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05/01/1990
Next Resolution No. 45 Next Ordinance No. 6 MAY 1, 1990 DIAMOND BAR CITY COUNCIL 6:00 P.M. W.V.U.S.D. BOARD ROOM THANK YOU FOR NOT SMOKING, DRINKING OR EATING IN THE COUNCIL CHAMBER CALL TO ORDER: 6:00 P.M. PLEDGE OF ALLEGIANCE: Mayor Werner ROLL CALL: COUNCILMEN HORCHER, KIM, PAPEN, MAYOR PRO TEM FORBING, MAYOR WERNER COUNCIL COMMENTS: Items placed on the agenda by individual Councilmembers for Council discussion. .Action may be taken at this meeting or scheduled for a future meeting. No public input is required. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members for the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five minute maximum time limit when addressing the City Council. CONSENT CALENDAR: The following items listed on the Consent Calendar are considered routine and are approved by a single motion. Consent Calendar items may be removed from the Consent Calendar by request of a Councilmember only. 1. SCHEDULE FUTURE MEETINGS A. Traffic and Transportation Committee - May 3, 1990 - 6:00 p.m. - Library B. Parks and Recreation Corn -mission - May 10, 1990 - 7:00 p.m. - Heritage Park, 2900 S. Brea Canyon Rd. C. Planning Commission - May 14, 1990 - 7:00 p.m. - W.V.U.S.D. Board Room, 880 S. Lemon Ave. D. General Plan Advisory Committee - May 17, 1990 - 7:00 p.m. - Ramada Inn. E. Strategic Planning Workshop - May 4-5, 1990 location to be determined. Facilitator - Robert L. Van Nort, City Manager CITY COUNCIL AGENDA PAGE 2 MAY 1, 1990 2. APPROVAL OF MINUTES - Regular Meetings of April 3, 1990 and April 17, 1990. 3. WARRANT REGISTER - Approve the Warrant Register dated May 1, 1990 in the amount of $328,278.61. 4. TREASURER'S REPORT - Approve Treasurer's Report for the month of March, 1990. 5. PARKS AND RECREATION COMMISSION MINUTES - Receive and file Parks and Recreation Minutes of March 8, 1990. 6. AUDIT REPORT (PROP A LOCAL RETURN FUND) - Annual Finance Report of Proposition A Local Return Fund for Fiscal Year Ended June 30, 1989 from Quezada Godsey & Co., Certified Public Accountants. Recommended Action: Receive, accept and file audit report. 7. REDUCTION OF SECURITY DEPOSIT - Requested by County of Los Angeles for reduction of Security deposit of $476,250 by $238,100 for Storm Drain/Drainage Improvements, Private Drain No. 1697, Tract. No. 38454. Recommended Action: Reduce Security Deposit for Storm Drain/Drainage Improvements Private Drain No. 1697, Tract No. 38454 in the amount of $238,100 and instruct City Clerk to send a copy of Council action on this recommendation to the Principal and the Director of L.A. County Public Works. 8. BOND REDUCTION - Requested by Los Angeles County Public Works for surety bond reduction in the amount of $453,000 for Road Improvements, Tract No. 43435 at the vicinity of Gold Rush Drive and Diamond Bar Boulevard. Recommended Action: Reduce the subject surety bond and instruct City Clerk to send a copy of Council action on this recommendation to the principal and the Director of L.A. County Public Works. 9. BOND EXONERATIONS - Requested by County of Los Angeles. 1) Surety bond for Road Improvements, Tract No. 42573 - vicinity of Longview Drive and Nan Court, Bond No. 83-SB100352245 (Bramalea Ltd.). 2) Surety bond for Road Improvements, Tract No. 42574 - vicinity of Summitridge and Silvertip Dr. Bond No. 83-SB100352250 (Bramalea Ltd.). 3) Surety bond for Road Improvements, Tract No. 42575 - vicinity of Longview Dr. and Nan Court., Bond No. CITY COUNCIL AGENDA PAGE 3 MAY 1, 1990 10. RESOLUTION 90 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES, AND OTHER REGULATIONS. Recommended Action: Adopt Resolution No. 90 - XX setting forth Personnel Rules and Regulations regarding the payment of salaries, sick leave, vacations, leaves of absences, and other regulations. 11. RESOLUTION 90 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING ESTABLISHMENT OF PAY PERIODS AND AMENDING PAYROLL CHECK ISSUE DATE FOR THE EMPLOYEES OF THE CITY - California State Labor Codes (Section 204) require that wages from a bi-weekly payroll period be paid not more than seven calendar days following the cost of the payroll period. In order to conform with the Labor Code, the payroll check issue dates for City employees need to be adjusted to the Friday following the close of the pay period. Recommended Action: Adopt Resolution No. 90 - XX authorizing establishment of pay periods and amending payroll check issue date for the employees of the City. 12. WATER REUSE RECLAMATION STUDY - Pursuant to Council direction, Boyle Engineering was directed to revise draft water reuse report for Council approval and acceptance. Recommended Action: Accept as prepared. 13. 1990-91 STRATEGIC PLANNING WORKSHOP - Continued from Meeting of April 17, 1990. City Manager Van Nort to 83-SB100358423 (Bramalea Ltd.).. 4) Surety bond for Road Improvements, Tract.No. 42576 - vicinity of Leyland and Pantera, Bond No. 83-SB100360426 (Bramalea Ltd.). 5) Surety bond for Road Improvements, Tract No. 42577 - vicinity of Leyland and Pantera, Bond No. 83-SBI00360431 (Bramalea Ltd.). 6) Surety bond for Road Improvements, Tract No. 42578 - vicinity of Leyland Dr. and Wynnewood Rd., Bond No. 83-SB100365085 (Bramalea Ltd.). 7) Surety bond for Road Improvements, Tract No. 33645 - vicinity of Colima Rd. and Lemon Ave., Bond No. OC 300841 (Presley of So. Calif.). Recommended Action: Accept completion of road improvements and release bonds. 10. RESOLUTION 90 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES, AND OTHER REGULATIONS. Recommended Action: Adopt Resolution No. 90 - XX setting forth Personnel Rules and Regulations regarding the payment of salaries, sick leave, vacations, leaves of absences, and other regulations. 11. RESOLUTION 90 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING ESTABLISHMENT OF PAY PERIODS AND AMENDING PAYROLL CHECK ISSUE DATE FOR THE EMPLOYEES OF THE CITY - California State Labor Codes (Section 204) require that wages from a bi-weekly payroll period be paid not more than seven calendar days following the cost of the payroll period. In order to conform with the Labor Code, the payroll check issue dates for City employees need to be adjusted to the Friday following the close of the pay period. Recommended Action: Adopt Resolution No. 90 - XX authorizing establishment of pay periods and amending payroll check issue date for the employees of the City. 12. WATER REUSE RECLAMATION STUDY - Pursuant to Council direction, Boyle Engineering was directed to revise draft water reuse report for Council approval and acceptance. Recommended Action: Accept as prepared. 13. 1990-91 STRATEGIC PLANNING WORKSHOP - Continued from Meeting of April 17, 1990. City Manager Van Nort to CITY COUNCIL AGENDA PAGE 4 MAY 1, 1990 announce date of May 4-5 1990 for the Strategic Planning Workshop. Location to be decided by Council. Recommended Action: Council to direct staff as to location of workshop. 14. STOP CONTROLS - Pursuant to direction by the Traffic and Transportation Committee, the City Engineer has been instructed to recommend to the Council that the installation of stop controls at the intersections of Seagreen Drive and Greycloud Lane at Sylvan Glen Road be approved. Recommended Action: Approve the installation of "STOP" signs with appropriate pavement markings on all legs of the intersections of Seagreen Drive and Greycloud Lane at Sylvan Glen Road. PRESENTATION - 15. PROCLAMATION - Proclaiming May 5, 1990 as "Senior Power Day" 16. PROCLAMATION - Proclaiming the Month of May, 1990 as "Purchase Emergency Water" Month in conjunction with the State of California's "Earthquake Preparedness Month Campaign" 17. PRESENTATION - City Manager to present draft of 1990-91 fiscal year budget. Recommended Action: Council to take budget draft under submission with initial Council discussion at Strategic Planning Workshop set for May 4, 1990 and public hearing scheduled for May 15, 1990. OLD BUSINESS 18. ACQUISITION OF PROPERTY - DIAMOND BAR BLVD. & BREA CANYON RD. - At the March 22, 1990 Parks and Recreation Commission meeting, it was recommended that the City Council continue negotiations with the Walnut Valley Unified School District for property at Diamond Bar Blvd. and Brea Canyon Rd. for development of a park. It is proposed that the Pantera Park site be used as a trade or source of funds. Recommended Action: Direct stuff as necessary. 19. CITY COUNCIL APPOINTMENTS Recommended Action: Discuss appointments made on April CITY COUNCIL AGENDA PAGE 5 MAY 1, 1990 17, 1990 and finalize as necessary. 20. GENERAL PLANNING ADVISORY COMMITTEE - Presentation by City Manager Robert L. Van Nort on the status of GPAC. Recommended Action: Consider status quo or appointment of Committee members. 21. AMENDMENT TO FISCAL YEAR 1990-91 - With the passage of AB -2201, the City can now proceed to acquire necessary Capital Equipment as well as additional staffing to meet community expectations. Staff: requests one (1) full-time code enforcement officer, in addition to one part-time position; One Administrative Analyst to assist the City Manager; One clerk -typist; and One Maintenance Worker. In addition two (2) trucks to be assigned to Parks and Maintenance and Code Enforcement, one (1) vehicle for general use as well as furniture for additional staff. Recommended Action: Authorize staff to retain additional staffing, furniture and to go out to bid for three (3) vehicles. One vehicle for code enforcement, one for maintenance and a pool car. 22. TRAFFIC SIGNAL IMPROVEMENTS -- City Engineer to present status of traffic signal poles for the two intersections at Grand Avenue at Longview Drive and at Summitridge Drive previously approved. Request will be for Council's approval of final plans and specifications and authorize advertising of bids for the subject improvement with a bid date of 5-24-90 and award of contract for 6-5-90. Recommended Action: Approve the plans and specifications for installation of traffic signals on Grand Avenue at Longview Drive and at Summitridge Drive and set the date for receipt of bids on 5-24-90 at 10:00 a.m. NEW BUSINESS 23. ORDINANCE NO. XX (1990): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REPEALING CHAPTERS 7.02 THROUGH 7.14, INCLUSIVE, OF TITLE 7 OF THE LOS ANGELES COUNTY CODE, AS HERETOI?ORE ADOPTED BY REFERENCE, AND ADDING A NEW CHAPTER 7.02 TO TITLE 7 OF THE LOS ANGELES COUNTY CODE PERTAINING TO BUSINESS PERMITS. Recommended Action: (a) Approve for first reading by title only Ordinance No. XX (7.990) ; (b) Set fee that is regulatory only by resolution Play 15, 1990; (c) Authorize a notification to the County of Los Angeles that the City will not longer be utilizing their services to enforce the business licenses effective July 1, 1990; and (d) CITY COUNCIL AGENDA PAGE 6 MAY 1, 1990 Review Councilmember Kim's suggested Ordinance as it pertains to local business preference policy for adoption. 24. FACILITY FOR USE BY DIAMOND BAR SENIORS - Representatives of the Parks and Recreation Commission met recently with representatives of the Diamond Bar Lively Senior Citizens. The purpose was to discuss the senior's needs and identify long and short: -term goals for providing services. The currently most pressing issue is that seniors lack an appropriate facility for their weekly social meetings. Recommended Action: Approve allocation of funds not to exceed $1,000 for the rental of the City of Walnut's Community Room for the next 1.2 months; and direct staff to evaluate the program at that time. 25. SELECTION OF AUDITOR - A determination by staff was made to go out for bid for accounting and auditing services for a period of three (3) years, ending in fiscal year 1991-92, with the option of extending the contract for an additional two (2) years. The proposal sent out requested an Annual General Audit, possible preparation of a Single Audit, the State Controller's and Gas Tax Reports, a Data Processing study and a comprehensive Management Letter. Three (3) bids were received in response to the Request for Proposal. Recommended Action: Authorize the establishment of a contract for auditing services with the Accountancy Corporation of Thomas, Byrne and Smith for the fiscal years ending June 30, 1990, 1991 and 1992. Hearing 26. Joint Planning Commission/City Council hearing to review GPAC Sphere of Influence recommendation to LAFCO. GPAC has recommended a proposed Sphere of Influence for the City to be considered by LAFCO. It is necessary for the Planning Commission and City Council to review, amend or approve and forward to LAFCO for their determination. Recommended Action: Adopt Resolution No. 90 - XX Requesting LAFCO to establish a Sphere of Influence for the City of Diamond Bar. PUBLIC HEARING - 7:00 p.m. or as soon thereafter as the matters can be heard. 27. OAK TREE PERMIT NO. 89-549 AND TENTATIVE TRACT 45290 - Request to create 29 parcels on. 20.6 acres of land and to CITY COUNCIL AGENDA PAGE 7 MAY 1, 1990 remove 82 oaks trees on a site located east of 57 freeway, north of Autumn Glow Dr. and bounded by Cliffbranch Dr. Reviewed and recommended for denial by the Planning Commission on April 23, 1990. Recommended Action: It is recommended by the Planning Commission that the City Council deny Tentative Tract 45290. Oak Tree Permit 8754.9 and Negative Declaration based on substantial non-conformance with the proposed General Plan and the Community Plan. ANNOUNCEMENTS CLOSED SESSION: Litigation - Section 54956.9 Personnel - Section 54957.6 ADJOURNMENT: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL REGARDING AGENDA ITEM NO. pbIC Gdt�?a�l S DATE: TO: City clerk p �" FROM: ADDRESS: 2 3 9 Y �aL�� �%��{0/✓ �i%L T Z? CACI 1 °5', a Cl,4 7 G�.0 ORGANIZATION: /.�%�M�''� SUBJECT: 0 C on the subject agenda item. Please have the I expect to address the Council written above. Council Minutes reflect my name and address as w zlyk Signature NOTE: All persons may attend meetings and address the City Council. This form is intended to assist the Mayor in ensuring that all persons wishing to address the Council are recognized and to ensure correct spelling of names in the Minutes. DATE: TO: FROM: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL REGARDING AGENDA ITEM NO. -� 7,4 City Clerk Z2A z) �' - ADDRESS: f ---� ORGANIZATION: SUBJECT • I expect to address the Council Council Minutes reflect my name on the subject and ress s _Add agenda item. Please have the written above. Signature NOTE: All persons may attend meetings and address the City Council. This form is intended to assist the Mayor in ensuring that all persons wishing to address the Council are recognized and to ensure correct spelling of names in the Minutes. MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BARS APRIL 17, 1990 CALL TO ORDER: M/Papen called the meeting to order at 6:05 p.m. in the Council Chambers, W.V.U.S.D., 880 S. Lemon Avenue, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance ALLEGIANCE: by Councilman Miller. ROLL CALL: Mayor Papen, Mayor Pro Tem Werner, Councilmen Horcher and Miller. Councilman Forbing arrived at 6:09 p.m. Also present were City Manager Robert L. Van Nort, City Attorney Andrew V. Arczynski and City Clerk Lynda Burgess. COUNCIL COMMENTS: MPT/Werner requested public support for the Magdalleno family whose child suffers from Leukemia and stated that donations may be made through a special account at the Security Pacific Bank. PUBLIC COMMENTS: Don Schad invited all persons to participate in the Earth Day Celebration at 9:00 a.m. on Sunday, April 22, 1990 at Carlton J. Peterson Park. CONSENT CALENDAR: C/Horcher moved, seconded by C/Forbing to approve the Consent Calendar. Motion carried by the following Roll Call vote: AYES: COUNCILMEN - Horcher, Forbing, Miller MPT/Werner and M/Papen NOES: COUNCILMEN' - None ABSENT: COUNCILMEN - None Schedule Future A. General Plan Advisory Committee - April 19, Meetings 1990 - 7:00 p.m:. B. 1st Anniversary Celebration of Diamond Bar - April 21, 1990 - 8:00 a.m. to 4:00 p.m. - Diamond Bar High School C. Earth Day - April 22, 1990 - Tree Planting Ceremony at Carlton J. Peterson Park beginning at 9:00 a.m. D. Planning Commission - April 23, 1990 - 7:00 P.M. - W.V.U.S.D. Board Room, 880 S. Lemon Avenue E. Walnut Valley Water District Tour - April 24 - 26, 1990 F. Parks and Recreation Commission Study Session - April 26, 1990 - 7:00 p.m. Approval of Approved corrected Minutes of Regular Meeting of Minutes March 20, 1990. Warrant Register Approved the Warrant Register dated April 17, 1990 in the amount of $250,055.27. APRIL 17, 1990 PAGE 2 Traffic and Received and filed Traffic and Transportation Transportation Committee Minutes of March 1, 1990. Committee PUBLIC HEARING: Following discussion, C/Forbing moved and MPT/ Continued Public Continued from April 3, 1990 at which time the Hearing - Public Hearing was opened.. With no testimony CUP 89417 submitted, M/Papen closed. the Public Hearing. Veterinary Clinic the City Engineer to prepare the necessary plans MPT/Werner moved, and C/Miller seconded the motion to honor the request of the applicant and withdraw Conditional Use Permit 89-417 application with no refund of -fees paid; allow the applicant to continue operation of the veterinary clinic under the conditions currently in effect under Zone Exception Case 8211 giving particular attention to Conditions 3 and 4; specifically 11(3) that there shall be no overnight boarding, or grooming of animals except in cases of emergency operation; and (4) that there shall be no retail sales of animals or animal supplies in the clinic." Motion carried unanimously. OLD BUSINESS: Traffic Signal Following discussion, C/Forbing moved and MPT/ Request - Sunset Werner seconded to approve installation of a Crossing Rd. at traffic signal at the intersection of Sunset Golden Springs Crossing Road and Golden Springs Dr. and direct the City Engineer to prepare the necessary plans and specifications, provide contract administra- tion and inspection on a time -and -materials basis per the existing contract for City Engineering Services at a cost not to exceed $12,500. With the following Roll Call vote, the motion carried: AYES: COUNCILMEN - Horcher, Forbing, Miller MPT/Werner and M/Papen NOES: COUNCILMEN - None ABSENT: COUNCILMEN - None Resolution 90-43 The City Clerk gave the results of the General Declaring Result Municipal Election held on April 10, 1990 as of General follows: Municipal Election April 10, 1990 APRIL 17, 1990 PAGE 3 EXHIBIT "A" CITY CLERK'S CERTIFICATE OF CANVASS I, Lynda Burgess, City Clerk of the City of Diamond Bar, County of Los Angeles, State of California, authorized by Resolution No. 90-24, adopted by the City Council on March 6, 1990, do certify that I have canvassed the returns of the General Municipal Election held on April 10, 1990, and find that the number of votes given at each precinct and the number of votes given in the City to persons voted for, the respective offices for which the persons were candidates were as follows: For MEMBER of the CITY COUNCIL Precinct Number 1 PauL 1 Ortiz 1 Forbing i Kim I Thomas 1 HoLifield I Absentee ( 243 1 253 1 532 1 758 J 46 1 299 i 1780008 i 29 I 30 1 111 1 109 J 11 1 47 1780014 ( 32 1 37 1 68 ( 70 1 5 1 32 1 1780019 1 26 1. 19 1 76 1 101 i 1 1 46 1 !. 1780020 1 36 1 621 92 1 98 I 7 1 57 1 1786021 1 13 ( 25 1 114 1 142 I 3 1 38 I 1780043 1 23 1 39 J 74 1 92 I 2 1 35 1 1780063 ( 29 1 36 1 71 i 82 I 4 1 46 1780064 1 35 1 43 1 62 1 96 ( 3 ( 44 i 1780065 1 29 1 35 I 79 ( 107 I 7 i 80 _. 1780066 1 27 I 28 1 63 1 85 1 3 ( 53 1780067 1 37 1 37 ( 85 1 94 1 9 1 74 1 1780068 1 35 i 27 1 49 .1 90 (. 8 1 69 1 - 1780069 1 41 1 53 1 97 I 134 1 4 1 53 1 1780070 I 34 I 34 I 79 1 142 1 7 i 86 (. 1780071 1 16 1 20 1 45 ( 60 1 8 1 33 1 1780072 I 33 I 29 I 42 1 63 I 2( 51 1780073 i 19 ( 27 1 37 1 47 1 2 1 36 1 1780075 1 63 1 .37 i 47 1 47 ( 10 J 26 I 1780076 I 38 1 57 1 64 1 88 ( 7 1 72 I 1780078 1 24 1 24 1 96 i 102 1 9 1 46 1 1780079 1 32 1 27 1 83 1 97 1 6 1 29 1 1780080 1 25 1 62 1 58 1 80 1 2 1 42 1780087 i 21 1 13 J 17 1 18 i 6 1 14 1 `- 1780089 I 72 1 29 1 51 ( 68 1 6 1 29 1 1780091 ( 13 1 12 1 27 1 32 I 5 1 13 i 1780092 1 36 1 19 1 68 I 67 i 11 ( 37 TOTALS 1 1,061 1 1,114 1 2,287 1 1 2,939 1 194 ( 1,487 1 `IPERCENTAGE 9.1% 9.5% 19.5% 25.1% 1.7% 12.76 Total number of ballots cast = 4,533 Total registered voters = 23,598 Stitt I Werner I Gaffney I TOTALS 76 ( 354 1 88 1 2,649 6 1 96 1 11 1 450 9 1 51 1 9 1 313 1 17 1 44 1 18 I 348 1 18 1 68 1 20 1 458 1 10 1 90 ( 5 1 440 I 6 I 58 ( 13 1 342 1 35 1 38 1 13 1 354 24 ( 36 ( 6 ( 349 35 1 62 1 24 1 458 1 41 I 51 1 22 I 373 1 61 1 41 1 19 1 457 1 36 I 38 ( 16 I 368 1 15 1 52 ( 25 1 474 1 18 1 56 1 • 19 ( 445 I 11 i 28 1 16 1 237 I 14 1 26 1 10 1 270 1 19 1 33 I 8 1 228 1 12 1 37 1 11 1 290 1 26 1 49 ( 17 ( 418 1 14 1 67 1 16 i 398 11 1 65 1 16 ( 366 15 1 41 1 9 ( 334 1 3 1 15 I 6 1 113 i 7 1 47 1 13 1 322 1 0 ( 26 ( 7 1 135 1 131 601 91 3201 552 1 1,629 1 446 11,709 4.7% 13.9% 3.8% 100.0% Turnout = 19.2% (4,533 divided by 23,598) APRIL 17, 1990 PAGE 4 Motion made by M/Papen, seconded by C/Miller to adopt Resolution No. 90 - 43 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON APRIL 10, 1990, DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW. Motion carried unanimously. CITY COUNCIL BUSINESS: Comments from C/Miller expressed his pleasure at having been Outgoing chosen to serve the City as one of its first Councilmembers elected officials and thanked the other Councilmembers, staff and the public for their support. He also congratulated the newly - elected Councilmembers. Special On behalf of the City Council, M/Papen presented Presentation C/Miller with a Plaque in appreciation for his services as Councilman for the year 1989-90. Oath of Judge Robert Martinez administered the Oath of Office Office to Councilmen Forbing, Werner and Kim. RECESS: M/Papen declared a recess at 6:50 p.m. M/Papen reconvened the meeting at 7:32 p.m. Policy re Following discussion, it was agreed that this Reorganization matter would be tabled. of City Council Reorganization M/Papen opened the nominations and nominated MPT/ of City Council Werner for Mayor, seconded by C/Horcher. Nomina- Nominations for Mayor were then closed. Gary Mayor Werner was unanimously elected Mayor. Mayor Pro Tem M/Werner nominated C/Forbing for Mayor Pro Tempore, seconded by C/Papen. C/Horcher nominated C/Kim; however, C/Kim withdrew his name from nomination. Nominations for Mayor Pro Tempore were then closed. John Forbing was unanimously elected Mayor Pro Tempore. SPECIAL PRESENTATIONS Malathion Dr. Joann Wassbauer and Dr. Peter Kurtz, Spraying for representatives of the "Medfly Project" in for Medflies Sacramento gave a presentation regarding the treatment program being used in the City and indicated that no adverse health effects had been substantiated as the result of malathion spraying. APRIL 17, 1990 PAGE 5 Proclamation - Proclaimed the month of April, 1990 as City of Month of April Diamond Bar Earthquake Preparedness Month. 1990 OLD BUSINESS (Contid.) Resolution 90-44 Following discussion, it was moved by MPT/Forbing, Stop Signs, etc. seconded by C/Kim to adopt: Resolution No. 90-44 Diamond Bar Blvd. entitled: A RESOLUTION OF THE CITY COUNCIL OF THE between Mtn. CITY OF DIAMOND BAR AUTHORIZING AND DIRECTING THE Laurel and Grand INSTALLATION OF STOP SIGNS AND RELATED TRAFFIC CONTROL DEVICES AT THE INTERSECTION SPECIFIED HEREIN. Motion made by C/Papen to amend previous motion to delete "no outlet" signs. The previous motion to adopt Resolution No. 90 - 44 as written was unanimously approved. NEW BUSINESS: City Council It was agreed that City Council appointments would Appointments be as follows: L.A. County Sanitation Dist. League of Calif. Cities San Gabriel Valley Assn. of Cities Area "D" Civil Defense L.A. County City Selection Committee Foothill Transit Zone SCAG Pomona Unified School Dist. Walnut Valley Unified School Dist. Sister Cities Mosquito Abatement City of Industry Liaison - Werner/Forbing - Werner/Forbing - Forbing/Kim - Charles Majus - Werner/Forbing - Papen/Kim - Kim - Papen/Werner - Papen/Forbing - Horcher/Kim - Horcher - Kim/Horcher Personnel - Forbing/Horcher Finance - Papen/Horcher Policy - Following discussion C/Kim commended Dawne Presentation Calleros, Secretary to the City Manager, for her of Certificates, efforts in researching this matter and preparing Plaques & Tiles the staff report. It was moved by C/Kim, seconded by MPT/Forbing and unanimously carried to approve the proposed policy. APRIL 17, 1990 PAGE 6 Additional Following a brief report by Lieutenant Mike Sheriff Officer Muravez, it was moved by MPT/Forbing, seconded by C/Horcher to approve the deployment of a second 2 - man general enforcement car on the early morning shift effective May 1, 1990. Should the Governor veto the legislation awarding the City property taxes for 1989/90, the deployment would not be effective until June 1, 1990. Motion carried by the following Roll Call vote: AYES: COUNCILMEN - Horcher, Forbing, Miller MPT/Werner and M/Papen NOES: COUNCILMEN' - None ABSENT: COUNCILMEN' - None 1990/91 Strategic CM/Van Nort stated that the materials were not Planning Workshop available in a timely manner and requested that this matter be continued until May 1, 1990. Congestion Mr. Todd Chavers, 23816 Chinook, presented Management information regarding Propositions 108 and 111 on Program the June 1990 ballot concerning gas tax and revisions to the Gann spending limit to allow transportation funding. Should the legislation pass, local agencies will be required to prepare a congestion management plan in order to remain eligible for transportation project funding. Following discussion, it was agreed as follows: 1) Establishment of a working committee to focus the City's efforts consisting of two City Council members (C/Kim volunteered to participate), two Traffic and Transportation Committee members, the City Manager, City Engineer and Planning Director. 2) Identification of Los Angeles County plans for CMP - L.A. County contact or LACTC contact? 3) Establishment of contacts with other key agencies to determine their position with respect to Item 2 - SCAG, AQMD, RTD/Foothill Transit. 4) Projecting the role that Diamond Bar will play in the development of an area -wide CMP; i.e., determine how we can best be involved to protect our interests yet contribute to the well-being of the County. 5) Identification of what steps Diamond Bar should take as -the CMP element of AB471 (Propositions 108 and 111) becomes reality (Contingency Plan). APRIL 17, 1990 PAGE 7 Sexual Following discussion, it was moved by C/Papen, Harassment seconded by MPT/Forbing to adopt the proposed Policy Sexual Harassment Policy for the City. Motion carried unanimously. ANNOUNCEMENTS: M/Werner announced that a. meeting will be held on April 25, 1990 by the University of California Board of Regents between 2:30 p.m. and 4:00 p.m. to update their progress on selecting a site for a new campus. M/Werner then complimented City Clerk Lynda Burgess and staff for the smooth operation of the election April 10, 1990. ADJOURNMENT: There being no further business, M/Werner adjourned the meeting in honor of the memory of Richard Lee "Spike" Taylor at 9:25 p.m. Respectfully Submitted, ATTEST: Mayor Lynda Burgess City Clerk - ,� '-, . W AGENDA NO. __' CITY OF DIAMOND BAR AGENDA REPORT DATE: April 25, 1990 MEETING DATE: May 1, 1990 TO: Honorable Mayor and Members of the City Council VIA: City Manager Aql� FROM: Linda G. Magnuson, senior Accountant Submitted for Council's review and approval is the Treasurer's Statement for the month of March, 1990. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, and investment account balances. At the end of April, there were checks issued but not released. These funds continued to be invested in the Local Agency Investment Fund until the actual release of the checks, therefore the Treasurer's statement shows a negative balance in the General Account. I (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue source: ----------------------- 4 Robert L. Van Nort Andrew V. Arczynski Linda Ma n on City Manager City Attorney Sr. Accountant -4 1 � N%v CITY OF DIAMOND BAR TREASURERS MONTHLY CASH STATEMENT March 31, 1990 SUMMARY OF CASH: ---------------- DEMAND DEPOSITS: INVESTMENT: GENERAL ACCOUNT ($342,921.74) PAYROLL ACCOUNT 170.72 PETTY CASH ACCOUNT 500.00 --------------- TOTAL DEMAND DEPOSITS ($342,251.02) TIME CERTIFICATES $0.00 COMMERCIAL PAPER 0.00 L.A.I.F. 6,448,000.00 --------------- TOTAL INVESTMENTS 6,448,000.00 --------------- TOTAL CASH $6,105,748.98 BEGINNING TRANSFERS ENDING FUND -------------------------------------------------------------------------------------------------- BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE GENERAL FUND $3,933,009.92 $789,557.94 $507,485.62 $4,215,082.24 TRAFFIC SAFETY FUND 45,956.59 45,956.59 GAS TAX FUND 833,578.81 84,361.18 917,939.99 LOCAL TRANSIT TAX FUND 644,696.77 546,957.00 97,739.77 LOCAL TRANSPORTATION FD 1,654.47 1,654.47 FEDERAL AID URBAN FUND 0.00 0.00 STATE PARK GRANT FUND (140,387.02) 16,498.61 (156,885.63) LTG & LNDSC DIST #38 FD 237,298.33 4,512.80 232,785.53 LTG & LNDSC DIST #39 FD 229,904.94 6,114.36 223,790.58 LTG & LNDSC DIST #41 FD 58,365.28 18.82 11,449.37 46,934.73 SELF INSURANCE FUND 125,000.00 125,000.00 GRAND AV CONST FUND 100,000.00 100,000.00 CHINO HILLS CONST FUND -------------------------------------------------------------------------------------------------- 273,938.21 18,187.50 255,750.71 $6,343,016.30 5873,937.94 $1,111,205.26 $0.00 $6,105,748.98 SUMMARY OF CASH: ---------------- DEMAND DEPOSITS: INVESTMENT: GENERAL ACCOUNT ($342,921.74) PAYROLL ACCOUNT 170.72 PETTY CASH ACCOUNT 500.00 --------------- TOTAL DEMAND DEPOSITS ($342,251.02) TIME CERTIFICATES $0.00 COMMERCIAL PAPER 0.00 L.A.I.F. 6,448,000.00 --------------- TOTAL INVESTMENTS 6,448,000.00 --------------- TOTAL CASH $6,105,748.98 MINUTES OF THE PARKS AND RECREATION COMMISSION MEETING OF MARCH 8, 1990 CALL TO ORDER: Ch/Ivan Nyal called the meeting to order at 7:00 p.m. at Heritage Park, 2900 South Brea Canyon Road, Diamond Bar, California. PLEDGE OF: The audience was led in the Pledge of Allegiance by ALLEGIANCE Chairman Nyal. ROLL CALL: Chairman Nyal, Vice Chairman Nardella and Commission- ers Whelan and Ruzicka. C/Stitt was out of town, per his submitted letter. REPORTS: Additional In response to the memorandum from Robert L. Van Nort, Staff City Manager, a motion was made by C/Ruzicka that the Parks & Recreation/Maintenance Department be afforded additional staff to provide support for the Department and the Commission in- an effort to meet the needs of both groups, and other various projects as they devel- op, such as the immediate priority to pin down addi- tional park lands. VC/Nardella seconded. Following roll call vote, the motion was passed: AYES: COMMISSIONERS: VC/Nardella, C/Whelan, C/Ruzicka and Chair/Nyal NOES: COMMISSIONERS: None ABSENT: COMMISSIONER: C/Stitt Also present were Parks/Maintenance Director Charles Janiel, Secretary Peggy Sartin, Mr. Don Schad, Mr. Sandy Steeves and Ms. Cindy Morton. APPROVAL OF Chairman Nyal moved to approve the Minutes of Feb. 8, MINUTES: and the Minutes. from the Study Session of Feb. 22, 1990, as submitted. VC/Nardella seconded the motion and with Concensus of Commission the motion was ap- proved. MATTERS FROM Don Schad, of°1824 Shaded Wood Road, Diamond Bar, CA., AUDIENCE: informed the Commission about the Tree Planting Prog- ram, scheduled for April. 22 at Peterson Park, is pro- gressing well with the trees allocated, the available. children to help and cookies to be made. An unoffi- cial source stated that hot dogs and punch would be served. REPORTS: Additional In response to the memorandum from Robert L. Van Nort, Staff City Manager, a motion was made by C/Ruzicka that the Parks & Recreation/Maintenance Department be afforded additional staff to provide support for the Department and the Commission in- an effort to meet the needs of both groups, and other various projects as they devel- op, such as the immediate priority to pin down addi- tional park lands. VC/Nardella seconded. Following roll call vote, the motion was passed: AYES: COMMISSIONERS: VC/Nardella, C/Whelan, C/Ruzicka and Chair/Nyal NOES: COMMISSIONERS: None ABSENT: COMMISSIONER: C/Stitt --------------------------------------- P & R Commission Page 2 Pantera Park Following a discussion of land for Parks use, Vice Site Ch/Nardella moved and Ch/Nyal seconded a recommenda- tion to Council and the Planning Commission that any development of the property, (Sandstone Canyon area at the base of the hill near South Point Middle School off Blue Canyon Road), be seriously reviewed in terms of retaining its natural state. Mr. Don Schad recom- mended an Environmental Impact Report (EIR) is recom- mended to extend for a minimum period of at least one (1) year due to the many varying seasonal fauna and flora in that area. The motion was amended to: Any development (including permits and CUP's) be reviewed by P & R Commission before going to the Planning Com- mission. Master Plan A Master Plan Subcommittee was formed by VC/Nardella Subcommittee and C/Whelan. Chairman Nyal would like to attend as a spectator in this subcommittee. Along with this, in- terest has been expressed among students at the fol- lowing universities: CSU Fullerton, Arizona State U. and Cal Poly. The Commission desires to find interns who are willing to work here locally for more than one semester. Summer/part-time employees would be an ide- al possibility. Com/Whelan recommended to pursue hir- ing of two -three interns during summer to help develop the Parks Master Plan. C/Ruzicka seconded. AYES: COMMISSIONERS: VC/Nardella, C/Whelan, C/Ruzicka and Chair/Nyal NOES: COMMISSIONERS: None ABSENT: COMMISSIONER: C/Stitt Public Forums, and press notices for them, were brief- ly discussed and recognized as a valuable tool for public input. The Field Usage and related items were moved ahead of the Walnut Valley Recreation Report by Christine Ad- ams. Field Use A brief report by C/Ruzicka on the accomplishments of the Field Usage Subcommittee February Meeting. Deci- sions were made in that meeting without the knowledge that Mr. Bob Russi was scheduling Parks Reservations at a charge of five dollars ($5.00) per child per sea- son. Therefore, the scheduling done in good faith re- sulted in a few conflicts. Mr. Sandy Steeves of 3460 Falcon Ridge, Diamond Bar, CA, gave his example of how he has played by the rules. He paid the five dollars per child per season charge, submitted at the time of --------------------------------------------------------------------- P-& R Commission Page 3 ------------------------------------------------------------------- application for park reservation to Bob Russi, achiev- ing a park use schedule for MWF 4:00 p.m. to 6:00 p.m. and Saturday mornings at Sycamore Park. When the P&R Park Usage. Subcommittee scheduled the parks, Mr. Sandy was scheduled for Heritage Park from 4:00 p.m. to 6:00 p.m. Wed. plus Sat. mornings from 10:00 a.m. to noon. Because the team Mr. Sandy coaches is 14-15 year old players, a larger field is desirable. He wishes to play by the rules, but the rules have changed, without notifying him. He was told of the scheduling changes by another coach at the Sycamore Park. He is request- ing a solution to this problem. The Commission apolo- gized for inconvenience to the team and desires to rectify a decision based on facts available to them prior to the surfacing of the latest news of parks reservations already committed. It was strongly sug- gested by Vice Chairman Nardella that an immediate meeting with Bob Russi to get all of this year's sche- duling information from him. The Field Use Subcommit- tee, Ch/Nyal and C/Ruzicka will be available to meet with Bob Russi on Monday evening at 7:00 p.m. in the City Hall Conference Room. Frank Luzano will also be requested to attend and bring all Little League sched- uling to the meeting. Walnut Valley Christine Adams' Report was reviewed; several stated Recreation there is a lack of effective community knowledge for existing programs and a need for better programs for the Diamond Bar area. The after-school program is not successful, due primarily, to a lack of advertising. It seems that we have a :need to sit down and make some decisions on the type of program most effective for Diamond Bar after school. sports, arts/crafts/etc. and an identifiable agenda. Since Christine Adams is on vacation, Charles Janiel will contact her on Monday. Co-op Day Care Currently there are five: (5) children enrolled. Sug- gestions to contact Liz Meyers and Sunny Martindale for follow-up, post flyers in the elementary schools, in park areas and do some advertising to increase en- rollment. Ch/Nyal requested to have this subject on the next regular meeting agenda to ensure a thorough follow-up. --------------------------------------- P & R Commission Page 4 Field Use Chairman Nyal requested a motion to eliminate fees for Charges Diamond Bar residents/ organizations and to include fees for out of town organizations. C/Ruzika made the motion and Vice Chairman Nardella seconded. The ensu- ing discussion determined a need for more information for lights, a differential charge made to out of town groups, resulted in the motion being tabled to the next Commission meeting on April 12. Hours of Park A request to close Ronald Reagan Park at 9:00 p.m. operation raised the question of how to close a park without staff. A need to override the light timer (usually off at ten p.m.), is now set to go off at 9:00 p.m. until a decision after an investigation can be made. At Maple Hill the lights were working last Friday with a second light needing to be repaired. A possible solution: Maple Hill Park could be open to 10:00 p.m. and Ronald Reagan Park could be closed at 9:00 p.m. Ch/Nyal has a motion on the floor to support staff to close Ronald Reagan Park at 9:00 p.m. until such time as citizen complaints warrant a light change. Vice- C/Nardella seconded the motion. A letter is to be drafted by Charles Janiel to the complaintant re: during an investigation the lights to go off at 9:00 P.M. pending a final resolution, for Chairman Nyal to sign. Also, a request for Larry Luter to survey the park at 10:00 p.m. as to how the lights are being used. Senior Citizens Senior Citizens Subcommittee needs a couple of Commis - Subcommittee sion members to serve. The first meeting is to be held Tuesday, March 13, at three o'clock at City Hall to discuss senior issues and concerns. This subcommittee will be comprised of Ch/Nyal and C/Ruzicka. Joint Powers Two commissioners are needed for the monthly meeting Agreement of Recreation JPA Advisory Board, consisting of two Walnut Recreation Commissioners and Christine Adams. JPA Subcommittee: VC Nardella and C/Whelan. Ch/Nyal wishes to be an attendee. A request for minutes and agenda of JPA Advisory Board meeting be mailed to all the Commissioners was made. VC/Nardella wishes to have his mailed to work address, all others to their homes. --------------------------------------- P --------------------------------------P & R Commission Page 5 DISCUSSION ITEMS: Subcommittees A request by VC/Nardella to see some major categories of "normal" subcommittees to help determine what cate- gories are appropriate for us as a new city. Diamond Bar It will be the Staff's recommendation to Council on Blvd. Median March 6, to award the lowest bidder to Valley Crest Development Landscape. COMMISSION C/Ruzicka will schedule the pay phones issue to the COMMENTS: next regular Agenda. Ch/Nyal stated that we also need more information on the Sycamore Canyon. Park avail- ability to turn the building into Nature Center par- ticularly since Sycamore Park has very low enrollment. Discussion determined that perhaps this can be suc- cessfully achieved through the JPA. Ch/Nyal is to pick up his pictures of 'the canyon trip with Don Schad for the•next meeting. The kids really enjoyed the trip; we need to preserve the canyon for the future. The Parks/Recreation Commission dismissed at 9:38 p.m. The next meeting scheduled is for the Study Session on March 22. Respectfully Submitted, P gg artin Secretary ATTESTIV' JIvan Nyal, Chairman Parks and Recreation Commission RGI,QUEZADA GODSEY & CO CERTIFIED PUBLIC ACCOUNTANTS March 9, 1990 RECEIVED DIAMOND DAR CITY CLERK City of Diamond Bar 21660 E. Copley Dr., Suite 330 Diamond Bar 91765 Attention: Robert L. Van Nort City Manager Dear Mr. Van Nort: I have enclosed the following audit reports: Proposition A Local Return Fund 3580 Wilshir Bo evard, Suite 1200 Los A s, California 90010 (213) 380 j Fax: (213) 380-5752 j tiIL J 1 If you need any additional information, please call me. Sincerely, Natalie C. LaBran Partner CITY OF DIAMOND ]BAR ANNUAL FINANCIAL REPORT OF THE PROPOSITION A LOCAL RETURN FUND FOR THE FISCAL YEAR ENDED JUNE 30, 1989 CITY OF DIAMOND BAR ANNUAL FINANCIAL REPORT PROPOSITION A LOCAL RETURN FUND For the Fiscal Year Ended June 34, 1989 FINANCIAL SECTION Page Independent Auditors' Report 1 Balance Sheet 3 Statements of Revenue, Expenditures and Changes in Fund Balance - Budget and Actual 4 Notes to Financial Statement 5 SUPPLEMENTAL INFORMATION Exhibit 1 - Exit Conference �1 7 FINANCIAL SECTION Su7son o' - ��son CERTIFIED PUBLIC ACCOUNTANTS January 5, 1990 3200 WILSHIRE BOULEVARD, SUITE 1300 SOUTH TOWER LOS ANGELES, CALIFORNIA 90010 213-381.6331 To The Honorable Members of The City Council of Diamond Bar Diamond Bar, California Independent Auditors' Report GQUEZADA GODSEY & CO. CERTIFIED PUBLIC ACCOUNTANTS We have audited the balance sheet of the Proposition A Local Return Fund of the City of Diamond Bar as of :June 30, 1989 and the accompanying statement of revenues, expenditures, and changes in fund balance for the year then ended. This statement is the responsibility of the City's management. Our responsibility is to express an opinion on this statement based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards required that we plan and perform the audit to obtain reasonable assurance about whether the statement is free of material misstatement. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall statement presentation. We believe that our audit provides a reasonable basis for our opinion. As described more fully in Note 2, the statement presents only the Proposition A Local Return Fund and is not intended to present fairly the financial position and results of operations of the City's total funds in conformity with generally accepted accounting principles. In our opinion, the statement referred to in the opening paragraph above presents fairly the financial position of the Proposition A Local Return Fund of the City of Diamond Bar as of June 30, 1989 in conformity with the Los Angeles County Transportation Commission (LACTC) Proposition A Local Return Program Guidelines. The accompanying supplemental information is riot necessary for a fair presentation of the statement, but is presented as additional analytical data. The supplemental information has been subjected to the tests and other auditing procedures applied in the audit of the statement listed in the foregoing table of contents and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole. This report is intended solely for the information and use of the City and the LACTC and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report, which, upon acceptance by the City Council and the LACTC, is a matter of public record. - 2 - CITY OF DIAMOND BAR PROPOSITION A LOCAL RE'T'URN FUND BALANCE SHEET June 30, 1989 ASSETS Due from Government Agencies -$-193,480 Total Assets x__1_9__ 480 LIABILITIES AND FUND BALANCE Liabilities Total Liabilities Fund Balance Restricted 193,480 Total Fund Balance 193.480 Total Liabilities and Fund Balance L%i-AZ o The notes are an integral part of the financial statements. ,CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL Fiscal Year Ended June 30, 1989 Variance Favorable REVENUES Budget Actual (Unfavorable) Local Return Taxes $ -0- 193,480 $ 193,480 Total Revenues -0- 193,480 193,480 EXPENDITURES Various Projects -0- -0- _0_ Total Expenditures -0- _0_ _0_ Excess (Deficit) of Revenues Over Expenditures -0- 193,480 193,480 Fund Balance at Beginning of Year -0- -0_ _0_ Fund Balance at End of Year $ -0- $ 193 1-8.Q 193,480 The notes are an integral part of the financial statements. CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND NOTES TO FINANCIAL STATEMENTS NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Fund Accounting The operations of the Proposition A Local Return Fund is accounted for in separate sets of self -balancing accounts that comprise its assets, liabilities, fund balance, revenues and expenditures. The Proposition A Local Return Fund accounts for the City's share of the 1/2% Proposition A Local Return allocations, which are legally restricted for specific purposes. Basis of Accounting The Proposition A Local Return Fund is accounted for in a special revenue fund using the modified accrual basis of accounting whereby revenues are recognized when they become both measurable and available to finance expenditures of the current period and expenditures are generally recognized when the related fund liabilities are incurred. Budgets and Budgetary Accounting The budgeted amounts presented in this report for comparison to actual amounts are presented in accordance with generally accepted accounting principles. - 5 - CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND NOTES TO FINANCIAL STATEMENTS NOTE 2 - ANNUAL FINANCIAL STATEMENTS The financial statements are intended to reflect the financial position, results of operation and compliance with the Proposition A Local Return Program Guidelines published by the Los Angeles County Transportation Commission for the Proposition A Local Return Fund only. NOTE 3 - PROPOSITION A LOCAL RETURN COMPLIANCE REQUIREMENT In accordance with Proposition A Local Return Programs Guidelines, funds received pursuant to these code sections may only be used for Proposition A Local Return Programs. NOTE 4 - LOCAL RETURN TAXES Local Return Tax revenue for fiscal year 1988-1989 was accrued as of June 30, 1989. The amount accrued was as follows: June allocation $ 143,567 July allocation 49,913 $ i a EXHIBIT 1 CITY OF DIAMOND BAR EXIT INTERVIEW An exit interview was held on February 22, 1990 via telephone. Those participating were: Audit Firm: Quezada Godsey & Co. Natalie LaBran, Partner City's Representative: Linda Magnuson Financial. Officer Matters Discussed: Draft report will be submitted to the City for their review. No budget was prepared for these funds - the City was incorporated on April 18, 1989 and they did not anticipate the PALRF allocation. CITY OF DIAMOND BAR ----------_________________ •__ AGENDA REPORT April 25, 1990 --------- _-^ AGENDA DATE: MAY 1, 1990 TO: . CITY COUNCIL VIA: ROBERT L. VAN NORT, CITY MANAGER FROM: RONALD L. KRANZER, CITY ENGINEER ` 4-v SUBJECT: SECURITY DEPOSIT REDUCTION STORM DRAIN IMPROVEMENTS, P.D. 1697, TRACT NO. 38454 The Los Angeles County Department of Public Works is recommending the reduction of the security deposit guaranteeing the subject improvements based upon the satisfactory completion of the improvements per approved plans. The retention is necessary to assure the ultimate transfer of this drain to Los Angeles County for maintenance. Letter of Credit Number Original Amount Reduction Amount Financial Institution Depositor 1687 $476,250 $238,100 American Savings & Loan Association 343 E. Main Street, Suite 409 Stockton, Ca 95201 Roger C. Werbel, Inc. 1255 Corporate Center Drive, Suite 101 Monterey Park, Ca 91754 Members of RKA staff have reviewed the file and field inspected the improvements and concur in the recommendation of reduction. RECOMMENDATION: It is recommended that City Council reduce the subject security deposit and instruct the City Clerk to send a copy of the City Council action on this, recommendation to the principal and the L.A. Director of Public Works. RLK: BL:2177:cc-d b: bondregtr38454. red (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: -- -------------- Robert L. Van Nort Andrew V. Arczynslci---Linda Magnuson - City Manager City Attorney Sr. Accountant y OF LOS Ila R X C4LIF0RN�P' THOMAS A. TIDEMANSON, Director April 6, 1990 COIINTY OF LOS ANGEL• DEPARTMENT OF PUBLIC WORKS 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 91803-1331 Telephone: (S 18) 458-5100 The City Council City of Diamond Bar 21660 East Copley `'Drive, Suite 330 Diamond Bar, California 91765 Dear Council Members: ADDRESS ALL CORRESPONDENCE TO: P.O.BOX 1460 ALHAMBRA, CALIFORNIA 91802-1460 IN REPLY PLEASE REFER TO FILE: L—C, STORM DRAIN/DRAINACT, IMPROVEMEWS PRIVATE DRAIN NO. 1697 TRACT' , NO. 38454 The construction of a portion of the drainage facilities guaranteed by the improvement security listed below, and constructed under the subject Private Drain, has been completed in compliance with the plans and specifications. IT IS RECOMMENDED THAT YOUR COUNCIL: Reduce the following security deposit by $238,100: Letter of Credit Number 1687 Original Amount - $476,250 Financial Institution - American Savings and Loan Association 343 East Main Street, Suite 409 Stockton, California 95201 Depositor - Roger C. Werbel, Inc. ,1255 Corporate Center Drive, Suite 101 Monterey Park, California 91754 Please instruct the City Clerk to send a copy of the City Council action on this recommendation to the surety, principal and this office. If you have any questions, please call Mr. Luke Guggenheim of this Department at (818) 458-4953. Very truly yours, A. TI= ON Director of Public Works LG:sg/38454B CC: City Clerk y f TR�- THOMAS A. TIDEMANSON, Director April 6, 1990 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 91803-1331 Telephone: (818) 458-5100 The City Council City of Diamond Bar 21660 East Capley`Drive, Suite 330 Diamond Bar, California 91765 Dear Council Members: STORM DRAIN/DRAINAGE IMPROVEMEWS PRIVATE DRAIN NO. 1697 TRACT NO. 38454 ADDRESS ALL CORRESPONDENCE TO: P.O-BOX 1460 ALHAMBRA, CALIFORNIA 91802-1460 IN REPLY PLEASE REFER TO FILE: L-5 The construction of a portion of the drainage facilities guaranteed by -the improvement security listed below, and constructed under the subject Private Drain, has been completed in compliance with the plans and specifications. IT IS RECU114ENDED THAT YOUR COUNCIL: Reduce the following security deposit by $238,100: Letter of Credit Number 1687 Original Amount - $476,250 Financial Institution - American Savings and Loan Association 343 East Main Street, Suite 409 Stockton, California 95201 Depositor - Roger C. Werbel, Inc. 1255 Corporate Center Drive, Suite 101 Monterey Park, California 91754 Please instruct the City Clerk to send a copy of the City Council action on this recommendation to the surety, principal and this office. If you have any questions, please call Mr. Luke Guggenheim of this Department at (818) 458-4953. Very truly yours, LG:sg/38454B cc: City Clerk :s CITY OF DIAMOND ;BAR AGENDA REPORT April 24, 1990 AGENDA DATE: MAY 1, 1990 TO: CITY COUNCIL VIA: ROBERT L. VAN NORT, CITY MANAGER FROM: RONALD L. KRANZER, CITY ENGINEERO SUBJECT: BOND REDUCTION FOR TRACT 43435 The Los Angeles County Department of Public Works recomrrlends acceptance of road improvements and reduction of the surety bond for Tract 43435, Retention is necessary to assure the ultimate completion of the drainage improvements. Bond Number 3SM 694 257 00 Original Amount $1,315,200.00 Reduction Amount $ 453,000.00 Surety American Motorists Insurance Co. c/o Lou Jones & Associates 7470 N. Figueroa Los Angeles, Ca 90041 Principal The Anden Group 1074 Parkview Dr, Suite 201 Covina, Ca 91724 RECOMMENDATION It is recommended that City Council reduce the subject surety bond and instruct the City Clerk to send a copy of the City Council action on this recommendation to the principal and the L.A. Director of Public Works. RLK: BLV: nb:2176:cc: bond rel\tr43435. red (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: ----------------------- Robert L. L. Van Nort Andrew V. Arczynski City Manager City Attorney -------------------- Linda Magnuson Sr. Accountant CITY OF DIAMOND BAR AGENDA REPORT April 25, 1990 AGENDA DATE: MAY 1, 1990 TO: CITY COUNCIL VIA: ROBERT L. VAN NORT, CITY MANAGER ' FROM: RONALD L. KRANZER, CITY ENGINEER SUBJECT: BOND RELEASE FOR TRACTS 42573, 42574, 42575, 42576, 42577 AND 42578 The Los Angeles County Department of Public Works recommends acceptance of road improvements and release of the surety bond for the following subdivision: Tract 42573 Longview Drive & Nan Ct. Tract 42574 Summitridge Dr. & Silvertip Dr. Tract 42575 Longview Dr. & Nan Ct. Tract 42576 Leyland Dr. & Pantera Dr. Tract 42577 Leyland Dr. & Pantera Dr. Tract 42578 Leyland Dr. & Wynnewood Dr. The City Engineer has made a cursory review of the improvements and is in agreement. RECOMMENDATION It is recommended that City Council release the subject surety bonds and instruct the City Clerk to send a copy of the City Council action on this recommendation to the principal and the L.A. Director of Public Works. RLK:BLV: nb:2179:cc: bondrel\4257378 (Narrative continued on next page if necessary) -FlU ;AL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: -------------------------- -------------------- Robert L. Van Nort Andrew V. Arczynslci Linda Magnuson City Manager City Attorney Sr. Accountant yy OF L09 4 �? �� �F + �,; �♦ it C4LIFORN\P THOMAS A. TIDEMANSON, Director March 8, 1990 COUNTY OF LOS ANGEL DEPARTMENT OF PUBLIC WORKS 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 91803-1331 Telephone: (818) 458-5100 The City Council City of Diamond Bar 21660 East Copley Drive, Suite 330 Diamond Bar, California 91765 ADDRESS ALL CORRESPONDENCE TO: P.O.BOX 1460 ALHAMBRA, CALIFORNIA 91802-1460 IN REPLY PLEASE L-5 REFER TO FILE: 315.11 Dear Council Members: ROAD IMPROVEMEN'T'S TRACT NO. 42573 VICINITY OF LONGVIEW DRIVE AND NAN COURT The construction of road improvements guaranteed by the improvement security listed below has been completed in compliance with the plans and specifications. IT IS REC C M ENDED THAT YOUR COUNCIL: 1. Approve and accept the work for maintenance this date. 2. Exonerate the following listed surety bond: Bond Number - 83 SB 100 3522 45 Amount - $333,700 Surety - The Aetna Casualty and Surety Company 100 West Broadway Glendale, California 91210 Principal - Bramalea Ltd. 1 Park Plaza, Suite 1100 Irvine, California 9271.4 Please instruct the City Clerk to send a copy of: the City Council action on this recommendation to the surety, principal, and this office. Very truly yours, T. A. TIDEMANSON Director of Public Works LG:sg/42573A cc: City Clerk THOMAS A. TIDEMANSON. Director March 8, 1990 CANTY OF LOS ANGEL DEPARTMENT OF PUBLIC WORKS 900 SOUTH FREMONT AVENUE ALHAMBRA. CALIFORNIA 91803-1331 Telephone: (818) 458-5100 ADDRESS ALL CORRESPONDENCE TO: P.O.BOX 1460 ALHAMBRA, CALIFORNIA 9 1802-1 460 The City Council City of Diamond Bar 21660 East Copley Drive, Suite 330 Diamond Bar, California 91765 IN REPLY PLEASE L-5 REFER TO FILE 315.11 Dear Council Members: ROAD IMPROVEMENTS TRACT NO. 42574 VICINITY OF SL MITRIDGE AND SILVERTIP DRIVE The construction of road improvements guaranteed by the improvement security listed below has been completed in oczpliance with the plans and specifications. IT IS PJDCOn4RQDED THAT YOUR COUNCIL: 1. Approve and accept the work for maintenance this date. 2. Exonerate the following listed surety bond: Bond Number - 83 SB 100 3522 50 Amount - $391,000 Surety - The Aetna Casualty and Surety Company 100 West Broadway Glendale, California 91210 Principal - Bramalea Ltd. 1 Park Plaza, Suite 1100 Irvine, California 9271.4 Please instruct the City Clerk to send a copy of the City Council action on this recommendation to the surety, principal, and this office. Very truly yours, T. A. TIDEMAN50N Director of Public Works LG:sg/42574A cc: City Clerk THOMAS A. TIDEMANSON, Direeior March 8, 1990 CANTY OF LOS ANGEL DEPARTMENT OF PUBLIC WORKS 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 91803-1331 Telephone: (818) 458-5100 ADDRESS ALL CORRESPONDENCE TO: P.O.BOX 1460 ALHAMBRA, CALIFORNIA 91802-1460 The City Council City of Diamond Bar 21660 East Copley Drive, Suite 330 Diamond Bar, California 91765 IN REPLY PLEASE L-5 REFER TO FILE 315.11 Dear Council Members: ROAD IMPROVEMEM TRACT NO. 42575 VICINITY OF LCNGVIEW DRIVE AND NAN COURT The construction of road improvements guaranteed by the improvement security listed below has been completed in compliance with the plans and specifications. IT IS RE CCn4 'LADED THAT YOUR OXNCIL: 1. Approve and accept the work for maintenance this date. 2. Exonerate the following listed surety bond: Bond Number 83 SB 100 3584 23 Amount - $344,000 Surety - The Aetna Casualty and Surety Company 100 West Broadway Glendale, California 9121CI Principal - Bramalea Ltd. 1 Park Plaza, Suite 11CO Irvine, California 92714 Please instruct the City Clerk to send a copy of the City Council action on this recommendation to the surety, principal, and this office. Very truly yours, T. A. TIDE Director of Public Works LG:sg/42575A cc: City Clerk THOMAS A. TIDEMANSON, Director March 8, 1990 CANTY OF LOS ANGEL DEPARTMENT OF PUBLIC WORKS 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 9t803-1331 Telephone: (818) 458-5100 The City Council City of Diamond Bar 21660 East Copley Drive, Suite 330 Diamond Bar, California 91765 Dear Council Members: ROAD IMPROVFMENPS TRACT NO. 42576 VICINITY OF LEYLAND AND PANTERA ADDRESS ALL CORRESPONDENCE TO: P.O.BOX 1460 ALHAMBRA. CALIFORNIA 91802-1460 IN REPLY PLEASE L-5 REFER TO FILE 315.11 The construction of road improvements guaranteed, by the improvement security listed below has been completed in compliance with the plans and specifications. IT IS RECOMMENDED THAT YOUR COUNCIL: 1. Approve and accept the work for maintenance this date. 2. Exonerate the following listed surety bond: Bond Number - 83 SB 100 3604 26 Amount - $302,600 Surety The Aetna Casualty and Surety Company 100 West Broadway Glendale, California 91210 Principal - Bramalea Ltd. 1 Park Plaza, Suite 1100 Irvine, California 92714 Please instruct the City Clerk to send a copy of the City Council action on this recommendation to the surety, principal, and this office. Very truly yours, T. A. TIDEMANS Director of Public Works LG:sg/42576 cc: City Clerk �tnr h C NTY OF LOS ANGEL% DEPARTMENT OF PUBLIC WORKS x C4lOF IRt 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 91803-1331 THOMAS A. TIDEMANSON, Director Telephone: (8 18) 458-5100 March 8, 1990 The City Council City of Diamond Bar 21660 East Copley Drive, Suite 330 Diamond Bar, California 91765 Dear Council Members: ROAD IMPROVE4ENPS TRACT NO. 42577 VICINITY OF LEYLAND AND PANIM ADDRESS ALL CORRESPONDENCE TO: P.O.BOX 1460 ALHAMBRA, CALIFORNIA 918D2-1460 IN REPLY PLEASE L-5 REFER TO FILE 315.11 The construction of road improvements guaranteed by the improvement security listed below has been completed in compliance with the plans and specifications. IT IS RECOMMENDED THAT YOUR ODUNCIL: 1. Approve and accept the work for maintenance this date. 2. Exonerate the following listed surety bond: Band Number - 83 SB 100 3604 31 Amount - $348,400 Surety - The Aetna Casualty and Surety Company 100 West Broadway Glendale, California 91210 Principal - Bramalea Ltd. 1 Park Plaza, Suite 1100 Irvine, California 92714 Please instruct the City Clerk to send a copy of the City Council action on this recommendation to the surety, principal, and this office. Very truly yours, A. TI Director of Public Works LG:sg/42577 cc: City Clerk pf Lpg f x x OF THOMAS THOMAS A. TIDEMANSON, Director March 23, 1990 r► COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 91803-1331 Telephone: (818) 458-5100 The City Council City of Diamond Bar 21660 East Copley.Drive, Suite 330 Diamond Bar, California 91765 Dear Council Members: ROAD IMPROVEMENTS TRACT NO. 42578 VICINITY OF LEYLAND DRIVE AND WYNNEWOOD DRIVE ADDRESS ALL CORRESPONDENCE TO: P.O.BOX 1460 ALHAMBRA, CALIFORNIA 91802-1460 IN REPLY PLEASE L-5 REFER TO FILE: The construction of road improvements guaranteed by the improvement security listed below has been completed in compliance with the plans and specifications. IT IS RECOngMED THAT YOUR COUNCIL: 1. Approve and accept the work for maintenance this date. 2. Exonerate the following listed surety bond: Bond Number - 83 SB 100 365 085 Amount - $482,000 Surety - The Aetna Casualty & Surety Company 100 West Broadway Glendale, California 91210 Principal - Bralnalea Ltd. 1 Park Plaza, Suite 1100 Irvine, California 92714 Please instruct the City Clerk to send a copy of the City Council action on this recommendation to the surety, principal, and this office. Very truly yours, Ge/u G.j%'v' . A. TIDEMANSON Director of Public Works LG:sg/42578 cc: City Clerk CITY OF DIAMOND ;BAR AGENDA REPORT April 25, 1990 AGENDA DATE: MAY 1, 1990 TO: CITY COUNCIL VIA: ROBERT L. VAN NORT, CITY MANAGER FROM: RONALD L. KRANZER, CITY ENGINEEWZ-/``- SUBJECT: BOND RELEASE FOR TRACT 33645 The Los Angeles County Department of Public Works recommends acceptance of road improvements and release of the surety bond for the following subdivision: Tract 33645 Colima Road & Lemon Avenue The City Engineer has made a cursory review of the improvements dnd is in agreement. RECOMMENDATION It is recommended that City Council release the subject surety bond and instruct the City Clerk to send a copy of the City Council action on this recommendation to the principal and the L.A. Director of Public Works. RLK:BLV: nb:2178:cc: bondre]W33645 (Narrative continued on next page if necessary) t'ISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: -------------------- Robert L. Van Nort Andrew V. Arczynski Linda Magnuson City Manager City Attorney Sr. Accountant THOMAS A. TIDEMANSON. Director March 1, 1990 CANTY OF LOS ANGELS DEPARTMENT OF PUBLIC WORKS 900 SOUTH FREMONT AVENUE ALHAMBRA. CALIFORNIA 91803-1331 Telephone: (8 19) 458-5100 ADDRESS ALL CORRESPONDENCE TO: P.O.BOX 1460 ALHAMBRA, CALIFORNIA 91802-1460 The City Council City of Diamond Bar 21660 East Copley Drive, Suite 330 Diamond Bar, California 91765 Dear Council Members: ROAD IMPROVEMENTS TRACT NO. 33645 VICINITY OF OOLIMA ROAD AMID LEMON AVENUE IN REPLY PLEASE REFER TO FILE T- 5 The construction of road improvements guaranteed by the improvement security listed below has been completed in compliance with the plans and specifications. IT IS FdXX>MENDED THAT YOUR COUNCIL: 1. Approve and accept the work for maintenance this date. 2. Exonerate the following listed surety bond: Bond Number OC 300841 Amount - $169,000 Surety - The American Insurance Cc®Vpany P.O. Box 5199 Fresno, California 93755 Principal - Presley of Southern California P.O. Box 19672 Irvine, California 9271.4 Please instruct the City Clerk to send a copy of the City Council action cn this recommendation to the surety, principal and this office. Ve truly yours, z/ A. TIDEMANSON Director of Public Works LG:sg/33645A cc: City Clerk AGENDA NO. CITY OF DIAMOND BAR AGENDA REPORT ------------------------------------------------------------------------------ DATE: April 24, 1990 MEETING DATE: May 1, 1990 TO: Honorable Mayor and Members of the City Council FROM: City Manager The City Council is required by State Statute to meet and confer with City Em- ployees regarding the payment of salaries, sick leave, vacations, etc. RECOMMENDATION: It is the recommendation of the City Manager with the concurrence of the Per- sonnel Committee that the City Council adopt the attached Resolution setting forth payment of salaries, sick leave, vacation, leaves of absences and other regulations as required by State Statute. The period covered by the Resolution is from May 5, 1990 through June 30, 1991. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number Deficit • $ Revenue Source: REVIEWED BY: X Robert L. Van Nort Andrew V. Arcz,nski City Manager City Attorney Linda Magnuson Sr. Accountant RESOLUTION NO. 90-1 RESOLUTION OF THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES, AND OTHER REGULATIONS THE CITY COUNCIL OF THE CITY OF DIAMOND BAR HEREBY RESOLVES, ORDERS, AND DETERMINES AS FOLLOWS: WHEREAS, the City Council has determined that it is necessary to the efficient operation and management of the City that rules and regulations be maintained prescribing sick leave, vacation, leaves of absences, and other regulations for the employees and officers of the City; and WHEREAS, it is necessary from time to time to establish comprehensive wage and salary schedules and to fix the rates of compensation to be paid to officers and employees of the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar, California, as follows: SECTION 1. COMPREHENSIVE WAGE AND SALARY PLAN There is hereby established a Comprehensive Wage and Salary Plan for employees of the City of Diamond Bar. The Comprehensive Wage and Salary Plan is designed to provide for a fair and efficient framework for the administration of wages and is based upon the recommendations of the City Manager. SECTION 2. SALARY SCHEDULE Pursuant to Title , Article , Section of the Diamond Bar Municipal Code, the Diamond Bar City Council hereby establishes the salaries and the various full time position of the City of Diamond Bar. As of May 5, 1990, compensation of the various classes of positions shall be as shown on Schedule A (attached). SECTION 3. FULL TIME SALARY SCHEDULE GUIDELINES New employees shall be hired at the entry step or any step at the discretion of the City Manager and must successfully complete a one year probationary period. At the end of six months, the employee will be given a performance evaluation and may be eligible for the next step. Every year thereafter, employees shall be given a performance evaluation and shall move to each successive step, so long as the employee's performance is satisfactory or above. RESOLUTION - PAGE TWO SECTION 4. PROBATION In an effort to monitor newly -hired employees, the probation period for newly -hired employees is one year. SECTION 5. MILEAGE REIMBURSEMENT Private automobiles are not to be used for City business except as authorized. The City Manager may authorize such use at the reimbursement rate equal to that set forth by the Internal Revenue Service. Payments shall be based on the most direct route to and from the destination, and garage and parking expenses shall be paid in addition to the current rate, upon submission of paid receipts. SECTION 6. HEALTH DENTAL ACCIDENTAL. LIFE AND DISABILITY INSURANCE, LONG -TERM -DISABILITY, UNEMPLOYMENT INSURANCE All full time employees are eligible to receive group health, dental, deferred compensation, life, unemployment insurance, and long-term disability insurance within the City's group insurance carrier(s), with the administrative costs and premiums paid by the City to a maximum established in Section 7, after 30 days of employment. Dependents of employees are eligible for health and dental insurance. SECTION 7. FRINGE BENEFIT PACKAGE An employee benefit program is authorized wherein all officers and full time employees have a choice of medical and/or fringe benefits, as described in Section 6, in an amount not to exceed $380.00 per month, paid by the City. A. Employees, defined as Management, shall receive an additional $30 per month to be applied as described in Section 6. B. All employees shall participate in the Life Insurance and Dental Insurance program. The City shall pay the cost of the employee only in addition to the cafeteria program described in Section 6 or Section 7a. SECTION 8. PART-TIME HOURLY RANGE CHART Hourly compensation for the various part-time positions shall be as set forth in Schedule B (attached). SECTION 9. STATUS OF EMPLOYMENT All employees serve under the City Manager in accordance with Government Code Section 34856. Pursuant to Government Code Section 36506, nothing in these rules and regulations shall be construed to provide employees with any tenure or property interest in employment. RESOLUTION - PAGE THREE SECTION 10. PUBLIC EMPLOYEES RETIREMENT SYSTEM - DEFERRED COMPENSATION The City of Diamond Bar shall pay the employee contribution of said employee salary to the State Public Employee's Retirement System (PERS) as deferred income. SECTION 11. PAY PERIODS The compensation due to all officers and employees of the City shall be on a bi-weekly basis. SECTION 12. PAY DAYS Warrants or checks in the payment of compensation shall be made available by the City to employees and officers of the City on the Friday following the completion of each bi-weekly pay period. In the event that pay day falls on a holiday, all warrants or checks in payment of compensation shall be made available to the City employee on the first work day preceding the holiday. SECTION 13. WORKING HOURS AND OVERTIME A. Eight (8) hours, exclusive of lunch period, shall constitute a day's work for all full time employees. B. The official work week of the City of Diamond Bar shall be five (5) working days of eight (8) hours each. It shall be the duty of each Department Manager to arrange the work of their Department so that each employee therein shall not work more than five (5) days in each calendar week. The City Manager may require an employee to temporarily perform service in excess of five (5) days per week when public necessity or convenience so requires. C. Whenever an employee, other than an Administrative/Executive employee, shall be required to work overtime, beyond forty (40) hours per week, such person shall receive compensation for such overtime worked at one and one-half (1-1/2) times the regular rate of pay, provided they have completed a full forty (40) hour work week. D. Any full time employee, other than an Administrative/Executive employee, who is required to work on an observed holiday beyond the regular 40 -hour work week, shall be entitled to pay at the rate of two (2) times the regular rate of pay provided they have worked a 40 -hour work week. E. There is nothing contained within this Section to exclude the City from implementing a 4-10 Plan, at their option. RESOLUTION - PAGE FOUR SECTION 14. ANNUAL VACATION YEARS OF SERVICE VACATION ACCRUAL 1 - 5 10 days 6 - 10 15 days 11 & Up 20 days A. A full time employee, after twelve (12) months continuous service with the City of Diamond Bar, shall be entitled to a vacation of ten (10) work days per year to be accrued at a rate of 3.08 hours per pay period. B. Vacation time may be accumulated to a maximum of twenty (20) days. The City Manager may approve vacation time accruals exceeding twenty (20) days. C. The total vacation allowance shall be computed to the nearest whole day, based upon the number of full months of City service. D. In the event one or more municipal holidays follow accumulated vacation leave, such days shall not be charged as vacation leave and the vacation leave shall be extended accordingly for those employees eligible for such holidays. E. An employee shall take vacation at such time during the calendar year based upon due regard to the needs of the employee's services and the work schedule. F. Vacation shall be taken during the year following which the vacation privilege has been earned. G. The time set for the vacation of the City Manager shall be subject to the approval of the City Council. H. Employees who terminate shall be paid the salary equivalent to all accrued vacation earned after one (1) year of service has been completed, prior to the effective date of termination. I. All vacation requests shall be made at least five (5) days in advance and prior approval must be given by employee's supervisor and department head. J. If an employee does not request time off in advance and simply does not show up for work, the City Manager may deny the use of vacation time or other benefit for the time off, and said employee is subject to disciplinary action including discharge. RESOLUTION - PAGE FIVE K. Management employees, for the purpose of accrual, shall be credited with previous municipal experience, up to five (5) years of service. SECTION 15. SICK LEAVE A. Sick leave with pay shall be granted full time employees at a rate of 3.08 hours per pay period. B. After six (6) months of continuous service, the employee is eligible to use sick leave. C. Unused sick leave shall be accrued to a maximum total not to exceed 144 hours. Absence or illness may not be charged to sick leave if not already accumulated. D. Each full time employee shall be paid for all accrued sick leave in excess of the maximum 144 hours at a rate of one-half (1/2) allowed to be accrued. Accrual of sick leave and buy- back will be calculated on a calendar basis. The accrued sick leave over maximum shall be paid once a year at the employee's current wage at the time of payment. Said payment is to be made on the first day in December, at such time as the City Manager may determine at his/her absolute discretion as appropriate. After five (5) years of service, when an employee retires, resigns or terminates in good standing, that employee will be paid all accrued sick leave at a rate of one-half (1/2) of the employee's current rate of pay at termination. E. Sick leave shall be allowed only in case of necessity and actual sickness or disability of the employee, as determined by the City Manager. In order to receive sick leave with pay, the employee shall notify the department head prior to or within two (2) hours after the time set for beginning daily duties. The City Manager may, if he/she deems necessary, require the employee to file a physician's Certificate or a Personal Affidavit stating the cause of absence. F. Sick leave shall not accrue to any employee for any month in which that employee is on vacation, sick leave, or does not work a maximum of seven (7), eight (8) hour working days in any one month or combination thereof. G. If an employee does not show up for work and does not call in within two hours, the City Manager may deny use of sick leave for the unauthorized time off, and employee is subject to disciplinary action. RESOLUTION - PAGE SIX H. Employees using all accumulated sick leave may be deemed to have abandoned their employment. SECTION 16. BEREAVEMENT LEAVE When circumstances are such and the City Manager determines that conditions warrant, three (3) paid bereavement leave days may be granted in the event of death of a relative of a full time employee. "Relative" is defined as spouse, parents, children, step -children, brothers, sisters, grandparents, grandchildren, half-brothers, half-sisters, aunts, uncles, or other individuals related by blood or marriage living in the same household as the City employee. SECTION 17. UNAUTHORIZED LEAVE If an employee does not show up for work for three consecutive work days without notifying said employee's supervisor or department head, said employee shall be considered to have voluntarily terminated employment with the City. SECTION 18. ON-THE-JOB INJURY Whenever a person is compelled to be absent from employment with the City on account of injury arising out of or in the course of that employee's employment as determined by the Workers' Compensation Act, the employee may elect to apply pro -rated accrued sick leave, if any, to such absence to receive compensation of an amount of the difference between the compensation received under the Workers' Compensation Act and that employee's regular pay, not to exceed the amount of the employee's earned sick leave. An employee in such instance may also elect to use any earned vacation time in like manner after sick leave is exhausted. The City will pay the employee up to three (3) days of that employee's regular salary as it relates to an on-the-job in -jury and if not covered by Workers' Compensation. SECTION 19. JURY DUTY If a full time employee is called for jury duty, such person shall receive regular pay while actually performing jury service , however, any amount received by such employee as paymentfor services as juror shall be reimbursed to the City. All mileage paid to the employee as a juror shall not be considered' as a reimbursable item to the City. Compensation for any full time employee on jury duty shall be determined and verified by the City Manager. It shall be the duty Of full time employees requesting compensation under this provision to obtain for and to present to the City Manager any and all information as requested necessary to verify times and dates of such employee's jury duty. RESOLUTION - PAGE SEVEN SECTION 20. ATTENDANCE Full time employees shall be in attendance at their work in accordance with the rules regarding hours of work, holidays, and leaves. Departments shall keep attendance records of all employees. Absence of any employee without leave may result in possible disciplinary action including discharge. SECTION 21. HOLIDAYS A. The Diamond Bar's observed paid holidays are as follows: 1. New Year's Day (January 1) 2. Washington's Birthday (observed third Monday in February) 3. Memorial Day (observed last Monday in May) 4. Independence Day (July 4) 5. Labor Day (observed first Monday in September) 6. Veteran's Day (November 11) 7. Thanksgiving Day 8. Day following Thanksgiving Day 9. Christmas Eve (December 24) 10. Christmas Day (December 25) 11. Floating Holidays (2) B. Holidays which fall on Saturday shall be observed on the preceding Friday, and holidays which fall on Sunday shall be observed on the following Monday. Paid holidays are only for the observed days. SECTION 22. FLOATING HOLIDAYS A. Each full time employee is allowed two (2) floating holidays (16 hours) per calendar year, January through December. B. Floating Holidays are not cumulative and must be used during the above period or said employee will lose the allocated hours. C. Each employee must submit a request in advance, and approval must be given by the employee's supervisor and department head. D. A full time employee is eligible to use a floating holiday after 30 days of continuous employment. E. Floating holidays may be used in lieu of sick leave only if all other benefit time has been exhausted. RESOLUTION - PAGE EIGHT SECTION 23. TRAINING PLAN The City Manager and employees of the City are eligible to request specialized training in the form of symposiums, special courses, forums, etc., at City expense. SECTION 24. LEAVE OF ABSENCE Leave of absence without pay may only be granted by the City Manager. SECTION 25. RESIGNATION An employee wishing to terminate employment in good standing shall file a written resignation with the City Manager stating the effective date and reasons for leaving, at least two (2) weeks prior to the resignation. Failure'to give such notice shall mean the employee did not terminate in good standing, unless by reason of hardship and upon that employee's request, the City Manager has waived the two-week notice requirement. SECTION 26. ANTI -NEPOTISM PROVISION A. Relatives of,those listed below may not be employed anywhere in the City organization: 1. City Councilmembers; 2. Standing Board and Commission members; 3. Administrative/Executive employees of the City; 4. Employees of the City Manager's Department; or 5. Employees of the Personnel Department. B. The employment of relatives within a department is prohibited when they: 1. Perform joint duties; 2. Share responsibility of authority; 3. Function in the same'chain of command; and 4. Work on the same shift at the same work site. C. For business reasons of supervision, safety, security or morale, the City may refuse to place one spouse under the direct supervision of the other spouse. D. For business reasons of supervision, safety, security or morale, an employer may refuse to place both spouses in the same department, division, or facility if the work involves potential conflicts of interest or other hazards greater for married couples than other persons. RESOLUTION - PAGE NINE E. "Relative" means child, step -child, parent, grandparent, grandchild, brother, sister, half-brother, half-sister, aunt, uncle, niece, nephew, parent -in-law, brother-in-law, sister-in-law, or another individual related by blood or marriage living in the same household as the City employee. F. "Employee" means any person who receives a City paycheck for services rendered to the City. SECTION 27. NON-DISCRIMINATION The City of Diamond Bar does hereby affirm to adopt and support a policy of non-discrimination with regard to all phases of personnel recruitment, selection and appointment. The City further declares that it will not exclude from participation in, deny the benefits of, or subject to discrimination any person on the basis of race, religion, nationality, sex, age, or handicap, thereby affirming the City of Diamond Bar's posture as an equal opportunity employer. SECTION 28. EMPLOYEE PERFORMANCE EVALUATION APPEALS PROCEDURES It is the intent of the City to offer fair and equitable appeals procedures for employee's performance evaluations. Below are the official guidelines: A. Employee and supervisor meet to review and discuss the employee's performance evaluation. B. The employee may respond in writing to the contents of the evaluation. This response must be submitted to the department head within five (5) working days immediately following the evaluation. C. The department head, as the reviewing official, shall respond in writing to the employee within five (5) working days. This response becomes an official part of the evaluation. D. If the employee chooses to continue to appeal following the response from the reviewing official, the employee must submit an additional written response to the Personnel Director within five (5) working days after receipt of the reviewing official's response. E. The Personnel Director shall review the evaluation appeal within five (5) days with the employee, supervisor and department head. Every effort will be made at this level to resolve the appeal. RESOLUTION - PAGE TEN F. If the matter is not settled, a written appeal may be submitted to the City Manager by the employee within five (5) working days following the decision rendered in writing by the Personnel Director. G. The City Manager shall review the appeal with the employee, supervisor, department head and Personnel Director. The decision shall be rendered in writing within five (5) working days by the City Manager and shall, be final. SECTION 29. PRE-EMPLOYMENT EXAMS All individuals who become a candidate: for City employment must successfully pass pre-employment physical and substance abuse exams, and are subject to fingerprinting and a background investigation. The candidates being considered for employment will be sent to a City -authorized physician at the City's expense. SECTION 30. EMERGENCY CALL -OUT POLICY The following Emergency Call -Out Policy shall be adhered to: A. When a full time employee, other than an Administrative/ Executive employee, is called out for a City emergency, employee shall be given a minimum of two hours pay, regardless of the amount of time it takes to rectify the problem. B. The employee shall be paid at the overtime rate outlined in Section 13. SECTION 31. ADMINISTRATIVE LEAVE Administrative/Executive employees are allowed two (2) days of administrative leave per fiscal year.. One (1) additional day of leave may be authorized by the City Manager, based on the number of total hours the individual works over and above 40 hours per week. This would allow for a maximum of three (3) days per fiscal year. A. Administrative/Executive employees do not receive paid overtime, and this leave is to recognize those employees who work over and above 40 hours per week. RESOLUTION - PAGE ELEVEN B. Following is a list of Administrative/Executive positions: City Clerk Planning Director Director Parks/Maintenance Superintendent Parks/Maintenance Secretary to City Manager Assistant to the City Manager Senior Accountant/Assistant Finance Director C. Administrative leave may not be accumulated and carried over to the following year. It must be used by June 30 each fiscal year. Leave may be granted in hourly increments. D. Requests shall be submitted to employee's immediate supervisor for approval, then forwarded to the City Manager for approval. Administrative leave will be authorized at the convenience of the City and the work schedule. SECTION 32. MEDICARE Pursuant to Revenue Billing 86-88 of the Internal Revenue Code, all employees hired after March 31, 1987 will have 1.45 percent of their base salary deducted from their paycheck to be paid to Medicare. The City will match the 1.45 percent as mandated by law. SECTION 33. IMMIGRATION REFORM AND CONTROL ACT OF 1986 In compliance with the Immigration Reform and Control Act of 1986, all new employees must verify identity and entitlement to work in the United States by providing required documentation. SECTION 34. EXTENDED BENEFITS - COBRA The Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) provides for the continuation of health care coverage to certain employees who terminate employment and beneficiaries of employees who die, become disabled or are divorced. Employees become eligible for continued coverage upon termination of service, whether voluntary or not (other than termination for gross misconduct), retirement or reduction in hours worked. For these employees and their dependents, continued coverage is available for 18 months, at their expense. ADOPTED AND APPROVED this day of , 1990. Mayor CITY OF DIAMOND BAR SALARY RANGES BY POSITION 1990-91 JOB TITLE A B C D E Jr. Clerk Typist 8.81 9.25 9.71 10.20 10.71 1527.07 1603.42 1683.59 1767.78 1856.16 18324.80 19241.04 21203.08 21213.36 22273.92 Clerk Typist 9.47 9.94 10.44 10.96 11.51 1641.60 1723.68 1809.86 1900.36 1995.38 19699.20 20684.16 21718.32 22804.32 23944.56 Secretary 10.41 10.93 11.48 12.05 12.66 1805.00 1895.25 1990.01 2089.51 2193.99 21660.00 22743.00 23880.12 25074.12 26327.88 Deputy City Clerk 11.16 11.72 12.31 12.92 13.57 1935.00 2031.75 2133.34 2240.00 2352.00 23220.00 24381.00 25600.08 26880.00 28224.00 Secretary to City 14.92 15.67 1.6.45 17.27 18.14 Manager 2586.60 2715.93 2851.73 2994.31 3144.03 31039.20 32591.16 34220.76 35931.72 37728.36 Superintendent of 15.73 16.51 1.7.34 18.21 19.12 Parks/Maintenance 2726.06 2862.36 3005.48 3155.76 3313.54 32712.72 34348.32 36065.76 37869.12 39762.48 Senior Accountant 17.32 18.19 1.9.09 20.05 21.05 3002.00 3152.10 3309.71 3475.19 3648.95 36024.00 37825.20 3971.6.52 41702.28 43787.40 Director of Parks 19.75 20.74 21.77 22.86 24.00 & Maintenance 3423.00 3594.15 3773.86 3962.55 4160.68 41076.00 43129.80 45286.32 47550.60 49928.16 City Clerk 18.20 19.11 20.07 21.07 22.12 3155.00 3312.75 3478.39 3652.31 3834.92 37860.00 39753.00 41740.68 43827.72 46019.04 Planning Director 24.81 4300.00 51600.00 Assistant City 23.15 24.31 25.52 26.80 28.14 Manager 4013.00 4213.65 4424.33 4645.55 4877.83 48156.00 50563.80 53091.96 55746.60 58533.96 SAIARY RANGES BY POSITION PAGE TWO Administrative 10.25 10.76 11.30 11.86 12.45 Analyst 1775.90 1864.70 1957.93 2055.83 2158.62 21310.80 22376.40 23495.16 24669.96 25903.44 Code Enforcement 10.89 11.44 12.01 12.61 13.24 Officer 1888.00 1982.40 2081.52 2185.60 2294.88 22656.00 23788.80 24978.24 26227.20 27538.56 Intern/Part-Time 5.00 5.50 6.00 6.50 7.00 F G H I 7.50 8.00 13.00 16.00 RESOLUTION NO. 90- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING ESTABLISHMENT OF PAY PERIODS AND AMENDING PAYROLL CHECK ISSUE DATE FOR THE EMPLOYEES OF THE CITY. A. Recitals. (i) The City of Diamond Bar was incorporated April 18, 1989. (ii) The City of Diamond Bax is desirous in providing uniform benefits for all its employees. (iii) The California Labor Codes provides that the payment of wages for a bi-weekly payroll shall be made not more than seven (7) calendar days following the close of a payroll period. (iv) All legal prerequisites to the adoption of the Resolution have occurred. B. Resolution The City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. In all respect as set forth in the recitals part A of this Resolution. 2. The pay period for city employees shall be on a bi-weekly period of fourteen (14) calendar days, which shall commence at 12:01 a.m., on June 17, 1989, and end at midnight in the second Friday thereafter. Each subsequent fourteen (14) day pay period shall commence on Saturday as 12:01 a.m. and end at midnight on the second Friday thereafter. 3. Payroll checks will be issued on the Friday of the next succeeding the close of any given pay period or in the event said Friday is a holiday, payroll, checks shall be issued on the last work day immediately preceding the Friday holiday. PASSED, APPROVED AND ADOPTED this day of , 1989. MAYOR I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted, and approved at a regular meeting of the City Council of the City of Diamond Bar held on the _ day of , 1990, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAINED: COUNCILMEMBERS: ATTEST: City Clerk of the City of Diamond Bar Pay Period 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 CITY OF DIAMOND BAR 1990 PAY PERIODS AND CHECK ISSUE DATES Pay Period Begins 4/07/90 4/21/90 5/05/90 5/19/90 6/02/90 6/16/90 6/30/90 7/14/90 7/28/90. 8/11/90 8/25/90 9/08/90 9/22/90 10/06/90 10/20/90 11/03/90 11/17/90 12/01/90 Pay Period Ends 4/20/90 5/04/90 5/18/90 6/01/90 6/15/90 6/29/90 7/13/90 7/27/90 8/10/90 8/24/90 9/07/90 9/21/90 10/05/90 10/19/90 11/02/90 11/16/90 11/30/90 12/14/90 Pay Date 5/02/90 5/11/90 5/25/90 6/08/90 6/22/90 7/06/90 7/20/90 8/03/90 8/17/90 8/31/90 9/14/90 9/28/90 10/12/90 10/26/90 11/09/90 11/23/90 12/07/90 12/21/90 AGENDA NO -L ------------ CITY OF DIAMOND BAR AGENDA REPORT DATE: April 24, 1990 MEETING DATE: May 1, 1990 TO: Honorable Mayor and Members of the City Council FROM: City Manager Pursuant to Council direction, Boyle Engineering was directed to revise the draft water reuse report for Council approval and acceptance. Tasked for Council approval is a revised draft. RECOMMENDATION: It is recommended that Council approve report as presented. Further forward copies as suggested to the Walnut Valley Water District to initiate discussions on feasibility of report. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number Deficit: $ Revenue Source: BY: Robert L. Van Nort City Manager Andrew V. Arceynski City Attorney AB300.FRM 1 Linda Magnuson Sr. Accountant DIAN Gowle Englneerinc7 Corporation cgnsulClnq englneG�rs / alcnite cts Suite 306 1950 South Sunwest Lane San Bernardino, California 92408 714 1824-5580 FAX 774 / 884.1594 SaL.1/e Engineering Corporation c®rasu86ErIq engineers / architects Suite 306 1950 South Sunwest Lane 7741824-5530 San Bernardino, California 92403 FAX 714 / 884-1594 RNMERIMERM CITY OF DIAMOND BAR April 27, 1990 Attention Mr. Robert Van Nort City Manager 21660 East Copley Drive Suite 100 Diamond Bar, California 91765 Water Reuse Feasibility Study Final Report We are pleased to submit our final report on the Water Reuse Feasibility Study for the City of Diamond Bar. The report presents a description of the current water reuse practice, delineation of reclaimed water demands for various uses, supply and storage analysis, development of initial and ultimate system facilities, a financing strategy, evaluation of project economics and institutional factors, and a seven -point implementation program. An Executive Summary of the study results is presented in Chapter 1. We wish to express our appreciation to the City and Walnut Valley Water District for guidance, cooperation and assistance during the preparation of this study, particularly Phyllis Papen, Robert Van Nort, Ed Biederman and Carl Weingardner. Cooperation and assistance received from the City of Industry, City of Pomona and the Sanitation Districts of Los Angeles County is also greatly acknowledged. We look forward to continuing to assist the City during the implementation of this exciting program. oFEssro BOYLE ENGINEERING CORPORATION kms' a� F•p�, 2 w C-01322 � William R. Everest, PE EXPO6/30/93 iPrincipal Engineer��9�cCjC��������r t CITY OF DIAMOND BAR WATER REUSE FEASIBILITY STUDY CONTENTS Page CHAPTER 1 EXECUTIVE SUMMARY.......................,.................................................. 1-1 CHAPTER 2 CURRENT WATER REUSE PRACTICE.. .................................................. 2-1 CHAPTER 3 RECLAIMED WATER DEMANDS............................................................. 3-1 Reuse Sites Delineation........,.................................................. 3-1 ............... Recreational Irrigation....................................................3-1 Storage Requirements............................................................................. 5-1 StorageMethod....................................................................................... 5-2 ReservoirSitina....................................................................................... 5-2 Table of. Contents - Page 1 School Sites Irrigation................................................................... 3-2 Residential Irrigation...................................................................... Greenbelt Irrigation....................................................................... 3-2 3-3 Other Potential Reuse ................ ................................................... 3-3 MarketSurvey......................................................................................... 3-4 Schools........................................................................................ 3-4 Parks............................................................................................ 3-5 Diamond Bar Country Estates Association .................................... 3-5 Diamond Bar Golf Course............................................................ Caltrans....................................................................................... 3-5 3-6 Firestone Golf Course................................................................... 3-6 Reclaimed Water Demands..................................................................... Schools........................................................................................ 3-6 3-7 Parks.......................................................................... ... ............... 3-8 Landscaped Maintenance Districts .............................................. 3-9 Caltrans........................................................................................ 3-9 Other .. 3-9 GolfCourse.................................................................................. 3-9 ResidentialIrrigation................................................. 3-9 High -Rise Toilet Flushing............................................................ 3-10 CHAPTER 4 SUPPLY ANALYSIS................................................................................. 4-1 Pomona Water Renovation Plant............................................................. 4.1 San Jose Renovation Plant...................................................................... 4.2 Interconnection with WVWD......................................................... Separate Connection ................. .................................................. 4.3 4,4 Potential Diamond Bar Water Reclamation Plant ..................................... 4-4 1 Recommended Source of SuApiv............................................................ CHAPTER 5 STORAGE ANALYSIS ....................... ...................... 4-5 5-1 Storage Requirements............................................................................. 5-1 StorageMethod....................................................................................... 5-2 ReservoirSitina....................................................................................... 5-2 Table of. Contents - Page 1 5 1 J F1 t CHAPTER 6 PROJECT DEVELOPMENT..................................................................... 6-1 SupplySystem......................................................................................... 6-1 Capacity Rights In Existing Facilities ............................................. 6-1 Area Transmission System............................................................ 6-2 Distribution System Model Description.................................................... 6-2 Network........................................................................................ 6-2 SupplySources............................................................................ 6-2 Demands...................................................................................... 6-3 Boosters....................................................................................... 6-3 Pressure Reduction Valves........................................................... 6-3 UltimateSystem....................................................................................... 6-3 Network........................................................................................ 6-3 Supply.......................................................................................... 6-5 Demands...................................................................................... 6-5 Boosters....................................................................................... 6-5 Pressure Reduction Valves........................................................... 6-6 Probable Project Costs................................................................. 6-6 InitialSystem........................................................................................... 6-8 Network........................................................................................ 6-9 Supply......................................................................................:... 6-9 Demands...................................................................................... 6-9 Boosters....................................................................................... 6-9 Pressure Reduction Valves......................................................... 6-10 Probable Project Costs............................................................... 6-10 CHAPTER 7 FINANCING STRATEGY......................................................................... 7-1 SWRCB Low Interest Loans..............................'....................................... 7-1 Loans........................................................................................... 7-2 Grants.......................................................................................... 7-2 Guarantees for Local Agency Bonds ............................................ 7-3 Status of Program......................................................................... 7-3 MWDSC Local Projects Program Overaiew............................................. 7-3 Overview..................................................................................... 7-3 Status of Program......................................................................... 7-4 OtherSources ....................................................................................... 7-5 Reuse Project Strategy.. CHAPTER 8 PROJECT FEASIBILITY........................................................................... 8-1 Economic Analysis................................................................................. 8-1 Institutional Factors................................................................................. 8-2 Reclaimed Water Supply............................. ................................. 8-2 Capacity Rights -Existing Transmission Facilities .......................... 8-2 Construction of New Transmission Facilities ................................ 8-3 Transmission Wheeling................................................................. 8-3 User Agreements.......................................................................... 8-4 City Ordinances for Use of Reclaimed Water ................................ 8-4 Implementation Program.............................................................. 8-4 Table of Contents - Page 2 t LI 11 Follows List of Figures Page 3-1 4-1 4-2 5-1 6-1 6-2 Potential Reuse Sites......................................................................................... 3-1 Proposed Interconnections In WVWD area ........................................................ 4-3 Proposed Supply Connection Pipeline............,,.................................................. 4-3 General Location of Proposed Reservoir........................................................... 5-2 Distribution Facilities - Ultimate System............................................................... 6-3 Approximate Location of Reclaimed Water 6-3 Distribution Pipeline in Diamond Bar Blvd. Distribution Facilities - Initial System................................................................... 6-7 List of Tables Page 3-1 3-2 6-1 6-2 6-3 6-4 8-1 8-2 Summary of Potential Reclaimed Water Demand ............................................... 3-7 Potential Reuse Sites and Demands.................................................................. 3-7 Nodal Demands Ultimate System.................................................................... 6-4 Probable Project Costs - Ultimate System.......................................................... 6-8 Nodal Demands - Initial System......................................................................... 6-7 Probable Project Costs - Initial System............................................................ 6-11 Cost Effectiveness of Diamond Bar Reuse Program .......................................... 8-6 Potential Contractual Agreements...................................................................... 8-7 LI 11 CHAPTER 1 EXECUTIVE SUMMARY The concept of water reuse is not a new one. However, the current practice of water reuse and the development of projects to this end, remain limited. The potential for reclaiming the large amounts of treated flow from the Los Angeles County Sanitation Districts, which currently flow to the ocean, is great:. This study stems from the City's desire to expand the present water reuse practice in -the City. IThe Water Reuse Feasibility Study defines a two-stage program to expand existing water reuse in and adjacent to the City. Fifty existing and future sites have been identified where reclaimed water could be utilized for irrigation and other applications, with a maximum irrigation area of approximately 3,400 acres and an average water use of almost 3 million gallons per day. A preliminary market survey indicates general positive reception from potential users of the system; but issues have been identified by the users that require further communication. An issue that inevitably arises due to the nature of a water reuse project is that of public health. Water proposed for the reuse practices outlined in this report will meet the California Department of Health Services Regulations for the safe use of reclaimed water. Three optional sources of supply have been analyzed, and it is recommended that the City pursue a supplemental supply form the San Jose Creek Water Reclamation Plant operated by the Los Angeles County Sanitation Districts. It will be necessary to convey the reclaimed water through existing facilities of the City of Industry, and construct new pumping and transmission facilities from Industry through the Walnut Valley Water District service area to Diamond Bar. A computer model of the proposed distribution system has been developed, and the results identify pumping and pipeline system capabilities and locations within the City through a staged construction program. A storage facility is also required to optimize delivery from the Ultimate System. The probable project costs for the Ultimate System, which maximizes the amount of reuse, are estimated at $17.3 million. An Initial System is identified for partial reclaimed water service, at a probable project cost of $9.6 million. A project financing strategy has been developed which includes pursuit of a State low- interest loan, participation in the MWDSC Local Projects Program, and potential revenue bond or certificates -of -participation programs. 1-1 11 C The study concludes that the Diamond Bar Water Reuse Project is technically viable, is cost-effective when compared to the costs of developing new potable water sources, and will require the consummation of various contractual agreements with other entities. A seven -point action program identifies further activities leading to project implementation. It is recommended that the City initiate a joint study session with Walnut Valley Water District_ regarding the final report recommendations. 1-2 CHAPTER 2 CURRENT WATER REUSE PRACTICE Successful wastewater reclamation and reuse programs have been operated in Los Angeles County since the early 1960's. The Sanitation Districts of Los Angeles County (LACSD) operate five water reclamation plants (WRP) which produce reclaimed water suitable for numerous forms of reuse. Two of the plants are in relatively close proximity to the City of Diamond Bar (City), the Pomona WRP immediately north of the City limits, and the San Jose WRP at the intersection of the San Gabriel River Freeway and the Pomona Freeway. Reclaimed water is presently used for irrigation in the City at the following locations: Diamond Bar Golf Course for turf irrigation and ornamental lake supply, the Gateway Corporate Center for greenbelt and slope irrigation, and by Caltrans for a portion of the freeway landscape within the City. The reclaimed water originates at the Pomona WRP, and is conveyed to the City through the reclaimed water transmission and distribution systems of the City of Pomona (Pomona) and the Walnut Valley Water District (WVWD). The current level of water reuse at these three City locations is 0.36 million gallons per day (mgd) on an average annual basis, with peak daily deliveries approaching 1.0 mgd. The reclaimed water supplied to the City consistently complies with criteria and guidelines for the use of reclaimed water as promulgated by the California Department of Health Services. The City desired to take a proactive step to expand the present water reuse practice in the City, and on September 5, 1989 selected Boyle Engineering Corporation (Boyle) to prepare this feasibility study. El 11 fl 2-1 Ir CHAPTER 3 RECLAIMED WATER DEMANDS The current and projected demand for reclaimed water in the City is summarized in this chapter through delineation of reuse sites, a market survey, and calculation of demand rates. REUSE SITES DELINEATION The first step in analyzing the potential demand for reclaimed water is to delineate reuse sites and identify potential users. In surveying the City and its surroundings, the following sites were identified on the basis of acreage and are grouped according to the following categories: • Recreational Irrigation School Site Irrigation Residential Irrigation Greenbelt Irrigation Other Potential Reuse IThese sites are delineated on Figure 3-1 and described below. IRecreationallrrigation Recreational irrigation demand in and adjacent to the City includes: existing and proposed golf courses, existing and proposed parks, the Little League field and Diamond Bar Country Estates. Golf Courses. The Diamond Bar Golf Course is an existing public course owned by the County of Los Angeles and situated within the City's limits. Reclaimed water has been used to irrigate the course since 1981. There are! plans for the construction of two 18 -hole golf courses on what is currently the Firestone Boy Scout Reservation, according to the Southern California Golf Association (SCCA). In addition to the golf course, a clubhouse and the SCGA regional headquarters are being planned for this area. 3-1 NO. NAME 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 DIAMOND POINT ELEMENTARY GATEWAY CENTER INDUSTRIAL PARK CARLTON PETERSON PARK GOLDEN SPRINGS ELEM. FUTURE ELEM. SCHOOLS LITTLE LEAGUE PARK NHL ARMSTRONG ELEM, LORBEER JR. HIGH SCHOOL PANTERA PARK TRES HERMANOS PARK SYCAMORE CANYON PARK M.D. #38 FUTURE PARKS SUMMIT RIDGE PARK M.D. #39 PAUL C. GROW PARK QUAIL SUMMIT ELEMENTARY CHAPARRAL JR. HIGH SCH. MAPLE HILL ELEMENTARY MAPLE HILL PARK THE COUNTRY THE COUNTRY DEVELOPM T EVERGREEN ELEMENTARY DIAMOND BAR HIGH SCHOOL HERITAGE PARK CASTLE ROCK ELEMENTARY WEST DEVELOPMENT REAGAN PARK M.D. #41 STARSHINE PARK LARKSTONE PARK SOUTH POINT MIDDLE SCH WALNUT ELEMENTARY 57 FREEWAY 60 FREEWAY FIRESTONE GOLF COURSE SO. COUNTY DEVELOPM'T FUTURE HIGH SCHOOL MURE 3-1 Parks. Eight parks are currently maintained by the City's Park and Recreation Department. In addition, two sites have been set aside for future park development. According to the City's Community General Plan, however, the City is deficient in acres of park land. To help rectify this situation, a Park Dedication Ordinance was adopted and requires that subdividers provide park space to serve new developments. Based on this requirement, future parks, although not specifically identified at this time, will be Iconsidered when assessing potential demands. Little League Field. The Little League field is situated along the northern boundary of the City, and consists of a 16 -acre area that could be irrigated with reclaimed water. Diamond Bar Country Estates. The Diamond Bar Country Estates Association maintains the Country Park - one hundred thirty three acres of land in its natural state, an equestrian arena, tennis courts, and two landscaped entrances. The community and its facilities lie in the southeast corner of the City. School Sites Irrigation Diamond Bar is served by two school districts: Walnut Unified School District, which covers the southern area of the City, and Pomona Unified School District which covers the northern area. There are currently eight elementary schools, two junior high schools, and one high school within the City's limits. Due to the influx of school age children, new elementary schools and one additional high school have been proposed. These future sites will be considered in the assessment of potential demands. For purposes of this study only, it has been assumed by the City that the Future high school could be located on the Tres Hermanos Ranch portion of the City. Residential Irri_aq tion There are three areas which are being considered as sites for new residential development, in or adjacent to the City. Consideration could be given to including dual water distribution systems in these developments, which are described as follows: 1) One hundred eighteen lots within the Country Estates, with an average lot size of over an acre. 2) An area currently outside of the City's limits which extends from the City' ty ty s southern border to the Orange County line. The approximate gross acreage of this area is over 2500 acres. 1 3) The pocket of land bordering the City's limits, west of Brea Canyon Cutoff Road. IGreenbelt Irrigation u c 0 Potential greenbelt irrigation in the City includes areas within the existing Landscaped Maintenance Districts and freeway irrigation within the Caltrans right-of-way. Landscaped Maintenance Districts. The City currently has three landscaped maintenance districts (M.D.). M.D. #38 includes landscaped areas along the City's major arterials: Diamond Bar Boulevard, Grand Avenue, Golden Springs Drive, Pathfinder Road, Brea Canyon Road, Sunset Crossing Road and Temple Avenue. M.D. #39 is located in the center portion of the City along its eastern border, and M.D. #41 covers an area in the southwest corner of the City. Freeway Right -of -Way. Caltrans currently maintains landscaped areas within it's right-of-way along the 57 and 60 freeways. A portion of this greenbelt is already being served by a reclaimed water system, but reuse levels could increase significantly. Other Potential Reuse Other potential applications of reclaimed water use in Diamond Bar have been investigated, including: 1) Irrigation of a potential post secondary education campus that could be located in the City; 2) water used for fire control, and 3) toilet flushing in future industrial park high-rise construction. Potential Campus Irrigation. The California Post secondary Education Commission and other State of California education entities are evaluating several potential sites throughout the State for future post secondary education campuses, including a site in the City. However, initial planning has not indicated that the City site will be pursued for detailed investigation, and therefore is not considered for reuse potential at this time. [�Cx t t t r [l I] Fire Control. The Los Angeles County Fire Department was questioned about the use of reclaimed water for fire control. It was determined that since the risk of fire is low in this area, use of reclaimed water would not significantly diminish the demand for potable water. Also, it appeared to the Fire Department that the City has an equal fire risk throughout; therefore, it was not possible to concentrate the demand by focusing on a particular area. Consequently, the potential reclaimed water demands for this specific use were not further explored. Use of reclaimed water for slope irrigation (landscaped maintenance districts) would indirectly result in water reuse for fire protection. High-rise Toilet Flushing. One of the more state-of-the-art applications for reclaimed water use is that of toilet -flushing in high-rise buildings. Although the California Department of Health Services (CDHS) has not yet issued final approval of such application, two high-rise buildings in the City of Irvine have been constructed with separate systems for toilet flushing with reclaimed water, and actual operation is expected soon. Future buildings in the Gateway Corporate Center, the industrial park on Grand Avenue, and possibly a future civic center/senior center are candidates for high- rise toilet flushing systems fed by reclaimed water, and will be considered in this study. MARKET SURVEY With this preliminary identification of potential water reuse sites and a review of records from the water purveyor, eight potential users were identified for the market survey. In general, if a customer's usage was recorded to be more than 500 ccf/month, then they were considered to be potential users. On this basis, a market survey was performed to determine the level of interest of these potential users in the use of reclaimed water for landscape irrigation. The following summarizes the finding of the preliminary market survey. ISchools i The Walnut Unified School District currently has school sites outside of the City limits that are served by a reclaimed water system. The remaining schools are all candidates for reclaimed water service. A representative from the maintenance department attributed certain costs to the quality of reclaimed water, but still noted the overall savings. The 3-4 Pomona Unified School District has had no prior, experience with such a system; however, they expressed an interest in water reuse for irrigation of their athletic fields and landscaped areas. IParks Although the City of Diamond Bar is interested in reclaimed water for their parks, Los Angeles County Department of Public Works (LACDPW) was surveyed because of their past experience in maintaining these parks. The LACDPW Park Architect initially expressed concern over the effects of reclaimed water on plant growth, but stated an interest if there were to be dollar savings resulting frorn the conversion. Diamond Bar Country Estates Association The Association expressed an immediate interest in a reclaimed water system. They listed a trail, their community entrances and show arena as potential sites. Additional land is slated for development, which would increase their current water usage for irrigation. Diamond Bar Golf Course In addition to potential users, an existing user, the Diamond Bar Golf course, was contacted to discuss their experience with reclaimed water service. The golf course is owned by Los Angeles County Department of Parks and Recreation, but the land is leased to Golf Corporation. Reclaimed water is delivered to a lake within the site. A booster pump draws water from this lake and feeds it to the sprinkler system. In general, the system has worked well. They cited the benefits to plant growth, service reliability., and did not have any reports of disposal or runoff problems, or difficulty in maintaining separate potable and reclaimed water systems. 3-5 n Caltrans Although only small quantities of reclaimed water have been used for freeway area irrigation in various parts of Southern California, Caltrans is now willing to pursue expanded reuse within it's rights-of-way. Recent legislation has been enacted to provide a stimulus to such programs. It is expected that Caltrans will be a willing participant in an expanded reuse program in the City. Firestone Golf Course Discussions have been held with representatives of SCGA regarding the potential for a reclaimed water service to the proposed golf course development planned for the Firestone Boy Scout Reservation. Although SCGA is hopeful that untreated imported water from the MWDSC Yorba Linda Feeder can be: used for this purpose, they would consider an alternative reclaimed water system. RECLAIMED WATER DEMANDS Havingestablished the potential areas of water revise it is necessary t p ary o quantify this usage. The assumption throughout is that potential users will want to maximize the use of reclaimed water wherever possible. The approach taken in estimating the demands was to determine the current potable water usage, and use this as a basis for: 1) estimating the portions that could be converted to reclaimed water usage, and 2) projecting future demands. Data was collected from various sources to develop potential water reuse demands. Walnut Valley Water District provided Customer History Reports which record domestic water usage per billing period for those customers identified as potential users. WVWD also provided Reclaimed Water Reports which record monthly usage rates and irrigable acreage for sites currently being served by WVWD's reclaimed water system. The City provided construction plans of its parks. A survey of these plans resulted in an estimate of irrigable acreage and a corresponding demand rate. Upon developing the potential demands, the corresponding reuse sites were classified in the following manner: 3-6 1. Sites within the City limits which are currently being served by a reclaimed water distribution system. 2. Existing sites within the City's limits to be served by an expansion of the system. 3. Future sites within the City's limits to be served by an expansion of the system. 4. Future sites outside of thei C ty to be served by an expansion of the system. The results of this analysis are presented in Table 3-1 - Summary of Potential Reclaimed Water Demands. Table 3-2 is an expansion of the information presented in Table 3-1, and lists the sites which are included in the four potential reuse categories described above, along with the corresponding demand estimate. Following Table 3-2 is a descriptive analysis of the data which resulted in the tabulation of potential reclaimed water demands. Schools The average monthly domestic water usage was calculated from the WVWD Customer History Reports which record billing information from the past two years. The average monthly reclaimed water demand was estimated to be equal to the average monthly domestic water usage minus a rate of 15 gallons/student/day for the school year (9 months). The ration of reclaimed water demand to domestic water usage was found to be in keeping with ratio of rates established in WVWD's report for a similar application. Aeakin factor f p g0 10 was used to calculate peak day requirements. This factor was derived from the ratio between peak month to average month water demands (monthly peaking factor of 4), and from an assumed irrigation rate of 3 times/week. A proposed high school and additional elementary schools were included in the tabulation of potential reclaimed water demands. The: demands for the high school were assumed to be the same as for the existing Diamond Bar High School, and those for the elementary schools, the same as the average of the existing schools. 3-7 rl v Ll r L' TABLE 3-1. SUMMARY OF POTENTIAL RECLAIMED WATER DEMAND I AVERAGE I PEAK I CLASSIFICATION (DAY (MGD) I DAY (MGD)) ----------------------------------------------------------------------------I WITHIN CITY LIMITS: I I 1 I. SITES SERVED BY EXISTING SYSTEM 1 .359 1 .9481 11. EXISTING SITES TO BE SERVED BY EXPANSION OF SYST.1 .526 1 1 1 2.3761 1 SUBTOTAL -EXISTING POTENTIAL DEMAND 1 .885 1 3.3241 [II. FUTURE SITES TO BE SERVED BY EXPANSION OF 1 I SYSTEM ( .729 1 1 1.4041 SUBTOTAL -POTENTIAL DEMAND WITHIN CITY 1 1 1 1.613 1 I I 1 4.7281 OUTSIDE OUTSIDE OF CITY LIMITS: I I I IV. FUTURE -SITES -TO BE -SERVED -BY EXPANSION OF- SYSTEM -1----- 967-1-----25531 TOTAL -POTENTIAL DEMAND 1 2.580 1 7.2801 v Ll r L' Parks One hundred fifteen acres of park currently exist in either a developed or partly developed state. An additional 25 acres of park land are undeveloped. Of this total of 140 acres, the City's Community General Plan dictates that 58 acres will remain in their natural state; therefore, 82 acres of existing park land are either developed or will be developed in the future. Assuming that 80 percent of developed land is irrigable, then 65 acres of land set aside for parks is irrigable. Of this 65 acres, 40 are in existence (as established by a quantity takeoff of the park plans). The remaining twenty five irrigable acres of park land are assumed to be developed in the future. IThe Community General Plan also projects a need for an additional 65 acres of park land if the City develops to capacity. Using the ratio of irrigable acreage to total acreage for land that has been set aside for parks, and applying this to the projected acreage for future parks, this results in an additional 30 irrigable acres of future park. In conclusion, the total estimate of irrigable acreage for future parks is 55 acres. The average demand was calculated using the estimated irrigable acreage and a factor of 2.14 acre feet per acre per year (ft/yr). This factor is an average calculated from data supplied in WVWD's Reclaimed Water Usage Monitoring Reports for parks currently being served by a reclaimed water system. The peak day demand was calculated using a peaking factor of 2.64, a number which has been established in the "Orange and Los Angeles Counties Water Reuse Study" to be representative in this type of application. Aside from the existing and projected park requirements, a future park site was located in the eastern fringe of the City, and is assumed to be a regional park of 50 irrigable acres. Demands for this park were estimated using the same factors as described above. 3-8 i w Landscaped Maintenance Districts The total average monthly water use was calculated as an average of the monthly rates recorded in WVWD's Customer History Reports. The reclaimed water demand is estimated to be equal to the average domestic water usage, assuming that all of the water usage reported is for irrigation purposes. A peaking factor of 2.64 was used to calculate peak day requirements. Caltrans A procedure similar to that used to calculate the Maintenance District demands was used to estimate Caltrans potential usage. IOther The reclaimed water demand for the Little League Field, YMCA, and Diamond Bar Country Estates was estimated on the basis that the; domestic water reported for these users by WVWD is principally for irrigation purposes. Golf Course Based on information supplied by the Southern California Golf Association, an average demand of 700 afy. was assumed, since the proposed course will be of "Scottish" design with reduced irrigation requirements. Residential Irrigation For the Country Estates Development, tract plans were used to estimate gross acreage less acreage remaining in a natural state (approximately 30%). A factor of 500 gallons/acre/day was applied to the resulting acreage for an estimate of the potential demand, based on dual distribution experience of Las Virgenes Municipal Water District. Assuming that the development of thetential area south of the a City would be similar to that planned for Diamond Bar, it was estimated that 75 percent of the land will be developed, of which 90 percent will be residential use. The same factor of 500 gallons/acre/day was applied for residential irrigation. 3-9 i 11 For the potential west development, the total acreage was multiplied by the above water reuse factor. High-rise Toilet Flushing The gross acreage set aside for commercial and/or industrial park development was multiplied by 40 percent, resulting in a square footage estimate of the building pads. it was assumed that an average building would be three stories high. A factor of 30 gallons per day per 200 square feet was applied, resulting in an estimate of the potential demand for toilet flushing in future City high-rise buildings. 3-10 ITABLE 3-2. POTENTIAL REUSE SITES AND DEMANDS I. SITES SERVED BY EXISTING SYSTEM -------------------------------------------- RECLAIMED WATER I DEMAND (MGD) WATER REUSE SITES •- ---------------- AVERAGE PEAK DAY DAY (1) ---------------------------- -------------------------------------------- DIAMOND DIAMOND BAR GOLF ( --- --------- .507 COURSE (AND LAKE) CALTRANS•RTE 57 & 60 .024 .063 GATEWAY CORP. CENTER -------------------------------------------- .143 .378 TOTAL: .359 .948 / -------------------------------------------- II. EXISTING SITES TO BE SERVED BY EXPANSION OF SYSTEM A. SCHOOLS --------------------------------------------------------------------- TOTAL RECLAIMED WATER AVERAGE DEMAND (MGD) WATER REUSE SITES STUDENT MONTH -------------------- ENROLLMNT ( WATER AVERAGE ( PEAK USE (MGD) DAY (2) DAY (3) --------------------------------------------------------------------- WALNUT UNIF. SCHOOL DISTRICT WALNUT ELEM 550 .004 ( .000 .00c CASTLE ROCK ELEM 710 .015 .007 .068 MAPLE HILL ELEM ( 599 .024 .017 .168 EVERGEEN ELEM 750 .024 .016 .160 QUAIL SUMMIT ELEM 476 .014 (• .009 .087 CHAPARRAL JR. H S 1200 .045 .032 .316 DIAMOND BAR H S 2056 .038 I .015 ( .151 SOUTH PT MID SCH 600 .013 .007 .070 POMONA UNIF. SCHOOL DISTRICT GOLDEN SPRNGS ELEM 740 .012 DIAMOND PT ELEM 580 .009 .003 .002 .035 .024 ARMSTRONG ELEM 415 .005 .000 .002 LORBEER JR H S 565 .033 026 .262 TOTAL: .236 .134 1.343 t B. PARKS TOTAL ( RECLAIMED WATER RECLAIMED WATER DEMAND (MGD) TOTAL ESTIMATED AVERAGE DEMAND (MGD) WATER REUSE SITES ACREAGE IRRIGABLE YIELD -------•----------- (MGD) (5) DAY DAY (1) ACREAGE ) (AC-FT/YR AVERAGE PEAK ---------------------------------- ----------- .013 - -(4) ---------------------I------- DAY DAY_ (1) OTHER STARSHINE 2.0 ' 2.0 4.28 .004 -010 061 -.-----.160 REAGAN 0 6.0 4.5 0 9.63 .009 .023 HERITAGE 3.4 3.0 6.42 .006 .015 MAPLE HILL 4.0 5.0 10.70 .010 .025 PAUL C. GROW 5.0 5.0 10.70 .010 .025 SUMMIT RIDGE ( 26.0 7.0 14.98 .013 .035 SYCAMORE CANYON 51.0 6.0 12.84 .011 .030 CARLTON PETERSON ---------------------------------------------------------------------------------- 16.2 ( 7.5 ( 16.05 .014 .038 TOTAL: 1 113.6 1 40.0 .076 202 -------------------------------•---------------------------!----------I----------- C. LANDSCAPED MAINTENANCE DISTRICTS ---------------------------------------------------------- TOTAL RECLAIMED WATER AVE MTH DEMAND (MGD) WATER REUSE SITES ( WATER ---------------------- USE AVERAGE ( PEAK --------------- -•-- •� (MGD) (5) DAY DAY (1) M.D. #38 ------------------------------------ .074 .074 .195 M.D. #39 .071 .071 .189 M.D. #41 ---------------------------------------------------------- .043 .043 .113 TOTAL: .188 .497 D. CAL TRANS TOTAL ( RECLAIMED WATER AVE MONTH DEMAND (MGD) WATER REUSE SITES WATER, - - E AVERAGE PEAK (MGD) (5) DAY DAY (1) -----------------------------. 57 FWY ---------------------------- S 040 .040 .105 60 FWY .013 ( .013 .034 OTHER 008 .008 TOTAL: 061 -.-----.160 .022 B. RESIDENTIAL { { RECLAIMED WATER { ESTIMATED { DEMAND (MGD) WATER REUSE SITES { IRRIGABLE ( --------------------- { ACREAGE { AVERAGE { PEAK --------------------- ------------I- DAY-----(6)--------DAY---------- AY-(6)-- --DAY- ----- THE COUNTRY DEVELIT { 104 1 .052 { .137 TOTAL: --------------- -------- -- -------052 �137 --------. 11 E. OTHER { TOTAL { RECLAIMED WATER { AVE MONTH { DEMAND (MGD) WATER REUSE SITES ( WATER ---------------------- { USE { AVERAGE { PEAK { ---------------------------------- (MGD) (5){-_. DAY_-- ----------.--- { DAY (1) LITTLE LEAGUE FIELD { .013 { .013 ( .034 DS COUNTRY ESTATES { .053 { .053 { ,.141 TOTAL: -------------------•--•--------------�- --------. 174 GRAND TOTAL: .526 2.376 III. FUTURE SITES WITHIN CITY TO BE SERVED BY EXPANSION OF SYTEM A. SCHOOLS --------------------------------------------------------------------- { TOTAL ( RECLAIMED WATER { ( AVERAGE { DEMAND (MGD) WATER REUSE SITES ( STUDENT { MONTH { -------------------- { ENROLLMNT { WATER ( AVERAGE { PEAK USE (MGD) i DAY i DAY (3) ---------------------------------- VIC. TRES HERMANOS { --------------------- { { ---•---------- { HIGH SCHOOL { 2000 { .038 { .015 { .150 ELEM. SCHOOLS { --------------------------------•------------------------------------ 1200 { .026 { .014 { .140 TOTAL ------------------------------------------------ -029 -------.290 B. RESIDENTIAL { { RECLAIMED WATER { ESTIMATED { DEMAND (MGD) WATER REUSE SITES { IRRIGABLE ( --------------------- { ACREAGE { AVERAGE { PEAK --------------------- ------------I- DAY-----(6)--------DAY---------- AY-(6)-- --DAY- ----- THE COUNTRY DEVELIT { 104 1 .052 { .137 TOTAL: --------------- -------- -- -------052 �137 --------. 11 IC. HIGH - RISE TOILET FLUSHING t I GROSS I BUILDING I RECLAIMED WATER REUSE SITES ACREAGE I SQUARE I WATER FOOTAGE ( DEMAND I ------------I- (7) I (MGD) (8) IND. PARK ON GRAND I 19 I 993168 ( .149 GATEWAY �CENTER -------�----•----38 �•--1986336 I--------.298 TOTAL: ------------------------------------------------------ I I I .447 D. PARKS --•------------------------------•----------------------------------- I I I RECLAIMED WATER I ESTIMATED I AVERAGE I DEMAND (MGD) WATER REUSE SITES I IRRIGABLE I YIELD I -------------------- ----------------------I--•--------'------- I ACREAGE I (AC-FT/YR I (4) I---------- AVERAGE I PEAK MONTHDAY (1) LARKSTONE I 2 I 4.28 ( .004 I .010 PANTERA I 11 I 23.54 I .021 I .055 ADDIL REQUIRED 42 I 89.88 I .080 I .212 SUBTOTAL: I 55 I 117.70 I .105 I .277 VIC. TRES HER14ANOS ----------------------------------------------------------•---------- I 50 I 107.00 I .096 I ,252 TOTAL: ---.-----•----------------------------------------------------------- .201 .530 GRAND TOTAL:===_____________________________________ TOTAL OF ALL ALTERNATIVES: 2.580 7.280 NOTES: (1) BASED ON PEAKING FACTOR OF 2.64 (2) BASED ON MONTHLY AVERAGE OF DOMESTIC WATER DEMANDS AND ON 15 GAL/STUDENT/DAY WATER USE (3) BASED ON PEAKING FACTOR OF 10 (4) BASED ON AVERAGE FACTOR OF 2.14 FT/YR CALCULATED FOR PARKS CURRENTLY USING RECLAIMED WATER (5) BASED ON AVERAGES FROM WVWD CUSTOMER HISTORY REPORTS (6) BASED ON WATER REUSE FACTOR OF 500 GAL/ACRE-DAY (7) BASED ON GROSS ACREAGE X 40% X 3 STOREYS (8) BASED ON WATER REUSE FACTOR OF 30 GPD/200 SF t IV. FUTURE SITES OUTSIDE OF CITY TO BE SERVED BY EXPANSION OF SYSTEM - A. GOLF COURSE ---------------------------------------------------------- I I RECLAIMED WATER I AVERAGE DEMAND (MGD) WATER REUSE SITES YIELD --------------------- I (AC-FT/YR AVERAGE PEAK DAY DAY (1) FIRESTONE GOLF COURSE ---------------------------------------------------------- 700.000 .625 1.650 TOTAL: ------------------------------------------ 625 I 1 650 ------- B. RESIDENTIAL ---------------------------------------------------------- I RECLAIMED WATER ESTIMATED I DEMAND (MGD) WATER REUSE SITES IRRIGABLE ( --------------------- ACREAGE I AVERAGE I PEAK I DAY (6) I DAY (1) .......................................................... -•-.----_-----.285 SO.COUNTY DEVEL'T 570.1 I -••---- .752 BREA CYN DEVELIT --•------------------------------------------------------- 114 I .057 I .150 TOTAL: I --------------------------------------------------------- 684 I .342 I .903 GRAND TOTAL .967 2.553 may, �l ==o==as=sexes=e===a==aoea-a=essaass=aa=ssao=r=ccaaoo TOTAL OF ALL ALTERNATIVES: 2.580 7.280 NOTES: (1) BASED ON PEAKING FACTOR OF 2.64 (2) BASED ON MONTHLY AVERAGE OF DOMESTIC WATER DEMANDS AND ON 15 GAL/STUDENT/DAY WATER USE (3) BASED ON PEAKING FACTOR OF 10 (4) BASED ON AVERAGE FACTOR OF 2.14 FT/YR CALCULATED FOR PARKS CURRENTLY USING RECLAIMED WATER (5) BASED ON AVERAGES FROM WVWD CUSTOMER HISTORY REPORTS (6) BASED ON WATER REUSE FACTOR OF 500 GAL/ACRE-DAY (7) BASED ON GROSS ACREAGE X 40% X 3 STOREYS (8) BASED ON WATER REUSE FACTOR OF 30 GPD/200 SF t CHAPTER 4 SUPPLY ANALYSIS This chapter presents an analysis of various sources of reclaimed water supply for the City reuse system. The following sources have been analyzed: 1) Pomona W.R.P. (LACSD) 2) San Jose Creek W.R.P. (LACSD) 3) Potential Diamond Bar W.R.P. (City) POMONA W.R.P. The Pomona W.R.P. operated by LACSD is the source of supply for current water reuse in the City. The plant has a rated capacity of 10 mgd, and an expansion to a total of 15 mgd is planned to be completed in 1991. By long term agreement, the City of Pomona has a right to utilize up to the full plant flow, which it does except during brief winter periods. In addition to reclaimed water use in the City of Pomona for landscape and industrial uses (two paper mills), extensive water reuse occurs at Cal Poly - Pomona University. 2000 acre-feet/year is utilized by the WVWD, including current use in Diamond Bar. Discussions with LACSD personnel indicate that no excess reclaimed water supply is presently available from the Pomona WRP, and that the additional 5 mgd available after # the expansion will probably be utilized by existing customers, including Cal Poly - Pomona, Golden Gate Paper Company, WVWD, and LACSD itself for use at the Spadra Landfill. Discussions with the City of Pomona Water Department confirm that no continuous, supplemental reclaimed water supply is available for another entity either now or following the planned Pomona WRP expansion. Diamond Bar's current supply would not be reduced by these future uses. A separate analysis has been conducted to determine if it might be feasible to supply reclaimed water to a current customer of the Pomona WRP/City of Pomona delivery system, e.g. Cal Poly University, Pomona, from an alternative supply location, e.g. an extension of the existing San Jose Creek WRP/City of Industry delivery system. If such �I 4-1 1 i r 11 11 a program were cost-effective, it is conceivable that some reserve capacity in the Pomona WRP/City of Pomona system could be created for a direct supply to Diamond Bar. Cost estimates have been prepared for a conceptual pumping and transmission system from the present terminus of the Industry system in Industry Hills to the Cal Poly - Pomona campus. Unit costs of these supply facilities are approximately 40 percent greater than the projected supply costs from San Jose Creek WRP to Diamond Bar. Also, additional conveyance facilities would have to be built from the Pomona WRP to the Diamond Bar system. It is therefore concluded that this conceptual idea is not cost- effective. It is concluded that the Pomona WRP is not a viable long term source of reclaimed water for the City. SAN JOSE CREEK W.R.P. The San Jose Creek W.R.P. presently treats 62.5 mgd of wastewater to levels that meet CDHS Title 22 Standards, and the plant is programmed for expansion to 100 mgd, slated for completion in 1992. Flows are expected to increase to approximately 85 mgd following the expansion. Even considering other water reuse commitments, e.g. downstream groundwater recharge, at least 30 mgd is available for irrigation and other reuse by other agencies, with over 60 mgd available for such use after the proposed expansion. Current reuse levels from the San Jose Creek WRP ;are low, approximating 1.5 mgd for use at the Industry Hills Conference Center, California Country Club, and a small nursery. Plans for additional use of reclaimed water from the San Jose Creek WRP are planned as follows: 1) Puente Hills Landfill (LACSD) - 3 mgd; 2) Rose Hills Cemetery - 1 mgd; 3) City of Industry - 2 mgd (includes 1 mgd requested by WVWD). The City of Industry (Industry) currently has an agreement with LACSD for use of up to a 4 mgd supply of San Jose Creek WRP reclaimed water, and is presently attempting to increase the contracted amount to 10 mgd. Discussions with both LACSD and Industry indicate a willingness to further increase contracted amounts to include projected water reuse by the City. 4-2 I Industry is considering the extension of its system along the San Jose Creek Channel, potentially extending to the Tres Hermanos Ranch area. This program should be further clarified with Industry, and may be utilized in the proposed project scheme in a way that would be mutually beneficial to Industry, WVWD and the City. 6 t In order to convey reclaimed water from San Jose Creek WRP to the City, it would be necessary to accomplish the following: 1) Obtain capacity rights in the Industry pumping and transmission facilities between San Jose Creek WRP and Industry Hills, 2) Construct additional pumping and transmission facilities to connect with the WVWD reclaimed water system, 3) Parallel some transmission facilities within the'WVWD service area. Interconnection With WVWD The western portion of the WVWD reclaimed water system terminates near the Industry reclaimed water pipeline. There are two possible alignments for a proposed interconnection, as shown on Figure 4-1. However, there are technical difficulties associated with an interconnection. One difficulty is that both of the WVWD east -west pipelines contain pressure relief valves (PRV's). The PRV's effectively limit the water flow in the opposite direction needed to supply Diamond Bar. The second difficulty is related to the flow direction in the Fairway Drive pipeline. It appears the water also flows in the opposite direction when needed to supply Diamond Bar during the irrigation period. A substantial portion of the WVWD system would require engineering analysis and re -design to account for different operating pressures and flow directions should interconnection be attempted. The third difficulty is associated with the Colima Road/Golden Springs Drive pipeline. This 12 -inch diameter pipeline is not of sufficient capacity to efficiently transport the flows required by Diamond Bar. 4-3 77-1�7- LA P ENTE�- 0� 7 FIGURE 4-1 PROPOSED NTERCONNIECTONS IN WVWD AREA Rowland ry H*M t :ienda ights ears;A.- ff LEGEND CITY OF RADUSTRY RECLAMED WATER PPEUNE POTENTIAL NTERCONNECTION OPTIONS 20" WVVVD RECLAMMED WATER PIPELINE FIGURE 4-1 PROPOSED NTERCONNIECTONS IN WVWD AREA ISeparate Connection The technical problems associated with interconnection can be bypassed by a separate connection. A supply system is proposed to transport reclaimed water from the City of Industry system terminus to a location east of Brea Canyon Cutoff and Colima Roads. At that location, an intertie with the WVWD system would be made. Half of the flows would utilize the WVWD system, the remainder would flow in a proposed parallel pipeline to the existing WVWD terminus at the Diamond Bar Golf Course. Figure 4-2 shows a schematic of the proposed system. Booster stations would be required to convey the reclaimed water to higher elevations. Two booster stations capable of increasing the HGL by approximately 245 feet (490 feet total) are anticipated. It may also be possible to utilize the concept of "wheeling" a portion of City reclaimed water needs through the WVWD system on a temporary basis. Detailed hydraulic modeling studies and contractual agreement with WVWD would be necessary to verify the feasibility of this concept. ' POTENTIAL DIAMOND BAR W.R.P. Another potential source of reclaimed water would result from the construction of a potential water reclamation plant within the City itself. It would be envisioned to divert sufficient wastewater flows from the trunk sewer system upstream of the connections to the LACSD interceptor system, to meet the reclaimed water needs of the City. The capacity of the Diamond Bar W.R.P. would be approximately 4 mgd initially, with ultimate expansion to a total of approximately 6 mgd. Implementation of the potential Diamond Bar WRP project would involve extensive planning to address technical and environmental aspects of such a major project; would incorporate state-of-the-art treatment technology, including air emissions collection and scrubbing; and would necessitate a major financial commitment. It is estimated that the initial capital cost for such a facility would approximate $18,000,000, and including ' expansion costs to meet future reclaimed water demands, total capital costs would exceed $25,000,000. L 4-4 1 1 1 1 i i 1 1 1 1 LEGEND EXISTING CITY OF INDUSTRY SYSTEM �- PROPOSED SUPPLY CONNECTION PIPELINE �r EXISTING WVWD DISTR13UTION SYSTEM FIGURE 4-2 i RECOMMENDED SOURCE OF SUPPLY Although the Pomona WRP would be the logical source of additional reclaimed water for the City, the supply is and will be constrained by existing reuse practice. The City could construct it's own reclamation plant, but capital costs would exceed $25 million. The San Jose Creek WRP has excess capacity for supplying the City's reclaimed water demand; supply costs to utilize this source, as will be described in Chapter 6, will approximate $5 million. It is therefore recommended that the City pursue a supplemental reclaimed water supply from the LACSD San Jose Creek WRP. 4-5 CHAPTER 5 STORAGE ANALYSIS Storage facilities are beneficial to meet supply and reliability requirements of reclaimed water systems. By capturing daily reclaimed water supply peak flows during the rnon -irrigation period and conveying into storage, distribution of reclaimed water during periods of low supply can be made possible. Providing more than one maximum demand day of on-line storage is not economically ' justifiable. A one -day storage facility will adequately serve the irrigation system for both operational and emergency storage purposes. Instead of providing even greater emergency storage capacity with a larger reservoir, it is recommended that the storage facility design include a backup supply of potable water from WVWD. Such an emergency connection would provide a continuous standby water source for reclaimed ' water outages caused by potential wastewater facility noncompliance, equipment failure or insufficient supply. STORAGE REQUIREMENTS A storage reservoir is recommended for the ultimate system (Stage 2). A storage reservoir is not proposed for the initial Stage 1 construction, since the supply system can ' meet the initial peak hour demands. System reliability can be -provided by varying the supply pump configurations. Provision of a reservoir in the Stage 2 system results in increased supply. By designing the supply system to continually provide reclaimed water at the rate of 5.7 mgd, the ultimate maximum day demand of 17 mgd can be met. The Stage 2 System flow rate is based on the supply system providing 5.7 mgd and the reservoir providing the remainder of the demand ("11.3 mgd). Some level of storage should remain in the reservoir at the end of the irrigation_ cycle. This will provide a . periodic turnover of stored reclaimed water. It has been assumed that this residual storage requirement is 10 percent of the total reservoir capacity. To provide a one -day maximum demand storage capacity plus 10 percent would require a storage facility of approximately 5 million gallons (MG). s, � L STORAGE METHOD Since it is not desirable to remove nutrients from wastewater that will be reclaimed for irrigation, it becomes necessary to initiate control methods to prevent excessive algae growths that would occur in an open reservoir. Experience in using reclaimed water for irrigation has shown that a covered storage facility or enclosed concrete or steel tank, ' with a chlorine residual maintenance control station provides a means whereby proper water quality can be maintained. Algae growth would be prevented due to lack of sunlight, and the chlorine residual prevents slime formation not only in the reservoir, but also in the distribution system. RESERVOIR SITING A preliminary location of a storage reservoir was chosen based on two criteria, hydraulic performance and available land. Consideration wasg iven to meeting the City's reclaimed water storage requirements by utilizing a portion of capacity in a regional covered, surface reservoir envisioned for potential construction by the Industry Urban Development Agency on it's property on the Tres Hermanos Ranch. However, implementation of this regional project would require extensive planning and involvement of several agencies, and is not recommended to meet the smaller storage requirements of the City at this time. Storage facilities are sited. at an elevation which provide the least amount of pumping to refill the reservoir, and at the greatest elevation to provide gravity flow through the distribution system. The preliminary site is centrally located within the distribution system on a currently undeveloped parcel as shown in Figure 5-1. it would be located at a higher elevation of the City which helps to maintain adequate system pressure one both sides of the ridgeline._ Reservoir refill is accomplished with the proposed supply booster located at the Golf Course during the non -irrigation period. A 5 MG enclosed reservoir is proposed to be located at elevation 1240. It will provide for increased supply associated with the Stage 2 System. 5-2 CHAPTER 6 PROJECT DEVELOPMENT This chapter presents a description of the required reclaimed water supply system, staged construction of a distribution system, and facilities cost estimates. 1 SUPPLY SYSTEM - The recommended supply system identified in Chapter 4 is to pursue a supplemental reclaimed water supply from LACSD San Jose Creek WRP, and to accomplish the following: 1. Obtain capacity rights in the industry pumping and transmission facilities between San Jose Creek WRP and Industry Hills. 2. Construct additional pumping and transmission facilities to connect' with the WVWD system. 3. Construct parallel transmission facilities within the WVWD service area. Capacity Rights in Existing System -Facilities ' It is expected that the City of Industry will require cosi: recoveryfor capacity rights related .to Diamond Bar capacity, in the existing pumping and transmission facilities constructed previously by Industry. City of Industry is currently conducting a study to determine the mechanism for assessing such charges; however, no data is forthcoming that can be utilized for this report. Boyle has determined an approximate current value of the capacity rights in the Industry system for ultimate City. reclaimed water demands, based on an original cost - less depreciation approach, and a pro -rata hydraulic capacity analysis. This value is estimate to be $500,000. � e, Area Transmission System As indicated in Chapter 4, it will be necessary to construct additional facilities to convey reclaimed water from the terminus of the Industry transmission main, and paralleling the WVWD system to the Diamond Bar Golf Course. Required facilities include two booster stations, each 5.6 mgd peak capacity; 12,700 LF of 24 -inch pipeline; and 15,500 LF of 12 -inch pipeline. The total costs of these new facilities estimated at $4,995,000. DISTRIBUTION SYSTEM MODEL DESCRIPTION A computer model of the optimum distribution system was developed to assist in the evaluation. The primary step in developing the computer model is to establish a network of pipes and nodes. Network For this study, only 8 -inch and larger pipes were modeled. Nodes were utilized to ' represent points of intersection, changes in pipe diameters, or locations where supply or demands were applied to the system. Data for each node includes the ground elevation, associated average demand and coordinates utilized in plotting the system. Each pipe is described by the two connection nodes, a length, diameter, and roughness coefficient. Supply Sources The sources of reclaimed water to a system can be modeled in three different manners: as a fixed hydraulic grade line (HGL), a fixed flow input or as a pump operating on a pump characteristic curve. By simulating the source, the computer model will calculate the flow delivered to the system under a specified condition. Reservoirs "floating" on the system are generally modeled as a fixed HGL. 11 � s, Demands The reclaimed water requirements at the nodes are referred to as demands. Demands on the system can be entered as average or peak demands. Peak demands are subject to a peaking factor converting average day demands to the peak hour demand. Average demands can be used to represent supply flows which remain constant for the peak condition and therefore are not increased by the peaking factor. Demands on the system are represented as negative numbers. Positive flows represent water entering the system, such as from supply sources. Boosters Booster pumps are utilized to increase the HGL, or water pressure, should service to an, area fall below the minimum allowable level. Booster pumps are modeled by associating a pipe number with a pump curve containing several flow/head coordinates. Pressure Reduction Valves Pressure reduction valves (PRV) area utilized to decrease the HGL, or water pressure. In the model, a PRV is described as a short pipe with the downstream HGL fixed by an inputted value. 1 ULTIMATE SYSTEM 11 The ultimate reclaimed water system would result from construction of both Stage 1 and Stage 2 facilities. It provides reclaimed water to known sites and provides an added capacity for future requirements also identified in Chapter 3. Network A schematic of the Ultimate System is shown on Figure 6-1. The primary transmission pipelines are 20- and 18 -inch diameter, generally located along Grand Avenue and Diamond Bar Boulevard. Intermediate stage distribution pipelines are sized either as 12 - or 8 -inch diameter. 6-3 I I - n 5 S - x 120 -===:::ljfo SCALE: 1" = 3500, LEGEM 8" (PPE DIAMETER) 110 IW (NODE NO,) 112 (PPE NO.) A Puwir4G STATION 5.5 CAPACITY (mgd) 0 RESERVM (MIG) 5 FIGURE 6-1 - - --- - - - - - -===:::ljfo SCALE: 1" = 3500, LEGEM 8" (PPE DIAMETER) 110 IW (NODE NO,) 112 (PPE NO.) A Puwir4G STATION 5.5 CAPACITY (mgd) 0 RESERVM (MIG) 5 FIGURE 6-1 TABLE 6-1 ' NODAL DEMANDS - ULTIMATE SYSTEM Node 1 Average Day Peak Hour 1 100 0.479 0.228 1.437 0.684 110 0.092 0.276 120 0.233 0.699 210 0.030 0.090 220 0.017 0.051 226 0.055 0.165 228 0.252 0.756 229 0.150 0.450 230 0.268 0.804 232 0.245 0.735 234 0.072 0.216 236 0.024 0.072 242 0.002 0.006 244 0.034 0.102 312 0.112 0.336 320 0.005 0.015 322 324 0.316 0.193 0.948 0.579 330 0.011 0.033 332 0.191 0.573 340 0.160 0.480 352 0.105 0.315 354 0.151 0.453 356 0.015 0.045 358 0.125 0.375 400 0.023- 0.069 402 0.113 0.339 404 0.010 0.030 406 0.010 0.030 500 1.935 5.805 TOTAL 5.656 16.968 MG Notes: 1. Only nodes having a negative demand are listed. 6-4 ! A preliminary utility search was conducted to verify the general feasibility of constructing a new medium-sized pipeline within the Diamond Bar Boulevard right-of-way. This search is summarized on Figure 6-2, and indicates no major utility constraints, based on preliminary data. Alternative transmission pipeline construction adjacent to the 57 and 1 60 Freeways would result in greater total project costs. Supply Reclaimed water enters the system at Node 2, which represents the supply intertie with the Walnut Valley Water District's reclaimed water ,system. Approximately 5.7 mgd is required at a constant rate from this supply source. During the non -irrigation period, water is pumped to the storage reservoir. Since the total demand cannot be met by the supply source, a storage reservoir must be constructed to provide the additional needed supply. Water flows from the reservoir at a rate of 11.3 mgd. The reservoir is modeled at Node 1000 with a fixed HGL of 1240 feet. The computer model determines the hydraulic balance of the network system and identifies the supply rate required from the reservoir. Demands I The Ultimate System provides approximately 5.7 mgd on an average basis, and almost 17 MG delivery rate for the assumed 8 -hour irrigation period. Table 6-1 summarizes the nodes and their associated demands under ultimate conditions. Boosters 11 Three booster stations are required to distribute the flows in the Ultimate System. Supply Booster Station. Reclaimed water entering the system from the WVWD supply will need to be boosted. During the non -irrigation period, this booster will continue to receive incoming water and provide sufficient lift to fill the storage reservoir. During the irrigation period this booster conveys 4.1 mgd through a lift of 218 feet. During reservoir refill operations, it boosts 5.7 mgd approximately 323 feet. � s= PLAN SCALE T'= 40' CURB MEDIAN CURB POTENTIAL RECLAIMED VWER PFELINE LOCATION -, SECTION SCALE horiz. I- = 40' vert. 1" = 4' APPROXIMATE LOCATION OF RECLAIMED WATER DISTR13UTION PIPELINE IN DIAMOND BAR BLVD. v uj co In LU lz et I �! PLAN SCALE T'= 40' CURB MEDIAN CURB POTENTIAL RECLAIMED VWER PFELINE LOCATION -, SECTION SCALE horiz. I- = 40' vert. 1" = 4' APPROXIMATE LOCATION OF RECLAIMED WATER DISTR13UTION PIPELINE IN DIAMOND BAR BLVD. Tres Hermanos Booster Station. To provide adequate operating pressure to Nodes 226, 228, and 229 on the Tres Hermanos Ranch, a booster is required for 2.4 mgd with an approximate lift of 196 feet. Firestone Booster Station. Service to Country Park and the proposed golf course. development on the Firestone Boy Scout Reservation utilizes a booster for 6.4 mgd and an 80 -foot lift. Pressure Reduction Valves Four pressure reduction valve stations are required to maintain operating pressures of less than 150 psi. Probable Project Costs An opinion of probable project cost was prepared. Included in the probable cost opinion are facilities -for supply; distribution (including storage); engineering, administrative and contingency. The probable cost opinion was based on published guides for construction estimating and comparison of previous projects. The probable cost opinion represents the engineer's judgement as a design professional, not a construction contractor or estimator, and are supplied for the general guidance of the City. With no control over the cost of labor and material, or competitive bidding and market conditions, the accuracy of such cost opinions as compared to ' contractor bids or actual cost to the City cannot be guaranteed. The probable cost opinion for the Ultimate System is approximately 17.3 million dollars, and is delineated in detail on Table 6-2. i TABLE 6-3 NODAL DEMANDS - INITIAL SYSTEM Node 1 Average Day Peak Hour 100 .228 0.684 210 .030 0.090 312 .112 0.336 320 .005 0.015 322 .316 0.948 324 .193 0.579 330 .011 0.033 220 .017 0.051 230 .268 0.804 110 120 .092 .233 0.276 0.699 332 .191 0.573 354 .151 0.453 1.847 5.541 MG TOTAL Notes: 1. Only nodes having a negative demand are listed. 6-7 w TABLE 6-2 PROBABLE PROJECT COSTS - ULTIMATE SYSTEM * Opinions shown are in the approximate range of -20% to +30%. The opinions are based on planning concepts only and represent. the Engineer's knowledge as a design professional. Actual construction costs, for example, can only be provided by a construction contractor based on construction documents. INITIAL SYSTEM Because of the significant level of project cost necessary for the ultimate system, consideration has been given to a staged construction program in order to provide a partial distribution system at reduced cost. t � ae Engr. Admin Opinion of Unit Item Contingency Probable Facility (1y: cost Q-0 Lt 35% Cost* I. Supply System Capacity Rights 500,000 500,000 175,000 675,000 Booster -5.7 mgd 2 500,000 1,000,000 350,000 1,350,000 Pipe - 24" 12,700 100 1,270,000 444,500 1,714,500 Pipe - 12" 15,500 60 930,000 325,500 1,255,500 Backup Potable Supply 1 50,000 50,000 18,000 68.000 Subtotal - Supply System 5,063,000 II. Distribution System Booster 3 450,000 1,350,000. 472,500 1,822,500 Pipe - 20" 7,120 100 712,000 249,200 961,200 Pipe - 18" 35,280 80 2,822,40 987,800 3,810,200 Pipe - 12" 19,760 60 1,185,60 415,000 1,600,600 Pipe - 8" 34,370 40 1,374,80 481,200 1,856,000 PRV 4 30,000 120,000 42,000 162,000 Storage - 5 MG 1 1,250,000 1,250,000 437,500 1,687,500 Onsite Improvements 25 10,000 250,000 88,000 338.000 Subtotal - Distribution System 12,238,000 TOTAL ULTIMATE SYSTEM 17.301.000 * Opinions shown are in the approximate range of -20% to +30%. The opinions are based on planning concepts only and represent. the Engineer's knowledge as a design professional. Actual construction costs, for example, can only be provided by a construction contractor based on construction documents. INITIAL SYSTEM Because of the significant level of project cost necessary for the ultimate system, consideration has been given to a staged construction program in order to provide a partial distribution system at reduced cost. t � ae The Stage 1 System represents the initial phased system, and provides reclaimed water to a more confined area and provides a limited capacity for future requirements. Network A schematic of the Initial System is shown by Figure 6-3. The primary transmission pipelines are 20- and 18 -inch diameter, generally located along Grand Avenue and Diamond Bar Boulevard. Intermediate stage distribution pipelines are sized either 12- or 8 -inch diameters. In the initial system, service to Diamond Bar High School would be provided from the pipeline in Pathfinder Road. In the Ultimate System, this connection is removed and replaced by a connection to the Fountain Springs Road pipeline. Reclaimed water is supplied directly to Nodes 110 and 120 from pipeline 111 for the initial System; however, in Stage 2 these two nodes receive reclaimed water directly from the reservoir. supply The supply system required for the Initial System would be identical to that required for the Ultimate System. However, the Initial System supply directly meets the peak hour requirements. In the Ultimate System, the supply systems provides maximum day flows with the balance of peaking requirements met from the proposed reservoir. Demands The Initial System requires approximately 1.8 MG per an average day. This equals an almost 5.5 MG delivery rate for the 8 -hour irrigation period. Table 6-3 summarizes the nodes and their associated demands. Boosters The Supply Booster Station is the only booster required in the Initial System. Water entering the distribution system is elevated similar to the Ultimate System. The station would be capable of delivering 5.5 mgd and raising the HGL 358 feet. � e-9 I -azo SCALE: T' _ 3500' LEGEND 12" (PIPE DIAMETER) 110 120 (NODE NO1 ) o-------- o 112 (WE NO.) ♦ PtMApm sTATIoN 5.5 CAPACITY (m9d) FIGURE 6-3 DISTRIBUTION FACILITES - urriwl tvtrr�■ Pressure Reduction Valves Two PRV Stations are required to maintain operating pressures of less than 150 psi. Probable Project Costs An opinion of probable cost for the Initial System was prepared, and is approximately $9.6 million, as shown in Table 6-4. 6-10 Pi * Opinions shown are in the approximate range of -20% to +30%. The opinions are based on planning concepts only and represent the Engineer's knowledge as a design professional. Actual construction costs, for example, can only be provided by a construction contractor based on construction docurnents. 6-11 i TABLE 6-4 PROBABLE PROJECT COSTS - INITIAL SYSTEM Engr. Admin Opinion of Unit Item Contingency Probable Facili Cwt ., Cost Q-Ckst 35% Cost* 1. Supply System Capacity Rights 500,000 500,000 175,000 675,000 Booster -5.7 mgd 2 500,000 1,000,(N)O 350,000 1,350,000 Pipe - 24" 12,700 100 1,270,000 444,500 1,714,500 Pipe - 12" 15,500 60 930,000 325,500 1,255,500 Backup Potable Supply'. 1 50,000 50,000 18,000 68.000 Subtotal - Supply System 5,063,000 II. Distribution System Booster -5.5 mgd 1 500,000 500,000 175,000 675,000 Pipe - 20" 7,120 100 712,000 249,200 961,200 Pipe -18" 18,100 80 1,448,000 506,800 1,954,800 Pipe - 12" 4,180 60 250,800 87,800 338,600 Pipe - 8" 7,110 40 284,400 99,500 383,900 PRV 2 30,000 60,000 21,000 81,000 Onsite Improvements 10 10,000 100,000 35,000 135.000 Subtotal - Distribution System 4,529,500 TOTAL INITIAL SYSTEM 9,592,500 * Opinions shown are in the approximate range of -20% to +30%. The opinions are based on planning concepts only and represent the Engineer's knowledge as a design professional. Actual construction costs, for example, can only be provided by a construction contractor based on construction docurnents. 6-11 i t 1 1 1 1 1 1 CHAPTER 7 FINANCING STRATEGY Because of the large capital outlay necessary to construct the Diamond Bar Water Reuse Project, together with continuing costs necessary for project operation and maintenance, a financing strategy is an important program element. Several of the following sources of funding and revenue could be pursued: 1. State Water Resource Control Board (SWRCB) low-interest. loans for reuse projects. 2. Metropolitan Water District of Southern California (MWDSC) Local Projects Program. 3. Bond Issues. 4. Certificate of Participation. 5. Redevelopment Agency funding. 6. Connection charges. 7. Reclaimed water sales. SWRCB LOW INTEREST LOANS The Clean Water and Water Reclamation Bond Law of 1988 (Chapter 47, Statutes of 1988, Proposition 83) provides $65 million for low interest loans, grants, and guarantees for local agency bonds to local public agencies to construct facilities necessary to eliminate water pollution and public health hazards. The SWRCB administers the program. 7-1 ILoans Of the $65 million, $30 million is available for loans up to 100 percent of the cost of the design and construction of eligible water reclamation and reuse projects. Eligible projects are those that are cost-effective when compared to the cost of alternative new freshwater supplies and for which no federal assistance is currently available. Costs of land for application of reclaimed water are not eligible. Multiple -purpose projects, such as groundwater recharge projects which percolate both storm runoff and treated wastewater, are eligible in proportion to the costs allocated to water reclamation and reuse. The loan interest rate is 50 percent of the rate paid by the state on the most recent sale of general obligation bonds. Loans must be repaid within 20 years. It is the present policy of the SWRCB that loans should not exceed $5 million per project. Loan applications must be accomplished by a facilities planning report, which demonstrates cost-effectiveness as compared to other alternative new water supplies, environmental protection, technical feasibility, and the economic demand for reclaimed water. Priority is generally given to eligible projects for which facility planning is complete. Some funds are available from the Clean Water Bond Law of 1984 where repayment of principal and interest on loans is returned to make additional loans. Loans from this source must be repaid within 25 years and may not exceed $10 million per project. Grants Twenty-five million dollars is available for grants to small communities (public agencies, or isolated parts thereof, with a population of 3,500 persons or less) for construction of wastewater treatment works eligible for assistance under Title VI of the Federal Clean Water Act. Grants are made based on a community's ability to pay, not to exceed 97.5 percent of the total costs of pollution studies and design and construction of the project. Grants shall not exceed $2 million per project. Communities eligible for a grant may also apply for a loan. 7-2 Guarantees for Local Agency Bonds Ten million dollars is available to guarantee local agency bond issues for building sewage treatment plants. The state bond money can be used to pay off local bonds if the local agency is unable to do so. IStatus of Program A request for applications for loans for reclamation of municipal wastewater and groundwater was issued on June 13, 1989. The notice stated that about $33 million was available (bond laws of 1984 and 1988). Program Guidelines and Loan Application Forms are available from the SWRCB. With regard to the grant part of the program, the SWRCB has approved the policy for issuance of grants. The priority list based on requests already received and carried over from previous programs is being updated. The SWRCB is scheduled to approve the priority list in March 1990. Requests on the list exceed the $25 million available. 1 Legislation was introduced in 1989. AB 1312 (Filante), which would provide $200 million for loans to local public agencies for water reclamation projects, subject to the approval of the voters in November 1990. A City resolution was recently approved to document support for AB 1312. MWDSC LOCAL PROJECTS PROGRAM OVERVIEW' Overview The Local Projects Program is designed to provide financial support to local agencies in the development of local water supply projects to reduce their demands on Metropolitan's imported supplies. Metropolitan's net annual financial contribution is based on the amount of water delivered and would be its annual avoided energy cost for pumping a like amount of water through California's State Water Project. This amount may change yearly, subject to a minimum payment of $75 per acre-foot. Alternatively, Metropolitan would provide a capital contribution equivalent to the annual contribution. The Metropolitan Board will soon consider increasing the payment rate to approximately $150 per acre-foot, to represent both Metropolitan's avoided energy cost and avoided 7-3 II fl 11 C. Ci u l r cost for development of alternative freshwater supplies, that would result from implementation of reclaimed water projects. The required procedural steps for execution of a local project is as follows: o A local agency proposes the reuse project to a Metropolitan member agency. o The member agency submits a project proposal to Metropolitan General Manager. o The project would be examined to ensure that all qualifying criteria are met. o Negotiations between Metropolitan and the member agency would establish rules governing payment, role of the member agency, liability, and other related matters. o Metropolitan Board of Directors would approve the project, committing Metropolitan to participate financially. o A purchase agreement is executed between Metropolitan and the member agency. To qualify for funding, the project is evaluated on the following criteria: basic qualifications, financial assistance needs for economic viability, policy needs, technical development, regulatory needs, project yield levels, and project cost. Status of Program Since the project inception in 1981, Metropolitan has approved participation in 12 projects which have a combined ultimate yield of more that 36,000 acre-feet per year. Currently, over 30 additional projects are in various stages of review by Metropolitan for inclusion in the program. 7-4 OTHER SOURCES Revenue bond issues, Certificates -of -Participation (COP) or Redevelopment Agency funding mechanisms are other viable options for partially funding a water reuse program. Connection charges are viable but are limited to the value of the physical connection itself. Reclaimed water sales generally need to be discounted to less than the equivalent potable water rate in order to create a financial incentive for user participation. The following programs for public works funding have been evaluated and determined to be inappropriate for basic financing of the City Water Reuse Project: 1. Small Reclamation Projects Act (PL 84-984) U.S. Bureau of Reclamation (USER), 2. Housing and Community Development Act of 1974 U.S. Housing and Urban Development (HUD), 3. CA Water Conservation Bond Law of 1988 (Proposition 82) Department of Water Resources (DWR), 4. CA Safe Drinking Water Bond Law of 1988 (Proposition 81) (DWR). REUSE PROJECT STRATEGY At this time, it appears that several sources of project funding will need to be tapped to make the project financially viable. It is recommended that the following program be considered: 1. 2. 3. Pursue a SWRCB low-interest loan. Pursue participation in the MWDSC Local Projects Program. Evaluate prospects for a revenue bond issue or issuance of COP. 7-5 4. Discuss prospects of project element financingb other agencies, with Y 9 , ' appropriate payback by the City. 7 7 0 u n 7 J 5. Develop a pricing policy for reclaimed water. 7-6 i CHAPTER 8 PROJECT FEASIBILITY ECONOMIC ANALYSIS In order to determine the cost-effectiveness of the two-stage City reuse project, comparison should be made with projected costs of developing new water sources. As a guide, the following projected rates for Metropolitan Water District (MWD) treated, non- interruptable supplies can be assumed: Year Water Rate ($/acre -food 1990-91 230 1991-92 257 1992-93 280 1993-94 299 ' 1994-95 320 2000 425 ' 2005 460 2010 480 ' 2015 500 A cost-effectiveness analysis of the City reuse program is summarized in Table 8-1. The table presents a staged breakdown of capital costs according to supply and distribution elements, together with project yield estimates. r Historically, reclaimed water projects have been eligible for subsidized funding from MWD (;minimum local project share of $75/AF), and the SWRCB (low-interest) loans at half the interest rate for state bond sales). MWD is in the process of considering an increase in the Local Projects Program rebate to .as much as $150/AF. A unit cost analysis has been prepared assuming the $150/AF rate is adopted, and including: 1) unit capital cost at the State low-interest rate, 2) operation and maintenance costs, and 3) total net unit costs, including the projected rebate. Based on data in Table 8-1, the net cost of the City reuse program for the Initial Stage 1 ($254/AF) would be less ■ than the MWD rates by 1992-1993 ($280/AF). The net unit costs of the expansion Stage * 2 ($374/AF) would be less than the estimated MWD rate by the year 1997-98 ($383/AF). 1 8-1 r The period of time necessary to fully implement these projects will approach these dates of water cost tradeoff. The project is therefore economically viable. INSTITUTIONAL FACTORS In order to implement the Diamond Bar Water Reuse: Project, it will be necessary for the ' City to enter into various contractual agreements with various entities. The inter- relationship to be documented in these agreements is summarized on Table 8-2. Reclaimed Water Supply It will be necessary to modify the existing supply agreement between LACSD and the City of Industry (Industry) to provide additional assured supplies of reclaimed water for the Diamond Bar project. Discussions with both affected agencies indicate no obstacles to this inclusion; updating of the original agreement is presently being investigated to increase the industry supply to 10 mgd, including additional supplies for WVWD. The modified agreement should address the following issues: 1. Firm commitment for initial and ultimate quantities of reclaimed water to be ' purchased by the City. 2. Price of reclaimed water purchased (approximately $30/AF). 3. Requirements for construction of additional delivery facilities by LACSD. 4. Operation and maintenance responsibilities. It may be more convenient to cover some of these issues in an additional separate agreement with Industry. Capacity Rights - Existing Transmission Facilities A separate agreement with Industry will be required to address the City requirements for capacity rights in Industry's reclaimed water pumping and transmission facilities. The agreement should address the following: 1. Appropriate method to determine assessed valuation of facilities. 2. Appropriate method to determine the City's portion of hydraulic capacity. 8-2 L� 3. Documentation of original costs for construction of facilities. 4. Provisions for payback of value of capacity rights. Construction of New Transmission Facilities The costs presented in Chapter 6 for the new transmission facilities to connect the ' existing Industry system with the City distribution system represent capacity only for the City. Industry may wish to construct the facilities at a capacity to serve ultimate requirements of Industry, WVWD, Diamond Bar and other retail agencies. Under this arrangement, the City may purchase capacity rights in future facilities to be constructed ' by Industry, and a separate agreement between WVWD and the City would address joint construction of separate facilities. Both agreements should cover the following items: 1. Firm capacity allocation among all entities, 2. Lead agency responsible for facilities design, construction, and operations and maintenance, 3. Provisions for cost reimbursement by entities with minor capacity rights, 4. Provisions for potable water backup supply (MIVWD). 5. Ownership and control of existing and future distribution facilities (WVWD). Transmission Wheeling It may be necessary to develop an agreement with 'WVWD for partial "wheeling" of City ' reclaimed water through the WVWD system. The transmission facilities described in Chapter 6 have been recommended to avoid any reduction of WVWD system capacity, by means of parallel pipeline construction. The concept of "wheeling" would involve periodic conveyance of City water through portions of the WVWD system at times of the day when the WVWD capacity was not fully utilized. As an example, it may be possible to initially convey City water during the day through the WVWD system whose capacity is maximized during night delivery periods. Detailed hydraulic modeling studies of the WVWE) system and superimposed City wheeling requirements will be necessary to verify this concept, and these studies are beyond the scope of this study. It future studies confirm the viability of the concept, a transmission wheeling agreement between the City and WVWD will be required. 8-3 II , User Agreements A key factor in implementing a water reuse program is the successful negotiation of an acceptable contract for the use for the reclaimed water. A typical agreement will need to address several points, a tabulation of which is included in Appendix C. The Appendix present a recent amendment to the AWWA Guidelines For Distribution of Non -Potable Water, which focuses on various aspects of Institutional Arrangements which may be required for a successful water reuse program. City Ordinances for Use of Reclaimed Water In addition to the contractual agreements discussed above, it may be helpful for the City to develop and adopt one or more ordinances related to the use of reclaimed water from the City system. These ordinances could address the following: 1. Requirements that future landscape and greenbelt areas be irrigated with reclaimed water from a separate system; applicable to residential common areas (and potentially front yards), commercial areas, medians, and public recreational facilities; i2. Requirements that future industrial park high-rise structures (greater than a minimum number of stories) be constructed with a separate piping system so that reclaimed water could be utilized for toilet -flushing purposes. i 3. City-wide Rules and Regulations on the use of reclaimed water (in conjunction with WVWD). IMPLEMENTATION PROGRAM It is recommended that the City undertake the following action program leading toward eventual implementation of the Diamond Bar Water Reuse Project: 1. Distribute the final report on the Feasibility Study to interested parties and agencies. 8-4 2. Initiate discussions with LACSD, City of Industry, and WVWD regarding supply of reclaimed water for the Project. 3. Conduct detailed hydraulic network analyses regarding the potential City wheeling demands on the WVWD system. 4. Initiate the follow-on elements of the proposed Public Information Strategy Plan (see Appendix D), 5. Conduct a detailed Market Assessment and discussions regar system user g 9 Y commitments, 6. Prepare a detailed Facilities Plan to be followed by an Environmental Impact Report and Financing Plan and Revenue Program. 7. Submit applications for participation in the SWRCB Water Reclamation Loan Program and the MWDSC Local Projects Program. TABLE 8-1 COST-EFFECTIVENESS OF DIAMOND BAR REUSE PROGRAM Initial Program Expansion Element Stacie1 to e 2 Capital Costs ($1,000) Supply 5,0133 - Distribution 4,529 7,709 TOTAL 9,592 7,709 Project Yield (AFY) Boo (c) 1,200 (c) Unit Cost Capital (a) 3,154 474 O & M 1150 50 TOTAL 404 524 N ET(b) 2,150 370 (a) Based on capital recovery of 4 percent for 20 years; assumes a State low-interest loan. (b) Includes a project rebate from the MWDSC Local Projects Program (assumed to be $154/AF). (c) 2,000 AFY for supply facilities and total ultimate system. TABLE 8-2 DIAMOND BAR WATER REUSE PROGRAM REQUIRED CONTRACTUAL AGREEMENTS City of Diamond Agreements Bim, rr 1. Committed Supply of Reclaimed Water 2. Capacity Rights - Existing Transmission Facilities 3. Construction Cost of New Transmission Facilities 4. Transmission Wheeling 5. User Agreements 6. City Ordinances 7. Distribution System Ownership ■ F7 ■ ■ ■ ■ C City of System LACSD In t WVWD Users ■ 8-7 APPENDICES A) Bibliography B) Distribution System Computer Network Data C) AWWA Revised Guidelines For Distribution of Non -Potable Water - Institutional Arrangements D) Scope -of -Work - Public Information Strategy Plan APPENDIX A BIBLIOGRAPHY Boyle Engineering Corporation 1988 Sepulveda Basin Reclaimed Water Distribution System - Schematic Design Report - City of Los Angeles. 1989 Tres Hermanos Water Resource Project - Reconnaissance Investigation - i Industry Urban Development Agency. 1989 Potential Water Reclamation Plants Reconnaissance Report - County Sanitation Districts of Orange County. 1989-90 Personal Communications: City of Diamond Bar Robert Van Nort, Charles Daniel, Matthew Fournatt, Marybeth Schirmer; Walnut Valley Water District - Ed Biederman, Carl Weingardner; City of Industry - John Radecki, Carl Burnett; Los Angeles County Sanitation Districts - Jim Stahl, Bob Miele, Earle Hartling; City of Pomona - Tony Slcvarek. Brown and Caldwell Consulting Engineers 1978 Reclaimed Water Distribution s ibution System, Project Report, Walnut Valley Water District. 1978 Reclaimed Water Distribution System, Environmental Impact Report and Supplement, Walnut Valley Water District. Engineering Sciencem Inc. 1970 Preliminary Feasibility Study - Reclaimed Water System in Walnut Valley - Walnut Valley Water District. i 1 1 11 Los Angeles County Sanitation Districts 1988 Expanding the use of the Reclaimed Water in Los Angeles County - Earle Harding, Water Reuse Coordinator. National Engineering Company and Stetson Engineers, Inc. 1980 City of Industry Resource Reclamation -Conservation -Distribution Plan of Development Water Resources Element. OLAC Water Reuse Study Project Staff 1982 Orange and Los Angeles Counties Water Reuse Study Facilities Plan, Volume I, II, and Appendices. APPENDIX B DISTRIBUTION SYSTEM COMPUTER MODEL OUTPUT Condition 1. Initial System - Stage 1 Condition 2. Ultimate System - Stage 2 Reservoir Supply To System Condition 3. Ultimate System Stage 2 Reservoir Refill Condition 4. Supply Analysis 11 Condition 1. Initial System - Stage 1 Solution reached in 0 iterations Last flow correction was .00 RECLAIMED WATER PROJECT - DIAMOND BAR STAGEI FRI, FEB 16, 1990, 11:07 AM FILE NAME IS STAGEI.KEP STAGE 1 MODEL - SYSTEM WITH SOURCE PUMP AS UNKNOWN INPUT FILE NAME STAGEI.KEP NUMBER OF PIPES 18 NUMBER OF NODES 19 NUMBER OF UNKNOWN DEMAND NODE 1 NUMBER OF SOURCE PUMP NODES 0 NUMBER OF BOOSTER PUMP PIPES 1 NUMBER OF PRV PIPES 2 NUMBER OF CHECK VALVES 0 PEAKING FACTOR 3.000000 C or n Multiply Factor 1.0000 STOP WHEN FLOW CORR LESS THAN .0010 Mgd MAXIMUM NUMBER OF ITERATIONS 30 VELOCITY CHECK - LOW .0 Fps - HIGH 10.0 Fps HEADLOSS CHECK - LOW 0. Feet /1000 - HIGH PRESSURE CHECK - LOW 100. Feet /1000 50. Psi HIGH 150. Psi PRESSURE DROP CHECK ALLOWABLE DROP FROM STATIC 50. Pct STATIC HGL ELEVATION 0. Feet SUM OF-_ - FIXED DEMAND ( ) S .00 SUM OF (+) FIXED DEMANDS = .00 SUM OF PEAKABLE DEMANDS = -1.85 SUM OF. ALL FIXED DEMANDS --- .00 SUM OF ALL PEAKED DEMANDS__ -5.54 SUM OF ALL DEMANDS --------- -5.54 Solution reached in 0 iterations Last flow correction was .00 RECLAIMED WATER PROJECT - DIAMOND BAF: STAGEI FRI, FEB 16, 1990, 11:07 AM PIPE --NODES-- LENGTH DIAM -FLOW- -VELOCITY----HEADLOSS--- NO. FROM TO Feet Inches M:gd Fps CK ft ft/1000 CK ---- ---- ---- ------ ------ ------ ------ -- ---------- -- 1BP 2 100 3330 18.0 5.54 4.9 358.0 111 100 110 4370 18.0 .98 .9 .7 .2 113 110 120 1960 8.0 .70 3.1 9.4 4.8 211 211 210 2090 18.0 .94 .8 .3 .2 212PR 100 211 10 18.0 .94 .8 246.5 213 210 220 580 12.0 .86 1.7 .6 1.0 215 220 230 3600 12.0 .80 1.6 3.1 .9 311 311 310 1810 18.0 2.94 2.6 2.4 1.3 312PR 100 311 10 18.0 2.94 2.6 236.5 313 310 312 680 8.0 .34 1.5 .8 1.2 315 310 320 1960 20.0 2.60 1.8 1.2 .6 321 320 322 480 8.0 1.53 6.8 9.8 20.4 323 322 324 3140 8.0 .58 2.6 10.6 3.4 325 320 330 5160 20.0 1.06 .8 .6 .1 333 330 332 3410 18.0 .57 .5 ,2 .1 359 410 354 840 8.0 .45 2.0 1.8 2.1 401 330 401 3070 18.0 .45 .4 .1 .0 410 401 410 10 8.0 .45 2.0 .0 2.1 RECLAIMED WATER PROJECT - DIAMOND BAF; STAGEI FRI, FEB 16, 1990, 11:07 AM 0 180 HI -611 GROUND ELV FLOW HGL EL HEAD NODE ---- Feet ------ Mgd ------ Feet ------ Feet ------ 2 820 5.54U 958.5F 138.5 100 900 -.68 1316.5 416.5 110 1200 -.28 1315.7 115.7 120 1020 -.70 1306.3 286.3 210 870 -.09 1069.7 199.7 211 900 .00 1070.0 170.0 220 920 -.05 1069.1 149.1 230 766 -.80 1066.0 300.0 310 870 .00 1077.6 207.6 311 900 .00 1080.0 180.0 312 900 -.34 1076.8 176.8 320 950 -.01 1076.4 126.4 322 890 -.95 1066.6 176.6 324 840 -.58 1056.0 216.0 330 770 -.03 1075.8 305.8 332 1000 -.57 1075.5 75.5 354 800 -.45 1073.8 273.8 401 860 .00 1075.6 215.6 410 860 .00 1075.6 215.6 Maximum Unbalanced Head = .00000 --- PRESSURE ---- Psi CK % DROP -- 60 0 180 HI -611 50 147 124 565 86 -125 73 -190 64 -287 130 -55 90 -134 78 -207 76 -202 54 -1386 76 -157 93 -82 132 -62 32 LO 282 118 -72 93 -118 93 -118 RECLAIMED WATER PROJECT - DIAMOND BAF: STAGEI FRI, FEB 16, 1990, 11:07 AM RESERVOIR AND SOURCE PUMP SUMMARY FLOW SUCTION HGL DISCH HGL LIFT PUMP NODE Mgd -Feet- Feet Feet NUMBER 2 5.54 958.5 BOOSTER PUMPS Pipe Pump# 1 4 Head 587 475 451 435 403 359 307 Flow .00 2.88 3.59 4.32 5.03. 5.76 6.48 PRV # 212 turned on in iteration 0 PRV # 312 turned on in iteration 0 Maximum Unbalanced Head = .00000 1 BOOSTER PUMPS, PRV's AND CHECK VALVES --NODES-- --From Node--- ---To Node--- FLOW LIFT PIPE ---- FROM ---- TO ---- ELV ----- HGL ----- ELV ----- HGL ----- Mgd ------ Feet ------ 1BP 2 100 820.0 958.5 900.0 1316.5 5.54 358.0 312PR 100 311 900.0 1316.5 900.0 1080.0 2.94 -236.5 212PR 100 211 900.0 1316.5 900.0 1070.0 .94 -246.5 BOOSTER PUMPS Pipe Pump# 1 4 Head 587 475 451 435 403 359 307 Flow .00 2.88 3.59 4.32 5.03. 5.76 6.48 PRV # 212 turned on in iteration 0 PRV # 312 turned on in iteration 0 Maximum Unbalanced Head = .00000 1 Ij Condition 2. ultimate System - Stage 2 RECLAIMED WATER PROJECT - DIAMOND BAR STAGE2 SYS W/RESERVOIR UNKNOWN MON, FEB 19, 1990, 4:32 PM FILE NAME IS STAGE2.KEP STAGE 2 MODEL - SYSTEM WITH RESERVOIR UNKNOWN, CONSTRAINED SUPPLY AT 2 INPUT FILE NAME STAGE2.KEP NUMBER OF PIPES 49 NUMBER OF NODES 50 NUMBER OF UNKNOWN DEMAND NODE 1 NUMBER OF SOURCE PUMP NODES 0 NUMBER OF BOOSTER PUMP PIPES 3 NUMBER OF PRV PIPES 4 NUMBER OF CHECK VALVES 0 PEAKING FACTOR 3.000000 C or n Multiply Factor 1.0000 STOP WHEN FLOW CORR LESS THAN .0010 Mgd MAXIMUM NUMBER OF ITERATIONS 30 VELOCITY CHECK - LOW .0 Fps - HIGH 10.0 Fps HEADLOSS CHECK - LOW 0. Feet /1000 - HIGH 100. Feet /1000 PRESSURE CHECK - LOW 50. Psi - HIGH 150. Psi PRESSURE DROP CHECK ALLOWABLE DROP FROM STATIC 50. Pct STATIC HGL ELEVATION 0. Feet SUM OF (-) FIXED DEMANDS = .00 SUM OF (+) FIXED DEMANDS = 5.66 SUM OF PEAKABLE DEMANDS = -5.66 SUM OF ALL FIXED DEMANDS --- 5.66 SUM OF ALL PEAKED DEMANDS -- -16.97 SUM OF ALL DEMANDS --------- -11.31 Solution reached in 0 iterations Last flow correction was .00 ' RECLAIMED WATER PROJECT - DIAMOND BAR STAGE2 SYS W/RESERVOIR UNKNOWN MON, FEB 19, 1990, 4:32 PM PIPE --NODES-- LENGTH DIAM -FLOW- -VELOCITY- ---HEADLOSS--- -NO- FROM TO Feet Inches Mqd Fps CK ft ft/1000 CK ---- ---- ------ ---------•--- ------ -- ---------- -- 7 1BP 111 2 112 100 100 3330 4370 18.0 18.0 4.11 8,.97 3.6 7.9 217.8 45.5 10.4 112 110 121 970 8.0 ..70 3.1 4.6 4.8 113PR 121 122 10 8.0 ,.70 3.1 135.4 114 122 120 980 8.0 ,.70 3.1 4.7 4.8 115 2 242 7600 8.0 ,.11 .5 1.1 .2 117 242 244 3600 8.0 .10 .5 .5 .1 211 211 210 2090 18.0 1..97 1.7 1.3 .6 212PR 100 211 10 18.0 1..97 1.7 124.5 213 210 220 580 12.0 1.88 3.7 2.4 4.1 215 220 220 221 230 222 3600 720 12.0 12.0 1.,83 1.,37 3.6 2.7 14.2 1.7 3.9 2.3 221BP 1001 221 720 12.0 2..35 4.6 195.6 222 222 223 2480 12.0 1..37 2.7 5.7 2.3 223 223 224 1120 12.0 1..37 2.7 2.6 2.3 225 224 226 1680 12.0 1.,37 2.7 3.9 2.3 227 226 228 3360 12.0 1..21 2.4 6.1 1.8 i 229 233 228 230 229 232 4000 2860 8.0 12.0 ..45 1.,02 2.0 2.0 8.5 3.9 2.1 1.3 235 232 234 2640 12.0 .29 .6 .3 .1 237 234 236 1320 8.0 .07 .3 .1 .1 311 311 310 1810 18.0 10.43 9.1 24.9 13.8 312 100 311 10 18.0 10.43 9.1 .1 13.8 313 '310 312 680 8.0 .34 1.5 .8 1.2 315 310 320 1960 20.0 10.09 7.2 15.2 7.8 321 320 322 480 8.0 1.53 6.8 9.8 20.4 323 322 324 3140 8.0 .58 2.6 10.6 3.4 325 331 320 339 330 340 5160 970 20.0 18.0 8.55 1.67 6.1 1.5 29.4 .4 5.7 .5 333BP 330 332 3400 18.0 6.38 5.6 79.7 339PR 330 339 .10 18.0 1.67 1.5 124.9 341 340 350 1550 18.0 1.19 1.0 .4 .2 351 350 352 1800 _18.0 1.19 1.0 .4 .2 353 352 354 1200 8.0 .45 2.0 2.6 2.1 355 352 356 1920 8.0 .42 1.9 3.6 1.9 357 356 358 500 8.0 .38 1.7 .8 1.5 359 354 410 840 8.0 .00 .0 .0 .0 401 330 401 3060 18.0 .47 .4 .1 402 401 400 3760 18.0 .47 .4.2 .0 .0 403 400 402 1600 8.0 .34 1.5 2.0 1.3 405 400 404 1200 8.0 .06 .3 .1 .1 407 404 408 960 8.0 .03 .1 .0 .0 408PR 408 409 10 8.0 .03 .1 74.5 409 409 406 1760 8.0 .03 .1 .0 .0 501 999 332 2 500 1 7500 1 18.0 24.0 5.80 1.44 5.1 .7 34.9 .0 4.7 .1 1000 1001 112 1600 18.0 8.97 7.9 16.7 10.4 1001 1000 1001 1 18.0 11.31 9.9 .0 16.0 1002 221 110 1600 8.0 .98 4.3 14.2 8.9 7 i f 11 if 11 11 RECLAIMED WATER PROJECT - DIAMOND BAR STAGE2 SYS W/RESERVOIR UNKNOWN MON, FEB 19, 1990, 4:32 PM Maximum Unbalanced Head = .00000 GROUND ELV FLOW HGL EL HEAD ------- PRESSURE ------ NODE ---- Feet ------ Mgd ------ Feet ------ Feet Psi CK % DROP --CK 1 820 -1.44 960.0 ------ 140.0 ------ 60 -- ------ 66 2 820 5.66 960.0 140.0 60 66 100 900 -.68 1177.8 277.8 120 18 110 1200 -.28 1421.4 221.4 95 -453 112 1200 .00 1223.3 23.3 10 LO 41 120 1020 -.70 1276.7 256.7 111 -16 121 1110 .00 1416.8 306.8 132 -135 122 1110 .00 1281.4 171.4 74 -31 210 870 -.09 1052.0 182.0 78 50 211 900 .00 1053.3 153.3 66 54 220 920 -.05 1049.6 129.6 56 59 221 1220 .00 1435.6 215.6 93 -978 222 1200 .00 1433.9 233.9 101 -484 223 1160 .00 1428.2 268.2 116 -235 224 1220 .00 1425.6 205.6 89 -928 226 1280 -.16 1421.7 141.7 61 454 228 1300 -.76 1415.6 115.6 50 292 229 1200 -.45 1407.1 207.1 89 -417 230 766 -.80 1035.4 269.4 116 .43 232 820 -.74 1031.6 211_.6 91 49 234 860 -.22 1031.2 171.2 74 54 236 900 -.07 1031.1 131.1 56 61 242 740 -.01 958.9 218.9 94 56 244 700 -.10 958.4 258.4 112 52 310 870 .00 1152.8 282.8 122 23 311 900 .00 1177.7 277.7 120 18 312 900 -.34 1152.0 252.0 109 25 320 950 -.01 1137.6 187.6 81 35 322 890 -.95 1127.8 237.8 103 32 320 840 -.58 1117.2 277.2 120 30 330 770 -.03 1108.2 338.2 146 28 332 1000 -.57 1187.9 187.9 81 21 339 770 .00 983.3 213.3 92 54 340 750 -.48 982.9 232.9 100 52 350 735 .00 982.5 247.5 107 50 352 770 -.31 982.1 212.1 91 54 354 800 -.45 979.5 179.5 77 59 356 720 -.04 978.5 258.5 112 50 358 715 -.38 977.7 262.7 113 49 400 980 -.07 1107.9 127.9 55 TO 401 860 .00 1108.1 248.1 107 34 402 900 -.34 1105.9 205.9 89 39 404 980 -.03 1107.8 7127.8 55 50 406 700 -.03 1033.3 333.3 144 38 408 960 .00 1107.8 147.8 64 47 409 9jo .00 1033.3 73.3 31 LO 73 410 860 .00 979.5 119.5 51 68 500 1020 -5.80 1153.0 133.0 57 39 1000 1240 11.31U 1240.OF .0 0 LO 0 1001 1240 .00 1240.0 .0 0 LO 0 Maximum Unbalanced Head = .00000 tRECLAIMED WATER PROJECT - DIAMOND BAR STAGE2 SYS W/RESERVOIR UNKNOWN MON, FEB 19, 1990, 4:32 PM RESERVOIR AND SOURCE PUMP SUMMARY FLOW SUCTION HGL DISCH HGL LIFT PUMP NODE- Mgd- ---- ------ Feet Feet ------- Feet ------ NUMBER ---- 1000 11.31 1240.0 BOOSTER PUMPS, PRV's AND CHECK VALVES --NODES-- --From Node--- ----To Node--- FLOW LIFT PUMP PIPE FROM -TO ---- ---- - ELV ----- HGL ELV HGL ----- ----- ----- Mgd ------ Feet ------ NO. ---- 1BP 2 100 820.0 960.0 900.0 1177.8 4.11 217.8 44 333BP 330 332 770.0 1108.2 1000,.0 1187.9 6.38 79.7 30 221BP 1001 221 1240.0 1240.0 1220.0 1435.6 2.35 195.6 12 212PR 100 211 900.0 1177.8 900.0 1053.3 1.97 -124.5 339PR 330 339 770.0 1108.2 770.0 983.3 1.67 -124.9 408PR 408 409 960.0 1107.8 960.0 1033.3 .03 -74.5 113PR 121 122 1110.0 1416.8 1110.0 1281.4 .70 -135.4 BOOSTER PUMPS Pipe Pump# 1 44 Head 300 226 0 0 0 0 0 0 Flow .00 4.11 .00 .00 .00 .00 .00 .00 333 30 Head Flow 168 5.76 110 99 96 0 6.36 E5.48 0 0 0 .00 .00 .00 .00 .00 221 12 Head 229 208 202 192 184 178 163 0 Flow .00 2.01 2.29 2.59 2.74 2.88 3.05 .00 PRV # 113 turned on in iteration 0 PRV # 212 turned on in iteration 0 PRV # 339 turned on in iteration 0 PRV # 408 turned on in iteration 0 Maximum Unbalanced Head = .00000 1 Condition 3. Ultimate System - Stage 2 RECLAIMED WATER PROJECT - DIAMOND BAR STAGE2 SYS W/RESERVOIR UNKNOWN WED, FEB 14, 1990, 11:54 AM FILE NAME IS REFIL2.KEP STAGE 2 MODEL - REFILLING RESERVOIR FROM PUMP WITH CONSTRAINED SUPPLY AT 2 INPUT FILE NAME REFIL2.KEP NUMBER OF PIPES 5 NUMBER OF NODES 6 NUMBER OF UNKNOWN DEMAND NODE 1 NUMBER OF SOURCE PUMP NODES 0 NUMBER OF BOOSTER PUMP PIPES 0 NUMBER OF PRV PIPES 0 NUMBER OF CHECK VALVES 0 PEAKING FACTOR 3.000000 C or n Multiply Factor 1.0000 STOP WHEN FLOW CORR LESS THAN .0010 Mgd MAXIMUM NUMBER OF ITERATIONS 30 VELOCITY CHECK - LOW .0 Fps - HIGH 10.0 Fps HEADLOSS CHECK - LOW 0. Feet /1000 - HIGH 100. Feet /1000 .PRESSURE CHECK - LOW 50. Psi - HIGH 150. Psi PRESSURE DROP CHECK ALLOWABLE DROP FROM STATIC 50. Pct STATIC HGL ELEVATION 0. Feet SUM OF (-) FIXED DEMANDS = .00 SUM OF (+) FIXED DEMANDS = 5.66 SUM OF PEAKABLE DEMANDS = .00 SUM OF ALL FIXED DEMANDS --- 5.66 SUM OF ALL PEAKED DEMANDS -- .00 SUM OF ALL DEMANDS --------- 5.66 Solution reached in 0 iterations Last flow correction was .00 RECLAIMED WATER PROJECT - DIAMOND BAR STAGE2 SYS W/RESERVOIR UNKNOWN WED, FEB 14, 1990, 11:54 AM PIPE --NODES-- LENGTH DIAM -FLOW- -VELOCITY- --HEADLOSS--- NO ---- FROM ---- TO ---- Feet ------ Inches ------ Mqd ------- Fps ------ CK ft -- --- ft/1000 CK ------ -- 1 2 100 3330 18.0 5.66 5.0 14.8 4.4 111 100 112 4370 18.0 5.66 5.0 19.4 4.4 999 1 2 1 24.0 .00 .0 .0 .0 1000 112 1001 1600 18.0 5.66 5.0 7.1 4.4 1001 1001 1000 10 18.0 5.66 5.0 .0 4.4 RECLAIMED WATER PROJECT - DIAMOND BAR STAGE2 SYS W/RESERVOIR UNKNOWN WED, FEB 14, 1990, 11:54 AM GROUND ELV FLOW HGL EL HEAD ------- PRESSURE ------ NODE ---- Feet ------ Mgd ------ Feet ------ Feet ------ Psi ------ CK % -- ------ DROP --CK 1 820 .00 1281.3 461.3 199 HI -9 2 820 5.66 1281.3 461.3 199 HI -9 100 900 .00 1266.5 366.5 158 HI -7 112 1200 .00 1247.1 47.1 20 LO -17 1000 1240 -5.66U 1240.OF .0 0 LO 0 1001 1240 .00 1240.0 .0 0 LO 0 Maximum Unbalanced Head = .00000 RECLAIMED WATER PROJECT - DIAMOND BAR STAGE2 SYS W/RESERVOIR UNKNOWN WED, FEB 14, 1990, 11:54 AM RESERVOIR AND SOURCE PUMP SUMMARY FLOW SUCTION HGL DISCH HGL LIFT PUMP NODE- Mgd- -Feet- Feet Feet NUMBER 1000 -5.66 1240.0 Maximum Unbalanced Head = .00000 1 ICondition 4. Supply Analysis RECLAIMED WATER PROJECT - DIAMOND BAR - SUPPLY ANALYSIS 4SUP MON, FEB 19, 1990, 2:36 PM ' FILE NAME IS 4SUP.KEP ' INPUT FILE NAME 4SUP.KEP ' NUMBER OF PIPES 5 NUMBER OF NODES 5 NUMBER OF UNKNOWN DEMAND NODE 1 NUMBER OF SOURCE PUMP NODES 0 NUMBER OF BOOSTER PUMP PIPES 0 NUMBER OF PRV PIPES 0 NUMBER OF CHECK VALVES 0 PEAKING FACTOR 1.000000 C or n Multiply Factor 1.0000 STOP WHEN FLOW CORR LESS THAN .0010 Mgd MAXIMUM NUMBER OF ITERATIONS 30 VELOCITY CHECK - LOW .0 Fps - HIGH HEADLOSS CHECK - LOW 10.0 10. Fps Feet /1000 - HIGH 100. Feet /1000 PRESSURE CHECK - LOW 50. Psi - HIGH 100. Psi PRESSURE DROP CHECK ALLOWABLE DROP FROM STATIC 50. Pct STATIC HGL ELEVATION 0. Feet SUM OF (-) FIXED DEMANDS = .00 SUM OF (+) FIXED DEMANDS = .00 SUM OF PEAKABLE DEMANDS = 5.66 ' SUM OF ALL FIXED DEMANDS --- .00 SUM OF ALL PEAKED DEMANDS -- 5.66 SUM OF ALL DEMANDS --------- 5.66 Solution reached in 4 iterations Last flow correction was .00 RECLAIMED WATER PROJECT - DIAMOND BAR -- SUPPLY ANALYSIS 4SUP MON, FEB 19, 1990, 2:36 PM PIPE --NODES-- LENGTH DIAM ' -FLOW- -VELOCITY- ---HEADLOSS--- NO ---- FROM ---- TO ---- Feet ------ Inches ------ Mqd ----•-- Fps CK ------ -- ft --- ft/1000 ------- CK -- 1 1 2 12700 24.0 5.66 2.8 13.9 1.1 LO 2 2 3 5000 20.0 5.66 4.0 13.3 2.7 LO 3 3 4 5500 20.0 5.66 4.0 14.6 2.7 LO 4 4 5 15500 12.0 2.83 5.6 137.2 8.9 LO 5 4 5 15500 12.0 2.83 5.6 137.2 8.9 LO RECLAIMED WATER PROJECT - DIAMOND BAR •- SUPPLY ANALYSIS 4SUP MON, FEB 19, 1990, 2:36 PM GROUND ELV FLOW HGL EL HEAD ------- PRESSURE - NODE ---- Feet ------ Mgd ------ Feet ------ Feet ------ Psi ------ CK % -- ------ DROP --CK 1 370 5.66 1138.9 768.9 333 HI -30 2 456 .00 1125.1 669.1 290 HI -32 3 490 .00 1111.8 621.8 269 HI -32 4 580 .00 1097.2 517.2 224 HI -36 5 820 -5.66U 960.OF 140.0 60 0 Maximum Unbalanced Head = .00000 1 1 1 1 1 1 1 1 1 1 1 1 I L� RECLAIMED WATER PROJECT - DIAMOND BAR -- SUPPLY ANALYSIS 4SUP MON, FEB 19, 1990, 2:36 PM RESERVOIR AND SOURCE PUMP SUMMARY FLOW SUCTION HGL DISCH HGL LIFT NODE Mgd Feet Feet Feet 5 -5.66 Iteration= 1, Flow Correction= 3.054 Iteration= 2, Flow Correction= .226 Iteration= 3, Flow Correction= .000 Iteration= 4, Flow Correction= .000 Maximum Unbalanced Head = .00000 1 1 PUMP NUMBER C r h 1 C� pi ul APPENDIX C AWWA REVISED GUIDELINES FOR DISTRIBUTION OF NON -POTABLE WATER INSTITUTIONAL ARRANGEMENTS i �] AWWA REVISED GUIDELINES ism DISTRIBUTION OF NOWPOTABLE WATER APPENDIX E INSTITUTIONAL ARRANGEMENTS CONTENTS E.1) Overview E.2) Contractual Requirements E.3) Potable Water Backup Systems E.4) Water Rights E.5) Financing Sources E.6) Agency Communications and Needs E.7) Paralleling Issue E.8) Regulatory Policy References 1 -2- 1 E.1) OVERVIEW Ongoing water reclamation and reuse in California has been implemented with relative ease from an institutional standpoint. As the quantity of non -potable water use increases together with new and emerging applications, institutional implementation of water reuse projects will also become more challenging. The purpose of this Appendix is to generally outline the major potential institutional issues that may need to be investigated and resolved prior to completing ei particular non -potable water program. It is not intended to present solutions but rather is a document to provoke thought. The Appendix includes discussion of the following topics: - Contractual Requirements - Potable Water Backup Systems - Water Rights Financing Sources Agency Communications and Needs Paralleling Issue - Regulatory Policy References U] -3- E.2) CONTRACTUAL REQUIREMENTS A key factor in implementing a water reuse program is the successful negotiation of an acceptable contract for the use of the non -potable water. Some of the basic points that may be required by supplier and/or user are listed below. The tabulation is not intended to be a required list of items for all agreements, and may not be ail -inclusive. 1) Delineation and responsibilities of all parties to the project (i.e. customer, purveyor, system operator, sanitation/reclamation authority, regional funding agency), 2) Description of facilities for delivery and distribution of non -potable water (including on-site facilities as required, and ownership), 3) Quantity of non -potable water to be purchased; including maximum/minimum rates, backup supply rates, project entitlements, 4) Quality of water, including numerical objectives, provisions for variation, regulatory compliance, 5) Operating obligations of parties, 6) Pricing policy, including discount rates to provide incentives, adjustments during contract duration, auditing provisions, impact of potential grants/loans, provisions for avoided energy costs, 7) Billing and payment provisions, 8) Limitation of use, 9) Terms and amendments, 10) Limitations on contractual commitments, 11) Indemnification 1 1 1 i -4- E.3) POTABLE WATER BACKUP SYSTEMS Because non -potable water is distributed for a variety of uses (i.e. recreational lakes, landscape irrigation, etc.) the need for a potable water back-up system should be evaluated on a case by case basis. Two general scenarios provide a beginning point for determining the need and extent of domestic water backup supplies. In cases where non -potable water is being used for (fire protection, such as in remote areas where an adequate supply of potable water is not available for drinking and fire flow, or where high volume industrial users are using non -potable water for process I n n i i water a back-up system with a short response time shall be considered. Under these circumstances hydraulic controls shall be included in the system to allow for immediate switching over to potable water in the event of an outage. However, consideration should be given to health department requirements which prohibit converting non -potable water piping to potable water without special pipeline connection requirements. In situations where non -potable water is being used for agricultural or landscape uses where outages beyond three days would cause serious plant damage, provisions to allow for conversion shall be included. Under this emergency scenario, provisions in the design of the potable and non -potable distribution systems shall be included to allow for a conversion within the three day window. An example would be installing a pair of tee connections between the two pipelines which could be exposed and connection by means of a reduced pressure principle device, or through an air gap into a standpipe. IE.4) WATER RIGHTS In the1 nnin f p a g o anon - potable water system, water rights issues may need to be addressed. When the producer of non -potable water is not the same entity as the distributor of potable domestic water, the issue as to who should distribute the non - potable water should be negotiated. Resolution of this issue may best be addressed in a memorandum of agreement or contract. Such an agreement could also address other topics such as: a) transfer of rights between public authorities; b) rights to downstream diversion of non -potable water discharge to a watercourse; and c) non -potable water producer rights until discharged or "abandoned". E.5) FINANCING SOURCES Sources for financing non -potable water projects can be generally divided into two categories, financing for retro -fit programs, and financing for new projects. Retro -fit project funding sources - Because retro -fitting existing potable water systems with non -potable water is considered a 'conservation' measure, these projects can seek funding from a variety of State and Federal water conservation grants. The Metropolitan Water District through its "Local Projects" program will often participate in the cost of retro -fit projects if it can be confirmed that these projects will reduce the use of domestic water. An additional source of revenue for financing retro -fit projects' could be obtained by delaying the changeover from domestic water to non -potable water rates for a fixed period of time. This source of funding does not result in the direct payment of funds, but rather through avoided costs for purchasing treated water, or other treatment costs. w 11 -6 - New projects funding sources - In addition to the previously mentioned State and Federal Grant funds which may be available for new projects as well, the cost to fund new projects can be obtained through user fees, connection/capacity charges, bond funds, and/or State loans. The State Water Resources Control Board is implementing the Water Reclamation Loan Program established under the Clean Water Bond Laws of 1984 and 1988. Loans can be made for approved projects for up to 25 years at an interest rate equal to one-half of the rate paid by the State or preceding general obligation bonds. Additional information on non -potable water project financing can be obtained from the following sources: 1) Office of Water Recycling State Water Resources Control Board Post Office Box 100 Sacramento, CA 95801 E.6) AGENCY COMMUNICATIONS AND NEEDS Implementation of a non -potable water project can involve numerous agencies and/or entities to fulfill particular project responsibilities. The interrelationship of such entities in conceptually depicted on Figure E-1. Communications among involved agencies during the project planning process are vital to its success. Inter -agency memorandums -of -understanding (MOU) or memorandums -of -agreement (MOA) are helpful to formally define each agency's role, rights and responsibilities in project execution. i 2) Local Projects Program Metropolitan Water District of Southern California Post Office Box 54153 Los Angeles, CA 90054 E.6) AGENCY COMMUNICATIONS AND NEEDS Implementation of a non -potable water project can involve numerous agencies and/or entities to fulfill particular project responsibilities. The interrelationship of such entities in conceptually depicted on Figure E-1. Communications among involved agencies during the project planning process are vital to its success. Inter -agency memorandums -of -understanding (MOU) or memorandums -of -agreement (MOA) are helpful to formally define each agency's role, rights and responsibilities in project execution. i 1 1 f 0 -7- An MOU among the State Water Resources Control Board, California Department of Health Services and the California Department of Water Resources is currently being promulgated to guide the regulatory implementation of non -potable water projects. Issues on such projects can also involve various departments within a municipality; therefore, inter -department communications are also suggested. A municipal Fire Department shall be consulted whenever non -potable water is to be proposed for fire protection purposes or other uses involving fire hydrants. It may be necessary to formulate a new public entity (i.e. joint powers agency, community services district) to effectively implement a non -potable water project. Legal advice shall be obtained in these instances, and also regarding other project institutional needs. I E.7) 1� 1 F7 Lj i PARALLELING ISSUE It has been claimed by certain private water purveyors that distribution of non -potable water constitutes a duplication of service under Sections 1501 through 1506 of the Public Utility Code. Under these sections of the Codes, an entity providing water service to an area is due fair compensation when another entity encroaches on the original utilities service territory. The service provided by the second entity must be the same type of service the original entity provided. The value of compensation in this type of situation could be determined as the value of facilities rendered useless, or reduced in value by loss of earnings resulting from loss of market. However, non -potable water projects implemented in a water -short area may result in a positive off -setting benefit to the private water purveyor. In water reuse applications involving potential duplication of service, communications should lead to a project of mutual benefit. 1 -8- E.8) REGULATORY POLICY REFERENCES i u L� r The following is a partial list of current references on regulatory policies regarding non -potable water projects: 1. California Code of Regulations, Title 22, Division 4, Chapter 3, "RECLAMATION CRITERIA". 2. California Department of Health Services - Environmental Management Branch: "GUIDELINES FOR USE OF RECLAIMED WATER". 3. California Department of Health Services - Environmental Management Branch; "GUIDELINE FOR THE PREPARATION OF AN ENGINEERING REPORT ON THE PRODUCTION, DISTRIBUTION, AND USE OF RECLAIMED WATER". 4. California Department of Health Services - Environmental Management Branch; "GUIDELINES FOR THE USE OF RECLAIMED WATER FOR CONSTRUCTION PURPOSES". 5. California Department of Health Services - Environmental Management Branch; "DEMONSTRATION OF EQUIVALENCY TO FULL TITLE 22 TREATMENT'. 6. California Department of Health Services - Environmental Management Branch; "CRITERIA FOR MOSQUITO PREVENTION IN WASTEWATER RECLAMATION OR DISPOSAL PROJECTS". 7. Memorandum of Agreement Between the Department of Health Services and the State Water Resources Control Board On Use Of Reclaimed Water. 8. California Code of Regulations, Title 17; "DRINKING WATER SUPPLIES - BACKFLOW PREVENTION". REGIONAL UTILITY PLAN LEAD AGENCY STATE WATER (MWD) PROJECT Pays Capital $ $g Energy 6savings (5) ir A SANITATION p AUTHORITY I Supplies T reclaimed C, p water (4) & e $y �0 �$ REUSE PROJECTS Ill lea .asw awwpw wcrr..n wU<u.. a«aural Ups nn wW nu.. wrw. rw « .ld .. ad w rad c -d wl of canww,an a wNrrrYd wrr. TM pplN waaMMwN11 asd waver dacpaa psaaa wmr.w rww.nde.ere.n Ilnr,dallr -*-W- 01 Yw01 TM r.r ever wa wn lap of ,rel.a.ad wau, N rw rm prr w hY +wrap ww rr w.raop of eM wNe. I—Wd orar MWO w.arw W VauMwwY ppewlwn), wnYU eawr lam hnanpMlr a.r.l.. (3) Te. rr.ywd +►►verve MOD prrn.r aerrCr. c,IY. p wear n.r.ynl ap,alw Ur .Y.w palw. urr,e rM .rri cNYCYO r.om. dw ,aWl Vanaron. TM raven.► n uwrl ur .arlra brrrrd wNer Iruw lM apses. Iwmuuan aulhp,lrl, ra b ver puwp,q Irbur, mar.udr, rat maw an rapunn/ b darludaY gwnlron of rM polrcr. MY wrsr Me 4rwd 'LV Ilr IadYe/' lu Nw �qpM INrYme a4lhw,ly WNYD) b a1M W aLw WY.w p.IM canwucup, bpaY OPERATOR ' (� Pays O&M S �. (3) $ PURVEYOR Retains fixed costs (2) KEY O DOLLARS/AF IM RECLAIMED WATER ❑ FRESHWATER ORANGE & LOS ANGELES CO WATER REUSE STUDY JULY 1980 FIGURE E-4 J � CUSTOMER Retains discount (1) NI nr..www «wwA Nrr ,.rN�we..w ww..,rymr w.rwp al . pv w111N1 ralur.N ae wallraall. YMlaanl mY in ..rN W War aaarwd la Yrw wraM. dUwrr� wplYMNaY. MI Tea ryas+/ lead arr•wr M le rprwarw.ir. wrua.cuan rpY rnraW. m am p 54M Wow rwlael es.. M nawraw dw drel wnwa m swrdr paww Mpq. NaerM raw, rp.nw- In sM,e,N verve ma drM wmn —1d w r.e wave , S.— wa.. wa b a aMwMr rave bwn mswYa r w dw1Yn YYSlw will. hpaw leer►" Gs. W The w.. ver ►vein► Iwrl wave w.r. waw pgKl. w d.wa dr .rr. Nwa.c paw. rap.nw recn ra ar.d b rrro.l lewh,rara. ra Sw SVP Cddppa1Mou%r1M GI.Ipn4 apanppry i. Addlupipqr.w rr SIYr yurNrw w waw. rwp1Y cM Mr1e gacY. p PM r.r.rMp aM grMion of reeve pr/rcY. i SCOPE -OF -WORK PUBLIC INFORMATION STRATEGY PLAN L t n C u 11 CITY OF DIAMOND BAR Water Reclamation Public Information Services t PROJECT UNDERSTANDING The City of Diamond Bar, in conjunction with Boyle Engineering Corporation, is currently undergoing a study to determine the feasibility of utilizing reclaimed water in the City. The study will examine potential reuse sites and potential customers; study reuse demands; determine reuse supplies; analyze storage needs; develop financial data and strategies; and provide recommendations for the reuse project. The City has requested assistance with the public information efforts in conjunction with this water reclamation feasibility project. Although water reclamation projects are becoming more commonplace in California, the technical, financial and environmental impacts of reuse are not well understood by the media and.the public. :among the real and/or perceived impacts a water reclamation project could pose to residents are environmental degradation, reduced property values, health and safety hazards, increased traffic and construction, odor and visibility. Without a structured exchange of technical information (translated into layperson's terms) disseminated to the media and the public, the City's well-meaning intentions could deteriorate into controversy, misunderstanding, and possible failure to implement a water reclamation project. 11 SCOPE OF WORK HHK Associates recommends developing a Public Information Strategy Plan. The Plan would initially assess the existing community and press relations, and then make recommendations on how to involve and inform the public and media as the decision-making process evolves. The ultimate goal of the Plan will be to gain consensus of any approved water reuse projects and to gain positive recognition for the City's efforts. Once the Public Information Strategy Plan is developed, HHK :associates can offer assistance to the City by implementing recommendations with public participation such as arranging citizens' advisory committee meetings; attending workshops; and preparing agendas or other presentation materials. HHK Associates can also ■■ develop any necessary public information materials such as slide shows, brochures, newsletters and posters. Task 1 Assess existing press and community relations by meeting with appropriate city staff and consultants; and gathering and examining any news articles, editorials and letters to the editor. Task 2 Develop strategies for involving and informing the public through the decision-making process. Task 3 Develop recommendations for appropriate public education materials including cost estimates. Task 4 Produce and distribute press packets to local and regional media. The packet will consist of a folder with summaries of water reuse information provided by Boyle.Engineering; a "Layperson's Guide to Water Reclamation;" any pertinent City Council minutes or summaries of actions and other appropriate information. Task 5 Write two press releases which will be issued in conjunction with milestones of the Water Reuse Study or subsequent events. Task 6 (Optional - Not Included In This Scope) Assist with implementation of any public involvement as recommended in Task 2. Develop any, recommended public information materials such as brochures, information bulletins, newsletters, slide shows, etc. AGENDA NO. 1 --------------------------- CITY OF DIAMOND BAR AGENDA REPORT ==------------------------------------------------------ DATE: April 25, 1990 MEETING DATE: May 1, 1990 TO: Honorable Mayor and Members of the City Council FROM: City Manager SUBJECT: Strategic Planning Workshop The Strategic Planning Workshop will be meeting on Friday and Saturday, May 4 and 5. RECOMMENDATION: It is requested that Council direct staff as to the location of the workshop. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number Deficit: $ Revenue Source: :)beft L. Van 'ty Manager Andrew V. Arczynski City Attorney 10.FRM 3/90 1 Linda Magnuson Sr. Accountant AGENDA NO. CITY OF DIAMOND 13AR AGENDA REPORT DATE: April 25, 1990 MEETING DATE: May 1, 1990 TO: Honorable Mayor and Members of the City Council VIA: Robert L. Van Nort, City Manager FROM: Ronald L. Kranzer, City Engineer l \ SUBJECT: STOP CONTROLS - SEAGREEN DRIVE AND GREYCLOUD LANE AT SYLVAN GLEN ROAD The Traffic and Transportation Committee at -their regular meeting of 4-5-90 did consider the request to install stop controls at the intersections of Seagreen Drive and Greycloud Lane at Sylvan Glen Road. Both of these intersections are similar in configuration - "T" intersections with horizontal and vertical curves through each. The Greycloud Lane intersection also has a driveway entrance into a codominium project that approximates a four legged intersection. While traffic volumes are light with regard to warrants the horizontal and vertical alignments can produce sight distance problems. The Traffic and Transportation Committee authorized the City Engineer to recommend to the City Council the approval of requests for the installation of stop controls at the subject intersections. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: Robert L. Van Nort Andrew V. Arczynski Linda Magnuson City Manager City Attorney Sr. Accountant City Council - April 17, 1990 2 Stop Controls Seagreen Drive and Sylvan Glen Road At Greycloud Lane RECOMMENDATION: It is recommended that the City Council approve the installation of "STOP" signs with appropriate pavement markings on all legs of the subject intersections. RESOLUTION NO. _ (1990) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING AND DIRECTING THE INSTALLATION OF STOP SIGNS AND RELATED TRAFFIC CONTROL DEVICES AT THE INTERSECTIONS SPECIFIED HEREIN A. Recitals. (i) Section 15.20.030 of the Los Angeles County Code, as heretofore adopted, by reference by the City Council, provides for the installation of traffic control devices, upon approval of the City Council. (ii) Staff has prepared and presented to the City Council a report indicating the need for the installation of traffic control devices at certain locations more particularly specified herein below. (iii) All legal prerequisites to the adoption of this Resolution have occurred. B. Resolution. NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. 2. Based upon information provided to the City Council, the City Manager hereby is directed and authorized to cause the installation of traffic control signs, including "STOP" signs on all legs of the intersections of Seagreen Drive and Greycloud Lane at Sylvan Glen Road. 1 3. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this _ day of , 1990. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the forgoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of e 1990, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTRRT- �O1�ri--y y�+2 R3 ,.♦ r�i i 60 u M `�r Al ty BRIM CREEK C , yyy �yyy;, 1� I: :! J' 9 9{ a ]9 Hyl g I' N: Q 9 . Gp - [ � S Roo - E X 8 Y t � 2 yy.+y��e.y •\ O•.b•. y;,i _ ....^ _ C A i yyyl b S'' s 3 I d. 0 •yy! 5 yyyy .,.b ] g y y y y J': i y S 1, ty 12 11 10 9 B yyyy » y �'� \ \ �) I d •. yd _i '"tr 0o z 1�\ 1` t CONOOi I P .Fl o s: � \: p z N ;j` srr\T/; 0 o 411 LD `Jm t s _ " _ O r'O w �C y /j/ m pnl� «•i , WNy �m , y � " —m' ,r ai - .' w •�' 1,j N t GHEYCLOUO � 9 °t .•. a'( y tiW 2� � yW a W - v • , 4 ,.. k- 41 a T 'Ly y 1 t• �W ry�� N LO r N 99 s, •.E �� f .. �✓ ,� N LO N HOURGLASS `y Wf' S9 •\ '•' ,. ,tP PLY W W » - ,] 69 W '>• i y. B m � �Ns�he J h .`,N•7y /.r-_— (o eta b •!.y 4m 0 \0 \ A Q Z V88 O bi. 315 W 19 ail. A W of '" a` 3 � Y L v ,• y,oi aan 23 .S - -4, vti -,. _._ !y 12 11 C Yy. y + ra V co -. ED .� r 3Y �' Y y9.• �^ a 81. tr ul. OR f �oa y s PL •.' �p B Q I ae _ PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR PROCLAIMING MAY 5, 1990 AS SENIOR POWER DAY WHEREAS, Days Inns of America, Inc. actively recruits older workers, and has created SENIOR POWER, the first national job fair to recruit older workers; and WHEREAS, 125 Days Inn hotels in 35 states are hosting the event for other local employers to recruit senior workers from their communities; and WHEREAS, the Days Hotel will host SENIOR POWER for the citizens of Diamond Bar; NOW, THEREFORE, I Gary Werner, by virtue of the authority vested in me as Mayor of the City of Diamond Bar, California do hereby proclaim May 5, 1990, as SENIOR POWER DAY in the City of Diamond Bar, California, and encourage all senior citizens and community employers to participate in the job fair at the Days Hotel, 21725 E. Gateway Dr., Diamond Bar, CA. Dated the 1st day of May, 1990, at Diamond Bar, California. Mayor ATTEST: City Clerk of the City of Diamond Bar 5 DAYS HOTEL 21725 E Gateway Drive Diamond Bar CA 91765 (714) 860-5440 FAX (7-4) 860-8224 April 16, 1990 Honorable Phyllis Papen 21660 E. Copley Dr., Suite 100 Diamond Bar, CA 91765 Dear Mayor Papen, D1 D" xv "I I i . 'T10 nmm* The month of May is recognized as National older Worker Month throughout the United States. This designation is intended to draw attention to the thousands of people over the age of 50 who continue to work in American business. My company, Days Inns of America, actively recruits senior workers on a national basis. Last May, 64 Days Inn hotels in 26 states hosted Senior Power 1989, the first national job fair ever held to recruit older workers. Hotels, such as my own, invited community employers to meet, to talk with, and to hire older workers. Hundreds of businesses were matched with thousands of seniors. on May 5, 1 plan to host senior Power 1990 for our community. I would like to invite you to declare May 5 "Senior Power Day" in Diamond Bar. In addition, I hope that you, or a representative from your office, can attend the job fair. If you have any comments or questions, please feel free to contact me at 714-860-5440. Respectfully yours, 1" ' VA, fr./, Frank Van Eysd General Manager AGENDA ITEM NO. 17 1990-91 FISCAL YEAR BUDG19T (draft) No documentation available City Manager to present at Council Meeting '' AGENDA NO. %� ------------ --------------------- CITY OF DIAMOND BAR AGENDA REPORT ----------------------- -------------------------------------- DATE: April 23, 1990 MEETING DATE: May 1, 1990 TO: Honorable Mayor and Members of the City Council VIA: City Manager FROM: Parks and Recreation Commission via Charles Janiel, Director SUBJECT: Pursue Acquisition of Walnut Valley School District Property at Diamond Bar Boulevard and Brea Canyon Road --------------------------------------------------------------------------------- RECOMMENDED ACTION: At the March 22, 1990 Parks and Recreation Commission meeting, it was the recom- mendation of the Commission that the City Council continue negotiations with the Walnut Valley Unified School District property at Diamond Bar Boulevard and Brea Canyon Road. It is proposed that the Pantera Park site be used as a trade or source of funds for this acquisition. It is believed that the school district site is much more appropriate for park development. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number Deficit: $ Revenue Source: REVIEWED BY: Robert L. Van Nort City Manager Andrew V. Arczynski City Attorney AR300.FRM 3/90 1 Linda Magnuson Sr. Accountant AGENDA NO. ------------------------------------------------------------------------------- ------------------------------------------------------------------------------- CITY OF DIAMOND BAR AGENDA REPORT DATE: April 23, 1990 MEETING DATE: May 1, 1990 TO: Honorable Mayor and Members of the City Council VIA: City Manager FROM: Charles Janiel, Director of Parks and Recreation SUBJECT: Increased Staff - Vehicular Needs ------------------------------------------------•-------------------------------- BACRGROUND: In Fiscal Year 1990-1991, the City will be increasing the staff of several de- partments. This includes a full-time code enforcement officer, a parks mainte- nance worker, and additional administrative employees in the City Manager's Of- fice. The code enforcement and maintenance positions are by nature "field" po- sitions requiring considerable travel throughout the City. Additionally, the City Staff has numerous errands and obligations on an ongoing basis. Currently staff uses personal vehicles to perform City business. This produces consider- able wear and tear on the employees sole means of getting to and from work. RECOMMENDED ACTION: Authorize staff to go out to bid_ for three (3) vehicles. One vehicle for code enforcement, one for maintenance and a pool car. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $40,000 Budgeted Amount $ In Account Number Deficit: $ Revenue Source: $ REVIEWED BY: 4e Robert L. Van Nort City Manager Andrew V. Arczynski City Attorney AR300.FRM 3/90 1 Linda Magnuson Sr. Accountant AGENDA NO —;-' Z) -------------------- - CITY OF DIAMOND BAR AGENDA REPORT e -------------------------------------- DATE: April 25, 1990 MEETING DATE: May 1, 1990 TO: Honorable Mayor and Members of the City Council FROM: City Manager City Council appointed thirty (30) citizens to -the General Plan Advisory Com- mittee. Since their first meeting in September, the Committee has vacillated between twenty and twenty-seven (20-27) members. The Committee currently con- sists of twenty-five members. The following arse currently in good standing on the General Plan Advisory Committee: Adams, Karla Bennett, John Bilotta, Ross Castleman, Karen Cunningham, Noel Dam, Rose Flamenbaum, Bruce Fritz, Art Goldenberg, Mike Hummel, Greg Layton, Ed MacBride, Dexter McGinn, Pat Meyers, David Nelson, Steve Ochoa, Victor Quan, Cindee Robertson, Don Schad, Dorn Sefa-Boak'ye, Kofi Sment, Mike Stokes, Carole Stone, Eric Taylor, Donald Trivedi, Kamal Council may wish to bring the Committee to its initial thirty members or leave the Committee as it stands at the present number of twenty-five members. As the Committee is entering its second phase, it is further recommended that, in the event the Council does not take action to increase the Committee, that it support the proposition that any future vacancies on the Committee be handled by attrition. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number Deficit: $ Revenue Source: REVIEWED BY: Robert L. Van Nort Andrew V. Arczynski City Manager City Attorney AR300.FRM (3/90) 1 Linda Magnuson Sr. Accountant CITY OF DIAMOND BAR MEMORANDUM TO: Honorable Mayor and City Council FROM: City Manager SUBJECT: Amendment to Fiscal Year 1990-1991 in Equipment and Staffing Levels DATE: April 25, 1990 DISCUSSION: The initial City of Diamond Bar Fiscal Budget was adopted without the use of property tax monies. With the passage of AB -2201, the City can now proceed to acquire the necessary Capital Equipment that was postponed due to the property tax issue as well as staff- ing positions necessary to meet community expectations. STAFFING: I. The City is seventeen and one-half (17 1/2) square miles and approaching seventy-five thousand (75,000) in population. It's citizens expect a high level of code enforcement. Other cities, under similar circumstances, require three or more code enforcement officers. Presently, we have two (2) half- time positions. It is recommended that the City Council au- thorize one full-time code enforcement officer, in addition to one part-time position II. One Administrative Analyst - The City will be required, under the auspices of AB -939 to administer a solid waste program for its residents. It is proposed that the City employ an Administrative Analyst to administer a program as well as assist the Assistant City Manager in administrative duties. III. One clerk -typist will be needed to support both the Assistant City Manager and Administrative Analyst. IV. One Maintenance Worker - The Director of Parks and Recreation recommends approval of one maintenance worker. This position is necessary due to the need to enhance our maintenance of the City's parks and landscaped medians. This individual will perform duties to increase the service levels provided in the City's parks. Duties will include repair and mainte- nance of park facilities, minor plumbing, carpentry, electri- cal and grounds tasks. Also, this; position will eliminate the need to use Management Staff to perform menial tasks. 5 l EQUIPMENT (CAPITAL): Equipment- It is recommended to Council authorize to go out to bid the following Capital purchases. The equipment is necessary to staff the additional positions. - Two pickup trucks to be assigned to the Parks & Maintenance Department and Code Enforcement. The costs for these two trucks are to be $14,000 and $12,000, respectively; - One vehicle to be used for general government use, expected to cost approximately $7,000; - Office furniture to support additional staff; - Furniture to complete the Council's Office; A. Two Credenzas B. One Bookcase - Two computers, each at $1,500 - $1,600 with WP5.1 upgrade at $484, for both; - Two printers, at $1,700 each; - Software for finance: Data Writer and Business License at an estimated $5,000 for both; - Software for City Clerk's Office: Data Management System; - One standard size refrigerator for employee's kitchen; One 30" X 60" post and panel single -faced freestanding sign with interior cork background, estimated at approximately $1,471.7. t Robert L. Van Nort City Manager RLVN:ps CITY OF DIAMOND BAR AGENDA REPORT April 25, 1990 AGENDA DATE: MAY 1, 1990 TO: CITY COUNCIL VIA: ROBERT L. VAN NORT, CITY MANAGER FROM: RONALD L. KRANZER, CITY ENGINEER SUBJECT: TRAFFIC SIGNAL IMPROVEMENTS - GRAND AVENUE AT LONGVIEW DRIVE AND AT SUMMITRIDGE DRIVE As previously reported and as approved at City Council the traffic signal poles for these two intersections have been approved and ordered. The plans and specifications are now in the final stages of completion having just received Edison service location this date (4-25-90). It is requested that the City Council approve the final plans and specifications (to be presented at regular meeting of 5-1-90) and authorize advertizing of bids for the subject improvement with a bid date of 5-24-90 and award of contract to be considered at the regularly scheduled meeting of 6-5-90. RECOMMENDATION ` It is recommended that the City Council approve the plans and specifications for the installation of traffic signals on Grand Avenue at Longview Drive and at Summitridge Drive and set the date for receipt of bids on May 24, 1990 at 10:00 a.m. RLK: nb:2181: cc-db:longview.sig (Narrative continued on next page if necessary) t'lLiCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: --------------------•-- -------------------- Robert L. Van Nor_t Andrew V. Arczynshi Linda Magnuson City Manager City Attorney Sr. Accountant CITY OF DIAMOND BAR STATE OF CALIFORNIA SPECIFICATIONS FOR TRAFFIC SIGNAL CONSTRUCTION AT GRAND AVENUE AT LONGVIEW DRIVE AND SUMMITRIDGE DRIVE IN THE CITY OF DIAMOND BAR RONALD L. KRANZER R.C.E. 18503 CIVIL ENGINEER The City Clerk of the City of Diamond Bar, California will receive at her office in the City Hall, in said City, until 10:00 a.m. on May 24, 1990, sealed proposals for the performance of the above described services. CITY OF DIAMOND BAR Gary Werner, Mayor John Forbing, Mayor Pro Tem Paul V. Horcher, Councilmember Phyllis Papen, Councilmember Jay Kim, Councilmember Robert L. Van Nort, City Manager Robert P. Morgenstern, Project Manager t SPECIFICATIONS FOR TRAFFIC SIGNAL CONSTRUCTION AT GRAND AVENUE AT LONGVIEW DRIVE AND SUMMITRIDGE DRIVE IN THE CITY OF DIAMOND BAR Page 2 TABLE OF CONTENTS NOTICE INVITING SEALED BIDS.............. .................. 4 - 7 INFORMATION FOR BIDDERS .................................... 8 - 14 BIDDER'S PROPOSAL.....•...................................15 - 18 CONTRACTOR'S INDUSTRIALSAFETY RECORD.....................19 LIST OF SYMBOLS AND ABBREVIATIONS .........................20 SUBCONTRACTORS LIST...... .................. ...........21 AFFIDAVIT FOR CO -PARTNERSHIP FIRM........ .................. 22 AFFIDAVIT FOR CORPORATION ............................... .23 AFFIDAVIT FOR INDIVIDUAL BIDDER............................24 AFFIDAVIT FOR JOINT VENTURE.............. ... ..............25 FAITHFUL PERFORMANCE BOND .......................... .....26 LABOR AND MATERIAL BOND .......................... ........27 BIDDER'S BOND .................................... .......28 - 29 AGREEMENT..... .. ......................................30 - 38 TECHNICAL SPECIAL PROVISIONS...............................39 - 47 Page 3 RESOLUTION NO. 90 A RESOLUTION OF THE COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION OF TRAFFIC SIGNALS AT GRAND AVENUE AT LONGVIEW DRIVE AND SUMMIT RIDGE DRIVE IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS. WHEREAS, it is the intention of the City of Diamond Bar to construct certain improvements in the City of Diamond Bar. WHEREAS, the City of Diamond Bar has prepared plans and specifications for the construction of certain improvements. NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented to the City of Diamond Bar be and are hereby approved as the specifications for Traffic Signal Construction at Grand Avenue at Longview Drive and Summit Ridge Drive. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for doing of the work specified in the aforesaid plans and specifications, which said advertisement shall be substantially in the following words and figures, to wit: "NOTICE INVITING SEALED BIDS OR PROPOSALS" Pursuant to a Resolution of the City Council of the City of Diamond Bar, Los Angeles County, California, directing this notice, NOTICE IS HEREBY GIVEN that the said City of Diamond Bar will receive at the office of the City Clerk in the City Hall of Diamond Bar, on or before the hour of 10:00 o'clock A.M. on the 24th day of May, 1990, sealed bids or proposals for the Traffic Signal Construction at Grand Avenue at Longview Drive and Summit Ridge Drive in said City. Bids will be opened and publicly read immediately in the office of the City Clerk, Suite 100, 21660 E. Copley Drive, Diamond Bar, California. Bids must be made on a form provided for the purpose, addressed to the City of Diamond Bar, California, marked, "Bid for Traffic Signal Construction at Grand Avenue at Longview Drive and Summit Ridge Drive". PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general Page 4 prevailing rates of per diem wages are on file in the office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request. The Contracting Agency also shall cause: a copy of such determinations to be posted at the job site. The Contractor shall forfeit, as penalty to the City of Diamond Bar, twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, if such laborer, workman, or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statutes of 1939, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the prosecution of the work. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will . be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate, or B. When the number of apprentices in training in the area exceeds a ratio of one to five, or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or D. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on, an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticable trade on such contracts and if other Contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Page 5 Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract and the Contractor and any subcontractor under him shall employ with and be governed by the laws of the State of California having to do with working hours as set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The Contractor shall forfeit, as a penalty to the City of Diamond Bar, twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by him or any subcontractor under him, upon any of the work hereinbefore mentioned, for each calendar day during which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. The bidder must submit with his proposal cash, cashier's check, certified check, or bidder's bond, payable to the City of Diamond Bar for an amount equal to at least ten percent (10%) of the amount of said bid as a guarantee that the bidder will enter into the proposed contract if the same is awarded to him, and in event of failure to enter into such contract said cash, cashier's check, certified check, or bond shall become the property of the City of Diamond Bar. If the City of Diamond Bar awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City of Diamond Bar to the difference between the low bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder. The amount of the bond to be given to secure a faithful performance of the contract for said work shall be one hundred percent (100%) of the contract price thereof, and an additional bond in an amount equal to fifty percent (50%) of the contract price for said work shall be given to secure the payment of claims for any materials or supplies furnished for the performance of the work contracted to be done by the Contractor, or any work or labor of any kind done thereon, and the Contractor will also be required to furnish a certificate that he carries compensation insurance covering his employees upon work to be done under contract which may be entered into between him and the said City of Diamond Bar for the construction of said work. No proposal will be considered from a Contractor who is not licensed as a contractor at time of award in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section. 7000 et seq.) and rules and regulations adopted pursuant thereto or to whom a proposal form has not been issued by the City of Diamond Bar. The work is to be done in accordance with the profiles, plans, and specifications of the City of Diamond Bar on file in the office of the City Clerk at the City Hall, Diamond Bar, California. Copies of the plans and specifications will be furnished upon application to the City of Diamond Bar and payment of $5.00, said $5.00 is nonrefundable. Page 6 I Y Upon written request by the bidder, copies of the plans and specifications will be mailed when said request is accompanied by payment stipulated above, together with an additional nonreimbursable payment of $5.00 to cover the cost of mailing charges and overhead. The successful bidder will be required to enter into a contract satisfactory to the City of Diamond Bar. In accordance with the requirements of Section 9-3 of the General Provisions, as set forth in the Plans and Specifications regarding the work contracted to be done by the Contractor, the Contractor may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute authorized securities in lieu of monies withheld (performance retention). The City of Diamond Bar, California, reserves the right to reject any and all bids. By order of the City Council of the City of Diamond Bar, California. Dated this 1 st day of May, 1990. PASSED, ADOPTED and APPROVED by the City cf Council of the City of Diamond Bar, California, this 1st day of May, 1990. Mayor ATTEST: City Clerk I, Lynda Burgess, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the Council of the City of Diamond Bar, California, -at its regular meeting held on the 1st day of May, 1990, by the following vote, to wit: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Page 7 City Clerk, City of Diamond Bar, California INFORMATION FOR BIDDERS 1. PREPARATION OF BID FORM: The City invites bids on the form attached to be submitted at such time and place as is stated in the Notice Inviting Sealed Bids. All bids should be made in accordance with the provisions of the Standard Specifications for Public Works Construction, 1988 Edition. All blanks on the bid form must be appropriately filled in. All bids shall be submitted in sealed envelopes bearing on the outside the name of the bidder, his address, and the name of the project for which the bid is submitted. It is the sole responsibility of the bidder to see that the bid is received in proper time. Any bid received after the scheduled closing time for receipt of bids will be returned to the bidder unopened. 2. PROPOSAL GUARANTEE: Each proposal shall be accompanied by cash or by a cashier's or certified check or by a bid bond in the amount of not less than ten percent (10%) of the amount named in the proposal. Said check or bond shall be made payable to the City Clerk of the City of Diamond Bar and shall be given as a guaranty that the bidder, if awarded the work, will enter into a contract within ten (10) days after written notice of the award and will furnish the necessary bonds as hereinafter provided. In case of refusal or failure to enter said contract, the check or bond, as the case may be, shall be forfeited to the City. No bidder's bond will be accepted unless it conforms substantially to the form furnished by the City, which is bound herein, and is properly filled out and executed. 3. SIGNATURE: The bid must be signed in the name of the bidder and must bear the signature in longhand of the person or persons duly authorized to sign the bid on behalf of the bidder. 4. MODIFICATIONS: Changes in or addition to the bid form, recapitulations of the work bid upon, alternative proposals or any other modifications of the bid form which is not specifically called for in the contract documents may result in the Owner's rejection of the bid as not being responsive to the invitation to bid. No oral or telephonic modification of any bid submitted will be considered but a telegraphic modification may be considered and only if a postmark evidences that a confirmation of the telegram duly signed by the bidder was placed in the mail prior to the opening of bids. The bid submitted must not contain any erasures, interlineation, or other corrections unless each such correction is suitably authenticated by affixing in the margin immediately opposite the correction the surname or surnames of the person or persons signing the bid. 5. DISCREPANCIES IN PROPOSALS: In case of discrepancy between words and figures, the words shall prevail If the amounts bid on individual items (if called for) do not in fact add to the total amount shown by the bidder, the correctly added total of the individual items shall prevail over the total figure shown. The estimated quantities and amounts are for the purpose of comparison of bids only. The City Council of the City of Diamond Bar reserves the right to reject any or all bids and to waive any irregularity or informality in any bid to the extent permitted by law. Page 8 .« 6. BIDDER'S EXAMINATION OF SITE: Each bidder shall examine carefully the site of the proposed work and the contract documents therefore. It will be assumed that the bidder has investigated and is satisfied as to the conditions to be encountered as to the character, quality, and quantity of materials to be furnished, and as to the requirements of the contract, specifications and drawings. The name of the individual who examined the site of the work and the date of such examination shall be stated in the proposal. By submitting a bid, the bidder will be held to have personally examined the site and the drawings, to have carefully read the specifications, and to have satisfied himself as to his ability to meet all the difficulties attending the execution of the proposed contract before the delivery of his proposal, and agrees that if he is awarded the contract, he will make no claim against the City of Diamond Bar based on ignorance or misunderstanding of the contract provisions. 7. WITHDRAWAL OF BIDS: Any bidder may withdraw his bid either personally, by written request, or by telegraphic request confirmed in the manner specified above at any time prior to the scheduled closing time for receipt of bids. 8. INSURANCE AND BONDS: The Contractor shall not commence work under this contract until he has secured all insurance and bonds required under this section nor shall be allow any subcontractor to commence work on this subcontract until all similar insurance and bonds required of the subcontractor have been obtained. All insurance issued in compliance with this section shall be issued in the form, and be an insurer of insurers, satisfactory to and first approved by the City in writing. Certificates of insurance in the amounts required shall be furnished by the contractor to the City prior to the commencement of work. The contractor shall maintain adequate Workmen's Compensation Insurance under the laws of the State of California for all labor employed by him or by any subcontractor under him who may come within the protection of such Workmen's Compensation insurance laws. The contractor shall maintain public liability insurance to protect said contractor and the City against loss from liability imposed by law, for damages on account of bodily injury, including death resulting therefrom, suffered or alleged to have been suffered by any person or persons, other than employees, resulting directly or indirectly from the performance or execution of this contract or any subcontract thereunder, and also to protect said contractor and the City against loss from liability imposed by law, for damage to any property, damage insurance shall be maintained by the contractor in full force and effect during the entire period of performance under this contract, in the amount of not less than $500,000 for one person injured in the accident and in the amount of not less than $1,000,000 for more than one person injured in one accident and in the amount of not less than $500,000 with respect to any property damage aforesaid. The City shall be named a co-insured regardless of fault. Page 9 r The contractor shall secure with a responsible corporate surety, or corporate sureties, satisfactory bonds conditioned upon faithful performance by the contractor of all requirements under the contract and upon the payment of claims of materials, men and laborers thereunder. The Faithful Performance Bond shall be in the sum of not less than one hundred percent (100%) of the estimated aggregate amount of the payments to be made under the contract computed on the basis of the prices stated in the proposal. The Labor and Material Bond shall be in the sum of not less than one hundred percent (100`.%) of the estimated aggregate amount of the payments to be made under the contract computed on the basis of the prices stated in the proposal. 9. INTERPRETATION OF PLANS AND DOCUMENTS: If any person contemplating submitting a bid for the proposed contract is in doubt as to the true meaning of any pert of the drawings, specifications, or other contract documents, or finds discrepancies in, or omissions from the drawings and specifications, he may submit to the Owner a written request for an interpretation or correction thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation or correction of the contract documents will be made only by Addendum duly issued and a copy of such addendum will be mailed or delivered to each person receiving a set of the contract documents. No person is authorized to make any oral interpretation of any provision in the contract documents to any bidder, and no bidder is authorized to rely on any such unauthorized oral interpretation. 10. DISQUALIFICATION OR BIDDERS: More than one proposal from an individual, firm, partnership, corporation, or association under the same or different names, will not be considered. Reasonable grounds for believing that any bidder is interested in more than one proposal for the work contemplated will cause the rejection of all proposals in which such bidder is interested. If there is reason for believing that collusion exists among the bidders, all bids will be rejected and none of the participants in such collusion will be considered in future proposals. 11. AWARD OF CONTRACT: The City may award the contract to the lowest responsible bidder on the total base bid or on any one of the alternates indicated in the proposal. Bids will be compared on the basis of the lowest possible cost relative to the alternate or alternates selected and the contract, if awarded, will be awarded to a responsible bidder whose proposal complies with the requirements of these specifications. The award, if made, will be made within sixty (60) calendar days after the opening of the proposals; provided that the award may be made after said period of the successful bidder shall not have given the City written notice of the withdrawal of his bid. 12. ALTERNATES: If alternate bids are called for, the contract may be awarded at the election of the governing board to the lowest responsible bidder on the base bid, or on the base bid and any alternate or combination of alternates. 13. COMPETENCY OF BIDDERS: In selecting the lowest responsible bidder, consideration will be given not only to the financial standing but also to the general competency of the bidder for the performance of the work covered by the proposal. Page 10 14. LISTING SUBCONTRACTORS: Each bidder shall submit a list of the proposed subcontractors on this project as required by the Subletting and Subcontracting Fair Practices Act (Gov. Code Sec. 4100 and following). Forms for this purpose are furnished with the contract documents. 15. WORKMEN'S COMPENSATION: In accordance with the provisions of Section 3700 of the Labor Code, the Contractor shall secure the payment of compensation to his employees. The Contractor shall sign and file with the Owner the following certificate prior to performing the work under this contract: "I am aware of the provisions of Section 3700 of the Labor Code which require compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract." 16. BID DEPOSIT RETURN: Deposits of three or more low bidders, the number being at the discretion of the Owner, will be held for sixty days or until posting by the successful bidder of the Bonds required and return of executed copies of the Agreement, whichever first occurs, at which time the deposits will be returned after consideration of the bids. 17. EXECUTION OF CONTRACT: The bidder to whom award is made shall execute a written contract with the City on the form agreement provided, and shall secure all insurance and bonds as herein provided within ten (10) days from the date of written notice of the award. Failure or refusal to enter into a contract as herein provided, or to conform to any of the stipulated requirements in connection therewith shall be just cause for the annulment of the award and the forfeiture of the proposal guaranty. If the successful bidder refuses or fails to execute the contract, the City may award the contract to the second lowest responsible bidder. If the second lowest responsible bidder refuses or fails to execute the contract, the City may award the contract to the third lowest responsible bidder. On the failure or refusal of such second or third lowest bidder to execute the contract, such bidder's guarantees shall be likewise forfeited to the City. The work may then re readvertised. 18. "OR EQUAL": Pursuant to Division 5, Chapter 4, Article 4 (commencing at S4380) Government Code, all specifications shall be deemed to include the words "or equal", provided however that permissible exceptions hereto shall be specifically noted in the specifications. 19. EMPLOYMENT OF APPRENTICES: The contractor, and all subcontractors, shall,comply with the provisions in Sections 1777.5, (Chapter 1411, Statutes of 1968), and 1777.6 of the California Labor Code concerning the employment of apprentices. The contractor and any subcontractor under him shall comply with the requirements of said sections in the employment of apprentices; however, the contractor shall have full responsibility for compliance with said Labor Code section, for all apprenticeable occupations, regardless of any other contractual or employment relationships alleged to exist. In addition to the above State Labor Code Requirements regarding the employment of apprentices and trainees, the contractor and all sub- contractors shall comply with Section 5 a. 3, Title 29 of the Code of Federal Regulations (29CFR). Page 11 20. EVIDENCE OF RESPONSIBILITY: Upon the request of the City, a bidder whose bid is under consideration for the award of the contract shall submit promptly to the City satisfactory evidence showing the bidder's financial resources, his construction experience, and his organization and plant facilities available for the performance of the contract. 21. WAGE RATES: The Contractor and/or Subcontractor shall pay wages as indicated in the "Notice Inviting Sealed Bids" section of these specifications. The Contractor shall forfeit as penalty to the City of Diamond Bar, twenty-five dollars ($25) for laborers, workmen, or mechanics employed for each calendar day, or portion thereof, if such laborer, workman or mechanic employed is paid less than the general prevailing rate of wages herein referred to and stipulated for any work done under the proposed contract, by him, or by any subcontractor under him, in violation of the provisions of the Labor Code, and in particular, Sections 1770 to 1781 inclusive. Copies of all collective bargaining agreements relating to the work as set forth in the aforementioned Labor Code are on file and available for inspection in the Office of the Department of Industrial Relations, Division of Labor Statistics and Research. 22. PERMITS, FEES AND LICENSES: The Contractor shall possess a valid City of Diamond Bar business license prior to the issuance of the first payment made under this contract. 23. TIME OF COMPLETION AND LIQUIDATED DAMAGES: Bidder must agree to commence work on or before the date of the written "Notice to Proceed" of the City and to fully complete the project within *sixty (60) calendar days thereafter. Bidder must agree also to pay as liquidated damages, the sum of two-hundred-fifty dollars ($250.00) for each calendar day thereafter as provided in the General Conditions. * Days are based on delivery date of poles. 24. NO REFUND FOR DRAWINGS AND SPECIFICATIONS: Purchasers are advised that upon payment of the appropriate purchase price, the set of contract drawings and specifications become the property of the purchaser and are not to be returned to the City of Diamond Bar. 25. AWARD OF CONTRACT: The award of the contract, if it be awarded, will be to the lowest responsible bidder whose proposal complies with all the requirements described. 26. QUANTITIES: The quantity of work for the unit price items to be done under the contract, as noted in the Schedule of Prices, is an estimate and is not to be taken as an expressed or implied statement that the actual quantity of work will correspond to the estimate. The right is reserved by the City of Diamond Bar to increase or decrease or to entirely eliminate items from the work if found desirable or expedient. The Contractor will be allowed no claims for anticipated profits, loss of profits or for any damages of any sort because of any difference between the estimated and actual quantities of work done or for work decreased or eliminated by the City of Diamond Bar. The City Council of the City of Diamond Bar reserves the right to reject any or all bids and to waive any irregularity or informality in any bid to the extent permitted by law. Page 12 27. WITHDRAWAL OF BIDS: The bidder may withdraw his bid at any time prior to the date and hour set for opening of bids upon presentation of a written request to the City's Engineer signed by an authorized representative of the bidder or by the person filing the bid. 28. INVALID PROPOSALS: Proposals submitted by telegraph and those which are not logged in at the office of the City Clerk of the City of Diamond Bar, prior to the date and hour set for receipt of same will not be considered. 29. ALTERING PROPOSALS: The wording of the proposals shall not be changed. Any additions, conditions, limitations, or provisions inserted by the bidder will render the proposal irregular and may cause its rejection. Erasures of interlineations in the proposal must be explained or noted over the signature of the bidder. 30. ACCEPTANCE OR REJECTION OF BIDS: The City Council of the City of Diamond Bar reserves the right to accept any bid or reject any or all bids and to waive any informality or defects in bids received as the best interests of the City of Diamond Bar. Proposals in which the bid prices are obviously unbalanced may be rejected. Proposals in which a bid item is left totally blank will be considered as being nonresponsive and automatically rejected. 31. BID PRICES AND AGREEMENT OF FIGURES: If a unit price bid item total amount arrived at by multiplying the unit price times the quantity does not agree with the total amount entered for the item or if the total amount is not entered, the unit price and the corrected extension will be considered as representing the bidder's intentions. If in a unit price bid item the total amount is entered for the item but not the unit price, the unit priceshall be that which is derived by dividing the total amount bid for the item by the number of units in the item. If the amounts bid on individual items (if called for) do not add up to the total amount shown, the correctly added total of the individual items shall prevail over the total amount. 32. ADDENDA TO CONTRACT DOCUMENTS: The Engineer may, from time to time, issue addenda to the contract documents during the period of advertising for bids, for the purpose of clarifying or correcting special provisions, plans or bid proposal. Purchasers of contract documents will be furnished with copies of such addenda, either by first class mail or personal delivery, during the period of advertising. The addenda will be sent to the address the purchaser of the contract documents left with or furnished the City of Diamond Bar at the time the purchase was made. Page 13 33. ENGINEER'S ESTIMATE: The project is estimated to cost $160,000.00 r BIDDER'S PROPOSAL FOR THE TRAFFIC SIGNAL CONSTRUCTION AT GRAND AVENUE AND LONGVIEW DRIVE AND SUMMIT RIDGE DRIVE IN THE CITY OF DIAMOND BAR, CALIFORNIA Date To the City Council of the City of Diamond Bar: The Undersigned hereby declares: I&] (a) That the only persons or parties interested in this proposal as principals are the following: (If the bidder is a corporation, give the name of the corporation and the name of its president, secretary, treasurer, and manager. If a co -partnership, give the name under which the co -partnership does business, and the names and addresses of all co-partners. If an individual, state the name under which the contract is to be drawn.) (b) That this proposal is made without collusion with any person, firm or corporation. (c) That he has carefully examined the location of the proposed work, and has familiarized himself with all of the physical and climatic conditions, and makes this bid solely upon his own knowledge. (d) That by submitting this Bidder's Proposal, he acknowledges receipt and knowledge of the contents of those communications sent by the City of Diamond Bar to him at the address furnished by him to the City of Diamond Bar when this proposal form was obtained. (e) That he has carefully examined the specifications, both general and detail, and the drawings attached hereto, and communications sent to him as aforesaid,, and makes this proposal in accordance therewith. (f) That, if this bid is accepted he will enter into a written contract for the performance of the proposed work with the City of Diamond Bar. Page 15 (g) That he proposes to enter into such contract and to accept in full payment for the work actually done thereunder the prices shown in the attached schedule. It is understood and agreed that the quantities set forth are but estimates, and that the unit prices will apply to the actual quantities whatever they may be. Accompanying this proposal is a certified or cashier's check or bidder's bond, payable to the order of the City of Diamond Bar in the sum of DOLLARS ($ ) Said bidder's bond has been duly executed by the undersigned bidder and by a financially sound surety company authorized to transact business in this state. It is understood and agreed that should the bidder fail within fifteen days after award of contract to enter into the contract and furnish acceptable surety'loonds, then the proceeds of said check, or bidder's bond, shall become the property of the City of Diamond Bar, but if this contract is entered into and said bonds are furnished, or if the bid is not accepted then said check shall be returned to the undersigned, or the bidder will be released from the bidder's bond. Address of Bidder Telephone of Bidder city Zip Code Signature of Bidder Page 16 SCHEDULE OF PRICES FOR THE TRAFFIC SIGNAL CONSTRUCTION AT GRAND AVENUE AT LONGVIEW DRIVE AND SUMMITRIDGE DRIVE IN THE CITY OF DIAMOND BAR In accordance with specifications therefore approved by the City Council of the City of Diamond Bar the undersigned bidder is herewith submitting the following bid prices for the performance of the entire work as described in these specifications and attached drawings subject to this furnishing all materials. ITEM ITEM QUANTITY NO. DESCRIPTION 1. Traffic signal L.S. construction at Grand Ave. at Longview Dr. UNIT UNIT PRICE ITEM TOTALS (in figures) (in figures) Dollars Cents Dollars Cents L.S. 2. Traffic signal construction at Grand Ave. and Summitridge Dr. L.S. L.S. TOTAL AMOUNT BID $ Accompanying this proposal is, (Insert "$ cash," "cashier's check," "certified check," or "bidder's bond," as the case may be) in the amount equal to at least ten percent (10%) of the total bid„ Bid price indicated refers to all items illustrated on plans and details, and delineated within specifications installed and completely in place in accordance with all applicable portions of the construction documents and include all costs connected with such items including, but to necessarily limited to, materials, transportation, taxes, insurance, labor,, overhead, and profit, for General Contractor and Subcontractors. All work called for on the construction documents are to provide a completed project with all systems operating properly and ready for use. Page 17 The undersigned further agrees that in of default -in executing the required contract, with necessary bond, within fifteen (15) days, not including Sundays and legal holidays, after having received notice that the contract has been awarded and is ready for signature, the proceeds of the security accompanying his bid shall become the property of the City of Diamond Bar, and this proposal and the acceptance thereof may be considered null and void. NAME OF BIDDER (PRINT) SIGNATURE DATE ADDRESS CITY ZIP CODE TELEPHONE STATE CONTRACTOR LICENSE NO. AND CLASSIFICATION Page 18 CONTRACTOR'S INDUSTRIAL SAFETY RECORD Project Identification Bid Date This information must include all construction work undertaken in the State of California by the bidder and any partnership, joint venture or corporation that any principal of the bidder participated in as a principal or owner for the last five calendar years and the current calendar year prior to the date of bid submittal. Separate information shall be submitted for each particular partnership, joint venture, corporation or individual bidder. The bidder may attach any additional information or explanation of data which he would like taken into consideration in evaluating the safety record. An explanation must be attached of the circumstances surrounding any and all fatalities. 5 Calendar Years Prior to Current Year 1986 1987 1988 1989 TOTAL CURRENT YEAR 1. No. of contracts 2. Total dollar amount of contracts (in thousands of S) 3. No. of fatalities 4. No. of lost workday cases 5. No. of lost work day cases involving permanent transfer to another job or termination of employment 6.' No. of lost workdays 'The information required for these items is the same as required for columns 3 to 6, Code 10, Occupational Injuries, Summary - Occupational Injuries and Illnesses, OSEA No. 102. The above information was compiled from the records that are available to me at this time and I declare under penalty of perjury that the information is true and accurate within the limitations of these records. Name of Bidder (print) Address City Zip Code Page 19 Signature State Contractors' Lic. No. & Classification Telephone The definitions of the symbols and abbreviations used in the Schedule of Prices are as follows: Ave. Avenue LF Linear Feet & And LS Lump Sum AC Asphaltic Concrete Mod. Modified Blvd. Boulevard MH Manhole CAB Crushed Aggregate Base 1 Number CB Catch Basin No. Number Conc. Concrete NRCP Nonreinforced concrete Pipe Conn. Connector or Connection Pvmt. Pavement Const. Construct Perm. Surf. Permanent Surfacing CIP Cast Iron Pipe PCC Portland Cement Concrete CSP Corrugated Steel Pipe RC Reinforced Concrete CY Cubic Yard RCB Reinforced Concrete Box D D -load of pipe RCP Reinforced Concrete Pipe Dia. Diameter Reconn. Reconnect Dbl. Double Reconst. Reconstruct Dwy. Driveway Reinf. Reinforcing or reinforced EA Each Restor, Restoration ELC Electrolier Lighting Resurf. Resurfacing Conduit Excay. Excavation Rd. Road Ex. or Exist. Existing Sched. Schedule ' Feet SD Storm Drain Fur. & PI. Furnish and place Sec. Section Ga. Gauge SF. Square Feet Galy. Galvanized Spec. Special Gr. Grate SS Sanitary Sewer H I High or height Sta. Station HC House connection St. Street sewer Struct. structure Improv. Improvements Trans. Transition " Inches TS Transition Structure JS Junction Structure Var. Variable Lb. Pounds VCP Vitrified Clay Pipe LD Local Depression W Wide or Width Page 20 SUBCONTRACTORS LIST In compliance with the provisions of the Public Contract Code Section 4102, the undersigned bidder herewith sets forth the name and location of the place of business of each subcontractor who will perform work or labor or render service to the general contractor in or about the construction of the work or improvement In an amount in excess of one-half (1/2) of one percent (1%) of the general contractor's total bid, and the portion of the work which will be done by each subcontractor. Name under which Sub- License Address of Office, Specific Description contractor is licensed Number Mill or Shop of Sub -contract work & portion of the Work If the bidder fails to specify a subcontractor for any portion of the work, the bidder agrees to perform the work with his own crews. (Alternative subcontractors for the same work are prohibited by provisions of the California Government Code.) Dated Page 21 Bidder Signature Signature AFFIDAVIT FOR CO -PARTNERSHIP FIRM STATE OF CALIFORNIA ) )ss COUNTY OF LOS ANGELES ) , being first duly sworn, deposes and says: That he is a member of the co -partnership firm designated as which is the party making the foregoing proposal or bid; that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any other bidder or person to put in a sham bid or that such other person shall refrain from bidding; and has not in any manner sought by collusion to secure any advantage against the City of Diamond Bar or any person interested in the proposed contract, for himself or for any other ;person. That he has been and is duly vested with authority to make and sign instruments for the co -partnership by who constitute the other members of the co -partnership. Signature Subscribed and sworn to before me this day of 19 Signature of Officer Administering Oath (NOTARY PUBLIC) Page 22 AFFIDAVIT FOR CORPORATION BIDDER STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) being first duly sworn, deposes and says: That he is of, a corporation which is the party making the foregoing proposal or bid; that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any other bidder or'person to put in a sham bid or that such other person shall refrain from bidding; and has not in any manner sought by collusion to secure any advantage against the City of Diamond Bar or any person interested in the proposed contract, for himself or for any other person. Signature Subscribed and sworn to before me this day of 19 Signature of officer Administering Oath (NOTARY PUBLIC) Page 23 AFFIDAVIT FOR INDIVIDUAL BIDDER STATE OF CALIFORNIA ) )ss COUNTY OF LOS ANGELES ) being first duly sworn, deposes and says: That he is the party making the foregoing proposal or bid; that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any other bidder or person to put in a sham bid or that such other person shall refrain from bidding; and has not in any manner sought by collusion to secure any advantage against the City of Diamond Bar or any ;person interested in the proposed contract, for himself or for any other person. Subscribed and sworn to before me this day of Signature 19 Signature of officer Administering Oath (NOTARYPUBLIC) Page 24 AFFIDAVIT FOR JOINT VENTURE STATE OF CALIFORNIA ) )ss COUNTY OF LOS ANGELES ) irst duly sworn, deposes and says: That he is , being of, one of the parties submitting the foregoing bid as a joint venture and that he has been and is duly vested with the authority to make and sign instruments for and on behalf of the parties making said bid who are: that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any other bidder or person to put in a sham bid or that such other person shall refrain from bidding; and has not in any manner sought by collusion to secure any advantage against the City of Diamond Bar or any person interested in the proposed contract, for himself or for any other persona Subscribed and sworn to before me this day of signature 19 Signature of Officer Administering Oath (NOTARY PUBLIC) Page 25 FAITHFUL PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS, THAT WE hereinafter referred to as "Contractor" as PRINCIPAL, and as SURETY, are held and firmly bound unto the CITY OF DIAMOND BAR, CALIFORNIA hereinafter referred to as the "City", in the sum of Dollars ($ ) lawful money of the United States of America, for the payment of which sum, will and truly to be made, we bind ourselves, jointly and several firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that whereas, said contract has been awarded and is about to enter into the annexed contract with said City for consideration of the work under the specification entitled and is required by said City to give this bond in connection with the execution of said contract. NOW, THEREFORE, if said Contractor shall well and truly do and perform all the covenants and obligations of said contract on his part to be done and performed at the time and in the manner specified herein; this obligation shall. be null and void; otherwise it shall be and in full force: and effect; PROVIDED, that any alterations in the work to be done, or the materials to be furnished, which may -bet made pursuant to the terms of said contract shall not in any, way release said Contractor or the Surety thereunder nor shall any extension of item granted under the provisions of said contract release either said Contractor or said Surety and notice of such alterations or extensions of the contract is hereby waived by such Surety. IN WITNESS WHEREOF, we have hereunto set our hands and seals this day of , 1990. PRINCIPAL SURETY BY• BY: (SEAL) (SEAL) Page 26 LABOR AND MATERIAL BOND KNOW ALL MEN BY THESE PRESENTS, THAT WE hereinafter referred to as "Contractor" as PRINCIPAL, AND as SURETY, are held and firmly bound unto the CITY OF DIAMOND BAR, CALIFORNIA hereinafter referred to as the "City", in the sum of DOLLARS ($ ) lawful money of the United States of America, for the payment of which sum, well and truly to be made, we bind ourselves, jointly and several firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that whereas, said Contract has been awarded and is about 'to enter into the annexed contract with said City for construction of the work under the City's specification entitled and is required by said City to give this bond in connection with the execution of said contract; NOW, THEREFORE, if said Contractor in said contract, or subcontractor, fails to pay for any materials, provisions, provender or other supplies, or for the use of implements or machinery, used in, upon, for or about -the performance of the work contracted to be done, or for any work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, said Surety will pay for the same in an amount not exceeding the sum specified above, and also in case suit is brought upon this bond, a reasonable attorney's fee, to be fined by the court. This bond shall immure to the benefit of any and all persons entitled to file claims under Section 1192.1 of the Code of Civil Procedure of the State of California. PROVIDED, that any alterations in the work to be done, or the material to be furnished, which may be made pursuant to the terms of said contract, shall not in any way :release either said Contractor or said Surety thereunder nor shall any extensions of time granted under the provisions of said contract release either said Contractor or said Surety, and notice of such alterations or extensions of the contract is hereby waived by said Surety. IN WITNESS WHEREOF, we have hereunto set our hands and seals this day of PRINCIPAL SURETY BY• BY: ( SEAL) Page 27 (SEAL) , 1990. BIDDER'S BOND KNOW ALL MEN BY THESE PRESENTS, THAT WE, as principal, and as surety, are held and firmly bound unto the City of Diamond Bar in the sum to ten percent (10%) of the total amount of the bid of the principal, to be paid to the said City or its certain attorney, its successors and assigns; for which payment will and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by these presents. In no case shall the liability of the surety hereunder exceed the sum of $ THE CONDITION OF THIS OBLIGATION IS SUCH, That whereas the principal has submitted the above mentioned bid to the City of Diamond Bar for certain construction specifically described as follows, for which bids are to be opened at Diamond Bar City Hall on May 24, 1990 for Traffic Signal Equipment for Grand Avenue at Longview Drive and Summit Ridge Drive in the City of Diamond Bar. NOW THEREFORE, if the aforesaid principal is awarded the contract, and within the time and manner required under the specifications, after the prescribed forms are presented to him for signature, enters into a written contract, in the prescribed form in accordance with the bid, and files the two bonds with the City of Diamond Bar, one to guarantee faithful performance and other to guarantee payments for labor and materials, as required by law, then this obligation shall be null and void; otherwise it shall remain in full force and effect. In the event suit is brought upon this bond by the obligee and judgment is recovered, the surety shall pay all costs incurred by the obligee in such suit, including a reasonable attorney's fee to be fixed by the court. Page 28 BIDDER'S BOND (CONTINUED) IN WITNESS WHEREOF, we have hereunto set our hands and.seals on this day of A.D., 1990 (seal) (seal) (seal) (seal) PRINCIPAL (seal) (seal) SURETY (seal) ADDRESS NOTE: Signatures of those executing for the surety must be properly acknowledged. Page 29 AGREEMENT KNOW ALL MEN BY THESE PRESENTS: That the following agreement is made and entered into, in duplicate, as of the date executed by the City Clerk and the Mayor, by and between hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "City". WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and declared on the date specified in said notice; and WHEREAS, City did accept the bid of Contractor and; WHEREAS, City has authorized the City Clerk and Mayor to enter into a written contract with Contractor for furnishing labor, equipment, and material for Traffic Signal Construction at Grand Avenue at Longview Dr. and Summitridge Drive. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: Contractor shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Traffic Signal Construction at Grand Avenue at Longview Dr. and Summitridge Drive. Said work to be performed in accordance with specifications and standards on file in the office of the City Manager and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Manager. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The aforesaid specifications are incorporated herein by reference thereto and made a part hereof with like force and effect as if all of said documents were set forth in full herein. Said documents, the Resolution Inviting Bids attached hereto, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the contractor whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. Page 30 3. TERMS OF CONTRACT a. The undersigned bidder agrees to execute the contract within fifteen (15) calendar days from the date of notice of award of the contract or upon notice by City after fifteen (15) calendar days from the date of notice of award of the contract or upon notice by City after the 15 calendar days, and to complete his portion of the work within sixty (60) calendar days from the execution of the first contract.* The bidder agrees further to the assessment of liquidated damages in the amount of two -hundred -fifty ($250.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the Contractor under this contract. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4. INSURANCE: The Contractor shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the Contractor allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The contractor shall take out and maintain at all times during the life of this contract the.following policies of insurance: a. Compensation Insurance: Before beginning work, the Contractor shall furnish to the Engineer a certificate of insurance as proof that he has taken out full compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every contractor shall secure the payment of compensation to his employees. Contractor, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." *Based on date of pole delivery Page 31 b. For all operations of the Contractor or any subcontractor in performing the work provided for herein, insurance with the: following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto ($500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) Contractor's Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) Contractor's Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is qualified to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to by so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under said policy; 4) Contain a clause substantially in the following words: Page 32 "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation. or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insureds in -the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of Contractor or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e. The Contractor shall at the time of the execution of the contract present the original policies of insurance required in paragraphs a. and b. hereof, or present a certificate of the insurance company, showing the issuance of such insurance, and the additional insureds and other provisions required herein. 5. PREVAILING WAGE: Notice- is here by given that in accordance with the provisions of California Labor code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. copies of such prevailing rates of per diem wages are on file in the office of the City clerk of the City of Diamond Bar, Suite 100 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. Page 33 The contractor shall forfeit, as penalty to City, twenty five dollars ($25.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statues of 1939, and in accordance with the regulations of the California Apprenticeship council, properly indentured apprentices may e employed in the prosecution of the work. Attention is directed to the provisions in Sections 1777.5 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices journeymen that will be used. in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: a. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for.certificate, or b. When the number of apprentices in training in the area exceeds a ratio of one to five, or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or d. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. Page 34 The Contractor is required to make contribution to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the Contractor and any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, chapter 1, Article 3 of the Labor Code of the State of California as amended. The Contractor shall forfeit,, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by him or any subcontractor under him, upon any of! the _work hereinbefore mentioned, for each calendar day during which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code. 8. TRAVEL AND SUBSISTENCE PAY: Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as -such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees shall not be answerable or accountable in any manner for any loss or damage that may happen to the'work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen employees of the contractor of his subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. IThe contractor shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever, except the sole negligence or willful misconduct of City, its employees, servants, or independent Page 35 contractors who are directly responsible to City during the progress of the work or at any time before its completion and final acceptance. The Contractor will indemnify City against and will hold and save City harmless from any and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the contractor, his agents, employees, subcontractors, or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City, but excluding such actions, claims, damages to persons or property, penalties, obligations, or liabilities arising from the sole negligence or willful misconduct of City, its employees,, servants, or independent contractors who are directly responsible to City, and in connection therewith: a. The Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations, o liabilities and will pay all costs and expenses, including attorneys' fees incurred .in connection therewith. b. The Contractor will promptly pay any judgment rendered against the Contractor or City covering such claims, damages, penalties, obligations, and liabilities arising out of or in connection with such work, operations, or activities of the Contractor hereunder, and the Contractor agrees to save and hold the City harmless therefrom. C. In the event City, without fault, its made a party to any action or proceeding filed or prosecuted against he Contractor for damages or other claims arising out of or in connection with the work, operation, or activities of the contractor hereunder, the contractor agrees to pay to City any and all costs and expenses, incurred by City in such action or proceeding 'together with reasonable attorneys' fees. So much of the money due to the Contractor under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damage as aforesaid. Page 36 10. NON-DISCRIMINATION: No discrimination shall be made in the employment of persons upon public works because of the race, color, or religion of such persons, and Every contractor for public works violating this section is subject to all the penalties imposed for a violation. of Division 2, Part 7, Chapter 1 of the Labor Code in accordance with the provisions of Section 1735 of said Code. 11. CONTRACT PRICE AND PAYMENT: City shall pay to the Contractor for furnishing all material and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with Contractor's Proposal dated May 1, 1990. 12. ATTORNEYS' FEES: In the: event that any action or proceeding is brought by either party, to enforce any term or provision of this Agreement, the prevailing party shall recover its reasonable attorneys' fees and costs incurred with respect thereto. Page 37 IN WITNESS WHEREOF, the parties hereto have caused these presents to be duly executed with all the formalities required by law on the respective dates set forth opposite their signatures. State of California Contractor's License No. Date By:_ Tit Title CITY OF DIAMOND BAR, CALIFORNIA By: _ Mayor By: City Clerk Date Contractor's Business Phone Emergency Phone at which Contractor can be reached at any time _ Page 38 TECHNICAL SPECIAL PROVISIONS General The Contractor shall furnish all tools, equipment, materials, supplies and manufactures articles except as indicated below and shall perform all operations necessary to construct traffic signal and street lighting facilities as shown on the drawings and as specified herein. Reference Specifications and Standard. Plans 1. Standard Specifications Except as modified herein, materials and installation shall conform to the Standard Specifications of the State of California Department of Transportation (CalTrans), January, 1988. All references in this section to "Standard Specifications" shall be understood to be referenced to the CalTrans Standard Specifications and Los Angeles County Specifications. 2. Standard Plans - Except as modified herein, all references in this section to "Standard Plans" shall be understood to be referenced to the CalTrans Standard Plans, January, 1988 and Los Angeles County Standards. 3. Codes, Ordinances, and Regulations - All electrical materials and equipment furnished and installed under this section shall conform to the referenced regulations and codes specified in Section 86-1.02 of the Standard Specifications, and to all other ordinances, specifications, standards and regulations of the authorities having jurisdiction. Description Furnishing and installing traffic signals, lighting and sign illumination systems and payment, therefore, shall conform to the provisions in Section 86, "Signals and Lighting," of the Standard Specifications, except as modified by these Special Provisions. Underground Utilities Contractor shall call Underground Service Alert at (800-422-4133) 48 hours before digging for location of underground utilities. Attention is directed to the existence of certain hazardous underground utility Lines within the construction area which include (but: are not limited to) natural gas and petroleum pipelines. Prior to doing any other work in a. given construction area, all hazardous underground utility lines in that area will be either "pot holed" or exposed by the utility owner(s). P—i eimti nnc Foundations for electroliers, standards, posts, and pedestals shall conform to the applicable provisions in Section 86-2.03, "Foundations," of the Standard Specifications and these Provisions. Anchorbolts shall be furnished by the: City. Portland cement concrete shall conform to Section 90-10, "Minor Concrete," of the Standard Specifications and shall contain not less than 564 pounds of cement per cubic yard, unless authorized by the Engineer. Standards, Pedestals and Posts Standards,. steel pedestals, and posts shall conform to the provisions in Section 86-2.04, "Standards, Steel Pedestals and Posts," of the Standard Specifications, the Standard Plans, and these Provisions. All poles and anchor bolts will be City furnished. The contractor shall arrange to pick-up the poles from the City as a part of the lump sum bid fee for this project. The location of all standards shall be strictly in accordance with the dimensions of the plans, or as approved by the Engineer. Standards, pedestals and posts shall be installed with 36 -inch minimum clearance to face of curb or edge of shoulder unless otherwise directed by the Engineer. Plumbing of standards shall be accomplished by adjusting the nuts on the anchor bolts before the foundation cap is placed. Shims or other similar devices for plumbing or raking will not be permitted. After plumbing the standard, anchor bolts shall be cut off 1/4 inch (6mm) above the nuts and the exposed surfaces shall be repaired by thoroughly wire brushing the damaged areas and removing all loose and cracked coating, after which the cleaned areas shall be painted with two applications of Zinc -Rich Primer, Organic Vehicle Type, Type II, Section 91-2.01 without thinner. Conduit Conduit shall conform to the provisions of Section 86-2.05 of the Standard Specifications, except as amended herein. Non-metallic type conduit shall not be used unless specifically noted on the construction plans. All conduit runs under roadways shall be by approved boring jacking or drilling methods. Conduit runs in A.C. or dirt parkways may be placed in open cut with permission from the Engineer. The contractor shall notify the Engineer immediately of any necessity to open cut any portion of the street right-of-way. Duct sealant satisfactory to the Engineer shall be applied around underground conduit terminating inside the traffic controller cabinet at the point where the conduit enters the cabinet to prevent moisture intrusion. All conduit wiring and location of conduit wiring runs shall be to the satisfaction of the Engineer. Pull Boxes Pull boxes shall conform to the provisions in Section 86-2.06, "Pull Boxes, of the Standard Specifications and these Provisions. Plastic pull boxes shall not be used. Standard Plan Drawing ES -8, Note 4-a.5 and b.9 shall not apply. The pull boxes shown on the plans are to be installed as a minimum. The Contractor may, at: his own expense, install additional or larger pull boxes to facilitate his work with the approval of the Engineer. Pull boxes shall be No. 5 unless noted otherwise on the construction plans. Pull boxes shall not be installed in any part of a driveway, wheelchair ramp or other traveled way unless specified by the Engineer. Conductors and Wiring Conductors and wiring shall conform to the provisions in Section 86-2.08, "Conductors," and Section 86-2.09, "Wiring," of the Standard Specifications and these Provisions. Neutral and ground shall be No. 10 AWG copper wire. Three feet of slack shall be provided for each conductor in each pull box. Bonding and Grounding Bonding and grounding shall conform to the provisions in Section 86-2.10, "Bonding and Grounding," of the Standard Specifications and these Provisions. Grounding jumper shall be attached by a 3/16 inch or larger brass bolt in the standard'. or pedestal and shall be .run to the conduit, ground rod or bonding wire in adjacent pull box. Grounding jumper shall be visible after cap has been poured on foundation. Electrical Service Electrical service installation shall conform to the latest version of the Los Angeles County Standard Plans. The contractor shall be responsible for contacting So. California Edison Co. and arranging for the electrical service connection. Testing Testing shall conform to the provisions in Section 86-2.14 "Testing," of the Standard. Specifications and these Provisions. The Traffic Engineer shall be notified at least 48 hours prior to the intended "turn -on" and beginning of functional test. Turn -on of the new traffic signal system shall not be on, nor shall the five (5) day functional test start on a Friday, Saturday, Sunday, holiday or any day preceding a holiday. W The Contractor shall arrange to have a signal technician qualified to work on the controller and employed by the controller manufacturer or his representative, present at the time the equipment is turned on during the first day of the functional test, and upon completion of field installation. Prior to turn -on, all equipment, and wiring as shown on the plans, shall be installed and opperable. A qualified representative from the contractor shall be present to immediately correct any deficiencies (i.e., loop wiring, signal wiring, head adjustments, etc.) that are discovered subsequent to the turn -on. All louvers, hoods and signal heads shall be directed to provide proper visibility. All signs, striping and pavement markings as required on the plans shall be in place prior to turn -on. Payment for conformance to Section 86-2.14 "Testing" shall be included in the contractor's bid and no additional compensation will be allowed. Solid -State Traffic Actuated Controllers Solid-state traffic -actuated controller units, cabinets, and auxiliary equipment shall conform to the provisions in section 86-3, "Controllers," of the Standard Specifications and these Special Provisions. A Type 170 controller assembly consisting of a Model 170 controller unit, completely wired Model 332 controller cabinet, Model 222 or 224 inductive loop detector sensor units, Model 242 isolators, Model 210 conflict monitor, Model 200 switch packs, Model 204 flasher units, and other equipment required to provide a complete control system shall be furnished and installed. The software program will be furnished by CalTrans. The CONTRACTOR shall construct the controller cabinet foundations (including furnishing; and installing anchor bolts), shall install the controller cabinets on said foundations, and shall make all field wiring connections to the terminal blocks in the controller cabinets. In addition to the provisions in Section 86-3.11, "Type 170 Controller Assembly of the Standard Specifications, the complete control system, including the Model 332 cabinet, shall conform to the State of California, Business and Transportation Agency, Department of Transportation, "Traffic Signal Control Equipment Specifications," dated April 1978, and the Addendum dated November 1978. Controllers shall be provided with 6 -function I0. M +• Two (2) complete manuals and four (4) complete cabinet wiring diagrams shall be supplied. The CONTRACTOR shall arrange to have a signal technician, qualified to work on the controller and employed by the controller manufacturer or his representative, present at the time the equipment is turned on. LACO-1 W.W.V. Program, Radio Connected Time Based Unit and W.W.V. antenna shall be furnished and installed by the County of Los Angeles. The contractor shall arrange to pick up controller units for installation purposes. Costs for picking up and installing the controller units shall be a part of the lump sum bid price quoted for each intersection. No further compensation will be made. Controller Cabinet The contractor shall arrange to pick up cabinet along with controller unit and appurtenances for installation purposes. Cost for picking up and installing the cabinet and appurtenances shall be part of the lump sum bid price quoted for each intersection and no further compensation will be made. The cabinet shall be mounted on a State Type 170 foundation to be installed by the contractors. The exact location of the cabinet, controller and appurtenances shall be determined by the Engineer in the field. Signal Faces and Signal Heads Signal faces, signal heads, and auxiliary equipment, as shown on the plans, and the installation thereof shall conform to the provisions in Section 86-4.01, "Vehicle Signal Faces," Section 86-4.02, "Directional Louvers," Section 86-4.03, "Backplates," and Section 86-4.06, "Signal Mounting Assemblies," of the Standard Specifications and these Provisions. Plastic housing, visors, and backplates, will not be permitted. Where signal heads are mounted on the side of poles, they shall be mounted on the side away from the traveled roadbed. All lamps for traffic signal units shall be provided by the contractor. The lamps shall be Duro-Test or an approved equal and the cost of the lamps shall be included in the lump sum. All lenses shall be glass. All signal faces shall be 12 -inch unless shown otherwise with construction plans. Pedestrian Signals Pedestrian signals shall conform to the provisions in Section 86-4.05, "Pedestrian Signal Faces," of the Standard Specifications and these Provisions. Pedestrian signals shall be Type B 120 V. Solid State. The signal shall have a sun' screen of "Z crate" plastic. The display shall be the international symbol message with a Portland Orange, "Hand" and Lunar White "Walking Person." Detectors Detector loops and amplifiers shall conform to the provisions in Section 86-5 "Detectors of the Standard Specifications and these Provisions. Detector loops shall consist of Type l loop wire. Detector loop configuration and location shall be installed as shown on the construction plans. Loop detector layout shall be verified in the field by the Engineer prior to installation by the: contractor. Loop detector lead-in cable (DLC) shall be Type C. All detector loop wires shall be joined as specified in Section 86-2.09C of the Standard Specifications or as approved by the Engineer. Loop conductors and sealant shall be installed on the same day as the loop slots are cut. Pedestrian Push Buttons Pedestrian push buttons shall conform to the provisions in Section 86-5.02 "Pedestrian Push Buttons," of the. Standard Specifications and these Provisions. Pedestrian push buttons shall be Type "B". The entire push button housing shall be metal. Signs shall conform to State Standard, ES -5D. High Intensity Discharge Luminaires Luminaires shall conform to the provisions in Section 86-6.01, "High Intensity Discharge Luminaires," of the Standard Specifications and these Provisions. The luminaires to be installed shall be 240 volt cut-off type high pressure sodium vapor with integral constant wattage ballast and Type IV photoelectric control. The luminaires shall be furnished with lamps, photoelectric control units, and detachable power unit assemblies. The power unit assemblies shall contain the ballast, starter board, capacitors, and a heavy duty terminal block. The luminaire shall provide true ninety -degree (90 degree) cut-off with no light emitted above the horizontal. The lower edge of the luminaire housing shall extend below the light source and all glassware. A clear, flat, heat and impact resistant lens shall be provided. Glare shields external to the luminaire will not be accepted. The luminaire optical assembly shall be sealed, water -tight, and filtered to prevent contamination from infiltration of gaseous and particular matter. The lamp socket shall be factory pre-set to produce a medium cut-off IES Type III light distribution. The optical assembly door shall be designed to prevent the door from swinging free of the hinge pins when opened. Internally Illuminated Street Name Signs Internally Illuminated street name signs shall conform to the provisions in Section 86-6„05"Sign Lighting Fixtures Fluorescent” of the; State Standard Specifications and these Provisions. The internally illuminated street name sign units (ISNS) shall be Type A. The sign legends shall be white on green unless noted otherwise on the construction plans with 8 -inch uppercase and 6 -inch lowercase letters. Minimum copy size for the legend shall be Series C with Series D or E copy being used where message length permits. Details of color, style, borders, and spacing shall conform to thestandards established by the State of California, Department of Transportation. "Periods" shall not be used on abbreviations. The full size layout for each legend shall be submitted by the City Engineer for approval prior to fabrication. Illuminated street name sign fixtures shall have Type II photoelectric control and mounted with a test switch located in the service cabinet. Signs shall be design for mounting on signal mast arms at locations shown on the plans. Photoelectric Controls Photoelectric controls shall conform to the provisions in Section 86-6.07, "Photoelectric Controls," of the Standard Specifications, and these Provisions. The photoelectric controls shall be Type IV for each individual luminare and a Type II to control I.S.N.S. Units. Payment Payment shall conform to Section 86-8.01, "Payment, of the State Standard Specifications and these Provisions. The lump sum bid price for each signal improvement shall include such items as traffic control and maintaining existing electrical systems necessary to complete the project. Painting Traffic Striping and Pavement Markings - Pavement Markers Painting of traffic striping and pavement markings shall conform to the provisions of Section 84 "Traffic Stripes and Pavement Markings", of the Standard Specifications and these Provisions. All existing striping and marking not in conformance with the plans shall be removed by west sandblasting or by any method approved by the Engineer that does not materially damage the surface or texture of the pavement or surfacing, in accordance with subsection 15-2 "Miscellaneous Highway Facilities" of the Standard Specifications. Pavement markers shall be installed per, Section 85 of the Standard Specifications. Traffic Signing Installation of traffic signs shall conform to the provisions of Subsection 56-2, "Roadside Signs" of the Standard Specifications. ® FAIMt.1►o\nn►"l" 00000uEao es000000 �A ®mmoo H�M=m L�e[v000000 - P�YO0000000 oo000 r_y(�000 ru:��oe000suo ru�ww00000pp _ - w��wwwwwwws �wwwwwwww L�:Bw_000uw000 FU�ppof��E1E1 t1 �u�sv[sseewa � M.— o0 ���EI�FDIYEYiYE1�KRYFY/Yfit1 >z '3�etlT6llV [.K - NOTES VxIESSNOIED OTx[RMSEw� CO•+ORu i0 TH[ Sv[GAL vRONGd3 d TH[ LOuxtt d lM nxO[1L3. , L ALL PWES Axo D[RLid PULEx[xT SH•LL BE vEMnEO BY MC [xWxRn PRId iD w]inLLAnGA ). 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AGENDA NO.cCJ --------------------------- CITY OF DIAMOND BAR AGENDA REPORT ------------------------------------------------- DATE: April 25, 1990 MEETING DATE: May 1, 1990 TO: Honorable Mayor and Members of the City Council FROM: City Manager SUBJECT: Business Licenses The City currently contracts with the County of Los Angeles to enforce its busi- ness license provisions. The County Ordinance is not all inclusive. It is limited in its approach and contains fees ranging from One Hundred Dollars to One Thousand Dollars ($100.00 to 1,000.00). It's purpose is to have Planning review the intended use to ensure its consistency with zoning applications. With the transfer of Planning to the City, the City is reviewing the zoning con- sistency and the County is retaining the money. It is recommended that City Council: a. Adopt the attached Business License Ordinance, that is all-inclusive; b. Set fee that is regulatory only by resolution May 15, 1990; C. Authorize a notification to the County of Los Angeles that the City will no longer be utilizing their services to enforce the business licenses effective July 1, 1990; d. Review Councilmember Kim's suggested Ordinance as it pertains to local business preference policy for adoption. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number Deficit: $ Revenue Source: REVIEWED BY: i&huaLt� Robert L. Van Nort City Manager Andrew V. ArczYnski City Attorney AR300.FRM 3/90 1 Linda Magnuson Sr. Accountant I I CITY OF COAG BEACH DEPARTMENT OF GENERAL SERVICES 333 WW OCEAN BOUANARD . LONG BEA�N, CALIPFCANeA9OW2 . {213; 54G$Q31 INFORMATION SERVICES BUREAU FAX COVER LETTER Date: 4/30/90 Time: Page 1 of 2 Please deliver the following pages to: COMPANY NAME CITY OF DIAMOND BAR ATTENTION MR. JAY KIM 7. COUNCIL. MEMBER PHONE NUMBER ( ) EXT. FAX NUMBER (714) $60-3170 Comments on contents of transmission... AS REQUESTED, WE ARE FORWARDING AL COPY OF SEC. 1803 FROM THE CHARTER OF THE CITY OF LONG BEACH COVERING "?REFERENCE TO BUSINESSES LOCATED IN THE CTTY." FROM..... Name HARRY P. LIPTON Department 2URCHASING Phone Number ( 213) 5gl-6663 Fax Number (213) 590-5652 APR -7,0-1990 11:4.7 FROM GENERAL 'SERUICES _ 917146633170 F.00 orient or labor required, the amount of bonds required of the successful bidder, and state the hour and day on which said bids will be opened. The City Council, by resolution adopted by the affirmative vote of five members of the City Council, may authorize the City Manager to enter into a contract on behalf of the City, in writing or otherwise. without advertising for bids for services, supplies, materials, equipment or labor for actual emergency work. Sec. 1802. CONTRACTS OF OTHER GOVERNMENTAL AGENCIES. The requirements of Sections 18W and_1801.of this Charter shall not _ apply to purchases by the City and/or the Harbor Department and Water Department made on behalf of the City from any governmental body, officer or agency. The City, the Board of Harbor Commissioners and Board of Water Commissioners may participate in joint and cooperative purchasing of services, supplies, materials, equipment and labor with other cities, coun- ties, districts, State and Federal governments or other governmental agencies, singly, jointly, or in districts or associations, by purchasing under their contracts on a voluntary and selective basis when authorized by a resolution of the City Council, Board of Harbor Commissioners or Water Commissioners, respectively. Such purchasing shall be in accordance with enabling legislation under Federal and State statutes and revisions, amendments, executive orders, and rules and regulations pertaining thereto. Sec. 1803. PREFERENCE TO BUSINESSES LOCATED IN THE A CITY. In determining the lowest responsible bidder for furnishing materials, equipment or supplies pursuant to a notice inviting bids, the City Manager shall award the contract to the lowest responsible bidder maintaining a place of business within tete City limits if such bid is not more than one percent in excess of the bid filed by the lowest responsible bidder who does not maintain a place of business within the City limits. If the award made is leased upon the one percent preference, the contract shall specify that the same was entered into with a bidder r ain- taining a place of business within the City limits of Long Beach, This section shall not be applicable unless payment is made solely from funds and revenues of the City, exclusive of funds and revenues derived from tidelands. Sec. 1804. OPENING OF BIDS. On the day and at the hour named in the notice calling for bids. the City 65 TOTAL P.G? ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REPEALING CHAPTERS 7.02 THROUGH 7.14, INCLUSIVE, OF TITLE 7 OF THE LOS ANGELES COUNTY CODE, AS HERETOFORE ADOPTED BY REFERENCE, AND ADDING A NEW CHAPTER 7.02 TO TITLE 7 OF THE LOS ANGELES COUNTY CODE PERTAINING TO BUSINESS PERMITS. The City Council of the City of Diamond Bar does ordain as follows: SECTION 1: Chapters 7.02 through 7.14, inclusive, of Title 7 of the Los Angeles County Code,, as heretofore adopted by reference, hereby are repealed, in their entirety; provided, however, that such repeal shall not excuse any violation of any provision of any of said Chapters 7.02 through 7.14, inclusive, nor invalidate any administrative, criminal or civil proceeding to enforce any provision of any of said Chapters 7.02 through 7.14, inclusive, occurring prior to the effective date of this Ordinance. SECTION 2: A new Chapter 7.02 hereby is added to Title 7 of the Los Angeles County Code, as heretofore adopted by reference, to read, in words and figures, as follows: "Chapter 7.02; "Business Permits "Section 117.02.010 Purpose. 117.02.020 Permit Required. 117.02.030 Definitions. 117.02.040 Application. 1 117.02.050 Application - Information Required. 117.02.060 Permit Fee Payable. 117.02.070 Investigation. 117.02.080 Issuance of Permit. 117.02.090 Conditional Issuance of Permit. 117.02.100 Denial of Permit. 117.02.11 0 Notice Prior to Denial or Conditional Issuance. 117.02.120 Grounds for Denial. 117.02.130 Right to Impose or Change Conditions. 117.02.140 Right to Revoke or Suspend. 117.02.150 Revocation. 117.02.160 Suspension. 117.02.170 Permit Forms. 117.02.180 Permit - information Required. 117.02.190 Branch Establishments. 117.02.200 Permit not Transferable. 117.02.210 Posting of Permit at Place of Business. 117.02.220 Permit Issued to Corporation or Person Operating Under a Fictitious Business Name. 117.02.230 Cost Permit - Duplicate Issuance. 117.02.240 Conditions - Application to Change. 117.02.250 Term of Permit. 117.02.260 Term of Permit - Beginning Date. 117.02.270 Renewals - Application Deadline. 117.02.280 Renewals - Late Application. 117.02.290 Renewals - Application after Expiration. 117.02.300 Renewals - Investigation and Action by Administrator. 117.02.310 Hearing Procedure. 117.02.320 Hearing Procedure Applicable to Appeals Under Title 7. 117.02.330 Penalties for Violation of Chapter. 117.02.340 Civil Remedies Available. 117.02.350 Severability. 117.02.010 Purpose. The purpose of this Chapter is insure that all businesses within the City of Diamond Bar comply with zoning, health and safety codes, fire codes and other applicable codes and ordinances of the City, pertaining to the conduct of business activities within the City of Diamond Bar and to provide a procedure for issuing permits to businesses in 2 compliance therewith, including procedures for revocation and denial of permits and for appeals. 117.02.020 Permit required. "(a) No person shall commence, transact or carry on any business, as that term is defined ]herein, within the City of Diamond Bar without first having obtained a business permit from the City of Diamond Bar pursuant to the provisions of this Chapter. "(b) Nothing contained in this Chapter shall be construed to require any person to obtain a business permit prior to doing business in the City where such requirement conflicts with any statutory or constitutional provision of the United States ,or of the State of California. "(c) The requirement for a business permit hereunder shall be in addition to any other licensing, regulatory or permitting system now in effect or hereinafter established. "7.02.030 Definitions. For the purpose of this Chapter, the following words and phrases shall have the meanings respectively ascribed to them in this Section: "(a) 'Administrator' shall mean the Business Permit Administrator of the City of Diamond Bar or his or her designee. "(b) 'Business' as used in this Chapter means and includes all kinds of vocations, occupations, professions, trades, enterprises, establishments and all other kinds of activities, together with all devices, :machines, vehicles and 3 appurtenances used therein, any of which are conducted for the purpose of earning a profit or livelihood whether or not a profit or livelihood is actually earned thereby. 'Business' shall include, but is not limited to, trades and occupations of all and every kind of calling carried on within the City, salesman, brokers, retailers, wholesalers, vendors, suppliers, peddlers, professions, the renting or supplying of living quarters, or rooms or board, or both, for two or more guests, tenants or occupiers and any other type of endeavor entered into within the City for the purpose of earning a livelihood or profit whether paid for in money, goods, labor or otherwise. 't(c) 'City' means the City of Diamond Bar. "(d) 'City Manager' means the City Manager of the City of Diamond Bar or his or her designee. "(e) 'Person' as used in this Chapter includes the individual natural person, partnerships, joint ventures, societies, associations, clubs, trustees, trusts or corporations, or any officers, agents, employees, factors or any kind of personal representative of any thereof, in any capacity, acting either for himself or herself, or for any other person, under either personal appointment or pursuant to law. 117.02.040 Application. All applications for business permits shall be in writing upon a form issued by the Administrator. The applicant, in addition, shall submit any further information or evidence in writing as required by the Administrator. The application shall be verified or sworn under 4 penalty of perjury by the applicant and shall be filed with the Administrator. 117.02.050 Application - Information Required. Every application for a permit required by this Chapter shall be signed by the applicant and shall contain: "(a) The name and address of the applicant. If the applicant is a corporation, the name shall be exactly as set forth in its Articles of Incorporation. If the applicant is a partnership, the name and address of each general partner shall be stated. If one or more of the partners is a corporation, the provisions of this Chapter as to a corporate applicant shall apply. "(b) If the applicant is a corporation, the names and addresses of all directors and the name and address of an officer who is duly authorized to accept the service of legal process. "(c) A description of the facility or premises proposed to be utilized for the conduct: of the business in question, including its location, street address and other information as specified by the Administrator. "(d) If the business is advertised to the public and known by a name or designation other than the name of the applicant, such name or designation other than the name of the applicant shall be provided; otherwise, a statement that the business is not so advertised or known shall be provided. 5 4 117.02.060 Permit Fee Payable. Any applicant for a business permit pursuant to this Chapter shall provide, together with the fully completed application as required herein, the business permit fee which fee shall be specified by resolution of the City Council. The fee as specified by the City Council shall be sufficient to defray the expenses incurred in the investigation of the business as required hereunder and the costs and expenses in issuing a business permit hereunder. 117.02.070 Investigation. The Administrator shall, upon receipt of the application and the fee therefore, forward copies of the application, and any attachments, to those City departments which would or could be affected by the business in question including, but not limited to, fire, building and planning, and police. Each such department shall investigate and respond in writing to the Administrator with recommendations on the application. 117.02.080 Issuance of Permit. Upon completion of the investigation required hereunder, the Administrator shall issue the business permit to the business if it is determined, by such investigation, that the business premises complies with all City zoning codes and ordinances, fire codes and ordinances and other health and safety regulations applicable to the premises or the business. 117.02.090 Conditional Issuance of Permit. Upon receipt of the investigation, the Administrator may conditionally issue a business permit hereunder conditioned upon the applicants R full compliance with all conditions imposed by the City's zoning and planning department, building and safety department, fire department or other department having authority to enforce health and safety ordinances of the City specifying the time in which such conditions must be complied with. 117.02.100 Denial of Permit. Upon completion of the investigation, should it be ascertained that the business premises in question does not comply with City zoning and planning ordinances, building codes, fire codes or other health and safety codes or ordinances of the City, the Administrator shall deny the permit and shall so notify the applicant, in writing, addressed to the address of record set forth in the application. 117.02.110 Notice Prior to Denial or Conditional Issuance. Before the Administrator denies any permit (either new or renewal) or grants any permit such to conditions, except the renewal of a permit containing only those conditions to which the permit renewed was originally subject, or conditions to which the applicant has agreed, unless a hearing has already been held, the Administrator shall notify the applicant in writing that the Administrator intends to deny the permit or to grant the permit subject to conditions, which conditions shall be specified in the notice, and that the applicant may request in writing a hearing before the Administrator within five (5) days after receipt of such notice. 7 117.02.120 Grounds for Denial. The following shall constitute grounds for denial of a permit or renewal thereof. "(a) The business is prohibited by any local or state law, statute, rule or regulation, or prohibited in the particular location by any law, statute or rule. "(b) The business has been or is a public nuisance. "(c) The business has been or is being conducted in violation of any local or state law, statute, rule or regulation. 117.02.130 Right to Impose or Change Conditions. If at any time it appears to the Administrator that there are grounds for revocation of permit, or that the business permitted is being conducted so as to be detrimental to the public health, safety or welfare, but that such grounds or such conduct could be eliminated by the imposition of conditions, or of additional conditions, or by the amendment of any existing conditions to such permit, the Administrator may notify the permittee in writing of the intention to impose or amend such conditions and that the permittee may, within five (5) days after receipt of such notice, request, in writing, a hearing. 117.02.140 Right to Revoke or Suspend. Every permit granted pursuant to this Chapter or any Section hereof is granted and accepted by all parties with the express understanding that the City may conduct a public hearing, notice of the time and place of which shall be given to the permittee, and that if, after such hearing the Administrator finds that any grounds of 8 revocation exist, the Administrator may revoke or suspend such permit. 117.02.150 Revocation. Any permit granted or issued pursuant to the provisions of this Chapter may be revoked after an administrative hearing before the Administrator. A permit may be revoked on the following circumstances: "(a) Where the Administrator finds and determines that the preservation of the public health, safety and welfare or demand revocation of the permit. "(b) Where the permittee has violated any provision of provisions of this Chapter or any other provision or provisions of the City's codes or ordinances. "(c) Where the permit has been granted pursuant to false or fraudulent information contained in the application. 6 "(d) Where the permittee has violated any of the terms or conditions of the permit. "(e) Notice of revocation shall be mailed to the permittee, postage prepaid, stating grounds for the revocation and providing a date within thirty (30) days of the mailing of such notice of an administrative hearing before the Administrator. "(f) Written notice of the decision of the hearing shall be mailed to the permittee within ten (10) days of the conclusion of the hearing. The decision of the Administrator shall be appealable pursuant to Section 7.02.310 hereof. E 117.02.160 Suspension. Pending a revocation hearing pursuant to the terms of this Chapter, a permit may be subject to immediate suspension if it is found necessary for the protection of the public health, safety or welfare. Such suspension shall only be instituted upon the recommendation of the local law enforcement agency or the local fire protection agency. In the event of such a suspension, the Administrator shall, within forty-eight (48) hours after the suspension, cause to be served upon the permittee a written statement containing the grounds for suspension and a notice of hearing to show cause before the Administrator as to why the permit should not be suspended pending revocation hearings. 117.02.170 Permit Forms. The Administrator shall number all permits and shall fix his or her signature to all such permits, either manually or by way of facsimile signature. 117.02.180 Permit - Information Required. Each permit shall state the person to whom issued, and the kind of business and the location for which the same is issued, and the date of issuance, the permit period for which it is issued and the amount therefore and shall refer to this Chapter and be signed by the Administrator. 117.02.190 Branch Establishments. A separate permit shall be obtained for each and every branch establishment or location of any business established within the City. 117.02.200 Permit Not Transferable. No business permit issued pursuant to this Chapter shall be transferable. 10 117.02.210 Posting of Permit: at Place of Business. Every person having a permit issued pursuant to this Chapter shall keep such permit posted and exhibited while in force in some conspicuous part of the place of business. 117.02.220 Permit Issued to Corporation or Person Operating Under Fictitious Business Name. "(a) A permit may be issued pursuant to this Chapter to a corporation duly authorized to transact business in the State of California or to a person operating under a fictitious name who has complied with all of the provisions with Section 2466 of the California Civil Code or any statute superseding or taking the place of such code section. Otherwise, all such permits shall be issued in the true name of the individual or individuals applying therefore. Except as provided above, no business so licensed may operate under any false or fictitious name. "(b) A license issued to a corporation shall designate such corporation by the exact name which appears in the Articles of Incorporation of such corporation. 117.02.230 Lost Permit - Duplicate Issuance. When, upon the presentation of satisfactory evidence to the Administrator, it is determined that a permit issued hereunder has been lost or destroyed, the Administrator shall issue a duplicate permit to the holder thereof upon payment to the Administrator of the amount specified for the issuance of a duplicate permit by City Council resolution. 11 117.02.240 Conditions - Application to Change. If a permittee applies in writing to the City for a change in the conditions for which the permit is subject, the Administrator may grant such application, based upon the facts found after hearing. Such application must be accompanied by the fee established by City Council resolution. 117.02.250 Term of Permit. Each permit issued pursuant to this Chapter shall be issued for a period not exceeding one year; provided, however, that the Administrator may establish a longer term, not to exceed twenty-one (21) months with respect to any business in operation as of the effective date of this ordinance in order to establish a systematic permit issuing process and to preclude all permits coming due at the same time. 117.02.260 Term of Permit Beginning Date. If the date specified in either subsection (a) or subsection (b) of this Section is the first of a calendar month, the period of the permit shall begin on such date. Otherwise, the period of the permit shall begin on the first day of the calendar month which first follows the date specified in subsection (a) or (b). The said dates are: "(a) In the case of a new permit: "(1) If the applicant already is engaging in the business for which the permit is required, the date upon which the applicant began such activity or the'date upon which such activity became subject to permit, whichever is later. 12 "(2) If the applicant has not begun such activity, the date requested in the application. If no date is requested in the application, the date upon which the permit is actually granted or the day upon which the applicant commences to engage in business, whichever is earlier. "(b) In the case of renewal, the expiration of the permit renewed. "7.02.270 Renewals - Application Deadline. Every person desiring to continue in business after the expiration of the permit period shall file an application for renewal not less than forty-five (45) days prior to the expiration of the permit period. 117.02.280 Renewals - Late Application. The City Manager may accept an application for renewal after the time specified in section 7.02.270, if filed before the expiration of the former permit. The filing of such a late application shall give the applicant no greater rights than the filing of an application for a new permit. 117.02.290 Renewals - Application After Expiration. The Administrator may accept an application for renewal after the time specified in Section 7.02.270 if :filed not later than thirty (30) days after the expiration of the former permit. When an application for renewal is submitted pursuant to this Section, the fee required shall be as specified for late renewals pursuant to City Council resolution. Except as otherwise provided by this section, the Administrator shall not accept an application for 13 renewal of a permit which has expired, or which for any other reason is not in full farce and effect. The applicant may apply for a new permit if not prohibited from doing so by any other provision of this Chapter. The applicant shall accompany such application with the fee required for an application for a new license. "7.02.300 Renewals - Investigation and Action Administrator. Upon receipt of an application for a renewal, the Administrator shall cause such investigation to be performed as required by Section 7.02.070, hereunder, to insure that all requirements of City codes and ordinances are maintained. "7.02.310 Hearing Procedure. "(a) Any person aggrieved by any decision of the Administrator made pursuant to the provisions of this title may request an administrative hearing before the City Manager within ten (10) days after notice of any such decision. "(b) In the event no request for administrative hearing is filed within the time prescribed in this Section, the decision of the administrator shall become final and conclusive. "(c) A written request for hearing shall be filed with the City Clerk with such notice stating: (1) the name and address of the appellant; (2) the date of the decision in question; (3) the reasons for the hearing; and (4) the grounds relied upon for relief. The application shall be accompanied by a non-refundable fee as established by resolution of the City Council to cover the administrative costs of the hearing. The WAR City Clerk shall set the matter for hearing not later than thirty (30) days following the date of the appeal. Notice of the time and place of the hearing shall be mailed to the appellant, postage prepaid, not less than ten (10) days prior to the date set for hearing. The notice may also designate certain records of the appellant required to be produced at the time of the hearing. "(d) At the hearing prescribed by this Section, the appellant and the City may submit any and all evidence believed to be relevant to their respective positions. The City Manager may require the presentation of additional evidence from either the appellant or the City, or both, and may continue the hearing from time to time for the purpose of allowing the presentation of additional evidence. Upon completion of the hearing, the City Manager may take any action with respect to the decision of the Administrator as the evidence may require. Written notice of the decision of the City Manager shall be given to the applicant within ten (10) days of the conclusion of the hearing. The decision of the City Manager shall be final and conclusive upon all matters in controversy. "Section 7.02.320 Hearing Procedure Applicable to Appeals Under Title 7. The procedures set forth in Section 7.02.310 hereof shall govern appeals and hearings required or permitted pursuant to any other section or chapter set forth in Title 7 of the Los Angeles County Code as heretofore adopted by reference by the City of Diamond Bar. 15 "Section 7.02.330 Penalties for Violation of Chapter. It is unlawful for any person to violate any provision, or to fail to comply with any of the requirements, of this Chapter. Any person violating any provision of this Chapter or failing to comply with any of its requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceed One Thousand Dollars ($1,000.00) or by imprisonment not exceeding six (6) months, or by both such fine and imprisonment. Each such person shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Chapter is committed, continued, or permitted by such person and shall be deemed punishable therefore as provided in this Section. 117.02.340 Civil Remedies Available. The violation of any of the provisions of this Chapter constitutes a nuisance and may be abated by the City through civil process by means of a restraining order, preliminary or permanent injunction or in any other manner provided by law for the abatement of such nuisances. "7.02.350 Severability. The City Council declares that, should any provision, section, paragraph, sentence or word of this Chapter be rendered or declared invalid by any final court action by a court of competent jurisdiction, or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences and words of this Code shall remain in full force and effect." 16 SECTION 3. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be posted in three (3) public places within the City of Diamond Bar pursuant to the provisions of Resolution 89-6. ADOPTED AND APPROVED this _ day of 1990. Mayor I, LYNDA BURGESS, City clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the day of 1990, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the day of 1990, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: L\1011\BUS0RD1DB 4.5 ATTEST: City Clerk, City of Diamond Bar 17 AGENDA NO. CITY OF DIAMOND BAR AGENDA REPORT DATE: April 20, 1990 MEETING DATE: May 1 1990 TO: Honorable Mayor and Members of the City Council VIA: City Manager FROM: Parks and Recreation Commission via Charles Janiel, Director SUBJECT: Diamond Bar Lively Senior Citizen Weekly Meeting BACKGROUND Representatives of the Parks and Recreation Commission recently met with the representatives of the Diamond Bar Lively Senior Citizens. The purpose of this meeting was to discuss the needs of the City's seniors and to identify the long and short term goals for providing services for the community's senior citizens. Through the discussion, it was learned that the most pressing issue the Seniors currently have is the lack of an appropriate facility for their weekly social meeting. The group presently uses the YMCA facility located in Diamond Bar. The problems with the present facility are: The room is on the Second Floor and requires Seniors to climb stairs. Some of the Senior's members are in wheel- chairs. The Seniors are required to set up the tables and chairs, which are in a poor condition, and then take them down when they are finished with them. RECOMMENDED ACTION: As directed, staff investigated the various options available to meet the needs of the Diamond Bar Seniors. After review and approval by the Diamond bar Lively Seniors, it was determined that the most appropriate facility would be the City of Walnut Community Center. It is recommended that the City allocate funds not to exceed One Thousand Dollars ($1,000.00) for the rental of the facility for the next twelve (12) months. At that time, the program will be re-evaluated and a recommendation formulated for the following year. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $1,000.00 Budgeted Amount $ In Account Number Deficit: $ Revenue Source: REVIEWED BY: lr' Robert L. Van Nort City Manager Andrew V. Arczynski City Attorney AR300.FRM 3/90 1 Linda Magnuson Sr. Accountant � k AGENDA NO. ------------------ CITY OF DIAMOND BAR AGENDA REPORT DATE: April 25, 1990 MEETING DATE: May 1 1990 TO: Honorable Mayor and Members of the City Council VIA: City Manager FROM: Joann M. Sau 17 Linda Magnuson ` SUBJECT: City Audit Recommendation RECOMMENDATION: Authorize the establishment of a contract for auditing services with the Accountancy Corporation of Thomas, Byrne & Smith for the fiscal years ending June 30, 1990, 1991 and 1992. DISCUSSION• The City of Diamond Bar engaged the services of an independent certified public accountant/ auditor for accounting and auditing services for the fiscal year 1988-89. In March of 1990 it was determined that the City should go out for bids from a small number of auditing firms in order to award a contract for auditing services for a period of three (3) years, ending in fiscal year 1991-92, with the option of extending the contract for an additional two (2) years. The proposal that was sent out requested an Annual General Audit, possible preparation of a Single Audit, the State Controller's and Gas Tax Reports, a Data Processing Study, and a comprehensive Management Letter. Three (3) bids were received in response to the Request for Proposal. All three firms complied with the R.F.P. Bid amounts were given in two forms: 1) Hourly wages of the firm's staff and 2) Maximum annual fee to be charged for the preparation of the City's audit and reports. The firm of Thomas, Byrne & Smith (T.B.S.), the recommended firm, came in as lowest responsible bidder for the 1989-90 fiscal year. Staff's concern, (Narrative continued) on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: -------- -------------------- Robert L. Van Nort Andrew V. Arczynski Linda Magnuson City Manager City Attorney Sr. Accountant Page Two Audit Recommendation however, was that the maximum fees set for that last two fiscal years displayed a sizeable increase over the first year. In clarifying these increases, it was revealed that the maximum rates were determined by projecting that the city would exhibit a sizeable growth increase during the years (i.e. in-house planning and building & safety, redevelopment agencies, assessment districts, etc.). It was emphasized that the maximum fees were maximum fees for the years and not pre-set billing amounts. The fees charged would be based on actual time expended for the audit services and there would be no additional billings for items such as out-of-pocket expenses. Hence, if the City does not exhibit the projected growth, the fee increases for each succeeding year should be minimal because there should be no dramatic increase in time required to complete the audit. It is staff's feeling, from reviewing the proposals and speaking with cities who contract with the different firms, that the firm of Thomas, Byrne & Smith is extremely competent and qualified in the municipal audit field and very thorough in their work. T.B.S. is a firm with a large enough staff to not only meet the auditing needs and reporting timelines of the City, but also to accommodate the City for interim questions and technical assistance. AGENDA NO. c' - ------------------- CITY OF DIAMOND BAR AGENDA REPORT DATE: April 26, 1990 MEETING DATE: May 1 1990 TO: Honorable Mayor and Members of the City Council FROM: City Manager SUBJECT: Proposed Sphere of Influence The General Plan Advisory Committee (GPAC) met April 19, 1990, to discuss the proposed Sphere of Influence. It is their recommendation that the Planning Com- mission and the City Council approve the attached Sphere of Influence and for- ward to LAFCO for their determination. It was mutually agreed the City should keep its presentation in the simplest of terms. It is not recommended nor is it necessary that City Council spend considerable funds or resources in developing an in-depth Sphere of Influence Study. In the event the City Council and Plan- ning Commission adopt the attached resolution, it be heard as early as June 13, 19901 by LAFCO. RECOMMENDED ACTION: It is recommended that City Council receive and approve the proposed Sphere of Influence as presented. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number Deficit: $ Revenue Source: REVIEWED BY: Robert L. Van Nort Andrew V. Arczynski Linda Magnuson City Manager City Attorney Sr. Accountant AR300.FRM 3/90 1 21660 EAST COPLEY DRIVE • SUITE 100 DIAMOND BAR, CA 91765-4177 714-860-2489 - FAX 714-861-3117 May 1, 1990 Honorable Thomas E. Jackson Chairman, Local Agency Formation Commission 383 Hall of Administration Los Angeles, California 90012 Honorable Chairman and Members of the Commission: On behalf of the City Council and Citizens of the City of Diamond Bar, I wish to extend our appreciation and thanks to all of you for your consideration of the attached Sphere of Influence study. Since incorporation in 1989, the City has made many strides toward fulfilling its role in the affairs of the San Gabriel Valley and now has an excellent organization in place providing urban servic- es to its citizens. We have formed good working relations with other levels of government,, responsible agencies, San Gabriel/ Walnut, the business community and the private sector.. We have also commenced study and development of the comprehensive general plan which will guide Diamond Bar's growth and development into the next century. In taking these many strides, we are continually reminded of the City's as yet unidentified sphere of influence and the need for its adoption. To assist the members of the Local Agency Formation Commission in their consideration of our proposal, we wish to extend to you and your fellow commissioners an invitation to tour our City and the San Gabriel/Walnut Valleys. Additionally, we would like to make a presentation of our request to the members of the LAFCO at the earliest possible opportunity. Our ability to make responsible, forward-looking commitments to future planning and capital improvements must be based on the rea- sonable assurances afforded the City by the sphere of influence. With this request, we seek the Commission's recognition and sup- port for such efforts. PHYLLIS E. PAPEN . PAUL V. HORCHER GARY H. WERNER GARY G. MILLER JOHN A. FOBBING ROBERT L. VAN NORT Mayor Mayor Pro Tem Councilmember Councilmember Councilmember City Manager CITY OF DIAMOND BAR USES RECYCLED PAPER Honorable Thomas E. Jackson May 1, 1990 Page Two Upon your approval, the sphere of influence will permit the City, residents and landowners to look ahead and carefully address the many issues surrounding growth and urbanization in the San Gabri- el/Walnut Valleys. We appreciate your review of our sphere of influence request. We look forward to meeting with you and members of the commission and to a favorable consideration of this study. Respectfully, Gary H. Werner Mayor GHW:ps CITY COUNCIL Gary H. Werner, Mayor John A. Forbing, Mayor Pro -Tem Paul V. Horcher Phyllis E. Papen Jay C. Kim PLANNING COMMISSION CITY ADMINISTRATION Robert L. Van Nort, City Manager David Schey, Chairman Clair Harmony, Vice -Chairman Jack Grothe Robert Kane Grace Lin Dennis A. Tarango, Secretary Bill Curley, Assistant City Attorney Ron Kranser, City Engineer --------------------------------------------- Karla Adams John Bennett Ross Bilotta Karen Castleman Noel Cunningham Rose Dam Bruce Flamenbaum Art Fritz Mike Goldenberg GENERAL PLAN ADVISORY COMMITTEE Greg Hummel Ed Layton Dexter McBride Pat McGinn David Meyers Steve Nelson Victor Ochoa Cindee Quan Don Robertson Don Schad Sefa-Boakye, Kofi Mike Sment Carole Stokes Eric Stone Kamal Trivedi INTRODUCTION Purpose of the Sphere of Influence Study This sphere of influence study is submitted pursuant to Government Code Section 56301 as amended, which provides in part that the LAFCO shall obtain information which will contribute to the logi- cal and orderly development of local agencies. It is intended to be considered by the LAFCO when analyzing the existing jurisdic- tion situation and long-term planning efforts, and to reasonably establish the need for the sphere of influence requested for and by the City of Diamond Bar. Purpose of the Sphere of Influence Request A sphere of influence is meant to be a planning tool or guide for the probable ultimate physical boundaries and service area of a local government agency. Upon adoption of the sphere of influence by the Local Agency Formation Commission, it is used by the Com- mission as a factor in making determinations and decisions over which it has authority and jurisdiction. Government Code Section 56427 provides that each LAFCO shall adopt a sphere of influence for each local agency under that LAFCO's jurisdiction. Additionally, Section 56428 provides that any local agency may request an amendment or revision to an adopted sphere of influence or urban services area. Because the City of Diamond Bar was newly incorporated in 1989, the Local Agency Formation Commission has to date deferred adop- tion of a sphere of influence pending review of the City's prog- ress towards provision of quality services, and organizational and financial stability. This sphere of influence request is made pursuant to the spirit and intent of the above referenced code sections. Moreover, it is predicated on the belief that the City of Diamond Bar, based upon current planning efforts and capabilities, is now able to assume increased responsibility for the local planning and provision of municipal services to urbanizing areas within the San Gabriel/Wal- nut Valleys. Persons Preparing the Study This study was prepared by the City of Diamond Bar General Plan Advisory Committee in conjunction with the consulting firm of Planning Network. It reflects information, comments and rec- ommendations from the Mayor and City Council, the Planning commis- sion and the citizens' General Plan Advisory Committee. Finally, it contains information obtained from the County of Los Angeles, and from staff reports prepared by the Local Agency Formation Com- mission staff in connection with the City's 1989 incorporation. 1 EXECUTIVE SUMMARY This sphere of influence study was prepared by the City of Diamond Bar and is an analysis and plan for the probable ultimate physical boundaries and urban service area of the City. It is presented as an informational and advocacy tool to assist the members of the Local Agency Formation Commission in making their determinations pursuant to Government Code Section 56076. The study was prepared with an understanding of the policies and criteria the Commission will be guided by during its delibera- tions, and which will form the basis of its favorable considera- tion and adoption of the sphere of influence proposal herein re- quested by the City of -Diamond Bar. In striving to address the factors to be reviewed by the Commis- sion, it is the intent of this document 'to clearly demonstrate and establish how this sphere of influence request will actively pro- mote the following objectives: 1. Facilitate orderly growth in the unincorporated areas adja- cent to the City and in the San Gabriel/Walnut Valleys. 2. Coordinate property development standards and encourage time- ly provision of adequate and essential services such as streets, sewer, water, police and :Eire protection, parks and recreation, flood control, and solid waste disposal as urban- ization of unincorporated areas occurs. 3. Promote cooperative planning between the City of Diamond Bar, the County of Los Angeles, various pub- lic/private service entities and major landowners, and so facilitate proper implementation of their respective general or master plans. 4. Assist all government agencies and private entities in plan- ning and scheduling the logical, orderly and economical ex- tension of all their facilities and services, thus avoiding expensive and unnecessary duplication of effort. 5. Promote, assist and enhance property owners' ability to plan comprehensively, and with reasonable assurance, for the ulti- mate use and development of their :Lands. A sphere of influence generally denotes eventual annexation of the unincorporated area therein to, and provision of urban services by, the affected municipality. As a city's ability to provide such services may extend the sphere of :influence to include addi- tional outlying areas, thereby allowing for a consistent and or- derly pattern of growth, urban development and service provision. In high growth areas, however, property owners and residents them- selves will often request annexation to a city -- usually on a piecemeal basis -- when they perceive it to be in their best in- terest to do so, regardless of such considerations for planned orderly growth. This ad hoc approach places the affected city and the Local Agency Formation Commission in a reactive rather than 2 proactive position. In responding to many individual requests, comprehensive service planning becomes a secondary consideration; efforts instead focus on meeting the immediate needs and schedules of individual property owners or residential neighborhoods. The San Gabriel/Walnut Valley is just such a high growth area, and forecasts indicate continued growth pressure into the next centu- ry. The sphere of influence area studied and requested herein seeks to accommodate this growth and guide future organization of the City of Diamond Bar in two ways. First, the sphere of influ- ence proposed is defined by the geophysical barriers of the San Gabriel/Walnut Valley and existing jurisdictional constraints, most notably the Orange and San Bernardino County boundaries. By focusing on these existing impediments to development and munici- pal expansion, rather than on an arbitrary "interim" sphere of influence, the City may realistically plan for eventual provision of services to this area far in advance without undue concern that such efforts will be rendered obsolete. Second, by establishing an expansive sphere of influence which augments and reinforces the City's general plan and timing of major capital improvement pro- jects. While large in comparison with many other cities' spheres of in- fluence, the study area reasonably acknowledges the City's preemi- nent position and location in the south portion of the San Gabri- el/Walnut Valley, and its shared values; and strong socioeconomic links with the surrounding communities. Conversely, what occurs in the unincorporated territories on the City's periphery will have significant bearing on our ability to plan and provide for the future. By recognizing the geographic integrity of the San Gabriel/Walnut Valley as a single planning unit, and adopting an expanded sphere of influence based on that recognition, the City and the Local Agency Formation Commission are presented with a rare opportunity to establish a superior, forward-looking founda- tion for comprehensive planning, urban service provision and or- derly sequencing of future annexations. 3 LANNING NETWORK CITY OF DIAMOND BAR PROPOSED SPHERE OF INFLUENCE April 27, 1990 BACKGROUND The City of Diamond Bar wishes to establish a Sphere of Influence, and has requested that the Los Angeles Local Agency Formation Commission (LAFCO) establish a sphere for the City. To make its determination, LAFCO needs a proposal from the City describing the areas that could be included within its Sphere. On April 19, 1990, the General Plan Advisory Committee (GRAC) discussed potential sites that could be included in a Sphere of Influence, and approved the attached Proposed Sphere of Influence map. GPAC RECOMMENDATION The GPAC recommends that: 1. The City Council and the Planning Commission adopt the Proposed Sphere of Influence map as presented; and 2. The City Council requests that the Los Angeles County LAFCO place the area identified on the Proposed Sphere of Influence map within the City of Diamond Bar's Sphere of Influence. THE PROPOSED SPHERE AREAS The proposed sphere area includes three subareas. The first area, commonly referred to as the Firestone Boy Scout Camp, lies directly to the south of the City. This area is bounded by State Route 57 to the west, the San Bernardino County line to the east, the Orange County line to the south, and the City of Diamond Bar to the north. This area which is approximately 3,000 acres is largely undeveloped. Other than State Route 57, the only other major road that presently cuts through this area is Brea Canyon Road. The second area lies to the west of State Route 57 westward to the property lines that run parallel to Nogales Street. To the north is Pathfinder Road, and to the south is the Orange County line. Placing this area in the City Sphere would permit the City to protect the viewshed from State Route 57, and to apply compatible development standards on both sides of the freeway. Except for some oil fields, this area is largely undeveloped. The third area is the area adjacent to Canyon Cut -Off Road which turns into Diamond Bar Boulevard. It is recommended that the Sphere boundary The at least one block west of Canyon Cut -Off Road. This will ensure compatibility of uses and standards on both sides of the Road. This area is generally developed. At the time of incorporation, residents in this area expressed a desire to be considered as part of the City of Diamond Bar. The City would like to explore the possibility of annexing the area in the future. OTHER AREAS OF CONCERN Planning determinations, particularly regarding future demancisfor infrastructure facilities and public services cannot be predicted without considering the growth of adjacent communities and the immediate region. When developing its General Plan, the City of Diamond Bar should coordinate with the adjacent cities of Pomona, Industry, Brea, and La Habra Heights, as well as with Los Angeles and San Bernardino Counties regarding the unincorporated communities of Rowland Heights and the Chino Hills. Land Planning and Design ■ Policy Analysis Environmental Studies ■ Project Management 2940 Inland Empire Boulevard, Suite 105, Ontario, CA 91764 ■ (714) 945-2738 0 FAX(714)945-1346 Z - RESOLUTION NO. 90 - 49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR COUVTY OF LOS ANGELES, STATE OF CALIFORNIA, REQUESTING THAT THE LOCAL AGENCY FORMATION COMMISSION OV LOS ANGELES COUNTY TAKE PROCEEDINGS TO ADOPT A SPHERE OF INFLUENCE FOR, AND AS PROPOSED BY, THE CITY OF DIAMOND BAR WHEREAS,, the City Council of the City of Diamond Bar desires to initiate proceedings pursuant to the Cortese-Xnox Local Government Reorg4nization Act of 1985 (Revised 1987), nivi- sion 3, commencing with Section. 56000 of the California Government Code, for the adoption of a sphere of influence for the City of Diamond Bar; and WHEREAS, this proposal is consistent with the spirit and intent of Sections 56427 and 56428 of the California Governnent Code; and WHEREAS, .the territory proposed to be included in this sphere of influence is inhabited and a description of the bound- aries of the territory is set forth in Exhibit "A," and a map of the bounda:cies is set forth in Ex.hibit "B,11 attached hereto and by this reference incorporated; and WHEREAS, the City 15 now preparing a comprehansive gen- eral plan for the City and all territories within the proposed sphere of influence area; and WHEREAS, the sphere of influence will serve to enhance the City's general plan effort and other ongoing planning activi- ties; and 04CTION z. The City Council hereby directs and autho- rizes the City Clerk of the City of Diamond Bar to file a certi- fied copy of this. resolution with the Executive Officer of the Local Agency Formation Commission of the County of Los Angeles. SECTION 3. The City Clerk shall certify to the adoption of this resolution and Certify this record to be a full., true, correct copy of the record of the action taken. PASSED, APPRO' Ir D AND ADOPTED this 1st day of May err, Mayor - S, LYNDA BURGESS, City Clerk of the City of Diamond Bar des hereby certify that the foregoing Resolution was passed, adopted and ap- proved at a regular meeting of the City Council of the City of Diamond Bar 'held on the day of _ May 1994, by the following vote: CoUNCILMEMBBRO: GOVNCILMEMBERS t CODNCILAStMBERS Paper, Kim, Horcher, Mayor Fro Tem Forw�ng, Mayor Werner, None City"Cl,erk of t of Diamond Bar I ANNING NETWORK CITY OF DIAMOND BAR PROPOSED SPHERE OF INFLUENCE May 3, i 990 BACKGROUND EXHIBIT "A" As part of the City's General Pian program, the Citizens Advisory Committee on April 19, 1990 deliberated on the possible sites that could be considered part sof the Clfy's Sphere of Influsance and forwarded a recommendation to the City Council. At a joint City Council, Planning Commission session on May 1, 1990, the proposed sphere was presented for public hearing. The City Council subsequently adopted a proposed Sphere of Infiuence for the City, (The ottooh od map depicts the general area that the City wants to be included In Its sphere,) The proposal will be forwarded to the los Angeles County Local Agency Formation Commission for conside(otion Barad final a0flon. THE PROPOSED SPHERE AREAS The proposed sphere area includes three subareas. The first area, commonly referred to cis the Firestone Boy Scout Camp, lies direotly to the south of the Citj% This ares is bcurded by State Route 57 to the west, the San Bernardino County line to the east, the Crane County line to the sou -1h, and the City of Didrr^ond Bar to the nodh. This area which is approximately 3,000 sacr;as is largely undeveloped. Other than State Route 57, the Orly ether major road that presently cuts through this area Is Brea Canyon Rood. The second oreca ties to the west of State Rowe 57 westward to the properly Imes that run parallel to Nogales Street. To the north is Pathfli oder Rood, and to the south is the Orcnoe County line. Placing this area In the City Sphere would perrnif the City to protect the viewshed from State Rcute 57, and to apply compatible davelopra;ent standards on both sides of the freeway. Except for some Ilii fields, this area Is largely undeveloped, The fhird area which is largely developed is the crew odocenf to Bree `;canyon Cut -Off Road which turns Into Diamond Bar Boolovord, it Is recommended ihcrt the Sphere br7unciary tie at lecst one block west of Brea Conyon Cut -Off Road to Include the coma mercipl deve,oprnents odjacant to Braa Canyon Cutt-Off-Ratan and all the resicianti it developments to tha south thct feed unix the Rood. 'his will ensure compatibility of uses and st~andords on both sides of the Rood. At the tlme of incorporaticn, residents In this area expressed 0 desire to be considered as pram c` the City of Diamond Bar; The. City would like to explore the pcissltaillfir of crnnexing the area In the future, EAS OF CONCERN Planning determinations, POrtics.rlsarly regarding flulure demc.r ds for infrastructure fac',llties sand public services cannot be predlcted wlthaut considering the growth of adj:.;cent ctmr-nunittes send the immediate region. When developing Its General Pian, the City of Diamond 6cr should coordlneta with the adjacent cities of Pomona, industry, $req, and Loa Habra Heights, cs well as with Las AngIeies and San Bernardino Counties regarding the unincorporated communlfies of Rowland Heights and the Chino dills, L_a,d Planning noel Geri n 7 P.Ccy Anmly.;s C,.t't'; irGrmertal st—lQ'r ■ Proieo; Managa nee- 229AO lriian4 arnoirC S❑ufa�.ar d, Suite 10_5, tJrt.prio, CA.91 7f4 0 (71-4) 845.2735 2 - FAX ;714) S;45-1345 v TRUE AND CORRECT COPY STATE OF CALIFORNIA ) ` COUNTY OF LOS ANGELES CITY OF DIAMOND BAR ) I, LYNDA BURGESS, City Clerk of the City of Diamond Sar, California, DO HEREBY CERTIFY, under penalty of perjury, that the attached is a true and correct copy o f RESOLUTION NO, 90 - 49.4 A RESQ (TION OF THE CITY Ct�UNCI L CE THE CITY OF DIAi+1ONL7 BAR, CC7UNTY -' „LOS ANGELES. STATE OF CALIFORN A. UESTING THAT TfJE LOCAL AGENCY FOM%TjQN Cfl TSSION OF LOS ANGELES Ct]UNTY TATE PRG}CEEDINGS TO ADOPT A SPHERE OF IN L[TENCE FOR, A:�7D+ i S ±� tOPdSEt7 BY, T 3E CITY DIAMOND BAR of which the original document is on file in the Office of the City Clerk. Executed at Diamond Bar, California, this 4th clay of May, 3990, �r -i.�.L DA BU RGESS; RC - City Clbr% of the City of Diaziond Bar LA HMRA HEIGHTS I F=v A -4-h FmkmreNoisF�tliB� AGENDA NO. CITY OF DIAMOND BAR AGENDA REPORT DATE: April 26, 1990 MEETING DATE: May 1, 1990 TO: Honorable Mayor and Members of the City Council FROM: City Manager SUBJECT: Proposed Sphere of Influence The General Plan Advisory Committee (GPAC) met April 19, 1990, to discuss the proposed Sphere of Influence. It is their recommendation that the Planning Com- mission and the City Council approve the attached Sphere of Influence and for- ward to LAFCO for their determination. It was mutually agreed the City should keep its presentation in the simplest of terms. It is not recommended nor is it necessary that City Council spend considerable funds or resources in developing an in-depth Sphere of Influence Study. In the Event the City Council and Plan- ning Commission adopt the attached resolution, it be heard as early as June 13, 1990, by LAFCO. RECOMMENDED ACTION: It is recommended that City Council receive and approve the proposed Sphere of Influence as presented. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number Deficit: $ Revenue Source: REVIEWED BY: obert L. Van Nort Andrew V. Arczynski City Manager City Attorney AR300.FRM 3/90 1 Linda Magnuson Sr. Accountant `-- 21660 EAST COPLEY DRIVE - SUITE 100 1 ' DIAMOND BAR, CA 91765-4177 „L -NOW& 714-860-2489 - FAX 714-861-3117 May 1, 1990 Honorable Thomas E. Jackson Chairman, Local Agency Formation Commission 383 Hall of Administration Los Angeles, California 90012 Honorable Chairman and Members of the Commission: On behalf of the City Council and Citizens of the City of Diamond Bar, I wish to extend our appreciation and thanks to all of you for your consideration of the attached Sphere of Influence study. Since incorporation in 1989, the City has made many strides toward fulfilling its role in the affairs of the San Gabriel Valley and now has an excellent organization in place providing urban servic- es to its citizens. We have formed good working relations with other levels of government,. responsible agencies, San Gabriel/ Walnut, the business community and the*private sector.. We have also commenced study and development of the comprehensive general plan which will guide Diamond Bar's growth and development into the next century. In taking these many strides, we are continually reminded of the City's as yet unidentified sphere of influence and the need for its adoption. To assist the members of the Local Agency Formation Commission in their consideration of our proposal, we 'wish to extend to you and your fellow commissioners an invitation to tour our City and the San Gabriel/Walnut Valleys. Additionally, we would like to make a presentation of our request to the members of the LAFCO at the earliest possible opportunity. Our ability to make responsible, forward-looking commitments to future planning and capital improvements must be based on the rea- sonable assurances afforded the City by the sphere of influence. With this request, we seek the Commission's recognition and sup- port for such efforts. PHYLLIS E. PAPEN . PAUL V. HORCHER GARY H. WERNER GARY G. MILLER JOHN A. FORBING ROBERT L. VAN NORT Mayor Mayor Pro Tem Councilmember Councilmember Councilmember City Manager CITY OF DIAMOND BAR USES RECYCLED PAPER Honorable Thomas E. Jackson May 1, 1990 Page Two Upon your approval, the sphere of influence will permit the City, residents and landowners to look ahead and carefully address the many issues surrounding growth and urbanization in the San Gabri- el/Walnut Valleys. We appreciate your review of our sphere of influence request. We look forward to meeting with you and members of the commission and to a favorable consideration of this study. Respectfully, Gary H. Werner Mayor GHW:ps CITY COUNCIL Gary H. Werner, Mayor John A. Forbing, Mayor Pro -Tem Paul V. Horcher Phyllis E. Papen Jay C. Kim -------------------- PLANNING COMMISSION CITY ADMINISTRATION Robert L. Van Nort, City Manager David Schey, Chairman Clair Harmony, Vice -Chairman Jack Grothe Robert Kane Grace Lin Dennis A. Tarango, Secretary Bill Curley, Assistant City Attorney Ron Kranser, City Engineer ------------------------------------------------- GENERAL PLAN ADVISORY COMMITTEE Karla Adams Greg Hummel John Bennett Ed Layton Ross Bilotta Dexter McBride Karen Castleman Pat McGinn Noel Cunningham David Meyers Rose Dam Steve Nelson Bruce Flamenbaum Victor Ochoa Art Fritz Cindee Quan Mike Goldenberg Don Robertson Don Schad Sefa-Boakye, Kofi Mike Sment Carole Stokes Eric Stone Kamal Trivedi INTRODUCTION Purpose of the Sphere of Influence Study This sphere of influence study is submitted pursuant to Government Code Section 56301 as amended, which provides in part that the LAFCO shall obtain information which will contribute to the logi- cal and orderly development of local agencies. It is intended to be considered by the LAFCO when analyzing the existing jurisdic- tion situation and long-term planning efforts, and to reasonably establish the need for the sphere of influence requested for and by the City of Diamond Bar. Purpose of the Sphere of Influence Request A sphere of influence is meant to be a planning tool or guide for the probable ultimate physical boundaries and service area of a local government agency. Upon adoption of the sphere of influence by the Local Agency Formation Commission, it is used by the Com- mission as a factor in making determinations and decisions over which it has authority and jurisdiction. Government Code Section 56427 provides that each LAFCO shall adopt a sphere of influence for each local agency under that LAFCO's jurisdiction. Additionally, Section 56428 provides that any local agency may request an amendment or revision to an adopted sphere of influence or urban services area. Because the City of Diamond Bar was newly incorporated in 1989, the Local Agency Formation Commission has to date deferred adop- tion of a sphere of influence pending review of the City's prog- ress towards provision of quality services, and organizational and financial stability. This sphere of influence request is made pursuant to the spirit and intent of the above referenced code sections. Moreover, it is predicated on the belief that the City of Diamond Bar, based upon current planning efforts and capabilities, is now able to assume increased responsibility for the local planning and provision of municipal services to urbanizing areas within the San Gabriel/Wal- nut Valleys. Persons Preparing the Study This study was prepared by the City of Diamond Bar General Plan Advisory Committee in conjunction with the consulting firm of Planning Network. It reflects information, comments and rec- ommendations from the Mayor and City Council, the Planning commis- sion and the citizens' General Plan Advisory Committee. Finally, it contains information obtained from the County of Los Angeles, and from staff reports prepared by the Local Agency Formation Com- mission staff in connection with the City's 1989 incorporation. 1 EXECUTIVE SUMMARY This sphere of influence study was prepared by the City of Diamond Bar and is an analysis and plan for the probable ultimate physical boundaries and urban service area of the City. It is presented as an informational and advocacy tool to assist the members of the Local Agency Formation Commission in making their determinations pursuant to Government Code Section 56076. The study was prepared with an understanding of the policies and criteria the Commission will be guided by during its delibera- tions, and which will form the basis of its favorable considera- tion and adoption of the sphere of influence proposal herein re- quested by the City of -Diamond Bar. In striving to address the factors to be reviewed by the Commis- sion, it is the intent of this document to clearly demonstrate and establish how this sphere of influence request will actively pro- mote the following objectives: 1. Facilitate orderly growth in the unincorporated areas adja- cent to the City and in the San Gabriel/Walnut Valleys. 2. Coordinate property development standards and encourage time- ly provision of adequate and essential services such as streets, sewer, water, police and fire protection, parks and recreation, flood control, and solid waste disposal as urban- ization of unincorporated areas occurs. 3. Promote cooperative planning between the City of Diamond Bar, the County of Los Angeles, various pub- lic/private service entities and major landowners, and so facilitate proper implementation of their respective general or master plans. 4. Assist all government agencies and private entities in plan- ning and scheduling the logical, orderly and economical ex- tension of all their facilities and services, thus avoiding expensive and unnecessary duplication of effort. 5. Promote, assist and enhance property owners' ability to plan comprehensively, and with reasonable assurance, for the ulti- mate use and development of their lands. A sphere of influence generally denotes eventual annexation of the unincorporated area therein to, and provision of urban services by, the affected municipality. As.a city's ability to provide such services may extend the sphere of influence to include addi- tional outlying areas, thereby allowing for a consistent and or- derly pattern of growth, urban development and service provision. In high growth areas, however, property owners and residents them- selves will often request annexation to a city -- usually on a piecemeal basis -- when they perceive it to be in their best in- terest to do so, regardless of such considerations for planned orderly growth. This ad hoc approach places the affected city and the Local Agency Formation Commission in a reactive rather than 2 proactive position. In responding to many individual requests, comprehensive service planning becomes a secondary consideration; efforts instead focus on meeting the immediate needs and schedules of individual property owners or residential neighborhoods. The San Gabriel/Walnut Valley is just such a high growth area, and forecasts indicate continued growth pressure into the next centu- ry. The sphere of influence area studied and requested herein seeks to accommodate this growth and guide future organization of the City of Diamond Bar in two ways. First, the sphere of influ- ence proposed is defined by the geophysical barriers of the San Gabriel/Walnut Valley and existing jurisdictional constraints, most notably the Orange and San Bernardino County boundaries. By focusing on these existing impediments to development and munici- pal expansion, -rather than on an arbitrary "interim" sphere of influence, the City may realistically plan for eventual provision of services to this area far in advance without undue concern that such efforts will be rendered obsolete. Second, by establishing an expansive sphere of influence which augments and reinforces the City's general plan and timing of major capital improvement pro- jects. While large in comparison with many other cities' spheres of in- fluence, the study area reasonably acknowledges the City's preemi- nent position and location in the south portion of the San Gabri- el/Walnut Valley, and its shared values and strong socioeconomic links with the surrounding communities. Conversely, what occurs in the unincorporated territories on the City's periphery will have significant bearing on our ability, to plan and provide for the future. By recognizing the geographic integrity of the San Gabriel/Walnut Valley as a single planning unit, and adopting an expanded sphere of influence based on that recognition, the City and the Local Agency Formation Commission are presented with a rare opportunity to establish a superior, forward-looking founda- tion for comprehensive planning, urban service provision and or- derly sequencing of future annexations. 3 RESOLUTION NO. 90 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, REQUESTING THAT THE LOCAL AGENCY FORMATION COMMISSION OF LOS ANGELES COUNTY TARE PROCEEDINGS TO ADOPT A SPHERE OF INFLUENCE FOR, AND AS PROPOSED BY, THE CITY OF DIAMOND BAR WHEREAS, the City Council of the City of Diamond Bar desires the initiate proceedings pursuant to the Cortese -Knox Lo- cal Government Reorganization Act of 1985 (Revised 1987), Division 3, commencing with Section 56000 of the California Government Code, for the adoption of a sphere of influence for the City of Diamond Bar; and WHEREAS, this proposal is consistent with the spirit and intent of Sections 56427 and 56428 of the California Government Code; and WHEREAS, the territory proposed to be included in this sphere of influence is inhabited and a description of the bound- aries of the territory is set forth in Exhibit "A," and a map of the boundaries is set forth in Exhibit "B," attached hereto and by this reference incorporated; and WHEREAS, the City is now preparing a comprehensive gen- eral plan for the City and all territories within the proposed sphere of influence area; and WHEREAS, the sphere of influence will serve to enhance the City's general plan effort and other ongoing planning activi- ties; and k WHEREAS, the reasons for this proposed sphere of influ- ence are as follows: 1. Facilitate orderly growth in the unincorporated areas adjacent to the City of Diamond Bar; 2. Coordinate property development standards and encourage timely provision of adequate and essential services such as streets, sewer, water, police and fire protection, parks and recreation, flood control, and solid waste disposal as urbanization of unincorporated areas occurs; 3. Promote cooperative planning between the City of Diamond Bar, the County of Los Angeles, various public/private service entities, and major landowners, and so facili- tate proper implementation of their respective general or master plans; 4. Assist all government agencies and private entities in planning and scheduling the logical, orderly and econom- ical extension of their facilities and services, thus avoiding expensive and unnecessary duplication of ef- fort; 5. Promote, assist and enhance property owners' ability to plan comprehensively, and with reasonable assurance, for the ultimate use and development of their lands; and WHEREAS, the City Council of the City of Diamond Bar, California, has considered all evidence, oral and documentary, and is advised in the premises. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Diamond Bar, California, does hereby determine and find as follows: SECTION 1. This Resolution of Initiation is hereby adopted and approved by the City Council, and the Local Agency Formation Commission of the County of Los Angeles is hereby re- quested to take proceedings to adopt a sphere of influence as de- scribed in Exhibit '/A" and mapped in Exhibit "B," which exhibits are incorporated herein by this reference, according to the terms and conditions stated above, and in the manner provided by the Cortese -Knox Local Government Reorganization Act of 1985. SECTION 2. The City Council hereby directs and autho- rizes the City Clerk of the City of Diamond Bar to file a certi- fies copy of this resolution with the Executive Officer of the Local Agency Formation Commission of the County of Los Angeles. SECTION 3. The City Clerk shall certify to the adoption of this resolution and certify this record to be a full, true, correct copy of the record of the action taken. 1990. PASSED, APPROVED AND ADOPTED this day of Gary H. Werner, Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certif that the foregoing Resolution was passed, adopted and ap- proved at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 1990, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ATTEST: City Clerk of the City of Diamond Bar