Loading...
HomeMy WebLinkAbout05/07/1991Incorporated April 18, 1989 ity of Diamond Bar, California CITY COUNCIL AGENDA REGULAR MEETING Mayor - John A. Forbing Mayor Pro Tem - Jay C. Kim Councilwoman - Phyllis Papen Councilman - Gary H. Werner Councilman - Donald C. Nardella City Council Chambers are located at: Walnut Valley Unified School District Board Room 880 South Lemon Avenue Please refrain from smoking, 'eating or drinking in the Council Chambers. MEETING DATE: May 7, 1991 MEETING TIME: 6:00 P.M. Robert L. Van Nort City Manager Andrew V. Arczynski City Attorney Lynda Burgess City Clerk Copies of staff reports or other written documentation relating to each item referred to on INs agenda are on file in the Office of the City Clerk and are available for public inspection. If you have questions regarding any agenda item contact the City Clerk at (714) 860-248_9 during business hours. City of Diamond Bar uses RECYCLED paper and encourages you to do the same. THIS MEETING IS BEING TAPED BY JONES INTERCABLE FOR AIRING ON CHANNEL 51, AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TAPED. ALL COUNCIL MEETING TAPES WILL BE BLACKED IMMEDIATELY AFTER AIRING AND WILL BE UNAVAILABLE FOR REPRODUCTION. Next Resolution No. 22 Next Ordinance No. 2 (1991) CALL TO ORDER: 6:00 P.M. PLEDGE OF ALLEGIANCE: Mayor Forbing ROLL CALL: COUNCILMEN NARDELLA, KIM, PAPEN, MAYOR PRO TEM KIM, MAYOR FORBING COUNCIL COMMENTS: Items raised by individual Councilmembers are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five minute maximum time limit when addressing the City Council CONSENT CALENDAR: The following items listed on the Consent Calendar are considered routine and are approved by a single motion. 1. SCHEDULE FUTURE MEETINGS A. Traffic and Transportation Commission - May 9, 1991 - 6:00 p.m., Community Room, 1061 S. Grand Ave. B. Parks and Recreation Commission - May 9, 1991 - 7:00 p.m., City Hall, 21660 E. Copley Dr., #100. C. Planning Commission - May 13, 1991 - 6:30 p.m., W.V.U.S.D., Board Room, 880 S. Lemon Ave. D. California Contract Cities Association Annual Seminar - May 16 - 19, 1991, Palm Springs E. City Council Meeting - May 21, 1991, 6:00 p.m., W.V.U.S.D. Board Room, 880 S. Lemon Ave. 2. APPROVAL OF MINUTES - Budget Study Session of April 9, 1991 and Regular Meeting April 16, 1991. 3. WARRANT REGISTER - Approve Warrant Register dated May 7, 1991 in the amount of $517,609.78. CITY COUNCIL AGENDA PAGE 2 MAY 7, 1991 4. TREASURER'S REPORT - Approve Treasurer's Report for the month of March, 1991. 5. PLANNING COMMISSION MINUTES - Receive and file Planning Commission Minutes of February 25, 1991, March 11, 1991, March 25, 1991 and April 8, 1991. 6. TRAFFIC AND TRANSPORTATION MINUTES - Receive and file Traffic and Transportation Minutes of February 14, 1991 and March 14, 1991. 7. DENIAL OF CLAIMS - Claims for Damages filed by (A) John and Margaret Cragin on March 8, 1991, (B) Glenn Ortega on April 10, 1991 and (C) Roger Gomez on April 18, 1991. Recommended Action: Deny Claims. 8. RESOLUTION NO, 91 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE DESTRUCTION OF CITY RECORDS AND DOCUMENTS WHICH ARE NO LONGER REQUIRED AS PROVIDED UNDER CALIFORNIA ELECTIONS CODE SECTION 14811 - As specified in Section 14811, et. seq. of the California Elections Code, the City Clerk is authorized to destroy or recycle certain records following six months after certification of the results, provided no challenges have been commenced. Recommended Action: Adopt Resolution No. 91 -XX approving the destruction of records and documents pertaining to the April 10, 1990 General Municipal Election. 9. 1994 WORLD CUP SOCCER - Supporting the selection of Los Angeles/ Pasadena as venue site for the 1994 World Cup Soccer Tournament. Recommended Action: Authorize preparation of Letter of Support for selection of Los Angeles/Pasadena to host the 1995 World Cup Soccer Tournament and authorize the Mayor to execute it on behalf of the Council. 10. SCJPIA MEMBERSHIP - On November 6, 1990, the City Council adopted Resolution No. 90-86 approving the Joint Powers Agreement creating the Southern California Joint Powers Insurance Authority. No delegate or alternate was appointed. Recommended Action: It is recommended that the Council affirm the appointment of Mayor Forbing as delegate and Councilwoman Papen as alternate. 11. SOLID WASTE RECYCLING PROGRAMS - Information regarding proposed recycling services as required by Resolution No. 90-95. Recommended Action: Receive and file report. CITY COUNCIL AGENDA PAGE 3 MAY 7, 1991 12. PROCLAMATION - Proclaiming the month of May, 1991 as "OLDER AMERICANS MONTH." 13. PROCLAMATION - Proclaiming the month of May, 1991 as "GOODWILL INDUSTRIES MONTH." 14. PROCLAMATION - Proclaiming the week of May 10-16, 1991 as "RESPECT FOR LAW WEER." SPECIAL PRESENTATIONS - Proclamations, certificates, etc. 15. PROCLAMATION - Proclaiming May 11, 1991 as "Fire Service Day." 16. RECOGNITION - Recognizing Specialist Leonard Holifield personally (Certificate of Recognition previously given by the City Council to Specialist Holifield, through his parents) for his exceptional service during the Gulf War. 17. PROCLAMATION - Proclaiming May 8, 1991 as "DAY OF THE TEACHER." To be presented to Richard Valencia "Teacher of the Year," Walnut Valley Unified School District and Toby Kahan, from Pomona Unified School District. 18. PROCLAMATION - Proclaiming the week of May 20 - 24, 1991 as "CLASSIFIED SCHOOL EMPLOYEES WEER." To be presented to Val Burkel "Classified School Employee of the Year," Walnut Valley Unified School District and Rick DeLeon, representative of Pomona Unified School District. OLD BUSINESS 19. BUSINESS LICENSE SERVICES BY COUNTY OF LOS ANGELES - Continued from April 16, 1991 regarding the continuation of L.A. County administering the provisions of Title 7, Business Licenses. Recommended Action: Continue to contract Title 7 Business License Administration by the County of Los Angeles under the General Services Agreement and Resolution No. 89-43 and rescind the suspension of Title 7 administration; direct staff to undertake comprehensive analysis of the categories now regulated, pursuant to Title 7; and make recommendations regarding which categories should be retained, under Title 7 regulation, and which categories should not be retained therefor. 20. COMMISSION APPOINTMENTS - Appointments to the Parks and Recreation Commission, Planning Commission and Traffic and Transportation Commission. Councilman Nardella to nominate. Recommended Action: Approve nominations. CITY COUNCIL AGENDA PAGE 4 MAY 7, 1991 NEW BUSINESS 21. (A) RESOLUTION NO. 91 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ESTABLISHING WORKER'S COMPENSATION BENEFITS FOR REGISTERED DISASTER SERVICES WORKERS (B) ORDINANCE NO. XX (1991) - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REPEALING CHAPTER 2.68 OF THE LOS ANGELES COUNTY CODE AS HERETOFORE ADOPTED AND ESTABLISHING NEW PROVISIONS PERTAINING TO EMERGENCY PREPAREDNESS - The Federal Emergency Management Assistance Program (FEMA) allows Cities to recover 50% of costs expended by a 50% (half-time) Emergency Coordinator. In order to insure that the City may recover costs expended, it is recommended that a separate ordinance be adopted establishing the City's Emergency Program. Recommended Action: Adopt Resolution No. 91 -XX establishing Worker's Compensation Benefits for Registered Disaster Services Workers and approve for 1st reading by title only Ordinance No. XX (1991) establish- ing new provisions pertaining to emergency preparedness. 22. PHOTOCOPIER PURCHASE - A proposal to purchase a high- volume/high-speed xerographic reproduction machine. Recommended Action: Authorize the purchase of a Xerox 1090 duplicator through International Business Equipment at a cost not to exceed $26,536 and stipulate that first year maintenance be provided through the Xerox Corporation for Full Service Maintenance. PUBLIC HEARINGS - 7:00 p.m. or as soon thereafter as the matters can be heard. 23. RESOLUTION NO. 89-97E - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE CITY'S CONFLICT OF INTEREST CODE FOR DESIGNATED CITY PERSONNEL - Addition of Administrative Analysts. Recommended Action: Receive public testimony and adopt Resolution No. 89-97E amending the City's Conflict of Interest Code for Designated City Personnel. 24. ORDINANCE XX (1991) (DRAFT) - SIGN ORDINANCE - The draft Ordinance under consideration reflects a modest sign program for the community. Sign use and placement has been reduced from the Los Angeles County Code. Low, modest sized signs are encouraged as more effective than large and tall signs emblazoned with copy. The Planning Commission recommends approval of the draft Ordinance. CITY COUNCIL AGENDA PAGE 5 MAY 7, 1991 Recommended Action: Receive public testimony, discuss as necessary and continue the Hearing. ANNOUNCEMENTS - This time is set aside for any City Councilmember to direct staff regarding any matters to be discussed at the next regular meeting CLOSED SESSION Litigation - Section 54956.9 Personnel - Section 54957.6 ADJOURNMENT DIAMOND INTI 21660 EAST COPLEY DRIVE • SUITE 100 DIAMOND BAR, CA 91765-4177 714-860-2489• FAX 714-861-3117 NOTICE OF ADJOURNMENT Notice is hereby given that the City of Diamond Bar City Council, at their meeting of May 2, 1991, adjourned said meeting to May 4, 1991 at 9:00 a.m, at the home of Councilman Gary Werner, 22861 Ironbark, Diamond Bar, California. Said adjournment was passed by the following votes: AYES: COUNCILMEMBERS: Werner, Nardella, Papen, Mayor Pro Tem Kim, Mayor Forbing NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None Said meeting is for the purpose of discussing: Closed Session for discussion of Personnel matters pursuant to Government Code Section 54957.6. GARY H. WERNER JOHN A. FORBING PHYLLIS E. PAPEN DONALD C. NARDELLA JAY C. KIM ROBERT L. VAN N< Mayor Mayor Pro Tem Councilmember Councilmember Councilmember City Manager CITY OF DIAMOND BAR USES RECYCLED PAPER VOLUNTARY REQUEST TO ADDRESS THE CIT' COUNCIL REGARDING AGENDA ITEM NO.L DATE: / TO: City Clerk FROM: ADDRESS: ORGANIZATION: SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Sianature NOTE: All persons may attend meetings and address the City Council. This form is int -ended to assist the Mayor in ensuring that all persons wishing to address the Council are recognized and to ensure correct spelling of names in the Minutes. ANY PERSON DESIRING TO ADDRESS THE CITY COUNCIL Upon recognition from the Mayor, please walk to the microphone and state your name and address and proceed to comment upon the agenda item you wish to discuss. Following discussion and prior to a vote, the Mayor will recognize any member of the audience who wishes to speak on the subject. You are welcome to attend all City Council meetings and your interest in the conduct of public business is appreciated. ****************************************************************** * Those who wish to speak on agenda subjects scheduled as * public hearings or discussions may complete voluntary * Speaker's Cards at the desk of the City Clerk. * * Council rules call for each speaker to limit remarks to * five (5) minutes. * * * The audience is requested to be seated in the Council * Chambers. Standing or obstructing of aisles is pro- hibited. Thank you. * ****************************************************************** VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL REGARDING AGENDA ITEM NO. DATE: TO: Cittyi Clerk �y / FROM: /;' �ti,`i L /'L� / ''-- `7 ? /y / _ �. ADDRESS: ORGANIZATION: SUBJECT: 17,E7T✓S I expect to address the Council on the su dct'agenda item. Please have the Council Minutes reflect my name d add asp`s-written-above, Signature NOTE: All persons may attend meetings and address the City Council. This form is intended to assist the Mayor in ensuring that all persons wishing to address the Council are recognized and to ensure correct spelling of names in the Minutes. ANY PERSON DESIRING TO ADDRESS THE CITY COUNCIL Upon recognition from the Mayor, please walk to the microphone and state your name and address and proceed to comment upon the agenda item you wish to discuss. Following discussion and prior to a vote, the Mayor will recognize any member of the audience who wishes to speak on the subject. You are welcome to attend all City Council meetings and your interest in the conduct of public business is appreciated. ****************************************************************** * Those who wish to speak on agenda subjects scheduled as * public hearings or discussions may complete voluntary * Speaker's Cards at the desk of the City Clerk. * * * Council rules call for each speaker to limit remarks to * five (5) minutes. * * * The audience is requested to be seated in the Council * Chambers. Standing or obstructing of aisles is pro- hibited. Thank you. * * ****************************************************************** NOTE: All persons may attend meetings and address the City Council. This form is intended to assist the Mayor in ensuring that all persons wishing to address the Council are recognized and to ensure correct spelling of names in the Minutes. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL REGARDING AGENDA ITEM NO. Zr DATE: 5 I TO: Coity Clerk FROM: GAR`) --t R EFF ADDRESS: %2Cic) IPVIINE CE"QTE -D P, SH, X10 1P,Vi r1 ORGANIZATION: IJOLF�F C o• LCL, iYZ� y�� LS 'TbwN� SUBJECT: Sl(,N bR�{rJAvYr� I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Sian re NOTE: All persons may attend meetings and address the City Council. This form is intended to assist the Mayor in ensuring that all persons wishing to address the Council are recognized and to ensure correct spelling of names in the Minutes. ANY PERSON DESIRING TO ADDRESS THE CITY COUNCIL Upon recognition from the Mayor, please walk to the microphone and state your name and address and proceed to comment upon the agenda item you wish to discuss. Following discussion and prior to a vote, the Mayor will recognize any member of the audience who wishes to speak on the subject. You are welcome to attend all City Council meetings and your interest in the conduct of public business is appreciated. * Those who wish to speak on agenda subjects scheduled as * public hearings or discussions may complete voluntary * Speaker's Cards at the desk of the City Clerk. * * * Council rules call for each speaker to limit remarks to * five (5) minutes. * * * The audience is requested to be seated in the Council * Chambers. Standing or obstructing of aisles is pro- hibited. Thank you. * * ****************************************************************** VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL REGARDING AGENDA ITEM NO. i(p DATE: 05 ) ©r] 1q) TO: City Clerk FROM: c ADDRESS: 9 40— �j p • �O�Aeli s i 'ice ORGANIZATION: ern�i�r( �n Tau 1 1 C) L�Qt' Ls1trN SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name -and address as written above. U a - Signature NOTE: All persons may attend meetings and address the City Council. This form is intended to assist the Mayor in ensuring that all persons wishing to address the Council are recognized and to ensure correct spelling of names in the Minutes. ANY PERSON DESIRING TO ADDRESS THE CITY COUNCIL Upon recognition from the Mayor, please walk to the microphone and state your name and address and proceed to comment upon the agenda item you wish to discuss. Following discussion and prior to a vote, the Mayor will recognize any member of the audience who wishes to speak on the subject. You are welcome to attend all City Council meetings and your interest in the conduct of public business is appreciated. * Those who wish to speak on agenda subjects scheduled as * public hearings or discussions may complete voluntary * Speaker's Cards at the desk of the City Clerk. * * * Council rules call for each speaker to limit remarks to * five (5) minutes. * * * The audience is requested to be seated in the Council * Chambers. Standing or obstructing of aisles is pro- hibited. Thank you. * * ****************************************************************** Incorporated April 18, 1989 ity of Diamond Bar, California CITY COUNCIL AGENDA REGULAR MEETING Mayor - John A. Forbing Mayor Pro Tem - Jay C. Kim Councilwoman - Phyllis Papen Councilman - Gary H. Werner Councilman --- Donald C. Nardella City Council Chambers are located at: Walnut Valley Unified School District Board Room 880 South Lemon Avenue I Please refrain from smoking, +eating or drinking in the Council Chambers. MEETING DATE: May 7, 1991 MEETING TIME: 6:00 P.M. Robert L. Van Nort City Manager Andrew V. Arczynski City Attorney Lynda Burgess City Clerk Copies of staff reports or other written documentation relating to each item referred to on this agenda are un file in the Office of the City Clerk and are available for public inspection. If you have ques:icns regarding any agenda item contact the City Clerk at (714) 860-2489 during business hours. City of Diamond Bar uses RECYCLED paper and encourages you to do the same. THIS MEETING IS BEING TAPED BY JONES INTERCABLE FOR AIRING ON CHANNEL 51, AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TAPED. ALL COUNCIL MEETING TAPES WILL BE BLACKED IMMEDIATELY AFTER AIRING ANI) WILL BE UNAVAILABLE FOR REPRODUCTION. Next Resolution No. 22 Next Ordinance No. 2(1991) CALL TO ORDER: 6:00 P.M. PLEDGE OF ALLEGIANCE: ROLL CALL: COUNCILMEN NARDELLA,PAPEN, MAYOR e, 4-6 ; W- ne r, ' PRO TEM KIM, MAYOR FO#IN�G�-/ N4�►-�R�Qa )e.n,� m COU4CIV, COMMENTS: Items raised by individua ouncilmembers are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. �Q ydc, - rStL PUBLIC COMMENTS: "Public Comments" is the time reserved on each 6 e-6 ff" . regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five minute maximum time limit when addressing the City Council. CONSENT CALENDAR: The following items listed on the Consent Calendar are considered routine and are approved by a single motion. 1. SCHEDULE FUTURE MEETINGS - A. Traffic and Transportation Commission - May 9, 1991 - 6:00 p.m., Community Room, 1061 S. Grand Ave. Q ��" B. Parks and Recreation Commission - May 9, 1991 - 7:00 p.m., City Hall, 21660 E. Copley Dr., #100. C. Planning Commission - May 13, 1991 - 6:30 p.m., D��PP W.V.U.S.D., Board Room, 880 S. Lemon Ave. r D. California Contract Cities Association Annual •�V')� Seminar - May 16 - 19, 1991, Palm Springs E. City Council Meeting - May 21, 1991, 6:00 p.m., W.V.U.S.D. Board Room, 880 S. Lemon Ave. 2. t St APPROVAL OF MINUTES - BuXr"T­l16u'y Se ion of April 9,1991 and Regular Meeti1. , 1 3. Ga. sly WARRANT REGISTER - Approve Warrant Register dated Nay 7, 1991 in the amount of $517,609.78. CITY COUNCIL AGENDA PAGE 2 MAY 7, 1991 4. TREASURER'S REPORT - Approve Treasurer's Report for the month of March, 1991. 5. PLANNING COMMISSION MINUTES - Receive and file Planning Commission Minutes of February 25, 1991, March 11, 1991, March 25, 1991 and April 8, 1991. 6. TRAFFIC AND TRANSPORTATION MINUTES - Receive and file Traffic and Transportation Minutes of February 14, 1991 and March 14, 1991. 7. DENIAL OF CLAIMS - Claims for Damages filed by (A) John and Margaret Cragin on March 8, 1991, (B) Glenn Ortega on April 10, 1991 and (C) Roger Gomez on April 18, 1991. Recommended Action: Deny Claims. Z 8. RESOLUTION NO. 91- X: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE DESTRUCTION OF CITY RECORDS AND DOCUMENTS WHICH ARE NO LONGER REQUIRED AS PROVIDED UNDER CALIFORNIA ELECTIONS CODE SECTION 14811 - As specified in Section 14811, et. seq. of the California Elections Code, the City Clerk is authorized to destroy or recycle certain records following six months after certification of the results, provided no challenges have been commenced. Recommended Action: Adopt Resolution No. 91 -XX approving the destruction of records and documents pertaining to the April 10, 1990 General Municipal Election. 9. 1994 WORLD CUP SOCCER - Supporting the selection of Los Angeles/ Pasadena as venue site for the 1994 World Cup Soccer Tournament. Recommended Action: Authorize preparation of Letter of Support for selection of Los Angeles/ Pasadena to host the 1995 World Cup Soccer Tournament and authorize the Mayor to execute it on behalf of the Council. 10. SCJPIA MEMBERSHIP - On November 6, 1990, the City Council adopted Resolution No. 90-86 approving the Joint Powers Agreement creating the Southern California Joint Powers Insurance Authority. No delegate or alternate was appointed. Recommended Action: It is recommended that the Council affirm the appointment of Mayor Forbing as delegate and Councilwoman Papen as alternate. 11. SOLID WASTE RECYCLING PROGRAMS - Information regarding proposed recycling services as required by Resolution No. 90-95. Recommended Action: Receive and file report. CITY COUNCIL AGENDA PAGE 3 MAY 7, 1991 12. PROCLAMATION - Proclaiming the month of May, 1991 as "OLDER AMERICANS MONTH." 13. PROCLAMATION - Proclaiming the month of May, 1991 as "GOODWILL INDUSTRIES MONTH." 14. PROCLAMATION - Proclaiming the week of May 10-16, 1991 as "RESPECT FOR LAW WEER." SPECIAL PRESENTATIONS - Proclamations, certificates, etc. F�Al OhS o fo e -n o n d I 5� Toug a n pa -ender 0`e4lUa>- PROCLAMAT ON - Proclaiming May 11, 1991 as "Fire Service Day." RECOGNITION - Recognizing Specialist Leonard Holifield %" �• personally (Certificate of Recognition previously given by the City Council to Specialist Holifield through his parents) for his exceptional service during the Gulf War. wy PROCLAMATION - Proclaiming May 8, 1991 as "DAY OF THE TEACHER." To be presented to Richard Valencia "Teacher of the Year," Walnut Valley Unified School District and Toby Kahan, from Pomona Unified School District. PROCLAMATION - Proclaiming the week of May 20 - 24, 1991 as "CLASSIFIED SCHOOL EMPLOYEES WEEK." To be presented to Val Burkel "Classified School Employee of the YearJ Walnut Valley Unified School District and �, representative of Pomona Unified School District. OLD BUSINESS BUSINESS LICENSE SERVICES BY COUNTY OF LOS ANGELES - Continued from April 16, 1991 regarding the continuation of L.A. County administering the provisions of Title 7, Business Licenses. Recommended Action AContinue to contract Title 7 Business �5 License Administration by the County of Los Angeles under the General Services Agreement and Resolution No. 89-43 and rescind the suspension of Title 7 administration; direct staff to undertake comprehensive analysis of the ��categories now regulated, pursuant to Title 7; and make - recommendations regarding which categories should be u � retained, under Title 7 regulation, and which categorie should not be retained therefor.- p��¢_�� y� K*w 40 a^&,U { -6 e - 20. COMMISSION APPOINTMENTS - Appointments to the Parks and &t Recreation Commission, Planning Commission and Traffic ►eC L.L& - Plr%j. and Transportation Commission. Councilman Nardella to nominate. _2 Recommended Action: Approve nominations. Wr1e-AL C. P LA-rIre.15(. CITY COUNCIL AGENDA PAGE 4 MAY 7, 1991 NEW BUSINESS 21. ef'R (A) RESOLUTION NO. 91--11: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ESTABLISHING WORKER'S COMPENSATION BENEFITS FOR REGISTERED DISASTER SERVICES WORKERS. (B) ORDINANCE NO. XX (1991) - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REPEALING CHAPTER 2.68 OF THE LOS ANGELES COUNTY CODE AS HERETOFORE ADOPTED AND ESTABLISHING NEW PROVISIONS PERTAINING TO EMERGENCY PREPAREDNESS - The Federal Emergency Management Assistance Program (FEMA) allows Cities to recover 50% of costs expended by a 50% (half-time) Emergency Coordinator. In order to insure that the City may recover costs expended, it is recommended that a separate ordinance be adopted establishing the City's Emergency Program. Recommended Action: Adopt Resolution No. 91 -XX establishing Worker's Compensation Benefits for Registered Disaster Services Workers and approve for 1st reading by title only Ordinance No. XX (1991) establish- ing new provisions pertaining to emergency preparedness. 22. PHOTOCOPIER PURCHASE - A proposal to purchase a high- s'1a-t volume/high-speed xerographic reproduction machine. G��SC:uSS 16x5 Recommended Action: Authorize the purchase of a Xerox 1090 duplicator through International Business Equipment at a cost not to exceed $26,536 and stipulate that first year maintenance be provided through the Xerox Corporation fo Full Service Maintenance. 41 e - r PUBLIC HEARINGS - 7:00 p.m. or as oon hereafter as the matters can be heard. j P 23. RESOLUTION NO. 89-97E - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE CITY'S CONFLICT d4-- OF INTEREST CODE FOR DESIGNATED CITY PERSONNEL - Addition of Administrative Analysts. Recommended Action: Receive public testimony and adopt Resolution No. 89-97E amending the City's Conflict of Interest Code for Designated City Personnel. p u dD ORDINANCE XX (1991) (DRAFT) - SIGN ORDINANCE - The draft P Ordinance under consideration reflects a modest sign program for the community. Sign use and placement has CP3rL N been reduced from the Los Angeles County Code. Low, modest sized signs are encouraged as more effective than 40 large and tall signs emblazoned with copy. The Planning Commission recommends approval of the draft Ordinance. r Is CITY COUNCIL AGENDA PAGE 5 _ MAY 7, 1991 Recommended Action: Receive public testimony, discuss as necessary and continue the Hearing. ANNOUNCEMENTS - This time is set aside for any City Councilmember to direct staff regarding any matters to be discussed at the next regular meeting CLOSED SESSION at ion - Section`�'9-�9 - Personnel - Section 54957.6) ADJOURNMENT '9e�t.rrc,c�a _ 0 ✓ MINUTES OF THE CITY COUNCIL ADJOURNED REGULAR MEETING APRIL 9, 1991 CALL TO ORDER: M/Forbing called the meeting to order at 4:09 p.m. in the Council Chambers, W.V.U.S.D., 880 S. Lemon Avenue, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance ALLEGIANCE: by M/Forbing. ROLL CALL: Mayor Forbing, Mayor Pro Tem Kim, Councilmen Werner, Nardella, and Papen. Also present were City Manager Robert L. Van Nort, Assistant City Manager Terrence L. Belanger, Planning Director James DeStefano, City Engineer Sid Mousavi, Parks & Maintenance Director Charles Janiel and City Clerk Lynda Burgess. Budget Study CM/Van Nort explained that this meeting was to Session discuss the draft budget and review departmental expenditures and revenues and get a sense of Council policy on certain items. The General Fund is estimated at $9,404,325 which exceeds operating expenditures of $8,565,460 leaving a balance of $838,865, and is 3% lower than current year. Within the budget are several new programs that the Council has requested including Emergency Preparedness, Economic Development a revised Engineering budget, provision for a capital improvement program, and an insurance fund. Some changes being considered are the addition of community events and reclassification of one Senior Accountant to Accounting Manager, which will provide accountability in the Finance Department. In the Public Works Department, the City Engineer is proposing additional positions of Clerk Typist, Engineering Technician and Associate Engineer. The Finance Department is proposing an increase from a half-time accountant to a three- quarter -time accountant. He further stated that for the first time, it is anticipated that the City will not be required to pay for Wildland Fire Treatment. Not yet included in the budget is the result of the property tax suit with the County of Los Angeles nor the results of the Public Hearing scheduled for May, pursuant to AB1600, which covers impact fees. PD/DeStefano stated that it is anticipated that building revenues will remain flat and that departmental budget requests have been reduced by 5%. As far as Planning is concerned, a slight increase in revenues is anticipated through Planning services. APRIL 9, 1991 PAGE 2 CE/Mousavi stated that projected revenues for the next year is $140,000 from plan checks and miscel- laneous permits issued based on current fee schedules. These numbers may change, however, once the development of new fee schedules are completed. In response to C/Werner's questions, PD/DeStefano stated that "advance planning fees" would include General Plan requests, zoning changes, specific plans requested by developers and development agreements. He further stated the current fee for development agreements is approximately $2,200 as set by County fee structure but staff may recommend that new fees be based on an hourly rate basis due to the complications generally involved. Following discussion regarding plan check and other engineering fees, staff was directed to research whether fees were previously collected. C/Papen recommended that, as a policy matter, grants not be included in General Revenue until they have actually been awarded. CM/Van Nort reported that the proposed Council budget had been reduced by $2,000 from $123,948 for the current year to $121,550 for next fiscal year. A portion of the City Manager's Secretary's salary had been allocated to the Council budget to reflect her assistance to them. As part of a recreation brochure to be published four times yearly, a City Newsletter will be budgeted and produced. Also included in the Council budget is the Anniversary Celebration if Council is interested in another conducting a third. ACM/Belanger discussed the budget for legal services which include City Attorney fees, lawsuits and claims for damages. CM/Van Nort presented the City Manager's Department budget and proposed that one Administrative Analyst be reclassified to Administrative Assistant. CC/Burgess discussed the possible purchase of a second copy machine, codification of the Municipal Code and transfer of the Jr. Clerk Typist and Clerk Typist into the Department budget. With regard to costs for the November General Municipal Election, C/Papen recommended increasing the amount budgeted from $8,000 to $20,000 based on the County's charges for the Incorporation election. APRIL 9, 1991 PAGE 3 Sr. Accountant Linda Magnuson reported that there are currently two full-time and one half-time accountants budgeted in the Finance Department. Professional Services would include the audit contract, maintenance and data processing for the financial management system. The budget proposed for the Finance Department is $171,150 which includes increasing the hours of the half-time accountant to three -quarter -time and purchase of a Purchase Order Module for the computer system. ACM/Terrence Belanger stated that the General Government Expenditure proposal includes amounts that have an effect on the operation and manage- ment of the City, totaling $263,700. He also discussed Community promotions such as a Third Birthday celebration and a contribution to the Chamber of Commerce. CM/Van Nort spoke on a three-phase approach to economic development: Phase I would include a consultant to work with staff and designated community participants on a series of issues with pros and cons, which would be distributed to GPAC meetings and other public events to raise public awareness and solicit public comments. Phase II, which would take two to three months, would be to review the results of Phase I "outreach", conduct a series of intensive debriefings with community representatives, City Council and staff to form an agenda with specific issues and critical questions for an economic development strategy. Phase III would be to conduct and subsequently document an economic development strategy with an action plan. PD/DeStefano discussed the proposed budget for the Planning Department and gave an overview of General Fund expenditures for the current fiscal year. He also discussed a policy regarding expenditures for Planning Commission Seminars. M/Forbing recommended that the management team put together a policy based on their experience and bring it back to Council for review. P&M/Janiel presented the proposed budget for the Parks and Maintenance Department. In regard to the proposed recreation contract, C/Nardella asked whether it is appropriate to use Prop A funds for an out-of-state excursion. He also questioned the lack of funds budgeted for costumes for the Rent -A -Santa program. APRIL 9, 1991 PAGE 4 P&M/Janiel stated that there is an arrangement to include the cost of the costume with supplies. CE/Mousavi presented his proposed budget for the Engineering/Public Works Department. C/Papen asked why the animal control budget request was five higher than the current year's. CM/Van Nort stated that the Pomona Humane Society re-evaluated their system and determined: (1) they aren't collecting the amount of money in Diamond Bar that had been planned; and (2) calls for service are higher. The proposed budget for these services is $50,000. M/Forbing stated that a letter had been received from the Institute for Local Self Government in cooperation with the League of Cities, outlining a program designed to improve teacher's skills in teaching civics and local government which could upgrade the general public's attitude about government. The program costs $610 per person and he recommended that the City sponsor one teacher from each school district. Following discussion, staff was directed to place this matter on the April 16, 1991 Council Agenda. MPT/Kim stated that he felt an excellent budget had been presented and thanked staff for all their hard work. C/Papen requested that staff contact CalTrans regarding the safety mechanisms at the Park -N - Ride. She has received many complaints about the mobile homes parked there. ADJOURNMENT: With no further business to conduct, M/Forbing adjourned the meeting at 7:50 p.m. to April 16, 1991. ATTEST: Mayor Lynda Burgess, City Clerk I N T E R O F F I C E M E M O R A N D U M TO: Councilmembers Papen and Rim FROM: Linda G. Magnusori��fSenior Accountant SUBJECT: Voucher Register, May 7, 1991 DATE: May 1, 1991 Attached is the Voucher Register dated May 7, 1991. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to it's entry on the Consent Calender. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listing of vouchers audited approved and recommended fo allowed from the following funds in FUND NO. FUND DESCRIPTION dated May 7, 1991 have been r payment. Payments are hereby these amounts: 001 General Fund 115 Integrated Waste Mgt Fund 138 LLAD #38 Fund 139 LLAD #39 Fund 141 LLAD #41 Fund 250 CIP Fund TOTAL ALL FUNDS APPROVED BY: Linda G. Magnuson Senior Accountant U/f- - / ;4", � - Robert L. Van Nort City Manager AMOUNT $502,946.82 56.95 10,577.45 180.82 1,267.74 2,580.00 $517,609.78 Phyllis E. Pap6n Councilmember !,! 011. _ Jay C. Kim Councilmember !� - - - - - - - - - - - - - - - L - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -------------------------------------------------------------------------------- - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - -- - - - - - - 7 --- - - - - - - - - - - - - - - - - - - - - - - 7t� -- - - - - - - - - 'Z'Z7 - - - - - - - - -- - - _ J�.:�_ •�,. i -:i - _- 71 J' ____- -- r __________________ ____ 7 7 T ------------------------------------------------------------------------------------------------------------------------------------ 1 ---------------------------------------------------------------------------------------------------------------------------------- .`a-.__. .!c:^=. _ _ :Ali jjjjI F E FAH 20 Avy WE AHOW FROVAm SOZ4 pulza. WRA 3H MAHE T, T E ------------------------------------------------------------------------------------------------------------------------------- --- Tog Eat in n-] TV- �; -- -------- -- -------- --- -------- L7 - -- - - - - - - - - H 7 "min -- ---------- , N - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - t -i , :),- AS TYE A !S G �!Ai V C E FASE ZE Tyl apov-,_ 010 Na:-. ANBS 11, KnIs ATRNT FWAVA MH H. -M W. EVROM MAES JESNOTMi OEM DOE ---------------------------------------------------------------------------------------------------------------------------------- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- "7 ------------ ------------ ------------ ------------ - - - - - - - - - - - - -------------- ------------ ------------ AGENDA NO. 1.1 CITY OF DIAMOND BAR AGENDA REPORT DATE: May 1, 1991 MEETING DATE: May 7, 1991 TO: Honorable Mayor and Members of the City Council VIA: City Manager t FROM: Linda G. Magnuson, Senior Accountant Submitted for Council's review and approval is the Treasurer's Statement for the month of March, 1991. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, and investment account balances. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: ,EVIEWED BY: -- ---------------------- obert L. Van Nort Andrew V. Arczynski ity Manager City Attorney -------------------- Terrence L. Belanger Asst. City Manager CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT March 31, 1991 TOTALS $6,425,522.82 $1,159,638.32 $927,568.77 $0.00 $6,657,592.37 SUMMARY OF CASH: DEMAND DEPOSITS: INVESTMENTS: GENERAL ACCOUNT $13,092.22 PAYROLL ACCOUNT 3,000.15 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS TIME CERTIFICATES COMMERCIAL PAPER L.A.I.F. TOTAL INVESTMENTS $0.00 0.00 6,641,000.00 $16,592.37 6,641,000.00 TOTAL CASH $6,657,592.37 BEGINNING TRANSFERS ENDING FUND BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE GENERAL FUND $2,462,193.67 $762,889.20 $687,736.57 ($3,480.00) $2,533,866.30 TRAFFIC SAFETY FUND 112,787.26 26,185.50 11,429.27 127,543.49 GAS TAX FUND 1,579,219.42 113,955.82 1,168.66 1,692,006.58 TRANSIT TX (PROP A) FD 794,038.21 72,779.00 764.43 866,052.78 LOCAL TRANSPORTATION FD 0.00 FEDERAL AID URBAN FUND (236.98) (236.98) INTEGRATED WASTE MGT FD (1,695.45) 6,074.80 6,056.29 (1,676.94) STATE PARK GRANT FUND 0.00 159,045.00 159,045.00 0.00 LTG & LNDSC DIST #38 FD 35,687.53 34,124.14 1,563.39 LTG & LNDSC DIST #39 FD 224,350.60 8,171.87 216,178.73 LTG & LNDSC DIST #41 FD 81,979.98 9,690.56 72,289.42 GRAND AV CONST FUND 446,611.65 5,901.98 229,543.96 670,253.63 CHINO HILLS CONST FUND 229,543.96 (229,543.96) 0.00 TRAFFIC MITIGATION FEE FD 325,978.00 325,978.00 CAP IMPROVEMENT PRJ FD 0.00 3,480.00 3,480.00 0.00 SB 821 FUND 0.00 18,709.00 18,709.00 SELF INSURANCE FUND 135,064.97 135,064.97 TOTALS $6,425,522.82 $1,159,638.32 $927,568.77 $0.00 $6,657,592.37 SUMMARY OF CASH: DEMAND DEPOSITS: INVESTMENTS: GENERAL ACCOUNT $13,092.22 PAYROLL ACCOUNT 3,000.15 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS TIME CERTIFICATES COMMERCIAL PAPER L.A.I.F. TOTAL INVESTMENTS $0.00 0.00 6,641,000.00 $16,592.37 6,641,000.00 TOTAL CASH $6,657,592.37 CITY OF DIAMOND BAR MINUTES OF THE PLANNING COMMISSION FEBRUARY 250 1991 CALL TO ORDER: Chairman Schey called the meeting to order at 7°03 p.m. in the Walnut Valley School District Board Meeting Room, 880 South Lemon Street, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: Commissioner Grothe. ROLL CALL: Commissioner Grothe, Commissioner Lin, Commissioner MacBride, and Chairman Schey. Vice Chairman Harmony was absent (excused). Also present were Planning Director James DeStefano, Assoc. Planner Robert Searcy, Deputy City Attorney Bill Curley, City Engineer Sid Mousavi, Planning Technician Ann Lungu, and Contract Secretary Liz Myers. CONSENT CALENDAR: Motion was made by C/MacBride, seconded by C/Grothe and CARRIED UNANIMOUSLY to approve the Consent Calendar and the Minutes of February 11, 1991. OLD BUSINESS: Irwin Kaplan, City Planner, reported that the Zoning Code Amendment NO. ZCA 91-1, presented in ZCA 91-1 the packets, represents the concerns of the Planning Commission reflected in the February 11, 1991 meeting. Chair/Schey inquired if it would be legitimate to remove an existing wall sign in lieu of requesting a pole sign. CP/Irwin Kaplan clarified that the wall sign would become non -conforming and would have to be removed unless the Planning Commission determines that such existing signage can continue. C/MacBride stated the proposal is consistent with the ideas suggested at the last meeting. Chair/Schey directed staff to prepare the resolution ZCA 91-1 for the Planning Commission's consideration for the meeting of March 11, 1991. NEW BUSINESS: James DeStefano, Planning Director, reported that the applicant did not appear to make his Illumination presentation. Staff recommended postponing the Presentation item, or receive and file the information without the presentation. February 25® 1991 Page 2 Chair/Schey stated that street signs are not appropriate vehicles for advertising. The Commissioners concurred. Motion was made by Chair/Schey, seconded by C/MacBride and CARRIED UNANIMOUSLY to receive and file the matter. Review of Draft Upon the consensus of the Commission, discussion of Development Code the matter was postponed untli later in the Chapters 1.1 evenening. & 1.11 PUBLIC HEARING Robert Searcy, Assoc. Planner, reported the request ITEMS: is to construct a two (2) story structure totaling 8,352 square feet to provide additional classrooms Cup 90-0130 for a parochial school grades K-8. The request includes approval for the expansion of the playground area. Chair/Schey inquired if the school would still be within the permitted student capacity. AP/Searcy explained the new building would allow housing for the students currently enrolled. He pointed out that there will be a slight addition to the northern elevation on the playground area. C/MacBride inquired if the expansion would preclude the use of the trailers. AP/Searcy responded that the trailers would be removed once the building is completed. The Public Hearing was declared open. Gary Stuve, member of Mount Calvary, explained the existing trailers will be removed and that the school will be operating with the same number of students as presently. The expansion will allow for some area of growth and permit applicants on the waiting list to attend the school. C/Grothe commented that the site on Golden Springs needs improved landscaping and maintenance. He requested the church make some form of change in regards to curb appeal. C/Lin inquired if there will be additional traffic problems with the expansion. Gary Stuve stated there is no problem with the traffic to his understanding. The entrance will be made one way to make it less confusing. February 250 1991 Page 3 Chair/Schey asked if the categorical exemptions will still apply to the expansion of the school population. Bill Curley, Deputy City Attorney, replied that both elements have been considered and still follow within the parameters. Pastor Dennis Stuve, of Mount Calvary, stated the landscaping plans in process will include curb appeal landscaping as well. William McNeal, residing adjacent to the proposed building, concurred that the existing church grounds are in need of additional landscaping. He stated the planned expansion will block the view of the existing residents. He inquired where the air conditioning units will be placed and on which side of the building will the parking be located. He commented that the school is presently big enough. Paul Lowd, residing at 23309 E. Gold Rush, is also concerned with the height of the proposed building, and the location of the air conditioning. He stated that the school presently operates on Saturday 9:00 a.m. to 12:00. He is concerned the additional students will create more disturbing noises. He stated it was his impression that the school was limited to operate only Monday through Friday. Chair/Schey asked staff to respond to the concerns. AP/Searcy replied there is no additional parking provided in the plans because there is already available parking. He explained the proposed building will be further away from the residents than the existing building. The mechanical equipment will be located on the exterior of the main structure. The school function is prohibited from operating 10:00 p.m. through 8:00 a.m., and the athletic field should not be utilized between dusk and 8:30 a.m. Monday through Friday, and dusk to 10:00 a.m., Saturday and Sunday. Chair/Schey inquired if the building is the same height as the gymnasium. AP/Searcy replied that the gymnasium is two (2) feet higher with the grade sloping towards Golden Springs. February 25® 1991 Page 4 Mr. McNeal indicated on the site plan where the existing homes are located in respect to the church. He reiterated that the new homes will be higher than the existing homes. Chair/Schey stated he would like further information before making a decision on the matter. The points of concern are the potential impact of the elevation difference, and the general maintenance condition of the site. He directed staff to visit the residents homes and take pictures of the site, obtain more information in regards to grading, and verify that the existing landscaping condition is being observed. Motion was made by C/MacBride, seconded by C/Grothe and CARRIED UNANIMOUSLY to continue the matter to the next meeting of March 11, 1991 to include the outlined information directed to staff. DA 91-2 Ann Lundu® Planning Technician, reported that the request is for a development agreement to develop the property for the following uses: self-service gasoline sale, automated car wash, automotive detail facility with offices, and a restaurant. Staff recommended approval of the negative declaration with the listed conditions. Chair/Schey noted it was indicated by the applicant that the cumulative traffic is expected to result in an unacceptable level of service at Golden Springs and Grand Avenue. He inquired what are the improvements proposed by the traffic study. Sid Mousavi, City Engineer, stated the information provided by the applicant was not acceptable. Staff has requested additional reports and studies. There is not adequate traffic impact information. Chair/Schey asked if the main entrance lines up with anything on the other side. CE/Mousavi stated the main entrance lines up with the left turn pocket already in existence. There is also a median break in existence. Staff is questioning the right turn coming out of the center because it may not be designed with an adequate turning radius for trucks. C/Lin inquired why there is only one entrance. CE/Mousavi stated the egress and ingress should be limited to one access to the site to reduce the possibility of hazards of the street. February 25, 1991 page 5 The Public Hearing was declared closed. Gary Clapp, 2344 Golden Springs, displayed the map and indicated the location of the proposed project. He stated the location of the driveway is adequate for visibility and speed. The traffic will be slowed because the signals are set to trigger more frequently with the onset of more traffic. Jay Nelson, Traffic Engineer, stated the increment of the project has been identified before the intersection and was found to be insignificant. He concurred that the driveways need to provide a larger radius than proposed to provide adequate ingress and egress. He stated there is a stopping distance of 700 feet which is adequate for the posted speed limit. The improvements done at Grand and Golden Springs were previously identified by L.A. County, in a traffic study done approximately a year ago, as feasible improvements. If the City feels otherwise, there are a few alternatives. The Public Hearing was declared open. Rita Shaw, resident of the area, stated she in favor of the project because it will bring revenue and the City needs a local car wash. Mike Citel, President of Champion Restaurant, stated he plans on building a restaurant in the general area and a car wash would be beneficial. Marylou Street, a business owner in Diamond Bar, stated the vacant land is an eyesore. The additional revenue for the City is beneficial. Frank Schabarum, realtor on the project, stated the pad is expansive and would be hard to utilize by restaurant owners, unless done so by the stated proposal. The project will be a good sales generator. Joe McManus, restaurant owner, stated the area is best suited for a car wash. Ben Refiling, with Zellman Development Co, 1661 Hanover, City of Industry, was concerned about controlling the traffic for the five (5) different uses on the 106 square foot site. Jack Guiso, Director of Administrative Services for South Coast Air Quality Management, was concerned the project would obstruct the view and recommended reducing the stated height. He suggested moving February 25, 1991 Page 6 the car wash building up against and parallel to Golden Springs, which would solve the circulation problem. There needs to be internal circulation. He stated the style of architecture is not keeping with the neighbors. Chair/Schey inquired as to the status of the approved car wash at the Honda location. PD/DeStefano stated there has been no permits issued, nor plans for a plan check submitted. Chair/Schey inquired which zones are capable of accommodating a car wash through either right or Conditional Use Permit (CUP). AP/Searcy stated zone C-1 and C-2 allow coin operated car washes, and C-3 allow automated car washes. Chair/Schey stated he is bothered by the use of a development agreement to provide a use not permitted in the zone. DCA/Curley explained the development agreement does provide a vehicle by which uses otherwise prohibited can be allowed it. It is a legitimate, permissible use as established here. C/MacBride stated he visited the parcel and noted the key question is that of traffic and safety. It was difficult to pull off and park, as well as getting back into the traffic stream. He would like to see the necessary data imperative to make a decision. He had not considered the aspect of view impairment from the project and is sensitive to the concern. He noted the tudor architecture design is confusing with the existing neighbors. C/Lin affirmed the need for a more detailed traffic report. She inquired if the future restaurants egress and ingress will tie with the driveways. Mr. Clapp responded that the restaurants egress and ingress will primarily be at the main driveway. C/Grothe stated the proposal has too many large holes at the current time, the architectural designs of the different projects needs to match one another, need a submittal of a sign program, and the traffic issues need to be reviewed further. Chair/Schey reiterated his concern that a development agreement is more of an ancillary or accessory use to a project to permit uses otherwise not permitted. He recommended denial and suggested February 25, 1991 CUP 1634-1 Review Draft Development Code Chapt. 1.1 & 1.11 Page 7 the applicant go through a proper process of a zone change, and then the appropriate development processes. DCA/Curley stated that if a zone change is permitted, then other uses that would otherwise not be permitted, would be allowed in. The method proposed gives moderate control. Chair/Schey contended the existing zoning designation states the uses, and those uses should be the ones that govern the development of the site, unless the zone is changed. C/Grothe recommended giving the applicant guidance as to the process to follow for an avenue to receive acceptability of the project. CP/Kaplan suggested keeping the discussion narrowly focused and separate it from the policy question as to the use of a development agreement. Mr. Clapp emphasized that the development agreement process suggested by staff seems a just and fair way to proceed with the project. Mr. Williams requested guidance from the Commission as to the direction to proceed. Many of the concerns stated are answered within the packet submitted. Motion was made by C/Grothe, seconded by C/MacBride and CARRIED to continue the matter to the meeting of March 25, 1991 pending the resolution of the mitigation measures that would be required as part of the mitigated negative declaration for the approval of the development agreement. AYES: COMMISSIONERS: Grothe, MacBride, and Lin NOES: COMMISSIONERS: C/Schey ABSTAIN: COMMISSIONERS: None PD/DeStefano suggested the matter be continued to the meeting of March 11, 1991. The Public Hearing was declared open and upon receiving no comment, was declared closed. Motion was made by C/Grothe, seconded by C/MacBride and CARRIED UNANIMOUSLY to continue the matter to the March 11, 1991 meeting. PD/DeStefano requested postponement of the discussion of the Administration Chapter 1.1 until the next meeting. February 25, 1991 Page 8 Dan Dunham, a principal with the Planning Network, outlined some of the significant components of the code. He stated the Planning Network was asked specifically to: 1. Prepare a document that organizes the various sections into a logical format. 2. Eliminate the non -relevant portions of the code. 3. Establish criteria applicable to Diamond Bar. 4. Incorporate the informal ongoing decision making process. 5. Incorporate the sign ordinance. 6. Prepare a development code which reflects the policies and the goals of the general plan and establish a balance between the two documents. Mr. Dunham stated five (5) documents were reviewed from different cities, which included Moreno Valley, Pasedena, Santa Monica, Irvine, and Buena Park, to establish a basis for the development code. CP/:Kaplan suggested staff give a presentation to the Commission to report on the implications of each section of the document. Chair/Schey stated definitions could be best handled by the staff and any item out of the ordinary can be pointed out. Items like the Design Review would need a more detailed review. The zoning chapters ;could have to be looked at anecdotedly to get a grasp of the implications. PD/DeStefano suggested continuing the discussion at a time when the Commissioners have the document before them. To help staff prepare for the next meeting, ittwould be helpful if the Commission describes more fully the type of process they wish to go through on a chapter by chapter basis. CE/Mousavi suggested the Commission mark off individual sections that cause concern. During the meeting, the document can be reviewed page by page at those points of concern. Chair/Schey requested staff also flag any issues the Commission should be particularly cognizant of, in advance to the discussion scheduled. PD/DeStefano clarified that the evaluation will be done in the form of a verbal presentation. Chair/Schey requested a table of contents for the entire document be given at the next meeting. February 25, 1991 Page 9 Chair/Schey, with the consensus of the Commission, directed staff that the meeting of March 11, 1991 will convene at 7:00 p.m., to include discussion of chapters 1.1 and 1.11., and the meeting of March 25, 1991 will convene 6:30 p.m., to be properly notified. ANNOUNCEMENTS: PD/DeStefano announced there will be a public meeting held by the Walnut Unified School District on March 4, 1991 and March 11, 1991 at Castle Rock Elementary School in regards to the development of site D (Brea Canyon and Diamond Bar Blvd.). The purpose of the meeting is to gather public input on the housing project proposed by the District, and the desire by the City to see the acreage developed into a community park. The meetings will begin at 7:00 p.m. PD/DeStefano announced that the City Council will receive a presentation by Dan Loyzola, as well as the Planning Network, on the current status of the general plan at the regular Council meeting of March 5, 1991. All Commissions and committees are invited to attend. Chair/Schey inquired as to the proper process to be able to attend the conference of the Annual League of California Cities. PD/DeStefano recommended notifying staff within the next few working days to assure a reservation with the hotel. The conference is scheduled for Wednesday, March 20, 1991 through Friday, March 22, 1991. C/Grothe inquired if there has been any news in regards to the Pomona School district. PD/DeStefano stated the Pomona School District is undergoing an evaluation process to determine the location of a new Diamond Bar High School. The State is insisting the funds allocated for a study be used quickly to determine a site, as well as the development of the site. They are seeking community input towards their number one site. February 25, 1991 Page 10 ADJOURNMENT: Motion was made by C/Grothe, seconded by C/MacBride and CARRIED UNANIMOUSLY to adjourn the meeting at 10:45 p.m. David Schey Chairman Z) Atte t: Jambs DeStefano Secretary/Planning Commission CITY OF DIAMOND BAR MINUTES OF THE PLANNING COMMISSION MARCH 11, 1991 CALL TO ORDER: Chairman Schey called the meeting to order at 7:07 p.m. in the Walnut Valley School District Board Meeting Room, 880 South Lemon Street, Diamond Bar, California. PLEDGE OF ALLEGIANCE: ROLL CALL: CONSENT CALENDAR: NEW BUSINESS: The audience was led in the Pledge of Allegiance by Vice Chairman Harmony. Commissioner Grothe, Commissioner MacBride, Vice Chairman Harmony, and Chairman Schey. Commissioner Lin was absent (excused). Also present were City Planner Irwin Kaplan, Associate Planner Robert Searcy, Deputy City Attorney Bill Curley, City Engineer Sid Mousavi, Planning Technician Ann Lungu, Intern Steven Koffroth, and Contract Secretary Liz Myers. Planning Director James DeStefano arrived at 10:30 p.m. VC/Harmony requested the Minutes of February 25, 1991 be pulled from the Consent Calendar. Motion was made by C/MacBride, seconded by C/Grothe and CARRIED to approve the Minutes of February 25, 1991. AYES: COMMISSIONERS: Grothe, MacBride, and Chair/Schey. NOES: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: VC/Harmony. Review of Draft Irwin Kaplan, City Planner, reviewed the Development Code Development Code proposal to establish a Design Chapters 1.1 & Review Board, which had been submitted to the 1.11 Commission. Chair/Schey inquired how narrow the scope of review should be in regards to single homes. CP/Kaplan suggested that the scope be limited to height, bulk, basic materials, and landscaping to maintain the established or prevailing community or neighborhood character. Chair/Schey indicated that the level of detail of design review needs to be defined for the overall architectural theme of a master plan development. He questioned how the design review will be dealt March 110 1991 Page 2 with in regards to custom homes in the Country, or other subdivisions, that have their own design review process. The concept of maintaining consistency within given neighborhoods is important beyond the scope of size, bulk, etc. C/Grothe stated guidelines should be tough and complete to assure development is of top quality. Dan Dunham, a principal with the Planning Network, stated the policy issues for Design Review area 1. The level the design review appropriate for Diamond Bar. 2. The kind of committee that will handle design review. VC/harmony suggested that the committee be a standing committee that serves at the will of the Commission. Instead of delaying every project for architectural review, those cases that need more work can be assigned to the committee and then be referred back to the Commission. Mr. Dunham stated that the decision of determining which projects will be reviewed is a policy issue that will have to addressed by the Commission. VC/harmony stipulated that a neighborhood with CC&R°s, that want to regulate their own architectural processes, should be allowed to prevail. The Commission should not get involved with individual house construction, other than to ensure good standards. He suggested, with the consensus of the Commission, that commercial and tract developments should be subjected to architectural review. I C/Grothe asserted that he is against another whole body coming up with another whole set of guidelines. There should be a set of strict guidelines regulating standards. Mr. Dunham explained that every attempt has been made to ensure that the code gives some very definite standards to give a clear picture. What is being referred to here is the aesthetics and some of the other issues that relate to commercial buildings, to neighborhood character, and to tract homes. Those are the issues of the development code that, because of the very nature of euclidean zoning, is not covered and cannot be regulated. Chair/Schey is not opposed to putting houses under the design review because the Commission will eventually have to deal with the pit falls. He is March 11, 1991 Page 3 concerned• with the possibility that a series of tract homes could be bought up and be replaced by larger homes. VC/Harmony inquired if the code addressed the concept of mansionization, not necessarily on the big lots but on some of the tract lots and private smaller lots. He inquired if the issue is an architectural review concept. CP/Kaplan replied that the issue would become an aspect of review if it is a stated objective. Someone would have to say, as a matter of policy, there is a concern with the relationship of the size of the house, to the size of the lot. Chair/Schey inquired if the purpose of design review is for architectural design or to encompass the broader functions of a development review committee. CP/Kaplan stated that design review could encompass all types of residential and commercial uses or could be limited to certain uses. A fundamental policy choice would be a determination of the types of uses and kinds of structures and projects to be subject to design review. He asked for discussion of the scope of review appropriate for commercial structures. C/Grothe stated the design review procedure could require the Commission to do a design review on single family residences. There is not a need for another organization, or a level of bureaucracy, to do so. CP/Kapl,an inquired if the Commission wants architectural review where there is an architectural review board on the premises, such as a situation like the "Country". C/Grothe stated that in that situation, it should be determined that it would become an architectural review body that is advisory to the Commission. Regardless of their approval, it is still to be reviewed at the Commission's level. CP/Kaplan inquired if for larger projects the Commission prefers a freestanding review board or a function of staff level review. VC/Harmony suggested that it should be a standing review, consisting of professionals, meeting occasionally, at the request of the Planning Commission when additional help is needed. Marcia 11,, 1991 Page 4 Chair/Schey stated that a particular case will either meet a set of criteria that triggers the use of the board, or the case will go directly to the Commission. His concern was the potential delay of projects while being reviewed by staff. CP/Kaplan, recapping the Commissions statements, stated the desire appears to be that all projects going to the Commission be accompanied by a staff level design review. If the Commission requires further design review advice, it can request the assistance of the professional design review board. C/MacBride questioned if there is sufficient budget constraints for staff to perform the design review function without ongoing reliance upon the design review board. CP/Kaplan stated staff will develop a proposal to reflect the Planning Commissions desire for the use of a committee, when needed, to review projects. Otherwise it will be part of the normal staff review process. C/MacBride added to underscore the Commission's concern that the Commission is not enthusiastic about creating an additional level of bureaucratic supervision. Chair/Schey announced the next discussion of the development code will be at 6:30 p.m., March 25, 1991. A recess was called at 8:06 p.m. The meeting was called to order at 8;16 p.m. PUBLIC HEARING: Intern Steven Koffroth presented a report on the request for an extension of five (5) years to CUP 1634-(1) finish the thirdlphase building of the sanctuary Evangelical Free for the Evangelical Free Church. The request will Church require modification of condition #18 of CUP 1634 - (1). Staff recommended that the Commission adopt the attached resolution granting a five year time extension to the original CUP and require that any changes on the project come back before the Commission for a new CUP approval. Chair/Schey inquired if there are plans to change the scope of the original phase three plan. I/Koffroth stated that no plans to change phase III have been submitted as of yet. C/Grothe inquired if upon granting the extension, would there be a design review process to ensure that the project stays in conformity to the code. March 11, 1991 Page 5 I/Koffroth replied that at this time the applicant has not completed the development of the plans. However, the applicant has indicated a desire to change the scope of the third phase, at a later date, by eliminating one of the classrooms, relocating one of the classrooms to the rear, increasing the size of the sanctuary to be moved back towards the center, increasing the parking area, and gaining an additional access on to Diamond Bar Boulevard. VC/Harmony inquired if there were any objections in the original approval, or currently, to the project. I/Koffroth responded that he did receive telephone calls from surrounding residents who were concerned about the expansion. The Public Hearing was declared open. Bob Huff, representative of the Diamond Bar Evangelical Free Church, requested extra time for the project. He stated that nothing changed in regards to the original purpose. Christine Pry, residing at 3155 Cherrydale, inquired if the present trees will be destroyed because more grading will occur on the hill in order to increase the size of the sanctuary. I/Koffroth, Intern, stated that it is anticipated that the knoll will be graded to provide for additional parking. The trees will be eliminated, but will be replaced on the site. VC/Harmpny noted that the trees are not scheduled to be taken out on the current plan. The applicant, therefore, would be required to submit another plan to be returned to the Planning Commission as part of another Public Hearing process. Chair/Schey inquired if there are any requirements under the County approval that would not meet the current codes. I/Koffroth responded that the parking to be provided under the CUP is less than would be required under current codes. C/Grothe stated he would prefer letting the CUP expire with the intent of making any returning project conform to the current codes and regulations of the community. March Ila 1991 Page 6 C/MacBride indicated that he is comfortable with permitting the extension, but acknowledges the importance that the project meet current codes. His concern is with what would be advantageous to the community and the church. VC/Harmony inquired if there are any other significant changes from the original approval, and some of the new ordinances and concepts currently being considered. CP/Kaplan replied that, as previously indicated, parking is more restrictive, and though not a code issue, there is a change in the philosophy of the day care center. However, the request was evaluated as an extension of a CUP and was not analyzed in terms of the applicant's verbal request for a new project. Staff cannot give an appropriate recommendation. C/Grothe stated the only reason for needing an extension is to build the existing project to whatever was approved ten years ago. He reiterated his desire to review these projects. Chair/Schey concurred with C/Grothe, and noted that the sanctuary is the single largest facility on the site° He is concerned with the parking capabilities after the extension. It should be looked at more definitively as a developmental project. Mark Harper, pastor, residing at 1125 Grubstake, asserted that the reason for the extension is to maintain a permit to develop the property. He acknowledged that parking is a valid concern but it can be mitigated.I He explained that the landmarked trees will be preserved during grading. He would like the plan to remain until it can be refined to the Commissions satisfaction. The Public Hearing was declared closed. C/Grothe stated regardless if there is a change made on the site or not, the project needs to come back to the Commission for review. C/MacBride inquired when the CUP would lapse. I/Koffroth responded that it would have lapsed in November of 1990, had they not requested an extension. March 11,, 1991 Page 7 Chair/Schey stated that when there is an opportunity to do so, the Commission should have all developments conform to our current codes. VC/Harmony stated his appreciation for what the church is trying to do. He concurred that the standards are going to change, however, looking at the situation and looking at the church as a one day use, he is inclined to approve staff's recommendation. Staff has reviewed the project and there has been sufficient discussion of the tentative changes. Motion was made by C/Grothe, seconded by Chair/Schey to deny the extension. AYES: COMMISSIONERS: Grothe and Chair/Schey. NOES: COMMISSIONERS: MacBride and Harmony. ABSTAIN: COMMISSIONERS: None. The motion fails. Motion was made by VC/Harmony, seconded by C/MacBride to continue the matter until the next regular meeting and direct staff to review reports of the existing plans and diagrams. AYES: COMMISSIONERS: Harmony and MacBride. NOES: COMMISSIONERS: Grothe and Chair/Schey. ABSTAIN: COMMISSIONERS: None. The motion fails. DA/Curley explained that as a function, the request for extension is denied. CUP 90-0127 Associate Planner Robert Searcy presented the report for a request to complete in two phases the addition of twenty nine pads for the placement of mobile homes. Staff recommended the Commission approve the Resolution of Approval as submitted or amended. VC/Harmony inquired if the hydrology report was received and studied. City Engineer Sid Mousavi replied that the report was just recently received and there has not been adequate opportunity to review it. VC/Harmony requested a characterization of the issues involved in the study. March 11, 1991 Page a CE/Mousavi stated that it basically refers to the mitigation of the drainage situation. The area to be subdivided is presently the sump for the balance of the site. The backside is to work as a retention basin. Chair/Schey asked if there is any standard for guest parking at the mobile home property. AP/Searcy stated that the standard for a multiple family dwelling type development is used for guest parking, which is currently a 1:4 ratio. Chair/Schey inquired if, when the original CUP was approved, these areas were contemplated as being part of a future phase. AP/Searcy stated the CUP originally approved 147 units to be completed within three phases over a ten year period. This was not done and the applicant is now applying for a CUP to complete phase one and two. The Public Hearing was declared open. Richard Simonian, general partner of the mobile home park, stated that the retention basin will be in a smaller area, to hold the same amount of water, so that the additional spaces could be used to bring in additional revenue. The back of the park is presently a nuisance area. The sound wall w;. 11 be moved back to incorporate the retention basin to the interior of the park and will be maintained by the park. VC/Harmony questioned if phase three proposes that the water will Inaturally go elsewhere because cities or counties may have developed some additional storm drains in the future. Mr. Simonian stated that the City of Industry has plans to develop major storm drains. However, the City of Industry has not presently granted permission to drain on the property. Tom Pepper, residing at 21217 E. Washington, president of the homeowners association, stated 92 of the 118 residents responded to the site survey. All issues have been resolved. The majority indicated that a designated play area was not imperative. Mr. Simonian stated the existing recreational area is large enough to accommodate the residents. March 11, 1991 Page 9 Chair/Schey inquired if there is an on going flow of water in the area presently acting as a retention basin. Mr. Simonian asserted that there is a very negligible flow of water. The water that does drain in the area is percolated through the ground. Chair/Schey inquired what the approximate size of the proposed revised sump area is. Mr. Simonian stated that it is approximately an acre and a half, and that the depth is geared for a 50 year 'IQ". CE/Mousavi indicated that if the area designated for a sump is reduced and the depth increased, as stated by the applicant, the time for the water to leave would be longer. Mr. Simonian stated that he will comply to whatever the requirements are stated by the engineer. C/Grothe requested evidence be given to staff, at a later date, indicating that the conditions of agreement have been addressed and resolved. Kathleen Rose, 21259 Cottonwood Lane, inquired if there will be provisions to maintain the property on a regular basis. Chair/Schey explained that this issue would need to be part of an abatement procedure to be dealt with through the staff. VC/Harmony stated he visited the site. The sump area needs to be cleaned up and presently the area is not in proper living condition. He requested the project be return to the Commission, to include proof there is adequate abatement of the water going into the City of industry. C/Grothe indicated his desire for the project to go forward, with the condition that all problems regarding the homeowners association are resolved. The area must also be maintained. Mr. Simonian, to alleviate the concerns of VC/Harmony, explained that the entire retention basin would be on the inside of the park and will be landscaped and maintained. He indicated that the conditions resolved with the homeowners association will be met. March 11, 1991 Page 10 Chair/Schey stated that retention basins are frequently used as recreational areas. He is satisfied that, if the retention basin is included as part of the park, and the requirement to keep it maintained is followed, the project should go forward. CE/Mousavi stated that the idea of retention basins as recreational areas have been used in numerous projects in the past. However, the type of soil needs to be considered. Some soils do not absorb quickly, creating a pool of water, and a nuisance. C/Grothe emphasized that the approval would be subject to the engineers approval that the area will be safe. He recommended a four or five foot easement between two properties, to include sidewalks, with landscaping, in order to facilitate pedestrian movement, thereby making the recreational facilities more accessible. CP/Kaplan suggested staff prepare a list of proposed conditions for the Commission. Chair/Schey requested staff to check if permits, such as the EPA, DEG, or corps of engineers, are necessary since the existing sump has been receiving water and will no longer be serving in the current capacity. C/MacBride requested that the sound barrier meets with the code requirements of the City, and that there is a reference that it meets the satisfaction requested by the homeowners. Mr. Simonian stated the sound barrier was designed to eliminate the isound by bouncing it back to the other direction. He indicated that he has the acoustical reports. Motion was made by C/Grothe, seconded by C/MacBride and CARRIED UNANIMOUSLY to continue the matter to the meeting of April 8, 1991 to include a staff report on the engineering requirements, an easement walkway, the sound barrier, and the recommendation of the necessity of a recreational area and guest parking. Chair/Schey called a recess at 10:06 p.m. The meeting was called to order at 10:12 p.m. March 11, 1991 Page 11 CUP 90-0130 AP/Searcy presented the request to construct a two story structure totaling 8,352 square feet to Mt. Calvary provide additional classrooms for a parochial Lutheran Church school (grades K-8). Staff recommended approval of the project. The Public Hearing was declared open. Dennis Stueve, pastor at Mt. Calvary, reiterated the need for the expansion of the building. William McNeal, residing at 23315 E. Gold Rush, objected to the project because the neighbors below him will be looking into the project. He suggested that the parking plans be reversed. AP/Searcy read a letter, submitted by C. Baldwin Lowe of 23309 Gold Rush, objecting to the project if it does not comply to the County code. AP/Searcy noted that the ridgeline would not exceed the existing grade of most of the residential surrounding properties. It meets the standards of the Conditional Use Permit conditions. C/Grothe inquired if there is a way to eliminate a couple of feet off the top of the structure. Jerry Busse, architect, residing at 704 S. Primrose, indicated that it would not be feasible. Chair/Schey stated that he does not believe that the building will have undue impact on the neighbors. He suggested a condition that would mandate a submittal of a landscape plan for the street frontages of the property, that would be approved by the City, to be included in the overall development plan, and maintained as such. The drainage area should be maintained as well. The Public Hearing was declared closed. Motion was made by Chair/Schey, seconded by C/Grothe and CARRIED to approve the Resolution of Approval as submitted with the inclusion of an additional condition mandating submittal of landscape plan on the frontage and it's maintenance, modification of item #9 whereas the shrub does not exceed 20 feet, and amendment of item #12 to include the categorical exemption number 15314. AYES: COMMISSIONERS: Grothe, MacBride, and Chair/Schey. NOES: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: VC/Harmony. March 11, 1991 Page 12 CUP 90-0125 C/MacBride requested to be removed from the proceeding because of his proximity to the project. Upon the advice by the City attorney, he disqualified himself from the hearing. AP/Searcy stated that the public notice was mailed February 13, 1991. He presented the request for a CUP to construct a two floor office building located east of Diamond Bar Boulevard and westerly of Sunset Crossing Road at Navajo Spring Road. Staff recommended the adoption of the Resolution of approval and the attached conditions. The Public Hearing was declared open. Fred Janz, applicant, residing at 2583 Shady Ridge, requested the CUP to build the other building, and specified that it would not affect the existing building. VC/Harmony noted that the area is very congested. Mr. Janz explained that the County mandated the two parcels be used as one to provide and ensure maintaining adequate parking. He would like a CUP to build an office building on the remaining portion site. C/Grothe requested drawings of the building to be set into photographs to get a better idea of the proposed project. He stated he is concerned with the increase of traffic and the availability of parking. He would like the traffic issue addressed by the Traffic Commission, a traffic study, if necessary, and assurance that there is adequate parking. VC/Harmony stated his concerns that parking and traffic are a problem, and sees no reason to approve further construction. He asserted that the building itself is in violation of the goals and intent of the Hillside Ordinance. David Ayala, designer, stated that the reason for the siting was to preserve the forest like setting. He stated upgrading parking would widen the building, more trees will be planted in the rear, it does not block the view of existing homes, and there are plans for further landscaping. The Public Hearing was declared closed. March 11, 1991 Page 13 Chair/Schey requested further review by staff in regards to the traffic increase. He inquired if the applicant would concur if the Commission is inclined to continue the project. Mr. Janz gave his concurrence. VC/Harmony asked the City Attorney to advise the Commission, when the project is returned, as to whether there is a mandate to allow further development of the property, or if the denial of development constitutes some sort of a taking. Motion was made by C/Grothe, seconded by Chair/Schey and CARRIED UNANIMOUSLY to continue the matter to the second meeting in April pending submittal by the applicant of a traffic analysis specifically oriented towards the traffic safety issues relating to the project as prepared under the scope of the direction of the Traffic Commission. ZCA 91-1 CP/Kaplan reported that all amendments were included in the sign code ordinance. He brought to Sign Code the attention of the Commission that the require - Ordinance ments for menu boards and attraction boards seems excessive. The Commission decided to limit attraction board to theaters only. The Public Hearing was declared open. Jake Williamson, residing at 259 Gentle Springs Lane, offered his approval of the draft sign ordinance. VC/Harmony inquired why the abatement of signs is after 15 years. Bill Curley, City Attorney, explained that it is better to implement discretionary actions as opposed to mandatory action, from an ordinance structure standpoint. The abatement can therefore be structured in whatever manner is suitable to the City in the future. Motion was made by VC/Harmony, seconded by C/MacBride and CARRIED UNANIMOUSLY to recommend to the Council to approve the ordinance with the revision restricting menu boards to theaters only. March 11,, 1991 Page 14 ANNOUNCEMENTS: C/MacBride shared a story found in the Harmony Report of a store owner who, upon feeling badly Commissioners because of a sign ordinance, painted a mural in the cafe. VC/Harmony discussed the issue of parking standards. He would like to eventually vote on the issue to create a policy confirming the Commissions request. James DeStefano, Planning Director, stated staff utilizes a running list of Commission policies. The list would be brought back to the Planning Commission for the purpose of adopting a code amendment. This is also done for policy pertaining to the development code. VC/Harmony requested that standardized parking be brought to the Commission for discussion and consideration of a vote at the next regular meeting. Chair/Schey directed staff to come up with a recommendation on how best to deal with the issue, with the intent to eliminate compact spaces, to be brought back at the next regular meeting. C/MacBride requested staff to pursue data regarding oak tree preservation and replacement, with the purpose of looking at and embracing a generic tree ordinance. Chair/Schey noted the follow up letter from "Illumination" wanting to be rescheduled for presentation before the Commission. He directed staff to indicate the Commission is not interested in rescheduling. � Staff PD/DeStefano stated staff has not received the traffic report requested by the Commission in regards to the car wash issue. Chair/Schey directed staff to put in a recommendation for continuance if data is not received within the appropriate timeline. PD/DeStefano stated that earlier this evening he spoke before a subcommittee of the board of trustees to determine the use of surplus school property known as site "D". Staff presented a recommendation for a community park. The Walnut School District proposed a housing development. There was substantial support for the community park. PD/DeStefano presented the Commission with a copy of the park schematic plan. March 11, 1991 Page 15 ADJOURNMENT: Motion was made by C/Grothe, seconded by C/MacBride and CARRIED UNANIMOUSLY to adjourn the meeting at 12:18 a.m. David Schey Chairman Attests James DeStefano Secretary/Planning Commission CITY OF DIAMOND BAR MINUTES OF THE PLANNING COMMISSION MARCH 25, 1991 CALL TO ORDER: Chairman Schey called the meeting to order at 6:35 p.m. in the Walnut Valley School District Board Meeting Room, 880 South Lemon Street, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: Vice Chairman Harmony. ROLL CALL: Commissioner Grothe, Commissioner MacBride, Vice Chairman Harmony, and Chairman Schey. Commissioner Lin arrived late at 6:50 p.m. Also present were City Planner Irwin Kaplan, Assoc. Planner Robert Searcy, Deputy Attorney Bill Curley, City Engineer Sid Mousavi, Planning Technician Ann Lungu, and Contract Secretary Liz Myers. CONSENT CALENDAR: Planning Director ,lames DeStefano requested item #2 be pulled from the Consent Calendar. VC/Harmony requested the Minutes of March 11, 1991 be pulled from the Consent Calendar. VC/Harmony indicated that the Minutes of March 11, 1991 were condensed to a point of not being wholly comprehensible. He requested the minutes be held over until the next meeting to allow further discussion with staff on the merits of this particular set of minutes. C/MacBride requested the Minutes of March. 11, 1991 be amended on page 3, paragraph 2, to read as "budget constraints" as opposed to "skills", and page 11, fifth paragraph to add "with the purpose of looking at and embracing a generic tree ordinance" to the end of the sentence. Chair/S6hey suggested that the approval of the minutes be placed as a separate agenda item before the Consent Calendar. Motion was made by VC/Harmony, seconded by C/MacBride and CARRIED to continue the matter for the purpose of clarifying the Minutes of March 11, 1991, and setting the tone for future minutes. AYES: COMMISSIONERS: Grothe, MacBride, Harmony, and Chair/Schey. NAYES: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: Lin. March 250 1991 Page 2 Resolution of James DeStefano suggested that the Commission with - Denial for the hold action, at this time, in consideration of the extension of Resolution for Denial regarding a request for an Evangelical Free extension of time for the Evangelical Free Church. Church Chair/Schey was concerned that the wording of the Resolution of Denial implies an active action of denial. It could be taken as too positive of an action, in terms of denial of the project, and may create an impression that is not accurate. The project was neither approved nor denied, and expired on it's own accord. Deputy Attorney Bill Curley explained that there was an affirmative request to allow an extension of the existing resolution on the existing terms and conditions. The request was not granted regardless how it is characterized. It appears to be a standard form of denial. VC/Harmony ascertained that substantiating or confirming an action taken previously at a public meeting is a reconsideration of that action and does not follow parliamentary procedure. C/MacBride noted that the resolution does not indicate the reasoning behind allowing the expiration, only the final result of the decision. He would like wording to indicate the why's and wherefor's of the Commission's actions. Chair/Schey directed staff to work through the issues stated, come back with an appropriate document for the Commission's reconsideration, and include consideration for the concerns stated by VC/Harmony. This is to be brought back to the Commission at theinext meeting. OLD BUSINESS: City Planner Irwin Kaplan indicated that, at the March 11, 1991 meeting, the Planning Commission Review of the considered the establishment of a separate design Development Code review board to advise the City on the design Chapters 1.1 & aspects of a variety of projects. 1.11 According to the Commission, the design review process should: 1. Not create another level of "bureaucratic intervention". 2. Not create further delays to the approval process. 3. Be handled by staff as part of the normal review process. 4. Call upon a citizen's board of design professionals to review projects, "as needed", when design guidance is required beyond that which staff can provide. March 25, 1991 Page 3 VC/Harmony specified that he is not opposed to delaying any project until it is fully evaluated. He suggested that the architectural review committee should be appointed now. It should only be called in if additional information is needed. The following are his suggestions to some of the responsibilities of the standing committee: 1. To develop the guidelines, and recommend to the Commission their level of involvement. 2. To deal with issues of art public places, and it's initiation processes. 3. To be composed of a mixture of professionals and nonprofessionals, to include perhaps an architect, a landscape architect, and an artist. Each committee member would have an alternative. 4, To have a review authority and a reporting responsibility to the Commission. They would be purely advisory to the Commission, work side by side with staff, and meet on a regular bases to keep up with the level of activities. C/Grothe indicated that the design review committee need not be on-going. He suggested that professionals are preferred so that the Commission may receive the technical aspects to a project. The board should be advisory to the Commission. Chair/Schey questioned if there is enough activity to warrant a standing committee. PD/DeStefano confirmed that, based on the present volume of projects, the committee will be on-going. They will probably meet once or twice a month in order to maintain the timelines mandated by a variety of California codes. I C/Grothe questioned if the intent of the commission is to develop another level of bureaucracy, or develop a set of guidelines and standards for architectural design. He suggested the Commission request to the City Council to consider the hiring of an additional staff member for the purpose of assisting the planning staff to set up and follow appropriate guidelines. C/Grothe inquired if all cities have a design review committee.. CP/Kaplan explained that more and more communities are having a design review. The question the Commission needs to ascertain is what problem is trying to be resolved. March 25, 1991 Page 4 Chair/Schey stated that the Commission has not had adequate time to look at architectural review in great detail. He would feel more comfortable with a committee based in the community that will take the time to look at these projects. VC/Harmony stated that there is a general consensus that there is a need for a subcommittee to review architectural standards. He stressed the importance of having a community involved committee of professionals that can give technical expertise to the Commission, on an "as needed" bases. The Commission has avoided architectural review and must start at some point. C/Grothe concluded that the Commission has done a fine job on architectural review up to date. He does not agree there is a problem. He would like to see the design review looked at more specifically and sees no reason to add further bureaucracy. There needs to be an establishment of proper guidelines to aide the Commission in the process of their review, to include better input from staff. He reiterated a need for one more staff member to assist the planning staff. C/MacBride requested staff to define if there is a design review problem, to include information on the quantity of cases reviewed, and how extensive the review is being done presently at a staff level. He does not have a desire to interlace the Commission's activities with another bureaucratic level. Chair/Schey directed staff to present to the Commission, at the next meeting, a synopsis of the degree of review presently being done by staff. PUBLIC HEARING: Planning Technician Ann Lungu gave a report concerning the request for approval to open a dry CUP 91-2 cleaning establishment, located at 1155 Diamond Bar A request to Boulevard in the Standard Brands Shopping Center. establish a The applicant will maintain a dry cleaning and dry cleaners. laundry plant on the premises. Staff recommended that the Planning Commission approve the Mitigated Negative Declaration and CUP 91-002 with the Findings of Fact and conditions listed. The Public Hearing was declared open. Don Chapman, residing at 1801 E. La Vida, City of Orange, applicant, offered to answer any questions. C/MacBride inquired what term is used to designate °'Perco° . March 25, 1991 Page 5 Mr. Chapman responded that the chemical is called tetrachloroethylene, but that "perc" is the accepted trade name. The Public Hearing was declared closed. Chair/Schey indicated he has no problem with the project as long as it meets the "AQMD" standards. Motion was made by VC/Harmony, seconded by C/MacBride and CARRIED UNANIMOUSLY to approve staff's recommendation and resolution as outlined in the agenda with the modification of item 113d" of the resolution to read "...shall be obtained and maintained from...". Development PD/DeStefano gave a report reviewing the issues Agreement 91-2 discussed by the Planning Commission on the continued from February 25, 1991 public hearing. The following Feb. 25, 1991 are the issues addressed concerning the proposed project: 1. Traffic and Safety. 2. Architectural Style. 3. Convenience Store or Snack Shop. 4. Development Agreement. Staff recommended that the Planning Commission approve the Mitigated Negative Declaration and Development Agreement 91-2 with the stated concerns mitigated and with the conditions listed. Chair/Schey inquired if the City Engineer is comfortable with the analysis and the mitigation measures recommended in the revised traffic study. City Engineer Sid Mousavi responded that the traffics study was satisfactory. However, staff's additional requirements of an extended auxiliary lane, and the mitigation measures on Golden Springs and Colima, were not addressed as part of the traffic study. VC/Harmony inquired on the safety of crossing lanes of traffic on to Golden Springs, coming out of the development, and heading east. CE/Mousavi explained that a site distance of 600 feet is required for a speed of 50 mph. That distance is available for a left turn. However, if there are slow moving vehicles, such as a truck, and the speed of the traveling vehicle is greater than 50 mph, there may be site distance problems. March 25„ 1991 Page 6 The Public Hearing was declared open. Gary Clapp, residing at 21055 Glenbrook Drive, Diamond Bar, addressed several issues: 1. Internal Traffic - he referred to the letter from UNOCAL, solicited from their traffic engineer, which approved the site and the turning movement the truck will make on the site, as well as the restrictive delivery hours. 2. Visibility - he emphasized that their traffic engineer determined that there is sufficient visibility. The traffic is made safer with the inclusion of the right turn pocket. 3. Acceleration Lane - he deferred discussion to the traffic engineer. Paul Wilkensen, a principal of Lyn, Scott, Long Greenspan, traffic engineer, accompanied by Jay Nelson, addressed the issue of the acceleration lane. The concern for the lane is that it encourages a movement to enter the traffic stream without there being an adequate gap. This causes them to be placed in a weaving situation because of the various traffic maneuvers needed, and creates a rear end accident potential. It is safer for the motorist to wait for a gap long enough to pull out. Gary Clapp continued to address some issues: 4e The additional 11 foot street dedication - accommodating another eleven feet would require at least a 12 foot high retaining wall to hold the soil, which would be against city ordinance. The other alternative would be to build out on a 2:1 grade slope. However, this action, coupled with the request to add another 15 foot setback, would result in eliminating the building because a total of 39 feet would have to be moved out. This stops the project then and there. 5. Pullout Traffic - the traffic on Golden Springs will not be as busy during peak business hours. However, there can be a restriction of a left turn out of the site but allow a U turn at the Gateway Drive. 6. Street Improvement - there will be 60% of total landscaping of the property. Since there will be little pedestrian movement in the area, he questioned the demand for sidewalks. 7. Concerns of the AQMD - the building will not block much of the view of the AQMD. He illustrated such by photos, presented to the Commission, taken on the third floor of the AQMD building. March 11, 1991 Page 11 CUP 90-0130 AP/Searcy presented the request to construct a two story structure totaling 8,352 square feet to Mt. Calvary provide additional classrooms for a parochial Lutheran Church school (grades K-8). Staff recommended approval of the project. The Public Hearing was declared open. Dennis Stueve, pastor at Mt. Calvary, reiterated the need for the expansion of the building. William McNeal, residing at 23315 E. Gold Rush, objected to the project because the neighbors below him will be looking into the project. He suggested that the parking plans be reversed. AP/Searcy read a letter, submitted by C. Baldwin Lowe of 23309 Gold Rush, objecting to the project if it does not comply to the County code. AP/Searcy noted that the ridgeline would not exceed the existing grade of most of the residential surrounding properties. It meets the standards of the Conditional Use Permit conditions. C/Grothe inquired if there is a way to eliminate a couple of feet off the top of the structure. Jerry Busse, architect, residing at 704 S. Primrose, indicated that it would not be feasible. Chair/Schey stated that he does not believe that the building will have undue impact on the neighbors. He suggested a condition that would mandate a submittal of a landscape plan for the street frontages of the property, that would be approved by the City, to be included in the overall development plan, and maintained as such. The drainage area should be maintained as well. The Public Hearing was declared closed. Motion was made by Chair/Schey, seconded by C/Grothe and CARRIED to approve the Resolution of Approval as submitted with the inclusion of an additional condition mandating submittal of landscape plan on the frontage and it's maintenance, modification of item #9 whereas the shrub does not exceed 20 feet, and amendment of item #12 to include the categorical exemption number 15314. AYES: COMMISSIONERS: Grothe, MacBride, and Chair/Schey. NOES: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: VC/Harmony. March 11, 1991 Page 12 CUP 90-0125 C/MacBride requested to be removed from the proceeding because of his proximity to the project. Upon the advice by the City attorney, he disqualified himself from the hearing. AP/Searcy stated that the public notice was mailed February 13, 1991. He presented the request for a CUP to construct a two floor office building located east of Diamond Bar Boulevard and westerly of Sunset Crossing Road at Navajo Spring Road. Staff recommended the adoption of the Resolution of approval and the attached conditions. The Public Hearing was declared open. Fred Janz, applicant, residing at 2583 Shady Ridge, requested the CUP to build the other building, and specified that it would not affect the existing building. VC/Harmony noted that the area is very congested. Mr. Janz explained that the County mandated the two parcels be used as one to provide and ensure maintaining adequate parking. He would like a CUP to build an office building on the remaining portion site. C/Grothe requested drawings of the building to be set into photographs to get a better idea of the proposed project. He stated he is concerned with the increase of traffic and the availability of parking. He would like the traffic issue addressed by the Traffic Commission, a traffic study, if necessary, and assurance that there is adequate parking. VC/Harmony stated his concerns that parking and traffic are a problem, and sees no reason to approve further construction. He asserted that the building itself is in violation of the goals and intent of the Hillside Ordinance. David Ayala, designer, stated that the reason for the siting was to preserve the forest like setting. He stated upgrading parking would widen the building, more trees will be planted in the rear, it does not block the view of existing homes, and there are plans for further landscaping. The Public Hearing was declared closed. March 11, 1991 Page 13 Chair/Schey requested further review by staff in regards to the traffic increase. He inquired if the applicant would concur if the Commission is inclined to continue the project. Mr. Janz gave his concurrence. VC/Harmony asked the City Attorney to advise the Commission, when the project is returned, as to whether there is a mandate to allow further development of the property, or if the denial of development constitutes some sort of a taking. Motion was made by C/Grothe, seconded by Chair/Schey and CARRIED UNANIMOUSLY to continue the matter to the second meeting in April pending submittal by the applicant of a traffic analysis specifically oriented towards the traffic safety issues relating to the project as prepared under the scope of the direction of the Traffic Commission. ZCA 91-1 CP/Kaplan reported that all amendments were included in the sign code ordinance. He brought to Sign Code the attention of the Commission that the require - Ordinance ments for menu boards and attraction boards seems excessive. The Commission decided to limit attraction board to theaters only. The Public Hearing was declared open. Jake Williamson, residing at 259 Gentle Springs Lane, offered his approval of the draft sign ordinance. VC/Harmony inquired why the abatement of signs is after 15 years. Bill Curley, City Attorney, explained that it is better to implement discretionary actions as opposed to mandatory action, from an ordinance structure standpoint. The abatement can therefore be structured in whatever manner is suitable to the City in the future. Motion was made by VC/Harmony, seconded by C/MacBride and CARRIED UNANIMOUSLY to recommend to the Council to approve the ordinance with the revision restricting menu boards to theaters only. March 11,, 1991 Page 14 ANNOUNCEMENTS: C/MacBride shared a story found in the Harmony Report of a store owner who, upon feeling badly Commissioners because of a sign ordinance, painted a mural in the cafe. VC/Harmony discussed the issue of parking standards. He would like to eventually vote on the issue to create a policy confirming the Commissions request. James DeStefano, Planning Director, stated staff utilizes a running list of Commission policies. The list would be brought back to the Planning Commission for the purpose of adopting a code amendment. This is also done for policy pertaining to the development code. VC/Harmony requested that standardized parking be brought to the Commission for discussion and consideration of a vote at the next regular meeting. Chair/Schey directed staff to come up with a recommendation on how best to deal with the issue, with the intent to eliminate compact spaces, to be brought back at the next regular meeting. C/MacBride requested staff to pursue data regarding oak tree preservation and replacement, with the purpose of looking at and embracing a generic tree ordinance. Chair/Schey noted the follow up letter from "Illumination" wanting to be rescheduled for presentation before the Commission. He directed staff to indicate the Commission is not interested in rescheduling. � Staff PD/DeStefano stated staff has not received the traffic report requested by the Commission in regards to the car wash issue. Chair/Schey directed staff to put in a recommendation for continuance if data is not received within the appropriate timeline. PD/DeStefano stated that earlier this evening he spoke before a subcommittee of the board of trustees to determine the use of surplus school property known as site "D". Staff presented a recommendation for a community park. The Walnut School District proposed a housing development. There was substantial support for the community park. PD/DeStefano presented the Commission with a copy of the park schematic plan. March 11, 1991 Page 15 ADJOURNMENT: Motion was made by C/Grothe, seconded by C/MacBride and CARRIED UNANIMOUSLY to adjourn the meeting at 12:18 a.m. David Schey Chairman Attests James DeStefano Secretary/Planning Commission CITY OF DIAMOND BAR MINUTES OF THE PLANNING COMMISSION MARCH 25, 1991 CALL TO ORDER: Chairman Schey called the meeting to order at 6:35 p.m. in the Walnut Valley School District Board Meeting Room, 880 South Lemon Street, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: Vice Chairman Harmony. ROLL CALL: Commissioner Grothe, Commissioner MacBride, Vice Chairman Harmony, and Chairman Schey. Commissioner Lin arrived late at 6:50 p.m. Also present were City Planner Irwin Kaplan, Assoc. Planner Robert Searcy, Deputy Attorney Bill Curley, City Engineer Sid Mousavi, Planning Technician Ann Lungu, and Contract Secretary Liz Myers. CONSENT CALENDAR: Planning Director ,lames DeStefano requested item #2 be pulled from the Consent Calendar. VC/Harmony requested the Minutes of March 11, 1991 be pulled from the Consent Calendar. VC/Harmony indicated that the Minutes of March 11, 1991 were condensed to a point of not being wholly comprehensible. He requested the minutes be held over until the next meeting to allow further discussion with staff on the merits of this particular set of minutes. C/MacBride requested the Minutes of March. 11, 1991 be amended on page 3, paragraph 2, to read as "budget constraints" as opposed to "skills", and page 11, fifth paragraph to add "with the purpose of looking at and embracing a generic tree ordinance" to the end of the sentence. Chair/S6hey suggested that the approval of the minutes be placed as a separate agenda item before the Consent Calendar. Motion was made by VC/Harmony, seconded by C/MacBride and CARRIED to continue the matter for the purpose of clarifying the Minutes of March 11, 1991, and setting the tone for future minutes. AYES: COMMISSIONERS: Grothe, MacBride, Harmony, and Chair/Schey. NAYES: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: Lin. March 250 1991 Page 2 Resolution of James DeStefano suggested that the Commission with - Denial for the hold action, at this time, in consideration of the extension of Resolution for Denial regarding a request for an Evangelical Free extension of time for the Evangelical Free Church. Church Chair/Schey was concerned that the wording of the Resolution of Denial implies an active action of denial. It could be taken as too positive of an action, in terms of denial of the project, and may create an impression that is not accurate. The project was neither approved nor denied, and expired on it's own accord. Deputy Attorney Bill Curley explained that there was an affirmative request to allow an extension of the existing resolution on the existing terms and conditions. The request was not granted regardless how it is characterized. It appears to be a standard form of denial. VC/Harmony ascertained that substantiating or confirming an action taken previously at a public meeting is a reconsideration of that action and does not follow parliamentary procedure. C/MacBride noted that the resolution does not indicate the reasoning behind allowing the expiration, only the final result of the decision. He would like wording to indicate the why's and wherefor's of the Commission's actions. Chair/Schey directed staff to work through the issues stated, come back with an appropriate document for the Commission's reconsideration, and include consideration for the concerns stated by VC/Harmony. This is to be brought back to the Commission at theinext meeting. OLD BUSINESS: City Planner Irwin Kaplan indicated that, at the March 11, 1991 meeting, the Planning Commission Review of the considered the establishment of a separate design Development Code review board to advise the City on the design Chapters 1.1 & aspects of a variety of projects. 1.11 According to the Commission, the design review process should: 1. Not create another level of "bureaucratic intervention". 2. Not create further delays to the approval process. 3. Be handled by staff as part of the normal review process. 4. Call upon a citizen's board of design professionals to review projects, "as needed", when design guidance is required beyond that which staff can provide. March 25, 1991 Page 3 VC/Harmony specified that he is not opposed to delaying any project until it is fully evaluated. He suggested that the architectural review committee should be appointed now. It should only be called in if additional information is needed. The following are his suggestions to some of the responsibilities of the standing committee: 1. To develop the guidelines, and recommend to the Commission their level of involvement. 2. To deal with issues of art public places, and it's initiation processes. 3. To be composed of a mixture of professionals and nonprofessionals, to include perhaps an architect, a landscape architect, and an artist. Each committee member would have an alternative. 4, To have a review authority and a reporting responsibility to the Commission. They would be purely advisory to the Commission, work side by side with staff, and meet on a regular bases to keep up with the level of activities. C/Grothe indicated that the design review committee need not be on-going. He suggested that professionals are preferred so that the Commission may receive the technical aspects to a project. The board should be advisory to the Commission. Chair/Schey questioned if there is enough activity to warrant a standing committee. PD/DeStefano confirmed that, based on the present volume of projects, the committee will be on-going. They will probably meet once or twice a month in order to maintain the timelines mandated by a variety of California codes. I C/Grothe questioned if the intent of the commission is to develop another level of bureaucracy, or develop a set of guidelines and standards for architectural design. He suggested the Commission request to the City Council to consider the hiring of an additional staff member for the purpose of assisting the planning staff to set up and follow appropriate guidelines. C/Grothe inquired if all cities have a design review committee.. CP/Kaplan explained that more and more communities are having a design review. The question the Commission needs to ascertain is what problem is trying to be resolved. March 25, 1991 Page 4 Chair/Schey stated that the Commission has not had adequate time to look at architectural review in great detail. He would feel more comfortable with a committee based in the community that will take the time to look at these projects. VC/Harmony stated that there is a general consensus that there is a need for a subcommittee to review architectural standards. He stressed the importance of having a community involved committee of professionals that can give technical expertise to the Commission, on an "as needed" bases. The Commission has avoided architectural review and must start at some point. C/Grothe concluded that the Commission has done a fine job on architectural review up to date. He does not agree there is a problem. He would like to see the design review looked at more specifically and sees no reason to add further bureaucracy. There needs to be an establishment of proper guidelines to aide the Commission in the process of their review, to include better input from staff. He reiterated a need for one more staff member to assist the planning staff. C/MacBride requested staff to define if there is a design review problem, to include information on the quantity of cases reviewed, and how extensive the review is being done presently at a staff level. He does not have a desire to interlace the Commission's activities with another bureaucratic level. Chair/Schey directed staff to present to the Commission, at the next meeting, a synopsis of the degree of review presently being done by staff. PUBLIC HEARING: Planning Technician Ann Lungu gave a report concerning the request for approval to open a dry CUP 91-2 cleaning establishment, located at 1155 Diamond Bar A request to Boulevard in the Standard Brands Shopping Center. establish a The applicant will maintain a dry cleaning and dry cleaners. laundry plant on the premises. Staff recommended that the Planning Commission approve the Mitigated Negative Declaration and CUP 91-002 with the Findings of Fact and conditions listed. The Public Hearing was declared open. Don Chapman, residing at 1801 E. La Vida, City of Orange, applicant, offered to answer any questions. C/MacBride inquired what term is used to designate °'Perco° . March 25, 1991 Page 5 Mr. Chapman responded that the chemical is called tetrachloroethylene, but that "perc" is the accepted trade name. The Public Hearing was declared closed. Chair/Schey indicated he has no problem with the project as long as it meets the "AQMD" standards. Motion was made by VC/Harmony, seconded by C/MacBride and CARRIED UNANIMOUSLY to approve staff's recommendation and resolution as outlined in the agenda with the modification of item 113d" of the resolution to read "...shall be obtained and maintained from...". Development PD/DeStefano gave a report reviewing the issues Agreement 91-2 discussed by the Planning Commission on the continued from February 25, 1991 public hearing. The following Feb. 25, 1991 are the issues addressed concerning the proposed project: 1. Traffic and Safety. 2. Architectural Style. 3. Convenience Store or Snack Shop. 4. Development Agreement. Staff recommended that the Planning Commission approve the Mitigated Negative Declaration and Development Agreement 91-2 with the stated concerns mitigated and with the conditions listed. Chair/Schey inquired if the City Engineer is comfortable with the analysis and the mitigation measures recommended in the revised traffic study. City Engineer Sid Mousavi responded that the traffics study was satisfactory. However, staff's additional requirements of an extended auxiliary lane, and the mitigation measures on Golden Springs and Colima, were not addressed as part of the traffic study. VC/Harmony inquired on the safety of crossing lanes of traffic on to Golden Springs, coming out of the development, and heading east. CE/Mousavi explained that a site distance of 600 feet is required for a speed of 50 mph. That distance is available for a left turn. However, if there are slow moving vehicles, such as a truck, and the speed of the traveling vehicle is greater than 50 mph, there may be site distance problems. March 25„ 1991 Page 6 The Public Hearing was declared open. Gary Clapp, residing at 21055 Glenbrook Drive, Diamond Bar, addressed several issues: 1. Internal Traffic - he referred to the letter from UNOCAL, solicited from their traffic engineer, which approved the site and the turning movement the truck will make on the site, as well as the restrictive delivery hours. 2. Visibility - he emphasized that their traffic engineer determined that there is sufficient visibility. The traffic is made safer with the inclusion of the right turn pocket. 3. Acceleration Lane - he deferred discussion to the traffic engineer. Paul Wilkensen, a principal of Lyn, Scott, Long Greenspan, traffic engineer, accompanied by Jay Nelson, addressed the issue of the acceleration lane. The concern for the lane is that it encourages a movement to enter the traffic stream without there being an adequate gap. This causes them to be placed in a weaving situation because of the various traffic maneuvers needed, and creates a rear end accident potential. It is safer for the motorist to wait for a gap long enough to pull out. Gary Clapp continued to address some issues: 4e The additional 11 foot street dedication - accommodating another eleven feet would require at least a 12 foot high retaining wall to hold the soil, which would be against city ordinance. The other alternative would be to build out on a 2:1 grade slope. However, this action, coupled with the request to add another 15 foot setback, would result in eliminating the building because a total of 39 feet would have to be moved out. This stops the project then and there. 5. Pullout Traffic - the traffic on Golden Springs will not be as busy during peak business hours. However, there can be a restriction of a left turn out of the site but allow a U turn at the Gateway Drive. 6. Street Improvement - there will be 60% of total landscaping of the property. Since there will be little pedestrian movement in the area, he questioned the demand for sidewalks. 7. Concerns of the AQMD - the building will not block much of the view of the AQMD. He illustrated such by photos, presented to the Commission, taken on the third floor of the AQMD building. March 25, 1991 Page 7 8. Clock Tower - the clock tower was an idea of the applicant as a gift to the City, and will include the Diamond Bar logo. 9. Concession Stand - purpose is to sell packaged candy, chips, etc., as a convenience to the customers. C/Lin inquired how steep the driveway will be going out of the project. Mr. Clapp explained that the driveway will feather out and will be level with the street when exiting the property. Chair/Schey recessed the meeting at 8:52 p.m. The meeting was called to order at 9:07 p.m. He requested speakers in favor of the project. Dan Buffington, residing at 2605 Indian Creek, commented that sidewalks should not be given up; direction of the tanker should be changed to avoid crossing lanes; the left turn should be allowed until a traffic problem is indicated; keep the 11 foot street dedication; there is a need to the 15 foot setback for the building; and the CC&R's require a sign into Diamond Bar on that property, and it should be ensured that one will placed there. Frank Arciero Jr., of Arciero and Sons, stated that the 11 foot easement is an additional request that will cause lost of parking and building; there is an interest in the development and will ensure it is first class; and any new buyer must be approved by them. ]Pat Bell, 23460 Coyote Springs, stated his desire for a car wash. Sidewalks are not important because part of the aesthetics of Diamond Bar is it's rural qualities., Frank Schabarum, from West Covina, in behalf of the property owner and the applicant, commented that the applicant has been diligent and cooperative in processing his development agreement. He noted that approval of the car wash would allow for restaurants. He distributed a letter to the Commission from a restaurant owner who might be interested in the site. Chair/Schey requested speakers in opposition of the project. March 25, 1991 Page 8 Bob Burbon, residing at 1200 S. Diamond Bar Boulevard, homeowner and realtor, is appalled by the project. He noted the location of the project and stated that it does not project a good image for Diamond Bar. The project will create traffic difficulties resulting in problems to attract future users within Gateway. There is no need for 3 car washes in south Diamond Bar and suggested placing one in the north side to attract customers from the surrounding cities for greater revenue. John Brewster, residing at 4071 Second Street, was concerned with the on site traffic movement; the incompatible design of the building in comparison to the area; and the 25 foot above grade signage allotment. He questioned the wisdom of allowing one mile distances between car washes and stated the area will not support two. He pointed out the costs already expended by himself and Honda. His car wash project is now in plan check and will be in construction within 30 to 60 days. The location for a car wash at Grand has a safe egress and ingress. Jack Wesso, of SCAQMD, was concerned with the traffic circulation problem; the on site traffic; the lack of trees in the parking area; and that the theme of the building is not in conformance with the neighborhood. Ben Reiling, of Zelman Development, representing Gateway, stated that the left turn should not be allowed coming out of the project at Golden Springs. He questioned the determination for $50,000 for traffic mitigation indicated in the traffic report. CE/Mousavi stated that a pedestrian sidewalk is desirable and should be enforced keeping in mind possible future developments in the area. The left turn issue does not have to be a condition at this time because it can be mitigated anytime in the future. The $50,000 requested is based upon construction cost of today. He disagreed with the opinion in opposition to the acceleration lane. It would be ideal to have the lane go all the way to the traffic signal, however, the minimum of 100 feet is deemed allowable to accommodate 50 mph traffic. C/Grothe stated that it feet for sidewalks seems excessive. March 25® 1991 Page 9 CE/Mousavi explained that there is presently 12 feet of parkway area at Golden Springs. The addition of 11 feet of new lane is needed in order to maintain continuity of the parkway area. Mr. Wilkensen asserted that the road is currently 34 feet in width. The width needed is already there. VC/Harmony inquired if there is 40% compact parking. He further questioned if the requirement was changed to 100% standard parking, would there be adequate space. PD/DeStefano replied that presently the parking requirement exceeds the minimum allotted by a space or two. There would not be adequate space for 100% standard parking. VC/Harmony noted the possibility for traffic backup due to the inside traffic circulation pattern. CE/Mousavi explained that if there was traffic backup, it would back up into the auxiliary lane. C/Grothe discussed the positive aspects of the project. These aspects included the style of architecture; the use of the convenient store; and the landmark sign with the Diamond Bar logo. The issues he found to be a problem are the traffic; the rigid site design that have not included any revisions requested; and the lack of a total site plan. He would like the total site plan to indicate if, with grading, it could be a viable option to extend the roadway and align like a private street, turning with that bottom interseFtion signal. The left turn problem would be solved with the use of the traffic light. Currently, the traffic is so dense it would be impossible to egress without a traffic signal. His recommendation would be to deny the project or to continue it with a redesign. C/Lin agreed that the acceleration lane can cause more problems and would prefer to see cars egress one at a time. She inquired why the 11 foot setback is significant. PD/DeStefano explained that the setback issue on the building is intended to draw the buildings away from the street with the purpose of creating the same type of aesthetics seen throughout the majority of Diamond Bar. A 15 foot set back seemed appropriate for the size and scale of the buildings being proposed. March 25, 1991 Page 10 VC/Harmony stated at present a car wash is not permitted in the zone; the traffic patterns are a confusion; the monument sign issue should be turned over to the Council's Monument Entryway Sign Committee; wants mature trees planted; concurred with the traffic mitigations recommended by the City Engineer; will not give up any right of way and easements; will not yield on the setback requirements; want standard parking stalls for all developments; and sidewalks are essential. The property must be developed for it's highest and best use. He would consider reviewing the project again, however, it must be redesigned to meet the stated guidelines. C/MacBride stated he would like to see a further possibility of what can yet be done to this site that could answer the question of the left turn problem; the preservation of right of way, sidewalk, and set back area; foreclose the scrambled propensity for the interior traffic; and maintain the architectural harmony of the interior community. C/Schey is concerned by the functionality of the site plan. The site is not being used as efficiently and properly as it should be. His main concern is the method the project is being pursued through the utilization of the development agreement. This particular method of doing a use variance is legal but not appropriate. If these uses are deemed appropriate to the site, then the proper method of operation would be to submit an application for a zone change to the appropriate zoning designation and pursued accordingly. The Public Hearing was declared closed. C/Grothe disagreed with the concerns stated by the chairman in regards to the development agreement. He has a problem with asking the applicant to request a zone change because the zoning change would remain as a C-3 zone if the project is not developed for whatever reasons. The development agreement is specific and requires changes of the site. He would not totally deny the project at this point. Chair/Schey stated that his biggest concern is not with the development agreement as an entity but with it's use in this case. In essence what is being done is using a development agreement to approve a car wash in a zone that does not allow a car wash. He is inclined to make a motion of denial. March 25,, 1991 Page 11 C/Lin stated that a zone change creates a wider variety of business or other types of commercial centers, which could create more traffic problems than we are faced with today. The use of the development agreement is more favorable than a zone change. Motion was made by VC/Harmony, seconded by Chair/Schey and CARRIED for recommendation of denial for the development permit. AYES. COMMISSIONERS: Grothe, MacBride, Harmony, and Chair/Schey. NOES: COMMISSIONERS: Lin. ABSTAIN: COMMISSIONERS: None. PD/DeStefano stated that staff will prepare a specific resolution with findings denying the project for the Commission's consideration. ANNOUNCEMENTS: PD/DeStefano informed the Commission that the new listing of phone numbers for all the departments in Staff City Hall will be distributed to the Commission. Planning PD/DeStefano explained that the item is a follow Commissioners: up, resulting from a previous discussion, for the need of including such items on the agenda for open a. Policy Manual discussion. VC/Harmony explained the need to codify particular issues that have the Commission's consensus. If the Commission votes on an issue, staff is better able to send signals to developers that the Commission has taken a particular position regarding such issues. Chair/Schey agreed that there are policies that might npt be in the code yet, would be beneficial to staff to have the Commission's consensus in writing. Staff could then advise the applicant to be prepared on particular items because the Planning Commission will request it. The Planning Commission Manual could be modified to incorporate those type of policies. VC/Harmony requested that staff also include policy statements for the Commissions consideration on such issues. Chair/Schey stated that when these policy issues become apparent, the Commission will direct staff to draft the policy statement to be adopted by the Commission and included in the manual. Marcia 25, 1991 Page 12 DA/Curley inquired if the ultimate purpose of these policies is to eventually convert them to an ordinance. Chair/Schey stated that this was not really the intent. The Commission would like to have an actual writing of issues that concern them, and would like to be kept informed of these issues in certain circumstances. VC/Harmony explained that the purpose is to send a signal to developers of the Commission's position. The developer can of course ignore staff's recommendation and still apply, but he has been made aware of the Commission's position and may possibly respond accordingly. Chair/Schey declared that in the case of an issue that the Commission feels so strongly about, the Commission ought to recommend an ordinance change. PD/DeStefano stated that this interim step is being created with the acknowledgement that there are many issues that just cannot be addressed as quickly as is desired. Chair/Schey stated that the Commission needs to acknowledge that this interim step is questionable as to it's enforceability in some cases. VC/Harmony suggested staff and the city attorney prepare a preamble that takes into account the flexibility of these rules and allows that these are general guidelines. Chair/Schey recapitulated that the Commission is in consensus that the formulation of policy statements is a good addition to the Commission's manual. The Commission will direct staff accordingly as those issues arise. b. Discussion of Chair/Schey stated the Commission does not want any current parking more compact stalls. standards VC/Harmony specified if the Commission is requesting staff to come back to the next regular meeting with a study, or a report on standardizing these stalls. PD/DeStefano stated that staff requires discussion on this item. The new development code is looking at parking quite extensively and will be ready for public hearing in 4 to 5 months. Anything more than an interim step is really going back to the whole development code process. March 25, 1991 Pages 13 Chair/Schey directed staff to come back to the Commission at the next meeting with a policy statement that can be added to the Planning Commission manual indicating the Commission's disinclination to approve any further compact stalls, and our inclination to see a great deal more parking lot landscaping than that is currently mandated under the code. VC/Harmony stated that, at the legal session in Monterey, he got the impression that there was some legal binding which prohibits Commissioners to meet with developers or even a situation of talking with one another. PD/DeStefano explained that it was a conflict between just meeting normally with the developers and where it falls into the Brown Act trap of meeting with individual Commissioners coming to a decision. DA/Curley cautioned the Commission to understand that when reviewing a project proposal, to always keep in mind that the information received is only a third of the story. As a basic rule, if you are uncomfortable with some situation of the developer, either don't do it or make the Commission aware of it. C/MacBride stated that it would be very helpful to have a consistent policy whereby either all Commissions react and report it in such ways as our requisite, or we do not react and presentations have to be formal,, ADJOURNMENT: Motion was made by C/MacBride, seconded by C/Grothe and CAR)2IED UNANIMOUSLY to adjourn the meeting at 11:15 p.m. David Schey Chairman Attest-. James DeStefano Secretary/Planning Director Chair/Schey stated that an action, taken by the Commission, routinely comes back in the form of a resolution. In this case, the action was an inaction, and is so indicated in the resolution. CITY OF DIAMOND BAR MINUTES OF THE PLANNING COMMISSION APRIL 8, 1991 CALL TO ORDER: Vice Chairman Harmony called the meeting to order at 6:35 p.m. in the Walnut Valley School District Board Meeting Room, 880 South Lemon Street, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: Vice Chairman Harmony. ROLL CALL: Commissioner Grothe, Commissioner MacBride, Commissioner Lin, and Vice Chairman Harmony. Chairman Schey arrived at 6:38 p.m. Also present were Planning Director James DeStefano, City Planner Emeritus Irwin Kaplan, Associate Planner Robert Searcy, City Engineer Sid Mousavi, and Contract Secretary Liz Myers. MINUTES: Motion was made by VC/Harmony, seconded by C/Grothe and CARRIED UNANIMOUSLY that the Minutes of March March 11, 1991 11, 1991 be held over until the next meeting. C/MacBride requested the Minutes of March 25, 1991 be amended to delete the second to the last paragraph on page 13. Motion was made by C/Grothe, seconded by VC/Harmony March 25, 1991 and CARRIED UNANIMOUSLY to approve the Minutes of March 25, 1991 as amended. OLD BUSINESS: Planning Director James DeStefano explained that the Resolution of Denial regarding a request for an CUP 1634- (1) extension of time for the Evangelical Free Church responds to the action taken by the Commission during the meeting of March 11, 1991. Staff recommended the Commission approve the resolution which denies the extension of time. He informed the Commission that the applicant has filed for an appeal. The issue is scheduled for a City Council meeting in May. VC/Harmony indicated that, as a point of order, placing the issue on the agenda in the form of a resolution constitutes a reconsideration of the decision made. Chair/Schey stated that an action, taken by the Commission, routinely comes back in the form of a resolution. In this case, the action was an inaction, and is so indicated in the resolution. April 8, 1991 Page 2 PD/DeStefano explained that the resolution was crafted to neither approve nor deny the project. The City Attorney felt it appropriate to record the Commission's action in a resolution. Chair/Schey contended that, given the City Attorney's advice, the resolution is an appropriate vehicle to record the Commission's activities. Motion was made by C/Grothe, seconded by C/MacBride and CARRIED to approve the Resolution of Denial. AYES: COMMISSIONERS: Grothe, MacBride, Lin, and Chair/Schey. NOES: COMMISSIONERS: VC/Harmony. ABSTAIN: COMMISSIONERS: None. Development PD/DeStefano reported that the Resolution of Denial Agreement 91-2 regarding a request for a Development Agreement to construct a self-service gasoline station, automated car wash, automotive detail facility, offices and a restaurant, was prepared outlining the findings of fact from the meeting of March 25, 1991. The applicant is requesting time to speak prior to.the Commission taking action on this matter in order to discuss the results of a recent meeting with City staffs Chair/Schey stated that it would not be acceptable to allow the applicant to make further comments without also receiving input from the entities that objected to the project„ VC/Harmony asserted that a decision was made during the Public Hearing process. That decision should remain without further input. C/Grothe agreed. ' The resolution is a ministerial act of the decision made at the public hearing. However, he would not object if the applicant would like to present an update on the progress of the project, after the final vote. Chair/Schey noted the consensus of the Commission to act on the Resolution, and then allow the applicant to give an update on the project. C/MacBride requested the Resolution be amended on page 4, to read as "complement". Motion was made by C/MacBride, seconded by VC/Harmony and CARRIED UNANIMOUSLY to approve the Resolution of Denial as amended. Chair/Schey permitted the applicant to address the Commission. April 8® 1991 ]Page 3 Mr. Gary Clapp and Mr. Piero of Toran development, the proponents of the project, stated that a new redesign of the project has been made incorporating the input from the Commission and staff. It had been their hope to present the changes to the Commission in hopes of a reconsideration. Mr. Clapp illustrated, to the Commission, some of the various changes made. PD/DeStefano, upon conclusion of Mr. Clapps' remarks, informed the applicant of the available options to either move forward with the project to the City Council, or withdraw the current project, immediately reapply and submit the new project to the Planning Commission. PUBLIC HEARING: Assoc. Planner Robert Searcy reported that staff has not had sufficient time to review the latest CUP 90-0127 information submitted by the applicant late last week. Staff recommended that the Public Hearing be continued to the meeting of April 22, 1991, with the applicant's acquiescence. City Engineer Sid Mousavi specified that the hydrology report has been submitted and reviewed by staff. The report on the wall system and sound system has not been reviewed. The Public Hearing was declared open. Mr. Simonian, general partner of the mobile home park, stated the acoustic study was submitted to staff, as well as the conditions of the agreement made with the homeowner's association. He would like to conclude this issue as soon as possible. Chair/S6hey inquired if staff has received all necessary information responding to all of the Commission's concerns. AP/Searcy confirmed that it has been received. He stated that staff would be able to give a report, with conditions, and a recommendation, for the meeting of April 22, 1991. Mr. Simonian gave his concurrence to continue the matter to the next meeting. Motion was made by VC/Harmony, seconded by C/MacBride and CARRIED UNANIMOUSLY to continue the matter to the meeting of April 22, 1991, with the applicants concurrence. April S, 1991 NEW BUSINESS: Review of Draft Development Code Chapters 1.1, 1.11, & 1.4 Page 4 PD/DeStefano stated that three sections of the Draft Development Code are scheduled for review. They are: 1. Chapter 1.1 - Administration. 2. Chapter 1.11 - Definitions. 3. Chapter 1.4 - Residential Districts. Dan Dunham, principal with the Planning Network, began the review of the Administration section. Many issues that occur in the administration section deal with: 1. Policy Questions - These issues necessitate the Commission's input. 2. Mandatory Sections - These issues deal with authority and state law. Chapter lois Purpose and Intent - There are 5 reasons for this zoning code: a. To implement the General Plan. b. To assure orderly development. C. To attempt to control, mitigate, or prevent hazards. d� To protect the natural features within the community. e. To gain the advantages of orderly planning. The authority for the zoning code comes from California State Planning Law, and the Subdivision Map Act of the State of California. Applicability and Enforcement - There is a provision requiring all other agencies (federal,state, county, and special districts) concur and follow the guidelines set forth in this document. It also states that the City will follow it's own rules. Discussion of the Diamond Bar General Plan - The zoning code is an implementing device of the General Plan. State law requires that the zoning code be consistent with the general plan. Development Districts - There are three general types of districts that are being created in the community' a. The residential districts. b. The commercial/business districts. c The special districts. Planning/or Agency - The City Council, the Planning Commission, the Development Review Board, a Project Review Commission, and the Planning Director are included in the components of the planning agency. April 8, 1991 Page 5 The Planning Director - The Planning Director's responsibilities are: implementing the California Environmental Quality Act (CEQA); act as the secretary to the Planning Commission; and coordinate all Planning functions within the City departments, and with other agencies that might require coordination. His capacity is a technical and administrative role within the Planning authority, leaving the Planning Commission with a larger policy role. The Planning Director's functions may be carried out by an authorized subordinate employee. The Design Review C/MacBride instructed staff that he prefers the "Statement of Intent", from the previous draft code, be placed back into the Design Review section. The Filing of Abolications/The Public Hearing and Notification Procedures - State standards have been followed such as the ten (10) calendar days for noticing periods; and the three hundred foot (300) notification radius around the project. VC/Harmony stated that there should be some emphasizes on broadening the notification radius to more than three hundred feet. C/MacBride indicated that he has no objections to the 10 day notice. However, there are examples when the 300 foot application is completely inadequate due to the nature of the location. There should be a capacity to permit staff to extend the radius when there is knowledge that very few property owners would be reached following the minimum standards. PD/DeStefano cautioned that staff could be criticized for being selective in the manner in which notification is issued. VC/Harmony suggested that the standard be raised to a radius of 400 to 500 feet for notification. The Commission concurred. Chair/Schey requested that a caveat be included indicating that where a notice radius overlaps a property owners association, the property owners or homeowners association be noticed as an entity. It would have to be an entity that could be reasonably identified. April 8, 1991 Page 6 Mr. Dunham, and PD/DeStefano, stated there are other options for posting requirements for notification. One community placed a notice of the action on every property within the 300 foot radius. Other communities require that a large painted sign be placed stating the action, the owners, the representatives, and the date of the public hearing. Chair/Schey inquired if the signs are placed for notice on all projects, or just developments proposed on vacant land. PD/DeStefano explained that where such a device is used it is commonly placed on projects that require a discretionary action. C/MacBride stated that the use of the sign sounded lice an excellent idea. C/Grothe noted that placing signs, as an example, for every CUP received, from tenants within a little retail center does not seem appropriate. Chair /Schey stated that the Commissions' inclination is to place signs only where there is new construction on vacant property. The Commission concurred. Approval to Extend With the Land - The decisions made regarding zoning issues run with the land and are not just for a particular individual. Lapse of Approval and Extension of Time PD/DeStefano suggested the Commission consider the length of time appropriate for particular projects. The Planning Commission has the ability to determine the appropriate life span of a project permit, as well as restrict the amount of times the permit may be extended, and for what time period. Chair/Schey inquired if the three year timeline is suggested in the draft code, a state requirement. A one year life for CUPs and other development permits seems acceptable. PD/DeStefano stated that a one year time limit is common, but developers are now having a difficult time meeting that timeline. He explained that substantial compliance, according to the city attorney, does not just refer to pulling permits, but includes construction above the ground. Specific time frames for subdivisions are set by State law. April 8, 1991 Page 7 VC/Harmony stated that there is a timeliness that a public agency would want to have to ensure expeditious handling of a project. He suggested limiting the timeline to two years. The Commission concurred. C/Grothe suggested that any extensions allowed should be limited as well. Chair/Schey stated that it should be limited to a single one year extension, with the caveat unless overridden by terms of a development agreement, or overridden by community concern. Appeals - Any decision of the Planning Director can be appealed to the Planning Commission. Any decision of the Planning Commission can be appealed to the City Council. The reason for the appeal must be stated up front. To overturn the denial of the Planning Commission, there needs to be a straight majority of the City Council. Chapter 1.11: Mr. Dunham explained that the definition section is important because it provides the bases for understanding, and interpretation for terms found throughout the code. It is best to work out the definition in context of the various development sections. Chair/Schey suggested that the term "effective persons", found in the Appeal section, be defined within the Definition section. PD/DeStefano explained that the Definition section allows � the creation of the Commission's own interpretation, understanding, and philosophy behind a particular term. Chapter 1.4: Mr. Dunham stated that the residential areas of the community have been divided into four districts to reflect the geographical qualities or features of Diamond Baro 1. Rural Residential - intended for low density, large lot, single family, detached dwelling units. 2. Single Family Residential - intended for common size suburban type lots. 3. Multiple Family District - intended for single family detached, multi -family detached residential dwelling units at a density of about 9 dwelling units to the acre. April 80 1991 gaga 8 4. Multiple Family Attached District - intended for a density of 11 dwelling units per acre. PD/DeStefano pointed out that the Commission has a wide variety of choices well beyond what is stated in the code. Chair/Schey called a recess at 8:35 p.m. The meeting was called to order at 8:52 p.m. Mr. Dunham pointed out that the 11 units per acre assessment in the attached multi -family district may effectively prohibit additional apartments in the community. C/Grothe asserted that 5 units per acre, in the single family district, is generous, and 11 units per acre, in the multi -family district, is stringent. Chair/Schey summarized that the policy question before the Commission is determining how much density should be allowed, and if more apartments should be allowed within the community. C/Grothe, after Commission discussion concerning lot sizes in conjunction with the number of dwelling units per acre, suggested that 4 units per acre in the single family residential district is more appropriate. The Commission concurred. CPE/Kaplan pointed out that this is more a General Plan issue than a Development Code issue. The policy question for the Commission is to determine if this assessment is appropriate for the community. It can later be considered and reanalyzed five oi- ten years down the line. Chair/Schey indicated that it is not appropriate to forbid apartments through a density limitation. CPE/Kaplan suggested that the discussion would be more appropriate in terms of housing policy through the General Plano Permitted Uses Within Residential Districts: Chair/Schey inquired if the minor development permit refers to single family attached, duplex, triplex, and fourplex, regardless of the amount of units going in. Mr. Dunham confirmed that it would be as it is written. This would be another policy question to consider. April 8® 3991 Page 9 CP/Kaplan explained that a major development design review and a minor development permit, basically permits uses with certain restrictive criteria. When a CUP is stated, the Commission reserves the right to make a judgment if the use can be made compatible with the character of the surrounding area, or not. He suggested the Commission go through the list and determine if a use should be allowed in the area with restrictions, or if it needs to be reviewed closely before deciding if it should be permitted. Chair/Schey inquired why a "Bed and Breakfast Inn" is considered a residential use as opposed to hotel use. CP/Kaplan stated that the theory assumes that the "Bed and Breakfast Inn" is a house that has been converted, yet keeps the character of the house, and within the character of the neighborhood. The Commission may choose not to accept that theory. Chair/Schey stated his inclination to keep the bed and breakfast aspect categorized as a commercial use. CP/Kaplan noted that there may be certain streets in the community where a conversion to a bed and breakfast would be acceptable. C/Grothe stated that the issue should requires a CUP to allow review by the Commission. The Commission concurred. The Public and Quasi -Public Uses: o Child Care o Post Office Branch o Churches o Clubs, lodges, Fraternity, and Sorority o Educational Institutions Chair/Schey indicated that a post office should not be in a residential area. VC/Harmony inquired if there was a means for the City to regulate the acceptibility of a fraternity renting a house in residential neighborhoods. CP/Kaplan stated that it can only be restricted if itis out of conformance with the neighborhood. C/Grothe indicated that a police station should not be in a residential area. April 8, 1991 Page 10 Chair/Schey stated that a residential zone is not appropriate for educational institutions. They are primarily located on streets where there is property. This indicates that residential may not be the appropriate zone for that site. He further indicated, as with churches, if the street is wide enough to handle heavy traffic, then maybe it shouldn't be a residential zone any longer. C/Grothe stated that it may be appropriate to require a CUP for churches. Chair/Schey indicated that all public and quasi - public uses should be taken out of the residential zoning except for the parks, utility sub -stations, the pumping plants, the recreational facilities, and the equestrian centers. VC/Harmony questioned what the outcome of churches would be, since they are all R-1 zoning. Chair/Schey responded that there may no longer be any residential zones when the zoning ordinance is made to conform to the General Plan. They may be placed in a commercial zone. VC/Harmony stated that he is not comfortable with rezoning churches to commercial. He concurred that something should be done with the churches as far as zoning, but not just create them with commercial zones.. C/Grothe stated that churches do not belong in all residential areas and therefore, should not be a R- 1 zone. He concurred that items 1 though 7 should not be included in the residential districts. I CP/Kaplan requested deferring discussion to allow staff time to develop a new proposal addressing the issues discussed. VC/Harmony questioned why fire stations would not be allowed in residential areas. There are situations where a residential area is the only strategic area to locate a station. Chair/Schey noted the Commission's concern about the inclusion of items 1 through 7 in the residential district. The Commission directed staff to come back with some suggestions. VC/Harmony questioned the outcome of RV storage yards in residential districts within the code. April S, 1991 Page 11 Mr. Dunham explained that the code proposes that in a multi -family area, there can be one storage area with the development, with a CUP. He stated that it becomes a policy question if the Commission wants to permit storage facilities in single family residential areas. Home occupations: Mr. Dunham stated that a number of communities have requirements for a home occupation permit, in their zoning ordinances, for the purpose of assuring the number of employees, restrictions of parking and storage of materials, etc. PD/DeStefano explained that most cities have a set of criteria for the home occupation permit, and only have inspections on a complaint basis. CP/Kaplan stated that the purpose of the permit is to regulate nuisances, provide a revenue source for the City, and regulate health and safety issues. VC/Harmony stated that all home occupations should not be subjected to permit enforcement. He suggested that home occupation permits may be better enforced through safety codes. C/Grothe stated there should be a permit process in the code to assure that there is a realistic way to regulate home occupations. If it does not meet with the specifications of the criteria, then they are forced to either stop or to comply to the rules. The Commission concurred. Accessory Uses: I The Commission decided to continue the discussion to the next meeting. ANNOUNCEMENTS. PD/DeStefano inquired if the Commission would like to continue the process of discussing the Staff development code after the public hearings. Chair/Schey stated that the Commission prefers to continue with the format set tonight. The meeting of April 22, 1991 will begin at 6:30 p.m. April 8® 1991 Page 12 ADJOURNMENT: Motion was made by C/Grothe, seconded by VC/Harmony and CARRIED UNANIMOUSLY to adjourn the meeting at 10:05 p.m. David Schey Chairman Attest: James DeStefano Secretary/Planning Commission CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION FEBRUARY 14, 1991 CALL TO ORDER: Chairman Ortiz called the meeting to order at 6:06 p.m. at the Diamond Bar Library, 1061 South Grand Avenue, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: Chairman Ortiz. ROLL CALL: Commissioner Chavers, Vice Chairman Gravdahl, and Chairman Ortiz. Commissioner Beke arrived late at 6:15 p.m. Commissioner Moesser was absent. Also present was City Engineer Sid Mousavi, Administrative Analyst Tseday Aberra, Administrative Analyst Kellee Fritzal, Sergeant Mike Rawlings and Contract Secretary Liz Myers. APPROVAL OF Chair/Ortiz requested the Minutes of January 10, MINUTES: 1991 be amended on page 1, last paragraph, to indicate Sergeant Rawlings as opposed to Sergeant Long. VC/Gravdahl requested the Minutes of January 10, 1991 be amended on page 1, under Roll Call, to read "present". Motion was made by VC/Gravdahl, seconded by Commissioner Chavers and CARRIED UNANIMOUSLY to approve the Minutes of January 10, 1991 as amended. COMMISSION Chair/Ortiz indicated, after reading the staff REORGANIZATION: report, he would remain Chairperson through June 1991, and that the Commission needs to elect a Vice Chairperson. Commissioner Chavers nominated Commissioner Gravdahl as Vice Chairperson, and Commissioner Beke seconded the nomination. The Commissioners unanimously elected VC/Gravdahl to be the Vice Chairperson for the Traffic and Transportation Commission, commencing presently through June, 1991. COMMISSION C/Beke complimented Sid Mousavi, City Engineer, on COMMENTS: turning out a timely and organized agenda packet. C/Beke stated he would like the record to reflect that the parking at St. Dennis, for special occasions, took place on a 13' wide bicycle lane. There is plenty of room within that parking area for a car to open a door and not effect the traveling public. 1 February 14, 1991 Page 2 Chair/Ortiz recalled that the biggest problem was vehicles parked behind other vehicles that were pulling out too closely to persons getting into their vehicles. Chair/Ortiz recalled that C/Beke had suggested covering the "no parking signs", should they receive a permit to park out there. C/Beke stated that normally bagging would be the proper procedure for the purpose of assuring the public they are obeying the laws. CE/Mousavi explained that the person making the request would have to be charged to pay for the costs associated with the work. There was no fee involved with the previous request, but future projects will have to pay a fee. C/Chavers requested a presentation from the consultant updating the Commission as to the progress of the circulation element. He requested staff to check into it. VC/Gravdahl thanked CE/Mousavi on the orderly and complete agenda submitted to the Commission. Chair/Ortiz noted the outstanding work delivered by CE/Mousavi. He stated that Sgt. Rawlings was likewise impressed. Chair/Ortiz stated there has been concern from citizens in regards to the corner of Cold Springs and Barbie Lane. There have been a couple of vehicle accidents, in the last several months, in that area, as well as pedestrians being hit by vehicles. He suggested stripping Cold Springs approaching Barbie Lane to remind the cars it is a divided street that necessitates more of a square turn as opposed to a cutting one. CE/Mousavi stated staff will review the situation and return with information for the next meeting. Chair/Ortiz stated he received an inquiry as to why the City has not put in a double left hand turn westbound on Grand Ave. to Diamond Bar Blvd. southbound. Presently there is a single left hand turn. CE/Mousavi explained City Council authorized staff to put up stop signs and eliminate parking on both sides, with the intentions of putting additional 2 February 14, 1991 Page 3 lanes. After the completion of the design, then construction involving the double left hand turn will commence. He explained that there is an entrance into the shopping center, eastbound Grand Ave. at Diamond Bar Blvd., that creates a problem with the existing driveway. It needs to be modified and widened in order to accommodate the easy right turn into the shopping center with the additional lane on that segment of the street. VC/Gravdahl believed the project had already been approved by the City Council, in November, authorizing the stripping proceed as soon as possible, even before eliminating parking CE/Mousavi stated that additional lanes cannot be put in without eliminating the parking. The City Council, upon the Commission's recommendation, concurred to eliminate parking on Grand Ave, in the December meeting. Once no parking is installed, then additional lanes can be put in. The project should be completed within 90 days. PUBLIC COMMENTS: Louise Layva, residing at 23862 Country View Drive, stated the "no left turn" sign between 6:00 a.m. and 8:00 a.m. has been installed, but the sign is being ignored. She also stated she was informed by City Hall that the requested sound wall on Grand Ave. would be on the agenda for tonight. C/Chavers inquired if the Traffic and Transportation Commission is responsible for the mitigation measures created by traffic noise. CE/Mousavi stated the sound wall issue is costly, and wondered if the neighborhood is willing to open an assessment district to pay for it. Louise Layva responded that at the time of purchasing the homes, they were not informed that Grand Ave would go through. CE/Mousavi pointed out that it has been on the County General Plan for years. C/Beke suggested staff to investigate the matter and refer it to the proper channels. Sgt. Rawlings commented that to effectively enforce no left turns onto Rolling Knoll and Country View, it would require half of the on duty traffic officers from Diamond Bar to be there at that time. 3 February 14, 1991 Page 4 It is difficult to motivate them when there are so VC/Gravdahl inquired if it would be similar to the Holiday Shuttle route. AA/ Fritzal responded the route would be more extensive then the Holiday Shuttle route, to include 2 buses. The intent is to utilize the service more as a car pool in the early hours, marking the amount of people consistently using the service, and then as more of a community circulator later in the day. VC/Gravdahl inquired how staff plans on marketing the idea. AA/Fritzal stated part of the contract includes marketing. The City will also be marketing the idea. The Chamber of Commerce will be involved in advertising the service to the businesses. C/Chavers inquired if there is a provision in the policy plan to allow a graceful way of ending the contract if the service is not working. AA/Fritzal replied that the City will do so. Incentives will be established that will pay for the contract to encourage ridership. C/Beke informed the Commission that he is clearly involved in the services to be provided. He disqualified himself from participating due to a conflict of interest. C/Chavers recommended a provision be included in the RFP which reserves the right to discontinue the 4 many hazard violations occurring elsewhere. CE/Mousavi explained the matter is on the Council's agenda this Tuesday. A traffic signal will be put in shortly because the poles are already obtained. However, the signal at Rolling Knoll will take about a year because the poles need to be ordered. DISCUSSION: Kellee Fritzal, Administrative Analyst, reported that the City had contracted a paratransit service Dial -A -Ride/ with the County of Los Angeles. Staff has reviewed Shuttle several options available to the City, and Transportation recommended combining transportation services Services (community circulator and paratransit service) and create a route deviation. The prepared RFP will include a preplanning policy formation and the operation of the service. VC/Gravdahl inquired if it would be similar to the Holiday Shuttle route. AA/ Fritzal responded the route would be more extensive then the Holiday Shuttle route, to include 2 buses. The intent is to utilize the service more as a car pool in the early hours, marking the amount of people consistently using the service, and then as more of a community circulator later in the day. VC/Gravdahl inquired how staff plans on marketing the idea. AA/Fritzal stated part of the contract includes marketing. The City will also be marketing the idea. The Chamber of Commerce will be involved in advertising the service to the businesses. C/Chavers inquired if there is a provision in the policy plan to allow a graceful way of ending the contract if the service is not working. AA/Fritzal replied that the City will do so. Incentives will be established that will pay for the contract to encourage ridership. C/Beke informed the Commission that he is clearly involved in the services to be provided. He disqualified himself from participating due to a conflict of interest. C/Chavers recommended a provision be included in the RFP which reserves the right to discontinue the 4 February 14, 1991 Page 5 RFP at our convenience, at anytime. He recommended staff begin the process and create the RFP immediately, and if staff finds later that there is additional facts that should be inserted into the process, subvert the process at that time. VC/Gravdahl inquired how the current service is being paid for. AA/Fritzal explained that the City is paying on a percentage rate correlating to the percentage of Diamond Bar resident users. VC/Gravdahl noted that basically the $33,000 is a budgeted amount and if the ridership increased, it could increase. CE/Mousavi explained that the project is in a preplanning stage and it will come back before the Commission for policy matter. AA/Fritzal informed the Commission that the Seniors were very supportive with having a transportation system. Motion was made by C/Chavers, seconded by VC/Gravdahl and CARRIED to adopt the staff's recommendation with the understanding that the information received from the County will be inserted in the process. AYES: COMMISSIONERS: Chavers, VC/Gravdahl, and C/Ortiz. NOES: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: Beke Stop Control: Tsedav Aberra, Administrative Analyst, reported the Peaceful Hills City r6ceived a request from Mrs. Perkins, a and Pathfinder resident, to install a stop sign at the intersection of Pathfinder Road and Peaceful Hills. Based upon the findings, staff recommended that the Traffic and Transportation Commission deny the request for a stop control on Pathfinder Road and Peaceful Hills. Staff further recommended the Traffic and Transportation Commission authorize installation of a speed limit sign on Pathfinder Road (between Peaceful Hills and Brea Canyon Road) in an attempt to slow down speeding vehicles. Sgt. Rawlings concurred the area does not seem to be a troublesome spot. C/Chavers noted the volume data could be as old as three (3) years old. He is concerned with the fact k, February 14, 1991 Page 6 there is a park on the corner of a very broad, potentially busy street. Eventually there will be a need for some sort of traffic control device but for the moment, it appears to be adequate. He recommended corresponding with Mrs. Perkins and informing her the City will continue to keep an eye on the specified area. C/Beke concurred that the traffic data used by staff goes back to the year 1988. He recalled that Pathfinder Road to Nogales was open in 1989, and Brea Canyon road was closed in 1988 for construction purposes. VC/Gravdahl inquired if staff feels that speed control signs at this point would be enough to help the situation. CE/Mousavi stated the additional signs might help to remind people to slow down. He stated there is documentation on the survey of the speed, dated 1990. Motion was made by C/Chavers, seconded by VC/Gravdahl and CARRIED UNANIMOUSLY to adopt the staff's recommendation. Deer Crossing AA/Tseday Aberra reported the City of Diamond Bar Sign has been requested by the Department of Fish and Game Public Works Group of the County of San Bernardino to install a "DEER CROSSING" sign on Chino Hills Parkway. Staff recommended the Traffic and Transportation Commission approve the installation of a "DEER CROSSING" sign. C/Chavers noted that when a left or a right is made on Chino Ave, thelsign is not seen unless traveling on Chino Hills Parkway. CE/Mousavi explained the County of San Bernardino installed their signs and are planning to give us the extras upon approval from the Commission. Motion was made by C/Beke, seconded by C/Chavers and CARRIED UNANIMOUSLY to approve staff's recommendation. TI 128 CE/Mousavi reported the City has received a request Stop controls for stop controls at the intersection of Brookwood Brookwood Drive/ Drive and Summitridge Drive. Based upon the Summit Ridge findings, the staff recommended the Traffic and Transportation Commission deny the request. 6 February 14, 1991 Page 7 VC/Gravdahl recalled that the area had a greater than average flow traffic because there are only two (2) streets that feed into the tracts down below. C/Chavers stated it is carrying the traffic for the entire area. There is only three (3) points of access for all of the subdivisions in the Hills. He received verification from CE/Mousavi that a warrant analysis has been done. Motion was made by C/Beke, seconded by C/Chavers and CARRIED to accept staff's recommendation. AYES: COMMISSIONERS: Beke, Chavers, and C/Ortiz. NOES: COMMISSIONERS: VC/Gravdahl. ABSTAIN: COMMISSIONERS: None. TI 136 CE/Mousavi reported the City has received a request Castle Rock/ for a stop controls at the two (2) subject Sunbright Drive intersections. Based upon the findings, staff at Fountain recommended the Traffic and Transportation Springs Commission deny the request for additional stop controls at these two (2) intersections. Sgt. Rawlings indicated that the nature of citations given in the area were for speeding. C/Chavers asserted that Fountain Springs is a local street, and because of it's in points it tends to serve as a local collector. He concurred with staff's recommendation, except for the definition elements. CE/Mousavi stated all this was taken into account. 7 Motion was made by C/Chavers, seconded by VC/Gravdahl and CARRIED UNANIMOUSLY to accept staff'sirecommendation. Traffic Signal CE/Mousavi reported the request is for an Study at Shadow installation of a signal at Shadow Canyon Drive at Canyon Drive at Diamond Bar Blvd. Staff reviewed the request and Diamond Bar Blvd. it appears at the peak hours it is difficult to make a left turn. Staff recommended the instal- lation of a signal would be warranted at this intersection. Staff will be conducting a City-wide signal warrant study and, upon concurrence from the Commission, will develop a priority list. C/Beke inquired if the large amount of construction vehicles were taken into account for the warrant study. CE/Mousavi stated all this was taken into account. 7 February 14, 1991 Page 8 VC/Gravdahl asked if some of the costs of the signals can be tacked on to the subdivisions currently being developed. CE/Mousavi responded that an impact fee study is being conducted, and upon completion, the City may be able to collect impact fees for the future. C/Chavers stated there will be three (3) traffic signals in succession, and asserted the present equipment will have to be modified in order to interconnect the signals. C/Beke informed staff that the County has a new radio control that ties into a nuclear clock in Denver. Once a day the signals resets themselves to the correct time eliminating the need for a telephone or hard wire interconnect. Motion was made by C/Chavers, seconded by C/Beke and CARRIED UNANIMOUSLY to accept staff's recommendation with the addition to consider into the design to interconnect the signals at Cold Springs, Sugar Pines, and the proposed signal through whatever means the City Engineer determines appropriate. Traffic Signal CE/Mousavi reported that staff reviewed the request Study at Tin for the installation of a traffic signal at Tin Drive/Diamond Drive at Diamond Bar Blvd., and conducted a warrant Bar Blvd. study for the intersection. Based on the findings, staff recommended the Traffic and Transportation Commission receive and file this report until such time as the traffic counts are assembled and warrant study is complete. This matter will be brought back to the Commission for consideration at that time. Motion was made by C/Chavers, seconded by C/Beke and CARRIED UNANIMOUSLY to accept staff's recommendation. Street Parking CE/Mousavi reported that the request is to limit on 30' wide motor home and truck parking on 30' wide curb to streets. curb streets. Staff recommended the Commission Lark Spring receive and file this report since there is no Terrace longer a problem on this street. If the Commission requests, the staff can further investigate the situation as a City-wide study. Motion was made by C/Chavers, seconded by C/Beke and CARRIED UNANIMOUSLY to accept staff's recommendation. 8 February 14, 1991 Page 9 Stop Controls CE/Mousavi reported that a request has been Longview Drive received for stop controls at Longview Drive at Stardust Drive, Brookwood Drive, and Thunder Trail. All three (3) intersections are located northerly of the intersection of Grand Ave. and Longview. Since neither high traffic volumes. restricted view, or accident records indicate a need for stop controls on Longview Drive, it is recommended that the Commission deny the request for additional stop controls at these three (30 intersections. Staff will continue to monitor Longview Drive at Brookwood Drive since it almost met the warrants. C/Chavers notes the street is serving as a collector and it was not intended to do so. The problem will continually be brought up to the Commission. There may be a need to have City-wide evaluation on how traffic will be controlled through the area. CE/Mousavi clarified if the suggestion is to have some degree of projection of the number of cars that will be developed in the section, and based on the projection recommend that at a certain date the stop controls will be installed. C/Chavers confirmed the summarization. Motion was made by C/Chavers, seconded by C/Beke and CARRIED UNANIMOUSLY to approve staff's report with the additional guidance that staff take a brief look at the overall area circulation to come up with some projection of traffic that reflect an entire area, and the amount of traffic projected on these streets so that we have an idea of what is faced in the future. I CIP CE/Mousavi reported staff has categorized the list from the Commission and developed a priority listing of all the capital projects for the City. Staff recommended the priority listing be provided to the City Council for consideration in the adoption of the 5 year Capital Improvement Program. Motion was made by C/Chavers, seconded by VC/Gravdahl and CARRIED UNANIMOUSLY to accept staff's recommendation. INFORMATION: CE/Mousavi reported concerns were expressed about the removal of the building's asbestos materials Old Post office and a suggestion was made to make the owner aware of the need to "board up" the vacant building. The City's Code Enforcement staff and the Los Angeles 9 February 14, 1991 Page 10 Charlie Majus, residing at 22904 Rio Lobos, recommended a stop sign on Fountain Springs at Sunbright for the traffic going in the direction away from Brea Canyon Road. He illustrated his example on the chalkboard. Chair/Ortiz requested staff to investigate the traffic survey with the possibility of adding one stop sign. Charlie Majus stated if a traffic study is done, it would indicate Silver Hawk has a bigger traffic problem than Kiowa Crest. C/Chavers explained the study determining the need for the traffic light at Kiowa Crest was done by the County. The City is unable to go back and change that because it would create a serious liability situation. The issue before the Commission is the appropriateness of an additional signal. Charlie Majus suggested using flashing lights if the City decides to install two (2) traffic signals. C/Beke state that the use of flashing signals are conflicting, and is not done anymore. CE/Mousavi stated the Council has already authorized the signal. The poles should be available soon and the signal will be in by the end of March. 10 County Fire Department notified the owner, Mr. Crowley, that the area must be cleaned and cleared of the hazardous material. The owner appears to be doing so. Status Report CE/Mousavi reported that at the previous meeting Diamond Bar Blvd. there was a discussion on the status of the signal, and Kiowa Crest and the possibility of installing the signal at Signalization another intersection next to this intersection. The reason it did not come before the Commission, or the Council was because it was assigned to the County and approved by the County's Board of Supervisors. Rita Cox, residing at 21416 Broken Arrow, complained about the heavy traffic from Mountain Laurel to Pathfinder. She stated the signal would be better served at Silver Hawk. Charlie Majus, residing at 22904 Rio Lobos, recommended a stop sign on Fountain Springs at Sunbright for the traffic going in the direction away from Brea Canyon Road. He illustrated his example on the chalkboard. Chair/Ortiz requested staff to investigate the traffic survey with the possibility of adding one stop sign. Charlie Majus stated if a traffic study is done, it would indicate Silver Hawk has a bigger traffic problem than Kiowa Crest. C/Chavers explained the study determining the need for the traffic light at Kiowa Crest was done by the County. The City is unable to go back and change that because it would create a serious liability situation. The issue before the Commission is the appropriateness of an additional signal. Charlie Majus suggested using flashing lights if the City decides to install two (2) traffic signals. C/Beke state that the use of flashing signals are conflicting, and is not done anymore. CE/Mousavi stated the Council has already authorized the signal. The poles should be available soon and the signal will be in by the end of March. 10 February 14, 1991 Page 11 Motion was made by C/Beke, seconded by C/Chavers and CARRIED UNANIMOUSLY to proceed with the signal at Kiowa Crest and then do a signal warrant study at Silver Hawk and Diamond Bar approximately 30 days after the signal at Kiowa Crest is put into operation. Sgt. Rawlings is directed to monitor any accidents that occur at Silver hawk and Diamond Bar Blvd. AYES: COMMISSIONERS: C h a v e r s B e k e, VC/Gravdahl, and C/Ortiz NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: None LATE BUSINESS: Louise Layva inquired if anything will be done in regards to the traffic congestion on Pathfinder by the Diamond Bar High School (DBHS). C/Chavers asserted at what point does the City have an obligation to the parents to make it easier for them to do something that is of their choice. VC/Gravdahl inquired how the rideshare program at Golden Springs worked out. C/Chavers replied that according to members of the PISA, and teachers, it is going quite well. It has been successful in keeping parents from driving on to school property. VC/Gravdahl inquired if a rideshare would work at the High School. Louise Layva inquired if the shuttle van suggested earlier could be utilized. C/Chavers stated the idea was discussed with LACTC to make the route coincidental for student use. The comment made suggested that it would not be feasible because the van would be vandalized by the students. Rita Cox complained that the school bus, riding from Chaparral, to Pathfinder, to Fern Hallow, allows three (3) kids to a seat, as well as allowing them to sit on the floor. Sgt. Rawlings stated a study would have to be done, and the highway patrol contacted to see what steps should be taken, if there is a violation. Charlie Majus illustrated Diamond Bar Blvd., Tin, and Gold Rush on the chalkboard. He stated the speed posted is an unreasonable speed to expect 11 February 14, 1991 ADJOURNMENT: Attest: Page 12 given the situation. He recommended moving the 40 mph sign before the crest of the hill to aid in the psychological factor of the driver. He questioned if the prevailing speed is a determining factor in setting speed limits. CE/Mousavi stated that speed limits are based on certain studies, and is approved by the Council by ordinance. To change a speed limit, a new study must be done. The prevailing speed, as mentioned by Mr. Majus, is considered but safety and other factors are also reviewed. C/Chavers suggested using regulatory reduce speed ahead signs. Chair/Ortiz stated the City Engineer will investigate the situation. Sgt. Rawlings stated there was discussion with the previous City Engineer in regards to additional speed signs going eastbound on Grand Ave. It was advised that some would be installed. There was only one 45 mph sign installed, eastbound, just after Diamond Bar Blvd., and it is partially obscured by a tree. Additional signage is still requested because everyone stopped declares, correctly, that the speed sign wasn't seen. CE/Mousavi stated the situation will be reviewed. CE/Mousavi stated there was a meeting with RTD in regards to looking into the possibility of putting in bus stop signs on Golden Springs and Gateway Drive. Staff will keep the Commission informed as more information is received. r CE/Mousavi stated the final draft report of Tonner Canyon and Soquel Canyon was recently published. Staff will keep the Commission informed. The meeting was adjourned at 8:22 p.m. until the next meeting of March 14, 1991. T mas Ortiz Chairman Secretary/City Engineer Sid Mousavi 12 City Engineer Sid Mousavi stated there is adequate funding for resurfacing streets. It is not foreseen as an immediate problem for the City. C/Chavers requested staff to include the Commission in the involvement of determining how funds are established in the budgeting process. DISCUSSION: Center line CE/Mousavi reported that staff investigated the striping on request for striping of Barbi Lane at Cold Springs. Barbi Lane Staff requested authorization from the Commission to stripe a center line on Barbi Lane for a distance of 80 feet from Cold Spring Lane to improve the delineation circulation within the area. Motion was made by C/Chavers, seconded by C/Beke and CARRIED UNANIMOUSLY to accept staff's recommendation. On Street Parking Engineering Administrator Deborah Murray reported Saint Denis that Saint Denis Catholic Church requested on - Catholic Church street parking to accommodate it's members during CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MARCH 14, 1991 CALL TO ORDER: Chairman Ortiz called the meeting to order at 6:00 p.m. at the Diamond Bar Library, 1061 South Grand Avenue, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: Chairman Ortiz. ROLL CALL: Commissioner Chavers, Commissioner Beke, Vice Chairman Gravdahl, and Chairman Ortiz. Also present were City Engineer Sid Mousavi, Administrative Analyst Tseday Aberra, Engineering Administrator Deborah Murray, Sergeant Rawlings, and Contract Secretary Liz Myers. APPROVAL OF Commissioner Beke requested the Minutes of February MINUTES: 14, 1991 be amended on page 1, last paragraph to read as "traveling public.", page 3, first paragraph, to read as "easy right turn", page 9, eighth paragraph, to read as "succession", and page 11, sixth paragraph, to read as "County's Board". Vice Chairman Gravdahl requested the Minutes of February 14, 1991 be amended on page 2, fifth paragraph to correct the spelling to "requested". COMMISSION VC/Gravdahl noted the poor conditions of the COMMENTS: streets in San Clemente and inquired of the possibility that the same circumstance would occur in Diamond Bar. City Engineer Sid Mousavi stated there is adequate funding for resurfacing streets. It is not foreseen as an immediate problem for the City. C/Chavers requested staff to include the Commission in the involvement of determining how funds are established in the budgeting process. DISCUSSION: Center line CE/Mousavi reported that staff investigated the striping on request for striping of Barbi Lane at Cold Springs. Barbi Lane Staff requested authorization from the Commission to stripe a center line on Barbi Lane for a distance of 80 feet from Cold Spring Lane to improve the delineation circulation within the area. Motion was made by C/Chavers, seconded by C/Beke and CARRIED UNANIMOUSLY to accept staff's recommendation. On Street Parking Engineering Administrator Deborah Murray reported Saint Denis that Saint Denis Catholic Church requested on - Catholic Church street parking to accommodate it's members during March 14, 1991 Page 2 Easter. Staff recommended that the Commission approve the request to park on Diamond Bar Blvd. from 6:00 p.m. Saturday, March 30 to 3:00 p.m. Sunday, March 31, 1991 and authorize staff to cover the "No Parking" signs within the vicinity of the church. It is recommended that St. Denis Catholic Church cover the costs associated with the management of traffic flow during the period requested. Sgt. Rawlings stated that there is a legal mechanism to go through to obtain additional law enforcement, other than what is provided by through the present contract. He noted that there may not be a need to require additional law enforcement. There is a possibility that it could be accomplished by the on -duty traffic enforcement deputy in personnel. Chair/Ortiz asked if it was possible to instruct on -duty deputies to maintain a special watch to observe the flow of traffic. Sgt. Rawlings stated the on -duty personnel would be advised that it is occurring and they should make every effort to address the problems that may arise from the additional cars. C/Chavers asserted there should be a more systematic approach to the matter in which the request is considered on a yearly basis, as opposed to having the church make the same request before each holiday. He questioned if the term "within the vicinity" refers to both sides of the streets and for what length. He suggested indicating the limits with cardboard placards. C/Beke inquired whose responsibility it would be to bag the signs. C/Chavers suggested, after CE/Mousavi stated that it would be staff's responsibility, that rather than recurring the costs of bagging the sign each time, it would be better to have temporary small signs to be stored at the church. C/Beke indicated that staff would be the best judge of deciding the parking limits. He concurred that the present deputy personnel should be enough maintain the area. CE/Mousavi stated that staff will contact the church and discuss temporary signs and bagging. He requested, from Sgt. Rawlings, the sample form used to obtain additional law enforcement. March 14, 1991 Page 3 Chair/Ortiz requested the east curb line be maintained with the normal no parking enforcement. Motion was made by C/Chavers, seconded by C/Gravdahl and CARRIED UNANIMOUSLY to accept staff's recommendation. Parking Administrative Analyst Tseday Aberra presented the Restrictions request to restrict parking to one side of the on Montefino street and enforce a 30 mph speed limit on Boulevard Montefino Avenue. Staff recommended the Commission direct staff to further study this matter in order to develop mitigation measures. Chair/Ortiz requested the causes of the accidents reported. AA/Aberra stated that the three (3) accidents in 1989 were due to intoxication, loss of control, and one is undetermined. The accidents in 1990 were due to a loss of control and one was undetermined. C/Chavers wondered if staff would have sufficient time necessary to compile the appropriate data by the next monthly meeting. CE/Mousavi explained that the residents are invited to express their concerns to verify that the complaint is not singular. Also there appears to be areas that seem to have visibility problems. C/Chavers suggested counting the homes that normally access that street, and count cars during the peak a.m. and p.m. hours. He stipulated that there should be the additional data at the time the residents address the Commission. C/Bekelinquired how much on -street parking will be eliminated. CE/Mousavi stated that probably "pockets" of on - street parking will be eliminated because of the visibility problem. Chair/Ortiz requested a vehicle movement video, if possible, to verify the parking issue. Motion was made by VC/Gravdahl, seconded by C/Beke and CARRIED UNANIMOUSLY to accept staff's recommendation as long as there is appropriate supporting data to discuss it. Stop Control: AA/Aberra presented the request for a 3 -way stop on Ballena and the intersection of Ballena Drive and Palomino Dr. Platina and Platina Drive and Palomino Drive. Additional at Palomino stop controls are not recommended at this time. March 14, 1991 Page 4 Motion was made by C/Chavers, seconded by C/Beke and CARRIED UNANIMOUSLY to approve staff's recommendation. Traffic Movement CE/Mousavi explained that the matter was placed on Diamond Bar Blvd. the agenda by Commissioner's request. He deferred at Grand Ave. discussion of the matter to the Commission. C/Chavers stated he and VC/Gravdahl have concern for the traffic problem on Diamond Bar Boulevard northbound approaching Grand Avenue. He explained that the queue in the right turn lane was sufficiently logged as the people in the right most through lane were unwilling to stay at the tail end of the queue. They would run up past the end of the right turn lane queue close to the stop line, and then attempt to cut in, destroying the operation of the two through lanes. The Commissioners have considered two alternatives on how to increase the flow of that right turn demand traffic: 1. To create a shared lane next to the right turn lane. 2. To put a turn arrow for the right turn that would run on a overlap with the left turns for Grand Ave. The problems with the two suggestions are that the shared maneuvers create a double right turn move which is unusual at a four leg intersection; and the right turn arrow would not permit "U" turns. C/Chavers recommended the use of establishing the right turn arrow to improve the movement. He does not have any difficulties eliminating the "U" turn capabilities for westbound Grand. I VC/Gravdahl further observed that the second lane attempt to nose in the right hand traffic, creating pockets or vast spaces. CE/Mousavi stated that both alternatives would be possible. There may be an alternative for the "U" turn. He acknowledged the area needs some consideration. VC/Gravdahl noted that if a shared turn is utilized, there will not be a need to eliminate the "U" turn. CE/Mousavi stated that there will be a need to have advance signing showing a right turn only for the right turn, and a shared lane for the second lane, with proper striping and marking on the pavement to give proper notification to the motorists. March 14, 1991 Page 5 C/Beke stated a shared turn would be confusing to the motorists. It would be better to have just the one right turn lane and facilitate the turn with an arrow. CE/Mousavi suggested that the Commission recommend a six (6) month period with a shared turn. If it doesn't work, then the arrow alternative could be utilized. Either costs would be nominal. Motion was made by C/Chavers, seconded by VC/Gravdahl and CARRIED UNANIMOUSLY to direct staff to prepare a preliminary design and cost estimates to present to the Council as a way to improve the movement at the intersection. The design should include a right turn arrow to allow the northbound Diamond Bar right turns to continue around the corner, and post the westbound Grand left turn, no "U" turn sign. INFORMATION: Letters of CE/Mousavi explained that the residents are response to responded to verbally by staff, as opposed to by residents letter form. Sheriff's Dep't Sgt. Rawlings informed the Commission that Ms. response to School Rivera, Transportation Coordinator, was contacted Bus Regulations in regards to a request by a citizen for request information pertaining to seat belt regulation and proper seating spaces on school buses. She indicated that: 1. All students must be seated at all times and the aisles must be kept clear. 2. T ere may be more than two to a seat depending u on the age and size of the students. 3. Studies indicated that the use of seat belts are more hazardous on a school bus than without their use. Sgt. Rawlings further informed the Commission that Clyde Evans, head of the Transportation Committee of the Walnut School District, was contacted. He indicated that all bus drivers are duly trained and are aware of the regulations. He is not aware of any instances where children are sitting on the floor. Staff will forward the above information to the citizen who made the complaint. March 14, 1991 Page 6 LATE BUSINESS: Items from the VC/Gravdahl noted that the intersection at the Commission front gate of the Country appeared to be blocked by traffic. He suggested blocking a box out the intersection and marking it to keep it clear. C/Chavers stated there is an increasing agenda of traffic signals. He requested a list of the signals approved as well as their status for the purpose of prioritizing them on the basis of need. CE/Mousavi suggested staff can establish a priority list of possible signals based on criteria that will be brought to the Commission for further input. Once the priority list is established, the signals can be implemented as funding is received. Items from CE/Mousavi reported that there has been two staff meetings with the consultant of the circulation element (DKS). There has been a consensus to data collected within the City in regards to the volume of the traffic, the land use, the division of the City into different zones, and the area to do the license survey. The report will be brought to the Commission, when it is completed in a concise format, in approximately two weeks. C/Chavers inquired if the modeling process has been initiated. CE/Mousavi stated that is the area that the consultants are behind with. We will be going with the SLAG model. ADJOURNMENT: The meeting was adjourned at 7:16 p.m. to the next regular meeting o'f April 11, 1991. Respectfully Submitted, Sid Mousavi Secretary/Traffic and Transportation Commission Attest: Thomas Ortiz Chairman //F CARL WARREN & CO. Insurance Adjusters Claims Admmtstntors PO Box 25180 Santa Ana, CA 92799-5180 (714) 972-3146 1800) 572-6900 TO: City of Diamond Bar Attention: Robert Van Nort Date: April 11, 1991 Re: Claim: Cragin vs Diamond Bar Claimant: John & Margaret Cragin D/Event: 3-01-91 Recd Y/Office: 3-08-91 - Our File: S 65555 AB We have reviewed the above captioned claim and request that you take the action indicated below: CLAIM REJECTION: Send a standard rejection letter to the claimant. j� CLAIM INSUFFICIENCY: In accordance with the telephone conversation of , 19 , a notice of insufficiency must be mailed to the claimant no later than , 19.THIS MUST BE MAILED TO THE CLAIMANT WITHIN 20 DAYS OF RECEIPT OF THE ORIGINAL CLAIM IN YOUR OFFICE. DO NOT SUBMIT A "REJECTION" LETTER. See Government Code Sections 910 and/or 910.2 and/or 910.4. b AMENDED/SUPPLEMENTAL CLAIM: Send a standard rejection letter to the claimant, rejecting this additional/amended claim. I� LATE CLAIM RESPONSE: Return the original claim material to the claimant, advising that the claim is late and that their only recourse is to file a written "Application for Leave to Present a Late Claim". (Retain copies in your file.) THIS MUST BE MAILED TO THE CLAIMANT WITHIN 45 DAYS OF RECEIPT OF THE CLAIM IN YOUR OFFICE. DO NOT SEND A "REJECTION" LETTER. See Government Code Section 911.4. I APPLICATION REJECTION: Reject claimant's "Application for Leave to Present a Late Claim". See Government Code Section 911.8. TAKE NO ACTION: Defer any written response to the claimant pending our further advice. Please provide us with a copy of the notice sent, as requested above. If you have any questions, please contact the undersigned. cc: S.C.J.P.I.A. Very truly yours, CARL -WARREN & COMPANY 3 �1 ' ` •` �-B6SEAYE0f0l�1-IU✓'7��TAMP MAGES erlya�.9�` 09 r'• CLA1M FOR GA person p/gyp %Il/dry Claims for death or for injury to person or p ee Government Code 91s • - • ip6monthsoftheoccurrsenCewhichcausedthb one year* estimates, re - crops muni be filed must Attach copies of crate sheets All other claims must be filed within Attach sep entire claim before filing- EACH SHEET. Read the ort of the claim. GN ts, and all other documents in Supp ,�� if needed• ceip additional information, olo� for diagrams and CALIFORNIA DATE OF BIRTH a k t I To CITY OF DIAMOND BAR, --' /, �, i -i WORK PHONE %',— HOME PHONE i ., �.1; PHONE NAMELAIMAN7 -rr-/. iP l.�7 CON, ACT •a.; li.NNTACT NAM OF CLAIME OF C-;•.�'"�7 - , ^' �• ADDRESS _ 0E SENT TO WHICH NOTICES AAE TO CCURRENCE �, :'f}-r__...r_r';V' J..: ; v FO 'll DATE. TIME b PLACE 0 F OCCURENOAE DESCRIPTION Ov �- SED INJVn � • orEEs wHo —7' /c '; ! DAMAGE OR LOSS % NAM OF PUBLfC EMPL R INJURY, r e EN71TY tS AESPONStBLE FOR f in I / :•.OFWHYPUBLIC _L., ^�'fi�l x`711 77�� { 11 . '`�w t •�'' )� E> 4 ,l ' L; `• c`� DOCTOHS C�l� <4i� !•� �'� �cnFWITNESSESB lr}Il r DESCRIPTION OF fNJUAY, DAMAGE OR LOSS �.� ' �� ti ,% IY r ��� , i �' ✓ /+ Il L� l �? L- �D AMouNr of CtAfM (ESTIMATED IF UNHNCWN) 7` C", ? r �-1 ti'L c ". 'J3`l �l 'sanoA ATnaq AaaA -K•I-a-r•�-s :aa •paubTsiapun aqq 43P4uoo asPaTd 'suoTgsanb Aup anPq noA jI •anoqu pagsanbaa sP '4uas aoi40u aqq go Adoo P q' TM sn apznoad asPGTd •aoznpP aaggjnj ano SuTpuad 4uPUITPTo aq4 04 asuodsaa uaggTaM AUP as-7aQ :NOIIOK ON aXVI 8 -TT6 uoTgD@S apo0 qualuuaan00 Gas • „UITPTO Dquq P 4uasaad oq anPGa aOJ uOTgPaTTddv„ s , quPUITPTO qoa Cag : NOIIOHfad NOI LVDI'IddK i -b-TT6 UOT 00S apo0 4uauluaano0 aaS •hHyyg7 ,N0IIOHfHd,, V QNHS ION OQ 'HOIddO UnOX NI WIVgD HHI d0 IdIHOH2i d0 SxvQ St, NIHZIM INVWIK'IO HHI OZ QH'IIVW Hg ISM SIHZ ('aTTJ anoA uT SOTdoo uTPgag) •„UITPTO 04Pz P 4uasaad 04 OAPa'j log LIOT-4PDTTddv„ ua'}-4ZaM P OTTJ Oq ST aSanooaa ATuo azag4 gPgq puP a4PT ST UITPTo aqq 4Pg4 5uTSTnpP '4uPUITPTo aq4 oq TPTaagPUI UITPTo TPuTBTao aqq uangag :HSNOdSa-d WIVgD HIK'I �J -UITPTO papuatuP/TPUOTgTppP STg4 SuT400Caa '4uPUITPTo aq4 04 aa4q@T uoi40a Caa paPpuPgs P puaS : WIVgD 'IVINHWagdd0S/QHQNHWK Q 'k'OT6 ao/puP Z'OT6 ao/puP OT6 suoT4oaS apo0 gUGUluaanOO aas-Halj'H'I ,NOIJDHra2i„ V IIIIIEnS ION OQ-HOIddO MfIOA NI DIIWIO 'IKNIOIHO HHI d0 IdIHOHu d0 SAVC OZ NIHZIM LNVWIVgD HHI OI QH'IIFIW Hg ISOW SIHZ 6T ' uug4 104PT Ou quuulTPTo aqq O} paTTPUI aq gsnw AOuaTOTjjnsuT 90 aoTgou P 6T 3o uoiqPsaanuoo auogdaTa� aqq g4Tm aouPpa000P uI :2�3NgI0Id3IISNI WIVgD CI -4uPllITPT3 aq4 oq za4qaT uoiqoaCaz paPpuPqs P puaS :NOIIOHrHd WIV'IO :mOTaq pagPOTpuT uoTgoP Gqq 93.{Pq noA qPqq gsanbaa puP wTuTo pauOTgdPo anoqu aqq paMaznaa anPq a14 gV LLSS9 S :0Tzd anO L6 -0L -t :03T330/A p,oag L6 -9Z -E :quang/Q PSagaO uuaTO :4LIPUITPTD -TPS puoUIPTQ SA P5Gga0 :UITPTD :aH L66L 'LL TTadv :04PQ 0 ssabang PpuAq :uoz4ua44V aPg puoUlPTG 90 A4TO :OI 0069-ZLG (009) 9VLC-ZL6 (VlL) 08LS-66LZ6 VO'euV elueS MgZ Xo8 Od siwusIutwpy swIcID sialsNpy a:)uejnsuj ���� '03 V N3HHVM 'IHV:) -Nan• RESERVED fORF.I% ING STAMP CLAIM FOR DAMAGES Claims for death or for injury to person or personal property or growing t - crops must be filed within 6 monthsof the occurrence which caused the injury. d All other claims must be filed within one year. See Government Code 911.2. Read the entire claim before filing. Attach copies of estimates, bills, re- ceipts, and all other documents in support of the claim. Attach separate sheets for diagrams and additional information, if needed. SiGN EACH SHEET. Ci7Y OF DIAMOND BAR, CALIFORNIA NAME OF CLAIMANT DATE OF BIRTH OCCUPATION Czi._t= i\J �CZ i cC �C--2 3_ L.1 5 ADDRESS OF CLAIMANT HOME PHONE WORK PHONE .r '7 �t-X93-psi !�I4)5 `75 7 MAILING ADDRESS TO WHICH NOTICES ARE TO BE SENT NAME OF CONTACT CONTACTPHONE N\� � c� a� c� E G� DATE, TIME 8 PLACE OF OCCURRENCE SID, V -I\. C.J� `j1gL V \�-i �"�� � ` 'f?CT � r �� i ri ti's _ �_ _ •� VU �:�.���. 'LTi � lc-�_` 1--iZ.�: `%_ _ DESCRIPTION OF OCCURRENCE ),AP��rLf_Gi� `I Pan >,, >,,_r �t_'AT, QJC�iH r��" 1�\v..lj �� i N� i�t� BSc:��;�;Z �tD� ��=:�� �....���` q►� ---E NAMES OF PUBLIC EMPLOYEES WHO CAUSED INJURY, DAMAGE OR LOSS EXPLANATION OF WHY PUBLIC ENTITY IS RESPONSIBLE FOR INJURY, DAMAGE OR LOSS NAMES, ADDRESSES 8 PHONE NUMBERS OF WITNESSES 8 DOC TOHS LGS�-� •4 `��� i U DESCRIPTION OF INJURY. DAMAGE OR LOSS 1 \ \ Q_ A 5 ' C: P_ uL3e; gc ITEMIZED AMOUNT OF CLAIM (ESTIMATED IF UNKNOWN) 1 —\ \Q, L✓'L . C> I 5t c�Z: = I C-) tc "A S +mac T HA i S L - Z . CGU 10L__.q5 �5 0 • CzD _TCT VrA L SIGNATURE OF CLAIMANT OR REPRESENTATIVE DATE TYPED OR PRINTED NAME 61(1 (� > Ll - t C-) -q l Q oE�EK-) C)Q-rE5E�'a CLAIM MUST BE SIGNED WARNING: Presentation of a false claim is a criminal offense, and filed with the Clerk of the Public Entity. punishable by fine and imprisonment. See Penal Code 72. 0 Y L 12- � ////// CARL WARREN & CO. Insurance Adjusters Claims Administrators P 0 Box 25180 Santa Ana. CA 92799-5180 (714) 972-3146 (800) 572-6900 TO: City of Diamond Bar Attention: Robert Van Nort Re: Claim: Claimant: D/Event: Rec'd Y/Office: Our File: f - ' Date: April 24, 1991 Gomez vs Diamond Bar Roger Gomez 3-26-91 4-18-91 S 65601 AB We have reviewed the above captioned claim and request that you take the action indicated below: CLAIM REJECTION: Send a standard rejection letter to the claimant. j� CLAIM INSUFFICIENCY: In accordance with the telephone conversation of , 19 , a notice of insufficiency must be mailed to the claimant no later than , 19.THIS MUST BE MAILED TO THE CLAIMANT WITHIN 20 DAYS OF RECEIPT OF THE ORIGINAL CLAIM IN YOUR OFFICE. DO NOT SUBMIT A "REJECTION" LETTER. See Government Code Sections 910 and/or 910.2 and/or 910.4. b AMENDED/SUPPLEMENTAL CLAIM: Send a standard rejection letter to the claimant, rejecting this additional/amended claim. LATE CLAIM RESPONSE: Return the original claim material to the claimant, advising that the claim is late and that their only recourse is to file a written "Application for Leave to Present a Late Claim". (Retain copies in your file.) THIS MUST BE MAILED TO THE CLAIMANT WITHIN 45 DAYS OF RECEIPT OF THE CLAIM IN YOUR OFFICE. DO NOT SEND A "REJECTION" LETTER. See Government Code Section 911.4. [� APPLICATION REJECTION: Reject claimant's "Application for Leave to Present a Late Claim". See Government Code Section 911.8. TAKE NO ACTION: Defer any written response to the claimant pending our further advice. Please provide us with a copy of the notice sent, as requested above. If you have any questions, please contact the undersigned. Very truly yours, cc: S.C.J.P.I.A. CARL WARREN & COMPANY CLAIM FOR DAMAGES RESERVED �Ofi F141NG S�TAiNP Claims for death or for injury to person or personal property or growing r. �l crops must be filed within monthsof the occurrence which caused the injury. h All other claims must be filed within one year. See Government Code 911.2. Read the entire claim before filing. Attach copies of estimates, bills, re- ceipts, and all other documents in support of the claim. Attach separate sheets for diagrams and additional information, if needed. SIGN EACH SHEET. CITY OF DIAMOND BAR, CALIFORNIA NAME OF CLAIMANT DATE OF BIRTH OCCUPATION Roger B. Gomez 10/18/4.9 L.A.County Fire Captain ADDRESS OF CLAIMANT HOME PHON WORK PHONE 311 Briar Creek Rd Diamond Bar, Ca.91765 714. 861494,2 818 963-5719 MAILING ADDRESS TO WHICH NOTICES ARE TO BE SENT NAME OF CONTACT CONTACT PHONE same as above DATE TIME & PLACE OF OCCURRENCE 3/26/91 8:OOam (Public Street) 100 N. Diamond Bar,(Cal-Trans Lot #100) OF OCCURRENCE See Attachments VAMES OF PUBLIC EMPLOYEES WHO CAUs ED INJURY, DAMAGE OR LOSS City of Diamond BarCal-Trans EXPLANATION Of WHY PUBLIC ENTITY IS RESPONSIBLE FOR INJURY, DAMAGE OR LOSS Large 2 'wide x71long x8-10"deep pot hole under repair on the curb side lane NO CONES OR BARRIERS in place or other warning devices. NAMES, ADDRESSES & PHONE NUMBERS OF WITNESSES & DOCTORS william Minnis 100 N. Diamond Bar (Cal -Trans Lot #100) Lives on site for security of said lot. (714) 396-14.73 DESCRIPTION OF INJURY, DAMAGE OR LOSS 1.Right Front tire cut and bubble to side wall 2 -Aluminum Custom wheel dented and out of round to inner Beed 3.Center Cap Lost ITEMIZED AMOUNT OF CLAIM (ESTIMATED IF UNKNOWN) 1.(1) Goodyear p225x60vr 16 135.00Ttax4-mount &balance 2.(1) Custom wheel(dealer item only) 350.00+tax 3.(1) Custom Center Cap .00*tax $ 520.00 4-taxtmount &balance SIGNA RE CLAIMANT OR REPPE TATIVE DATE TYPED OR PRINTED NAME CLAIM MUST BE SIGNED WARNING: Presentation of a false claim is a criminal offense, and filed with the Clerk of the Public Entity. punishable by fine and imprisonment. See Penal Code 72. AGENDA NO. v -------------------------------------------------------------------------------- -------------------------------------------------------------------------------- CITY OF DIAMOND BAR AGENDA REPORT -------------------------------------------------------------------------------- -------------------------------------------------------------------------------- DATE: April 30, 1991 MEETING DATE: May 7, 1991 TO: Honorable Mayor and Members of the City Council VIA: City Manager FROM: Lynda Burgess, City Clerk SUBJ: Destruction of Election Records BACKGROUND On April 10, 1990, the City conducted a General Municipal Election to fill three vacancies on the City Council. The Certificate of Canvass and Declaration of Results was subsequently approved by the City Council at their meeting of April 17, 1990. As specified in Section 14811, et. seq. of the California Elections Code, the City Clerk is authorized to destroy or recycle certain records following six months after certification of the election results provided no challenges have been commenced involving fraudulent use, marking or falsification of ballots or forgery of absent voters' signatures. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 91 -XX approving tY-- destruction of records and documents pertaining to the April 10, 1990 General Municipal Election which are no longer required as provided under Elections Code 14811, et. seq. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: REV #f D f / X " . / , ���yw - 4�t � Robert L. Van Nort Andrew V. Arczynski Terrence L. Bela r City Manager City Attorney Assistant City Mlrhager JAMES L. MARKMAN ANDREW V. ARCZYNSKI RALPH D. HANSON JEFFREY KING D. CRAIG FOX MARTHA GEISLER PATTERSON WILLIAM P. CURLEY III MARSHA G. SLOUGH JULIA A. KEMP PAMELA P. KING April 30, 1991 Lynda Burgess, City Clerk City of Diamond Bar 21660 East Copley Drive Suite 100 Diamond Bar, California 91765 NUMBER ONE CIVIC CENTER CIRCLE P. 0. BOX 1059 BREA, CALIFORNIA 97622-1059 1714) 990-0901 TELEPHONE (213) 691-3811 9113 FOOTHILL BOULEVARD SUITE 200 RANCHO CUCAMONGA, CALIFORNIA 91730 TELEPHONE (L x(714) 980-2742 (71 4) 381-0218 IN REPLY PLEASE REFER TO: Brea Re: Destruction of Election Materials No Longer Required Dear Lynda: We have now had an opportunity to review the proposed resolution pertaining to the above -referenced topic. As you know, California Elections Code § 14811 authorizes the destruction of elections materials six months after the date of the declaration of the results of the election. That authorization for destruction is predicated upon approval by the City Council and the City Attorney. Accordingly, please enclose this correspondence as a portion of your staff report to the City Council regarding the above -referenced matter. This correspondence will serve as our approval of the request for destruction of the records referenced in Exhibit "A" of the subject resolution. Should you have any questions or further comments, please do not hesitate to contact this office at your convenience. Very truly yours Andrew V. Arczyns City Attorney City of Diamond Bar AVA:pmm C\1011\LBURGS\DB 9.3 RESOLUTION NO. 91 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE DESTRUCTION OF CITY RECORDS AND DOCUMENTS WHICH ARE NO LONGER REQUIRED AS PROVIDED UNDER CALIFORNIA ELECTIONS CODE SECTION 14811 A. Recitals. (i) The City Clerk has determined that certain City records under the charge of the following City Department are no longer required for public or private purposes: CITY CLERK (ii) The City Clerk has determined that destruction of the above-mentioned materials is necessary to conserve storage space and reduce staff time, expense and confusion in handling, and informing the public. (iii) Section 14811 et. seq. of the Elections Code of the State of California authorizes the City Clerk to destroy records and documents as listed in Exhibit "A" attached hereto and made a part hereof, in storage, without making a copy thereof, six months subsequent to the date of the declaration of the result of elections. (iv) On April 10, 1990, a General Municipal Election occurred and the Certificate of Canvass and Declaration of Results occurred on April 17, 1990 and more than six months have passed since that Declaration. (v) Said records have been approved for destruction by the City Attorney. B. Resolution. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: 1. That approval and authorization is hereby given to destroy those records described as Exhibit "A" attached hereto and made a part hereof. 2. That the City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this day of , 19 Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of 1990, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: City Clerk of the City of Diamond Bar EXHIBIT "A" RECORDS DESTRUCTION As provided by Section 14811 et. seq. of the California Elections Code, the following records may be destroyed six months subsequent to the date of the declaration of the result of an election: 1. Voted polling place ballots 2. Voted absent voter ballots 3. Absent voter identification envelopes 4. Spoiled ballots 5. Canceled ballots 6. Unused absent voter ballots surrendered by the voter pursuant to E.C. Section 1012 7. Ballot receipts 8. Two tally sheets 9. The copy of the index used as the voting record 10. The challenge lists 11. The assisted voters list 12. Voted ballot cards and sealed ballot containers AGENDA NO. CITY OF DIAMOND BAR AGENDA REPORT DATE: April 26, 1991 MEETING DATE: May 7, 1991 TO: Honorable Mayor and Members of the City Council VIA: Robert L. Van Nort, City Manager FROM: Terrence L. Belanger, Assistant City Manager via Tseday Aberra, Administrative Analyst SUBJECT: 1994 WORLD CUP SOCCER BACKGROUND: The World Cup Soccer is a month long event that occurs every four years. The next event is scheduled to take place in 1994. Currently, sites for the event are being sought by the International Soccer Federation. Competing among cities throughout the world are several in the United States. one such contender for a venue site is Los Angeles/Pasadena. In 1984, Southern Californians took great pride in hosting the successful XXIV Olympiad. Now, the chance to host the World Cup, on the 10th anniversary of the Olympiad, should revive the same esprit de corps that brought world wide appreciation Southern California and its people. Further, it is anticipated that an event like this would stimulate the economy of Southern California. More than half a million people are expected to attend the World Cup matches, enhancing Southern California's reputation as an international sports and cultural center. The match would allow fans throughout California and the world to gather and enjoy a game treasured by many. RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar support the selection of Los Angeles/Pasadena as venue site for the 1994 World Cup Soccer. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account "er: Deficit: t$ Revenue Sour/qe d ---- ----------------------------------- - - -- Robert L. Van Nort Andrew V. Arczynski Terrence L. 1 ger City Manager City Attorney Assistant City anager om'"- ' -9 21660 EAST COPLEY DRIVE • SUITE 100 0DIA)LIONTO ILII DIAMOND BAR, CA 91765-4177 714-860-2489 • FAX 714-861-3117 ryCORPOR. j9S9 May 7, 1991 John E. Bryson Southern California Edison Company P.O. Box 800 2244 Walnut Grove Avenue Rosemead, CA 91770 Dear Mr. Bryson: Your campaign to promote the Los Angeles/Pasadena area as the venue site for the 1994 World Cup Soccer should be commended. Since the State of California, especially the Los Angeles area, has been host to many successful worldwide sporting events in the past, it is only appropriate that the International Soccer Federation give this area consideration for the 1994 World Cup Soccer march. This event would allow soccer fans throughout California and from around the world to gather and enjoy a sport event treasured by so many. Further, like any world class sporting event, the 1994 World Cup Soccer games would stimulate the economy of Southern California by attracting tourist and commerce from around the globe. The City Council fully supports your determined goal to host the 1994 World Cup Soccer match in Southern California and wishes you the very best in achieving this endeavor. Sincerely, John A. Forbing Mayor JHF:ta JOHN A. FORBING JAY C. KIM PHYLLIS E. PAPEN DONALD C. NARDELLA GARY H. WERNER ROBERT L. VAN NORT Mayor Mayor Pro Tem Councilmember Councilmember Councilmember City Manager CITY OF DIA MnNT] RAR IICFS Er-YCT FD PAPFR AGENDA ITEM NO. 10 NO DOCUMENTATION AVAILABLE AGENDA NO. ,/ CITY OF DIAMOND BAR AGENDA REPORT DATE: 05/02/91 MEETING DATE: 05/07/91 TO: Honorable Mayor and Members of the City Council VIA: City Manager FROM: Terrence L. Belanger, Assistant City Manager via Troy L. Butzlaff, Administrative Analysta SUBJECT: Recycling Services Matrix BACKGROUND: On November 13, 1990, the City Council, pursuant to Government Code Section 66757 (b), adopted Resolution 90-95 which established the implementing legislation and procedures for a permit system for the collection and disposal of solid waste. In accordance to the provisions set forth by this Resolution, each permitted waste hauler was required to submit, on or before April 1, 1991, a plan for the provision of recycling services for each of the collection services provided (i.e., residential, commercial and construction). Attached hereto is a matrix of proposed recycling services for both residential and commercial/ construction generators as delineated by each of the respective plans. Staff is now in the process of developing a master citywide recycling plan which should be completed in late -May. The purpose of this plan is to initiate a comprehensive set of guidelines for establishing a uniformed recycling program from which all permitted haulers will be required to implement. This uniformity in programs is necessary to insure a level of consistency needed to achieve a state mandated diversion goal of 25% by 1995. RECOMMENDATION: It is recommended that the City Council receive and file this report. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: REV ED -------------------C� 01� Xz Robert L. Van Nort Andrew V. Arczynski Terrence L. Belange City Manager City Attorney Assistant City Mana 05/02/91 w w £ v w m S p m = m p C n n O 3 3 a pa O 10 a to m — m m 0 93 0 3 3 m N 3 m m o - O - s 3 m I m T f ml' ap ^ n 3 3 3 3 u 3 a n 3 v m ,c •� •e .c •� u Z .c S '� v •f-- - Z �72 t- m z a n n a (} m 0 Ei a Z i Q m m o n o 3 n tom In v 0 ^ 0 3 = m' m a n a n a m a w n v m � 3 m w c' g a m m _ 3 � m m co m z a r m 0 n r z G) 0 u 0 cn m 0 m n n� ro z� (7) 9 CL cnLF m 0 m U) a X 7 m CD fD (D 0 o , 3 m'.'R•p- 'gym . Kam Q <A c 4 Ft Se. w LP a . :E f i - � - - - _ 10 n- ---D-- - w " m o a c� m � 3 < m 0 n 0 O n a c m v m y ° 0 3 m _ m a - 0 _ z m � < I WD 0 n n n n !m m p m N [n m :O w N fA m 13 o v 3 a �3 �n n Ii o ci 2n a n %i 13 s It i _ < �in > y 0z v o w w r i w � n y � z D z l m m m m31 w > w w w w s I w w n> w w w- �: I" Z r Z z !! a II I Z !ol m 's li i > > !! ! > !' I n 'n Jm i I jl a I m i� � t7 Lc O w m ! m z m� o o I _1 .� m0 I O O 4 4 m a NO I< ti 03 n n o m m_ n m n ? J a z z 2 z 2 z Z m O m a n Jm m m Jm m m m y n n - m 0 m n 3 a n n n n a n m m � N � D � m m � n a =�ro o Z f1 � p3 O_ co EDm x C) m CO AGENDA ITEM NO. 16 NO DOCUMENTATION AVAILABLE AGENDA NO. l' l CITY OF DIAMOND BAR AGENDA REPORT DATE: May 2, 1991 MEETING DATE: May 7, 1991 TO: Honorable Mayor and Members of the City Council VIA: Robert L. Van Nort, City Manager FROM: Terrence L. Belanger, Assistant City Manager SUBJECT: County of Los Angeles to Contract To Provide General Services to the City of Diamond Bar - Business License Services. BACKGROUND: The City of Diamond Bar incorporated, on April 18, 1989. Upon incorporation, the City adopted the Los Angeles County Codes. The Codes were to be the policy framework for governing and managing the private and public constituencies, with which the City was or would be doing business. The City entered into a municipal services agreement, with the County of Los Angeles, which provides for the County to administer specified provisions of the Codes, on June 6, 1989. At the same time, the City Council adopted Resolution No. 89-43. This resolution set forth a list of municipal services that the County was to provide, under the General Services agreement. One of the specified Code provisions the County was to be administer was Title 7, Business Licenses. Title 7, of the County Codes, was established to regulate certain categories of commercial and industrial business activities (list attached). The business license application, investigation and hearing procedures are designed to closely regulate the ownership, location and operation of Code specified businesses. The types of businesses, included in Title 7, are those that are generally zone, land use and location sensitive, due to the nature of their operation. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: 7---- --- may.--- ---------------------- mer--------------- Robert L. Van Nort Andrew V. Arczynski Terrence L. Bela City Manager City Attorney Assistant City Ma BUSINESS LICENSES PAGE TWO The County has established an extensive and comprehensive interdepartmental referral/investigation procedural process, as well as, a field inspection operation. The County has also established a Business License Commission, which conducts hearings and determines whether to grant, deny, modify, suspend and revoke licenses. The County Tax Collector, administrator of Title 7, sets the fees for the application of and renewal of business licenses. Under the provisions of Title 7, there are currently an estimated 160 business licenses issued, within the City. The entire business license activity is administered, by the County. The only active City involvement in the business license procedural process is the planning and zoning review done by the Planning Department. The General Services contract, with the County, has a five year term, which expires on June 30, 1995. However, the City does have the right to either terminate or change the range of contract services, by giving thirty (30) days written notice, which would be effective as of the first day of July of any given year. Recently, the matter of the feasibility of undertaking the administration of the business license provisions of Title 7 has been raised. The general issue related to the establishing of an all-inclusive (commercial, industrial and home occupation) business license ordinance has been discussed, several times over the past year. Aside from the Title 7 business license provisions, the establishment of an all-inclusive business license ordinance has not been undertaken. The possibility of taking over the administration and enforcement of Title 7 provisions raises significant policy issues. The issues should be resolved prior to the determination of removing business license administration and enforcement, from the list of contract services (Reso. No. 89-43), which are provided through the General Services agreement. Among these policy issues are: 1. Whether all commercial, industrial and home occupation business activities are to be regulated and licensed? 2. Whether only the existing Title 7 specified commercial and industrial business categories are to be regulated and licensed? 3. Whether there is to be no business regulation, through licensing? 4. Whether the business license provisions are to be strictly and universally enforced or enforced on a case by case complaint basis? 5. Whether the business license procedural process is to be administered; by City staff, a contractor or a combination of both? 6. Whether the provisions, in Title 7, should be modified to either include or exclude business license categories? 7. Whether the business license procedural processing fees are to be set and public hearing requirements accomplished, through an existing Commission, a newly established Commission and/or the City Council? 8. Whether business license provisions are to be regulatory or ministerial (revenue -raising) or a combination of the two? BUSINESS LICENSE PAGE THREE The existing business licensing procedural process is one that is quite labor intensive. The process, which has a strict enforcement basis, involves extensive field inspection and investigation, application processing (initial and renewal), interdepartmental application referral and investigation, Business License Commission hearings and application status determination and other related activities. The underlying regulatory purpose of Title 7 requires a more comlex application, investigation, public hearing, issuance, compliance and renewal process. The County has been asked to suspend the business license process for forty-five (45) days, through May 8, 1991. This was done to allow the Council and staff to review the regulatory and organizational impacts, related to Title 7 administration and enforcement. To that end, staff has analyzed the staffing levels necessary to administer the Title 7 business license ordinance. ANALYSIS• The Office of the Los Angeles County Treasurer and Tax Collector administers the provisions of Title 7. The Tax Collector has six (6) full-time inspectors assigned to Title 7 inspection, investigation and enforcement. In addition, the Tax Collector contracts with a private firm to assist with field investigations and periodic monitoring of licensed businesses. The Tax Collector also provides clerical and other technical support to the application and renewal processes, including the staffing of the Business License Commission. The Tax Collector does not have personnel specifically assigned to the City of Diamond Bar. Personnel are assigned as the application and/or renewal demand dictates. Based upon the current number of business licenses issued in Diamond Bar (160 renewals) and the certainty of a several new applications annually, one full-time license inspector would be required to assure vigilant and consistent administration of Title 7. In addition, the processing requirements of Title 7 would necessitate a minimum of one, in all likelihood two, license clerical technicians. A determination would have to be made regarding the establishment of a Business License Commission or the utilization of an existing Commssion, e.g., Planning Commission. As has been indicated, there are approximately 160 business licenses issued, pursuant to title 7. The renewal fees for these 160 licenses is estimated to be $25,000 annually. The application fees amount was not immediately determinable. However, the application fee schedule (attached) is based on the policy of setting fee amounts that recapture the estimated actual cost of processing an application. For the purpose of this analysis, there would be an estimated $25,000 available, in FY92 to fund a business license program. Although the application amount is not known, it would appear that the administration of Title 7 by the City would require General Fund support to fully fund necessary operational personnel and services. The regulatory scheme that Title 7 is based upon has very complex procedural requirements. The requirement of close scrutiny beginning with initial inspection and continuing through the public hearing process can, in some instances, create some procedural inequities. Recent experiences have indicated that it may be appropriate to untertake a comprehensive analysis of the Title 7 categories to determine which of the categories should be retained or not retained, under the Title 7 regulatory scheme. Ultimately, the City Council has the perogative to add categories to and/or delete categories from the Title 7 regulations. BUSINESS LICENSE PAGE FOUR RECOMMENDATION• It is recommended that the City Council: 1. Continue to contract Title 7 business license administration, with the County of Los Angeles, under the General Services contract and Resolution No. 89-43; and, rescind the suspension of Title 7 administration. 2. Direct staff to undertake a comprehensive analysis of the categories that are now regulated, pursuant to Title 7; and, make recommendations regarding which categories should be retained, under Title 7 regulation, and which categories should not be retained therefor. 7.14.010 Chapter 7.14 LICENSE FEESI Sections: 7.14.0I0 Fee schedule. 7,14.020 Exemptions from license fee -- Blind persons. 7.14,030 Refunds. 7.14.040 Transferability of ambulance vehicle license. 7.14.010 Fee schedule. The license fees required to he paid to perform. ca. y on, conduct or engage in any of the businesses, occupations or activities set forth in Ordinance 5860, the license ordinance codified in this title, are as stated in this chapter. FEES First Annual Year Renewal ACCUPRESS RE ESTABLISHMENT $1,407.00 5198.00 ACCUPRESSURIST .323.00 19&00 1 AMBULANCE ATTENDANT 1. Regular fee. 65.00 16.00 \ ?. If application is accompanied with a valid, ,.' unrevoked, current ambulance driver's license, certificate. permit approved by the ,. sheriff and issued by a city, and current erner. 'gency medical training and Red Cross cards. 4b.00 15.00 �AMBULANCE DRIVER 1. Regular fee. 66.00 16-00 2. If application is accompanied with a valid, unrevoked, current ambulance driver's license, certificate, or permit approved by the sheriffand issued by a city, and current erner- -�_ gency medical training and Red Cross cards. 46.00 15,00 AMBULANCE OPERATOR 990.00 136.00 AMBULANCE 200,00 200.40 AMBULETTE ATTENDANT I. Regular fee. 65.00 16.40 2. If application is accompanied with a valid, unrevoked, current arnbulette attendant's license, certificate or permit approved by the sheriff and issued by a city, and current emer- gency medical training and Red Cross cards. 46.00 16.00 7..45 soup, 0 7. 30-9.3 7.14.010 AMBULETTE DRIVER L Regular fee. 66.010 16,(}0 2. If application is accompanied with a valid, unrevoked, current asnbuiette dr'iver's license, certificate, permit approved by the sheriff and issued by a city, and current emergency medi- cal training and Red Crass cards. 46.00 16.00 AMBULETTE OPERATOR 990.00 136.00 AMBULETTE 200.00 200.00 APARTMENT HOUSE OR HOTEL 1. If from 5 to 10 farnil;es, inc'.usive, can be housed. ,y 7,00 162.40 2. If from 11 to 15 families, inclusive, can be housed. 241.00 171.G0 3. If over 15 families can be housed. 275.00 185.00 BILLIARD ROOM OR CLUB 1,511.00 188.00 BINGO 1. Bingo games. 1,376,00 130.W 2. Bingo manager 114.00 66.00 3. Bingo equipment suppler. 1..257.00 98.00 BOARDING HOUSE 241.E 171.00 BOOKSTORE 1. Adult. 1,497.00 1,318.40 2. Other than adult. t,441.00 140,00 BOTTLE WASHING 188.00 130.00 BOTTLE WORKS 180.00 130.00 BOWLING ALLEY 1,564.00 258.00 CARD OR GAME CLUB 1,508.00 192.00 CHARITABLE INSTITUTIONS ?.00 2,00 CHARITABLE PURPOSES Not more than five days. 2.00 CLOSING -OUT SALE 1. First 60 days. 166.00 -�----- s�ov 0 ?. 10-90 7-46 I 7,14.010 2..30 days' renewal. 130.40 ---.-y COIN-OPERATED C=AME For each garde. 188.00 130M COIN-OPERATED PHONOGRAPH For each phonograph. 188,00 130.00 COLD STORAGE WAREHOUSE 289.00 199.00 CORPORATION DIRECTORS CHANGE 1. WIth business license commisslon hearing. 1,208.00 ---m 2. Without business license commission hearing. 206.00 L---. DANCES 1. All dances except for a singgie special dance, taxi dance hail, or youth or charity dance. 1,48I.CiL 2. Special dance (single). I,50100 205.00 3. Taxi dance hall. 1,447.00 205.00 4. Youth or chaizty dance. No fee DEMONSTRATOR 206.00 133.00 DUPLICATE LICENSES 91.00 ENTERTAINMENT " 1. Class I or CIass III without dance license. 1,780.00 488.00 2. Class I or Class III ifapp'izd for concurrently with dance license. 723.00 488.00 3. Adult renewai hearing. 1,62:100 4. Charity. No fee ESCORT BUREAU 1,3718.00 1,261.00 EXHIBITION 1, 744.00 502.00 EXPLOSIVES 399.W 218.00 FERTILIZER PLANT 289.00 199.00 FILLING STATION 2$7.00 17I,Co FOUNDRY 275.0 185-00 FUNERAL ESCORT 1. Business. 206.00 130.00 2. Employee. 206.00 130,40 GAME ARCADE 1,409.00 171.00 7-47 go 7.14.010 GASOLINE AND COIL TANK TRUCKS 236.00 171.00 GUN DEALER - 280,00 149.00 HAY, GRAIN AND FEED DEALER 257.00 171.00 HEALTH CLUB 1,432.01? 852.00 HEALTH SPA 1,432.00 852.00 HOG RANCH 318.,`0 199.00 HORSE MEAT 188.00 130.00 1':1!1141 5 to 10 units 2-52.00 171.00 11 to 15 units 262,00 1-171-00 16 or more units 298.00 199.00 IDENTIFICATION CARD 255.0.0 180.00 LAUNDERETTE231.00 162.00 LIVERY STABLE 2?5,00 185.00 LOCK-�MITH AND ITINERANT LOCA 13MITH ?28.010 130'W LUMBERYARD 339.00 199,00 MANAGER --ENTERTAINMENT. GAME. MODEL STUDIO, OR PICTURE ARC.kDE 166.00 130.00 MASSAGE PARLOR 1. Adult. 1 1,491.00 1,313.00 2. Other than adult, 1,44!.0? t30.00 MASSAGE TECHNICIAN 22?.00 147,00 MODEL STUDIO 1,429,00 1,321.00 MOTEL 275.00 185.00 MOTORCYCLE CONTEST 1. First day. 289.0 - 2. Each additional day, 199.00 MOTOR VEHICLE 1. Rental. 228.00 130.00 2. Repair. a. Body and fender. 325.00 185.00 Supp. # 7. 10.90 7-48 7,1#.010 b. Painting, 325.00 185.00 c. Licensed repairer. 325.00 185.00 NURSERY (plant) 188.00 130.00 OFF -THE -ROAD VEHICLE 1,339.00 158.00 OIL TOOL EXCHAP40E 238.00 140.00 OUTDOOR FESTIVAL 1. Religious worship. NO fee 2. All others. a. First day. 1,515.00 --� b. Each additional day. 238.00 ----- PARTNERSHIP CHANGE AGE 1. With business license commission hearing. 1,168,00 -----� 2. Without business license comrrLission hearing. 155.00 -�---- PAW'N BROKER 228.00 130,W PEDDLER 1. Edibles. 155.00 130.00 2. ?Merchandise. 166.30 130-00 PICNIC PARK 252.00 171,00 PICTURE ARCADE. 1. Adult. 1,543.00 1,389.00 2. Other than adu1T. 1,464.01:3 17x.00 PONY RIDE 188.00 130.00 POULTRY DEALER 188.00 130,00 PRIVATE PATROL SERVICE 1. Business. 1,"CIS 9.00 130.00 2. Special officer, 318.(X) 130.00 PROMOTER (charitable) 1,289.00 130.00 PUBLIC EATING PLACES 1. Public eating establishments. 326.010 185M 2. Food establishments. 326.00 185.00 REBOUND TUMBLING CENTER. 358.00 199.00 RENDERING PLANT I88.00 130.00 RIDES (mechanical) 315.00 211.00 7-49 sunp. ts 7. 10-x) RIFLE RANGE 1,432.00 159.470 RODEO 1. First day. 1,427.00 2. Each additional day. 185.00 ----. SALVAGE COLLECTOR 1. Regular --for each `chicle. 157.00 135.00 2. Charity --for each veh;cle. 2.00 1.00 SALVAGE DEALER 1. Regular. 346.00 i 89.00 2. Charity. 2.00 2.00 SAWMILL 339.00 199.00 SCHOOL, PRIVATE 1,410.00 199.00 SECONDHAND DEALER 1. Regular. 261.00 147.00 2. Charity. 2.00 2.00 SEPARATE ACTIVITIES The fee for the activity r-.quiring the highest license fee established in Section 7.14.6 l0, plus $166.00 each for every other lice se, or $130.00 for every other renewal of a license, SHOOTING GALLERY 269.00 171.00 SITE TRANSFER ' Amount of annual renewal license fee. SKATING RINK 1,354.00 213.00 SOLICITOR 1. Charitable. No fee 2. Company (principal). 206.00 130.00 3. Individual --not a principal. 206.00 130.00 SOUND TRUCK 1. Commercial. 166.00 130.00 2, Noncommercial. 165.00 130.00 SWIMMING POOL - PUBLIC 1$5.00 130.00 7-50 TAXI DA.NC_ERkND TAXI DANCER TOR .6. '106.00 130.00 TAXICAB 1. Driver. a. Regular fee. 206,00 13110-1.00 b. if the applican, submits with his apphca- tion a valid, unrevoked, cu.7eni taxicab driver's license, certificate, or permit approved by the sheriff and issued by a city. 166.00 130.00 2. Operator. a. Regular fet. 1,299.00 140.00 b, For the first cab. 187.00 151.00 c. For each additional cab. 187.00 151,00 d. Application to rnodify own license without commission hearing. 166.00 e. Application to modify with commission hearing. 1,2510.00 THEATER (motion picture and live) 1. Adult. 1.496.00 1,338.00 2. Other than adult. 1,496.00 199.00 TOW TRUCK 166.00 130.00 TRADE-IN DEALER 193.00 121.00 TRAVELING SHMOR CIRCUS 1. First day. 1,506.00 2. Etch additional day. 225.00 CARNIVAL GAME BOOTH 323.00 207.00 VACATION CERTIFICATE' BUSINESS 1,189.00 130-0IO In addition to license fees set forth in Sec- tion 7.85.050. VALET PARKING SERVICE 206.00 130-00 WATER TAXI 1. Operator, 1,362.00 130.00 2. Boat. a. First boat_ 206.00 130.00 )0.00 b, Each additional boat. 206,00 130.00 WEED ERADICATOR 207.00 171.00 (Ord. 90-0065 § 1,1990: Ord. 89-0108 1,1989: Ord. - 88-0184 § 6, 1988; Ord, 88-0181 § 3,1988; Ord. 88-0107 § 1, 1988: Ord, 8P)051 § 1, 1988, Ord. 87-M68 § 1, 1987- Ord, AGENDA ITEM NO. 20 NO DOCUMENTATION AVAILABLE AGENDA NO. CITY OF DIAMOND BAR AGENDA REPORT ----------------------------------- DATE: May 1, 1991 MEETING DATE: May 7, 1991 TO: Honorable Mayor and Members of the City Council VIA: Robert L. Van Nort, City Manager FROM: Terrence L. Belanger, Assistant City Manager via Tseday Aberra, Administrative Analyst SUBJECT: FEMA APPLICATION BACKGROUND: The Federal Emergency Management Assistance (FEMA) is a program which allows Cities to recover 500 of costs expended by a 50% (half-time) Emergency Coordinator. DISCUSSION• In order for the City of Diamond Bar to be able to recover costs expended by the Emergency Coordinator, it must adopt an ordinance which repeals Chapter 2.68 of the Los Angeles County Code by reestablishing an Emergency Preparedness Disaster Council. In addition, the City Council must adopt a resolution entitled "Worker's Compensation for Disaster Services Workers". After the adoption of the two items, the City may submit a letter requesting information and application for the Federal Emergency Management Assistance Funding Program. RECOMMENDATION• It is recommended that the City Council adopt the attached resolution entitled Worker's Compensation Benefits for Registered Disaster Services Workers. Further, it is recommended that the Council approve for first reading by title only, an ordinance establishing new provisions pertaining to Emergency Preparedness Disaster Council. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit:$ Re7ftpue So"ce : WE II V �D_I - - --- ---------------------- ---------------- Robert L. Van Nort Andrew V. Arczynski Terrence L. Belang City Manager City Attorney Assistant City Manager CITY OF DIAMOND BAR MEMORANDUM TO: Robert L. Van Nort, City Manager FROM: Tseday Aberra, Administrative Analyst via Terrence L. Belanger, Assistant City Manager SUBJECT: FEMA APPLICATION DATE: May 1, 1991 BACKGROUND• The Federal Emergency Management Assistance (FEMA) is a program which allows Cities to recover 50% of costs expended by a 50% (half-time) Emergency Coordinator. ASSIGNMENT• It was requested that a draft application which would allow the City of Diamond Bar to recover costs be submitted to the City Manager's office. It was recommended that the application be obtained from the Office of Emergency Services (OES). DISCUSSION: The OES was contacted regarding the above -referenced matter. Mr. Al Villere, responsible for the coordination of emergency services for cities within Los Angeles County, stated that the City of Diamond Bar may be eligible to recover costs expended by the Emergency Coordinator. Prior to such a request, the City must accomplish a series of tasks. The City Council must first adopt an ordinance which repeals Chapter 2.68 of the Los Angeles County Code by reestablishing an Emergency Preparedness Disaster Council. Further, the Council must adopt a resolution entitled "Worker's Compensation for Disaster Services Workers". After the above is adopted by the Council, the City may submit a letter from the City Manager's office requesting information and application for the Emergency Management Assistance Funding Program. Copies of the ordinance and resolution shall be submitted to the California Emergency Council in Sacramento after adoption. The OES will then respond to the City's request. The attached ordinance and resolution is to be approved by the City Council in order to recover costs expended by an Emergency Coordinator. Page Two FEMA RECOMMENDATION• It is recommended that the ordinance and resolution. In Concurrence: Terrence L. Belanger Assistant City Manager City Council adopt the attached