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Home My WebLink About12/04/1990THIS MEETING IS BEING TAPED BY JONES INTERCABLE FOR AIRING ON CHANNEL 51, AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TAPED. ALL COUNCIL MEETING TAPES WILL BE BLACKED IMMEDIATELY AFTER AIRING AND WILL BE UNAVAILABLE FOR REPRODUCTION. Next Resolution No. 96 Next Ordinance No. 17 CALL TO ORDER: 6:00 P.M. PLEDGE OF ALLEGIANCE: Mayor Werner ROLL CALL: COUNCILMEMBERS PAPEN, KIM, MAYOR PRO TEM FORBING, MAYOR WERNER COUNCIL COMMENTS: Items raised by individual Councilmembers are for council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Please complete a Speaker's Card an ,give it to the City Clerk (completion of this form is voluntary). There is a five minute maximum time limit when addressing the City Council. CONSENT CALENDAR: The following items listed on the Consent Calendar are considered routine and are approved by a single motion. 1. SCHEDULE FUTURE MEETINGS - A. Council on Aging Bi -Monthly Meeting - December 7, 1990 - 8:30 a.m. to 3:30 p.m. - Days Hotel, 21725 Gateway Center Dr. B. Planning Commission Meeting - December 10, 1990 7:00 p.m. - W.V.U.S.D. Board Room, 880 S. Lemon Ave. C. General Plan Advisory Committee - December 13, 1990 - 7:00 p.m. - Ramada Inn, 259 Gentle Springs Ln. D. Parks and Recreation Commission - December 13, 1990 - 6:30 p.m. - City Hall E. Traffic & Transportation Commission - December 13, 1990 - 6:30 p.m. - Community Room, 1061 S. Grand Ave. F. City Offices closed - December 24 & 25, 1990 for Christmas Holidays. CITY COUNCIL AGENDA PAGE 2 DECEMBER 4, 1990 2. 3. 4. 5. 6. 7. WARRANT REGISTER - Approve Warrant Register dated December 4, 1990 in the amount of $457,080.24. TREASURER'S REPORT - Approve Treasurer's Report for the month of October, 1990. APPROVAL OF AMENDED MINUTES - Regular Meeting of November 6, 2990 and Adjourned Regular Meeting of November 13, 1990. TRAFFIC AND TRANSPORTATION COMMISSION MINUTES - Receive and file Traffic and Transportation Commission Minutes of October 11, 1990. PLANNING COMMISSION MINUTES - Receive and file Planning Commission Minutes of August 13, August 27 and September 10, 1990. PARKS AND RECREATION COMMISSION - Receive and file Parks and Recreation Commission Minutes of July 2, July 12 and July 26, 1990 8. BOND EXONERATION - L.A. County Department of Public Works for Road Improvements, Tract No. 36813 vicinity of Golden Spgs. and Diamond Bar Blvd. City Engineer has reviewed and recommends exoneration. Recommended Action: Approve work completed, exonerate the Surety Bond and direct City Clerk to send Council action to principals involved. 9. RESOLUTION NO. 90 - XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT OF THE STATE OF CALIFORNIA TO ACCEPT ON BEHALF OF SAID DISTRICT A TRANSFER AND CONVEYANCE OF STORM DRAIN IMPROVEMENTS KNOWN AS PRIVATE DRAIN NO. 1812 UNIT I IN THE CITY OF THE DIAMOND BAR FOR FUTURE OPERATION, MAINTENANCE, REPAIR AND IMPROVEMENT, AND AUTHORIZE THE TRANSFER AND CONVEYANCE THEREOF. Private Drain No. 1812-1 was constructed in 1989 as part of improvements in Tract No. 36813. The drain has been inspected and approved by L.A. County Department of Public Works based upon satisfactory completion of improvements per approved plans. The City Engineer has reviewed the improvements and is in agreement. Recommended Action: Adopt Resolution No. 90 requesting L.A. County Board of Supervisors to accept the transfer and conveyance of storm drain improvements known as Private Drain No. 1812-1 in the City of Diamond Bar. CITY COUNCIL AGENDA PAGE 3 DECEMBER 4, 1990 SPECIAL PRESENTATIONS Proclamations, certificates, etc. 10. PROCLAMATION - Proclaiming the month of December, 1990 as "Strap Your Water Heater" Month in conjunction with the year-long Earthquake Survival Program. 11. SWEARING-IN OF NEW PARRS AND RECREATION COMMISSIONER - David D. Meyer to be sworn in as the new Parks and Recreation Commissioner to fill the vacancy left by the resignation of Ivan Nyal. OLD BUSINESS 12. TRAFFIC CIRCULATION ELEMENT RFP - Pursuant to Council direction an RFP for the preparation of the Traffic Circulation Element was circulated. Eight firms submitted proposals. A Proposal Review Committee evaluated and rated the eight proposals and selected four firms to be interviewed. At the conclusion of the interviews and final evaluation process, the panel unanimously recom- mended DKS Associates as the firm to prepare the Traffic Circulation Element and allocate $125,000 from unappro- priated General Fund, Prop A, Prop 111 and/or other pertinent reserves to fund the cost of the preparation of said element. Recommended Action: Award contract to DKS Associates to prepare the Traffic Circulation Element and allocate $125,000 from the City's unappropriated General Fund, Prop A, Prop 111 and/or other pertinent reserves to fund the cost of the preparation of said element. 13. RESIGNATION OF COUNCILMAN PAUL V. HORCHER - and Declaration of Council Vacancy. Recommended Action: Accept resignation and declare Council seat vacant. 14. CONSIDERATION OF APPOINTMENT TO FILL COUNCIL VACANCY - Recommended Action: Direct staff as necessary. ANNOUNCEMENTS: Councilmembers to direct staff regarding any matters to be discussed at the next regular meeting. CLOSED SESSION Litigation - Section 54956.9 Personnel - Section 54957.6 ADJOURNMENT J I N T E R O F F I C E M E M O R A N D U M TO: Councilmembers Papen and Horcher FROM: Linda G. Magnuson, Senior Accountant SUBJECT: Voucher Register, December 4, 1990 DATE: November 28, 1990 Attached is the Voucher Register dated December 4, 1990. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to it's entry on the Consent Calender. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listing of vouchers dated December 4, 1990 have been audited approved and recommended for payment. Payments are hereby allowed from the following funds in these amounts: FUND NO. FUND DESCRIPTION 001 General Fund 138 LLAD #38 Fund 139 LLAD #39 Fund 141 LLAD #41 Fund 225 Grand Av. Const Fd 226 Chino Hills Const Fd TOTAL ALL FUNDS APPROVED BY: Linda G. M gr'uson Senior Accountant r Robert L. Van Nort ``City Manager AMOUNT 434,921.88 13,252.46 6,769.99 342.88 1,154.03 639.00 $457,080.24 Phyllis E. Papen Councilmember Paul V. Horcher Councilmember ��}� ............. a..+J4ui VENDOR %FlM,i t`4DCR # PREr4:D * F A1COU" ,# T ,..;. NL P A T F L_a_;,_. _ TB ,'o,. AMOUNT .E --------------------------------------------------------------------------------------------------------------------------------------- Ile-,S rue i1UE! 4i lensTr'ue mateu-=_ectri °u'eoiv 4;oateurEie Slim Tndj.Strie5 A511 -1n^ reianaer. .errence _. elanoerT 4.— 01- 030"-233 �i?i4A Bus ! iubi5an iahrlel '!iv 80v5Ulub 401-4510-5500 i 11244A +1'T15tensen 3 ;allace inc 'hrl5Wal +001-45?ii-4 1 M 4H ,o�eot;ter Aoclie!' SvStems :A5 tJ�H i- ��:n-403? i 112�J4H D. B. Chamber ni :I'ommene _%Echamer f3Y1-u ui 1+-232 u �,ti74t Diel lav u^emicai ieIRavC':ea +%961-4316-2210 1 11204A 29 i"`s^4 arr..-4 oa'.1 a,nc .poi: �;'4.23 -741 F `, ND R -nTAL DUE VENDOR ----------- ..`e _.7 2'aD2r Disaen5er 3o.SO ------- T TAL L'!�E 4E!iDCR--------- 27 2 7 'i 2/`0'4 Park.ina\Meais Lecc ;; c2.71 TOTAL EPUE VENDOR ------- —,,.7i 1:'27 1271)4 i3raifiti Re;novai Seo, o"',9 5.±0 DUE'7EINDCR -------- 955.^/ __;'27 Icr04 Prooert'v Tax\PrceSs Sery 5;3.23 TCT'AL nLc, 1)END0R-------- h93,2E 29 !G4 �e* ,ueeain�`Octnb2r 1+.259.0 TO AL r!;_Z VFNDCR-------- -------12' 1'+N;4 4 1201W Aaintenance Dece.,rber I.29 12x494 *eetinc-aerner 10 . "f 11/28M @00011076 .L yL REr4 D 'AIIIINT ---- i')+).:- _ i AL i UE s'ENDOR ------- Q) A .i 27 2rF4 _ 4)5 .rain Opener. ludae Bustr _33.i0 TOTAL WJE VENDOR -------- 239.14 77r ENDCR ?TAME ;_"VDDR ID, { PREPAI; a �±=.E"u LirT ?R03.Tp-a!O PATCH r';.L?yE%NiO. :VTR`*.'-D�t e'Jn, �a ??PTiJti MO'!NT wIt "HECK --------------..----------___----__----------------_-_---------__-_------_---_-..--__-_--------------_-------------------------------- j'iamond Bar Business Asoc LiBBushssoc 112G94A Eastman inC. *' 1-4+')9f'-113 001-4210-6223 East�an i1234A 11294. 1 11234. =wino lrrieaticn Products "aina }141-4541-11`213 1 11234. E;txOn EXXOn {331-4331-2312 i 112?4A fN�.1-4�3+�-231 �; L i12r4A 031-42113-2310 1 11234A *001-431' -2313 1 112W F. *torten Pitt Co. MartonPitt WI -4411-1233 1 11234B Federai Exeress Corp. CedExeress 001-44'19v-2123 1 11234B Fuller camper ruiier%ai�a *33I-4313-6133 1 11234D FOA GFOA ti+�i-45-23"c 1124B TE California STE 401- 4390-2125 1 112 Y 4 B __ _. 121;4 Common Area Maintenance 1 2. 0 117.1 DUE '.'ENDOR-------- :52, 3 1i 2.' 12 r•4 5ucclies 842.36 ,1;21 12x.,'4 redir *,emo 11/21 122;04 -onouterstand 241.31 TOTAL DUE VENDOR -------- 34 127 12'+'4 Gu52444 _Cr1nN.ler "art_ Dist 241 _93.1: ;L-iTAL D'UE 'VENDOR -------. ?. 6 11;'21 .2, A4 FuEi- :`y Manacer 1.83 11/21 i2,''04 Fuel -Car Pool Vehicle 11.13 11121 12/34 Fuel -Code Enforcement 49.13 11!2; .2/34 Fuel-PRrk.s 129.32 ICTAL DUE VENDOR --------) 266.62 .1/21 12134 15541 Misc 5uaalies 336.14 7QTAL %iE VENDOR -------- 136.% 111/21 112/94 Express flail 33.p1B TOTAL DUE VEINDOR--------) +.3.33 11128 12,'14 2303 Hedlinersloark. trucks 358.88 TOTAL DJE VENDCR-------- :58.88 21 12rs+.4:3 -as,h, Mnomt far Govt 2c-ok 11/2; Eneroencv Prep Phone 4;.43 T:'TAL 711E 'VENDOR --------; 43.43 �ZN 7 4 ..............2/04/'� v�DD N�E /��DOR IJ. 4OC OUN T LqO ,TX -XO BATCH pO.iINIE/NO. �-JTHj/DU-,T7- -------------------------------------------------------- ---------------------------------------- �T8' �molve i �m. 3oe A. Gomsains +A81��0�8�� L�204D ICMA Retirement I7 MA 49 ICMA Retirement T_sSt __MN 0�1-2110-1007 L 112�8 lCMAKetoement Trust I0A Inland Val ley Db B:i1etn 0D *01-04-211S L 11204D Jm`n Wiley 11 L,nns 3oh W de` Kfio, glupor'nt ufmp Kirk Pauer Co KirkPannr L.A. C��'Sher��f'�C her r s Deo I1204 001-4412' :411 1 112@4B 001-4413-',01 1 112@4 r*PRBAID�* 4H0UHT -:ATE CHECK ________________ :hone renm�'Decemer �78.33 7 T D j E YE�D OR '----- �78.S3 /27 12/04 Lagal Services 7.Tj T A LDUE VENKR----- 2.Z. 3 ��/27 !2/A4 n�uer,�ip'3ola�e +77.00 77AL DUE VENDOR '----> .77.�W 11;'27 4 nn2* Doierred Comm Deg PP24 i2V.00 'IT AL 0E VENDOR --------- ---'>U27 1 12 12/04 PP23 Def Como Ded PP23 TOTAL 0EVENDOR -----} 128.0A 14, /27 12/04 17S28 Notices Published 132.66 TOrAL I!E �U27 L2/04 Reference booi- llways 29.80 DIDE VENDOR -----} LU28 12/04 Print of graming plans 4.94 �O�L DUE�NDO ----) 4.94 �/27 12 B32_S_: (erox Paner TOnAL DUE '--'—, 3326.26 11/28 12/04 Concr s"cs-uhtohor '-,720.42 u/28 12/a4 L0849 Contract ,.cs-Dctober 80.805.9� 11/28 12/01 4 80649 Contract eos-Dctobc, -OTAL DUE VENDOR ----, 286,021.&7 �PiD�. ;eH►L �!iDER T1. f PREPAID s 3 %?Ir' EA_: i ''D_7 n ti'.i „''T, E.� r l i ^I C f �4 !I �� ` "T ^E P, _ ;� hTAr; 3N _ MOUNT 14. CHECK ---------------- —------------------------------------------------------------------------------------------------------------------- :U t; -;her... _tl, e rtt. �:3wi-uv,-54y1 ..12:48 f Vii{j i-LL33i urJM� andSCaGe3 1L*:4B 1 112841 _eaQu'e cf Ea, L:t1eS_2aL'u'e .4. .%a 4Ni 2 11�N4E Leigis Ersravina Ir. _eaiSEnora f�01-4095-12+10 1 112048 f,101-4095-1200 2 11204B Marine's Memorial A550c. MarineMesA f;=01-4i�10-2325 i 11204E x001-403.-2325 1 11204E Missirun U i:orm f��i-43i�-12'• kl Myers. Elizabetn aI-431:-53?sj M15510nLn1 1 112048 Myer=_E 112948 t. Lancscane Maintenance Ck_andsc t139-4538-550�± i li£'}4b mai TD `a-p'n,"luQimlit Bill 45 fj. 0Q± �TRL t;UE 'itNDDh -------- 450,0:± .x!21 .21'4'4 ^?2913 SVcamare Sail Removal 824 "' ' 7 ,�r:nz�er nepair�tandai5 1 a ., �+ ..o 11/21 12/04 OK867 _orinkler Reoair\Vandais 05.99 TOTAL DLE VENDOR -------- 5a.@.15 /28 'ti4 _Junci1`,Mcr wori;Snon 3.6b10.c,0 __..''i5r90 eeW13r16 ?:1TAL PREPAID AMOUNT ---- 3.t:� <:%1 ------ TOTAL DUE VENDOR -------- 11,127 11(2' 12it4 40 Tile Plates h4.05 11;=1 12/04 .149 Frame Plaoue TOTAL DUE VENDOR --------; 134.05 11,129 12104 Adv deoosit-League coni 150.00 :1;15149 0®90013015 1112$ 12104 Adv deposit-Leacue Eon: 60.0r 11 15x96 6000m13W15 'CTAPREPAID AMOUNT ---- 210.00 TUIHL DUE VENDOR ---__-__. 11%21 12114 Uri iiormsi?ari.5 309.59 OTAL DUE VENDOR -----------09.5;3 117 12'v,'4 p 4 R Meet ino i9h.`0 TOTAL �iJE ::FNDGR -------- yo6.0 1'21__r =±4 . 4? .. 7ct,ber M.ai; i, ._.t t3A 4.1v�5.r:a TOTAL DUE VENDOR -------- E dHC N0— E dDi R. . * PREP41D t + % Ou UNT 9U . i -'U r. C P_._.:��,'PC.DN. ?kY%DU E APIC: ;EECRIP?ICyMOUNT DATE i ECk; ----------------------------------------------------------------------------------------------------------------------------------- �_^eee:ter ELii.di�o Eacv=ateset}er Plaan, LN. feei-[LL 7 112w;4E '1'28 1C774 —e rent `eet !,.Nov -.1 «?!�I-4221-52:1 2' 112 4E "_ 28 12 1' 04 _ ,25-+.+'h 12=r4C 11;21 1'_'IG4 _,e16ui "avrc l Transfer Pa4TolI , p ..ILO 12r�4 PaYrcil �ransfer fikS i1-1�Zv - .12-0 WE .a, LB 12194 Planning Network Plan;inoNs +NI -4218 1. -422 111204C 11:21 121/D4 'P'4229 001-4210-4220 2 11X41. 11121 12/ �4 4!', L 3a Public Enol Retirement PERS 4NI-Zl i 3-1 0 98112 44E _, c8 iLi —04 Public -tmGI Retirement PERS L il'16E 11,26 R.L. Dcuo1ass t1eCtT1C R:-Doua B 0191-4-96)-22 1 2 IID4'7- 111'1 12 @4 k.'RS 34stem R R t `Wi-4�'44t_11�11 1IC214L 'l;;2" ;21 '2;04 JLOiiCarinc-uctobar Plaan, LN. feei-[LL 7 Du:Idina services -October 12.989.18 —e rent `eet !,.Nov -.1 "CTAL DL'E JENDOR-------- '3Vro1 _ransfer `23 _ ,25-+.+'h 12iU4i9A 0. ,,00@003S TDTAL PPEPAID AMOUNT ---- v1,HD,' 'UTAi DIE t!� �.:'iil� Pavroli _ransier-PP24 c.i .iD _2 w419 0 36 TPTAL PREP AID AMOUgT TUTAL DJC)CMDF--------- Y7, 00 8i111ino for Sen Plan 5 O ft billino uctober Eev. Zade 723.93 ?CTAP DUE 'VENDER -------- 1, 533.93 Retirement PPF9 3,513.59 11115i9D P�0NH13 14 TO'AL PREPAID AMPLNT ---- _.51,,.69 'OTAL DUE 4ENDOR-------- 0.0 Retirement - PP 221 3,c29.15 11/25199 000@113071 TOTAL PREPAID AMOUNT ---- =.529.15 TOTAL DUE VENDOR --------- ° . outlet _^s?allatioo S4.0a1 `IIT AL uJC `_ND0R -------- _4.yp Reset Postage deter -UTNL r''E ,-�CPR --------- BN,v ` til D OR !4T'A ME J ('�f (}�� %'r.' Ali.L .`l�.L. it l'v... ._,Tq�1'UUE 1 J1 uL N 1.?T:J.'1 -------------------.----_.._--_---_--_--_--_---_..__--__----_-_---_---_-----------------_------ in! Iran'er''As50c _,_. :'1. ".A Mlar-taps 9.41 J0 -:LGi L 1 2 };?01,-423,+'-5221 3 .1204D }r 01-4*2 -522 4 i 2'4D }r?�:i-4230-q-221 1,1 �4D }301-4512-5221 i �1234G }a01 -4S 1k'-5221, 2 11204D } 25-4230- 221 1 119AD }225-4230-5221 _ 112a4D }225-423,'-5221 SoCaEdiscr- }225-4232-5221 + 112M 1296 K1_ 42., _22- :'. 1 1!1;:411 San Gariel U1'✓ ;Tribune S51r'Trteune }301-4040-2115 2 112047 - Sir Seedy SirSpeedv }821 -409? -2112 1 11224E *41-4090-2113 2 i12e4: So. Ca. --tint Powers Ins. SC]PIA +40;11-2=1--1006 2 11204C 2"u 12 u Lti 1,2, 4 11128 12134 111126 1.2 4 11"28 12134 111128 12i'14 1,1, 28 121 A4 11128 12;04 11;28 12"A4 111128 12"104 11128 121;4 iir"7 121%;4 7'4 11'27 12/04 3981 11127 12104 4238 iii., :'2104 ue'. 11127 1 4 `=7V Southern Ca. Edison SaCaEdisan Mlar-taps 9.41 }001-4311-2126 1 112041' 11x"2.' 59.33 -01-4316-2125 1 112040 11127 1L; A4 }001-4328-2125 1 112340 11/27 12134 }001-433,1-2126 1 11934C 11!2- 4S. 5A Soutt•,ern Ca. Edison SoCaEdiscr- Engr-Chino dills Pkwv ?,0 *401_,41k 21-1- 1 112M117 Natice Public fearing 12,'4,4 :.L st ?REPAiD A!4OUlT DATE :LECs`. -------------------------- S w ne2rino secs Mlar-taps 9.41 nor -pian ca.irq 193. 0a nOT-Bus stcq 5nelter5 59.33 t:^.gP-UP31r C;dn5fBrs i.264.e;0 ErgT-5iur sedi 57. ?'s cRor-Golien Sp; @ Sunset ErcT-brand Loneaiem 324. 3 Engr-Grand @ Shotgun 624.00 Er; gr -Grand @ lontefino 4S. 5A Engr-Grand @ OB Blvd 100.53 Engr-Chino dills Pkwv ?,0 AL DbE 'iE`r'E'1!R-------- ..59.." Natice Public fearing 113.57 ,.._.; u � H� DUE VENDOR --------; 113.51" Color Letterhead 112.82 Envelooes`,fJar^ant Reeuest 713.6d TGTAL DUE 'VENDOR -------- 185.42 ?re-V1s10r Dec _45.3; 'rem-'vlsion NOY 2.6= u,AL DL' VENDOR --------; -. :83.4,2 Paul Grow Park 22.63 Maole Lill Park. :;89.5" Summit Ridge Park 232.67 Svcamore Cp Park 196.91 ?OTA_ DUE 'VENDOR -------- 835.75 51eCt=10 TTaffl� �1Jnts .92.17 TOTAL DUE VENDOR -------- ..:.92.19 2112 J ............. i1) VENDOR -4` - r - y Gi'' - Y 4 BATEP, _ ,.-; i0. _ .TR ,'D . U:. " K. . _;N SUNT TE .�tCN _cuthern �.a. -,%son - _'auison 5outnern Ca. �:d.so" uo7atdi505 *133-4E33-2120 _ 1- 4C SaUthern C.a. Edison EoCa di=an +139-4S?7-2126 11204C COCaE01sun +�?1-43%3-2125 i1204C *41-4313-'2120 2 41204C z0uthern Ci. Edson SoCaEolison *141-4541-2126 1 11284C Standard insurance or Ore Standardin +,0!-)11 ^-1 ?5 1 11204C otal Easiness machines TatBusMacn +D01-4RM-2200 1 11204D *01-4�_P-133@ 111204C .rani. O_ntroi S+,c inc. rafzicCc-. rd'i— -oer'd:io": .=lti_',a *i9b1-4]1i++-55D0 1 112D4D --,�, ��,4 �'_E_'ric ._diii❑a .a.+,trai _ 1�y.=d _TML ....r YtiE— --------- - 7 J :1:'2' 12?D4 _iec+ric�ist x'c .15 iOIAL DUE VENDOR -------- '' 11;21 121;4 _lect-._ Dist 13° 331%3 E MOR -------- 21 121 /A _',. ae.+ yerita�,e FaTy. .. 4 !112112/b%4 Sent iec+ric Heri+ace Par; 'OTAL DIE 'VENDER -------- 458.11 11;21 11%21 Elect Dist 141 49.12 TOTAL DUE VENDOR --------` 44.12 11J227 121,44 Dec Dec -L1 ei,Add 3,i4 '.TAL DIE ',;ENDCS------- 4.5. .1:128 12'/04 6451 Reour _ranscriuer 11/21 12/x;4 6841 'Victor Calculator 167.41 'CTRL DALE VENDOR -------- 224.41 1121 12910 hisc Suoolies 1�5.4i TOTAL luL `.ENDOR-------- 3".4; 29 121' 4 k%'.1G:-0/ yarR.ina anu sioninOiroads ?%21.4 2E ?2. ... .� 22"4 9 J#a q£1,522:!, IN 52222 &2§ezSpQ. S9E5E as1J 22!225 ABaT »2 2EK aGR D«mat 52252 tw6K2-&a 1224 22§2J� au S<G@!a§ >w2e2, Q@R&Q@\3 GR 336 9&952J2w 222 22§2»5 2.3£3 lwEaa52§ ZS2ND 22§2/04 SSE£ !¥2@9R2t 1324 j2.3 I" �w2Q222E :S2£ 22l2<& !42££226 :23.@ 22324 2/565 wins 2v42, ;w2e2, Re9§2315 :254 22§2RK &a& 2»4%!23 WVWatpijlE 5245!\15 4 11240 11128 2R e eK Mainz C 5:7 EN D 2 Q@r@hGa Park Jta Q@R&Q@\3 GR 336 QwrP4e,z ha Ga&e w@D&mRRaeGR 2.3£3 Q&a£amaPark as J§ 2&L 3.3 725----1 SSE£ GtEJa§g8 S«2a 2It53 «NB»G ----» Se&a QtE4 J§ 49 6, 43. 2 ---0 2ItDUE VENDOR -------- 0T Al aezE------> aJg>4 Q9LSE--------------- 2/565 2IL§ REPORT ------------ LS7. �£ TH�U............2/*4/ow �lS8�S �UST GJ[ xAS POSTB ;OA& 1IR[C, R[V�U[ E<P[NE REVEG EXPENSE -------------'---'—'------------------------------------------ ��1Generai rund ^3~.92i.86 �S.73�.»6 :4IH' t. r^rm �`�.�6 '39!LAD L38L--A 4.36 �H'Grand Av Canst Fu 03 22�x�noc3Y.�N �UT A& ------' ---'---' -----'-- —'----- ------ ------- 4u FUwDS �S/.A6�.�� S./36.f6 AGENDA NO. CITY OF DIAMOND BAR AGENDA REPORT DATE: November 29, 1990 MEETING DATE: December 4, 1990 TO: Honorable Mayor and Members of the City Council VIA: City Manager L,, 'Ifs FROM: Linda Linda G. Magnuson' Senior Accountant Submitted for Council's review and approval are the Treasurer's Statements for the month of October, 1990. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, and investment account balances. FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: Robert L. Van Nort City Manager (Narrative continued on next page if necessary) Andrew V. Arczynski City Attorney ------------------- Terrence L. Belang Asst. City Manager CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT October 31, 1990 FUND BEGINNING BALANCE RECEIPTS TRANSFERS DISBURSEMENTS IN (OUT) ENDING BALANCE GENERAL FUND $2,209,959.43 $564,522.47 $609,233.38 $2,165,248.52 TRAFFIC SAFETY FUND 37,065.00 11,462.74 48,527.74 GAS TAX FUND 1,051,833.65 183,637.93 1,235,471.58 TRANSIT TX (PROP A) FD 475,884.69 75,503.03 551,387.72 LOCAL TRANSPORTATION FD 0.00 0.00 FEDERAL AID URBAN FUND 0.00 0.00 STATE PARK GRANT FUND (1,887.86) (1,887.86) LTG & LNDSC DIST#38 FD (21,697.44) 2,105.85 16,798.03 (36,389.62) LTG & LNDSC DIST #39 FD 225,955.55 4,588.66 22,038.09 208,506.12 LTG & LNDSC DIST #41 FD 52,527.91 1,304.43 4,012.00 49,820.34 SELF INSURANCE FUND 129,812.08 2,509.76 132,321.84 GRAND AV CONST FUND 116,544.07 478,734.88 56,311.92 538,967.03 CHINO HILLS CONST FUND 233,897.99 691.00 233,206.99 TRAFFIC MITIGATION FEE FD 325,978.00 325,978.00_ TOTALS $4,835,873.07 $1,324,369.75 $709,084.42 $0.00 $5,451,158.40 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOUNT $140,151.45 PAYROLL ACCOUNT 12,506.95 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS $153,158.40 INVESTMENTS: TIME CERTIFICATES $0.00 COMMERCIAL PAPER 0.00 L, A. 1. F. 5,298,000.00 TOTAL INVESTMENTS 5,298,000.00 TOTAL CASH $5,451,158.40 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR NOVEMBER 6, 1990 CALL TO ORDER: M/Werner called the meeting to order at 6:02 p.m. in the Council Chambers, W.V.U.S.D., 880 S. Lemon Avenue, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance ALLEGIANCE: by Mayor Werner. ROLL CALL: Councilmembers Papen and Kim, Mayor Werner and Mayor Pro Tem Forbing. Councilman Horcher was absent. Also present were City Manager Robert L. Van Nort, Assistant City Manager Terrence L. Belanger, City Attorney Andrew V. Arczynski, City Planner James DeStefano and City Clerk Lynda Burgess. COUNCIL COMMENTS: C/Papen announced that the California Commission on Aging will conduct its bi-monthly meeting on December 7 from 8:30 a.m. to 3:30 p.m. at the Days Hotel and that interested Seniors are invited to attend. M/Werner spoke on the "Governor's Litter Prevention Campaign" to be instituted throughout the State at a cost of $25 million annually. PUBLIC COMMENTS: Mr. Greg Laughlin, Manager, Krikorian Diamond Bar Theaters, 2751 Diamond Bar Blvd., stated that he would be leaving the area November 20 to open a theater in Whittier. He thanked the Council and staff for their support and indicated that, in his opinion, this Council is "the best." CONSENT CALENDAR: MPT/Forbing moved, seconded by C/Kim to approve the Consent Calendar with the exception of the Minutes of October 16, 1990 and October 30, 1990. Corrections will be made to the Minutes of October 16 and included on the November 13, 1990 agenda. Motion carried by the following Roll Call vote: AYES: COUNCILMEN - Papen, Kim, MPT/Forbing and M/Werner NOES: COUNCILMEN - None ABSENT: COUNCILMEN - Horcher Schedule Future A. Parks & Recreation Commission - November Meetings 8, 1990 - 6:30 p.m., City Hall B. Traffic & Transportation Commission - November 8, 1990 - 6:30 p.m. - Community Room, 1061 S. Grand Ave. C. Joint Meeting of City Council/Commissions - Re: Capital Improvement Projects (CIP) - November 13, 1990 - 3:00 p.m. - W.V.U.S.D. Board Room, 880 S. Lemon Ave. NOVEMBER 6, 1990 Warrant Register Treasurer's Report Traffic & Trans. Comm. Minutes Planning Comm. Minutes Parks & Rec. Comm. Minutes Denial of Claims PAGE 2 D. Planning Commission - November 26, 1990 - 7:00 p.m., W.V.U.S.D. Board Room, 880 S. Lemon Ave. Approved Warrant Register dated November 6, 1990 in the amount of $511,178.75. Approved Treasurer's Report for the month of September, 1990. Received and filed Traffic & Transportation Commission Minutes of September 13 and September 271 1990. Received and filed Planning Commission Minutes of May 14, June it and June 25, 1990. Received and filed Parks and Recreation Commission Minutes of June 14, June 28 and June 30, 1990. Denied Claims for Damages filed by Kenneth Scott on October 9, 1990 and Potlatch Corp. & Simpson Paper Company. Resolution 89-57(A) Adopted Resolution No. 89-57(A) entitled: Amending Res. 89-57 A RESOLUTION OF THE CITY COUNCIL OF THE Adopting the Budget CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, for FY 1989-90 STATE OF CALIFORNIA, AMENDING RESOLUTION NO. 89-57 ADOPTING THE CITY OF DIAMOND BAR APPROVED BUDGET FOR FISCAL YEAR 1989-90. Resolution 90-86 Adopted Resolution No. 90-86 entitled: Approving Execution A RESOLUTION OF THE CITY COUNCIL OF THE of JPA Creating CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, So. Cal. Joint STATE OF CALIFORNIA, APPROVING EXECUTION Powers Insurance OF THE JOINT POWERS AGREEMENT CREATING Authority SOUTHERN CALIFORNIA JOINT POWERS INSURANCE AUTHORITY, AND FURTHER APPROVING PARTICIPA- TION IN ITS JOINT PROTECTION PROGRAM PRO- VIDING LIABILITY COVERAGE THROUGH SELF- INSURANCE, LOSS POOLING AND EXCESS INSURANCE. Resolution 90-87 Adopted Resolution No. 90-87 entitled: Electing to A RESOLUTION OF THE CITY COUNCIL OF THE Participate in the CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, Employee Health STATE OF CALIFORNIA, ELECTING TO PARTICIPATE Benefit Plan IN THE EMPLOYEE HEALTH BENEFIT PLAN OF THE SOUTHERN CALIFORNIA JOINT POWERS INSURANCE AUTHORITY. NOVEMBER 6, 1990 PAGE 3 Resolution 90-88 Adopted Resolution No. 90-88 entitled: A Calling for RESOLUTION OF THE CITY COUNCIL OF THE CITY OF Member Cities to DIAMOND BAR CALLING FOR ITS MEMBER CITIES TO BAND Develop a Plan TOGETHER TO DEVELOP AN ALTERNATIVE PLAN WHICH to Create a CREATES A LOS ANGELES COUNTY SUPERVISORIAL Supervisorial DISTRICT THAT PLACES ALL SAN GABRIEL VALLEY CITIES District to IN ONE DISTRICT. include all S.G. Valley Cities in one District Recreation Approved Request for Proposal for recreation RFP services. Resolution 90-89 Adopted Resolution No. 90-89 entitled: A Requesting Bd. of RESOLUTION OF THE CITY COUNCIL OF THE CITY OF Sup. to Accept DIAMOND BAR, CALIFORNIA, REQUESTING THE BOARD OF Transfer & SUPERVISORS OF THE LOS ANGELES COUNTY FLOOD Conveyance of CONTROL DISTRICT OF THE STATE OF CALIFORNIA TO Storm Drain ACCEPT ON BEHALF OF SAID DISTRICT A TRANSFER AND Improvements - CONVEYANCE OF STORM DRAIN NO. 1812 UNIT II IN THE P.D. No. 1812 THE CITY OF DIAMOND BAR FOR FUTURE OPERATION, Unit II MAINTENANCE, REPAIR AND IMPROVEMENT, AND AUTHORIZE THE TRANSFER AND CONVEYANCE THEREOF. Appointment Approved appointment of Significant Ecological of SEATAC Area Technical Advisory Committee Members (SEATAC) as follows: Craig Peterson David R. Berry Sherry Schmidt Charles F. Hewitt Resolution 90-90 Adopted Resolution NO. 90-90 entitled: A Approving RESOLUTION OF THE CITY COUNCIL OF THE CITY OF Application for DIAMOND BAR, COUNTY OF LOS ANGELES, APPROVING Bicycle and/or THE APPLICATION FOR BICYCLE AND/OR PEDESTRIAN Pedestrian funds FUNDS UNDER SB 821 AND APPROVING THE ADOPTION Under SB 821 OF ITS BICYCLE AND/OR PEDESTRIAN PLAN. SPECIAL PRESENTATIONS: Certificate of Awarded Certificate of Appreciation to Joan Appreciation Smigel for her assistance with the 1990 Ranch Festival. City Tile Awarded City Tile to Everett Howard for his assistance in obtaining 1200 signatures during the 1989 Incorporation drive. Proclamation - Proclaimed the month of November, 1990 as "Fire Nov., 1990 "Fire Extinguisher Awareness" Month in conjunction with Extinguisher year-long Earthquake Survival Program. Awareness Month" NOVEMBER 6, 1990 Proclamation - Nov. 1990 - Operation Desert Shield Armed Forces KABC TalkRadio Operation Egbok Month" OLD BUSINESS: PAGE 4 Proclaimed the month of November, 1990, as "Operation Desert Shield Armed Forces KABC TalkRadio Operation Egbok Month." Ordinance 13 (1990) CA/Arczynski presented for second reading by Adding Chapter 13.44 title only and adoption Ordinance No. 13 Authorizing Recovery (1990) entitled: AN ORDINANCE OF THE CITY of Costs for 2nd COUNCIL OF THE CITY OF DIAMOND BAR AMENDING Response by Police DIVISION 4 OF TITLE 13 OF THE LOS ANGELES to Parties & Other COUNTY CODE BY ADDING A NEW CHAPTER 13.44 Assemblages AUTHORIZING RECOVERY OF COSTS FOR SECOND RESPONSE BY POLICE TO PARTIES AND OTHER ASSEMBLAGES. Mr. Scott McGookin, 3333 Ballena Dr., spoke in favor of adoption of said Ordinance. Mr. Al Rumpilla, 23958 Golden Springs Dr., stated that he had spoken to the renters at those homes, that the last party that was held was orderly and that he was in opposi- tion to the Ordinance. He further stated that language should be included in the Ordinance to prohibit the possible misuse of the ordinance by disgruntled neighbors. Deputy Luter was asked if there was potential for abuse of the Ordinance and he replied that it would depend on the officer respond- ing to the call. C/Papen moved, MPT/Forbing seconded to waive full reading of Ordinance No. 13 (1990) and accept by title only. With consensus of Council, the motion carried. C/Papen moved, MPT/Forbing seconded to adopt Ordinance No. 13 (1990) entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING DIVISION 4 OF TITLE 13 OF THE LOS ANGELES COUNTY CODE BY ADDING A NEW CHAPTER 13.44 AUTHORIZING RECOVERY OF COSTS FOR SECOND RESPONSE BY POLICE TO PARTIES AND OTHER ASSEMBLAGES. With the following Roll Call vote, the motion carried: AYES: COUNCILMEMBERS - NOES: COUNCILMEMBERS - ABSENT: COUNCILMEMBERS - Kim, Papen, MPT/ Forbing and M/Werner None Horcher NOVEMBER 6, 1990 PAGE 5 City Engineer CE/Jack Istek reported on the status of the Status Reports Resolution establishing procedures for closure of streets, roads and alleys and indicated that the Resolution 90-91 Traffic & Transportation Commission had reviewed Establishing the matter and recommended that the Council con - Procedures for sider 1) the flexibility of assessing a fee; Closure of 2) removal of the term "freeholders" from the Streets, Roads Resolution and replacing it with "property & Alleys holders;" 3) change the 500 ft. radius notice to affected property owners to "an area affected by the proposed street closure as defined by the resolution of intention." C/Kim requested that on page 2 of the Resolution, the definition of Engineer be changed from "traffic engineer" to the "city or traffic engineer." Mr. Kim asked how a street closure emergency would be handled. Both Mr. Istek and CA/Arczynski stated that the Vehicle Code authorizes fire departments or other agencies to close roads in emergencies. Following discussion, M/Werner recommended that the Resolution be amended to include a definition for Emergency and reference to the Vehicle Code. CA/Arczynski recommended that on Page 2 at Temporary Closures, a clause be inserted to include "due to emergencies," and at the end of the sentence addition of a provision indicating "or as otherwise authorized by law." It was also requested that "engineer" be changed to read "engineer shall mean the City Engineer of the City Diamond Bar." The Council was polled to determine whether a fee should be imposed for street closures. With consensus of Council, it was agreed that no fee would be charged at this time. C/Kim requested that on Page 7 after "entities owning real property," remove 11500 ft." and insert "within the area of the proposed closure as specified in the resolution of intention." Following discussion, MPT/Forbing moved, C/Kim seconded to adopt Resolution No. 90-91 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING PROCEDURES FOR THE CLOSURE OF STREETS, ROADS AND ALLEYS WITHIN THE CITY OF DIAMOND BAR as amended. Motion carried. NOVEMBER 6, 1990 PAGE 6 Resolution 90-42A C/Papen asked whether the homeowners in the Amending Res. 90-42 Allegro Condominiums had been given notice of Authorizing "No this change and expressed concern over inad- Parking Signs" equate parking for the residents. E Side of D.B. Blvd. from Grand M/Werner recommended that the matter be Ave. tabled until proper notice has been given to the affected property owners and tenants; further, that the matter be reviewed by the Traffic & Transportation Commission prior to Council consideration. Resolution 90-93 At the request of C/Papen and with consensus Authorizing "No of Council, the matter was directed to the Parking Signs" Traffic & Transportation Commission for Grand Ave. NE City review and staff was directed to give notice Limit to E City Limit to the affected property owners. Grand Ave. Median CE/Istek reported that the median opening at Opening & Agreement Grand Ave. and Shotgun had been discussed for Installation of with the Board of Directors of The Country Public Improvements for ratification of the agreement that all costs will be absorbed by the Association. Dr. Dan Buffington, 2605 Indian Creek, spoke in favor of the agreement. Following discussion, MPT/Forbing moved, C/Papen seconded to approve the agreement between The Country Estates and the City for the median opening at Grand Ave. and Shotgun and installation of public improvements. With the following Roll Call vote, the motion carried: AYES: COUNCILMEN - Papen, Kim, MPT/Forbing and M/Werner NOES: COUNCILMEN - None ABSENT: COUNCILMEN - Horcher Presentation by Mr. Paul Vargas introduced Oscar Abarca AQMD and Sharon Morris, Government Affairs Officers for the Southern California Air Quality Management District, who will be liaisons between the AQMD and involved cities. RECESS: M/Werner recessed the meeting at 7:20 p.m. RECONVENE: M/Werner reconvened the meeting at 7:48 p.m. NOVEMBER 6, 1990 PAGE 7 (CORRECTED PAGE) Waste Hauler MPT/Forbing left the meeting due to a possible Permits conflict of interest. ACM/Belanger made a presentation regarding waste hauler permits as well as other options and indicated that the written report delves into 4 issues which include: (1) franchising; (2) selection process; (3) initiation of a permit system pursuant to the Ordinance currently in effect and (4) implication of impacts that the City currently experiences and will continue to experience in the future due to the passage of AB 939. He recommended that (1) the•Council direct staff to immediately implement the provisions of Ordinance No. 2 (1990) with the effective date of the permit process being December 1, 1990 --the necessary resolutions and forms to be presented at the November 13, 1990 meeting and (2) terminate the current proposal process and direct staff to prepare, during the early part of 1991, a proposal document and bid specification format to include specific systems recommended through the source reduction and recycling element process and bring back to Council for re -proposing in the Spring or Summer of 1991. C/Papen recommended that the Council implement Option I initiating steps outlined on Page 15 of the staff report, with the exclusion of "B," and authorize staff to pursue the permit process for waste haulers by establishing a limitation on the number of haulers operating in the City and establish service standards, performance control standards and reporting procedures, limitations on liability, integrated solid waste management standards and permit fees. Mr. Al Rumpilla suggested that the Council wait until the meeting of November 13 to discuss the issue of permits. Mr. Frank Dursa, 2533 Harmony Hill Dr., also suggested that the issue of permits be tabled until information is available from the S.G. Valley Joint Powers Authority. Mr. Al Simonian, 3005 Leticia Dr., Hacienda Heights, stated that a lot of money and time has been spent on the solid waste RFP. He suggested that Council might want to limit the number of permits to those haulers that are currently operating in the City. NOVEMBER 6, 1990 PAGE 8 (CORRECTED PAGE) Mr. Michael Lowe, 1124 "D" Cleghorn, stated that the Council should make a decision on the matter and not continue to study it. Mr. Jim Paul, 1269 Ahtena Dr., stated that in prior meetings, the public had indicated their desire to choose their own disposal company. Following discussion, C/Papen moved, C/Kim seconded to adopt Option I with the exclusion of item "B" of the staff report. Motion carried 3 to 0 (MPT/Forbing and C/Horcher were absent). Staff was directed to bring Option II and the RFP process back for discussion at the November 13, 1990 meeting. NEW BUSINESS: Termination of Admin. Analyst Kellee Fritzal reported that Drop -In Recreation the Parks & Recreation Commission recommended Program that the City terminate the Park Drop-in program being offered by the Walnut Valley Parks & Recreation Department due to low attendance and high cost effective December 1, 1990. Following discussion, C/Kim moved, MPT/ Forbing seconded to terminate the Park Drop - In Program with Walnut Valley Parks and Recreation Department and direct the City Attorney to draft an amendment to the JPA. With consensus of Council, the motion carried. City Manager CM/Van Nort discussed items that the City Reports Council may be considering during future meetings including the hillside ordinance and how to fill a potential Council vacancy. He further stated that since the Election Code does not contain a policy regarding Council vacancies, there are two options available: the Council can appoint a person to complete the unexpired term or call for an election. Following discussion, staff was directed to schedule this matter for the November 13 meeting. NOVEMBER 6, 1990 PAGE 9 Holiday Shuttle Admin. Analyst Kellee Fritzal reported on a & Decorations free Holiday Shuttle service to local shopping centers which will be available November 23 through December 24 on an hourly basis from 10:00 a.m. to 7:00 p.m. She further stated that the approximate cost to the City would be $11,520 under Prop A funds. CM/Van Nort stated that the Shuttle would be a benefit to the City in that it would analyze ridership as well help meet our air quality plan. He further recommended that the Council authorize expanding the hours to 9:00 p.m. at a cost of approximately $40 per hour. C/Kim suggested that the date be extended to December 31 excluding Christmas Day. C/Kim moved, M/Werner seconded to authorize the use of Prop A funds for a Holiday Shuttle service November 23 through December 31, 1990. With the following Roll Call vote, the motion carried: AYES: COUNCILMEN - NOES: COUNCILMEN - ABSENT: COUNCILMEN - Kim, Papen, MPT/Forbing and M/Werner None Horcher Ms. Fritzal further reported that the Rotary Club will be working with the Interact Club to place red ribbons on street light poles and that staff is contacting other cities to determine if decorations could be borrowed for this season. ANNOUNCEMENTS: No Council Comments. CLOSED SESSION: With no further business to conduct, M/Werner adjourned to Closed Session for discussion of Litigation and Personnel Matters at 9:05 p.m. ADJOURNMENT: M/Werner reconvened the meeting at 9:15 p.m., declared that there was no reportable action taken during the Closed Session and adjourned the meeting at 9:15 p.m. ATTEST: Mayor Lynda Burgess, City Clerk MINUTES OF THE CITY COUNCIL ADJOURNED REGULAR MEETING OF THE CITY OF DIAMOND BAR NOVEMBER 13, 1990 CALL TO ORDER: M/Werner called the meeting to order at 3:00 p.m. in the Council Chambers, W.V.U.S.D., 880 S. Lemon Avenue, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance ALLEGIANCE: by Assemblyman -elect Horcher. ROLL CALL: Councilmembers Papen, Horcher and Kim, Mayor Pro Tem Forbing, Mayor Werner. Also present were City Manager Robert L. Van Nort, City Attorney Andrew V. Arczynski, Assistant City Manager Terrence L. Belanger, City Planner James DeStefano, Consultant Planner Irwin Kaplan and City Clerk Lynda Burgess. COUNCIL COMMENTS: M/Werner stated that the W.V.U.S.D. will be meeting regarding Site "D" on December 12, 1990 in the School District Board Room. He encouraged interested citizens to attend and make their feelings known to the Board. He then congrat- ulated C/Horcher on winning the Assembly seat for the 52nd District and extended birthday wishes to C/Papen. PUBLIC COMMENTS: Mr. Frank Dursa, 2533 Harmony Hill Dr., reported that a significant amount of graffiti exists on the 60 fwy. and suggested that the City contact CalTrans to see if something can be done. Mr. Jim Paul, 1269 Ahtena Dr., requested that the City continue to work with the Walnut Post Office so that residents in Area A may use "Diamond Bar" in their addresses instead of "Walnut." CONSENT CALENDAR: C/Kim moved, seconded by C/Papen to approve the Consent Calendar with the exception of discussion regarding Commission Handbooks. Motion carried by the following Roll Call vote: AYES: COUNCILMEN - Papen, Kim, Horcher, MPT/ Forbing, M/Werner AYES: COUNCILMEN - None ABSENT: COUNCILMEN - None Schedule Future A. Thanksgiving Holiday - City Offices closed Meetings November 22nd & 23rd B. Planning Commission Meeting - November 26, 1990 - 7:00 p.m., W.V.U.S.D. Board Room, 880 S. Lemon Ave. C. Parks & Recreation Commission - November 26, 1990 - 6:30 p.m., City Hall D. Regular City Council Meeting - December 4, 1990 - 6:00 p.m., W.V.U.S.D. Board Room, 880 S. Lemon Ave. NOVEMBER 13, 1990 PAGE 2 Warrant Register Approved Warrant Register in the amount of $253,015.21. Minutes Approved Amended Minutes of Regular Meeting of October 16, 1990 and Council/Chamber Retreat of October 30, 1990. Resolution 90-93 Adopted Resolution No. 90 - 93 entitled: Approving App. for A RESOLUTION OF THE CITY COUNCIL OF THE Grant Funds - CITY OF DIAMOND BAR APPROVING THE Environmental APPLICATION FOR GRANT FUNDS FOR THE Enhancement & ENVIRONMENTAL ENHANCEMENT AND MITIGATION Mitigation Pgm. PROGRAM UNDER THE SECTION 164.56 OF THE for Truck Climbing STREETS AND HIGHWAYS CODE 1989 FOR THE Lane STATE 60 FREEWAY TRUCK CLIMBING LANE. Resolution 90-94 Adopted Resolution No. 90-94 entitled: Approving App. for A RESOLUTION OF THE CITY COUNCIL OF THE Grant Funds - CITY OF DIAMOND BAR APPROVING THE Environmental APPLICATION FOR GRANT FUNDS FOR THE Enhancement & ENVIRONMENTAL ENHANCEMENT AND MITIGATION Mitigation Pgm. PROGRAM UNDER SECTION 164.56 OF THE STREETS for Roadside AND HIGHWAYS CODE 1989 FOR ROADSIDE Recreation RECREATION Bond Exonerations Exonerated Bond No. ASI 100 224 - Road Tract 31941 Improvements, Tract No. 31941; Bond No. ASI Tract 42580 100 198 - Road Improvements, Tract No. 42580; Tract 42583 and, Bond No. ASI 100 209 - Road Improve- ments, Tract No. 42582. MATTERS DELETED FROM CONSENT CALENDAR: Commission Admin. Analyst Kellee Fritzal stated that, to Handbooks assist Commissioners in carrying out their assigned duties, staff prepared Handbooks relevant to each Commission based on Ordinances adopted October 16, 1990. She indicated that modifications to the Handbooks include procedures concerning Commission vacancies caused by vacancies on the Council, added to the Handbook under the topic of "Membership". Said procedures will direct that Commission vacancies be filled 90 days after the Council seat is filled. The second modification, concerning reimbursement on Page 7, will read "seminars and conferences will need prior City Council approval," "and other reimbursable expenses will need City Manager approval." On Pages 10 and 11 under Commission Role, the following will be added - "Commissions with direct requests that are not made at the Commission meetings will be directed to the City Manager." NOVEMBER 13, 1990 PAGE 3 C/Papen moved, MPT/Forbing seconded to approve the Handbooks as amended. Motion carried unanimously. SPECIAL PRESENTATIONS: Certificate of M/Werner stated that he would be presenting a Recognition - Certificate of Recognition to Scott A. Kneeland on Scott A. Kneeland November 18, 1990 for achieving the rank of Eagle Scout. Plaque - M/Werner presented C/Horcher with a plaque for Outstanding outstanding dedication to the City as a member of Dedication - the first City Council. Paul V. Horcher C/Horcher thanked the Council for the honor and stated that he would be resigning his Council seat effective December 2, 1990. He further stated that his door will always be open to the community. NEW BUSINESS: City Council CM/Van Nort reported that the vacancy left by C/ Vacancy Horcher could be filled by 1) appointment within 30 days of the vacancy to fill the unexpired term or 2) calling for an election. He suggested the following appointment procedure: each Councilmember could nominate up to two persons, each of whom could be interviewed in an open session before the public and City Council. Then after December 2nd, an appointment could be made by the four remaining Councilmembers. If an election is deemed necessary, it would be held in June 1991. Mr. Al Rumpilla, 23958 Golden Springs, suggested that since the City conducted an election last April, that the person chosen to fill the vacancy should be the person who received the next highest number of votes in April. Mr. Jim Paul, 1269 Ahtena Dr., supported Mr. Rumpilla's suggestion because it would save the City money. Mr. Bob Baloo, 24242 Sylvan Glen, also supported Mr. Rumpilla's suggestion. Ms. Lydia Plunk, 1522 Deerfoot Dr., stated that she would like to be appointed to fill the vacancy. NOVEMBER 13, 1990 PUBLIC HEARINGS: PAGE 4 M/Werner suggested that the Council use an appointment procedure as suggested by the City Manager; however, should the Council be unable to agree on an appointment, the Council could adopt,,as a contingency measure, the recommendations made by Mr. Rumpilla, et al. Following discussion, Forbing seconded for nominate two persons vacancy and schedule Thursday, November 29 By a vote of 4 to 1, motion carried. C/Kim moved, MPT/ each Councilmember to to the Council seat open interviews on from 2:00 to 4:00 p.m. C/Papen voting No, the It was further agreed that each Councilmember would submit up to two names to the City Clerk in a sealed envelope by November 28, 1990. Ordinance 14A (1990) CA/Arczynski presented Ordinance 14A estab- Establishing lishing standards for hillside property Standards for developments with slopes in excess of certain Hillside percentages. Property Developments Mr. Irwin Kaplan, Planning Consultant, recom- mended several amendments to the Ordinance and that it be extended. He stated that there is agreement that development should be continued on hillsides and that the primary issue is the form of development, in that it should respect the natural terrain. It was further recommended that the slope density portion be removed. He emphasized that standards must be enforced in order to maintain the spirit of the Ordinance. He further recommended that the County Ordinance adopted by the City when incorporated be included in this Ordinance so that the two can work in conjunction with each other. Small sites which have limited opportunity to be designed in accordance with the Ordinance would be subject to a variance procedure so that the Commission could vary from standards contained in the Code. He stated that it is staff's opinion that in order to make the ordinance work, it depends upon the planning of larger areas and that adjacent property owners need to work together. M/Werner opened the Public Hearing. NOVEMBER 13, 1990 PAGE 5 Mr. John W. Hosea, 24321 Darrin Dr., asked for a clarification as the meaning of "relatively small sites." He also questioned why it was proposed that the Ordinance downsize to a 10% slope versus the existing 25% slope and what if that portion of the site that doesn't conform to a 10% grade isn't subject to grading. Mr. Kaplan answered that the parcels referred to are isolated parcels that are surrounded by other developments leaving the opportunity to plan rela- tively limited, so that grading on the parcel would be restricted. The 10% slope is a valid trigger that would bring these issues up for discussion. When the Planning Commission reviews a Tentative Map, they must review the whole parcel, not just a portion of the site. Mr. Peter Byler, Pfeiler & Assoc. Engineers, 612 N. Diamond Bar Blvd., stated that he has five projects pending that may have a problem due to the Ordinance and is, therefore, opposed to it. Mr. Cecil Mills, Executive V.P. of Diamond Bar Assoc., stated that, with some minor modifica- tions, he would support the Ordinance. Modifi- cations could include those suggested by staff -- deletion of the slope density formula and main- tenance within the bounds of the ordinance and an exception clause to allow people who run afoul of it to request and establish a justification for some minor modification of compliance with the Ordinance. Mr. Al Dayton, Pfeiler & Assoc., also spoke in opposition to the Ordinance and distributed copies of a letter to each Councilmember. Mr. Al LoPeter, 23955 Ridgeline Rd., stated that he had met with Mr. DeStefano and Mr. Kaplan regarding the removal of the density aspect of the Ordinance and that he was in favor of the land form grading, but that he felt that there will have to be some compromises made by all parties. With no further testimony being offered, M/Werner closed the Public Hearing. M/Werner asked staff if, on Page 6 of the amended version of the Ordinance, there is still a provision regarding the minimum percent of sites remaining in a natural state or to be developed solely for recreational purposes, why it is still included and for what purpose? NOVEMBER 13, 1990 PAGE 6 Mr. Kaplan stated that it was left in to try and maintain the intent of what is to be accomplished and if it can be done without that clause, it will eventually be deleted. M/Werner suggested that a clause be inserted that would allow interpretations where there are internal conflicts and lean more toward a restrictive provision which would prevail; or interpretations subject to the City Engineer for engineering questions. C/Papen asked Mr. Kaplan when the Planning Commission will have a complete Ordinance. PD/DeStefano stated that the 'General Plan, which will set forth the overall goals and policies, should be brought back before the Council by the end of the year or early in January. CA/Arczynski presented for reading by title only and adoption, Ordinance No. 14A (1990) entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR EXTENDING THE TERM OF AN INTERIM ZONING ORDINANCE, ORDINANCE NO. 14 (1990) PURSUANT TO THE PROVISIONS OF CALIFORNIA GOVERNMENT CODE SECTION 65858 AND MAKING FINDINGS IN SUPPORT THEREOF. Following further discussion C/Kim moved, C/Horcher seconded to waive full reading and adopt Ordinance No. 14A (1990). With the following Roll Call vote, the motion carried: AYES: COUNCILMEN - NOES: COUNCILMEN - ABSENT: COUNCILMEN - Kim, Horcher, Papen, MPT/Forbing and M/Werner None None It was agreed that the staff report would be formally issued as the Council's Report of Actions on this matter. Ordinance 15A (1990) PD/DeStefano, Planning Director, stated that Pertaining to CM, Ordinance No. 15A was designed to extend the Commercial interim standards for an additional period of Manufacturing Zone time. The proposal affects only property located within the Commercial Manufacturing Zone. Those properties allow for develop- ments that include commercial, retail, offices, hotels, restaurants, general manufacturing and retail service related uses. The CM zone is spread throughout NOVEMBER 13, 1990 PAGE 7 approximately five different locations within the community which include a portion of property on Diamond Bar Blvd. in the north Diamond Bar loca- tion, between the Der Wienerschnitzel and the bowling alley, Grand Ave. and Golden Springs, Gateway Center, Lycoming near Lemon and the existing mobile home park at the end of Washington St. as it intersects with Brea Canyon Rd. A variety of uses have been removed including most of those that relate to service industries, assembly and manufacturing in order to focus on commercial/retail. He recommended that the Council extend the Ordinance until October 16, 1991. M/Werner opened the Public Hearing. M/Werner stated that the City had received letters in opposition to Ordinance No. 15A from Mrs. Tina Lucero, Mr. David Whittmore, Mr. and Mrs. C. Michael Strano and Ms. Connie Ann Reza. Mr. Randy Hurtle, 2503 Terryline Ln., Hacienda Heights, employed by Majestic Realty and repre- senting the Calvary Chapel, stated that the church is desirous of purchasing a to acre site on Grand Ave. and Golden Springs to build a chapel. He expressed his opposition to the Ordinance. Mr. Jose Valeriano, 157 Cottonwood Cove Dr., and Ms. Georgiana Rodriguez, 245 Cottonwood Cove, were also opposed to the Ordinance. C/Horcher asked staff how many commercial parcels would be affected by the ordinance and PD/ DeStefano replied that total commercial parcels amount to approximately 180 to 200 acres which may be four dozen parcels. Ms. Debbie Meda, Chief Counsel for Downey Savings, spoke in opposition to the Ordinance. Pastor Wayne Lewry, Faith Wesleyan Church, 22602 Birdseye Dr., spoke in opposition to the Ordinance. Ms. Connie Reza, 600 "D" N. Golden Springs Dr., stated that having Calvary Chapel on the corner site of Golden Springs and Grand Ave. would reinforce the City's ability to have both retail and a church at this site. NOVEMBER 13, 1990 PAGE 8 Mr. Brook Morris, Trammell Crow Co., 625 City Dr., orange, Ca., a commercial developer, stated that he was asked by Majestic Realty to give his opinion as to the feasibility of using the Grand and Golden Springs property as a retail site. His opinion was that he would not want to build a retail center, due to retailer competition and visibility and access would preclude utilizing more than 100,000 to 150,000 sq. ft. of the site. Mr. Jerry Norris, representing Downey Savings, spoke in support of the Calvary Chapel. Al and Tina Zamora, 22843 Ironbark, spoke in favor of Calvary Chapel. Mr. Bruce Sternhow, 1701 Acacia Hill, spoke in favor of the chapel and was not in favor of extending the Ordinance. Ms. Dave Carlson, 410 Carpio, also spoke in favor of Calvary Chapel. Mr. Jim Paul, 1269 Ahtena Dr., also supported the Calvary Chapel. With no further testimony being offered, M/Werner closed the Public Hearing. RECESS: M/Werner recessed the meeting at 5:10 p.m. RECONVENE: M/Werner reconvened the meeting at 5:25 p.m. M/Werner introduced Sid Mousavi, the new City Engineer and indicated that Mr. Mousavi would be joining the City on December 4, 1990. Mr. DeStefano stated that one of the Council's options would be to carve out the property being sought after by Calvary Chapel and allow it to process via a CUP. A second alternative would be to allow it "by right;" that it wouldn't require any special review by the Commission or the Council, just simply permitted with the issuance of a building permit for modifications that the structure might need. NOVEMBER 13, 1990 PAGE 9 C/Papen moved, M/Werner seconded to adopt Ordinance No. 15A (1990) entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR EXTENDING THE TERM OF AN INTERIM ZONING ORDINANCE, ORDINANCE NO. 15 (1990) PURSUANT TO THE PROVISIONS OF CALIFORNIA GOVERNMENT CODE SECTION 65858 AND MAKING FINDINGS IN SUPPORT THEREOF. Further, staff was directed to draft a Zoning Ordinance Amendment for review at the earliest opportunity by the Planning Commission to allow for a CUP process to allow churches and related uses. With the following Roll Call vote, the motion carried: AYES: COUNCILMEN - Horcher, Papen, Kim, MPT/ Forbing and M/Werner NOES: COUNCILMEN - None ABSENT: COUNCILMEN - None It was agreed that the staff report would be formally issued as the Council's Report of Actions on this matter. NEW BUSINESS (Cont.) Ordinance 16 CC/Lynda Burgess stated that, at the request of (1990) Directing MPT/Forbing, research was conducted to deter - General Muni. mine whether or not consolidation of City Elections be elections with the County of L.A. is a viable Held on the alternative to conducting elections alone. Same Day as Research obtained from the City of Walnut had been School Board updated to indicate the experiences of a number of Elections other cities or agencies who have conducted consolidated elections in the recent past. C/Papen suggested that the matter be continued. MPT/Forbing stated that he felt that the matter should be discussed and action taken. He felt that consolidating the election with the County not only would save the City money but also provide an increase in voter turnout. Following discussion, MPT/Forbing moved, C/Horcher seconded to waive full reading of Ordinance No. 16 (1990) and accept by title only. Motion carried unanimously. MPT/Forbing moved, C/Horcher seconded to adopt Ordinance No. 16 (1990) entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DIRECTING THAT GENERAL MUNICIPAL ELECTIONS OF THE CITY OF DIAMOND BAR BE HELD ON THE DAY OF SCHOOL DISTRICT ELECTIONS. NOVEMBER 13, 1990 PAGE 10 With the following Roll Call vote, the motion carried: AYES: COUNCILMEN - Horcher, MPT/Forbing and M/Werner NOES: COUNCILMEN - Papen, Kim ABSENT: COUNCILMEN - None OLD BUSINESS: Resolution 90-95 C/Horcher and MPT/Forbing left the meeting Establishing Permit due to possible conflicts of interest. System for Collection & Disposal of ACM/Belanger reported on the possible estab- Solid Waste lishment of a permit system for collection and disposal of solid waste as a follow-up to the report that was presented to the City Council at the November 6 meeting. He stated that it was staff's recommendation to adopt a permit proposal process. In the Resolution however, sections 5.1, 5.2 and 5.3 are blank regarding establishment of fees due to the need for a Public Hearing prior to the estab- lishment of fees. The second recommendation would be for the Council to set a Public Hearing on December 4, 1990 to discuss establishment of fees under the Resolution. In response to C/Papen's inquiry, ACM/ Belanger stated that there are now ten waste haulers doing business in the City. Mr. David Cope, 316 S. Del Sol Ln., stated that he felt that any fee charged would filter down to the customer. C/Papen moved, C/Kim seconded to adopt Resolution No. 90-95, as amended, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING A PERMIT SYSTEM FOR THE COLLECTION AND DISPOSAL OF SOLID WASTE. Motion carried (MPT/Forbing and C/Horcher were absent.), Solid Waste ACM/Belanger stated that this report had been Collection brought back from the April 14, 1990 meeting. Disposal Staff's recommendation was to terminate the Franchise RFP currently suspended solid waste collection and disposal franchise RFP process and direct staff to prepare a solid waste collection and disposal franchise proposal utilizing a bid specification type format to be issued in late Spring 1991. NOVEMBER 13, 1990 PAGE 11 (CORRECTED PAGE) Mr. Al Simonian, 3005 Leticia Dr.,o Haciens out da RFPs Heights, stated that if the City a five-year wind - and awards a contract next year, down period will exist. How does the vested right element of the bill come into play --with the new permits or companies applying for the permits? Mr. Mike Smith, A & G Disposal, stated that he supported open competition. Mr. Dennis Chiapetta, General Manager of Community Disposal, requested that if the City chose an RFP process, that it be a strict bid process with award based on price. Mr. David Cope, 316 S. Del Sol Ln., would like to see each household make its own decision on who picks up their waste. Mr. Red Calkins, 240 Eagle Nest Dr., spoke in favor of freedom of choice. Mr. Jim Paul, 1269 Ahtena Dr., spoke against the issuance of a franchise for solid waste disposal. Mr. Frank Dursa, 2533 Harmony Hill Dr., suggested that the public vote on whether or not to have a solid waste franchise. Mr. Al Rumpilla, stated that if permits are issued, there should be no fee attached since this fee would then be passed on to residents. He also stated that he was against a franchise and that, it was his opinion that it would be in the best interest of the City to wait for the report of the JPA --let all companies do business as usual and wait for the new Councilmember to be seated. C/Papen requested that public discussion on the solid waste matter be closed after 8 months. M/Werner stated that it would depend on the decision made. C/Kim asked why a franchise is necessary under AB 939, and the advantages and disadvantages? ACM/Belanger stated that within, the context of AB 939 cities and counties are required to be responsible for reducing the waste stream. In order to have a uniform system of reporting and carrying out the requirements, a franchise situation is desirable. NOVEMBER 13, 1990 PAGE 12 C/Papen proposed that the Council set aside the commercial franchise and take action only on the residential. She further recommended that the City be divided into two residential sections with two franchises issued. C/Kim moved, seconded by M/Werner to imple- ment the permit process and wait until the Source Reduction and Recycling Element study is approved, reviewed by staff and adopted. By a vote of 2 to 1, (C/Papen voting No) motion carried. (MPT/Forbing and C/Horcher were absent). RECESS: M/Werner recessed the meeting at 7:05 p.m. RECONVENE: M/Werner reconvened the meeting at 7:22 p.m. and announced that C/Papen and C/Horcher had been excused. MPT/Forbing returned. Capital Imp. Following discussion, it was agreed to post - Program pone discussion of the Capital Improvement Program to November 29, 1990 at 4:30 p.m. P & R Commission CA/Arczynski stated that a letter of resigna- Vacancy tion had been submitted by Chairman Ivan Nyal of the Parks and Recreation Commission. ADJOURNMENT: At 7:30 p.m., M/Werner adjourned the meeting to November 20, 1990 at 8:00 a.m., whereupon the City Clerk will adjourn said meeting due to lack of a quorum. ATTEST: Mayor LYNDA BURGESS, City Clerk MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING OF OCTOBER 11, 1990 CALL TO ORDER: Acting Chairperson Gravdahl called the meeting to order at 6:10 p.m. at Diamond Bar Library, 1061 S. Grand Avenue, Diamond Bar, California. PLEDGE OF The Commission and Staff were led in the Pledge ALLEGIANCE: of Allegiance by Commissioner Beke. ROLL CALL: Acting Chairperson Gravdahl, and Commissioners Beke and Chavers pesent. Chairperson Ortiz and Commissioner Moesser excused. Also present were City Engineer Ronald Kranzer, Deputy City Engineer Jack Istik, Deputy Rich Clark, Deputy City Attorney William Curley and Secretary Barbara Dedeaux. APPROVAL OF Approved minutes of September 13, 1990 and MINUTES: September 27, 1990. COMMITTEE COMMENTS: None brought forth. PUBLIC COMMENTS: Don Lemly, 1387 Rolling Knoll Drive, Diamond Bar, stated that it was his understanding that a discussion concerning speed humps would be on tonight's agenda. CE/Kranzer responded that it was his oversight that it is not on the agenda and will be placed on the November agenda. Larry Mohler, 3121 Cherrydale Drive, Diamond Bar, commented that Cherrydale Drive is the only access for their street off Diamond Bar Boulevard which gets blocked on many occasions. Would it be possible to install "Do Not Block Intersections" signs at this location. CE/Kranzer responded that this would not require any action from the Commission and staff will have signs installed. Mr. Mohler also added that motorists on Bre Canyon Cut-off attempting to enter freeway find it difficult to judge if oncoming traffic is going onto freeway or will continue up Brewa Canyon Cut-off. Striping may help to distinguish which direction the oncoming traffic is going. There have been some Traffic and Transportation Minutes 2 October 11, 1990 ----------------------------------------------------------------- collisions and numerous near misses here. Acting Chairperson Gravdahl asked if this area on Brea Canyon Road is City or County jurisdiction. CE/Kranzer responded it is City. C/Chavers asked if Caltrans would be of any assistance in this matter. CE/Kranzer responded that this area is a part of their ramp metering program which should have started by now although he doesn't think it has. Zetta Leyva, 23862 Country View Drive, Diamond Bar, commented that the traffic circulation in the mornings and afternoons when students are being dropped off and picked up at Diamond Bar High School needs some attention. A number of unsafe movements are made here as well as the congestion. Deputy Clark replied that enforcement in this area is constant as the students are quite familiar with the patrolmen on duty. CE/Kranzer also added that a recommendation to survey all the schools in the City to identify traffic problems and propose a course of action has been given to the City Manager and if directed to proceed the survey would most probably take a few months to complete. DISCUSSION: STREET CLOSURE Deputy City Attorney Curley gave the Commission an overview of the procedure proposed by the ordinance on street clousure and the maximum amount of time for processing such a request. After discussion, the Commission voted 3-0 to recommend to Council the following: 1. Council have the flexibility and leverage to assiss a minimum fee of $500.00 to defray costs of closure requests. 2. The use of current terminology in the content of the ordinance i.e., change the term "freeholders" to property owners. Traffic and Transportation Minutes 3 October 11, 1990 ----------------------------------------------------------------- GRAND AVENUE/ CE/Kranzer gave staff report describing each DIAMOND BAR BLVD. of the alternatives to improve the Grand Avenue AM peak period congestion. It was moved by Acting Chairperson Gravdahl and seconded by Commissioner Chavers to recommend to Council to authorize the City Engineer's office to proceed with Alternative "A" to add, by pavement striping only, a second left -turn lane for each leg of Grand Avenue within existing physical roadway improvements (cost $6,000.00) and develop Alternative "C" to reconstruct the existing medians for approximatley 500 feet for each leg and off -setting the medians by four feet to provide for two left -turn lanes (10 feet each), one through lane of 12 feet and an outside lane of 19 feet (cost $250,000.00). Motion carried. C/Beke asked about improving the right turn movement at Grand Avenue and Golden Springs Drive. CE/Kranzer responded this would require right of way acquisition. Downey Savings has yet to respond to the City's request for permission to use the private streets within their property to relieve some of the congestion at this intersection. CROSSING GUARDS CE/Kranzer gave staff report and background of the process developed by another city which was provided as a sample in the agenda package. It was moved by Commissioner Chavers and Commissioner Beke seconded to adopt the Caltrahs guideline for consideration of crossing guards and City Council to direct any others to the Commission as needed. Motion carried. COUNTRY VIEW DRIVE CE/Kranzer informed the Commission that his will go into effect when the exit signal at Shotgun Lane on Grand Avenue which was approved the Council on October 2, 1990, is complete which hopefully will be by the end of this calendar year. Mark Siegel commented that u -turns should also be prohibited on eastbound Grand Avenue at Cleghorn Drive. Traffic and Transportation Minutes 4 October 11, 1990 ----------------------------------------------------------------- Don Lemly added that this movement should also be prohibited on Grand Avenue at Rolling Knoll Drive. BROOKWOOD DRIVE Commission agreed to continue this item as & SUMMITRIDGE traffic counts have not been received as yet. DRIVE FOUNTAIN SPRINTS Commission agreed to continue this item as ROAD traffic counts have not been received as yet. TRANSIT PROGRAMS Acting Chairperson Gravdahl gave account of surveys and grants submitted in an effort to increase the service of the existing programs to be of a greater benefit to Diamond Bar citizens. Commissioner Chavers commented that Acting Chairperson Gravdahl and Commissioner Moesser have done an excellent job in identifying the problems and shortcomings of the existing programs and suggested City staff be approached as to how to have Council to direct staff to prioritize this item in an effort to provide these services to the city. It was agreed to continue this item to the November meeting. TI LOG No comments. INFORMATION ITEMS: TRAFFIC COMMISSION Council approved Ordinance No. 28A(1989) which ORDINANCE changed the Traffic and Transportation Committee to the Traffic and Transportation Commission. APPOINTMENTS Chairperson Ortiz memorandum is to inform the Commission of the appointment of Commissioners Beke and Chavers to the Selection Committee for the City Circulation Element Consultant. Other members of the committee are Terry Belanger, Assistant City Manager, Irwin Kaplan, Interim City Planner, Jim DeStefano, Planning Director, Warren Sieke, City of Brea Traffic Engineer, Glen Lewis, City of Pomona City Engineer, and Jack Istik, Deputy City Engineer. Traffic and Transportation Minutes 5 October 11, 1990 ----------------------------------------------------------------- LATE BUSINESS: COMPENSATION FORMS Forms need to be completed and returned as soon as possible to Joann Saul at City Hall as compensation approved by Council took effect in September. SOLID WASTE SURVEY The Rose Institute of State and Local Government, in cooperation with the polling firm of Mark Baldassare and Associates, announced in September that they would be conducting a major public opinion survey of the San Gabriel Valley to determine residents' views on the waste disposal problem which presented an opportunity for the City to participate asking questions of its own. the City Manager has asked that each Commission provide a question to be returned to staff by October 17th. ADJOURNMENT: There being no further business, meeting was adjourned at 8:10 p.m. Respectfully submitted, 7 /BARBARA DEDEAUX Secretary AT2TS T : GRAVDAHL, Acting Chu,�rperson CITY OF DIAMOND BAR MINUTES OF CITY PLANNING COMMISSION AUGUST 13, 1990 The Planning Commission of the City of Diamond Bar convened in a regular session at 7:20 p.m. in the Walnut Valley School District Board Meeting Room, 880 South Lemon Street, Walnut, California. PRESENT: 4 COMMISSIONERS: Grothe, MacBride, Vice Chairman Harmony and Chairman Schey ABSENT: 1 COMMISSIONERS: Commissioner Lin ALSO PRESENT: Bill Curley, City Attorney Ron Kranzer, City Engineer Jack Istik, Assistant City Engineer Irwin Kaplan, Interim Planning Director Robert Searcy, Assistant Planning Director Dawn Anderson, Planning Technician Larry Weissman, Associate Planner MINUTES• Chairman Schey asked the Commission to consider the Minutes of July 23, 1990. Motion was made by Commissioner MacBride and seconded by Commissioner Grothe to approve the minutes. MOTION CARRIED unanimously. MATTERS FROM THE PUBLIC: There were none. CONSENT CALENDAR: 1. City Council Minutes - meeting of July 10 and July 17. 2. Resolution PC# 90- for Conditional Use Permit 89-551, 54 unit apartment complex. 3. Resolution PC# 90-_ for Variance application 90-0054, for a three story house exceeding the 35 foot height limitation. Commissioner Grothe stated that he had a question pertaining to Item No. 2. This item was pulled from the consent calendar for discussion. PLANNING COMMISSION MINUTES AUGUST 13, 1990 Vice Chairman Harmony asked the City Attorney how he should participate on the consent calendar due to his absence at the last meeting. Mr. Curley stated that it would not be appropriate for Vice Chairman Harmony to participate in this section of the meeting. Vice Chairman Harmony stated that he would then like Item No. 3 to be pulled from the consent calendar. Chairman Schey asked the Commission to consider the consent calendar with the omission of Item Nos. 2 and 3. Motion was made by Vice Chairman Harmony and seconded. MOTION CARRIED unanimously. Discussion was opened for Item No. 2 on the Consent Calendar. Commissioner Grothe stated that under Planning Division Conditions Page 2, Item 4 states that the entrance of the site will be designed to the satisfaction of the City Engineer. The applicant shall be responsible for his pro rata share of the signalization and other conditions mitigating traffic impacts as may be required as a result of the proposed development. He was of the understanding that the approval stated that the traffic signal had to be installed prior to any development of the parcel of land that would be affected by this signal. Secretary Kaplan stated that the pro rata share was referring to the persons responsibility. If 10 percent of the total cost of the item was their pro rata share that would be their responsibility. They could pay 100 percent of the cost up front and then at such time as other parties begin development they would be reimbursed. He felt that it may be inappropriate to mandate that they pay the entire cost and be reimbursed up to their pro rata share. Commissioner Grothe stated that he felt that it would not be safe to turn into the site without a signal at that location and that is was mandatory that the signal be installed. If the applicant only paid 10 percent it may be a long time before the City had the funds to finish the job. Mr. Curley stated that it was within the Commission's jurisdiction to dictate in the resolution that the applicant must pre -pay the entire cost of the signal with eventual reimbursement. 2 PLANNING COMMISSION MINUTES AUGUST 13, 1990 Motion was made by Commissioner Grothe and seconded by Chairman Schey to amend the Resolution for Conditional Use Permit 89-551 to read that the applicant is responsible for the installation of the signalization and other conditions which mitigate traffic impacts as may be required as the result of the proposed development. At the time the adjacent property is developed, the property owners will be subject to contribution towards the signal and there will be a determination of pro rata shares at this point. MOTION CARRIED unanimously. Discussion was opened for Item No. 3 on the Consent Calendar. This item was removed from the consent calendar in order to conduct an independent vote on the Resolution for 90-0054. Motion was made by Commissioner Grothe and seconded by Chairman Schey to approve the Resolution for Variance 90-0054. Ayes: Commissioners Grothe, MacBride and Schey Nayes: None Abstentions: Vice Chairman Harmony PUBLIC HEARING• 1. Draft Sign Ordinance: Secretary Kaplan stated that staff set aside the previous draft and developed a new draft ordinance for the Commission to review. Mr. Weissman summarized the memo sent to the Commission explaining the Sign Ordinance. The Ordinance consists of the grouping of four sign types as follows: A. Basic Sign Program. The Basic Sign Program offers a limited choice of signs which may be permitted within certain specified limits. As long as the signs remain with the specified limits they can be approved at a staff level. I B. Planned Sign Program. The Planned Sign Program allows two types of variations from the Basic Sign Program. 1. The Planned Sign Program offers additional types of signs. The sum total which will still have to remain within the limits of the Basic Sign Program square footage limits. 2. The Planned Sign Program offers additional signage to compensate for some special circumstances. For example, commercial centers may require higher freestanding monument signs along the property line 3 PLANNING COMMISSION MINUTES AUGUST 13, 1990 Secretary Kaplan stated that the City Council has proposed to pay the Commission members $60.00 a meeting and has asked Mr. Kaplan to find out what the Commission's feeling is toward this. Vice Chairman Harmony asked if a memo has been sent to the City Council regarding the televising of the Planning Commission meetings. Chairman Schey stated that he had not but he will. Vice Chairman Harmony asked staff if they notify Jones Intercable of the Commission's agendas. Staff stated that they have not. Vice Chairman Harmony asked that this be done in the future. Vice Chairman Harmony stated that City Councilman Kim recommended that policies created by the Commission be numbered and recorded by the Council. For example, requesting that Jones Intercable be notified of the Planning Commission agendas. ADJOURNMENT• There being no further business to come before the Commission, Motion was made by Chairman Schey and seconded by Commissioner MacBride and carried unanimously to adjourn the meeting at 12:20 p.m. to the next regularly scheduled meeting of the Planning Commission on August 27, 1990 to be held at the Walnut Valley Unified School District Board Room, 880 N. Lemon Avenue, Walnut, California at 7:00 p.m. i ATTEST: �LL Dennis Tarango Secretary, Planning Commission 32 David Schey Chai an J� CITY OF DIAMOND BAR MINUTES OF CITY PLANNING COMMISSION AUGUST 27, 1990 The Planning Commission of the City of Diamond Bar convened in a regular session at 7:05 p.m. in the Walnut Valley School District Board Meeting Room, 880 South Lemon Street, Walnut, California. PRESENT: 4 COMMISSIONERS: Grothe, Lin, MacBride, Vice Chairman Harmony and Chairman Schey ABSENT: 0 COMMISSIONERS: ALSO PRESENT: Bill Curley, City Attorney Ron Kranzer, City Engineer Jack Istik, Assistant City Engineer Irwin Kaplan, Interim Planning Director Robert Searcy, Assistant Planning Director Dawn Anderson, Planning Technician Steve Koffroth, City Intern MINUTES• Chairman Schey asked the Commission to consider the Minutes of the Special Study Session and the regulate session on August 13, 1990. Motion was made by Vice Chairman Harmony and seconded by Commissioner Grothe to approve the minutes of the Special Study Session on August 13, 1990 and to require the minutes of the regular session be brought back before the Commission at the next meeting for action. MOTION CARRIED unanimously. MATTERS FROM THE PUBLIC: There were none. CONSENT CALENDAR: 1. Resolution for CUP 90-0087: Chevron soil remediation. 2. Resolution for Zone Change 89-440: Hotel, restaurant and three retail structures under a Development Agreement. Chairman Schey asked that Resolution for 90-0087 be pulled from the Consent Calendar. Motion was made by Vice Chairman Harmony and seconded by Chairman Schey to approve Resolution for 89-440. Ayes: Commissioner Lin, MacBride, Vice Chairman Harmony and Chairman Schey Nays: 0 Abstentions: Commissioner Grothe Discussion was opened on Resolution for 90-0087. Vice Chairman Harmony stated that since the August 13th meeting, he has spoken with the Air Pollution Control District and has additional information on the different processes available to clean-up the contaminated soil. There are four (4) different ways of doing this, none of these is the removal of the soil. 1. Abstraction Unit where the vapors are abstracted through carbon filters, which the applicant is applying for. 2. Combustion method which is similar to the absorption unit except for the vapors are burned. 3. Absorption method where the vapors pass through a liquid which absorbs the hydro carbons. 4. Vapor Condenser where a compressor condenses the vapors into a liquid form. All of these methods involve units with motors. Mr. Gana, corner of Fountain Springs and Rising Star, Diamond Bar, was concerned with the possible noise created by the remediation equipment. Most of the noise in the area is created by the transient traffic. He wanted to know why the applicants could not enclose the remediation equipment in a brick building. Chairman Schey stated that the applicant is required to construct a wall around the remediation equipment. Mr. Searcy stated that it was not specified as to what extend the wall will be constructed. Commissioner Grothe stated that Chevron has submitted an application to the Planning Department and is making an attempt to clean up the problem. Part of the Conditions of Approval was that, at a future date the noise emitted from the remediation equipment was found to be excessive, the applicant will take measures to additionally mitigate the noise. Motion was made by Vice Chairman Harmony and seconded by Commissioner Grothe to approve the Resolution for CUP 90-0087. MOTION CARRIED unanimously. PUBLIC HEARING• 2 1. Subdivision 90-0052 (Vesting Parcel Map 22178), (continued from August 13th meeting) a subdivision to create 12 lots on 13.35 acres in the CM -BE -UC (Commercial Manufacturing - Billboard Exclusion -Unilateral Contract) zone located at 21600 East Gateway Center Drive. 2. Subdivision 90-0041 (Vesting Parcel May 22102), a minor subdivision to create 2 parcels on 4.39 acres in the CM -BE -UC (Commercial Manufacturing -Billboard Exclusion -Unilateral Contract) zone located at 1575 South Valley Vista. Chairman Schey proposed to open both hearings at the same time and take testimony on them simultaneously, but take separate motions. Mr. Kaplan stated that there were two concerns raised at the previous meeting which are as follows: 1. Determination of the scope of the Commission's authority over development within the Gateway Center in light of the City Council Resolution adopted October 17th. 2. Adequacy of traffic mitigation measures for the Gateway Center Project. Staff met with Representatives for the Gateway Center and indicated to them what staff felt was necessary to update the traffic mitigation measures to report on the impact of traffic on two aspects: 1. Pedestrian Program for the center addressing pedestrian traffic crossing the site rather than walking along the outside of the center. 2. Update of the entire traffic program which recognizes the external impacts that come from outside the side as well as impacts created from changing to the program from within the site. Staff has recommended that they establish a trip budget which will allocate a certain number of trips to the whole development and will identify improvements which need to be in place. A monitoring program to keep track of what is happening to the trip budget as development progresses. The applicant indicated that they would be willing to do this but felt that they could not provide this information in time for this meeting and would be willing to commit to providing this information at a later date if the approval is granted at this time. This has been submitted to the City Attorney. Bill Curley, City Attorney, stated that in respect to traffic related impacts the CEQA process allows environmental issues to be resolved prior to action on the subdivision request. He feels that it is not wise to condition the approval on impacts not yet identified nor in place. In respect to the scope of 3 the Commission's authority pertaining to reviewing projects developed within the Gateway Center, the Design Guidelines is the document which has been used to control development within the Gateway Center. This document is the document considered by the Council in their resolution which speaks directly to the document as amended July 1988 and is the copy that the Commission has been reviewing. This document does not contemplate a small lot subdivision for Lot 2. These applications are outside the apparent scope of the Council's resolution. On this basis, it may be considered that the Commission and staff are bound by the Council's resolution which does not provide for this type of development which is now being proposed. Alternately, the document does address in the appendix section various levels of review. The Council's resolution is not clear as to what the Commission's role is in the review process due to the fact that it was passed prior to the Commission's existence. Commissioner MacBride asked Mr. Curley if the Commission could take action and pass it on to the Council so that they might act upon it thereby using it to change their resolution in certain aspects if they wish to. Bill Curley stated that the only procedure that they can follow is the one stated in the resolution which states that the Design Guidelines must be followed and that any changes are to be submitted to the City for Council's consideration. The Commission could deny the applications because they do not conform to the Design Guidelines. This would give the opportunity to appeal to Council which could serve as the avenue of Council considering the new proposal and agreeing to amending the resolution or amending the Guidelines to incorporate this new subdivision. Alternatively, they could consider a waiver of the Design Guidelines if they voluntarily chose not to use the Guidelines and submit themselves to the general Planning process which the Council should be informed. The Public Hearing was opened to the applicant. Mr. Reiling, of Zelman Development, stated that it was his understanding that they would bring any changes to the project back before the Commission for additional review. Mr. Wilkinson, Traffic Engineer, stated that one of the issues raised at the last meeting was the changing character of the project and where does the cumulative traffic generation potential for the project stand now with what was estimated for the original project. He feels that the peak hour trips of a project are the most important component. The study shows that the cumulative trip generation represented in the document for the a.m. peak hour were 2,450 trips. AQMD is expected to reduce this number. The p.m peak hour was 2,525 trips. They took all parcels which have been developed or development has been committed to and the current cumulative trips for those parcels are 2,264 to the p.m. peak hour and 2,300 for the a.m. peak hour. The applicants are willing to 4 complete any additional studies the Commission might desire because these will only confirm that the current studies are accurate. Vice Chairman Harmony asked what was the estimated daily trips for the center. The applicant stated that the budget established 18,290 trips for the center and the current trips for those parcels known about are 17,359. Vice Chairman Harmony asked the applicant if the Kaiser facilities proposed for the center will be a typical medical care facility. The applicant indicated that this site will only be used for day care medical needs. There will be facilities developed in Ontario to accommodate more serious matters. Commissioner Grothe asked if the study addressed the layout of this project. He feels that the traffic in this center typically drive too fast. He was concerned with the traffic safety in this area. The speed limit for the center is posted for 40 MPH and with this project it will be posted for 35 MPH subject to further modifications. Commissioner Lin asked what was the approximate percentage of useable land that has been developed. The applicant stated that about one half of the land has been developed and another 2/3 has been committed to. Twenty-five percent of the parcels are undeveloped with no future plans for development at this time. Vice Chairman Harmony asked if, with smaller parcels, there will be underground parking. The applicant stated this will be up to the tenants but he does not anticipate there will be structured parking. Byron Pinchart, Hill-Pinchart, presented design guidelines for the site. He stated they have discussed providing pedestrian accesses and the applicants want to provide sidewalk accesses for each site. In addition, they will provide places to cross the street and will be bringing the court yards of the buildings together. This site was designed to become the center of the park. Vice Chairman Harmony asked for definition of 50 percent coverage. The applicant stated .5 FAR means have 1/2 acres of buildable area. 5 Vice Chairman Harmony asked if this would limit the size of the buildings. Mr. Pinchart stated that economics would regulate small buildings in order to provide setbacks and parking. Normally it is not economical to building parking structures. Vice Chairman Harmony asked if floor area adds to total coverage of the site. Mr. Pinkart indicated yes. Most will not be .5 FAR. Mr. Keener stated that the slope will be flattened and a 25 foot landscape easement will be included. Those in favor of the project. Darrel Snyder, resident of Diamond Bar, is in escrow on Lots 3 and 4. He likes the small lot concept. His architect drew up a concept of what he could build on the lots. Due to the required setbacks and the lot size, only small buildings would be feasible. Those in opposition of the project. There were none. The Public Hearing was closed. Commissioner Grothe wants to insure the project meets all the requirements. He feels the small buildings will mandate side walks along the buildings and the Design Guidelines are too general and do not have high standards. He would like to see the Design Guidelines amended to be consistent with the buildings currently in existence. He does not object to small lots and asked if landscape will be a common area. Applicant stated Zelman Development can assess tenants if they do not keep the landscaping up. Bill Curley asked Mr. Reiling a few questions. He stated that the appendix talks about the planning review board. The preliminary plan section talks of submitting the preliminary plans which include building elevation, colors, finishes etc. to the Architectural Committee, Supervisory Subarum, Diamond Bar Municipal Advisory Committee and Trans America. He asked, with the incorporation of the City of Diamond Bar and the Council's ratification of the Guidelines through a resolution, would the other entities which were part of the review process be eliminated to only the Architectural Committee. Mr. Reiling stated up until now, including the building currently under construction, it went through all of these reviews, except MAC, which was no longer in existence. Mr. Curley stated that if there was a switch of player to 0 player from the County to the City it would seem like Y -A( - would be replaced by the Commission. This would clarify the Commission's role in reviewing projects and is something that should be discussed with Council. Commissioner Lin asked as to the placement of the utility easement. Mr. Reiling stated that the utilities will be placed in the street and parcels will be separately served. Each site has utility stubs. Vice Chairman Harmony asked Mr. Reiling what happened to the large lot concept. Mr. Reiling stated that the market has indicated that the smaller lots are more viable. Many people ask for smaller lots. Vice Chairman Harmony asked if this will change Diamond Bar's Development Standards. Mr. Reiling stated it would not. Vice Chairman Harmony stated the large lot concept was approved by City Council and MAC. If the center transforms from an industrial park to an office complex, what are the impacts on sale tax revenues, property values, and income earnings for the City and is there documentation. Vice Chairman Harmony does not want to approve the project without the impacts identified for infrastructure. Mr. Kaplan feels there have been enough changes to require a new traffic study. This is the first time the applicant has indicated the traffic study is current. The applicant is willing to provide and conduct studies to prove this is current information. Mr. Kaplan would like to see the effects of the growth levels in the area of Chino Hills to include the site changes. (update instead of new plan). Commissioner MacBride is glad that concept has changed and is in favor of smaller lots and the pedestrian walk ways. Commissioner Grothe stated that before the final map is approved the grading must be approved. Chairman Schey wants to see the center developed as it has begun. He is uncertain about what has to go before the City and what does not. He feels that the Guidelines need to be amended before the subdivision is approved. He is in favor of denying the negative declaration due to the inability to mitigate unknown impacts and deny the subdivision. A Ron Kranzer said the Commission can, if not too specific, input a condition to get a modified design guidelines to be approved by Council. Chairman Schey wants the key project of the community, developed in a correct manner and is concerned about the overall process. By approving the map, the guidelines are amended, suggesting from a process stand point, the map needs to be amended into the plan first, and then returned to the Commission to do a subdivision map in conformance with the general plan. He would like a motion denying the mitigating negative data due to the inability to flag conditions to mitigate impacts not readily anticipated. Deny the tentative tract for the reason it is not in compliance with the design guidelines. In the resolution, recommend to the City Council they reconsider their resolution, approving the new guidelines due to non compliance of the Design Guidelines applications as was approved. It is further recommended the City work with the developer, to establish guidelines in a more common, understandable form, taking out the ambiguities and setting it up in such a way both the City and the developer are comfortable in the development of the project. Add to the resolution, the reaffirmation the City is desirous in working with the developer within a reasonable time line. Mr. Reiling has no problem working with the City Council revising guidelines and asks if the resolution be designed in such a way that both Council and Commission are working on the same tract so the map is not stopped. Ron Kranzer states it is policy for all final maps to go to the Council. In this particular case it would have to go before the Council because offering dedication of right of way. Chairman Schey is uncomfortable amending the general plan by subdivision. He has no problem with the physical layout but a problem with the process of approving a tentative map and then the guidelines rather than amending the guidelines and then doing the tentative map. Bill Curley adds generally you don't vary from the plan without having thought out that plan and make the modifications. Motion was made by Chairman Schey and seconded by Commissioner MacBride to deny the mitigating negative declaration based upon the inability to apply conditions to mitigate impact not fully understand at this time. The motion is opened to discussion. Jack Istik, Assistant City Engineer, points out the time and money wasted by delaying action. Mr. Reiling asks again to keep the map and have, if possible, W both areas working concurrently. Commissioner MacBride asks how to talk to the Council if there is a concern. An agreement was entered into in a time warranting a change. He wants to facilitate the efforts of people making an honest effort to develop property properly. Bill Curley indicates the clearest approach would be to direct a high standing staff member to add to the agenda at the next available Council meeting whatever the Commissions pleasure may be. City Council has put the Commission into a situation the current documents don't provide for. It's unclear whether to amend the general plan using the language "by Development Plan" first, or whether it can be done concurrently. Commissioner MacBride suggests detailing to the Council, the concerns and recommendations on how to improve what seems to be an impossible situation. He wants to see this facilitated and done properly. Commissioner Grothe recommends denying the resolution with a recommendation to Council, without prejudice. The applicant can come back immediately after talking to the Council and resubmit. This would accomplish the task Commissioner MacBride suggested and detail our concerns without prejudice, so Council would know it wasn't approved. Chairman Schey notes the denial would show urgency in the matter. Motion made for the denial of the resolution. Motion fails. Commissioner Grothe motions to approve the tenant parcel map with the conditions being a review of the Design Guidelines and modifications approved by the Council, a preparation of the development agreement limiting the floor area ratio to .5 to 1 parcels, and a pedestrian plan with some access across the parcel, to be worked out with staff. The Commission and Council should have a site plan to review and the Design Guidelines in place prior to any final map, cover all parcel lots. Another condition being the project doesn't exceed budget and proper idocumentation be presented to our engineering department to justify it doesn't exceed the budget. Vice Chairman Harmony states the Intent of Motion agreement would make all City Ordinances and Planning Commission review all developments on each and every parcel. These parcels, as the become developed, would come back before this Commission. They would have to comply with all signing and other normal,and nominal zoning ordinances. Chairman Schey states the architectural structures should exceed at least three stories. 0] Mr. Reiling states affirms three stories to be economically feasible. The Public Hearing is open for discussion. There is no comment. The Public Hearing is now declared closed. Motion was made by Chairman and seconded by Commissioner MacBride to approve mitigated negative declaration. Ayes: Commissioner Lin, Commissioner Grothe, Nays: Chairman Schey Motion Carried. Commissioner MacBride, Vice Chairman Harmony Chairman Schey reminds the Commission of the motion made by Commissioner Grothe and Commissioner MacBride seconded. The motion is open to discussion. Bill Curely stated the resolution is becoming very complex, and wording to accommodate the Commissions thoughts must be carefully put together and not something done after the fact. He alternatively suggests continuing one last time with understanding the purpose of the following meeting would be to pick apart the resolution and to make sure it says what you want it to say as a Commission. Interpretation by staff could result in surprises and direct staff to draft resolutions within the quidelines and brought back to the Commission for further discussion. Public Hearing declared closed for Subdivision 90-0041. Motion made by Commissioner Grothe to include his amendment. Ayes: Commissioner MacBride, Commissioner Grothe, Commissioner Lin, Vice Chairman Harmony Nays: Chairman Schey Motion Carried 3. PP 90-0070: (continued hearing) AR Investments, Inc. - Family Dining Restaurant designed with maximum occupancy of 285 persons on a 104,700 square foot lot located in Gateway Corporate Center at 21671 East Gateway Center Drive. Vice Chairman Harmony summarizes issues chiefly surrounds possible future subdivision of the lot. Beyond that it was a provision of additional parking spaces for any future plan use that would maximize the available areas within the restaurant, and also the architectural materials and features as would be used. 10 Ding Velasquez, representing AR Investments for Dr. Omar 's Restaurant, said two issues were a problem at the last hearing: 1. Not enough material was presented. 2. Felt the Commission was hung up on the use of the mezzanine level. The owners agree to provide 8 additional parking spaces. Of the 95 required parking spaces,we have now 104 total, to include standard spaces with 26 compact spaces. Chairman Schey asks Rob Searcy how the determination of 8 additional parking spaces were computed relative to the available mezzanine space area. Rob Searcy, Assistant Planning Director, says the computation is based upon an approximation of the capacity or occupancy of the 430 sq. feet on the upper level of the mezzanine. Based upon that, additional parking spaces are required. Ding Velasquez describes the restaurant through a demonstrated model so Commissioners can visualize the plan. Chairman Schey understands the Commission has before them, an Environmental Assessment Conditional Use Permit in Developmental Review. The Developmental Review primarily being associated with the architectural designs the renderings, the color boards, the models and so on. The use itself is consistent with the design guidelines we so rigorously reviewed. Bill Curley states this is the only lot explicitly oriented to be a restaurant and that use is not to be changed. It's in the CCR that,in perpetuity, this will only be a restaurant sign. Chairman Schey has staff review the Planting Plans for consistency with their design guidelines. The Public Hearing is open. No comment. I The Public Hearing is declared closed. Chairman Schey asks for further comment or question from the Commission. Commissioner Grothe asks if the metallic tile on top of the gazebo represent any kind of visual impact to the freeway or to residents of other buildings as a reflective surface. Ron Kranzer, City Engineer, doesn't think so because of the orientation of the facility. Commissioner Grothe asks if the canopies are of sufficient 11 fabric fire retardant. Ron Kranzer has not reviewed them but the Building Department would review this type of facility and would also be under the Fire Department scrutiny. Chairman Schey says the canopy material was initially presented to the Fire Department during the One Star Meeting and it had an acceptable rating. Ding Velasquez didn't bring sample of material. He explains it is a tedlan clad vinyl coated polyester. The tedlan melts on fire but does not fuel fire, and is non toxic. Irwin Kaplan, Interim Planning Director, states there's a substantial amount of unused parcel that is relatively level. The CUP should retain it as open space or for parking in sometime in the future if it seems adequate. Would like this as a condition of approval. Jack Istik reiterated his aversion to compact parking spaces. If there is additional flat lot as indicated, it can be easily solved in parking around. The applicant has done a unique job in breaking up the large wall along freeway, with designs. Commissioner MacBride asks how the walkway integrates with the adjoining parcel,and if there is a difference in elevation. Ding Velasquez says the restaurant is higher than the hotel and the owners are negotiating with Days Hotel to build a pedestrian bridge from the Hotel to the Restaurant, for decorative purposes. At this point, it is just an idea but there will be pedestrian access. Motion is made by Chairman Schey and seconded by Commissioner MacBride to approve the mitigate negative deck declaration. Motion is Carried unanimously. Motion is made by Chairman Schey and seconded by Commissioner MacBride to approve the Conditional Use Permit and designer view as submitted with the condition that the CUP retain additional flat lot for parking in future use. Motion is Carried unanimously. 4. Conditional Use Permit 90-0071: A request to install additional seating and enclose an open patio adjacent to the Jojos Restaurant, property is zoned CPD (Commercial Planned Development), located at 20955 Colima Road. Vice Chairman Harmony states the application is for the enclosure of exterior patio. The added addition is about a 17% increase overall in the seating, and provides additional 226 sq. feet of interior dining area. Currently the approval for the permit of this site was approved subject to 57 parking 12 spaces being provided. The 226 additional sq. feet will not increase their parking requirement to exceed what they presently have. It is a small addition and planning staff feels that the configuration of the site and the location is adequate. The space is not currently used for dining. Commissioner Grothe questions the 17% increase in seating area and asked if it is same as the floor area. He noticed parking is tight and people parked along the wall. Vice Chairman Harmony describes the area as sort of an atrium and was not included in the calculation for the 10% minimum required in landscaping. The Public Hearing is now open to the applicant. Scott Gregor, Project Manager for the Jojos Restaurant, states basically what they plan on doing is going in and excavating out the existing planting area, and putting in a flat roof on the unit, not taking away from the way the building looks as it sits right now. They are adding 18 seats, removing a booth to cut through into the atrium area, and installing a circular window in the existing circular opening. Chairman Schey asked Mr. Gregor if he had any feeling on how parking works for the restaurant now. Scott Gregor knows it is tight at times and thought they could go through and scale down some to compacting to pick up a few more additional spots. Chairman Schey asks staff if there are compact stalls figured into the parking scheme right now. Staff would imagine so and wonders if the parking lot could be redesigned to get more parking. Those in favor of the project. There were none. Those in opposition of the project. There were none. The Public Hearing was closed. Commissioner Grothe points out there doesn't appear to be enough parking and wonders if parking along the wall is prohibited for a fire lane. Vice Chairman Harmony notes the compact stalls may be an appropriate way of solving the parking problem. Chairman Schey states the project does seem to meet parking 13 standards but the Commission has the option, through the CUP process in requiring other than the standard. Commissioner MacBride asks if calculations, on the 10% requirements, for landscaping was verified. Chairman Schey replies the County approved them but he hasn't verified the landscaping was still intact. Rob Searcy notes the parking out on the street has been eliminated just recently. Motion made by Commissioner MacBride and seconded by Vice Chairman Harmony to approve the negative declaration. Ayes: Commissioner Lin, Commissioner MacBride, Vice Chairman Harmony, Chairman Schey Nays: Commissioner Grothe Motion Carried Motion made by Vice Chairman Harmony and seconded by Commissioner MacBride to approve the CUP and subject to signing fire lane in accordance with the fire department regulations staff review of the landscape standard and the projects adherence to the requirements. The Motion is open to discussion. Commissioner Grothe concerned with the elimination of parking by the wall, the elimination of parking on street and the added seating, where people will park. Vice Chairman Harmony points out if there is no parking space, one doesn't stay, thereby not creating any problem. Ayes: Commissioner Lin, Commissioner MacBride, Vice Chair Harmony, Chair Schey Nays: Commissioner Grothe Motion Carried. 5. Tentative Tract 47722 & CUPIOT 89-338: A request to allow a subdivision of existing 19 acre parcel into 16 residential lots, a Conditional Use Permit for hillside management review and an Oak Tree Permit to remove 10 oak trees to be replaced with twenty (20) 15 gallon trees, property is zoned R-1-10,000 (residential 10,000 square foot minimum lot size) and located on the northwest corner of the intersection of Derringer Lane and Ridgeline Road. Chair/Schey asks for the staff report. 14 Ron Kranzer, states for the record, as such the environmental consultant, Don King, has not had a chance to respond as talked about earlier and wants to have an opportunity to compare responses. He further commented, Don King pointed out, only deficiencies of the EIR were mentioned. It was not staffs intent to discredit the EIR. The summarization of the project is given: The project is a 16 unit, 19 acre single family hillside subdivision which is zoned R-1-10,000 sq. feet per dwelling unit. The CUP requires the Commission to make certain findings relative to the project, will not have an adverse effect on the healthkey comfort, it will not be materially detrimental to the use enjoyment valuation of property of other persons, it will not jeopardize or endanger and so on... The proposed site is adequate in size and shape to accommodate yard walled fences. The proposed site is adequately served by highway streets and by other public, private service facilities. This is the general framework for the CUP evaluation. The project itself will require grading on the site, which is estimated at 204,000 cubic yards which is to be balanced on the site and be filled up to 95 feet in height, 80 feet in depth. The 80,000 cubic yards is included as remedial work to stabilize the road. The proposed project road would enter from Derringer Lane, private and site plan indicates slope of 15% on the road. It is not possible to determine the horizontal and vertical sight distances along the road relative to individual driveways. There are a series of comments on the EIR: 1. The driveways access as opposed to main road access to some of the parcels. 2. Crib walls proposed to retain slope, some of which are high, appear to be in excess of 35 feet at one high point behind the Coyote Springs properties. 3. The relocation of a 30" gas line and questions about how that will be handled. 4. There is an intermittent blue line stream is on the USGS map, state identified, and significant because of the contribution to the ecosystem. The impacts are not clear on the EIR and not exactly sure what the relocation or alteration of that stream would be. 5. Not sure from the EIR how much of slope is above the 25% which identifies the amount over 50%. The balancing of the grading on site may or may not have offside effects. 6. There wasn't a visual analysis which identifies the impact of the project of the changes might be seen from a distance or from adjoining properties. 7. There could have been more discussion on the use of landscaping using water efficient plants. 8. No response from the Fire Department relative to the property on the cul-de-sacs and deep slopes on the property. 9. There are issues relative to cumulative impacts that could be expanded in the EIR. 10. There is a lacking of mitigation monitoring program as 15 required under AB 31-80. The law states it is not enough to identify the impact and mitigation measures but also need a program to make sure the mitigation measures will be instituted and a monitoring program to make sure it happens. 11. Talked about the conformance to the community plan - maintain the rural setting, and minimize the alteration of the natural terrain. 12. In conclusion, under the CUP, the Commission may approve it, approve it with conditions or under CUP fields. If the Commission feels it is inconsistent with the community plan and CUP requirement, the Commission can deny CUP. The Commission can continue the hearing or it can take action on it. There are 2 issues on the table: 1. the specific project before the Commission. 2. the larger issue of policy relative to the development of the hillside properties. The Public Hearing is now open to the applicant. Don King, Environmental Consultant, states his office prepared the environmental report. He requests a continuance until the next meeting. The staff report did not get to his office on time. He was unable to respond to everything in the report and would like to work with staff to have adequate information available. They are trying hard to do the project the right way, and states he can begin the presentation but would prefer to wait until all information is available first. Chairman Schey has no problem granting continuance but would like to open the Public Hearing for comments so that those comments could also be addressed at a later date. The Public Hearing is open to the audience. Those in favor for the project. Lorraine Repucci, resident of Diamond bar, employed for 5 years at the YMCA and member of the Community Club at school, would like to give a favorable character reference for Frank Perimarini and commend him for all his support within the community and the quality of his architectural structures. Those in opposition of the project. Claudia Huff, teacher in Diamond Bar, residing on lot 86 on plan at 1641 S. Fire Hallow Drive, appreciates the lovely architect she also asks for information of the blue line stream referred to. Don King comments the intermittent blue line stream means it only gets wet when it rains. Blue line stream identifies the natural drainage course, and the potential for Riparian Habitat, where plants and animals congregate and may be worth 16 preserving. King apologizes his staff misread the blue line stream and the project would not affect it in any way. Claudia Huff is concerned the retaining wall seems high. Perhaps by redoing the lot line and building less homes, some of the retaining walls could stay lower for appearance sake. She would also like to know what mitigation measure was the AB 31-80. Ron Kranzer states anytime there is an impact needed to be mitigated, there needs to be a mitigating monitoring program. The City identifies the mitigation measures as a condition of approval and then the monitoring program would be attached to that. Bob Huff, resides with Claudia Huff, would like to see Diamond Bar preserve some of their hills and would like to see the Commission, if not at this particular case, in the future, show prudence in allowing too many hills developed. The Public Hearing was closed. Motion made by Chairman Schey and seconded by Vice Chairman Harmony to continue the matter to the next regular meeting. The motion is open to discussion. There were none. Motion is Carried unanimously. INFORMATIONAL ITEMS: 1. Distribution Draft Master EIR for Tentative Tracts 47850, 47851, and 48487: Comprehensive environmental report for three tentative tract applications for 120 lots located in The Country. Technical reports are available for Commission review at City Hall. Applicant recommends that the hearing be scheduled for September 24, 1990. Chairman Schey states each Commissioner received the environmental impact report for 3 tentative tracts. The applicant recommends the hearing to be September 24, 1990. He asks Irwin Kaplan if the date mentioned is a reasonable time frame for him. Irwin Kaplan states at this point, he refers not to make a recommendation at this date. Chairman Schey asks if there are any other questions on this Information Item. There were no comments. ANNOUNCEMENTS: 17 Commissioner MacBride asks staff if the Commission was on cable television. Staff responds yes. Jack Istik reiterates his proposal to eliminate compact parking. ADJOURNMENT: There being no further business to come before the Commission, Motion was made by Chairman Schey and seconded by Commissioner MacBride and carried unanimously to adjourn the meeting at 12:20 p.m. to the next regularly scheduled meeting of the Planning Commission on September 10, 1990 to be held at the Walnut Valley Unified School District Board Room, 880 N. Lemon Avenue, Walnut, California at 7:00 p.m. -� 00 David Schey Chairman ATTEST: ElizabetMyers (Data Forms Managem nt) 18 CITY OF DIAMOND BAR MINUTES OF THE PLANNING COMMISSION SEPTEMBER 10, 1990 CALL TO ORDER: Vice Chairman Harmony called the meeting to order at 7:00 p.m. in the Walnut Valley School District Board Meeting Room, 880 South Lemon Street, Walnut, California. PLEDGE OF The audience was led in the Pledge of Allegiance ALLEGIANCE: by Vice Chairman Harmony. ROLL CALL: Commissioner Grothe, Commissioner Lin, Commissioner MacBride, and Vice Chairman Harmony. Chairman Schey absent (excused). Also present were Planning Director James DeStefano, Interim City Planner Director Irwin Kaplan, Planning Technician Ann Lungu, City Engineer Ron Kranzer, Assistant City Engineer ,Tack Istik, and Secretary Peggy Sartin. MATTERS FROM THE There were none. AUDIENCE: CONSENT CALENDAR: VC/Harmony presented the Consent Calendar and requested Item No's 3 and 4 be removed. C/Grothe moved and VC/Harmony seconded to approve the Consent Calendar with the exclusion of Item No's 3 and 4. Motion CARRIED UNANIMOUSLY. MINUTES: VC/Harmony asked minutes of August 13, 1990 page 32, be amended to read, "VC/Harmony stated that the Planning Commission should follow City Councilman Kims lead and have Commission policies, like Council policies, be numbered and recorded." C/Lin stated, page 1 of the minutes, should show herself as absent. VC/Harmony moved and C/Grothe seconded to adopt, as corrected, the minutes of August 13, 1990. Motion CARRIED UNANIMOUSLY. Subdivision VC/Harmony requested the report from Staff. 90-0041 (Vesting Parcel Map 22102) Interim City Planner Irwin Kaplan, noted the Subdivision changes the Planning Commission requested in 90-0052 (Vesting the resolution: Parcel Map 22178) 1. A 3 story height limit for the Gateway Corporate Center. 2. A floor ratio of 50%. 3. A restriction in uses on site limited to commercial related uses not industrial uses. 4. The signage to be governed by the sign regulation of the community. 5. A pedestrian walkway to facilitate pedestrian movement around and across the site. 6. A Trip Allocation Monitoring to assure the center remains in the existing Trip Budget. September 10, 1990 Page 8 Mr. Weisman stated the issue would become a policy decision and suggested developing an amortization program whereby signs must be replaced within a specified time frame. VC/Harmony stated the policy issue, of sign removal, has not been identified in the draft proposal nor has the concept of amortization. The Public Hearing is open to the audience to hear their concerns and recommendations. Dan Buffington, of 2605 Indian Creek, concluded many signs will be nonconforming according to the draft, and suggested listing all possible businesses and notifying them. Brian Styrat, President of Brian A. Styrat and Associate, stated he is a potential new tenant in the City and is confused as to which sign limitations he should follow; the Basic Sign Ordinance, or the Interim Ordinance. Mr. Styrat agreed to call the Planning Commission Office in the morning to receive better information as to the route to be taken. Ben Reiling, of Zellman Development, asked if the entrance into the Gateway Center is within the limit proposed in the draft. He was assured the specified development plan allows an over ride to the draft. Jack Williamson, 259 Gentle Springs Lane, the Ramada and Classics Restaurant, hoped there would be some considerations for site disadvantage businesses to advertise their business with signs about 15 ft. above the freeway. Tom Taylor, with the Sealy Company, the commercial leasing agent for the Gateway Corporate Center, wanted to comment that a 16 sq. ft. commercial real estate sign is inadequate and most firms wouldn't have anything less than a 24 sq. ft. sign. He stated most firms would work with an 80 sq. ft. sign and a pole sign of 5 ft. by 7 ft. Don Nardella, representative liaison for the City and the Council from the Chamber of Commerce, 23444 Coyote Springs, listed draft problems he noted: 1. no definition of a political sign 2. not allowing for individuality such as twinkling lights at Christmas and may allow a 30 day exception without the permit process. 3. confused by site and off site signs 4. many small businesses couldn't afford new signs for conformity 5. requiring street addresses for public safety purposes 6. is it 250 of one window or all windows totalled 7. special considerations such as the Ramada. September 10, 1990 Page 9 Bob Velcar, 2839 S. Diamond Blvd., stated 3 concerns: 1. if he follows the guidelines, he would have 9" high letters for a frontage of only 22 feet. 2. Store location has an overhang and he wondered if he would be allowed to hang a sign. 3. wants a back of building sign as well as a front sign because of the poor visibility to the street He felt the draft will be inundated with variances. Ms. Marshall, representing the Wherehouse, notes the stores poor visibility and stated each site should be looked at individually. VC/Harmony asked the Commission if there are to be any changes and expects the draft to be modified. Mr. Kaplan suggested the Staff take each one of the considerations stated by the audience, bring it back to the Commission with an adenum statement. Irwin Kaplan stated the staff will analyze the particular illustrations, and come back to the Commission with a revised and improved ordinance for consideration. He further stated the intention of notifying all appropriate people a document is available ahead of time for their review. The Commission will then receive a staff report with specific recommendations, hopefully adequate to accommodate the business people and the Commissioners trends of signage. C/Grothe emphasized the need to establish a minimum as well as a maximum signage; was uncomfortable with the 100 sq. ft. maximum sign limit, especially for larger buildings; questioned the 12" by 12" sign policy; would like to see a clearer definition of a wall or a roof sign; stated this ordinance outlaws all banners; and suggested taking pictures of signs around town and write down the dimensions to get a clearer picture of what the Commission will be approving. VC/Harmony directed staff to develop an adenum, taking into account the public comments and the Commissioners comments, to be continued on October 8, 1990. C/Lin warned the Commission they will hear a lot of complaints from people against the Draft Ordinance C/MacBride stated he was interested in business addresses for the public safety. September 10, 1990 Page 10 Motion made by C/MacBride, and seconded by C/Grothe and CARRIED UNANIMOUSLY to continue the hearing on October 8, 1990. INFORMATION ITEMS: Focus Draft EIR VC/Harmony stated it to be a comprehensive For Tentative environmental report for tentative tract application Tract 45290 and for 29 lots on 20.67 acres located north of Autumn Glow September 10, 1990 Page 11 C/Grothe asked if the Commission is through with processing projects originally filed with the county. James DeStefano replied that some sub divisions, approved under the County, may have received extensions. C/Grothe would like a standard staff report package developed with the necessary information. James DeStefano will be developing a new package composed of staff reports and information, hopefully to the liking of the Commission. VC/Harmony commended Irwin Kaplan for his talented, skilled, and wonderful job as Planning Director and requested the commendation be recorded in the minutes. Irwin Kaplan appreciated the commendations from the Commission and stated they are left in good hands. ADJOURNMENT: Motion was made by VC/Harmony, seconded by Commissioner Grothe, and CARRIED UNANIMOUSLY to adjourn the meeting at 10:15 P.M. Attest: �WO(TI?—P Ja es DeStef no Secretary/P1 nning Commission Vick �FWt1iMi°kh�-___ _- '• MINUTES OF THE PARRS AND RECREATION COMMISSION REGULAR MEETING OF JULY 2, 1990 CALL TO ORDER: Chairman Ivan Nyal called the Special Meeting to order at 7:00 p.m. at Emerald Hills Escrow located at 1200 South Diamond Bar Blvd., Suite 116, Diamond Bar, California. ROLL CALL: Commissioners Ruzicka, Stitt and Whelan, Vice Chairman Nardella and Chairman Nyal. Also present were Parks and Maintenance Director Charles Janiel and Assistant City Manager Terry Belanger. City Council C/Ruzicka presented an oral summary report of the Joint Council Commission Meeting of June 30, 1990. Concerned Meeting: about the Commission's presentation to the City Council in that the Commission will be organized in what City Council wants of this Commission. It was suggested the Commission make their presenta- tion from a point of view of what the City Council has asked the Commission to do, what has been done so far and the goals that will be done within the next year. one main concern is to be sure that the City Council perceives that the Commission is very public oriented. C/Whelan commented he will not be able to attend the City Council Joint Council Meeting. C/Whelan stated one issue that needs to be addres- sed regarding the JPA's and the frustration dealing with Walnut Valley Recreation and the lack of correct information makes it extremely difficult for people to do their jobs. VC/Nardella asked who on this Commission is sup- posed to respond to certain projects like funding sources and open space conservation elements? ii Chair/Nyal stated the purpose of this meeting is to answer those questions. VC/Nardella stated that our survey has told us that we don't have adequate parkland and there are still questions regarding the use of the golf course. The fact that the golf course at one point was utilized in the determination of necessary park space and VC/Nardella has been checking into this matter with the County and asking them why when the County turned over the parks, they did not turn over the golf course. He has spoken with some County officials but basically getting information that because of funds it is not available to us. July 2, 1990 Page 2 C/Whelan commented at each meeting of the park master plan the items community center, senior center and athletic facilities have been brought up. VC/Nardella stated our tasks were to determine what we have now in the way of facilities, main- tenance fees, community and sports groups to name a few. Also, what is available to us as in fees, lands, parks, undeveloped areas, master planning for the future and use of existing facilities. VC/Nardella stated the Commission has determined there is a scarcity of dollars and that we under- stand that there are three ways to acquire additional funds: Quimby Act, Recreation Park Impact Fees, State Bonds and Grants. Charles Janiel stated Commission has discussed about wanting to get into a JPA to improve the maintenance levels of the school district facilities. VC/Nardella stated that the recreation program needs to expand into the north end of Diamond Bar and coordinate with Walnut Valley Unified and Pomona for facilities usage which involves recreation JPA program and coordination of field scheduling within the community groups. There is also a need for additional coordination for main- tenance and field usage. Mr. Janiel stated staff has been working with the City of Walnut and have developed a RFP seeking other services. We were told today and we had a meeting,'with Walnut that Dr. Brown is going to the School Board to recommend termination of the JPA, on the basis that it is not cost effective. Staff will be looking into seeking an RFP at Rowland Heights School District, Mt. Sac and also staffing our own programs. C/Ruzicka stated that this agenda should be as simple as possible. The commission was told what to do, so far we have done this much and this is what we would like to see in the future if the Commission has the support of the City Council. And everything should be broken down into those three categories. July 2, 1990 Page 3 VC/Nardella stated the Park & Recreation Program (JPA) needs to expand more into the north end of the City. Coordination with Walnut Valley Unified School District and Pomona Unified School District is needed to discuss the Recreation Program and its activities. Assistant City Manager Terry Belanger spoke regarding open space conservation element and how a mini presentation by City staff is partly required on what the status of the General Plan is and the policies that come out of that element are going to drive the master plan. VC/Nardella stated the Commission is needing help in the area of funding sources. Commission would like staff to provide information on monies available to them. Chair/Nyal suggested asking the Council to advise the Parks and Recreation Commission when there is going to be development. As of this time the Planning Commission has not advised this Commission with any developments. VC/Nardella stated the Commission has assisted the seniors temporarily by the $1,000.00 Grant awarded by the Council. After making certain recommenda- tions regarding the acquisition of property for a senior center and this is under direction of City staff. VC/Nardella stated the Commission's immediate problem is the Recreation Program and the Com- mission needs to identify what they can do and what they should be doing. ADJOURNMENT: With no further comments, the meeting was adjourned at 8:45 p.m. Christine''Haraksin Secretary ATTES I- ChamVkyfi MINUTES OF THE PARKS AND RECREATION COMMISSION REGULAR MEETING OF JULY 12, 1990 CALL TO ORDER: Vice Chairman Don Nardella called the meeting to order at 6:30 p.m. at the Diamond Bar City Hall, 21660 East Copley Drive, Suite 100, Diamond Bar California. PLEDGE OF The audience was led in the Pledge of ALLEGIANCE: Allegiance by Commissioner Joseph Ruzicka. ROLL CALL: VC/Nardella, and Commissioners Ruzicka, Stitt and Whelan arrived at 6:35. Chairman Nyal absent. Also present were Parks and Maintenance Superintendent Donald Hensley, Parks and Maintenance Director Charles Janiel and Administrative Analyst Kellee Fritzal. CONSENT CALENDAR: Minutes of May C/Ruzicka moved and C/Stitt seconded. With the 10, 1990 and May consensus of the Commission the May 10, 1990 24, 1990: and May 24, 1990 Minutes were approved. Minutes of June Due to missing pages of the June 14, 1990 14, 1990: Minutes, they were taken off the agenda and are to be put on the next agenda. OLD BUSINESS: Park Closure: Deputy Larry Luter, Walnut Sheriff's Station gave an oral report on the policy for park closures. Deputy Luter stated the officers will use their own discretion and would normally have a good reason for questioning someone in the parks. VC/Nardella spoke regarding the problems the City might have with issuing permits. Superintendent Don Hensley suggested that people who use the park after hours use the same process as they do to reserve a park. C/Whelan moved and C/Ruzicka seconded. With the consensus of the Commission the motion was passed for park closure hours. The closure hours for unlighted parks are dusk to dawn with the exception of park facility use forms. The closure hours for lighted parks are from 10:00 p.m. to dawn with the exception of park facility use forms. July 12, 1990 Page 2 Director/ Charles Janiel stated one resident who lives by Ronald Reagan Park made a request for the lights on the tennis courts to be turned off at 9:30 p.m. At this time his request has been accommodated. VC/Nardella stated that once the Council has passed the park closure procedures, a letter should be sent to the resident who lives by Ronald Reagan Park stating that the City has established park closure hours for the entire City. Public Phones: C/Whelan suggested the public phone be in- stalled at Heritage Park because it is the only fully lighted park and there are phone lines already installed at this location. C/Ruzicka moved C/Stitt seconded. With the consensus of the Commission the motion was passed that the experimental prototype public emergency phone be installed at Heritage Park. VC/Nardella stated after the City Council has accepted this recommendation of the public phone, staff be directed to send correspon- dence to Mrs. Dunning of CC Unlimited regarding installation of the telephone at Heritage Park. REPORTS: Park Monitors and Christine Adams, Walnut Valley Recreation, Scheduling Budget presented an oral report on park monitors and Request: scheduling budget request. 11 Commission discussed how they would be able to cut costs to support park monitors without having to ask City Council for money. Fall Program and Christine Adams presented an oral report on the Heritage Preschool: Fall program and the Heritage Preschool. C/Ruzicka moved and C/Whelan seconded. With the consensus of the Commission the motion was passed to operate a preschool at Heritage Park. Staff was directed to prepare a report recommending the operation of a parent participation preschool at Heritage Park provided it operates as self supporting. July 12, 1990 Recreation Advisory Board Subcommittee: INFORMATION ITEM: Page 3 C/Whelan spoke regarding the after school program and the possibility of a weekend program. He also stated he was working on a report on the recreation program. Mr. Nardella stated he would like to see Walnut Valley Recreation schedule more programs at the schools in the north. This would mean coordination with Walnut Valley Recreation and Pomona School District. Christine Adams stated she would look at the hours suggested for a park program on the weekends and see what kind of cost saving would come about and bring them back to the next Commission Meeting. VC/Nardella stated that the information had been previously discussed. Citizen Concern: Parks and Maintenance Director Charles Janiel stated a letter has been written for the Mayor's signature to Mrs. Everett Howard responding to her concerns regarding Peterson Park. COMMISSIONER COMMENTS: Parks and Maintenance Director Charles Janiel stated that the Joint Powers Agreement with Walnut Valley Recreation will terminate June 301, 1991. Parks and Recreation Commission discussed the Joint Powers Agreement. C/Stitt stated that he thought the meeting with the City Council was successful and wanted to thank the Commission. C/Ruzicka stated the woman from the Heritage Park Day Care Program had given him informa- tion on child care available in the community. July 12, 1990 Page 4 VC/Nardella would like staff to draft a letter for the Mayor's signature to be sent to the County of Los Angeles regarding the usage of the golf course as a parkland designation in terms of park space and also why the golf course was not turned over to the City the same time the County turned over the parks? Adjournment With no further comments, the meeting was adjourned at 9:15 p.m. Christine Haraksin Secretary ATTE 'f e �- Chaif y MINUTES OF THE PARRS AND RECREATION COMMISSION REGULAR MEETING OF JULY 26, 1990 CALL TO ORDER: Vice Chairman Don Nardella called the meeting to order at 6:30 p.m. at the Community Room, 1061 Grand Avenue, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of ALLEGIANCE: Allegiance by Commissioner Gary Stitt. ROLL CALL: Commissioners Ruzicka, Stitt, Whelan and Vice Chairman Nardella. Chairman Nyal Absent (excused). Also present were Parks and Maintenance Superintendent Donald Hensley and Clerk Typist Christine Haraksin. Parks and Mainte- nance Director Charles Janiel was absent. MATTERS FROM THE Gene Surgener, Vice President of Pop AUDIENCE: Warner Football, 21830 Santa Quin, Diamond Bar spoke regarding the $5.00 per child fee for the use of the practice fields at the schools in the Walnut Valley Unified School District. C/Ruzicka explained that Gene Surgener, Vice President of Pop Warner Football would like the Parks and Recreation Commission to help Pop Warner get use of Diamond Bar High School and other fields including Lorbeer Jr. High without a fee and without having to go to the school board. The Commission has gone over with Mr. Surgener and Pop Warner the fact that the school board is a totally different political entity but he and his organization believe that if there is unity between the Parks and Recreation Commission, City Council and the Citizens of Diamond Bar that perhaps the Walnut Valley Unified School District would be more in tuned to listening to their needs and meeting some of their needs more than they have in the past. APPROVAL OF MINUTES: Minutes of Page 1, second to last paragraph replace June 14, 1990: "field" and in its place insert "contract". C/Ruzicka moved and C/Stitt seconded. With the consensus of the Commission the motion was passed to accept the amended June 14, 1990 Minutes. Minutes of Page 1, middle of page regarding the Senior June 28, 1990: Citizens it was stated that staff be directed July 26, 1990 ACTION ITEM: Page 2 to tag all property that the Senior Citizens purchased with Diamond Bar labels. Page 1, bottom of page it was to be stated that if it was not possible to have the banner poles installed as a change order that this item was to be returned to the Commis- sion. Page 2, third paragraph down replace "merely regarding" and insert "for the purpose of". Page 2, bottom of page after Scheduling Funding" insert the words "be tabled until the Commission Meeting of July 12, 1990. Also replace "August 5, 1990" with "July 5, 1990". C/Ruzicka moved and C/Whelan seconded. With the consensus of the Commission the motion was passed to accept the amended June 28, 1990 Minutes. Development Review: VC/Nardella stated that prior to his conver- sation with Assistant City Manager Terrence Belanger he had been assured, as a routine matter, projects that would be or will be of concern to the Parks and Recreation Commis- sion will be routed to the Commission's attention. Staff will try to anticipate any kind of questions that the Commission might have. VC/Nardella directed staff to keep the Commission informed regarding projects of concern to the Parks and Recreation Commis- sion as indicated by Assistant City Manager Terrence Belanger. REPORTS: Oral report from VC/Nardella stated this is a regular agenda Recreation Advisory item but as of this time the Recreation Board Committee: Advisory Board Members have not met since their last meeting. Memorandum regarding VC/Nardella stated Pantera Elementary School Pantera will be receiving funding and that there Elementary School: has been discussions with the Pomona School District regarding joint development. July 26, 1990 Page 3 INFORMATION ITEMS: C/Ruzicka spoke regarding school facilities and when any type of group tries to use their fields its almost unusable because of no maintenance by the school district. Because of the charged fees the local citizen rate is turned off yet the school district still does not use these fees or any other funds to maintain their fields. VC/Nardella stated the Mayor and Councilwoman Papen have met with the officials of the Pomona Unified School District and have requested from them a plan on the retrofit- ting of Lorbeer Jr. High and Diamond Point Elementary, this would include the outfitting of lights, track and stadium stands. C/Whelan asked if its possible to direct staff to see if there are grants available. Staff will be developing joint usage JPA agreements with the Pomona School District, Walnut School District as well as the YMCA, Little League and others that we will be negotiating with in the future. VC/Nardella directed staff to acquire for the Commission's review other cities master facility leases and other agreements cities have found to be useful in negotiating either with private agencies or school districts. C/Whelan suggested looking into the feasi- bility of developing Pantera Park. VC/Nardella directed Field Usage Committee to meet with the sports groups and have them submit a list of those retrofit items and needs for each of the facilities used within the City. Once the master facility leases have been returned, Commission would like to review and determine what would be in the their best interest and submit that to the individual school districts along with what the priority needs and developments are of their particu- lar properties. July 26, 1990 Page 4 VC/Nardella directed staff to obtain the use of facilities agreement between Pomona Unified School District and the City of Pomona. Memorandum regarding The Commission has been notified that WVUSD Notification - WVUSD will be officially taking action to terminate the JPA Agreement as of June 30, 1991, they will be taking that action in the month of August. They have indicated desire to continue the child care portion of that program. VC/Nardella stated there is an excess of approximately $133,000.00 that is generated by those child care programs. This has been used to supplement the cost of the Recreation Program and the funds would not be available if we were to lose the day care program. It was stated that the School District could not participate alone without the facilities of the City of Diamond Bar. VC/Nardella stated at the last meeting the Commission discussed putting off the re- development of Heritage Park until next summer in order that it would not affect the parent participation preschool program. C/Whelan suggested looking into a CDBG Grant for a portable to be put at Heritage Park, so the child care program could continue during the redevelopment. C/Whelan also stated that the Commission needs to find out what the guarantees are on the Recreation Program as the termination of the program comes to a close. VC/Nardella directed there be an item on the next agenda regarding concerns of the Walnut Valley Parks and Recreation Program on staffing and quality of program. VC/Nardella directed staff to set up a meeting date between C/Whelan, C/Stitt and the City Manager prior to Thursday, August 2, 1990, so that they will be able to discuss this at the JPA Meeting to determine whether the Commission wants the Preschool Program included in the brochure. July 26, 1990 Page 5 Quimby Fees: VC/Nardella directed staff to provide a report to the Commission on available sources of funding. Also request staff to provide information on obtaining grant writers. C/Whelan stated that the Commission needs to prioritize their ideas and needs. VC/Nardella stated once its determined what projects need development, the Commission needs to establish a priority on them. The Commission can then target individual pro- jects for immediate development and direct staff as necessary. C/Ruzicka suggested breaking down the priorities into goals as follows: 1. Administration 2. Retrofit a. Parks b. New Parks After breaking down priorities into these goals, the Commission then needs to determine whether these are short or long term goals. VC/Nardella would like to see some communi- cation with the public as well as the sports groups and have at the next meeting an agenda item for needs assessment. VC/Nardella directed staff to prepare a questionnaire/survey for determining community and recreation needs and have this item returned to the Commission for their consideration at their August 9, 1990 meeting. OLD BUSINESS: Diamond Bar Park VC/Nardella requested and with the consensus Scheduling: of the Commission this item was to be tabled and placed on the next Agenda for a vote as an Action Item. COMMISSIONER COMMENTS: C/Ruzicka stated he would be absent due to his son's tournament. Also, C/Ruzicka discussed a citizen complaint with Superintendent Don Hensley regarding problems with sprinkler heads along Grand Avenue. July 26, 1990 Page 6 C/Stitt stated he was concerned regarding how the memos were very unclear the way they were written and about what the Commission is supposed to be reviewing. C/Whelan requested that there be more detail in the minutes for the report from the Recreation Advisory Board Members. VC/Nardella requested that staff look into the timers on the sprinklers in the medians between Grand Avenue and Mountain Laurel. The timers are turning on around $3:30, 4:00 and 4:30 p.m. and are hitting the traffic lanes causing a concern of an accident occurring due to people avoiding the water. VC/Nardella also suggested to consider, as a Commission, to arrange a joint meeting with the City of Walnut Parks and Recreation Commission. . ADJOURNMENT: With no further comments, the meeting was adjourned at 8:26 p.m. Christine Haraksin Secretary ATTES Chairman `' AGENDA NO. ------------------------------------------------- CITY OF DIAMOND BAR AGENDA REPORT DATE: November 27, 1990 COUNCIL DATE: December 4, 1990 TO: CITY COUNCIL VIA: ROBERT L. VAN NORT, CITY MANAGER FROM: RONALD L. KRANZER, CITY ENGINEER ; SUBJECT: SURETY BOND RELEASE FOR ROAD IMPROVEMENTS, TRACT 36813 The Los Angeles County Department of Public Works is recommending the release of the surety bond guaranteeing the subject improvements based upon the satisfactory completion of the improvements per approved plans. The City Engineer has reviewed the improvements and is in agreement. RECOMMENDATION: It is recommended that City Council release the following surety bond; Bond Number: Remaining Road Amount: Surety: Principal: ASI 100 092 $198,450.00 Integrity Insurance Co. P.O. Box 7714 Burbank, Ca 91510 South County Corporation 1074 Parkview Dr., Suite 201 Covina, Ca 91724 and instruct the City Clerk to send a copy of the City Council action on this recommendation to the principal, surety and the L.A. County Director of Public Works. RLK:WFL: nb:2677:cc-db3: bond reNr3681 3 FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: (Narrative continued on next page if necessary) 7!YD Y ' 71J'1� ---------------------- Robert L. Van Nort ) Andrew V. Arczynski Terrence L. Belang City Manager City Attorney Assistant City Manager 7/24/90 THOMAS A. TIDEMANSON, Direewr October 18, 1990 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 91803-1331 Telephone: (818) 458-5100 The City Council City of Diamond Bar 21660 East Copley Drive, Suite 330 Diamond Bar, CA 91765 ADDRESS ALL CORRESPONDENCE TO: P.O.BOX 1460 ALHAMBRA, CALIFORNIA 91802-1460 IN REPLY PLEASE REFER TO FILE; L-5 Dear Council Members: ROAD IMPROVEMENTS TRACT NO. 36813 VICINITY OF GOLDEN SPRINGS DRIVE AND DIAMOND BAR BOULEVARD The construction of road improvements guaranteed by the improvement security listed below has been completed in compliance with the plans and specifications. IT IS RECOMMENDED THAT YOUR COUNCIL: 1. Approve and accept the work for maintenance this date. 2. Exonerate the following listed surety bond: Bond Number ASI 100 092 Remaining Amount - $198,450 Surety - Integrity Insurance Company Principal - South Country Corporation 1074 Parkview Drive, Suite 201 Covina, California 91724 Please instruct the City Clerk to send a copy of the City Council action on this recommendation to the surety, principal and this office. Very truly yours, T. A. TIDEMANSON Director of Public Works . C. DATW�pputyDirectfor Assistant Land Development Division LG:sg/36813 cc: City Clerk SAN 6�'aN.a.rzviNo GOL/NT Y LOCA 7/ON IMAP . NOT To SCALE INTEROFFICE MEMORANDUM TO: Ro Kranzer, City Engineer FROM: ert L. Van Nort, City Manager SUBJECT: ROAD IMPROVEMENTS - TRACT 36813 DATE: October 30, 1990 Please review and make recommendations for Council consideration at their November 13, 1990 meeting. y OF LOS 4 1, + + � µ x _ „ 4CIFORN�� THOMAS A. TIDEMANSON, Director October 18, 1990 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 91803-1331 Telephone: (818) 458-5 100 The City Council City of Diamond Bar 21660 East Copley Drive, Suite 330 Diamond Bar, CA 91765 Dear Council Members: ROAD IMPROVEMENTS TRACT NO. 36813 VICINITY OF GOLDEN SPRINGS DRIVE AND DIAMOND BAR BOULEVARD ADDRESS ALL CORRESPONDENCE TO: P.O.BOX 1460 ALHAMBRA, CALIFORNIA 91802-1460 IN REPLY PLEASE REFER TO FILE. L-5 The construction of road improvements guaranteed by the improvement security listed below has been completed in compliance with the plans and specifications. IT IS RECOMMENDED THAT YOUR COUNCIL: 1. Approve and accept the work for maintenance this date. 2. Exonerate the following listed surety bond: Bond Number ASI 100 092 Remaining Amount - $198,450 Surety - Integrity Insurance Company Principal - South Country Corporation 1074 Parkview Drive, Suite 201 Covina, California 91724 Please instruct the City Clerk to send a copy of the City Council action on this recommendation to the surety, principal and this office. Very truly yours, T. A. TIDEMANSON Director of Public Works . C. DATWYLXk Assistant puty Director Land Development Division LG:sg/36813 cc: City Clerk AGENDA NO. CITY OF DIAMOND BAR AGENDA REPORT DATE: November 27, 1990 COUNCIL DATE: December 4, 1990 TO: HONORABLE MAYOR AND CITY COUNCIL VIA: ROBERT L. VAN NORT, CITY MANAGER FROM: RONALD L. KRANZER, CITY ENGINEER,('�l< SUBJECT: TRANSFER OF PRIVATE DRAIN NO. 1812-1 TO FLOOD CONTROL Private Drain No. 1812-1 was constructed in 1989 as part of the improvements in Tract No. 36813. Subsequently, the drain was inspected and approved by the Los Angeles County Department of Public Works based upon the satisfactory completion of the improvements per approved plans. The City Engineer has reviewed the improvements and is in agreement. RECOMMENDATION: It is recommended that City Council adopt a resolution requesting the Los angeles County Department of Public Works Flood Control Element to accept the transfer and conveyance of Private Drain No. 1812-1 for future operation, maintenance, repair and improvement. RLK:W FL:nb:db-cc3: dr1812-1.rpt FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: TV EWED l_l-- Robert L. Van No City Manager 7/24/90 (Narrative continued on next page if necessary) ---------------------- Andrew V. Arczynski City Attorney Terrence L. Belan r Assistant City Manager CITY OF DIAMOND BAR REQUEST OF PROPOSAL FOR PREPARATION OF TRAFFIC CIRCULATION ELEMENT FOR THE GENERAL PLAN INTRODUCTION The City of Diamond Bar is requesting proposals from private consultants to develop a comprehensive Circulation Element as a part of the General Plan development process required of all Cities upon incorporation. The Circulation Element will provide the basic goals, policies and programs for use by the City of Diamond Bar in managing existing facilities and potential future growth as it relates to the transportation network. The purpose of this Request for Proposal is to serve as an invitation to qualified and interested firms to submit proposals for the timely accomplishment of the Circulation Element. The City is seeking a consultant whose experience and competence will enable him to perform this level of planning and engineering. The consultant should also possess the breadth of experience appropriate to address the wide array of issues related to the Circulation Element and successfully interact with City staff and representatives of the community. A "regional approach" to the Circulation Element must be utilized. Co-ordination with the South Coast Air Quality Management District, Los Angeles County Transportation Commission and California Department of Transportation (Districts 7, 8, and 10) is essential. Coordination with Orange, San Bernardino, and Los Angeles County's circulation Elements is also required. The objective is to produce a circulation plan and program which will accommodate the City's land use plans and encourage a regional roadway system that works in concert with local circulation needs and land use objectives with minimal community disruption. STATEMENT OF PROBLEM AND OBJECTIVES Studies and plans for Diamond Bar prior to incorporation evaluated Diamond Bar roadways in terms of the county -wide General Plan. Accordingly, there has never been a comprehensive study to examine Diamond Bar's circulation for community needs. Consequently, regional mobility might have been improved at the expense of Diamond Bar's local needs, because through traffic utilizing local streets to access (and bypass) freeways has resulted in increasingly severe deterioration of circulation within the community and corollary impacts on commercial areas and residential neighborhoods. GENERAL BACKGROUND Started nearly 30 years ago as one of the original planned communities, Diamond Bar has grown continuously with new housing and commercial development. The City of Diamond Bar incorporated in April of 1989 and recently embarked on the required process for creating of General Plan. Situated at the juncture of two major freeways, Diamond Bar currently faces numerous issues related to regional access and local circulation. Similar to many other communities in the Los Angeles area, congested arterial streets are a significant problem to City residents. The Circulation Element is expected to address issues of regional impact such as proposed toll corridors in Tonner, Soqudt, and Revision - Page 3 10/8190 Carbon Canyon; improvements to State Routes 57 (Orange Freeway), 60 (Pomona Freeway) and 71 (Corona Expressway); together with the Chino Hills connections, namely Grand Avenue and Chino Hills Parkway. Because of the mix of regional and local issues, there may be justification for assembling a computer modeling basis of analysis. The City also recognizes the importance that recent passage of Propositions 108 and 111 will have on the Circulation Element. Therefore, it is anticipated that the Circulation Element will address the needs of the Congestion Management Program, currently being developed by the Los Angeles County Transportation Commission. The City of Diamond Bar General Plan is projected to consist of various elements. The Circulation Element may impact these elements. The City and the transportation consultant shall coordinate closely with the General Plan consultant to assure consistency among all General Plan Elements. It is anticipated that the Circulation Element will be addressed concurrently by the General Plan Advisory Committee, the Traffic and Transportation Commission, the Planning Commission and City Council as part of the development and adoption process. GENERAL REQUIREMENTS 1. This request and the firm's response will be a part of the contract. 2. The City reserves the right to reject proposals if they are deemed unsuitable to the City's needs. Late or incomplete proposals will not be considered and the City reserves the right to determine the completeness of all proposals. 3. Consulting firms are responsible for all costs incurred in responding to this Request for Proposal. 4. The project personnel named in the proposal shall work on this assignment through completion and no other personnel shall be used unless replacements are approved in writing by the City. The percentage of each personnel's time committed to this project shall be specified in the proposal. 5. The selected firm must agree to indemnify, hold harmless, and defend the City from any and all liability or loss resulting from any suits, claims, or actions brought against the City which result directly or indirectly from the wrongful or negligent actions of the consultant in the performance of the contract. 6. The consultant shall at its own cost and expense procure and maintain policies for professional and general liability insurance each in an amount not less than one million ($1,000,000) dollars. Such insurance shall be procured from an insurer authorized to do business in California and approved in writing by the City. The City shall be named as an additional insured. In addition the consultant shall obtain and maintain worker's compensation insurance covering all consultant employees as required by California law. Throughout the term of the contract, the consultant shall maintain said insurance and provide upon request to the City satisfactory evidence that the insurance has been renewed and that the required premiums have been paid. 7. The consultant shall provide no services for any private client project within the corporate boundaries of the City which would or could be subject to the recommendations and provisions of the Circulation Element. % S. The consultant will be required to comply with all existing State and Federal labor laws including those applicable to equal opportunity employment provisions. 2 9. The City reserves the right to negotiate special requirements and propose service levels using the selected proposal as a basis. Compensation for services will be negotiated with the selected firm. 10. There shall be a mandatory attendance at a Pre -Proposal Conference held at Diamond Bar City Hall to answer all questions raised by the invited firms. Jack Istik is the principal contact for this project and all questions should be directed in writing to him at Diamond Bar City Hall (714) 860-1580 and must be received at least one working day prior to the Pre -Proposal Conference. Proposers should refrain from contacting other City staff or members of the Council and Committees. All questions will be answered before all consultants at the Pre - Proposal Conference. 11. The successful proposer's submitted Scope of Services (which shall include the work outlined under PROJECT ISSUES) and the proposer's submitted manpower estimate will be used as a basis for contract negotiation. FORMAT FOR RESPONSES Consultants are required to adhere to the following format in their proposals: Letter of transmittal. 2. Scope of Services. This section shall include an introduction to the proposal. It shall contain your understanding of the project and describe what you believe are the opportunities and constraints in the Diamond Bar Circulation Element with respect to PROJECT ISSUES identified in this Request for Proposal. Prepare and provide a recommended Scope of Services in an itemized format according to major tasks and milestones. Each task should be described in sufficient detail to allow for an evaluation to determine relative soundness of approach and applicability to Diamond Bar needs. Include a listing of meetings with City staff and Committees that you feel are appropriate for this project and describe the information to be presented at each meeting. 3. General company information including the number of employees, location of company headquarters and branch offices, number of years in business, and organization, disciplines and staffing. 4. Provide a description of the branch office service for this project including the number of employees, location, organization, disciplines, and staffing. 5. If any subcontractors are to be used in the performance of this project, they must be identified and their qualifications submitted. 6. Provide a brief but salient description of the firm's experience in successful completion of projects similar in nature and magnitude within the last three years. 7. The consultant shall identify one project manager who will serve as the principal point of contact with the City, as well as other key staff who will be committed to the project. The consultant should state the availability of proposed staff with respect to the proposed schedule described in Section 2, Scope of Services. Information supplied with regard to the qualifications, experience, and responsibilities of each project staff member shall be sub6tted with resumes in the proposed appendix. This information should also describe the role that key individuals will play with respect to the tasks defined in the Scope of Services. 3 8. An organization chart for the key members of the consultant's team to be assigned to the project. 9. A table showing the consultant's estimated time on a work program task basis. For each task (See PROJECT ISSUES), the level of effort in person -hours assigned to each of the tasks must be shown. Also, for each task, show estimated time or charges for non -personnel items, such as computer, travel, telephone, postage, reproduction, etc. in lump sum fashion. 10. A schedule showing consultant activities by task, milestones, deliverables, and completion of efforts contained in the Scope of Services. 11. Any assumptions made, requested qualifications, or amendments to the requirements contained within this Request for Proposal. PROJECT ISSUES The Diamond Bar Circulation Element will address a wide range of issues. The following topics are intended to provide the proposer with a broad perspective of items that should be considered in the Scope of Services to be submitted, and ultimately in the draft and final reports. 1. Model Development (Must be a P.C. based model which the City can use as an ongoing tool.) ► No known local existing framework ► Regional background/possibilities SCAG - Southern California Association of Governments - Area wide model OCTAM - Orange County Traffic Analysis model RIV-SAN - Riverside - San Bernardino Joint model 2. Database for use in the Circulation Element ► Land Use * General Plan Consultant * Cal Poly Pomona Study ► Traffic Data * Los Angeles County Department of Public Works ► Inventory * Traffic Devices * Street Geometry ► Transit * Foothill Transit * RTD (Rapid Transit District) ► Bike -pedestrian Activity/Available Resources 3. Adjacent Land Use Review for Project Impact ► Chino Hills ► Tonner Canyon/Soquel Canyon ► Rowland Heights ► City of Industry 4. Land Use/Network Alternative Scenario Analysis ► Mainly one alternative with perhaps minor area assessments ► Possible sphere of influence 4 5. Congestion Management Plan as component of Circulation Element ► Work/coordinate with LACTC (Los Angeles County Transportation Commission) 6. Transportation Network Staging ► Incremental improvements and maintenance ► Reason or cause for improvements ► Alternative programs to fund improvements * impact fee programs * direct developer contribution methods * other possible funding sources 7. Public Involvement ► General Plan Advisory Committee ► General Plan Consultant ► Parks and Recreation Commission ► Traffic and Transportation Commission ► Planning Commission * City Council Possible Resources ► North Orange County Corridor Study (Route 57 Corridor Study) ► Los Angeles County General Plan ► Orange County 20 Year Plan ► SR -71 Studies ► SR -91 High Occupancy Vehicle Studies ► SR -57 Transitway Studies ► Soquel Canyon/Tonner Canyon Feasibility Study ► SCAG * Regional Mobility Plan * Route 142 (Carbon Canyon Road) Roadside Survey * Chino Hills Impact on Brea's Circulation 9. In addition, the following issues must be considered; a. Comprehensive study to examine Diamond Bar circulation for community needs b. Diversion of and coordination with through traffic C. Protection of residential neighborhoods d. Clarification of the relationship of the local plan to the regional network and increased regional cooperation e. Scenic highway protection f. Increased transportation alternatives DESIRED PRODUCTS OF THE STUDY a. Master Plan of Streets b. Circulation Element of the General Plan C. Capital Improvement Program (estimates), as well as estimates of operating costs d. Implementation program e. Methology which can be used by staff for evaluating development project impacts and determining impact fees. f. Long range plan to implement land use objectives of the General Plan, which is under preparation, and/or to modify the land use proposals of the General Plan to reflect transportation constraints. g. Methology which can be used by City staff to evaluate the circulation impacts of proposals for changes in land use and intensity of development. h. Bike Path System i. Recommended Institutional framework required to establish a regional highway and transportation system to benefit the region as a whole j. Programs for trip reduction (as required by law and enlightened self-interest) including programs for enhanced local and regional transit, and transportation demand management k. Congestion Management Plan (CMP) to be co-ordinated with the Los Angeles County Transportation Commission PROPOSAL SUBMISSION DATE AND SCHEDULE OF EVENTS Ten (10) proposals, each signed by an authorized officer of the consultant, must be received at the office of the City Manager, ROBERT L. VAN NORT, no later than 12:00 noon on the date shown below. Address all proposals to: CITY OF DIAMOND BAR 21660 E. COPLEY DRIVE, SUITE 100 DIAMOND BAR, CALIFORNIA 91765 ATTN: ROBERT L VAN NORT, CITY MANAGER No amendments, additions, or alternates will be accepted after the submission date shown below. All proposals and documents submitted will become the property of the City of Diamond Bar. Anything considered to be proprietary should be so designated by the proposer. The following is a proposed schedule of the selection process: db-trkirc-elem EVENT Request for Proposals sent Pre -Proposal Conference (Mandatory) Submittal of Proposals Interviews Selection of Consultant and Negotiation of Fee Contract Execution Draft Report Due Final Report Due Implementation 0 APPROXIMATE DATE October 5, 1990 October 12, 1990 - 2:00 p.m. October 26, 1990 November 6, 1990 November 20, 1990 December 5, 1990 July 1, 1991 September 3, 1991 September 11, 1991 v N N M ^ r•V T � O 00 9 V� r M T � , N i c N O y N 00 < o � N N N M b i o ^ O 00 -F F. [ C"I � 8 ' N w u M u 00 3 � " w c r .°•� ° eo v c A wa a � x w� '°i�' w•o ,o � c o y PG al w ° CID° o o '� o A 2 a .S ^ �O 3� a� a o N Z H A m tiOti „° D v o ,o.S j w w O °: a S E o° .1 3 `� g Ll m w w 0,72 'sro w y a rn ° v -4 • .o c CIS a > >s o o•=°c'�Na � a,a� '�v � m y � LLwW WAAU WwFLI W W:; �F �:.R LLA �, ONcn ^Nendvl �O t�00 ^C,4 [V ^N ^N Aa O N N N M f'1 M K1 M en en cn of V1 V1 �o 10 r� f. City of Diamond Bar Travel Demand Model Cost Comparison TRANPLAN/NEDS: 1. Full Highway Planning $2,000 2. Highway Plotting 2,000 3. NEDS/Highway 11500 TOTAL COST $5,500(a) (a) Plus sales tax The Urban Analysis Group, distributors of TRANPLAN, offer a "related agency" discount. As a member of SLAG, Diamond Bar may be eligible for this discount. The discount would reduce the cost of the first two items by 50%, resulting in a total package cost of $3,500 plus sales tax. EMME/2: Model size - 3 Max. Zones - 600 Max. Nodes - 3750 TOTAL COST (a) Plus sales tax $12,000(a) INRO Consultants, distributors of EMME/2, base software package cost on the modelling size capabilities. The specifications identified above would provide the City of Diamond Bar with adequate capacity to model the City and the surrounding area of interest. The software package can be upgraded at a later date if additional capacity is needed for an additional increment of cost. STAFF TRAINING AND MODEL MAINTENANCE: The originally submitted cost proposal included training City staff in the use of the model. This element has been extracted from the cost proposal and is itemized below. Staff Training: Project Manager 12 hours $ 1,320 Project Planner 12 hours 720 TOTAL 24 hours $ 2,040 If the City of Diamond Bar were to retain the services of DKS to operate and maintain the model, the following provides an estimate of the cost per run for individual application (eg. to evaluate a development proposal) and the cast to perform an annual review and update of the entire model. The costs are provided in ranges since they will be dependent upon the actual amount of data revision required in each application. Individual Model Application $1000 -$1200 Annual Update $5000 -$7500 AGENDA ITEM NO. 11 NO DOCUMENTATION AVAILABLE AGENDA NO. -------------------- -------------------- CITY OF DIAMOND BAR AGENDA REPORT DATE: November 30, 1990 MEETING DATE: December 4, 1990 TO: Honorable Mayor and Members of the City Council VIA: City Manager, Robert L. Van Nort FROM: Terrence L. Belanger, Assistant City Manager SUBJECT: Professional Services Agreement for the Preparation of the Traffic Circulation Element of the General Plan BACKGROUND: The City of Diamond Bar has thirty (30) months to prepare and adopt a General Plan, from the date of incorporation (April 18, 1989). The City Council retained a consultant to prepare the City's General Plan. The consultant, Planning Network, was asked to prepare all the mandatory General Plan elements, excepting the Traffic Circulation Element. The Council determined that the compelling nature of traffic and transportation issues that exist, in Diamond Bar, required a more particularized approach to the preparation of the Circulation element. As a result, the City circulated a Request for Proposal (RFP) for the preparation of the Traffic Circulation Element for the City's General Plan. In response to the RFP, eight (8) firms submitted proposals. The firms submitting proposals were: Austin Fonst Associates, Barton Aschman Associates, BDI, BSI, DKS Associates, Kaku Associates, Parson Brinckerhoff Associate and Wilbur Smith Associates. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: REVW D X'4 / L`� �G Robert L. Van Nort Andrew V. Arczynski Terrence L. Belange City Manager City Attorney Assistant City Manager Staff Report Continued November 30, 1990 Page 2 A Proposal Review Committee comprised of Todd Chavers, John Beke, Glen Lewis (Pomona), Warren Siecke (Brea), Jack Istik, Irwin Kaplan, Jim DeStefano and Terry Belanger evaluated and rated each of the eight (8) proposals. The Committee, after appraising the proposals, selected four (4) firms to be interviewed, by the Committee. The four (4) firms selected were: Barton Aschman Associates, DKS Associates, Kaku Associates and Wilbur Smith Associates. The selected firms were interviewed on November 20, 1990. The interview panel was comprised of Todd Chavers, Glen Lewis (Pomona), Jack Istik, Irwin Kaplan, Jim DeStefano, and Terry Belanger. Each firm interviewed was allotted one and one-half hours to introduce their team, provide an overview of their firms, present then the essence of their proposal and field questions from the interview panel. At the conclusion of the comprehensive appraisal interview and final evaluations process, the interview panel unanimously recommended DKS Associates as the firm to prepare the Traffic Circulation Element for the General Plan. DKS Associates proposal price is a total of $123,760.00. It should be noted that the proposal prices of each of the interviewed firms was not known by the interview panel. The selection of the consultant was based solely upon the qualifications of the firms. Each of the consultants were required to submit a stated proposal price sheet, when they appeared for the interview. The only proposal opened was that of the selected firm, DKS Associates. The other three (3) sealed proposal price sheets were left unopened. The City staff has met with DKS Associates' representatives to negotiate, clarify and finalize an agreement for professional services. The agreement reflects both the City's and the Consultant's understandings regarding the scope of work, schedule of work, fees for service and other matters. It is expected that the draft Traffic Circulation Element will be submitted for public hearing, on or before June 30, 1991. This schedule coincides with the completion of the City's General Plan. RECOMMENDATION• It is recommended that the City Council approve the Professional Services Agreement between the City of Diamond Bar and DKS Associates, for the preparation of the Traffic Circulation Element for the General Plan. It is further recommended that $125,000.00 be allocated from City's unappropriated General Fund, Prop A, Prop 111 and/or other pertinent reserves to fund the cost of the preparation of the Traffic Circulation Element. AGENDA NO. -------------------- -------------------- CITY OF DIAMOND BAR AGENDA REPORT DATE: November 30, 1990 MEETING DATE: December 4, 1990 TO: Honorable Mayor and Members of the City Council VIA: City Manager, Robert L. Van Nort FROM: Terrence L. Belanger, Assistant City Manager SUBJECT: Professional Services Agreement for the Preparation of the Traffic Circulation Element of the General Plan The City of Diamond Bar has thirty (30) months to prepare and adopt a General Plan, from the date of incorporation (April 18, 1989). The City Council retained a consultant to prepare the City's General Plan. The consultant, Planning Network, was asked to prepare all the mandatory General Plan elements, excepting the Traffic Circulation Element. The Council determined that the compelling nature of traffic and transportation issues that exist, in Diamond Bar, required a more particularized approach to the preparation of the Circulation element. As a result, the City circulated a Request for Proposal (RFP) for the preparation of the Traffic Circulation Element for the City's General Plan. In response to the RFP, eight (8) firms submitted proposals. The firms submitting proposals were: Austin Fonst Associates, Barton Aschman Associates, BDI, BSI, DKS Associates, Kaku Associates, Parson Brinckerhoff Associate and Wilbur Smith Associates. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: RE��--------------------- ----------------- Robert L. Van Nort Andrew V. Arczynski Terrence L. Belanger City Manager City Attorney Assistant City Manager PROFESSIONAL SERVICES AGREEMENT This Agreement is made and entered into this 4th day of December 1990, between the City of Diamond Bar, a Municipal Corporation (hereinafter referred to as "CITY") and DKS ASSOCIATES, A California Corporation, (hereinafter referred to as "CONSULTANT"). A. Recitals. (i) CITY has heretofore issued its Request for Proposal pertaining to the performance of professional services with respect to the preparation of the Traffic Circulation Element for the City's General Plan ("Project" hereafter), a full, true and correct copy of which is attached hereto as Exhibit "A" and by this reference made a part hereof. (ii) CONSULTANT has now submitted its proposal for the performance of such services, a full, true and correct of which proposal is attached hereto as Exhibit "B" and by this reference made a part hereof. (iii) CONSULTANT has not submitted its clarification of the scope of its proposlal for the performance of such services, a full, true and correct copy of which clarification of proposal scope is attached hereto as Exhibit "C" and by this reference made a part hereof. (iv) CITY desires to retain CONSULTANT to perform professional services necessary to render advice and assistance 1 to CITY, CITY's City Council and staff in the preparation of Project. (v) CONSULTANT represents that it is qualified to perform such services and is willing to perform such professional services as hereinafter defined. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT as follows: B. Agre!�fien . 1. Definitions: The following definitions shall apply to the following terms, except where the context of this Agreement otherwise requires: (a) Project: The preparation of the Traffic Circulation Element of the General Plan described in Exhibit "A" hereto including, but not limited to, the preparation of maps, surveys, reports, and documents, the presentation, both oral and in writing, of such plans, maps, surveys, reports and documents to CITY as required and attendance at any and all work sessions, public hearings and other meetings conducted by CITY with respect to the project. ij (b) Services: such professional services as are necessary to be performed by CONSULTANT in order to complete the Project. (c) Completion 21 Project: The date of completion of all phases of the Project, including any and all procedures, development plans, maps, surveys, plan documents, technical reports, meetings, oral presentations and attendance by 2 CONSULTANT at public hearings regarding the adoption of the Traffic Circulation Element of the General Plan as set forth in Schedule 1 of Exhibit "B" hereto. 2. CONSULTANT agrees �Ls follows: (a) CONSULTANT shall forthwith undertake and complete the project in accordance with Exhibits "A" and "B" hereto and all in accordance with applicable Federal, State and CITY statues, regulations, ordinances and guidelines, all to the reasonable satisfaction of CITY and in accordance with the standard of care normally provided by practitioners of the engineering profession. (b) CONSULTANT shall supply copies of all maps, surveys, reports, plans and documents (hereinafter collectively referred to as ',documents") including all supplemental technical documents, as described in Exhibits "A", "B" and "C" to CITY within the time specified in schedule 1 of Exhibit "B". Copies of the documents shall be in such numbers as are required by Exhibit "A". CITY may thereafter review and forward to CONSULTANT comments regarding said documents and CONSULTANT shall thereafter make such revisions to said documents as are deemed necessary. CITY shall receive revised documents in such form and in the quantities determined necessary by CITY. The time limits set forth pursuant to this Section B2.(b) may be extended upon written approval of CITY. (c) CONSULTANT shall., at CONSULTANT's sole cost and expense, secure and hire such other persons as may, in the 3 opinion of CONSULTANT, be necessary to comply with the terms of this Agreement. In the event any such other persons are retained by CONSULTANT, CONSULTANT hereby warrants that such persons shall be fully qualified to perform services required hereunder. CONSULTANT further agrees that no subcontractor shall be retained by CONSULTANT except upon the prior written approval of CITY. 3. CITY agrees Q -a follows' (a) To pay CONSULTANT a maximum sum of One Hundred Twenty-three Thousand Seven Hundred Sixty Dollars and no cents ($123,760.00) for the performance of the services requires} hereunder. This sum shall cover the cost of all staff time and all other direct and indirect costs or fees, including the work of employees, consultants and subcontractors to CONSULTANT. Payment to CONSULTANT, by CITY, shall be made in accordance with the schedule set forth below. (b) Payments to CONSULTANT shall be made by CITY Within thirty (30) days of receipt of CONSULTANT invoices in accordance with the invoices submitted by CONSULTANT, every four (4) weeks. The CONSULTANT shall detail the charges by task li number, hours worked and employee classifications. All charges shall be in accordance with CONSULTANT's proposal either with respect to hourly rates or lump sum amounts for individual tasks, as shown in Exhibit NB". in no event, however, will said invoices exceed 95% of the maximum sum. (c) CONSULTANT agrees that, in no event, shall CITY be required to pay to CONSULTANT any sum in excess of 95% of 4 the maximum payable hereunder prior to receipt by CITY of all final documents, together with all supplemental technical documents, as described herein acceptable in form and content to CITY. Final payment shall be made not later than 60 days after presentation of final documents and acceptance thereof by CITY. (d) Additional services: Payments for additional services requested, in writing, by CITY, and not included in CONSULTANT's proposal as set forth in Exhibit "B" hereof, shall be paid on a reimbursement basis in accordance with the fee schedule set forth in said Exhibit "B". Charges for additional services shall be invoiced every four (4) weeks and shall be paid by CITY within thirty (30) days after said invoices are received by CITY. 4. CITY 4grees tQ provide to CONSULTANT: (a) Information and assistance as set forth in Exhibit "All hereto. (b) Photographically reproducible copies of maps and other information, if available, which CONSULTANT considers. necessary in order to complete the Project. (c) Such i1informationas is generally available from CITY files applicable to the Project. (d) Assistance, if necessary, in obtaining information from other governmental agencies and/or private parties. However, it shall be CONSULTANT's responsibility to make all initial contact with respect to the gathering of such information. A 5. OwnQrshiy 21 Documents: All documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by CONSULTANT pursuant to this Agreement shall be considered the property of CITY and, upon payment for services performed by CONSULTANT, such documents and other identified materials shall be delivered to CITY by CONSULTANT. CONSULTANT may, however, make and retain such copies of said documents and materials as CONSULTANT may desire. 6. Termination: This Agreement may be terminated by CITY upon the giving of a written "Notice of Termination" to CONSULTANT at least fifteen (15) days prior to the date of termination specified in said Notice. In the event this Agreement is so terminated, CONSULTANT shall be compensated at CONSULTANT's applicable hourly rates as set forth in Exhibit "B", on a pro -rata basis with respect to the percentage of the Project completed as of the date of termination. In no event, however, shall CONSULTANT receive more than the maximum specified in paragraph 3(a), above. CONSULTANT shall provide to CITY any and all documents, data, studies, surveys, drawings, maps, models, ii photographs and reports, whether in draft or final form, prepared by CONSULTANT as of the date of termination. CONSULTANT may not terminate this Agreement except for cause. 7. Notic5 and Designated Representativea: Any and all notices, demands, invoices and written communications between the parties hereto shall be addressed as set forth in this paragraph 7. The below named individuals, furthermore, shall be 6 those parsons primarily responsible for the performance by the parties under this Agreement: CITY: James Destefano Director of Planning 21660 E. Copley Drive, Suite 100 Diamond Bar, California 91765 CONSULTANT: Catherine Higley Principal - Project Manager 2700 N. Main Street, Suite 900 Santa Ana, California 92701 Any such notices, demands, invoices and written communications, by mail, shall be deemed to have been received by the addressee forty-eight (48) hours after deposit thereof in the United States mail, postage prepaid and properly addressed as set forth above. 8. Ynsuxance: CONSULTANT shall neither commence work under this Agreement until it has obtained all insurance required hereunder in a company or companies acceptable to CITY nor shall CONSULTANT allow any subcontractor to commence work on a subcontract until all insurance required of the subcontractor has i� been obtained. CONSULTANT shall take out and maintain at all time during the term of this Agreement the following policies of insurance: (a) Workers' compensation -insurange: Before beginning work, CONSULTANT shall furnish to CITY a certificate of insurance as proof that it has taken out full workers' compensation insurance for all persons whom it may employ 7 directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. In accordance with the provisions of California Labor Code Section 3700, every employer shall secure the payment of compensation to his employees. CONSULTANT prior to commencing work, shall sign and file with CITY a certification as follows: "I am aware of the provisions of section 3700 of Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Agreement" (b)c. Liability and Property Dam ae: Throughout the torn of this Agreement, at CONSULTANT's sole cost and expense, CONSULTANT shall keep, or cause to be kept, in full force and effect, for the mutual benefit of CITY and C0NSULTANT, comprehensive, broad form, general public liability and automobile insurance against claims and liabilities for personal u injury, death, or property damage arising from CONSULTANT's activities, providing protection of at least One Million Dollars ($1,000,000.00) for property damage, bodily injury or death to any one person or for any one accident or occurrence and Five Million Dollars ($5,000,000.00) aggregate. (c) Errors And Omissions: CONSULTANT shall take out anti maintain at all times during the life of this Agreement, a 8 policy or policies of insurance concerning errors and omissions ("malpractice") providing protection of at least One Million Dollars ($1,000,000.00) per claim and in the aggregate for errors and omissions ("malpractice") with respect to loss arising from actions of CONSULTANT performing the preparation of the Traffic Circulation Element of the General Plan services hereunder on behalf of CITY. (d) General Insurance Requirements: All insurance required by express provision of this Agreement shall be carried only in responsible insurance companies licensed to do business in the State of California and policies required under paragraphs 8.(a) and (b) shall name as additional insureds CITY, its elected officials, officers, employees, agents and representatives. All policies shall contain language, to the effect that: (1) the insurer waives the right of subrogation against CITY and CITY's elected officials, officers, employees, agents and representatives, (2) the policies are primary and noncontributing with any insurance that may be carried by CITY; and (3) they cannot be caif nceled except after thirty (30) days' notice by the insurer to CITY by certified mail. CONSULTANT shall furnish CITY with copies of all such policies promptly upon receipt of them, or certificate evidencing the insurance. CONSULTANT may effect for its own account insurance not required under this Agreement. 9. Indemnification: CONSULTANT shall defend, indemnify and save harmless CITY, its elected and appointed pi officials, officers, agents and employees, from all liability from loss, damage or injury to persons or property, including the payment by CONSULTANT of any and all legal costs and attorneys' fees, to the extent arising out of the negligent, intentional and/or willful acts and/or omissions of CONSULTMIT pursuant to this Agreement, including, but not limited to, all consequential damages, to the maximum extent permitted by law. 10. Assignment: No assignment of this Agreement or of any part or obligation of performance hereunder shall be made, either in whole or in part, by CONSULTANT without the prior written consent of CITY. 11, Damages: In the event that. CONSULTANT fails to submit to CITY the completed project, together with all documents and supplemental material required hereunder, in public hearing form to the reasonable satisfaction of CITY, within the time set forth herein in Exhibit "B" (June 30, 1991), or as may be extended by written consent of the parties hereto, CONSULTANT shall pay to CITY, as liquidated damages and not as a penalty, the sum of One Hundred dol}lars ($100.00) per day for each day CONSULTANT is in default, which sun represents a reasonable endeavor by the parties hereto to estimate a fair compensation for the foreseeable losses that might result from such a default in performance by CONSULTANT, and due to the difficulty which would otherwise occur in establishing actual damages resulting from such default, unless said default is caused by CITY or by 10 I i acts of God, acts of the public enemy, fire, floods, epidemics, or quarantine restrictions. 12. Independent Contractor: The parties hereto agree that CONSULTANT and its employers, officers and agents are independent contractors under this Agreement and shall not be construed for any purpose to be employees of CITY. 13. Governing This Agreement shall be governed by and construed in accordance with the laws of the State of California. 14. Attorney's Faes: in the event any legal proceeding is instituted to enforce any term or provision of the Agreement, the prevailing party in said legal proceeding shall be entitled to recover attorneys' fees and costs from the opposing party in an amount determined by the court to be reasonable, 15. Mediatign: Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically 11 understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 16. Entire A reement: This Agreement supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained.in this Agreement shall be valid and binding. Any modification of this Agreement shall be effective only if it is in writing signed by all parties. IN WITNESS WHEREOF, the parties hereto have eXecuted this Agreement as of the day and year first set forth above: CONSULTANT it CITY OF DIAMOND BAR Mayor ATTEST: City Clerk N110111DBDKSPSA1DB2.3D 12 Proposal for Preparation of Traffic Circulation Element for the General Plan DKS Associates 2700 North Main Street, Suite 900 Santa Ana, CA 92701 Phone: (714) 543-9601 Fax: (714) 648-0402 October 26, 1990 Mr. Jack Istik City of Diamond Bar 21660 East Copley Drive, Suite 100 Diamond Bar, CA 91765-4177 Subject.- Proposal for the Preparation of a Traffic Circulation Element for the General Plan A900469 Dear Mr. Istik: The preparation of a Circulation Element of the General Plan, which defines the role of traffic circulation and the transportation system in relation to all other aspects of the community, is an extremely important and complex task. For the City of Diamond Bar, located at the juncture of regional transportation facilities (Routes 57 and 60) and surrounded by urbanized or rapidly urbanizing areas, the task is especially important. In addition to addressing the traffic circulation requirements to balance land use and development goals, policies and activities within the City, the potential impacts of activities in the surrounding region on the City's circulation system must also be considered. Policy implementation by regional jurisdictions such as SCAG and the SCAQMD also profoundly affect local City policy. DKS Associates is excited at the opportunity to work on this challenging transportation assignment. DKS is pleased to offer the City of Diamond Bar the resources of the largest specialized transportation engineering firm based in California, with over 120 employees, including over 50 in southern California. The project will be performed in our Santa Ana office by a core group of our most experienced staff. Ms. Catherine Higley, a Principal at DKS and also one of DKS' most experienced transportation modelers, will serve as Project Manager. Ms. Higley will be assisted by Mr. Gary Hamrick, a Senior Transportation Planner with DKS, and Mr. Abi Mogharabi, a Senior Transportation Engineer. These senior staff members are supported by a staff of knowledgeable professionals with extensive experience in all the components which comprise a comprehensive Circulation Element as requested by the City. Mr. Jack Istik October 26, 1990 Page 2 We have outlined in detail a technical approach which fully responds to your RFP. We are very interested in performing this work and look forward to the qualifications and approach to the project in an interview. Opportunity to discuss our concerning our proposal, please feel free to contact us. Should you have any questions Sincerely, DKS Associates Catherine Higley, Principal Senior Transportation Planner CLH:kk enclosure 24547-49pr0469.1ec PROPOSAL FOR Preparation of Traffic Circulation Element for the General Plan prepared for City of Diamond Bar by DKS Associates October 26, 1990 DKS Associates Table of Contents 1. INTRODUCTION ................................................ l 1.1 Background and Purpose of the Study ........................... 1 1.2 Objectives .............................................. 1 1.3 Proposed Project Approach .................................. 2 2. PROPOSED WORK PROGRAM METHODOLOGY ....................... 4 2.1 Prepare Inventory of Highway Infrastructure ....................... 4 2.1.1 Evaluate Existing Traffic Data ............................ 4 2.1.2 Review Existing Studies ................................ 4 2.1.3 Roadway Infrastructure Inventory .......................... 5 2.1.4 Traffic Flow Inventory ................................. 5 2.1.5 Capital Projects Inventory ............................... 5 2.2 Prepare Inventory of Transit, Bicycle, Rail, Air and Freight Facilities ..................................... 6 2.2.1 Inventory of all Existing and Planned Transit Facilities ........... 6 2.2.2 Bicycle Facilities Inventory .............................. 6 2.2.3 Rail Facilities Inventory ................................ 6 2.2.4 Air/Waterway Facilities Inventory .......................... 7 2.3 Estimate Through Traffic Levels ............................... 3.1 Evaluate Software Options ................................... 9 3.2 Develop Zone System ................................ I ..... 9 3.3 Develop Highway Network ................................... 9 3.4 Generate and Distribute Internal Trip Ends ....................... 10 3.5 Estimate Through Trips and Distribute .......................... 10 3.6 Run and Validate Base year Model ..... . ... . ... . ............... 10 3.7 Train City Staff in Use of the Model ............................ 10 3.8 Document Parameters and Assumptions Used in Developing the Model ............................................ 10 4.1 Forecast Future Travel Demand and Operating Characteristics .......... 11 4.2 Evaluate Systemwide Operating Conditions and Identify Problems ....................................... 11 4.3 Identify Measures to Mitigate Regional Through Trip Impacts ........... 11 5.1 Identify Facilities and Intersections to be Included ................... 12 5.2 Traffic Study Standards ..................................... 12 6.1 Identify Local Residential Streets in Diamond Bar ................... 12 6.2 Identify Traffic Flow Improvement Strategies ...................... 12 7.1 Finalize List of Regional, City and Residential Transportation Improvements ........... I ........... 13 7.2 Develop Plan for Financing and Implementation of Recommended Traffic/Transportation Improvements ................ 13 3. PROPOSED PROJECT ORGANIZATION AND KEY PROJECT PERSONNEL .... 15 3.1 Project Management ............... I .............. I ........ 15 3.1.1 Project Manager ..................................... 15 3.1.2 Task Leaders ........................................ 17 3.1.3 Senior Advisors ....................................... 18 DKS Associates 3.2 Key Personnel ........................................... 19 3.3 Quality Assurance ......................................... 20 4. PERSONNEL ALLOCATION ....................................... 22 5. FIRM QUALIFICATIONS .......................................... 24 5.1 Background ............................................. 24 5.2 Related Projects .......................................... 24 APPENDIX 0 1. Introduction DKS Associates 1. Introduction 1.1 BACKGROUND AND PURPOSE OF TIIE STUDY The City of Diamond Bar intends to work with a consulting team to develop a comprehensive Circulation Element as part of the General Plan development process. This Circulation Element is critical to the City as it is the first such element and it will be the framework document to guide transportation planning and traffic engineering decisions for years to come. This work which is to be a coordinated effort between the City, the selected consultant and the various regional agencies which influence local transportation policymaking, will also be closely coordinated with the City's overall General Plan consultant. When completed, the Circulation Element will provide the specific goals, policies and programs for use by the City of Diamond Bar in managing existing transportation facilities and planning for future growth. 1.2 OBJECTIVES Circulation within the City is, of course, a critical issue to be reviewed as part of the element. Internal circulation must be analyzed, however, within the context of regional mobility. Potential changes in land use type and density in adjacent cities may impact Diamond Bar and must be quantitatively studied. Possible regional and intercity roadway improvements could also increase travel demand into and through Diamond Bar and, therefore, must be considered individually and cumulatively. In addition, recent legislation, and policies and programs implemented by regional agencies such as the Southern California Association of Governments (SCAG) and the South Coast Air Quality Management District (SCAQMD) directly impact local transportation policymaking and are also aimed at changing regional and local travel behavior. The many components of the Circulation Element which are to be developed, will provide the framework for City staff and policymakers to evaluate the multitude of transportation issues which arise in the City of Diamond Bar, ranging from intrusion of traffic into residential neighborhoods to compliance with the requirements of Proposition 111 in the development and application of a Congestion Management Plan. All the components of the Circulation Element will conform to the State of California's General Plan Guidelines with respect to the minimum requirements of a circulation element including: identification of circulation needs and issues; development of statements of goals, objectives and policies based on these needs; graphic representations of the circulation system; clarification and description of interrelationships among the system parts; development of standards and criteria for location, design, operation and level 24547AM0469. Pro DKS Associates of service of the circulation facilities; and the development of a guide for implementation of the circulation system. To accomplish the above program, DKS Associates will orient study efforts towards accomplishing the following objectives: . Evaluate and determine the adequacy of the existing transportation system. • Work closely with various City departments and commissions. . Evaluate future circulation needs in light of anticipated major transportation system improvements such as proposed toll corridors in Tonner, Soquel and Carbon Canyons, improvements to State Routes 57, 60 and 71, and Grand Avenue and Chino Hills Parkway arterial connections between the City of Diamond Bar and Chino Hills. . Consider transportation strategies to minimize traffic intrusion into neighborhoods. . Define the relationship of the Congestion Management Plan to City land use goals and policies. . Develop a dynamic computer-based travel demand model to quantify the relationships between land use growth and transportation system supply and demand. . Formulate strategies to fund needed circulation system improvements. 1.3 PROPOSED PROJECT APPROACH DKS Associates work scope addresses all key issue areas that must be covered in the Circulation Element. Due to the significant need to identify both internal circulation and regional impacts, DKS proposes a strong transportation modeling component. We will work closely with City staff and officials to design the most appropriate modeling system. One of the key components of a successful travel demand model is solid input data, especially zonal land use and socioeconomic data. Development of an accurate land use data base will require coordination between the chosen transportation consultant and the City's overall general plan consultant, The Planning Network. DKS will bring an existing close working relationship with The Planning Network to this project. Our staff are currently refining the City of Lancaster Circulation Element while The Planning Network concurrently is developing multiple future land use scenarios for the rapidly growing community. Because Diamond Bar is recently incorporated, a good data base of existing transportation system characteristics is not available. DKS Associates work scope proposes a comprehensive approach to collecting the data necessary to create an existing conditions data base. Because we specialize in both areawide transportation planning and traffic operations, our staff can quickly identify the types of roadway characteristics which should be collected not only for modeling purposes, but also to serve as a data base for City staff to utilize when dealing with day-to-day traffic issues. For example, rather than simply noting the number of lanes during a 24547.A900469.Pro 2 DKS Associates windshield survey (sufficient for model development) we also measure curb -to -curb width along all surveyed roadways wherever the cross section changes. Our scope includes a significant level of coordination with adjacent jurisdictions, LACTC, SCAG, OCTC, OCTD, OCEMA and Caltrans (Districts 7, 8 and 12). We have completed projects with most of these agencies and will effectively work with their staffs. We have completed numerous large scale studies for LACTC, in particular, and will be able to help the City interpret CMP and respond to LACTC's requirements. In summary, we feel that the DKS team is the right firm for this project for the following reasons: . Availability of staff necessary to complete the project on time. . Strong reputation in regional and subarea model development using a variety of microcomputer software packages. . Unbiased, objective approach to development of study area traffic forecasts and problem resolution. • Depth of senior level staff committed to the project. . Experience of all team members with all components of the study. . Commitment to finding pragmatic, implementable, cost effective engineering solutions. The remaining sections of this proposal describe the DKS approach to the study, our management and staffing plan and our firm qualifications. 24547AMW469.Pro 3 w 2. Proposed Work Program and Methodology DKS Associates 2. Proposed Work Program and Methodology This section provides a detailed description of the work program proposed to address the issues outline in the RFP and to provided the desired products in a timely and cost effective fashion. Task 1 Project Initiation and Final Scoping Prior to start of the work effort, the consultant team will hold meetings with City staff and the City's General Plan consultant, if requested, to refine and/or detail the scope of work and finalize project deadlines, presentations, work products and deliverables. At these meetings also, optional items will be discussed and decisions will be made. Task 2 Evaluation of Existing Conditions and Identification of Transportation Constraints The main purpose of this task is to clarify the extent of the availability of existing information, to identify and obtain the necessary information to construct the City travel demand model, and to establish the baseline condition for the development of the Circulation Element. 2.1 Prepare Inventory of Highway Infrastructure 2.1.1 Evaluate Existing Traffic Data Working closely with various agencies, the consultant will identify the extent of the available traffic and travel data and will assess the adequacy and accuracy of existing data sources. Contacted agencies will include City of Diamond Bar Public Works Department, Caltrans, SCAG, SCRTD, Foothill Transit, LACTC, Los Angeles County Road Department, Diamond Bar Police Department, and adjoining municipal jurisdictions including Chino Hills and the cities of Industry, Brea and Pomona. 2.1.2 Review Existing Studies Several studies have been prepared for the area surrounding Diamond Bar or the transportation facilities proposed within the area. These studies represent a potential resource and will be used to the extent possible to allow a more cost effective study effort. Some of the studies that will be utilized as part of this project include: . Los Angeles County General Plan • Regional Mobility Plan • Chino Hills Impact on Brea's Circulation 24547.A900469.Pro DKS Associates . Orange County 20 -Year Plan . Soquel Canyon%Tonner Canyon Feasibility Study . Route 142 (Carbon Canyon Road) Roadside Survey . SR -57 Transitway Studies . SR -71 Studies . SR -91 High Occupancy Vehicle Studies 2.1.3 Roadway Infrastructure Inventory Existing conditions on roadways in the City of Diamond Bar will be quantified to identify where existing problems are occurring and where potential improvement opportunities may exist. The base year highway infrastructure will be inventoried in terms of existing right-of-way (based on data to be provided by City staff), roadway widths, number and type of lanes, locations of on -street parking and any parking restrictions. Data will be collected for all major highways, secondary highways, and collector streets in the study area and for selected access corridors linking the study area to the regional freeway network. 2.1.4 Traffic Flow Inventory Traffic volume data for average daily conditions, and AM and PM peak hour turning movements shall be collected for arterial and freeway segments and at critical intersections. It has been assumed that this information will be assembled where possible from existing sources and supplemented, where necessary, with new counts. DKS will remain flexible in its scope and budget to assist the City with the collection of traffic count data where necessary. A network map will be prepared on which Average Daily Traffic (ADT) volumes can be depicted as a base year traffic flow map. Peak hour turning movement counts which have been compiled for signalized intersections in the study area will be the basis for level of service calculations for AM and PM peak hour conditions. For budgeting purposes, 30 intersections have been assumed to be included in the analysis. Locations of existing capacity problems will be identified and a notation made as to the primary cause of the problem. 2.1.5 Capital Projects Inventory DKS will collect and summarize all data pertaining to funded transportation improvements in and around the study area. This will include local, county and state transportation improvement projects. 24547.A90.rO469.Pro 5 DKS Associates 2.2 Prepare Inventory of Transit, Bicycle, Rail, Air and Freight Facilities 2.2.1 Inventory of all Existing and Planned Transit Facilities The Southern California Rapid Transit District (RTD) and Foothill Transit operate fixed -route transit service throughout the area. Pertinent data from each operator will be collected and evaluated. The study team will compile a complete listing of the public transit and paratransit services available in the Diamond Bar area. The listing will include: . Who is eligible to use the service . Service hours . Service area . Cost to the user . Number and type of passengers carried (if available) RTD maintains detailed information about boardings and alightings along each of their bus lines. From this and other information, it may be possible to determine the relative proportions of through traffic and local trips. The study team will also examine the split between commute trips and non -work trips and between peak -hour and off- peak trips. Using the transit inventory, the study team will estimate the mode split to transit. This can be accomplished by comparing transit ridership estimates to traffic count data across a series of screenlines. The study team will also work with the City, LACTC, SCAG and the transit operators to identify any short- and long-term funded transit service improvements in the study area. 2.2.2 Bicycle Facilities Inventory Existing bicycle trails will be described, major generators identified, and planned trails reviewed for adequacy and consistency with the existing system. Connectivity with local jurisdictions and with regional trail systems will be evaluated. The recently released Los Angeles County Bike Trails Study and similar documents which have been developed in Riverside and Orange Counties will be reviewed to ascertain existing and potential regional connectivity opportunities. 2.2.3 Rail Facilities Inventory Rail service will be described including lines, frequency, types of service, and ridership. Passenger rail and freight rail will be described separately. Information will include 24547A90W469.1'r0 6 DKS Associates locations of mainlines and spurs, location and treatment of major railroad/arterial crossings and existing usage. Through coordination with RCTC, LACTC and OCTC, the status of intercounty commuter rail development will be discussed. Short- and long-term programmed improvements will be identified. 2.2.4 Air/Waterway Facilities Inventory Pursuant to the State of California's General Plan Guidelines, air and waterway transportation opportunities available to the workers and residents of Diamond Bar will be documented. 2.3 Estimate Through Traffic Levels Travel conditions in Diamond Bar are affected not only by local traffic generated within the City, but also by through traffic on SR -57 and SR -60 and on other significant arterials. The amount and patterns of non -Diamond Bar traffic in each of the key corridors or across each of the screenlines in Diamond Bar will be quantified by reviewing travel patterns and performing select link analyses using SCAG and/or SCRTD travel demand models which include the Diamond Bar area. Population and employment estimates generated from the existing land will be used to calculate the expected number of trip ends for the City. These estimated trip ends will be compared to average daily traffic volume data and the estimates of through traffic to develop an indication of proportions of through traffic on major corridors and significant facilities. Product: Existing Conditions Report Documenting all Analysis in Task 2. Task 3 Develop Citywide Travel Demand Model DKS Associates will develop a computerized travel forecast model to process on a microcomputer using one of the several commonly used and easily available transportation planning software packages for microcomputers. The SCAG regional model appears to provide a likely foundation upon which to base the City's model. This is particularly true if the City might desire to use the model as the basis for its Congestion Management Plan. However, alternatively available models from SCRTD or from Orange County (OCTAM) will be evaluated for accuracy of data base in the area of interest, level of detail, and applicability of years modelled. Exhibit 1 depicts the general modelling process proposed. Development of the computer model will consist of the following activities. 24547✓l90.0469.11.o 7 STUDY AREA TRIP LAND -USE LAND -USE GENERATION GENERATION (VEHICLE) SUMMARIES REGIONAL VEHICLE TRAVEL TRIP TRAVEL PATTERN TABLES PATTERNS SUMMARIES TSM -TDM EFFECTIVENESS MEASURES TRIP TRIP ISTRIBUTION DISTRIBUTION SUMMARIES PEAK PERIOD PEAK PERIOD FACTORS TRIP TABLE LINKIINTERSECTION HIGHWAY LEVEL OF SERVICE NETWORK ANALYSIS VEHICLE ASSIGNMENT TURN o AM PENALTIES o PM o ADT GRAPHIC DISPLAY OF ALTERNATIVES ANALYSIS DKS Associates EXHIBIT 1 RECOMMENDED FLOW DIAGRAM DIAMOND BAR TRAVEL DEMAND MODEL DKS Associates 3.1 Evaluate Software Options In coordination with City staff, DKS Associates will evaluate PC based transportation planning software options. Other criteria for selection will include responsiveness to the particular needs of the Circulation Element process and other specific project applications, as well as the costs and ease of use by City staff. A memorandum will be prepared discussing pros and cons and a recommendation will be made regarding selection of a particular software package. The most likely alternatives appear to be TRANPLAN or EMME/2_ TRANPLAN is being used by SCAG for several of its subarea modeling efforts. It is also the package to which the RIVSAN model is being converted, therefore, many of the jurisdictions in Riverside and San Bernardino counties have chosen to use TRANPLAN. It is also less expensive to acquire than EMME/2. The City of Los Angeles is widely using EMME/2 to develop travel demand models for several communities within its jurisdiction. EMME/2 is believed to provide superior graphics interface. DKS staff has expertise and specific experience in development and application of all state-of-the-art software packages used throughout the region and is presently developing several models using the two packages described. 3.2 Develop Zone System Based on the existing land use data and in coordination with census tracts and SCAG TAZ's, an analysis zone system will be developed to the scale and focus of refinement suitable for Circulation Element level travel demand forecasting. Development of the zone system will be coordinated with the General Plan consultant, The Planning Network, who will later use it to compile land use data for input to the model. 3.3 Develop Highway Network Identify, in consultation with City staff, the streets and highways that are critical to the traffic circulation system in the City of Diamond Bar for the Transportation Demand Model. Assemble and/or develop highway characteristics such as number of lanes, average speeds, area types, parking conditions, capacities, etc., to be input in the model. The highway network model will be consistent with the requirements of the Circulation Element of the General Plan and the Urban Functional Usage System as approved by the California State Department of Transportation and the Federal Highway Administration. 2454ZA90.r0a69.Pro DKS Associates 3.4 Generate and Distribute Internal Trip Ends Based on nationally accepted trip generation rates, internal trip ends will be generated by land use at the level of detail necessary to meet the objectives of this study for all zones within Diamond Bar utilizing the existing land use information provided by City staff or their land use consultant. These trip ends will be distributed among internal zones and external cordon stations based on cordon station traffic data and regional model information. 3.5 Estimate Through Trips and Distribute Using the SCAG regional model, determine through trips and distribute among the cordon stations. 3.6 Run and Validate Base Year Model The consultant will produce daily, and AM and PM peak hour traffic assignments and compare the volumes to screenline counts to be provided by the City, and cordon counts to be collected by the consultant. Adjustments will be made to model inputs to bring the estimates within allowable tolerances on a screenline basis. As part of this process, the transit usage and modal split assumptions incorporated within the trip generation rates and trip tables will be reviewed and methodology will be developed for mode split sensitivity analysis. 3.7 Train City Staff in Use of the Model Implementation of the computer model will include training for City staff on the use of the model, not to exceed three (3) total training sessions. If possible, we recommend that City staff be assigned to participate in development and refinement of the transportation model networks. This would provide a better understanding of the relationships between model inputs and outputs and its applicability to various analysis as well as for the purposes of close coordination with the consultant and providing input on characteristics of the system. 3.8 Document Parameters and Assumptions Used in Developing the Model Design and implementation of the computer model will be fully documented. The consultant will document all parameters used in the modeling effort including those for trip generations, trip distribution, modal split and traffic assignment. Product: Calibrated Citywide Transportation Demand Model Complete With Documentation 24547 490ro469Pro 10 DKS Associates Task 4 Forecast Transportation/Traffic Impacts Under Development Scenarios and Evaluate Transportation Alternatives 4.1 Forecast Future Travel Demand and Operating Characteristics The calibrated computer model developed in Task 3 will be used to forecast future travel demand for the City. Travel demand will be forecast for both transportation facility and land use input alternatives and combinations. It is assumed that two future alternative scenarios will be modeled. For each forecast scenario, the following information will be developed: . AM and PM peak hour and average daily traffic volumes on major arterial and collector streets within the City. . AM and PM peak hour traffic volumes at key intersections. . Total estimated vehicle miles traveled within the City. . Total estimated system delay experienced along major corridors within the City. 4.2 Evaluate Systemwide Operating Conditions and Identify Problems The assignment outputs will be analyzed to determine the projected travel demands along the major corridors and at major intersections in the City. Potential problem areas of capacity and operational deficiencies will be identified for the alternative land use/network scenarios identified above. The results of these tasks will be summarized and the traffic and transportation impacts of development under the scenarios identified above will be discussed. Forecasted travel demands and resulting levels of service under these scenarios will also be described. 4.3 Identify Measures to Mitigate Regional Through Trip Impacts The impact of through trips in major corridors and on key intersections will be identified to determine the magnitude of the problem caused by through trips within the City. By quantifying both the amount and directionality of through traffic, solutions to reduce the impacts of through trips will be investigated. Capacity improvements and/or measures to discourage trough trips will be identified. These measures will be evaluated to identify the most effective means to reduce the overall impacts of through trips. 2454ZA9(hO469.Pro 11 DKS Associates Task 5 Congestion Management Plan and Development Review 5.1 Identify Facilities and Intersections to be Included In coordination with LACTC, roadway facilities and intersections which will be subject to CMP criteria will be identified. Since facilities can be added at a later time, but once identified facilities cannot be removed, it is recommended that the initial facilities identified for inclusion be a conservative list. An additional list of "significant" or "critical" facilities may also be identified. These facilities may be considered for future inclusion, or, as important components of Diamond Bar's local circulation, these facilities may be monitored as part of the transportation aspects of development review eg. to be included in traffic impact analyses. 5.2 Traffic Study Standards To assist the City in complying with the requirements of the CMP as well as developing a review process which will address the potential impacts of changes in land use or the transportation system on the circulation within Diamond Bar, guidelines for the preparation of traffic studies will be developed. The guidelines will prescribe the basic content, analysis methodology, extent of analysis area and performance standards to be included in traffic impact analyses prepared for projects within the City. The guidelines will include CMP conformity measures. Product: Map Identifying CMP Network, and Other "Significant" Facilities Guidelines for the Preparation of Traffic Impact Studies Task 6 Development of Strategies for Traffic Flow Improvement on Local Streets in Residential Neighborhoods 6.1 Identify Local Residential Streets in Diamond Bar Local residential streets in Diamond Bar will be identified. Traffic conditions on the City's existing local street network will be examined. 6.2 Identify Traffic Flow Improvement Strategies The consultant will discuss strategies that can be used to improve traffic conditions on local streets in residential neighborhoods. Special consideration will be made for the impacts of Routes 57 and 60 spillover traffic. Product: Residential Streets Classification System, Traffic Improvement Strategies 24547.A9OxO469.Pro 12 DKS Associates Task 7 Implementation Program and Financial Mechanisms for Traffic/Transportation Improvements 7.1 Finalize List of Regional, City and Residential Transportation Improvements A list of major traffic/transportation improvements recommended for implementation based on completion of the above stated tasks will be finalized for consideration by the City. This list will be prioritized and will include a staging component for phased completion of the recommended improvements. Capital improvement projects approved or under consideration for approval by the City will also be included in this list. 7.2 Develop Plan for Financing and Implementation of Recommended Traffic/Transportation Improvements Implementation cost estimates associated with the various recommended traffic/transportation improvements and feasible mechanisms for financing these improvements will be developed. Public as well as private means for financing the recommended improvements will be explored. Existing and potential sources of public funds at the local, state, and national level will be identified and evaluated as to their application in Diamond Bar. Private sector participation in implementation costs will be explored, including the application of assessments and/or impact fees. Typical impact fee levels will be discussed based on the cost estimates prepared above. Product: Implementation and Financing Plan Task 8 Public Meetings and Presentations The consultant will attend meetings and make presentations as part of the Circulation Element work program. The consultant will attend community workshops held to consider revisions to both the City's Circulation Element and Land Use Plan. The following number of meetings are assumed for budgeting purposes: Four (4) Meetings with Staff Two (2) Public Workshops Six (6) Public Meetings (Transportation and Traffic Commission, Planning Commission, City Council) Total: 12 Meetings 24547.490r0469.No 13 DKS Associates Task 9 Preparation of Draft and Final Reports A draft Circulation Element will be prepared and submitted to the City for review and comment. The consultant will meet with City staff at regular intervals during the drafting process to resolve problems, and to discuss the findings and the preparations of all written and graphic materials. The majority of the work effort will focus on the roadway network components of the Circulation Element including measures to manage, plan for and implement improvements to the system. However, the following will also be included: . transit services . transportation demand management . bicycle trails . rail services The draft goals, objectives and implementation policies, standards and programs will be incorporated. The consultant will meet with City staff at regular intervals during the drafting process to resolve problems, and to discuss the findings and the preparations of all written and graphic materials. After completion of the draft reports, the consultant will make presentations to the Transportation and Traffic Commission, the Planning Commission and the community for input and discussion. The consultant will be responsible for the preparation of all written and graphic materials needed for the draft and final documents. The consultant will provide the City with 25 copies of each draft document and a camera- ready original. The revised and final reports will be presented by the consultant to the Transportation Advisory Commission, the Planning Commission and the Board of Directors. The consultant will provide the City with 50 copies of the final document (combining all individual reports), plus a master copy in reproducible form for each report. Product: Presentation of Draft Goals and Objectives to Traffic and Transportation Commission, Planning Commission, Council Final Circulation Element (reproducible master and 50 copies) Two mylar originals of the Circulation Plan (approximate size 24" x 30" and 40" x 48") - 50 small blackline prints of the Circulation Element - 20 large blackline prints of the Circulation Element 24547.AMW469.Pro 14 3. 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Proposed Project Organization and Key Project Personnel 3.1 PROJECT MANAGEMENT Considering the outlined list of project issues and desired products contained in the RFP, we have designated a strong team of senior staff with exceptionally relevant qualifications to lead the various tasks which will comprise this study. As mentioned earlier, we propose to organize various project services indicated in the Request for Proposals under the general subject categories described in the previous sections. Under the overall direction of the DKS Project Manager, each task group will be managed by a well qualified senior level staff person called Task Leader. Quality assurance and specialized expertise is provided by a team of Senior Advisors. This approach provides the benefits of the knowledge and experience of DKS' most senior staff without overburdening project staffing. Exhibit 2 is a project organization chart depicting key personnel proposed to be involved in this project. A brief description of qualifications and related experience of each Task Leader and key personnel follows. The proposed team will be supported as necessary by the full resources of the firm in all offices. Professional resumes for each DKS staff person are included in the Appendix to this proposal. 3.1.1 Project Manager The Project Manager will be responsible for overall coordination and management of the assembled transportation team. This would include supervision of the tasks (through the designated Task Leaders) as well as all major administrative, budgetary and staffing matters and timely delivery of all products. In addition, the Project Manager will be responsible for providing regular reports to City staff on progress. City contacts, presentations and liaison with the Commissions, and coordination with regional agencies to ensure consistency are the responsibilities of the Project Manager. Catherine Bigley, Principal M.A., Social Ecology B.A., History Years Experience: 12 Ms. Higley is DKS' proposed Project Manager. Ms. Higley has over 12 years of professional transportation planning experience and is one of DKS' most senior travel demand forecasting experts. She has prepared numerous circulation plans and environmental impact reports for public and private agencies. She is currently serving as Assistant Project Manager and Task Leader for model development on the Riverside County Transportation Commission's Measure A Projects Alternatives Analysis team. She is managing the development of a travel 24547.A90rO469.Pro 15 z 0 kk .y U a 8 8 o FU „ E o U V a 94 E .0 •° w Q u C V atl ai CL a o ;g m 00 o o o w U ] W o a a w W F ca 0 w .. z� Vm � e o U �zz A A F Q w W � a F F"; W O Vm � e o A A DKS Associates demand model for the City of Moreno Valley. She recently completed the circulation plan for the East Orange General Plan Amendment focusing on 7,500 acres within the City of Orange, and for Birtcher Xerox Centre within the City of Santa Ana. She was involved in the development of the circulation plan for the Central City West project, a 25 -million square -foot commercial development area adjacent to the Los Angeles CBD. Ms. Higley has completed Circulation Element updates for the cities of Corona, Signal Hill and the town of Los Gatos as well as developed citywide models for the cities of Newport Beach and Costa Mesa. 3.t.2 Task Leaders Transportation Planning Gary Hamrick, Senior Transportation Planner B.A., Economics MA., Urban Planning Transportation Demand Management Certificate Years Experience: 7 Mr. Hamrick has managed numerous traffic studies throughout Southern California, and has served as Project Manager for several studies. He is currently preparing the San Pedro Ports Specific Plan for the Port Area of Los Angeles. Mr. Hamrick was also involved in the City of Los Angeles Zoning Consistency/EIR studies for the City of Los Angeles. Mr. Hamrick was Project Manager for the preparation of the Circulation Element for the City of Hermosa Beach, and developed all aspects of the Santa Clarita travel demand model including trip generation, networks and trip distribution modules. He has recently been the key Senior Project Planner for developing and applying citywide models for analysis of key issues for the cities of Palmdale and Lancaster. He brings further experience to the team as a travel demand management expert who has developed TDM measures for various development proposals in Southern California. Traffic Engineering Dr. Abdollah Mogharabi, P.E. Ph.D, Civil Engineering M.S., Civil Engineering B.S., Civil Engineering Registered Professional Civil Engineer, California Years of Experience: 17 Dr. Abi Mogharabi, P.E., a Senior Transportation Engineer with DKS, will be the traffic engineering Task Leader. Dr. Mogharabi has over 12 years experience in transportation engineering and five years of teaching and research experience. The majority of his professional experience has been conducting traffic circulation and parking analyses. He has completed 24547.A900469.Pro 17 DKS Associates related projects for the cities of San Juan Capistrano, San Clemente, Huntington Beach, Tustin and Laguna Beach. Dr. Mogharabi has particular expertise in potential traffic operational improvements which may be utilized to improve traffic circulation within the study area. Most recently he has served as a Task Leader in the RCTC Measure A Project Alternatives Analysis park-and-ride forecasting and HOV forecasting. He recently completed an analysis of local traffic impacts of the proposed Central Orange County Corridors Transitway AA/EA for the OCTD. 3.1.3 Senior Advisors The Senior Advisors will provide quality assurance on the project, reviewing and approving all reports prior to their delivery to the City, assisting in the preparation for presentations and hearings and providing specialized expertise in their specific areas of expertise. Michael P. Meyer, Principal M.S., Transportation EngineerlPuhlw Policy B.S., Civil Engineering Registered Traffic Engineer, California Years of Experience: 15 Mr. Meyer is DKS' Regional Director for Southern California. He has served as Principal -in - Charge and Project Manager for numerous citywide circulation studies throughout Southern California. These include the Coastal Transportation Corridor and San Pedro Ports Area of Los Angeles, the City of San Bernardino Circulation Element, the Route 30 AA/EIS and the Victorville/Victor Valley infrastructure needs studies. Mr. Meyer is currently serving as DKS' overall Project Manager for the firm's on-call traffic engineering retainer contract with Caltrans District 8 and the Riverside County Transportation Commission Measure A Projects study. Mr. Meyer has also assisted SCAG in the development of mitigation measures for the Ports Access Study. Daniel T. Smith, Jr., Principal B.S., Engineering and Applied Science M.S., Transportation Planning Years Experience: 22 Mr. Smith recently served as Project Manager for the Transportation Element of plans for 200 - acre Mission Bay new town development in San Francisco which includes 7 million square feet of office/commercial space, 7,500 dwelling units and community facilities. Mr. Smith is a nationally recognized expert in the field of neighborhood traffic control. He has written several books on the topic including one co-authored with the late Donald Appleyard and published by the Institute of Transportation Engineers, Manual on Residential Traffic Control. Mr. Smith was Project Manager for the Berkeley Neighborhood Traffic Management Plan which pioneered many of the techniques now used throughout the United States for neighborhood traffic 24547R90W469.Pro 18 DKS Associates restraints. He also managed a research project for the Federal Highway Administration (FHWA) which evaluated residential traffic control techniques in use throughout the country. Also, as a special advisor to the Federal Highway Administration, Mr. Smith helped develop effective treatments for pedestrians, bicyclists and the handicapped at under and overcrossing structures. Leo Lee, Principal M.S., Public Administration B.S., Civil Engineering Registered Civil Engineer, California Years of Experience: 12 Mr. Lee, a Principal of DKS Associates, will also serve as a Senior Advisor for DKS Associates. Mr. Lee was the Project Manager for DKS Associates on the Long Beach -Los Angeles Rail Transit Project, and was responsible for circulation plans for construction phasing, geometric roadway design and signal timing plans. He has extensive experience conducting transportation planning/circulation studies, including the Harbor Reclamation and Urban Growth Study in Hong Kong. That study included development of a transportation model, analysis of various circulation system alternatives and recommendations regarding transportation policies in relation to anticipated socioeconomic characteristics. Mr. Lee is also a resident of the area and possesses local knowledge and familiarity. 3.2 Key Personnel Carleton Waters M.S., Civil Engineering B.S., Civil Engineering Years of Experience: 6 Mr. Waters has over six years experience. He is currently serving as task leader for RCTC Measure A Project Alternatives Analysis network development. He has been involved in the development of an Impact Fee Program for the City of Seal Beach. He has served as Project Manager for traffic impact analyses for Pacific Pointe, a 250 -acre mixed-use project in San Juan Capistrano and for the Eagle Mountain Landfill in the County of Riverside_ Venugopal Sarakki M.S., Civil Engineering B.S., Civil Engineering Years of Experience: 5 Mr. Sarakki has over five years experience in the field of traffic and highway engineering. He has designed new signal phasing and physical roadway improvements for 20 signalized intersections in the Silver Spring CBD in Maryland. The design included construction cost 24547A900469.Pro 19 DKS Associates estimates and preparation of CPM charts for implementing roadway and signal improvements. He has worked as a Project Engineer for roadway and signal improvements in Hampton, Virginia for a 2.5 -mile section of U.S. Route 258. Mr. Sarakki was involved in the preparation of a Traffic Impact Study for CNS -Carr project, a six -million square foot mixed-use facility in Alexandria, Virginia. He is currently working on Automated Traffic Surveillance and Control (ATSAC) Project for the Los Angeles Department of Transportation. 3.3 Quality Assurance One of the primary roles of the Project Manager at DKS is to oversee the technical quality of the work products of DKS staff and all subconsultants. The Project Manager is assisted in that role by the Senior Advisors, senior level Principals of the firm who serve as technical advisors and product reviewers. All reports and other work products are reviewed by both the Project Manager and the Senior Advisors prior to being delivered to the client. In addition to an in-house quality control program, DKS has a sophisticated Management Information System to monitor the program of all jobs in terms of budget and schedule adherence. The DKS Quality Control Program is based on clearly defined team responsibilities, a systematic analysis process, hands-on technical management and the in-depth traffic and planning experience to assure a successful project. This management approach will assure that the project is carefully monitored to maintain high levels of technical expertise and to keep within the schedule and budgetary constraints. DKS will utilize its established project management approach centered on continuing monitoring and feedback in technical coordination. Key elements include: Organization Based on Experience. Extensive experience in large-scale transportation and planning projects assures the ability to plan, organize and carry out complex projects to effectively anticipate and, therefore, avoid many potential problems. AN phases of the work will be planned and scheduled in advance by the Project Manager in collaboration with the key technical staff. Compliance with the work program and schedule will be monitored by the Project Manager through the course of the project. Technical Development. Throughout the project, interim results of the analyses will be documented and maintained in a current updated status for continued coordination and reference by staff as well as the City. This will minimize problems associated with any changing project assumptions which may occur as the work progresses. . Thorough Documentation. By recording the specific decisions and technical issue resolutions that occur during the work, the project will be monitored to assure that all 24547A90x0469.Pro 20 DKS Associates elements are properly accounted for. Project meetings with City staff will be scheduled in advance and fully documented by the consultant. . Adherence to Project Schedule. The consultant's work will be monitored on a weekly basis to maintain the established schedule and budget. Any developing problems with performance or schedule adherence will be reviewed at the earliest time to determine necessary corrective actions. 24547.A9OxW69.Pro 21 4. Personnel Allocation I I m I H H 0 9 DKS Associates 4. Personnel Allocation The work scope described in Section 2 was developed to provide a comprehensive Circulation Element. The hours estimated for key personnel to complete the tasks described in the work scope are presented in Exhibit 3. The estimated costs associated with other direct expenses are also presented in Exhibit 3. DKS Associates, if selected, anticipates working with City staff to refine the Scope of Work and the associated allocation of staff time and other direct costs to complete the project. 24547 490x0469.No 22 I 5. Firm Qualification DKS Associates 5. Firm Qualifications 5.1 BACKGROUND DKS Associates is a consulting organization providing traffic, transportation and engineering services to governments and the private sector. Fields of emphasis include: . Traffic Engineering . Transportation Planning . Public Transit . Civil Engineering . Parking . Computer Systems DKS has established a record of solid accomplishment in serving more than 300 clients. The needs of these clients have covered a broad spectrum, and have been reflected in the study products. Frequently, projects are taken through their full cycle --from conceptual design and feasibility studies, planning approvals and environmental clearances to design plans and specifications, and finally through construction inspection. DKS also participates effectively in multidisciplinary teams providing design guidance to architects, developers, engineers and public policy makers_ DKS is distinguished by the number and diversity of energetic, dedicated professionals available to address client problems. While individually specialized, the DKS staff of more than 120 people comprise a team capable of innovation, fast response, and beginning -to -end coverage of project assignments. In working together over a period of many years, DKS principals and senior staff have developed complementary skills spanning every facet of transportation and civil engineering. DKS has offices throughout California and Oregon to serve its clients. Offices are located in the cities of Los Angeles, Santa Ana, Oakland and Sacramento in California, and in Portland, Oregon. 5.2 RELATED PROJECTS DKS Associates has prepared circulation elements or performed updates of circulation elements for numerous communities, cities and counties throughout California. In many cases, these projects began with the development of the travel demand model to serve as one of the critical planning tools in the overall process. As a result, DKS has developed a strong reputation for its regional transportation modelling and planning efforts. The final products are often 24547.A90x0469.Pro 24 DKS Associates comprehensive planning documents which included not only a master plan of roadways compatible with the land use plans but also realistic goals, and policies tailored to the unique characteristics of each jurisdiction. Specific implementation mechanisms to direct progress towards achieving stated goals have included components such as circulation system improvement strategies and phasing programs, impact fee programs and other funding strategies, and transportation demand management programs. The following paragraphs describe several projects completed by DKS Associates which are relevant to the proposed project. Riverside County Transportation Commission Measure A Project DKS has been retained by the Riverside County Transportation Commission to develop the travel demand forecast model to be used in evaluating the Measure A projects. Using SCAG's RIVSAN model as a starting point, DKS is converting the model to process on a microcomputer using the TRANPLAN software package. The model is being streamlined for processing on a microcomputer and refined to provide the level of detail needed to evaluate local arterial impacts of Measure A projects. The model will provide peak hour forecasts for use in evaluating intersection and freeway ramp conditions as well as daily conditions. DKS is working with SCAG and local jurisdictions to integrate local area general plan land use and SCAG socioeconomic data projections as the basis for generating year 2010 and 2015 travel forecasts. General Plan Circulation Element Update, Palmdale, CA DKS Associates is currently preparing the Circulation Element for the City of Palmdale General Plan Update. The study area includes not only the City of Palmdale, but also portions of the City of Lancaster. DKS is forecasting future traffic operating conditions for the year 2010, based on land use projections being prepared as part of the General Plan Update. As part of the study, DKS staff have reviewed the City of Lancaster Circulation Element and are very familiar with local circulation patterns and traffic flow conditions. A special element of this study was the detailed analysis of 150 intersections throughout the City. To accomplish this task, DKS utilized TRANPLAN model turning movement output at each intersection and recoiled the traffic volume data into Lotus 1-2-3 spreadsheets for ICU analysis. A new computer program was written to reformat the TRANPLAN output into a structure more easily translated into the ICU worksheets. Los Angeles General Plan/Zoning Consistency Program EIR's DKS Associates prepared the transportation impact analysis for the General Plan/Zoning Consistency Program in Los Angeles including the transportation elements for the Sherman Oaks -Studio City -Toluca Lake District and the Van Nuys -north Sherman Oaks District plan EIR's. This program is intended to bring the zoning in each of the City's 35 Community Plan areas into conformance with the Community Plan land use designations. DKS prepared a 24547.A90r0469.Pro 25 DKS Associates microcomputer -based traffic forecasting model for each of the Community Plan areas where an EIR was determined necessary. Future conditions with and without the proposed zoning and/or community plan revisions were evaluated in comparison to the planned capacity of the roadway networks reflected in the City's Circulation Element. Lancaster Comprehensive Traffic Study DKS Associates prepared a comprehensive traffic analysis for the City of Lancaster including the following principal tasks: development of City of Lancaster transportation model utilizing TRANPLAN; preparation of the circulation element including projections for year 1995, 2000, 2010 and build -out scenarios; preparation of a traffic impact fee assessment; conducting staff training in the use of TRANPLAN; and preparation of background data for 11 EIR's in the City. DKS is currently conducting training seminars for City staff to enable them to utilize the model following project completion. DKS will also use the calibrated model to analyze a series of future roadway alternatives. DKS also purchased a microcomputer system for the City and installed TRANPLAN and NEDS software packages. Central City West Specific Plan DKS was the transportation consultant on a multi -disciplinary team which prepared the Transportation and Land Use Specific Plan for the 314 -acre Central City West area, directly across the Harbor Freeway from downtown Los Angeles. This study was conducted as part of a public-private partnership between Central City West Associates, a group of over 20 major developers, and the City Council of Los Angeles. The study evaluated alternative land use development and transportation infrastructure scenarios. The Transportation Specific Plan developed an innovative program of transportation infrastructure (including highways, transitways and roadways, public transportation and transportation demand management programs) that would accommodate the trips generated by the 25 million square feet of development included in the land use component. The plan also established phasing and financing mechanisms to define linkages between increases in land use intensity and implementation of transportation improvements. Unique features of the plan included a declining maximum allowable parking ratio and increasing TDM goals by phase, implementation of a below -grade transit tunnel, and extensions of planned transitways. San Pedro Ports Specific Plan and Travel Demand Model DKS is completing circulation analyses to support development of a Specific Plan for the San Pedro Port. This work includes an evaluation of existing transportation conditions and development of a travel demand model to estimate future travel patterns of alternative land use scenarios. Unique to this work is the importance of both commercial and recreational port -related traffic, to be modeled using EMME/2, specifically to enable more precise esti- mation of future trips. A facilities needs evaluation will be completed on the recommended land 24547A90a0469.Pro 26 DKS Associates use, a report prepared summarizing the work and recommendations, and DKS will provide the City with the necessary technical assistance in the formal approval process of the Specific Plan. General Plan Circulation Element Update, San Bernardino, CA As part of the General Plan Update process, DKS Associates assisted the City of San Bernardino in preparing an update to the Circulation Element of the City's General Plan. The previous plan, completed over 20 years ago, was outdated and the San Bernardino area is now undergoing significant redevelopment in addition to the rapid new development being realized as part of the current growth encountered in the Inland Empire. Using the firm's proprietary software, TRANPLAN, DKS staff built a citywide traffic projection model, windowed from the Caltrans LARTS Route 30 model, to estimate year 2010 traffic volumes for alternative future roadway network and land use scenarios in the City. Local opinions regarding the direction of future land use for the City were so diverse that an integral part of the work program was the evaluation of several alternative land use scenarios to identify corresponding roadway infra- structure needs and the associated costs to provide such facilities. Transportation needs and deficiencies were identified for the recommended land use scenario in the General Plan, and a recommended Circulation Element Update was prepared consistent with the goals, objectives and policies of the General Plan. DKS staff also assisted City staff in the public hearing and approval process. Santa Clarita Valley Travel Forecasting Model DKS Associates developed a travel forecasting model for the rapidly growing Santa Clarita Valley area of Los Angeles County. The development of the TRANPLAN model of the valley began with the conversion of existing Los Angeles County data from a previous model developed with the PLANPAC system. DKS updated and improved network data and trip generation equations so that a fully calibrated model could be turned over to the County. The model was developed to enable County staff to utilize it for the determination of proper street system responses to anticipated growth and the degree to which various land uses will affect existing and future systems. Following completion of the traffic model, DKS conducted a series of three training sessions for Los Angeles County staff on the structure and application of the model_ Seal Beach Impact Fee Study DKS Associates has been retained by the City of Seal Beach to prepare a comprehensive citywide traffic study which will include the following: inventory of all key intersections and roadway links, forecast future traffic volume increases, determine future traffic improvements which will be required to serve anticipated traffic volumes, estimate cost of all improvements and determine appropriate traffic impact fees for new development throughout the City. 24547A96!rO469.Pro 27 APPENDIX DKS Associates CATHERINE HIGLEY Principal EDUCATION Bachelor of Arts, History, University of California, Los Angeles, 1976 Master of Arts, Social Ecology, University of California, Irvine, 1980 YEARS EXPERIENCE: 11 PROFESSIONAL EXPERIENCE Transportation/Circulation Plans - Project Manager for Kearny Mesa Community Plan Traffic Study which included development of travel forecast model using MINUTP on IBM-compatible PC, then conversion to UTPS on IBM mainframe for transmittal to City of San Diego; evaluation of existing and forecasted future traffic volumes and circulation systems to develop a recommended Circulation Element and roadway improvement program for the community of Kearny Mesa. Developed transportation master plan for United Enterprises Properties, 12,000 acres in south San Diego County; included development of travel forecast model to evaluate land use and circulation alternatives and evaluation of transportation funding opportunities and mechanisms. Prepared Five-year Circulation System Improvement Program for the Intercity Liaison Committee, comprised of the Cities of Irvine, Costa Mesa, Newport Beach and Santa Ana and the County of Orange, leading to the creation of transportation fee programs in each jurisdiction and the ratification of a Joint Power Authority agreement to provide for management and funding of improvement program. Based on evaluation of five land use scenarios, developed a circulation plan to accommodate industrial development and international border crossing in East Otay Mesa. Performed studies to update the Circulation Elements of the City of Corona, the City of Signal Hill and the Town of Los Gatos. Traffic Impact, Engineering and Evaluation - Project Manager of traffic impacts study for Birtcher Xerox Centre, 1.1 million square foot office/retail complex in Santa Ana. Project Manager of traffic circulation impact studies for Woodlake Village/Corona Ranch and Sierra Del Oro, residential communities in the City of Corona; projects involved analyses of short- and long-range future off-site impacts, intersection operations, mitigation developments, on-site circulation and access, traffic control needs, roadway sizing and, ultimately, preparation of roadway signing and striping plans and intersection traffic signalization plans. Project Manager for the traffic study to update the Master EIR for Centre City San Diego. Prepared traffic impact and circulation studies for a General Plan Amendment for Newport Center; a General Plan Amendment and two expansion projects for South Coast Plaza in Costa Mesa; a General Plan Amendment for Home Ranch in Costa Mesa; a General Plan Amendment for Metro Pointe in Costa Mesa; the widening of Westminster Avenue from Fairview Avenue to Euclid Avenue in Santa Ana; Villa Verde condominium project in Santa Ana; the redevelopment of Santa Ana Heights; several mixed use communities in the San Clemente back -country, Signal Hill Redevelopment Area Plan; Country Village community in Laguna Niguel; Stonecrest development in San Diego. Transportation Modeling - Installed MINUTP and developed travel forecast model for City of Flagstaff on a Burroughs computer. Developed traffic model for Cities of Newport Beach and Costa Mesa on IBM mainframe using UTPS and PLANPAC; subsequently converted model to run with MINUTP on IBM-compatible PC. Developed subarea model from Orange County EMA SOCCS model for use in evaluating John Wayne Airport and Santa Ana Heights development scenarios; converted subarea model from UTPS on mainframe to TRANPLAN on IBM-compatible PC. Technical advisor for Centre City travel demand forecasting by City of San Diego using MICROTRIPS on IBM-compatible PC. Applied City of San Diego ztravel forecast models (UTPS and PLANPAQ for circulation studies of Carmel DKS Associates Catherine L. Higley / page 2 Mountain Ranch, Penasquitos (Park Village), Mission Valley, Mira Mesa and MKEG Properties in South Bay San Diego. Highway Planning - Performed study of impacts of I-15 interchange at Yuma Drive in Riverside County, to be incorporated into Project Study Report being prepared by Caltrans. Performed traffic volume forecasts and impacts analyses for new 1-15 interchange in the Kearny Mesa community of San Diego for input to Caltrans' Project Study Report. Corridor Studies and Alternatives Analysis - Participated in the Santa Ana Transportation Corridor Alternatives Analysis to evaluate a range of freeway, transit, mixed mode and HOV alternatives along the I-5 Freeway in Orange County. Performed travel forecasting and evaluated freeway, transit, and mixed -used alternative concepts along the North-South Central Orange County Transportation Corridor. Parking Demand and Management - Project Manager for the Long Beach Naval Complex parking and circulation study which included documentation of existing parking and projected future parking deficiencies, recommendations for alleviation of deficiencies, and strategies for funding and implemen- tation of recommended improvements. Project Manager for traffic and parking studies for Kobey Swap Meet and for the South Bay Swap Meet in San Diego involving development of strategies to minimize impact on and conflict with adjacent land uses. Developed estimates of parking requirements for neighborhood and community parks within Westpark community of the City of Irvine. Prepared parking management plan for the Town of Los Gatos including identification of short- and long-range management actions, goals and objectives. Identified parking demand, shared use potential, and parking supply needs for proposed Loehmann's Plaza in Laguna Niguel, Saddleback Hospital Outpatient Center, Imperial Center office and commercial complex in Brea, expansion of Larwin Square in Tustin, expansion of the Braille Institute in Anaheim, redevelopment of Brea Place Shopping Center. Parking Design and Feasibility - Prepared study of Intercontinental Hotel parking structure in San Diego to determine necessary size and capacity of structure, capital/operating costs, revenue generation, and operational and fiscal feasibility. Evaluated size requirements and financial feasibility of parking structure for Magic Island, Newport Beach. Transportation Planning - Managed transportation planning, travel forecasting, and traffic impact analysis projects including preparation and presentation of project proposals; project scope, schedule and budget development; coordination with clients, consultant team members and public agencies' staffs; personnel training and supervision; all aspects of technical analysis, production and presentation. Performed travel forecast modeling on both mainframe and microcomputers, using all of the most commonly known software packages including UTPS, PLANPAC (FHWA), TRANPLAN, MINUTP, and MICROTRIPS, with modeling experience projects throughout Orange County, San Diego County, and Arizona. Prepared traffic studies for a wide variety of applications including feasibility studies, studies for inclusion in Environmental Impact Reports and Statements, General Plan Amendments, Circulation Elements, and Specific Plans, traffic impact analyses for proposed developments of all sizes and compositions, trip generation studies, origin -destination studies, parking demand studies, parking needs analyses and others. Traffic Impact Analysis - Performed traffic impact studies including trip generation, trip distribution, roadway and intersection capacity analysis, signal warrant analysis, site access and circulation considerations; involved in computerized travel forecast model development including data collection and preparation (land use and socioeconomic data, and roadway network data); report preparation including traffic impact studies and model procedural documentation; graphics production. PROFESSIONAL AFFILIATIONS Institute of Transportation Engineers, American Planning Association 81189 DKS Associates GARY J. HAMRICK Transportation Planner EDUCATION Bachelor of Arts, Economics, University of California, Los Angeles, 1982 Master of Arts, Urban Planning, University of California, Los Angeles, 1984 Professional Certificate in Transportation Demand Management, University of California, Los Angeles 1987 1_��f�� i�T�i1�►L�l�f/ PROFESSIONAL EXPERIENCE Transportation Planning - Developed all aspects of Santa Clarita Valley TRANPLAN travel demand model including trip generation, networks and trip distribution modules. Completed calibration of 1985 model and assisted in development of future year model. Performed highway needs analysis at regional level, utilizing FHWA analytical process. Wrote regional local street and road needs study report, including analysis of pavement condition, congestion, future deterioration and improvement cost estimates. Worked with over 40 Los Angeles area governmental agencies to collect and verify highway needs data. Project Planner for Betteravia Corridor Study in Santa Maria. Developed traffic model to analyze impacts of major housing/commercial/industrial growth throughout corridor. Managed traffic analysis of downtown Glendale as part of major TSM study. Evaluated existing and future intersection operating conditions and analyzed impact of various TDM strategies. Also performed downtown parking occupancy survey for input to TSM plan. Performed regional planning review of state transportation agency system -wide plans for all state routes in Southern California. Checked system plans for reliability of data, accurate methodology and consistency with regional transportation goals. Coordinated data collection for TSM study covering approximately 40 square miles in western San Bernardino County which included traffic data, existing and future land use information, and transportation network data. Traffic Impact Analysis - Project Manager for EIR traffic studies of 750,000 square -foot office complex in downtown Torrance and 1 million square foot development in Santa Monica Special Office District. Project Manager for traffic impact analysis of City of Los Angeles General Plan Zoning Consistency Program that includes development of future traffic forecasts and mitigation measures for Community Plan districts throughout the City. Served as Project Engineer and developed computer model for analysis of impacts of 650,000 square -foot development in Santa Monica. Project included detailed analysis of parking demand by peak hour of day. Project Manager for impact analysis of major hotel conference facility at Ventura Harbor. Developed traffic model to forecast future volumes and analyzed parking requirements based on city code and likely peak parking requirements of each land use. Managed analysis of major office/retail development in the City of Seal Beach. Analyzed four proposed roadway access designs as part of study. Developed recommended Transportation Demand Management strategies for proposed development. DKS Associates Gary J Hamrick / page 2 Created methodology to analyze traffic impacts at five major Southern California airports utilizing spreadsheet format. Determined growth constraints at each airport in terms of both ground transportation impacts on surrounding network and noise impacts from increased traffic and air servicc. Applied TRACS traffic analysis computer software to analysis of traffic impacts of numerous mixed use, industrial and office developments in Los Angeles, Orange, San Bernardino and Ventura Counties. Developed and applied network data, trip generation rates, trip distribution percentages and land use information. Recommended alternative mitigation strategies to reduce impacts. Evaluated residential street system impacts of mixed-use development at Santa Monica airport site. Developed recommendations for decreasing neighborhood traffic flow while maintaining adequate access to development. Analyzed combined impacts of traffic redistribution due to freeway off -ramp closure and street reclassification in Santa Ana. Measured impacts in terms of existing and future service on adjacent network level of service. Evaluated feasibility of relocation of entrance to major parking lot due to placement of light rail tracks. Estimated impacts to both lot users and other traffic due to redistribution of traffic. Traffic Engineering - Utilized TRANSYT 6C and 7F models to evaluate signal timing optimization, other transportation system management (TSM) measures and installation of flyovers on ten major freeway alternate routes in Southern California. Supervised data collection efforts for major regional high flow arterial study, including traffic counts, roadway geometrics, signal phasing and timing, widening feasibility and potential flyover locations. Evaluated impacts on intersection of expansion of Santa Monica Airport. Recommended conceptual intersection design to prevent through traffic movements into residential area north of airport. Evaluated feasibility of street closures on residential neighborhood in Santa Ana. Recommended various traffic engineering measures to reduce impact of commuter through traffic and residential parking intrusion. Transportation Economics - Created methodology to evaluate relative economic worth of five alternative flyover projects in Sunnyvale. Determined annual and cumulative net present worth of each alternative and developed cost/benefit ratios given varying rates of return. Performed cost/benefit analysis of signal timing optimization, TSM techniques and urban flyovers on major arterial segments in Los Angeles, Orange, and San Bernardino Counties. Developed spreadsheet for economic analysis of proposed flyover alternatives. Economic analysis included analysis of traffic impacts of various alternatives as well as net present value and cost of each alternative. Rideshare Planning - Created survey for distribution to 1200 employers in Southern California regarding employer-sponsored rideshare programs. Supervised completion of survey, including follow-up on non- responses, data verification and encoding and statistical analysis of results. Under contract to South Coast Air Quality Management District (SCAQMD), prepared methodology to analyze cost of employer- sponsored rideshare programs for employers of 500, 1000 and 1000 or more employees in regions with various levels of transit service. R1189 DKS Associates ABI MOGHARABI Senior Transportation Engineer EDUCATION Bachelor of Science, Civil Engineering, University of Shiraz, 1967 Master of Science, Civil Engineering, Transportation, University of California, Berkeley, 1969 Doctor of Philosophy (Ph.D), Civil Engineering, Transportation, University of California, Berkeley, 1973 PROFESSIONAL REGISTRATION California No. 42614 (Civil) Nevada No. 8674 (Civil) YEARS EXPERIENCE: 17 PROFESSIONAL EXPERIENCE Transportation Engineering - Conducted numerous studies or design projects in traffic engineering. Performed traffic impact studies, geometric design, signal design, and parking and transportation planning studies. Supervised national and international transportation planning, design and demand modeling studies. Project manager for citywide trucking study for the City of South Gate including long-range truck trips forecasting, truck routes determination and evaluation, truck fee ordinance preparation and recommendations in connection with strategies to alleviate the impacts of truck traffic on residential neighborhoods. Project manager for the City of La Mirada's redevelopment project including a regional shopping center, general office buildings, movie theaters and commercial uses. Project manager for redevelopment projects for the City of Monterey Park, Complete trip forecasting modeling, capacity analysis, parking analysis and street striping and channelization plans. Project manager for long-range transportation planning for several cities in Iran including Shiraz, with a population of 600,000, Jahrom, Lar, and Amol with 100,000 inhabitants each. Project manager for detailed transportation planning and geometric design of all arterial streets within those cities. Project manager for transportation network planning and design of several new towns_ Project manager for inter -city bus terminal facility. Project engineer on master plan design team for the Tehran International Airport. Traffic Impact Study - Prepared complete traffic impact and circulation studies including trip generation, trip distribution, roadway and intersection capacity analysis utilizing 1965 HCM, Circular 212 and 1985 HCM procedures and software packages such as IMPAX for various private developments and public sectors as separate documents or in conjunction with environmental impact reports. Project manager for traffic impact analysis on numerous projects in Santa Clarita. Examples are: traffic impact study for a 300,000 square -foot retail/commercial complex; traffic impact study and traffic operation improvements study for Valencia Industrial Center; traffic impact study for the Valencia Corporate office complex; traffic impact study for State Farm Insurance Company's corporate office. Project manager for traffic impact and circulation analysis for Norco Business Center. Project manager for numerous traffic impact studies in Garden Grove, Corona, Anaheim, Glendale, Simi Valley, Burbank, Tlrstin, Pasadena, Chino, Rosemead, Pomona, Perris, Carlsbad, Beverly Hills, La Mirada, Colton, San DKS Asso aces AM Mogharahi l page 2 Clemente, Yorba Linda, San Juan Capistrano, Chino Hills, Stanton, Signal Hill, Downey, Los Angeles and several other cities in southern California. Project manager for traffic impact studies for several residential complexes in Seattle and Lacey in the State of Washington. Parking Demand Study - Project manager for parking needs analysis for Emerald Court in Anaheim, Norco Business Center, and the La Cienega office complex. Conducted parking utilization analysis, parking accumulation analysis and parking feasibility analysis for several projects in Seattle, Lacey and several cities in southern California. Signal Design, Street Striping and Marking - Participated in design and development of final detail signal design plans for over 30 intersections in Orange County, Los Angeles County and Riverside County. Project engineer for signal design and striping plans for Owens Drive/Main Street in Santa Ana, signal design in Norco, Pomona and Valencia. Teaching - Assistant professor of transportation engineering at Shiraz University, University of Washington, Seattle and California State University Los Angeles. Instructed transportation engineering courses at the graduate and undergraduate levels and developed several research projects. Taught transportation planning, network analysis, public transportation, traffic engineering, highway design, city planning, engineering economy and land surveying courses. Conducted research projects in demand modeling, public transportation, traffic operation improvement and transportation network design. PROFESSIONAL SOCIETY MEMBERSHIPS American Society of Civil Engineers Institute of Transportation Engineers DKS Associates MICHAEL P. MEYER Principal EDUCATION Bachelor of Science, Civil Engineering, University of California, Berkeley, 1974 Master of Engineering, Transportation Engineering, University of California, Berkeley, 1976 Master of Public Policy, University of California, Berkeley, 1976 PROFESSIONAL REGISTRATION California No. 1390 (Traffic) YEARS EXPERIENCE: 13 PROFESSIONAL EXPERIENCE Transportation Planning and Analysis - Project Manager for Coastal Transportation Corridor Specific Plan transportation analysis for City of Los Angeles; conducted long-range travel demand forecasts for alternative land use plans, identified $200 million in transportation improvements, quantified impacts of the Specific Plan for EIR, and developed a financing plan based on development fees. Project Manager for update of Santa Monica General Plan Circulation Element; evaluated future land use scenarios and identified circulation improvements. Project Manager for the Las Vegas General Plan Circulation Element. Project Manager for the Malibu Local Coastal Program transportation analysis; specified land uses development thresholds geared to incremental capacity improvements on Pacific Coast Highway. Managed the Hayden Road Alignment Alternatives study in Scottsdale, Arizona; prepared travel forecasts, developed preliminary geometric plans and evaluated impacts of alternatives. Project Manager for the Downtown San Bernardino Development Master Plan; evaluated short- and long-term parking conditions, selected site for parking structure; transit service, including a downtown shuttle, and selected site for centralized transit terminal, and a specialty retail complex including pedestrian plazas and streetscape improvements. Project Engineer on multi -disciplinary teams preparing downtown revitalization plans for Berkeley California; Corvallis and Lake Oswego, Oregon, and the 82nd Avenue- Corridor venueCorridor in Eastern Portland. Project Manager for the South Campus Circulation Study for the University of California, Berkeley; recommended improvements to lessen the impacts of University -generated traffic on residential neighborhoods, including transit improvements, roadway and intersection channelization and modifications to existing one-way streets. Project Engineer for the Fairfield East-West Corridor Study. Developed and analyzed roadway and bikeway alternatives. Project Engineer on master plan design team for the Corporate Lakes Project in Tempe, Arizona; identified development thresholds based on roadway capacity provided by alternative levels of off-site infrastructure improvements, quantified project impacts, prepared preliminary plans for internal circulation roadways/intersections. Project Engineer for transportation analysis of Playa Vista project near Marina del Rey; evaluated off-site cumulative traffic impacts, on-site circulation and access requirements, a TSM Plan for the project and an internal shuttle bus system. Project Manager for design of on-site circulation plan for the Cerritos Town Centre_ Traffic Engineering - Prepared preliminary roadway improvement plans for grade crossings along the Long Beach - Los Angeles Rail Transit Project for submission to the PUC in support of the grade crossing application. Prepared plans for traffic signal modifications for South Bay Galleria in Redondo Beach, including Caltrans coordination and construction inspection; Project Manager for a signal timing optimization study at 41 intersections in Santa Ana using TRANSYT 7F. Prepared plans and DKS Associates Michael P. Meyer / page 2 specifications for signalization of individual intersections in San Diego, Scottsdale, and Pleasanton, and interconnected signal systems on arterials in Roseville and Danville. Conducted plan check review of traffic signal and striping plans for City of Cathedral City. Project Engineer for the Arbor Vitae Street Improvement Plans in Inglewood; developed travel forecasts, roadway widening alternatives, preliminary geometric plans, identified sites for off-street replacement parking, prepared transportation sections of project EIR. Project Manager for Flamingo Road and Oguendo Road Interchange EIS's for Nevada DOT; developed alternative interchange concepts, quantified impacts of new I-15 interchanges on local street network. Project Transportation Engineering for Shoemaker Avenue Overpass and ramps on the Artesia Freeway and Bloomfield Avenue - 183rd Street Improvement plans at Town Centre project in Cerritos; prepared traffic forecast and evaluated interchange alternatives for Caltrans Project Report, prepared preliminary geometric plans, quantified transportation impacts for Town Centre project Master EIR. Project Engineer/Project Manager for analysis of alternative designs for the proposed Highway 99/178 interchange in Bakersfield and preparation of the Official Plan Line Drawings for selected Highway 99/178 interchange. Assisted SCAG in analyzing engineering improvements to mitigate impacts of increased rail traffic on at -grade crossings on the proposed consolidated freight route for ports of Long Beach and Los Angeles. Project Manager for a three year accident research project for the National Highway Traffic Safety Administration; supervised four -investigator field office collecting over 300 data elements per incident on a sample of accidents occurring in Contra Costa County, California. Parking Demand, Site Selection and Design - Project Manager for the evaluation of the existing 5 -level parking structure in downtown San Bernardino and development of parking layout, traffic circulation and graphics improvements. Project Manager for the Dream Inn Hotel and Conference Center parking analysis at Municipal Wharf in Santa Cruz; quantified existing and projected future typical day and peak day demands, evaluated alternative parking facility access plans, and potentials for shared use of parking between the hotel/conference center and the beachfront area. Project Engineer for the Chinatown Redevelopment Project Area Parking and Circulation Study for the Community Redevelopment Agency of Los Angeles; evaluated existing and quantified future parking demand/supply on block -by -block basis, recommended circulation improvements, including Hill -Broadway one-way couplet, and quantified impacts of future development in Chinatown. Project Engineer for downtown Scottsdale Parking Study and for Skidmore -Old Town Historic District Parking Study in Portland; conducted parking demand analysis, site selection and financial analysis for parking structures. Project Manager for a parking demand study at the Portland Multnomah Athletic Club and for the UC Irvine Medical Center Parking Study; quantified parking demands by user group and developed program for phased implementation of facilities consistent with the Medical Center Master Plan. Designed Shopping Center parking lots in Daly City, Bakersfield, Riverside, and Redondo Beach. Wrote a parking policy specifying meter and time limit locations for the City of Walnut Creek. Transit Planning - Project Engineer for Vallejo Five -Year Transit Development Program; evaluated routing, conducted passenger surveys, prepared cost and revenue projections. Project Engineer for the Kauai County Elderly and Handicapped Transit Plan; evaluated existing paratransit services, identified unmet needs, and recommended service improvements. Project Manager for the Culver City Municipal Buslines Line -By -Line Analysis; conducted on -board ridership surveys, on/off counts, recommended operational improvements. Prepared UMTA Section 5 Operating Assistance Grant Application for Bakersfield's Golden Empire Transit District. Evaluated the feasibility of small-scale transit systems to connect tourist -oriented shopping areas with hotels in Scottsdale; to link the OSU campus to downtown Corvallis, and to service peripheral parking lots and scattered employment/ shopping areas in San Bernardino. Prepared the route design, schedule and bus stop locations for the Walnut Creek Shuttle system. Airport Planning and Design - Project Engineer for improvements program at Santa Monica Municipal Airport; analyzed internal circulation roads, access to adjacent streets, parking demand, off-street traffic impacts, mitigation measures, and evaluated alternative land uses for airport business park. Project Manager for the Santa Barbara Airport Master Plan EIR transportation analysis. Project Manager for DKS Associates Michael P. Meyer / page 3 the Burbank -Glendale -Pasadena Airport Replacement Passenger Terminal EIS transportation analysis; conducted airline passenger O -D Study, forecast future traffic volumes and parking demands, and proposed mitigation measures. Project Engineer for the circulation and parking analysis for Sky Harbor International Airport Master Plan in Phoenix, AZ. Project Transportation Engineer for Sky Harbor Terminal 4 design; evaluated parking demands and curb -space requirements. Project Engineer for the Honolulu International Airport Parking and Roadway Improvement Study; Conducted passenger surveys and curb -space utilization studies; evaluated alternative parking and circulation plans for new inter -island passenger terminal. Project Engineer for the evaluation of access improvements to John Wayne Airport in Orange County. Traffic Impacts Analysis - Project Manger for transportation impact analysis on the following projects: Widening of Warner Avenue in Huntington Beach; Station Area impacts for the California High Speed Train from Los Angeles to San Diego; Bear Valley Mall in Victorville; Juniper Ridge resort adjacent to the East Base of Mammoth Mountain Ski Area; Potrero Canyon Landfill in Pacific Palisades; Irwindale Energy Resource Recovery Facility; Re -use of the Blind and Deaf School Campus by the University of California, Berkeley; the Cultural/Conference Center in Medford, OR; TRW office develop- ments in Redondo Beach and Manhattan Beach. Project Engineer for transportation impact assessments for South Natomas area of Sacramento; construction of a 66 -inch water pipeline along Katella Avenue in Orange; the expansion of the Phoenix Civic Plaza; a new Terminal 4 access road at the Port of Portland, and a six -block office/hotel/retail center in Portland. Project Manager for the transportation analysis included in the EIR on the Westdome Stadium in Santa Ana. Key issues addressed included parking supply/demand, special event traffic control, neighborhood traffic intrusion and cumulative impacts analysis for this 18,000 seat stadium and 12 other developments in downtown Santa Ana. Project engineer for the Santa Barbara Circulation Element Update and EIR - developed transportation goals and policies and quantified the impacts of these policies. Key impact was decrease in allowable development to maintain Level of Service "C" in downtown Santa Barbara. Project Engineer on the MC5 EIR which evaluated the impacts of diverting rail freight traffic from the Willowbrook Avenue alignment to Alameda Street in the Compton area as part of the Long Beach - Los Angeles Rail Transit Project. SOCIETIES/PROFESSIONAL AFFILIATIONS Institute of Transportation Engineers American Planning Association 81189 DKS Associates DANIEL T. SMITH, Jr. Principal EDUCATION Bachelor of Science, Engineering and Applied Science, Yale University, 1967 Master of Science, Transportation Planning, University of California, Berkeley, 1968 PROFESSIONAL REGISTRATION California No. 21913 (Civil) Nevada No. 7969 (Civil) California No. 938 (Traffic) Arizona No. 22131 (Traffic) YEARS EXPERIENCE: 22 PROFESSIONAL EXPERIENCE A founding principal of DKS, Dan Smith oversees and directs all DKS Associates transportation planning activities. Personal specialties and project experience includes: Urban Corridor Studies/Alternatives Analysis - Project manager for design of surface segment of Woodward Corridor light rail line, Detroit, Michigan. Staff consultant on 1-280 Interstate Transfer Concept Program, San Francisco, California, an AA/EIS involving alignments for completion of I-280, demolition of the Embarcadero freeway, substitute light rail and commuter rail projects and TSM strategies. Principal -in -charge, Route 238 corridor freeway/expressway design/environmental study, Hayward, California. Project manager on Sacramento, California, Northeast Area multi -modal transportation corridor study considering light rail, busway, highway and TSM options. Transportation planner for Interstate 80N West Terminal Study, and Harbor Drive Traffic Study, Portland, Oregon. Area Transportation Plans - Project manager for Transportation Element of 300 -acre Mission Bay development in downtown San Francisco. The Mission Bay plan involves 7 million square feet of office/commercial space, 7,500 dwelling units, and community facilities. Transportation features include relocation of commuter rail station and trackage; extension of MUNI -Metro light rail service; development of a multi -modal terminal for light rail, commuter rail and local bus services; removal of a quarter mile of elevated freeway structure and replacement by new ramps and a surface boulevard; an efficient internal roadway network overcoming constraints imposed by an internal tidal basin; freeway structures and rail facilities; and concept plans for parking structures providing some 20,000 off-street spaces. Principal -in -charge for circulation element plan designed to accomodate 9 million square feet of office/commerical growth in downtown Bellevue, Washington. Project manager for transportation element of Sacramento, California, Capitol Area Plan for the State of California governmental complex in downtown Sacramento and for Downtown Sacramento Redevelopment Plan. Project manager for Napa, California General Plan Circulation Element and Downtown Riverfront Redevelopment Plan, on parking program for downtown Walnut Creek, on transportation elements of downtown plan for San Mateo and redevelopment plan for downtown Mountain View, California, for short and long range traffic circulation and safety plans for Davis, California, Pleasant Hill, California, Hayward, California and for Salem, Oregon. Projects involved traffic and parking surveys, long range travel forecasts, modal split evaluation, alternative regional and local transportation network assessment, freeway corridor location, traffic operations evaluations and immediate and long range circulation plan improvements. Project manager on traffic planning and impact studies for numerous residential and commercial complexes in California. DKS Associates Daniel T. Smith, Jr. / page 2 Special Event Facilities - Evaluations and design studies for football/baseball stadiums, indoor sports arenas, horse and motor racing facilities, theme parks, fairgrounds and convention centers, ski complexes and destination resorts throughout western United States. Transportation Centers - Project manager for Daly City Intermodal Study which developed a $7 million surface bus terminal, traffic access, parking and pedestrian circulation improvements at the Daly City BART station (including successful negotiation for a state TCI grant to fund the improvements) plus development of functional plans for a new BART station at Colma. Project Manager for design of multi -modal terminal (commuter rail, light rail, bus) at Mission Bay, San Francisco. Campus Transportation - Campus transportation planning assignments for University of California Davis, Berkeley, Santa Cruz and San Francisco Medical Center campuses; San Francisco State University; University of San Francisco; and the University of Alaska. Transportation System Management & Traffic Restraint - Project manager on FHWA program to develop techniques and guidelines for neighborhood street traffic limitation. Project manager for Berkeley, California, Neighborhood Traffic Study, which pioneered application of neighborhood traffic restraint techniques in the U.S. Directed post -implementation evaluation of the Berkeley traffic management plan; developed residential traffic management plan for central Santa Cruz. Bicycle Facilities - Project manager to develop an FHWA manual for bicycle facility design and planning. Project manager on bikeway plans for Del Mar, California, the University of California -Davis and City of Davis and consultant to bikeway plans for Eugene, Oregon, Washington, D.C., Buffalo, New York, and Skokie, Illinois. Consultant to U.S. Bureau of Reclamation for development of hydraulically efficient, bicycle -safe drainage inlets. Consultant on FHWA research on effective retrofits of undererossing and overcrossing structures for bicyclists, pedestrians, and handicapped. Expert Witness - Provides expert witness testimony on traffic and transportation matters. MEMBERSHIPS Institute of Transportation Engineers Transportation Research Board PUBLICATIONS AND AWARDS Residential Street Design and Traffic Control, with W. Honnburger et al. Prentice Hall, 1989. Co -recipient, Progressive Architecture Citation, Mission Bay Master Plan, with I.M. Pei WRT Associated, 1984. Residential Traffic Management, State of the Art Report, U.S. Department of Transportation, 1979. Improving The Residential Street Environment, with Donald Appleyard et al., U.S. Department of Transportation, 1979. Strategic Concepts in Residential Neighborhood Traffic Control, International Symposium on Traffic Control Systems, Berkeley, California, 1979. Planning and Design of Bicycle Facilities: Pitfalls and New Directions, Transportation Research Board, Research Record 570, 1976. Co -recipient, Progressive Architecture Award, Livable Urban Streets, San Francisco Bay Area and London, with Donald Appleyard, 1979. 81189 DKS Associates LEO K. LEE Principal LJK Associates Leo K Lee I page 2 forecast and evaluated alternative interchange designs for enhancing the capacity of the arterial roads leading to the cross -harbour tunnel. Conducted weaving analysis of alternative interchange designs. Conducted pedestrian studies in the CBD of Hong Kong. Conducted an evaluation of a small roundabout in Hong Kong. Performed before and after studies to measure the pros and cons of the roundabout versus signalization in terms of traffic delay, queue length and accident statistics. Geometric design of an elevated roundabout in Hong Kong at an intersection of a rural arterial with a major highway. Studied various geometric configurations to achieve the optimum design in terms of minimum right-of-way take and conforming to physical terrain limitations. Traffic Control Systems - Project Traffic Engineer of the Phoenix Freeway Management System. Developed system design integrating the various functional subsystems, such as ramp metering, vehicle detection, closed-circuit television, variable message signs, lane control signals, communications, incident detection, freeway drainage control, irrigation control, highway advisory radio, and central computer system. Developed conceptual design of the Traffic Control Center. Evaluated options of various control center facilities such as use of static wall map versus dynamic projection screen display, control console layout, etc. Evaluated functional and operational needs of the control center, including staffing, equipment and floor space requirements. Evaluated alternative ramp metering algorithms. Developed geometric standards for ramp metering with and without HOV lanes. Evaluated detector locations and effects of burial depth and rebars to sensitivity of inductive detector loops. Designed screen display and hard copy display requirements for the Traffic Control Center. Studied jurisdictional liaison requirements for efficient operation of the control center. Reviewed conceptual hardware design including variable message signs, computer system, and use of Model 170 controller for ramp metering. Project Manager of the Long Beach -Los Angeles Rail "transit Project. Responsible for development of traffic signal system in Los Angeles and Long Beach to accommodate light rail transit. This included formulation of system design and hardware and software modifications to the Model 170 controller, the Automatic Traffic Surveillance and Control (ATSAC) computer in Los Angeles, and the on -street closed- loop system in Long Beach. The resulting design involved a unique approach to minimize traffic delay due to light rail and to maximize light rail priority at signalized intersections. Conducted the "Comprehensive Traffic Surveillance and Control Study" in Hong Kong. It was a conceptual design study of a traffic control and surveillance system for the 70 -mile "high speed road" (freeway) network. Supervised consultant in the conduct of the study and served as Thehnical Secretary of the Study Steering Group. Visited freeway traffic control centers in Tokyo, San Francisco (Bay Bridge), Los Angeles, Chicago, "Ibronto and New York. Evaluated traffic control and surveillance concepts, control methods, control strategies, road closure scenarios, incident response mechanisms, and priority for emergency vehicles. Evaluated traffic control mechanisms such as ramp metering, lane signals, control center equipment and operation. Studied automatic incident detection algorithms. Designed standards for directional signs and markings. Evaluated use of CCTV, emergency telephone, and patrol concepts for incident identification. Evaluated management, staffing and training needs. Investigated legislative changes on driving regulations and restrictions on the "high speed road network". Determined cost of different system elements. Conducted feasibility study of a traffic signal system for 'Auen Wan New Town in Hong Kong with over 80 intersections, including analysis of level of service at intersections, identification of strategies for signal timing synchronization, and preliminary assessment of the costs and benefits. Monitored operation of the Kowloon Area Traffic Control system involving over 200 intersections. Light Rail Transit - Project Manager of the traffic engineering work for the Long Beach -Los Angeles Rail Transit Project. This work entailed detailed traffic operations analyses to identify mitigation measures at major at -grade crossings along the 21 -mile light rail system to ensure efficient LRT opera- tions, maximize roadway capacity and minimize vehicular delay. Responsible for daily administration of the project, client contact, liaison with jurisdictions and supervising traffic analyses and design to DKS Associates Leo K Lee / page 3 effectively provide for the planned strategy for controlling street traffic, pedestrians, local access and LRVs. Conducted detailed traffic analyses of the five -mile LRT alignment in the City of Long Beach. Identified LRT impacts and developed suitable mitigation measures involving roadway geometric changes, minor restriping, transportation system management measures, modification of traffic signal operation parameters and refinement of LRV signal control parameters. Project Manager of the Pasadena -Los Angeles Rail 'Transit Project Route Refinement Study and Environmental Impact Report. Identified traffic impacts of light rail along several alternative alignments and assisted the selection of the most feasible alignment. The alternatives involved an assortment of aerial, underground and at -grade light rail alignments, either within street, railroad or freeway rights- of-way. Also identified major traffic engineering design issues to be addressed in the design phase. Project Manager of the light rail transit Route Refinement Study within the City of Pasadena. Identified traffic impacts of light rail along several alternative alignments within the City of Pasadena, most of which involve at -grade light rail running within street rights-of-way. Assessed the alternatives of center running versus side running, contra -flow versus with -flow on one-way streets, and other traffic engineering concerns to assist selection of the most feasible light rail alignment. Evaluated preliminary impacts of a transit mall. Project Manager for the Then Mun/Yuen Long Light Rail Project in Hong Kong. Conducted study of rail/road traffic control strategies to enhance LRT priority at at -grade intersections. Analyzed 60 intersections being affected and assessed their delay to road traffic. Conducted threshold analysis to determine level of future traffic growth that would impede the efficiency of the LRT priority opera- tions and carried out preliminary design of grade separation requirements at the critical intersections. Supervised the preparation of specifications and administered contracts for supply of traffic control equipment to ensure compatibility with LRT communications/control equipment. Performed financial viability studies of various mass transit rail proposals. 11ransportation Planning and Analysis - Transportation Planning Manager for the Study of Harbor Reclamation and Urban Growth in Hong Kong. Responsible for development of the Urban Area Transportation model, including calibration, testing, modification and application to forecast future traffic conditions. Conducted medium-term and long-term planning of transportation infrastructure requirements. The purpose was to evaluate redevelopment potential in existing urban areas and identify possible reclamation sites to accommodate a projected population growth of over 2.1 million by the year 2001. Responsible for analysis, assessment and recommendation of transportation policies in relation to anticipated changes in socioeconomic characteristics. Designed transportation systems to match different strategies of development. Analyzed road traffic restraint requirements and performed financial viability analysis of alternative mass transit rail proposals. Established quantitative basis for evaluating effectiveness of various transportation strategies competing for limited financial resources. Formulated development phasings and tranches for different levels of growth for the two scenarios of either retaining the existing airport or relocating it. Assessed commonalities between the different scenarios to determine interim development recommendations. Performed analyses to prioritize road and rail infrastructure requirements according to travel demand. Converted quantitative results and findings of the study into a database whose format is suitable for input to a macro planning computer model known as LUTO (Land Use(Iransportation Optimization Model). Project Manager, Then Mun New Tbwn Transportation Study Update. Calibrated the UTPS transportation planning model and applied the model to forecast future traffic conditions. Fine-tuned all the trip generation, trip distribution, modal split, minimum time path assignment and capacity restraint assignment phases of the model. Developed and tested a pedestrian sub -model to simulate the DKS Associates Leo K Lee / page 4 high pedestrian activities. Also responsible for application of the model to develop a master plan of infrastructure development priorities. Project Engineer for the Cross -Harbour Tunnel Increased -Capacity study. Responsible for recalibration of the Hong Kong Comprehensive Transportation Planning model and application of the model to predict future traffic demands and assessment of available capacity and expansion opportunities for the existing twin -tube four -lane tunnel carrying over 100,000 ADT. This included performing operational evaluation of alternative schemes to increase tunnel capacity for identification of critical schemes and preparation of recommendations. Highway Design - Project Designer of Thi Ho Road Bridge. Designed reinforced concrete substructures of 3000 -foot highway bridge consisting of retaining walls, abutments, intermediate portal supports, column supports, pile caps, and cast -in-place piles. Performed conceptual design, preliminary engineering and interchange design of a 10 -mile freeway corridor in Hong Kong. Evaluated alternative interchange designs, studied alternative geometric configurations and developed software to balance the cut and fill quantities. Performed slope stability analysis on seven cut slopes and five fill slopes. Developed a "modified moment distribution" method capable of analyzing alternative bridge span configurations on a TI -60 programmed calculator, subsequently developed into a PC program for optimizing bridge span lengths. Construction Management - Assistant Resident Engineer at 'Men Mun New Tbwn Development site office in Hong Kong. Responsible for contract administration, management and on-site supervision of civil works including site formation, drainage works, roadworks, reclamation, seawall construction, piled foundations and construction of reinforced concrete structures. Assisted in management of public work contracts costing over US$35 million in public works funds. Performed bid evaluation and contract administration of a project for construction of a 10 -mile six -lane freeway, including the assessment of contractor's claims. Computer Systems - Responsible for development of various transportation planning routines on ICL mainframe and SYSTIME mini -computers. Performed analysis utilizing the TRANSYT model for signals optimization with special purpose computers. Developed spreadsheets and special purpose software with IBM personal computers. Teaching - Demonstrator at the Facility of Engineering Science, University of Western Ontario. Conducted tutorial sessions on the "Engineering Dynamics" course. PUBIdCATTONS At -Grade Light Rail/Traffic Interface Operational Features, coauthored with Paul Taylor, American Public Transit Association, Rapid Transit Conference, Buffalo, June 1988. Operational Enhancement - Making the Most of Light Rail, coauthored with Paul Taylor and Warren Tighe, Transportation Research Board, National Light Rail Conference, San Jose, May 1988. Evaluation of Traffic Operations of Third Street Tunnel in Downtown Los Angeles, Institute of Transportation Engineers, District 6, 40th Annual Meeting, Reno, July 1987. SOCIETIES American Society of Civil Engineers (U.S.A.) Institute of Transportation Engineers (U.S.A.) Institute of Civil Engineers (U.K.) Hong Kong Institute of Engineers (Hong Kong) R1189 DKS Associates CARLETON D. WATERS Associate Transportation Engineer EDUCATION Bachelor of Science, Civil Engineering, University of California, Irvine, 1981 Master of Science, Civil Engineering, University of California, Irvine 1986 YEARS EXPERIENCE: 6 PROFESSIONAL EXPERIENCE Transportation Planning - Project Manager of citywide traffic studies for the communities of Billerica and Sodbury, Massachusetts. Studies included collection of existing and new data on traffic volumes, roadway system characteristics and travel demand. Calibrated models of study area conditions were developed and used to assess the impact of changes to the street network and study area land use characteristics. Project Planner for corridor studies in Concord and Hooksett, New Hampshire, utilizing similar model -based approaches to assessing traffic impacts of future changes to the land use and roadway network characteristics in and near the corridors_ Coordinator in the development of XNET, a micro computer software package used to analyze impacts to traffic circulation patterns resulting from changes in travel demand and/or roadway network conditions. Traffic Impact Studies - Project Planner for impact studies in downtown Boston, ranging from small residential projects to over 800,000 square feet of office space. Analyses included trip generation, trip distribution, parking demand, and traffic, transit, pedestrian and parking impacts. Project Planner for suburban projects, including residential, commercial, office, hotel and mixed-use developments. Project Manager of a traffic impact study for a proposed hazardous waste incinerator in Braintree, Massachusetts, consisting of standard traffic impact analysis, quantification of hazardous materials movements, analysis of trips generated by trucks carrying hazardous materials, and assessment of the risks inherent in the proposed truck route. Circulation Planning and Optimization Studies - Project Manager for studies of the internal circulation systems of Newton Wellesley Hospital and Hallissy Auto Center. Assessed existing circulation patterns and informational signing, and prepared detailed plans for proposed improvements to existing conditions. Both studies included parking adequacy assessments for various on-site populations (i.e., visitors, employees, etc.). Project Planner for a study in Marlboro, Massachusetts, of neighborhood circulation patterns and the effect of a nearby congested state highway on these patterns. Study included analysis of traffic volumes, alternate route travel times and a license plate -based origin destination study. The feasibility of reducing neighborhood through traffic by implementing a one-way circulation pattern or closure of selected streets was assessed. Traffic Engineering - Project Engineer for an intersection improvement project in Lancaster County, Pennsylvania. Developed plans, specifications and estimates for improvement projects at various existing intersections throughout the County. All projects included signal supports, pavement markings and vehicle detection equipment. Two locations required the use of the TRANSYT signal timing and coordination optimization package and inclusion of coordination information on project plans. I Qualifications DKS Associates Overview of the Firm DKS Associates provides: • Traffic Engineering Company Profile DKS Associates is a consulting engineering company, specializing in transportation. Areas of practice include traffic and civil engineering and transportation planning. Corporate headquarters are located in Oakland, California, with branch offices in Los Angeles, Orange County and Sacramento. Founded in 1979 with an original staff of eight, DKS is now the largest specialized transportation engineering firm in California. • Civil Engineering Projects undertaken for public agencies involve areawide transportation plans, circulation studies, transit plans, and • Transportation Planning traffic control systems. For clients in the private sector, • Transit DKS has performed impact studies and prepared circulation plans for large multi -use developments, new towns, business • Traffic Control Systems and industrial parks, and special event facilities. • Traffic Signal Design • Parking Transportation Experts The credentials of DKS engineers and planners are based on both experience and education, with the majority of the professional staff holding advanced degrees. In addition to being experts within their fields, many staff members are skilled in public policy planning, transportation economics, and project management. The DKS Formula DKS develops solutions to meet the unique problems and objectives of a client while still addressing the broader transportation interests of the public. This simple formula is applied to every project the firm undertakes, and is reflected in DKS's reputation for producing reliable and innovative project results. DKS Associates Transportation Planning DKS transportation planners and engineers perform transportation planning tasks ranging from long-range plans for large regions, to neighborhood circula- tion studies. Circulation Plans and Demand Management DKS has developed circulation plans and transportation demand management programs for entire communities, central business districts, universities and industrial parks. Many projects have utilized DKS's ability to blend staff resources in traffic forecasting, transit planning, and traffic engineering to develop solutions for area problems. Travel Forecasting/Model Development The firm's transportation planning staff have been involved in the development and application of the leading travel forecasting and modelling software packages. DKS prepares original model calibrations and modifies existing models to address the changing demands and problems of cities, counties and regions. For all modelling efforts, the focus is to apply modelling theory practically, and obtain the information needed to develop planning solutions. Corridor Studies DKS evaluates multi -modal travel corridors, with recent studies drawing on the firm's resources in traffic forecasting, operations analysis, and alternatives analysis. Staff members are experienced in preparing environmental impact docu- mentation (EIS) at both state and federal levels. DKS engineers have also been responsible for corridor design elements, cost estimates, and construction management. Transportation Economics The firm's transportation economics projects have focused on both rural and urban areas, and involved the evaluation or design of revenue-producing programs. DKS has developed traffic impact fee programs, cost allocation formulas, and programs for public/ private venture developments. Other Specialties Other areas of emphasis include special event facility planning, residential area transport- ation plans, and bikeway and walkway planning and analysis. DKS Associates Traffic Engineering DKS's traffic engineering work focuses on the analysis, planning and design of traffic facilities. The firm's registered engineers perform impact studies, and analyze traffic operations. Projects involve the analysis, planning and design of roadways, freeway interchanges, parking facilities, traffic signals and traffic control systems. Impact Studies DKS analyzes the traffic impacts of proposed projects including residential developments, office buildings, hotels, and retail centers. The fine's traffic engineers research existing data and records, conduct field investigations, and utilize traffic analysis software to develop a reliable and thorough assessment of traffic impacts. They also develop project alternatives and work with neighborhood groups and elected officials to develop effective and workable mitigation plans. Traffic Operations DKS engineers analyze traffic operations on streets, highways and freeways, and develop measures to improve circulation, reduce fuel consumption, and increase safety. Projects have included capacity analysis, high -occupancy -vehicle (HOV) system planning, light rail and bus transit operation, street and intersection analysis, and signal coordination. Traffic Facility Analysis and Design DKS traffic engineers are experienced in the analysis and design of a wide range of traffic facilities, including traffic signal and traffic control systems, roadways, interchanges, and freeway management systems. Projects have covered all stages of traffic facility development. DKS has completed initial analysis and feasibility studies, prepared plans and specifications, and monitored final construction. Other Specialties DKS designs traffic control and detour plans, street lighting, and roadway signing and striping. The firm's engineers also conduct safety and speed limit studies, and develop residential street traffic management plans. DKS Associates Transit DKS transportation planners and traffic engineers have addressed the needs of transit systems in both urban and rural areas. Services include transit system planning and evaluation, AAIEIS preparation, and transit center development. Transit System Planning DKS provides planning and evaluation services at all levels of transit system development. The firm has developed transit system standards and priorities, projected patronage, planned routes and schedules, and recommended capital improvement programs. DKS staff are skilled in preparing Alternative Analyses/ Environmental Impact Statements (AA/EIS's) in accordance with UMTA standards. Projects include five-year transit plans, system audits, and the development of fixed -route bus systems and dial -a -ride services. Light Rail Transit DKS's national reputation in the field of light rail transit is evident in the firm's involvement in the development of major light rail lines in California, Detroit, Denver and Portland. DKS staff are members of the ITE committee surveying every light rail transit and street car system in North America. The firm's expertise covers all aspects of light rail transit planning, design, construction and operation. DKS has conducted feasibility analysis and route selection studies, and projected patronage and revenue levels. DKS engineers have addressed the problems of system alignment and grade separation, traffic interface and intersection design, safety, and system financing. Transit Stations/Centers DKS provides services for every stage of the development of multi -modal transit centers in urban, suburban and rural areas. Engineers and planners perform site selection and access studies, measure traffic and parking impacts, project patronage, and provide site design and construction management. DKS also develops modal transfer programs. Bus Maintenance Facilities DKS/Gould, an affiliated firm, offers services for bus maintenance facilities, performing site investigations and impact assessments, planning, structural analysis and design. AGENDA ITEM NO. 13 NO DOCUMENTATION AVAILABLE AGENDA ITEM NO. 14 DO DOCUMENTATION AVAILABLE