HomeMy WebLinkAbout02/26/1991Incorporated April 18, 1989
ity of Diamond Bar, California
CITY COUNCIL
AGENDA
STUDY SESSION
Mayor - Gary H. Werner
Mayor Pro Tem - John Forbing
Councilwoman - Phyllis Papen
Councilman - Jay Kim
Councilman - Donald C. Nardella
City Council Chambers
are located at:
Walnut Valley Unified School District Board Room
880 South Lemon Avenue
41
F77i3iease refrain from smokirig, eating or drinking in the Council Chambers.
MEETING DATE: FEBRUARY 26, 1991 Robert L. Van Nort
City Manager
MEETING TIME: 6:00 p.m.
Andrew V. Arczynski
City Attorney
Lynda Burgess
City Clerk
Copies of staff reports or other written documentation relating to each item referred to on this agenda are on file
in the Office of the City Clerk and are available for public inspection. If you have questions regarding any agenda item,
contact the City Clerk at (714) 860-2489 during business hours.
City of Diamond Bar uses RECYCLED paper and encourages you to do the same.
CALL TO ORDER: 6:08 p.m.
PLEDGE OF ALLEGIANCE: Councilman Jay Kim
ROLL CALL: COUNCILMEN NARDELLA, PAPEN, KIM, MAYOR
PRO TEM FORBING, MAYOR WERNER
6:00 p.m. - 7:00 p.m. Discussion of Mission Statement
6:30 P.M. - 9:00 P.M. Discussion of 1990/91 and 1991/92 Fiscal Year Budgets
ANNOUNCEMENTS - This time is set aside for any City Councilmember to direct staff
regarding any matters to be discussed at the next regular meeting
CLOSED SESSION - Property Acquisition - Government Code Section 54956.8
ADJOURNMENT - 8:31 P.M. to Closed Session.
TO: Honorable Mayor and Members of City Council
FROM: Robert L. Van Nort, City Manager
SUBJECT: Budget Worksession, February 26, 1991
DATE: February 22, 1991
It is with continuing anticipation that the City of Diamond Bar enters into the third fiscal year of
operation. With the beginning of the fiscal year rapidly approaching, it is appropriate for the City
Council and staff to plan and prepare the Fiscal Year 1991-92 municipal budget.
On February 26, 1991, the Council has scheduled a budget worksession to review a City Mission
Statement, to discuss matters related to the current fiscal year (1990-91) budget and to review the
budget calendar for the Fiscal Year 1991-92 municipal budget.
For your review and consideration, the staff has prepared data, which comparatively illustrate the
relative staffing and funding levels, between Diamond Bar and several nearby Los Angeles and
Orange County cities. The comparative data are intended to assist the Council in its evaluation of
range of municipal services being provided and the manner in which those services are being
delivered, in Diamond Bar. Staff has also prepared a draft City Mission Statement, for your
consideration. Finally, the budget calendar for the Fiscal Year 1991-92 municipal budget
preparation, consideration and approval cycle has been prepared; and, is transmitted for your
information and approval.
The aforementioned data have been converted into overhead projector slides. These visual
graphics will facilitate and enhance the staff presentations, during the worksession. Staff has also
prepared overhead slides delineating the various operational, program and project activities, for
which City Departments are responsible. Departmental staff will be present to make budget
worksession presentations and be prepared to answer questions.
With the current legislative and financial uncertainty confronting the Federal, State and County
governments, not to mention a very real economic downturn (nationwide and statewide), it is
important that the Council, staff and the community make the necessary commitment to expend
the effort to plan and implement a municipal budget that maximizes the benefit derived, from each
dollar expended. This budget worksession is the first step in seizing the opportunity to
successfully achieve this objective.
CITY OF DIAMOND BAR
BUDGET CALENDAR
1991-92
PERIOD
ACTIVITY
RESPONSIBILITY
Feb 26
Council adopts budget calendar.
City Manager
Feb 26 -
Preparation of departmental work worksheets.
Finance
Mar 15
Entering of historical data and related information.
Mar 15
Distribution of budget instructions, calendar forms
Finance
and worksheets to Departments.
Mar 15 -
Preparation of departmental budget requests.
Each Dept.
Apr 05
Apr 09
Council/Staff Strategic Planning Workshop (one day).
City Manager
Mar 15 -
Schedule of proposed capital projects.
Planning, Finance &
Apr 05
Admin.
Apr 08 -
Review and analysis of departmental budget requests
Finance &
Apr 12
City Manager
Apr 01 -
Prepare revenue estimate for next fiscal year.
Finance & City Manager
Apr 12
May 02
Council workshop to draw input for budget
City Council
consideration (afternoon).
Budget Calendar
Page Two
PERIOD ACTIVITY
May 06 Complete compilation of preliminary budget including
final revenue estimates and budget message.
May 09 Duplicate preliminary budget.
RESPONSIBILITY
Finance &
City Manager
Finance
May 14 Submit preliminary budget to City Council. Provide
distribution to City departments and make copies
available for public inspection. Set schedule of City
Council budget conferences and date of public hearing.
Jun 04 City Council operational and capital improvement budget
conferences. Public hearing of preliminary budget
recommendations. Public hearing on Capital
Improvement Fund.
Jun 10 Revise budget for public information.
Jun 18 Continue public hearing, if necessary, and/or adopt budget.
Jun 19 Prepare adopted budget for printing. Distribute to City
Council, department heads and news media.
Jun 30 Publish summary of enacted budget. Submit summary of
enacted budget for public review at City Hall & Library.
City Manager
City Manager
Finance & City Clerk
City Council
Finance
Finance & City Clerk
CALL TO ORDER: -6-:00 P.M.
PLEDGE OF ALLEGIANCE: Mater Wim, ,l �/.l0y`
ROLL CALL: COUNCILMEN NARDELLA, PAPEN, KIM, MAYOR
PRO TEM FORBING, MAYOR WERNER-IJ o -
��6:�300 p.m. - 7:00 p.m. Discussion of Mission Statement
?rtSo ht
p• - 9:00 p.m. Discussion of 1990/91 and 1991/92 Fiscal
Year Budgets
ANNOUNCEMENTS - This time is set aside for any City Councilmember
to direct staff regarding any matters to be discussed at the next
regular meeting
CLOSED SESSION - Property Acquisition - Government Code Section
54956.8
ADJOURNMENT 4.�6 C-(�@ q( S 31
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TO: Honorable Mayor and Members of City Council
FROM: Robert L. Van Nort, City Manager
SUBJECT: Budget Worksession, February 26, 1991
DATE: February 22, 1991
It is with continuing anticipation that the City of Diamond Bar
enters into the third fiscal year of operation. With the beginning
of the fiscal year rapidly approaching, it is appropriate for the
City Council and staff to plan and prepare the Fiscal Year 1991-92
municipal budget.
On February 26, 1991, the Council has scheduled a budget
worksession to review a City Mission Statement, to discuss matters
related to the current fiscal year (1990-91) budget and to review
the budget calendar for the Fiscal Year 1991-92 municipal budget.
For your review and consideration, the staff has prepared data,
which comparatively illustrate the relative staffing and funding
levels, between Diamond Bar and several nearby Los Angeles and
Orange County cities. The comparative data are intended to assist
the Council in its evaluation of range of municipal services being
provided and the manner in which those services are being
delivered, in Diamond Bar. Staff has also prepared a draft City
Mission Statement, for your consideration. Finally, the budget
calendar for the Fiscal Year 1991-92 municipal budget preparation,
consideration and approval cycle has been prepared; and, is
transmitted for your information and approval.
The aforementioned data have been converted into overhead projector
slides. These visual graphics will facilitate and enhance the
staff presentations, during the worksession. Staff has also
prepared overhead slides delineating the various operational,
program and project activities, for which City Departments are
responsible. Departmental staff will be present to make budget
worksession presentations and be prepared to answer questions.
With the current legislative and financial uncertainty confronting
the Federal, State and County governments, not to mention a very
real economic downturn (nationwide and statewide), it is important
that the Council, staff and the community make the necessary
commitment to expend the effort to plan and implement a municipal
budget that maximizes the benefit derived, from each dollar
expended. This budget worksession is the first step in seizing the
opportunity to successfully achieve this objective.
DIII IOND BAR
21660 EAST COPLEY DRIVE • SUITE 100
DIAMOND BAR, CA 91765-4177
714-860-2489 • FAX 714-861-3117
CITY OF DIAMOND BAR
MISSION STATEMENT
THE BUSINESS OF CITY GOVERNMENT IS TO PROVIDE EFFICIENT, EFFECTIVE,
COURTEOUS, FAIR AND EQUITABLE SERVICE TO THE RESIDENTS AND CLIENTS
OF DIAMOND BAR.
THE CITY COUNCIL IS COMMITTED TO INSURING THAT THE DEMOCRATIC
PROCESS WORKS WELL SO THAT CITY GOVERNMENT ACCOMPLISHES THE
OBJECTIVES OF THE PEOPLE.
THE CITY COUNCIL AND CITY EMPLOYEES ARE COMMITTED TO PROVIDING THE
DEDICATION AND EFFORT NECESSARY TO CREATE A COMMUNITY OF
OPPORTUNITY AND LIVEABILITY THAT IS A SPECIAL AND DESIREABLE PLACE
TO LIVE AND WORK.
THE CITY COUNCIL AND CITY STAFF UNDERSTAND THAT THE QUALITY OF LIFE
AND ENVIRONMENT IN DIAMOND BAR DEPEND TO A SIGNIFICANT EXTENT ON
THE QUALITY OF SERVICE THAT IS PROVIDED AND WORK THAT IS DONE.
THE CITY COUNCIL AND CITY STAFF ARE COMMITTED TO IMPORTANT VALUES,
SET FORTH BELOW, THAT ARE THE FOUNDATION UPON WHICH THE WORK AND
SERVICE TO AND FOR THE PEOPLE IS BUILT:
1. OPENNESS AND ACCESSIBILITY
2. FAIRNESS AND IMPARTIALITY
3. CREATIVITY AND COMPETENCE
4. FISCAL RESPONSIBILITY AND ACCOUNTABILITY
5. ORGANIZATIONAL RESPONSIVENESS AND EFFECTIVENESS
THE CITY COUNCIL AND CITY STAFF RECOGNIZE THE MUTUAL
INTERDEPENDENCY OF CITY OFFICIALS AND EMPLOYEES AND THE PEOPLE, IN
PROVIDING THE BEST SERVICE POSSIBLE TO ALL.
DATED: FEBRUARY 26,1991 BY: CITY OF DIAMOND BAR
CITY COUNCIL AND CITY STAFF
GARY H. WERNER JOHN A. FORBING PHYLLIS E. PAPEN DONALD C. NARDELLA JAY C. KIM ROBERT L.VAN NORT
Mayor Mayor Pro Tem Councilmember Councilmember Councilmember City Manager
CITY OF DIAMOND BAR USES RECYCLED PAPER
CITY OF DIAMOND BAR
BUDGET CALENDAR
1991-92
PERIOD
ACTIVITY RESPONSIBILITY
Feb
26
Council adopts budget calendar.
City Manager
Feb
26 -
Preparation of departmental work
Finance
Mar
15
worksheets. Entering of historical
data and related information.
Mar
15
Distribution of budget instructions,
Finance
calendar forms and worksheets to
Departments.
Mar
15 -
Preparation of departmental budget
Each Dept.
Apr
05
requests.
Apr
09
Council/Staff Strategic Planning
City Manager
Workshop (one day).
Mar
15 -
Schedule of proposed capital projects.
Planning,
Apr
05
Finance &
Admin.
Apr
08 -
Review and analysis of departmental
Finance &
Apr
12
budget requests.
City Manager
Apr
01 -
Prepare revenue estimate for next
Finance &
Apr
12
fiscal year.
City Manager
May
02
Council workshop to draw input for
City Council
budget consideration (afternoon).
May
06
Complete compilation of preliminary
Finance
budget including final revenue
City Manager
estimates and budget message.
May
09
Duplicate preliminary budget.
Finance
May
14
Submit preliminary budget to City
City Manager
Council. Provide distribution to
City departments and make copies
available for public inspection.
Set schedule of City Council budget
conferences and date of public hearing.
Budget Calendar
Page Two
Jun 04 City Council operational and capital City Manager
improvement budget conferences.
Public hearing of preliminary budget
recommendations. Public hearing on
Capital Improvement Fund.
Jun 10 Revise budget for public information. Finance &
City Clerk
Jun 18
Jun 19
Jun 30
Continue public hearing, if necessary, City Council
and/or adopt budget.
Prepare adopted budget for printing. Finance
Distribute to City Council, department
heads and news media.
Publish summary of enacted budget. Finance &
Submit summary of enacted budget for City Clerk
public review at City Hall & Library.
DI_AMO D I AR i
� -, i Inl _ _._ Ifs�
21660 EAST COPLEY DRIVE • SUITE 100
DIAMOND BAR, CA 91765-4177
714-860-2489 • FAX 714-861-3117
NOTICE OF ADJOURNMENT
Notice is hereby given that the City of Diamond Bar City
Council, at their meeting of February 19, 1991, adjourned said
meeting to February 26, 1991 at 6:00 p.m. at the Diamond Bar City
Council Chambers, 880 S. Lemon Avenue, Diamond Bar, California.
Said adjournment was passed by the following votes:
AYES: COUNCILMEMBERS: Nardella, Papen, Kim, Mayor Pro
Tem Forbing, Mayor Werner
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
C�4�VUA��
LYkbX BURGESS, ity Clerk
of the City of Diamond Bar
Dated: February 20, 1991
GARY H. WERNER JOHN A. FORBING PHYLLIS E. PAPEN DONALD C. NARDELLA JAY C. KIM ROBERT L. VAN NORT
Mayor Mayor Pro Tem Councilmember Councilmember Councilmember City Manager
CITY OF DIAMOND BAR USES RECYCLED PAPER
^ l !1A
y ld F
CITY OF DIAMOND BAR'
INTEROFFICE MEMORANDUM -
r
g� g 'Ilk
TO: nda Magnuson, Senior Accountant
oann Saul, Senior Accountant-
FROM: obert L. Van Nort, City Manager
SUBJECT: 1991-92 Fiscal Budget
DATE: February 11, 1991
------------------------------------------------------------------
The City Council will be holding a study session on
February 26, 1991, 6:00 to 9:00 p.m. to discuss the
FY91/92 fiscal budget. The purpose of the session will
be to explain the fiscal constraints (limited revenues)
available to the Council, as well as the policy issues to
be decided in the next several months.
Revenues: Please project, in concert with this
office, preliminary estimates of revP-1— -
FY91/92, incl>>r9A
Services to b
A. Parks an( FeO -110 i1 �
B. Sheriff
C. Traffic
rrn — �'Yl �s sc ('N5 e me
0' e-,6
ch
cc: City Council
All Department:
AGENDA MEMORANDUM
TO: Honorable Mayor and Members of City Council
FROM: Robert L. Van Nort, City Manager
SUBJECT: Budget Worksession, February 26, 1991
DATE: February 22, 1991
It is with continuing anticipation that the City of Diamond Bar
enters into the third fiscal year of operation. With the beginning
of the fiscal year rapidly approaching, it is appropriate for the
City Council and staff to plan and prepare the Fiscal Year 1991-92
municipal budget.
On February 26, 1991, the Council has scheduled a budget
worksession to review a City Mission Statement, to discuss matters
related to the current fiscal year (1990-91) budget and to review
the budget calendar for the Fiscal Year 1991-92 municipal budget.
For your review and consideration, the staff has prepared data,
which comparatively illustrate the relative staffing and funding
levels, between Diamond Bar and several nearby Los Angeles and
Orange County cities. The comparative data are intended to assist
the Council in its evaluation of range of municipal services being
provided and the manner in which those services are being
delivered, in Diamond Bar. Staff has also prepared a draft City
Mission Statement, for your consideration. Finally, the budget
calendar for the Fiscal Year 1991-92 municipal budget preparation,
consideration and approval cycle has been prepared; and, is
transmitted for your information and approval.
The aforementioned data have been converted into overhead projector
slides. These visual graphics will facilitate and enhance the
staff presentations, during the worksession. Staff has also
prepared overhead slides delineating the various operational,
program and project activities, for which City Departments are
responsible. Departmental staff will be present to make budget
worksession presentations and be prepared to answer questions.
With the current legislative and financial uncertainty confronting
the Federal, State and County governments, not to mention a very
real economic downturn (nationwide and statewide), it is important
that the Council, staff and the community make the necessary
commitment to expend the effort to plan and implement a municipal
budget that maximizes the benefit derived, from each dollar
expended. This budget worksession is the first step in seizing the
opportunity to successfully achieve this objective.
DIAMOND
�,�// (;VF —� [[ 21660 EAST COPLEY DRIVE • SUITE 100
I)I11�IO�'I) IIl�lr �I 77
DIAMOND
2489A AX 717
4-861 31 17
CITY OF DIAMOND BAR
MISSION STATEMENT
THE BUSINESS OF CITY GOVERNMENT IS TO PROVIDE EFFICIENT, EFFECTIVE,
COURTEOUS, FAIR AND EQUITABLE SERVICE TO THE RESIDENTS AND CLIENTS
OF DIAMOND BAR.
THE CITY COUNCIL IS COMMITTED TO INSURING THAT THE DEMOCRATIC
PROCESS WORKS WELL SO THAT CITY GOVERNMENT ACCOMPLISHES THE
OBJECTIVES OF THE PEOPLE.
THE CITY COUNCIL AND CITY EMPLOYEES ARE COMMITTED TO PROVIDING THE
DEDICATION AND EFFORT NECESSARY TO CREATE A COMMUNITY OF
OPPORTUNITY AND LIVEABILITY THAT IS A SPECIAL AND DESIREABLE PLACE
TO LIVE AND WORK.
THE CITY COUNCIL AND CITY STAFF UNDERSTAND THAT THE QUALITY OF LIFE
AND ENVIRONMENT IN DIAMOND BAR DEPEND TO A SIGNIFICANT EXTENT ON
THE QUALITY OF SERVICE THAT IS PROVIDED AND WORK THAT IS DONE.
THE CITY COUNCIL AND CITY STAFF ARE COMMITTED TO IMPORTANT VALUES,
SET FORTH BELOW, THAT ARE THE FOUNDATION UPON WHICH THE WORK AND
SERVICE TO AND FOR THE PEOPLE IS BUILT:
1. OPENNESS AND ACCESSIBILITY
2. FAIRNESS AND IMPARTIALITY
3. CREATIVITY AND COMPETENCE
4. FISCAL RESPONSIBILITY AND ACCOUNTABILITY
5. ORGANIZATIONAL RESPONSIVENESS AND EFFECTIVENESS
THE CITY COUNCIL AND CITY STAFF RECOGNIZE THE MUTUAL
INTERDEPENDENCY OF CITY OFFICIALS AND EMPLOYEES AND THE PEOPLE, IN
PROVIDING THE BEST SERVICE POSSIBLE TO ALL.
DATED: FEBRUARY 26,1991 BY: CITY OF DIAMOND BAR
CITY COUNCIL AND CITY STAFF
GARY H. WERNER JOHN A. FORBING PHYLLIS E. PAPEN DONALD C. NARDELLA JAY C. KIM ROBERT L. VAN NORT
Mayor Mayor Pro Tem Councilmember Councilmember Councilmember City Manager
CITY OF DIAMOND BAR USES RECYCLED PAPER
CITY OF DIAMOND BAR
BUDGET CALENDAR
1991-92
PERIOD ACTIVITY RESPONSIBILITY
Feb 26 Council adopts budget calendar. City Manager
Feb 26 - Preparation of departmental work Finance
Mar 15 worksheets. Entering of historical
data and related information.
Mar 15 Distribution of budget instructions, Finance
calendar forms and worksheets to
Departments.
Mar
15 -
Preparation of departmental budget
Each Dept.
Apr
05
requests.
Apr
09
Council/Staff Strategic Planning
City Manager
Workshop (one day).
Mar
15 -
Schedule of proposed capital projects.
Planning,
Apr
05
Finance &
Admin.
Apr
08 -
Review and analysis of departmental
Finance &
Apr
12
budget requests.
City Manager
Apr
01 -
Prepare revenue estimate for next
Finance &
Apr
12
fiscal year.
City Manager
May
02
Council workshop to draw input for
City Council
budget consideration (afternoon).
May
06
Complete compilation of preliminary
Finance
budget including final revenue
City Manager
estimates and budget message.
May
09
Duplicate preliminary budget.
Finance
May
14
Submit preliminary budget to City
City Manager
Council. Provide distribution to
City departments and make copies
available for public inspection.
Set schedule of City Council budget
conferences and date of public hearing.
Budget Calendar
Page Two
Jun 04 City Council operational and capital City Manager
improvement budget conferences.
Public hearing of preliminary budget
recommendations. Public hearing on
Capital Improvement Fund.
Jun 10 Revise budget for public information. Finance &
City Clerk
Jun 18 Continue public hearing, if necessary, City Council
and/or adopt budget.
Jun 19 Prepare adopted budget for printing. Finance
Distribute to City Council, department
heads and news media.
Jun 30 Publish summary of enacted budget. Finance &
Submit summary of enacted budget for City Clerk
public review at City Hall & Library.
�-.ITY OF DIAMOND BAI-,
MISSION STATEMENT
THE BUSINESS OF CITY GOVERNMENT IS TO PROVIDE EFFICIENT, EFFECTIVE,
COURTEOUS, FAIR AND EQUITABLE SERVICE TO THE RESIDENTS AND
=WNTS OF DIAMOND BAR.
tk (IJ ea
THE CITY COUNCIL IS COMMITTED TO INSURING THAT THE DEMOCRATIC
PROCESS WORKS WELL SO THAT CITY GOVERNMENT ACCOMPLISHES THE
OBJECTIVES OF THE PEOPLE.
THE CITY COUNCIL AND CITY EMPLOYEES ARE COMMITTED TO PROVIDING
THE DEDICATION AND EFFORT NECESSARY TO CREATE A COMMUNITY OF
OPPORTUNITY AND LIVEABILITY THAT IS A SPECIAL AND DESIREABLE PLACE
TO LIVE AND WORK.
THE CITY COUNCIL AND CITY STAFF UNDERSTAND THAT THE QUALITY OF
LIFE AND ENVIRONMENT IN DIAMOND BAR DEPEND TO A SIGNIFICANT
EXTENT ON THE QUALITY OF SERVICE THAT IS PROVIDED AND WORK THAT
IS DONE.
THE CITY COUNCIL AND CITY STAFF ARE COMMITTED TO IMPORTANT
VALUES, SET FORTH BELOW, THAT ARE THE FOUNDATION UPON WHICH THE
WORK AND SERVICE TO AND FOR THE PEOPLE IS BUILT:
1. OPENNESS AND ACCESSIBILITY
2. FAIRNESS AND IMPARTIALITY
3. CREATIVITY AND COMPETENCE
4. FISCAL RESPONSIBILITY AND ACCOUNTABILITY
5. ORGANIZATIONAL RESPONSIVENESS AND EFFECTIVENESS
THE CITY COUNCIL AND CITY' STAFF RECOGNIZE THE MUTUAL
INTERDEPENDENCY OF CITY OFFICIALS AND EMPLOYEES AND THE PEOPLE,
IN PROVIDING THE BEST SERVICE POSSIBLE TO ALL.
DATED: FEBRUARY 26,1991 BY: CITY OF DIAMOND BAR
CITY COUNCIL AND CITY STAFF
PERIOD
RESPONSIBILITY
�,ITY OF DIAMOND BAl,
BUDGET CALENDAR
1991-92
ACTIVITY
Feb 26 Council adopts budget calendar. City Manager
Feb 26 - Preparation of departmental work Finance
Mar 15 worksheets. Entering of historical
data and related information.
Mar 15 Distribution of budget instructions, Finance
calendar forms and worksheets to
Departments.
Mar 15 -
Preparation of departmental budget
Each Dept.
Apr 05
requests.
*J p
A
Council/Staff Strategic Planning
City Manager
4-00 P.`.
Workshop (one day) . 3 - `-'
Mar 15 -
Schedule of proposed capital projects.
Planning,
Apr 05
Finance &
Admin.
Apr 08 -
Review and analysis of departmental
Finance &
Apr 12
budget requests.
City Manager
Apr 01 -
Prepare revenue estimate for next
Finance &
Apr 12
fiscal year.
City Manager
-a 02
Council workshop to draw input for
City Council
ao P r'`'
budget consideration (afternoon).
May 06
Complete compilation of preliminary
Finance
budget including final revenue
City Manager
estimates and budget message.
May 09
Duplicate preliminary budget.
Finance
Budget Calendar
Page Two
May 14 Submit preliminary budget to City City Manager
Council. Provide distribution to
City departments and make copies
available for public inspection.
Set schedule of City Council budget
conferences and date of public hearing.
Jun 04 City Council operational and capital City Manager
improvement budget conferences.
Public hearing of preliminary budget
recommendations. Public hearing on
Capital Improvement Fund.
Jun 10 Revise budget for public information. Finance &
City Clerk
Jun 18 Continue public hearing, if necessary, City Council
and/or adopt budget.
Jun 19 Prepare adopted budget for printing. Finance
Distribute to City Council, department
heads and news media.
Jun 30 Publish summary of enacted budget. Finance &
Submit summary of enacted budget for City Clerk
public review at City Hall & Library.
BUDGET WORKSESSION
BUDGET DISCUSSION
1. CITY MANAGER OVERVIEW
2. DIAMOND BAR DATA
3. CITY MANAGER'S OFFICE (Finance, Personnel,
General Gov't., Police, Fire)
4. CITY CLERK'S OFFICE
5. PARKS, RECREATION
6. PUBLIC WORKS, ENGINEERING
7. PLANNING, BUILDING & SAFETY)
8. QUESTION AND ANSWER PERIOD
9. CLOSING COMMENTS
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FISCAL YEAR 1990-91
FULL TIME
POSITION
1989-90
1990-91
Proposed
Actual
Proposed
Approved
City Manager
1
1
1
1
Assistant City Manager
0
0
1
1
Planning Director
1
1
1
1
City Engineer
0
0
0
1
City Clerk
1
1
1
1
Deputy City Clerk
1
1
1
1
Senior Accountant
1
1
1
2
Financial Mgt. Asst.
0
1
0
0
Parks & Maint. Director
0
1
1
1
Parks & Maint. Supt.
1
1
1
1
Secretary to City Mgr.
1
1
1
1
Admin. Secretary
0
0
0
1
Secretary
0
1
2
0
Clerk Typist
0
0
1
1
Junior Clerk Typist
1
1
1
1
Associate Planner
0
0
0
1
Planning Technician
0
0
0
1
Administrative Analyst
0
0
2
3
Code Enforcement Off.
0
0
1
1
Maintenance Worker
0
0
1
1
Totals
8
11
17
21
I
PART TIME
POSITION
1989-90
1990-91
Proposed
Actual
Proposed
Approved
Account Clerk
0
0
1
.1
Code Enforcement Off.
0
0
1
1
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0
0
1
1
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4
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TRADITIONAL MUNICIPAL SOURCES
NOT ASSESSED BY DIAMOND BAR
The City of Diamond Bar receives revenues from a variety of sources that
are considered traditional municipal revenues. The City receives revenues from
property tax, sales tax, vehicle in -lieu, transient occupancy tax, cigarette tax,
franchise fees, property transfer tax, building permit fees, planning and zoning
fees, fines and forfeitures, gas tax, federal/state/county grants, assessment
district liens.
The revenue sources that are available to the City of Diamond Bar could
be considered the minimum number that a City would reasonably and prudently
assess to fund the full range of municipal services, programs and projects.
However, there are revenue sources that other local municipalities have
established that Diamond Bar has not, at this time, established; among these
revenue sources are:
o Utility Users Tax
o Business License Tax
o Sanitation (Solid Waste) Franchise Fee
o Alarm Permit Fees/False Alarm Fines
o Bicycle License Fees
o Oil Extraction Fees
o Fee Increases Per AB 1600
o Development Impact Fees
o Economic Develpment Fees
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OFFICE OF
CITY MANAGER
(Finance. - Personnel - General Gov't)
Responsible for the management and performance of functions related
to the administration of the City, including but not limited to:
O Provides leadership and direction to City staff to ensure implementation
and adherence to City Council policy directions.
O Prepares a proposed budget for submittal to City Council which
addresses the communities' service needs; reflecting Council's goals
and objectives.
O Provides Council latest legislative information so to present a proactive
City positions on proposed federal, state or local legislation or policies.
O Coordinates the dissemination of information to the public (newsletters,
news releases, CATV).
O Manages personnel related activities: recruitment and selection,
employee payroll and benefit programs.
O Coordinates risk management activities, with the Southern California
Joint Powers Insurance Authority, as a member of same, including
exposure identification, risk evaluation, risk control, risk financjnq-
O Administers the budget and maintains general revenue and
appropriations ledgers; prepares all City financial statements and
reports.
O Manages accounts payable and receivables and prepares all City
payments (warrants) program information.
o Prepares all City financial statements and reports.
o Administers solid waste policies and programs.
0 Administers the animal control program.
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OFFICE OF
CITY CLERK
Responsible for the management and performance of the functions of
the City Clerk's Office including but not limited to:
o Preparation of City Council meeting agendas and
minutes.
o Preparation and maintenance of official records:
agendas, minutes, ordinances, resolutions.
o Codification of City policies into the Municipal Code.
o Preparation and maintenance of the legislative history
program.
o Management of municipal elections.
o Administration of oaths of office.
o Administration of conflict of interest codes and
Statements.
o Publication of legal notices and ordinances.
o Records Management
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DEPARTMENT OF
PARKS AND MAINTENANCE
Responsible for the management and performance of functions related
to public parks and open space facilities and recreation service programs,
including but not limited to:
O Administer parks maintenance contracts.
O Administer landscape and lighting district maintenance contracts.
o Administer recreation Joint Powers Agreement (Recreation
Services contract) .
O Purchase and maintain City vehicles.
O Administer street sweeping contract.
o Oversee contract services for right-of-way maintenance, minor
street repairs, graffiti removal.
o Oversee and schedule contract services for street tree
maintenance.
o Administer bus shelter contract.
o Prepare and distribute Park and Recreation Commission agendas.
o Oversee City water conservation efforts.
I
o Prepare plans and specifications for park improvements, park
maintenance, assessment district maintenance, bus shelter
franchise, tree maintenance.
o Provide inspections for all Public Works landscape construction
projects.
o Coordinate and resolve complaints regarding other public
agencies operating in Diamond Bar.
o Physically inspect the resolution of citizen complaints, whether
performed by staff or contractor.
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DEPARTMENT OF
PUBLIC WORKS/ENGINEERING
Responsible for the management and performance of functions related
to public and private improvements and traffic and transportation matters,
including but not limited to:
O Design and contract/construction management of
capital improvement projects.
O Construction, maintenance and repairs of public
facilities including streets, curbs, gutters, sidewalks,
traffic signals/signs/striping, street lights, sewers,
storm drains.
O Management and enforcement of City requirements
for subdivisions, lot development, utilities, vehicles/
pedestrians, traffic, use of public right-of-way.
0 Management of the plan check and permit issuance
process.
o Coordination of programs, projects and plans with
local, county, regional, state and federal governments
and agencies.
o Management and coordination of various funds
related to capital improvements including Gas Tax;
FAU; Lighting & Landscaping Dist; Prop A; Prop C;
OTS; SB 821.
DEPARTMEN f OF COMMUNITY DL dELOPMENT
The Department of Community Development is responsible for the
management and performance of functions related to current and advanced
planning, building and safety, code enforcement, economic development and
Community Development Block Grant, including but not limited to:
O Develop and implement the General Plan
O Prepare and administer the zoning and subdivision
ordinances
O Review of development projects for compliance with
various development ordinances
O Provide technical support to City Council, Planning
Commission, General Plan Advisory Committee and
Significant Econological Area Technical Advisory
Committee on development and related matters
O Environmental review of development projects in
compliance with CEQA
O Administration of Building Services contract
O Provide building and safety plan check, permit
issuance and construction inspection services
O Code enforcement and abatement of public nuisances
O Develop and administer economic development
programs
O Administration of the Community Development Block
Grant Program
0 Management of records
S
t
a
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f
i
n
9
35
M
25
20
15
10
6"
J
C
PERSONNEL LEVELS
(Comparative Analysis)
By Department
Planning
CITY
Diamond Bar
®
Brea
0
Dana Point
®
Laguna Niguel
0
Mission Viejo
Temple City
Walnut
®
Yorba Linda
35
M
S 25
t
f20
f 15
n 10
9
5
0
PERSONNEL LEVELS
(Comparative Analysis)
By Department
h e 4
Y
3.75
o :w� 0 0 0 0 0
TiM-1
CITY
Diamond Bar
®
Brea
0
Dana Point
®
Laguna Niguel
Mission Viejo
Temple City
Walnut
PER
Yorba Linda
Building and Safety
Note: Cities with a "0" value contract for building services
S
t
a
f
f
I
n
9
35
30
25
WE
15
W
M
x
PERSONNEL LEVELS
(Comparative Analysis)
By Department
Public Works/Eng.
CITY
Diamond Bar
®
Brea
0
Dana Point
®
Laguna Niguel
0
Mission Viejo
0 Temple City
Walnut
® Yorba Linda
Note: Laguna Niguel Contracts for Public Works/Engineering
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
DATE: February 26, 1991
TO: Robert L. Van Nort, City Manager
FROM: Kellee A. Fritzal, Administrative Analyst
SUBJECT: RECREATION BIDDING PROCESS
On October 25, 1990, Staff presented a Request for Proposals -
Recreation Services to the Parks and Recreation Commission. The
Commission approved and recommended to the City Council that they
approve the RFP and transmit it to interested parties. On November
6, 1990, the City Council approved the Request for Proposals for
Recreation Services. On November 7, 1990 RFP's were mailed to six
(6) interested agencies and organizations.
The proposals were due November 28, 1990. Three (3) proposals were
received; City of Brea, Walnut/Diamond Bar YMCA, and Los Angeles
County Parks and Recreation Department.
The Parks and Recreation Commission, on December 1, 1990, appointed
Commissioners Joe Ruzicka and Pat Whelan to as an interview sub-
committee. On December 11, 1990, the interview sub -committee and
staff (Terrence Belanger - Assistant City Manager, Charles Janiel -
Parks and Maintenance Director, Kellee Fritzal - Administrative
Analyst) interviewed the three proposing agencies and
organizations. Each organization interviewed was assessed on their
ability to provide the services requested. The RFP requested that
certain leisure functions were to be performed. After interviewing
the three organizations, the City of Brea was deemed to be the best
one able to provide all the service requested. As a result, the
sub -committee recommended the City of Brea.
On December 13, 1990 the Parks and Recreation Commission reviewed
all proposals along with net costs:
City of Brea $235,674
Diamond Bar/Walnut YMCA $180,052
Los Angeles County $337,706
The Commission discussed the advantages/disadvantages of each
contract. The Commission choose the City of Brea as their first
choice due to experience, and quality of program offered. The
Commission recommended that Staff try to have all proposals come in
at $210,000 level. The City of Brea and County was contacted to
see if costs could be lowered. The Diamond Bar/Walnut YMCA was
already below that level and was contacted to see if they could
offer the programs that the RFP requested, but they had not
proposed. The Diamond Bar/Walnut Director reported the YMCA could
not provide all the requested programs.
Page 2
Recreation Bidding Process
At the January 10, 1991 Parks and Recreation Commission Meeting
there was discussion regarding the budget situation and the need to
remain at a status quo level. The prospect of an in-house program
was discussed. Staff informed the Commission that the City of Brea
had been contacted in regards to reducing the cost of their
proposals to conform to the City's budget constraints.
At the January 24, 1991 Parks and Recreation Commission Meeting,
the in-house recreation program was reviewed. A programming sub-
committee was formed.
Correspondence regarding Diamond Bar's suggested reductions to the
City of Brea's proposal and how the City of Diamond Bar would like
it reduced was sent. On February 14, 1991, staff received verbal
conformation that the City of Brea was willing to reduce the cost
of their proposal to approximately $150,000 (net). A memo from the
City of Brea was received on February 15, 1991 confirming Brea's
intent to reduce their proposal amount.
The Parks and Recreation Commission at their February 14, 1991
meeting reviewed the negotiated changes in Brea's proposal. The
Commission voted 4-1 recommend to the City Council that they
negotiate a final contract with the City of Brea.
The City Council, on February 19, 1991, directed staff to negotiate
a final contract with the City of Brea; and, to bring it back to
the City Council on March 5, 1991.
In concurrence:
Terrence L.elanger
Assistant _ -City Manager
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
DATE: January 26, 1991
TO: Robert L. Van Nort, City Manager
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
DATE: January 26, 1991
TO: Robert L. Van Nort, City Manager
FROM: Kellee A. Fritzal, Administrative Analyst
SUBJECT: Facility Use Charges
Under the existing Joint Powers Agreement with Walnut Unified
School District the City is not charged for recreation facility
usage. With the termination of the JPA, the City has contacted
both School Districts (Walnut Valley and Pomona Unified Districts)
regarding a master use agreement for facility usage.
Walnut Valley Unified School District notified the City on Friday,
February 22, 1991 that the facility cost has been revised. The
cost of renting a room will be $15 a hour. If multiple rooms are
being used at one site, the City will be charged for only one room
and a half-hour for each additional room for clean-up. Staff from
both agencies will meet to prepare a quarterly schedule.
Staff has met with Pomona Unified School District. The master use
agreement is being drafted. If a custodian is on-site during a
scheduled recreation class, there will be no charges. If a
custodian has to be specially scheduled the City will be charged
for that cost.
The estimated total cost of facility usage should be $25,000 to
$35,000.
In concurrence:
Terrence�.� Belanger,
Assistant -City Manager