HomeMy WebLinkAbout02/06/1990Next Resolution No. 15
Next Ordinance No. 2
FEBRUARY 6, 1990
DIAMOND BAR CITY COUNCIL
6:00 P.M.
W.V.U.S.D. BOARD ROOM
THANK YOU FOR NOT SMOKING, DRINKING OR EATING
IN THE COUNCIL CHAMBER
CALL TO ORDER: 6:00 P.M.
PLEDGE OF ALLEGIANCE: Mayor Papen
ROLL CALL: COUNCILMEN FORBING, MILLER, WERNER, MAYOR
PRO TEM HORCHER, MAYOR PAPEN
COUNCIL COMMENTS: Items placed on the agenda by individual
Councilmembers for Council discussion. Action may be taken at this
meeting or scheduled for a future meeting. No public input is
required.
PUBLIC COMMENTS: "Public Comments" is the time reserved on
each regular meeting agenda to provide an opportunity for members
of the public to directly address the Council on Consent Calendar
items or matters of interest to the public that are not already
scheduled for consideration on this agenda. Please complete a
Speaker's Card and give it to the City Clerk (completion of this
form is voluntary). There is a five minute maximum time limit when
addressing the City Council.
CONSENT CALENDAR: The following items listed on the Consent
Calendar are considered routine and are approved by a single
motion. Consent Calendar items may be removed from the Consent
Calendar by request of a Councilmember only.
1. SCHEDULE FUTURE MEETINGS
A. Parks and Recreation Commission - February 8, 1990
- 7:00 p.m. - Heritage Park
B. Planning Commission - February 12, 1990 - 7:00 p.m.
- W.V.U.S.D. Board Room, 880 S. Lemon Ave.
C. Anniversary Committee - February 13, 1990 - 7:00
p.m. - City Hall Conference Room
D. General Planning Advisory Committee - February 15,
1990 - 7:00 p.m. - Ramada Inn
E. Traffic and Transportation Committee - March 1,
1990 - 7:00 p.m. - City Hall Conference Room
F. Walnut Valley Water District Tour - April 24-26,
1990
CITY COUNCIL AGENDA PAGE 2 FEBRUARY 6, 1990
2. APPROVAL OF MINUTES - Regular Meeting of January 16,
1990.
3. WARRANT REGISTER - Approve the Warrant Register dated
February 6, 1990 in the amount of $545,042.02.
4. TREASURER'S REPORTS - Approve Treasurer's Reports for
months of November and December, 1989.
5. COMPREHENSIVE ANNUAL FINANCIAL REPORT - Prepared by John
B. Craig, Certified Public Accountant.
Recommended Action: Receive and file. It is further
recommended that the Council receive and note that there
is still an issue whether or not revenue is credited
toward the City's long-term debt and the matter has not
been resolved.
6. PARKS AND RECREATION COMMISSION MINUTES - Meeting of
December 14, 1989.
Recommended Action: Receive and file.
7. PROCLAMATION - Proclaiming the month of January, 1990 as
"Purchase Work Gloves" Month in conjunction with the
Year -Long Earthquake Survival Program in Southern
California.
8. PROCLAMATION - Proclaiming the Month of February, 1990 as
"Self -Esteem and Responsibility Awareness Month."
9. RESOLUTION 90 -XX: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR SUPPORTING THE WALNUT VALLEY
WATER DISTRICT REGARDING WATER SERVICE TO THE FIRESTONE
RESERVATION.
Recommended Action: Adopt Resolution No. 90 -XX
supporting the Walnut Valley Water District regarding
water service to the Firestone Reservation.
10. CHINO HILLS PARKWAY PHASE I DESIGN/PLAN CHECKING - Due to
delays in completion of the design in a timely manner by
San Bernardino County's consultant, JayKim Engineering
has been directed to complete the drainage design for
Phase I and Ron Kranzer and Associates will assume plan
check and approval segments.
Recommended Action: Approve amendments to initial
contracts with JayKim Engineering and Ron Kranzer and
Associates to reflect modifications in scope of work.
CITY COUNCIL AGENDA PAGE 3 FEBRUARY 6, 1990
11. AMENDMENT TO AGREEMENT WITH PACESETTERS - The City
Planning Director resigned his position effective January
26, 1990. Pacesetters has proposed to assume all
Planning duties including responsibility for the Planning
Commission for the next six months. An amendment to the
current contract with Pacesetters will modify fees to be
retained from 80% to 900. It is estimated that the
proposal will reduce fiscal expenditures by $15,000.
Recommended Action: a) approve the contract as amended;
b) direct staff to evaluate the Planning services
contract during the six months and bring back at the
first meeting in August and c) appoint Dennis Tarango as
Acting Planning Director.
12. PERSONNEL - ADDITION OF TWO POSITIONS - The City Council
has determined that it desires to operate as a modified
Contract City. The additional positions will provide the
necessary backup to relieve the City Manager of all
department head functions, as well as serve as
Administrative Coordinator for the City's contract
programs.
Recommended Action: Authorize addition of the positions
of assistant City Manager, salary range $3450 - $4400 per
month and Administrative Intern, salary range $1652 -
$2007 per month.
13. APPROVAL OF FINAL MAP NO. 45678 (A&R LEASING AND
INVESTMENT, INC) - All public improvements and tract
monuments are in place and there is no need for a
standard subdivision agreement relating to public
improvements or monumentation. A grading plan and
grading permits will be required. Street trees are
required but can be provided for during construction and
final approval held until trees are in place.
Recommended Action: Approve the Final Map for Tract
45678 and accept the offers of dedication therein.
SPECIAL PRESENTATIONS - Proclamations, certificates, etc.
14. Acknowledge receipt of plaque from City of Artesia
"Honoring the People of Diamond Bar for Taking Control of
Their Destiny by Incorporating as the City of Diamond Bar
on April 18, 1989."
OLD BUSINESS
15. MOBIL OIL CORPORATION PROJECT - Continued from January 2,
1990, the original Unilateral Contract was approved by
the County prior to incorporation. Following a request
CITY COUNCIL AGENDA PAGE 4 FEBRUARY 6, 1990
by homeowners in the surrounding area for additional
protection, a revised contract was prepared.
Recommended Action: Approve the "Revised" Unilateral
Contract for the Mobil Oil Corporation Project, authorize
the City Manager to execute the contract on behalf of the
City and direct the City Clerk to record the document
with the Los Angeles County Registrar -Recorder.
16. MEDIATION CLAUSE - Continued from January 2, 1990.
Approve mediation clause to be inserted in contracts and
agreements entered into by the City with the exception of
public works contracts.
Recommended Action: Approve the mediation clause to be
inserted in contracts and agreements entered into by the
City with the exception of public works contracts.
17. APPOINTMENTS TO GENERAL PLAN ADVISORY COMMITTEE- Three
vacancies currently exist on this committee.
Recommended Action: Make appointments as desired.
18. ORDINANCE NO. XX (1990): AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR AMENDING CHAPTER 20.72
OF DIVISION 4 OF TITLE 20 OF THE LOS ANGELES COUNTY CODE,
AS HERETOFORE ADOPTED BY REFERENCE, PERTAINING TO WASTE
COLLECTION PERMITS - Continued from January 2, 1990.
Recommended Action: 1) Approve Ordinance No. XX (1990)
amending Chapter 20.72 of Division 4 of Title 20 of the
Los Angeles County Code, as heretofore adopted by
reference, pertaining to waste collection permits; and/or
2) direct staff to proceed with Requests for Solid
Waste/Curbside Recycling Proposals; and/or 3) direct
staff to further research Los Angeles County's
Metropolitan Area Waste -by -Rail Joint Powers Agreement.
PUBLIC HEARINGS - 7:00 p.m. or as soon thereafter as the matters
can be heard.
19. CONTINUED PUBLIC HEARING RESOLUTION 90 -XX: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING
TENTATIVE TRACT MAP NUMBER 31977 FOR THE SUBDIVIDING OF
16 ACRES INTO 22 LOTS GENERALLY LOCATED ALONG HIGHCREST
DRIVE AND GOLDRUSH DRIVE - PROJECT NO. 89-097, -
Continued from November 21 1989, the County of Los
Angeles, in their review of this proposed tentative map,
has adequately set forth all necessary conditions of
approval including analysis of the environmental issues
stating that the previous Environmental Impact Report
CITY COUNCIL AGENDA PAGE 5 FEBRUARY 6, 1990
adopted under Tract 36730 (part of Tentative Tract 37075)
is sufficient to the needs of this tract.
Recommended Action: 1) Conduct the Public Hearing; 2)
conditionally approve Tentative Tract 31977 declaring
that the Environmental Impact Report adopted under Tract
36730 is sufficient to the needs of this tentative tract
and 3) adopt Resolution No. 90 - XX approving Tentative
Tract No. 31977. (RCV)
20. RESOLUTION 89-97B - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR AMENDING THE CONFLICT OF INTEREST
CODE FOR CITY EMPLOYEES - To add disclosure requirements
for members of the Traffic and Transportation and General
Plan Committees.
Recommended Action: Adopt Resolution No. 89-97B amending
the Conflict of Interest Code for City employees. (RCV)
21. POLICY REGARDING FEES FOR COPIES OF PUBLIC DOCUMENTS -
Requested by the City Council on January 2, 1990.
Recommended Action: It is recommended that the Council
consider: 1) Continuing current practice of providing
copies of agendas and minutes to the public free of
charge; and/or 2) continuing current practice and
establishing a fee of $.25 per page for copies other than
agendas and minutes [exception - Campaign Disclosure
Statements at $.10 per page]; and/or 3) consider the
following options for copies of agenda packets: a)
continuing current practice of providing entire packets
available to the public free of charge; or b) limiting
the number of packets produced to those provided to the
press, staff, City Hall and Library or c) set a fee of
$.25 per page in the packet. (RCV)
NEW BUSINESS
22. RESOLUTION 90 -XX: A RESOLUTION OF THE CITY OF DIAMOND
BAR APPROVING PLANS AND SPECIFICATIONS, AS AMENDED, FOR
LANDSCAPING OF MEDIANS ON DIAMOND BAR BLVD. AND DIRECTING
THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS - Los Angeles
County has transferred plans and specifications for
landscape construction of the medians on Diamond Bar
Boulevard. These plans and specifications have been
reviewed and revised by City staff to conform with City
standards.
Recommended Action: 1) Adopt Resolution No. 90 - XX
Approving Plans and Specifications, as amended, for
Landscaping of Medians on Diamond Bar Boulevard; 2) set
February 27, 1990 at 10:00 a.m. as the date and time on
CITY COUNCIL AGENDA
PAGE 6 FEBRUARY 6, 1990
which to receive bids and 3) instruct the City Clerk to
advertise.
23. COMMISSION POLICY - The City Council will be
considering the revision of its Conflict of
Interest Resolution to include all Commissioners
and established (formal) committees. A sample
policy adopted by the City of Claremont to govern
the actions of their Commissioners has been
provided.
Recommended Action: Review the sample policy,
forward to the Commissions for their input and
consider for adoption, if appropriate, at a
subsequent meeting.
24. AGREEMENT WITH JOE A. GONSALVES AND SONS FOR
LEGISLATIVE ADVOCACY AND GOVERNMENTAL AFFAIRS - At
the request of Mayor Papen and Councilman Werner,
the City Manager has reviewed a proposed agreement
to provide services in legislative advocacy and
governmental affairs.
Recommended Action: Approve retaining the services
of Joe A. Gonsalves and Sons at a monthly rate of
$2,000 with a 30 -day cancellation clause and direct
that his initial assignment be to represent the
City in seeking legislation addressing the City's
property tax for 1989-90. (RCV)
25. REDEVELOPMENT AGENCY CONSULTANT - PRELIMINARY PHASE
- The City Council and General Plan Advisory
Committee have expressed interest in studying the
feasibility of establishing a Redevelopment Agency.
To assist the Council and community, it is
suggested that Management/ Development Specialists
be retained to prepare the initial study. However,
as establishing an agency is a time-consuming and
sometimes controversial process, it needs to be
addressed methodically to avoid wasted motion,
monies and miscommunication.
Recommended Action: Approve retaining the services
of Management/Development Specialists in the amount
of $13,500 for preparation of the initial study and
limit the study to Phase I. (RCV)
26. PLANNING NETWORK - GENERAL PLAN PHASE I - The City
is required to prepare and adopt a General Plan
within 30 months of incorporation. A 30 -citizen
General Plan Committee was established and began
meeting last September to accomplish the State
CITY COUNCIL AGENDA PAGE 7 FEBRUARY 6, 1990
mandate for a General Plan. A proposal has been
developed by the Planning Network for development
of the General Plan in two phases.
Recommended Action: Authorize Phase I of The
Planning Network General Plan proposal in an amount
not to exceed $42,500. (RCV)
27. GRAND AVENUE SIGNAL IMPROVEMENTS - Proposed
improvements to Grand Avenue and Diamond Bar Blvd.
to eliminate cut -through traffic through Rolling
Knoll and Quail Summit have been reviewed by the
Traffic and Transportation Committee and are
recommended for City Council approval.
Recommended Action: Approve the following concepts
for improving traffic control systems on Grand
Avenue and Diamond Bar Blvd. and authorize the
receipt of bids for the various elements as plans
and specifications are complete:
1) Modify the traffic signal system on Grand
Avenue and Diamond Bar Blvd. to include:
a) Left turn phasing for Grand Ave.
b) Providing double left turn lanes on
Diamond Bar Blvd.
2) Modify median islands on Diamond Bar Blvd. to
accommodate the double left turn lanes and the
third through lane.
3) Move existing RTD bus stop to the far side of
the intersection --southeast corner to north-
east corner (RTD has already done their part
based upon previous Council action and staff
is presently working with bench companies for
their relocation.)
4) Add third northbound lane on Diamond Bar Blvd.
from Quail Summit Dr. to Creek Canyon Dr. and
prohibit parking on the east side of Diamond
Bar Blvd. from 4 to 7 p.m. weekdays between
said limits.
5) Reduce bike lane on the east side of Diamond
Bar Blvd. to 5 or 6 feet between said limits.
28. JOINT POWERS AGREEMENT - CITIES OF WALNUT AND
DIAMOND BAR AND THE WALNUT VALLEY UNIFIED SCHOOL
DISTRICT - The City Council Committee for
Recreation negotiated with representatives from the
City of Walnut and the Walnut Valley Unified School
District for a joint powers agreement for recrea-
tional programs for fiscal year 1990-91. The
agreement provides for recreational activities at
four parks, leisure services, child care and
excursions to residents of Diamond Bar and Walnut.
CITY COUNCIL AGENDA PAGE 8 FEBRUARY 6, 1990
Recommended Action: 1) Approve the Joint Powers
Agreement for recreational services for fiscal year
1990-91; 2) direct Parks and Recreation to oversee
the agreement to include: a) appointing two
Commissioners to the Advisory Committee; b)
selecting four parks for programs to ensure all
segments of the community are represented and c)
develop a recreation program through the auspices
of the Joint Powers Authority with limitations
contained therein up to $162,000 - General Fund and
up to $50,000 Prop A Funds.
29. RESOLUTION 90 -XX: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR SUPPORTING THE 1990
CENSUS AND CONFIRMING THE CONFIDENTIALITY OF THE
CENSUS COLLECTION PROCESS
Recommended Action: Adopt Resolution No. 90 - XX
supporting the 1990 census and confirming the
confidentiality of the census collection process.
30. RESOLUTION 90 -XX: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR CONSENTING TO THE
FORMATION OF A CITY ZONE WITHIN COUNTY LIGHTING
DISTRICT LLA -1 FOR THE PURPOSE OF FUNDING THE
ADMINISTRATION, OPERATION AND MAINTENANCE OF STREET
LIGHTING IN THE CITY ZONE, AND CONSENTING TO THE
ASSUMPTION OF JURISDICTION BY THE COUNTY OF LOS
ANGELES
Recommended Action: Adopt Resolution No. 90 - XX
consenting to the formation of a City zone within
County Lighting District LLA -1 for funding
administration, operation and maintenance of street
lighting.
31. COUNCIL ORGANIZATION, SELECTION OF OFFICIALS AND
COMMITTEES - City Council to review status of
current official positions and committees.
Recommended Action: Re -appoint or modify as
necessary
ANNOUNCEMENTS - This time is set aside for any City Councilmember
to direct staff regarding any matters to be discussed at the next
regular meeting.
CLOSED SESSION
Litigation - Section 54956.9
ADJOURNMENT
N O D O C U M E N T A V A I L A B L E
A G E N D A I T E M #1
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
JANUARY 16, 1990
CALL TO ORDER:
PLEDGE OF
ALLEGIANCE:
ROLL CALL:
PUBLIC COMMENTS:
CONSENT CALENDAR:
Schedule Future
Meetings
Approval of
Minutes
Warrant Register
Mayor Pro Tem Horcher called the meeting to order
at 6:00 p.m. in the Council Chambers, W.V.U.S.D.,
880 S. Lemon Avenue, Diamond Bar, California.
The audience was led in the Pledge of Allegiance
by Congressman David Dreier.
Councilmen Forbing, Miller and Mayor Pro Tem
Horcher. Councilman Werner and Mayor Papen were
excused.
Also present were City Manager Robert L. Van Nort,
City Attorney Andrew V. Arczynski and City Clerk
Lynda Burgess.
Congressman David Dreier spoke briefly and
presented the Council with a piece of the Berlin
Wall.
C/Miller moved, C/Forbing seconded to approve the
Consent Calendar and with the following Roll Call
vote, the motion carried:
AYES: Councilmen - Forbing, Miller and
MPT/Horcher
NOES: Councilmen - None
ABSENT: Councilmen - Werner and Mayor Papen
General Planning Advisory Committee - January 18,
1990 - 7:00 p.m. - City Hall Conference Room
Planning Commission - January 24, 1990 - 7:00 p.m.
City Hall Conference Room - Study Session
Approved Minutes of January 2, 1990 Regular
Meeting.
Approved Warrant Register dated January 16, 1990
in the amount of $1471208.07.
Resolution 90-6 Adopted Resolution No. 90-6 entitled: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR, CALIFORNIA, SUPPORTING THE STATE OF
CALIFORNIA $200 MILLION BOND ISSUE ON THE 1990
BALLOT (ASSEMBLY BILL 1312) TO PROVIDE GRANTS AND
LONG-TERM LOANS TO PUBLIC ENTITIES DESIRING TO
DEVELOP WATER RECLAMATION PROJECTS.
Resolution 90-7 Adopted Resolution No. 90-7 entitled: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR, CALIFORNIA, DECLARING ITS SUPPORT FOR
THE INITIATION OF CONSIDERATION BY THE CALIFORNIA
REGIONAL WATER QUALITY CONTROL BOARD OF A PROPOSED
ADMINISTRATIVE RULE AFFECTING CERTAIN INERT
LANDFILL DEVELOPMENT PROPOSALS.
JANUARY 16, 1990
Page 2
Resolution 90-8 Adopted Resolution No. 90-8 entitled: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR DESIGNATING THE LOS ANGELES
COUNTY DEPARTMENT OF HEALTH SERVICES AS THE
CITY'S SOLID WASTE MANAGEMENT ENFORCEMENT
AGENCY.
Resolution 89-32A Adopted Resolution No. 89-32A entitled: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR AMENDING RESOLUTION 89-32
GRANTING CONSENT AND JURISDICTION TO THE
COUNTY OF LOS ANGELES FOR THE INCLUSION OF
THE ENTIRETY OF THE CITY OF DIAMOND BAR
WITHIN A COUNTY SEWER MAINTENANCE DISTRICT.
Resolution 90-9 Adopted Resolution No. 90-9 entitled: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR AUTHORIZING ACCESS TO SALES AND
USE TAX RECORDS PURSUANT TO REVENUE AND
TAXATION CODE SECTION 7056.
Resolution 90-10 Adopted Resolution No. 90-10 entitled: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR APPROVING THE APPLICATION FOR
GRANT FUNDS UNDER THE ROBERTI-Z'BERG-HARRIS
URBAN OPEN SPACE PROGRAM FOR SYLVAN GLEN
(CARLTON J. PETERSON) PARK
Resolution 90-11 Adopted Resolution No. 90-11 entitled: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, CERTIFYING AN ELECTION OF THE
GENERAL EMPLOYEES OF THE CITY AND INTENT TO
VOLUNTARILY ENROLL IN THE STATE DISABILITY
INSURANCE PROGRAM.
Budget Calendar Approved 1990-91 Budget Calendar.
Personnel Rules and Adopted Personnel Rules and Regulations.
Regulations
SPECIAL PRESENTATIONS:
Certificates of Certificates of Appreciation to be presented
Appreciation to Harry "Bud" Hanson and Cheryl Hanson, Los
Angeles County Sheriff Department, at their
retirement dinner.
OLD BUSINESS:
Ordinance 1 (1990) CA/ Arczynski presented for 2nd reading and
adoption by title only Ordinance No. 1 (1990)
entitled: AN ORDINANCE OF THE CITY COUNCIL
JANUARY 16, 1990
Page 3
OF THE CITY OF DIAMOND BAR ADOPTING BY REFERENCE A
NEW DIVISION 2 OF TITLE 20 OF THE LOS ANGELES
COUNTY CODE PERTAINING TO SANITARY SEWERS AND
INDUSTRIAL WASTE.
C/Forbing moved and C/Forbing seconded to adopt
Ordinance No. 1 (1990). With the following Roll
Call vote, motion carried:
AYES: Councilmen - Forbing, Miller and
MPT/Horcher
NOES: Councilmen - None
ABSENT: Councilmen - Werner and M/Papen
Resolution 90-12 CM/Van Nort recommended adoption of Resolution No.
90-12 authorizing and approving the exchange of
Prop. A Local Return transit funds to L.A. County
Transportation Commission for Regional Federal -
Aid Urban Highway funds to be used for the
construction of the improvements to the Pathfinder
Bridge.
C/Miller moved and C/Forbing seconded to adopt
Resolution No. 90-12 entitled: A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
CALIFORNIA, AUTHORIZING AND APPROVING THE EXCHANGE
OF PROPOSITION A LOCAL RETURN TRANSIT FUNDS TO THE
LOS ANGELES COUNTY TRANSPORTATION COMMISSION FOR
REGIONAL FEDERAL -AID URBAN HIGHWAY FUNDS. With the
following Roll Call vote, Resolution No. 89-12 was
adopted:
AYES: Councilmen - Forbing, Miller and
MPT/Horcher
NOES: Councilmen - None
ABSENT: Councilmen - Werner and M/Papen
City Anniversary C/Forbing presented a proposal and budget for the
City's 1st Anniversary for Council's
recommendation and approval.
C/Miller moved and C/Forbing seconded the approval
of the budget in the amount of $5,046.00 for the
City's 1st Anniversary to be held April 21, 1990
at Sycamore Canyon Park. With the following Roll
Call vote the motion carried:
AYES: Councilmen - Forbing, Miller and
MPT/Horcher
NOES: Councilmen - None
ABSENT: Councilmen - Werner and M/Papen
JANUARY 16, 1990 Page 4
Project Update CM/Van Nort advised that the City had sub-
mitted an application for a park grant for
improvement of Heritage Park. Notification
of the City's award of $40,000 was recently
received.He further stated that staff would
be meeting with CalTrans, the School
Districts, AQMD and the Calif. Energy
Commission to discuss use of alternative
fuels and that he would have further
information in 60 to 90 days.
Change Orders City Engineer Ron Kranzer presented a staff
Peterson Park report and recommended approval of Change
Orders No. 9, 10 and 11 at the cost of
$58,000.00.
C/Forbing moved, and C/Miller seconded to
approve Change Order Nos. 9, 10 and 11 at the
cost of $58,000.00. With the following Roll
Call vote, the motion carried:
AYES: Councilmen - Forbing, Miller and
MPT/ Horcher
NOES: Councilmen - None
ABSENT: Councilmen - Werner and M/Papen
NEW BUSINESS:
Resolution 90-13 CM/Van Nort recommended adoption of
Resolution No. 90-13 approving submission of
an application under the California Beverage
Container Recycling and Litter Reduction Act
by June 30, 1990.
C/Forbing moved and C/Miller seconded to
adopt Resolution No. 90-13 entitled: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR APPROVING SUBMISSION OF AN
APPLICATION UNDER THE CALIFORNIA BEVERAGE
CONTAINER RECYCLING AND LITTER REDUCTION ACT.
With the following Roll Call vote, the motion
carried:
AYES: Councilmen - Forbing, Miller and
MPT/Horcher
NOES: Councilmen - None
ABSENT: Councilmen - Werner and M/Papen
Resolution 90-14 City Engineer Kranzer recommended adoption of
Resolution No. 90-14 authorizing and
directing the installation of "No Parking"
Signs on Sunset Crossing from Del Sol to
Golden Springs Dr., based on the desire by
the School District and the PTA relative to
child pedestrian safety.
JANUARY 16, 1990 Page 5
C/Miller moved and C/Forbing seconded to adopt
Resolution No. 90-14, with the addition of wording
requiring signs for "loading and unloading" zones:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR AUTHORIZING AND DIRECTING THE
INSTALLATION OF NO PARKING SIGNS ON SUNSET
CROSSING ROAD FROM DEL SOL TO GOLDEN SPRINGS
DRIVE. With the following Roll Call vote, the
motion carried:
AYES: Councilmen - Forbing, Miller and
MPT/Horcher
NOES: Councilmen - None
ABSENT: Councilmen - Werner and M/Papen
Modular Structure CM/Van Nort a proposal to apply for acquisition of
a modular structure totaling 2880 sq. ft.
After discussion, C/Miller moved and C/Forbing
seconded to receive and file this information.
Motion carried.
PUBLIC HEARING:
Project No. 89-097 Andrew King, representing Gold West Investment
Group, requested a continuance of the Public
Hearing until February 6, 1990 at 7:00 p.m. so
that it could be heard before the full City
Council.
ANNOUNCEMENTS: MPT/Horcher announced that the General Planning
Advisory Committee would be meeting at the City
Hall Conference Room the 18th of January and the
Planning Commission would be meeting on January
24, 1990 at 7:00 p.m. in the City Hall Conference
Room.
ADJOURNMENT: With no further business to be discussed,
MPT/Horcher adjourned the meeting at 6:42 p.m. to
Closed Session regarding Litigation at 7:30 a.m.
on Tuesday, January 23, 1990.
Respectfully submitted,
ATTEST:
Mayor
Lynda Burgess, City Clerk
WARRANT REGISTER
Approval Date February 6, 1990
Warrant # Invoice
Vendor Name
Amount
Description
Transfer
Payroll Transfer
18,010.00
Pay Per. Ending 12/01/89
1463
S Gabriel Vly Assoc of Cities
36.00
Meeting
1464
United Way
12.00
Meeting
1465
Roadway Express
68.02
Freight on furniture
1466
U.S. Postmaster
120.00
Bulk rate permit
1467 11582
Frame Works
63.20
Framing of Certificate
4111
Art Showcase
99.75
Supplies
ARA/Cory Refreshment Svcs.
121.50
Mtg supplies/lease
66751
Averbeck Co. Insurance Bkrs
374.00
Insurance on new truck
158341
Business Systems Supply
52.10
Supplies
Best Lighting Products
565.38
Park maintenance
Bill's Lock & Safe
106.02
Park security
Boyle Engineering
7,164.85
Contract services
90001
Computer Applied Systems
4,270.00
Payroll/Personnel system
Catpeek, Calif. Political Week
85.00
Subscription
Diamond Bar Stationers
179.29
Supplies
Ewing Irrigation Products
213.82
Irrigation supplies
Fromex
54.24
Planning Supplies
General Procurement Constr.
43,657.13
Peterson Pk constr
GTEL
503.11
Telephone equip rent
105008
Jennings, Engstrand & Henrikson
1,495.66
Legal consulting
Jay Kim Engineers, Inc.
5,775.96
Engineering svcs.
587
Keith Vint & Assoc.
324.51
Park equipment
Ron Kranzer & Assoc.
39,636.82
Engineering Svcs
5392
K -Five Blueprints
4.00
Election supplies
Landscape West
34,727.10
Landscaping,Dec-Jan
League of Calif. Cities
7,440.00
Annual Dues/conf
Lewis Engraving, Inc.
315.78
Plaques (reimb amt $63.90
71251
L.A. County Sheriff's Dept.
226,766.28
Sheriff svcs, December
Los Angeles Times
12.80
Subscription
38923077
Matthew Bender Co., Inc.
413.18
Land use practice books
Tommye Nice
72.53
Reimb for supplies
National Lumber
51.34
Tools
Pacesetters Building Svcs
115,479.97
Planning svc.-Dec
dc11952
Progress Bulletin
91.35
Legal Notices
266078
Photo & Sound Co.
51.35
Screen rental
PERS
5,367.39
Retirement
PERS/ Health Benefits
2,813.80
Health insurance
RMRS System
200.00
Postage
State Comp. Insurance Fund
1,383.92
Workers Comp Insurance
1127
Sir Speedy
65.41
Printing
So. Ca. Edison
4,916.92
Electric
SGVT2793
S.G.V. Tribune
52.55
Public Notices
Traffic Operations Inc.
1,620.20
Street marking
Robert Van Nort
42.00
Meeting reimb.
Walnut Valley Recreation
4,333.68
Contract svcs-Dec
Walnut Vly Un- School Dist.
330.00
Room rental for mtgs.
Walnut Valley Water Dist.
15,467.78
Water charges
United Way
34.33
Employee contributions
TOTAL WARRANT REGISTER $545,042.02
WARRANT REGISTER
Approval Date February 6, 1990_
The warrant register dated February 6, 1990, totalling
$545,042.02, is hereby approved.
Approved by;
'b �-1,14- n,Lae��J
Linda G. Magnuso
Senior Accountant
Phyllis E. Papen
Mayor, City of Diamond Bar
Robert L. Van Nort Paul V. Horcher
City Manager Mayor Pro Tem, City of Diamond Bar
CITY OF DIAMOND BAR
TREASURERS MONTHLY CASH STATEMENT
November 30, 1989
SUMMARY OF CASH:
DEMAND DEPOSITS:
INVESTMENT:
GENERAL ACCOUNT $31,581.51
PAYROLL ACCOUNT 42.69
PETTY CASH ACCOUNT 500.00
---------------
TOTAL DEMAND DEPOSITS
TIME CERTIFICATES $0.00
COMMERCIAL PAPER 0.00
L.A.I.F. 5,318,000.00
---------------
TOTAL INVESTMENTS
TOTAL CASH
$32,124.20
5,318,000.00
---------------
$5,350,124.20
---------------
---------------
BEGINNING
TRANSFERS ENDING
FUND
--------------------------------------------------------------------------------------------------
BALANCE
RECEIPTS
DISBURSEMENTS
IN (OUT) BALANCE
GENERAL FUND
$3,668,929.96
$807,756.63
$715,115.71
$3,761,570.88
TRAFFIC SAFETY FUND
11,489.66
11,672.17
23,161.83
GAS TAX FUND
666,871.87
71,463.62
738,335.49
LOCAL TRANSIT TAX FUND
231,144.00
65,986.00
297,130.00
FEDERAL AID URBAN FUND
0.00
0.00
STATE PARK GRANT FUND
46,500.00
46,500.00
LTG & LNDSC DIST #38 FD
42,358.91
7,382.80
34,976.11
LTG & LNDSC DIST #39 FD
66,393.85
5,107.95
61,285.90
LTG & LNDSC DIST #41 FD
25,233.30
11,701.31
13,531.99
GRAND AV CONST FUND
79,172.00
79,172.00
CHINO HILLS CONST FUND
--------------------------------------------------------------------------------------------------
300,000.00
5,540.00
294,460.00
$5,138,093.55
$956,878.42
$744,847.77
$0.00 $5,350,124.20
SUMMARY OF CASH:
DEMAND DEPOSITS:
INVESTMENT:
GENERAL ACCOUNT $31,581.51
PAYROLL ACCOUNT 42.69
PETTY CASH ACCOUNT 500.00
---------------
TOTAL DEMAND DEPOSITS
TIME CERTIFICATES $0.00
COMMERCIAL PAPER 0.00
L.A.I.F. 5,318,000.00
---------------
TOTAL INVESTMENTS
TOTAL CASH
$32,124.20
5,318,000.00
---------------
$5,350,124.20
---------------
---------------
U
AGENDA NO.
CITY OF DIAMOND BAR
AGENDA REPORT
DATE: January 24, 1990 MEETING DATE: February 6, 1990
TO: Honorable Mayor and Members of the City Council
VIA: City Manager
FROM: Linda G. Magnuson, Senior Accountant
Submitted for Council's review and approval is the Treasurer's Statement for the
month of November, 1989. This statement show the cash balances for the various
funds, with a breakdown of bank account balances and investments account balances.
Some of the beginning balances for the funds are different than shown as ending
balances from the month of October. The funds affected are General Fund, Local
Transit Tax Fund, and the Lighting and Landscape District Funds. The changes in
these funds were due to the reclassifying of some expenditures which had been
erroneously charged to the incorrect funds prior to the computerization of the
Financial information. There was no overall difference in the total cash amount.
The funds invested in L.A.I.F. (Local Agency Investment Fund) with the State
Treasurer's Office were receiving an interest rate of 8.68% at that time.
(Narrative continued on next page if necessary)
FISCAL IMPACT:
Amount Requested $
Budgeted Amount $
In Account Number:
Deficit: $
Revenue Source:
D BY:
R ert L. Van Nort
City Manager
' � ^---------------------- ---'- -- �---
Andrew V. Arczynski Linda Magnuson
City Attorney Sr. Accountant
AGENDA NO.
CITY OF DIAMOND BAR
AGENDA REPORT
--------------------------------------------------------------------------------
--------------------------------------------------------------------------------
DATE: January 31, 1990 MEETING DATE: February 6, 1990
TO: Honorable Mayor and Members of the City Council
VIA: City Manager
FROM: Linda G. Magnuson, Senior Accountant
Submitted for Council's review and approval is the Treasurer's Statement for the
month of December, 1989. This statement shows the cash balances for the various
funds, with a breakdown of bank account balances and investment account balances.
Major expenditures in the General Fund consisted of payments of contract services
for Building and Safety ($103,260), and payroll expenditures ($44,750). The
payroll amount for December was slightly higher due to the payment of three
payrolls.
The State is currently in the process of transferring State Park Grant funds to
the City. These funds are being used to finance the construction of Peterson Park.
In the future, it is anticipated that in addition to the Treasurer's statement,
a Financial Report will be submitted on a quarterly basis. This report will
consist of Budget to Actual revenue and expenditure comparisons, with a narrative
providing explanations of major discrepancies.
Recommended Action: Approval and File
(Narrative continued on next page if necessary)
FISCAL IMPACT:
Amount Requested $
Budgeted Amount $
In Account Number:
Deficit:
Revenue Source:
Robert L. Van Nort Andrew V. Arczynski Linda Magnuson
City Manager City Attorney Sr. Accountant
CITY OF DIAMOND BAR
TREASURERS MONTHLY CASH STATEMENT
wwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww
December 31, 1989
SUMMARY OF CASH:
----------------
DEMAND DEPOSITS:
INVESTMENT:
GENERAL ACCOUNT $290,595.94
PAYROLL ACCOUNT 6,742.62
PETTY CASH ACCOUNT 500.00
---------------
TOTAL DEMAND DEPOSITS
TIME CERTIFICATES $0.00
COMMERCIAL PAPER 0.00
L.A.I.F. 5,353,000.00
---------------
TOTAL INVESTMENTS
TOTAL CASH
$297,838.56
5,353,000.00
---------------
$5,650,838.56
---------------
---------------
BEGINNING
TRANSFERS ENDING
FUND
--------------------------------------------------------------------------------------------------
BALANCE
RECEIPTS
DISBURSEMENTS
IN (OUT) BALANCE
GENERAL FUND
$3,761,570.88
$499,666.15
$219,174.49
$4,042,062.54
TRAFFIC SAFETY FUND
23,161.83
16,182.81
39,344.64
GAS TAX FUND
738,335.49
108,213.32
846,548.81
LOCAL TRANSIT TAX FUND
297,130.00
1,515.77
298,645.77
FEDERAL AID URBAN FUND
0.00
0.00
STATE PARK GRANT FUND
46,500.00
1,114.54
118,144.80
(70,530.26)
LTG & LNDSC DIST #38 FD
34,976.11
1,515.77
5,851.63
30,640.25
LTG & LNDSC DIST #39 FD
61,285.90
2,229.07
6,327.15
57,187.82
LTG & LNDSC DIST #41 FD
13,531.99
936-21
29.21
14,438.99
GRAND AV CONST FUND
79,172.00
20,828.00
100,000.00
CHINO HILLS CONST FUND
294,460.00
1,960.00
292,500.00
--------------------------------------------------------------------------------------------------
$5,350,124.20
$652,201.64
$351,487.28
$0.00 $5,650,838.56
SUMMARY OF CASH:
----------------
DEMAND DEPOSITS:
INVESTMENT:
GENERAL ACCOUNT $290,595.94
PAYROLL ACCOUNT 6,742.62
PETTY CASH ACCOUNT 500.00
---------------
TOTAL DEMAND DEPOSITS
TIME CERTIFICATES $0.00
COMMERCIAL PAPER 0.00
L.A.I.F. 5,353,000.00
---------------
TOTAL INVESTMENTS
TOTAL CASH
$297,838.56
5,353,000.00
---------------
$5,650,838.56
---------------
---------------
M71•� 871 s OSO' I V
JMM 30, 1989
•• 1' ' D4 1]1 1 / r MI• '171' • '�
Q:10• ' L6 71 11
INPRODUCDORY SECTION:
Table of Contents
Principal Officers
organizational Chart
I A14ZM SECTIONS:
Independent Auditors' Report
General Purpose Financial Statements:
Combined Statements - overview (Lifttable General Purpose
Financial Statements)
Caambined Balance Sheet - All Fund Types and Acoaunt Groups
Combined Statement of Revenues, Expenditures, and Changes in
Fund Balances - All Governmental Fund Types
Notes to Financial Statements
iv / I• V 7 ID • AD • 11 Ion,I• I I•' 1 ��•11 N'•
Special Revenue Funds:
Combining Balance Sheet
Combining Statement of Revenues, Expenditures
and Changes in Fund Balances
ACCOUNT GROUPS
General. Fixed Assets:
Schedule of General Fixed Assets - By Sources
Schedule of General Fixed Assets - By Function arra Activity
Schedule of Changes in General Fixed Assets - By Function and
Activity
General Long -Term Debt:
Schedule of General Long11)erm Debt
i
it
Page
Number
i
ii
1
1 2-3
2 4-5
6-16
Schedule
A-1
A-2
B-1
B-2
B-3
C-1
17
18-19
20-21
22
23
23
24
25
26
June 30, 1989
City cm=il
Mayor Phyllis E. Papen
Mayor Pro -Dem Paul V. Horcher
Council Members: John A. Forbing
Gary G. Miller
Gary H. Werner
pdmimstration and Department Heads
City Manager
Robert L. Van Nort
City Clerk
Lynda Burgess
Deputy City Clerk
Ta ye Nice
City Attorney
Andrew Arczynskl
Finance:
Linda Magnuson
Joann Saul
ii
Community
Of
Diamond Bar
City Council
---------------------------
City Clerk city City Attorney
Manager
Planning
Commission
Animal Control Sheriff's Dept.
Pomona LA, County
Humane
Society
Traffic and
Transportation
Committee
Fire Dept I I Publics Works
LA. County LA. County
Parks and
Recreation
Commission
Planning Engineering Building Parks Finance
De artment and and Department
Department P .... Safety Maintenance
Department
i i i
i �.o I "'I S, 04 r 74��
ohn B. Cram;
CERTIFIED PUBLIC ACCOUNTANT
December 12, 1989
City c3muncil
City of Diamond Bar
Diamond Bar, California
540 WEST CENTRAL PARK AVE
AiJAHE.M CALIFORNIA 92802
1714 772 9792
I have examined the general purpose financial statements of the City of Diamond
Bar, California as of and for the period ended June 30, 1989, as listed in the
table of contents. These financial statements are the responsibility of the
City's management. My responsibility is to express an opinion on these financial
statements based on my audit.
I conducted my audit in accordance with generally accepted auditing standards.
Those standards require that I plan and perform the audit to obtain reasonable
assurance about whether the general purpose financial statements are free of
material misstatement. An audit includes examining, on a test basis, evidence
supporting the amounts and disclosures in the financial statement. An audit also
includes assessing the accounting principles used and significant estimates made
by management, as well as evaluating the overall general purpose financial
statement presentation. I believe that my audit provides a reasonable basis for
my opinion.
In my opinion, the general purpose financial statements referred to above present
fairly, in all material respects, the financial position of the City of Diamond
Bar at June 30, 1989, the period ended, in conformity with generally accepted
accounting principles.
My audit was made for the purpose of forming an opinion on the general purpose
financial statements taken as a whole. The financial statements of the individual
funds and account groups as listed in the table of contents are presented for
purposes of additional analysis and are not a required part of the general
purpose financial statements of the City of Diamond Bar. The information has been
subjected to the auditing procedures applied in the audit of the general purpose
financial statements and in my opinion, is fairly stated in all material respects
in relation to the general purpose financial statements taken as a whole.
•• 1: / 191/ M- :/ 1�1 11 11 7: 11 � �/• I H'�•
. • a
June 30, 1989
ASSET'S
Cash and Investments
(Note 2 and 5)
Receivables:
Accounts
Accrued Revenue
Due From Other Agency
General Fixed Assets (Note 3)
Amount Available in Debt Service
Funds
Amount to be Provided For Payment
of General Long -Term Debt
TOTAL ASSET'S
Na. • M 1b a�
109,114MM"y►Y?
Go ernmental rund T M
special Debt
General Revenue service
$ 341,783 $ 455,819 $ -
- 48,363 -
280,376 195,134 -
112,578 - -
Accounts Payable $ 24,950 $ - $
Accrued Liabilities 48,177 11,848 -
General Long -Perm Debt (Note 4) - - -
TOTAL LIABILI'TTIES 73,127 11.848 -
FUND EQUITY:
Investment In General Fixed
Assets
Fund balances: (Note 6)
Reserved
Unreserved:
Designated
Undesignated
TOTAL FUND EQUITY
TOTAL LIABILI'T'IES
AND FUND EQUITY
610,695 - -
50,000 687,468 -
915 - -
661.610 687,468 -
See independent auditors' report and notes to financial statements.
2
M • ' / • I/
•• I' / 1�/ M :1'11 I I/ Y: It � •••� I H'•
June 30, 1989
A000Lmt Gros
General General Totals
Fixed Long -Tam
(MettaranQuaynly)
Assets Debt 1989
$ _ $ _ $ 797,602
48,363
475,510
112,578
11,808 - 11,808
610,695 610,695
$Q$ 5 610.69 $ 2.056,556
$ _ $ _ $ 24,950
60,025
610,695 610,695
610,695 695,670
11,808 - 11,808
610,695
737,468
915
11,808 - 1,360,886
See independent auditors' report and notes to financial statements.
3
•• 1: 1 Ib• •1" .1 .. r } 1 7: -�'•' .N i• 11•/:r: I• r:I Ni:
For the fiscal year ended June 30, 1989
E7�IIHIT Ii
page 1 of 2
G0varn mtal Fund Types
Special
General Rsvemie
REVENUES:
:
Taxes $ 21,093 $
Licenses, Permits and Fees 112,578 -
Fines and Forfeitures - 1,946
Interest Inane 974 676
Int xgoverrunental Revenue 721,132 650,194
Miscellaneous 46,625 -
70TAL REVENUES 902,402 652,816
.0 _fit-_ '�
General Goverrmient
245,844 -
Public Safety
438,805 -
Cxxtarninity Services
19,448 11,848
Public Services
90,927 -
Caam unity Development
3,638 -
Debt service:
Principal retired
- -
Interest
285 -
WrAL EXPENDITURES
798,947 11,848
OTHER FIlNANcING SOURCES (USES) :
Operating Transfers In
Operating Transfers Out
Advances - Los Angeles County (Nate 4a)
TICTAL OTHER FINANCING SOURCES
(USES)
21 9 21, Z121 10) 1A ILIJ V
103,455 640,968
46,500
(52,540) -
610.695 -
558,155 46,500
661,610 687,468
FUND BALANCES - APRIL 18 - -
FUND BALANCES - JUNE 30 S 661., 610 S 687.468
See independent auditors' report and notes to financial statements.
4
•• is • �w v• r it • • v r r_ ��• r • vx i• F r• n :
• •i �• � c• �•� it v• i i• • r:
For the fiscal year ended June 30, 1989
FJ0®IT II
Page 2 of 2
Governmental
Fund Types Totals
Debt (Memorandum)
Service only
6,040
6,040
$ 21,093
112,578
1,946
1,650
1,371,326
46.625
1,555,218
245,844
438,805
31,296
90,927
3,638
6.325
816.835
(6,040) 738,383
6,040 52,540
- (52,540)
610,695
6,040 610.695
1,349,078
- S 1.349.07
See independent auditors' report and notes to financial statements.
5
• r: •
QTY OF DIAtCM BAR
NMMS TO FII NCnL STAT HEMS
JMM 30, 1989
(1) DESMPTICN OF ENITTY
Included within the financial reporting entity City of Diamond Bar (the
City), is solely the City of Diamond Bar which was incorporated April 18,
1989, under the general laws of the State of California and enjoys all the
rights and privileges pertaining to "General Law" cities. Other
governmental ental agencies providing services either to the City in its
entirety, or to a portion thereof are:
state of California
County of Los Angeles
Tri -Valley Water District
Walnut Valley Water District
pctmna Unified School District
Walnut Valley Unified Sdwol District
Mount San Antonio Community College District
California Polytechnic University
Consolidated Fire Protection District
The City of Diamond Bar does not exercise oversight responsibility aver
any of the above entities. Each of these agencies is governed by an
independently -elected governing board other than the City COUnCil of the
City of Diamond Bar. These agencies are not financially dependent on the
City, and the City does not have the ability to significantly influence
their management or operations. Consequently, financial information for
these agencies is not included within the scope of this financial report.
As recommended by GASB Code Section J50.103, financial data for joint
ventures which do not meet the criteria for inclusion within the reporting
entity have been reported in the footnotes.
(2) Summary of Significant Acoounting Policies
axr,,,. .
The accounts of the City are organized on the basis of funds and account
groups, each of which is considered a separate accounting entity. The
operations of each fund are accounted for with a separate set of self -
balancing accounts that comprise its assets, liabilities, fund equity,
revenues, and expenditures or expenses, as appropriate. Government
resources are allocated to and accounted for in individual funds based
upon the purpose for which they are to be spent and the means by which
spending activities are controlled. The various funds in the financial
statements have been grouped into fund types as follows:
See accagmnying independent auditors' report.
R
CITY OF DIAMOINID BAR
NMW TO FnANCIAL STATF3MTI'8
JUNE 30, 1989
(2) sums y of significant Acoonunting Policies (continued):
General Fund The General Fund is the general operating fund of the City,
It is used to account for all financial resources except those required
to be accounted for in another fund.
SQecial Revenue Fund The Special Revenue Funds are used to account for
the proceeds of specific revenue sources that are legally restricted to
expenditures for specified purposes.
Debt Service Furls The Debt Service Funds is used to account for the
accumulation of resources for, and the payment of General Long -Perm Debt.
General Fixed Assets Account Grcxm
The General Fixed Assets Aeoount Group is used to account for the cost of
fixed assets acquired to perform general government functions.
The General Long -Perm Debt Account Group is used to account for debts
payable from future resources, including COMPensated absences and long-
term obligations arising froan the acquisition of general fixed assets.
The accounting and reporting treatment applied to a fund is determined by
its measurement focus. All governmental funds are accounted for on a
spending or "financial flow" measurement focus. 'This means that only
current assets and current liabilities are generally included on their
balance sheets. Their reported fund balance (net current assets) is
considered a measure of "available spendable resources .n Governnnental fund
operation statements present increases ( revenues and other financing
sources) and decreases (expenditures and other financing uses) in net
current assets. Recognition of governmental fund type revenues represented
by non-current receivables is deferred until they beccoe current
receivables. Non-current portion of long-term loans receivable are offset
by fund balance reserve accounts. D penditure recognition for govenwental
fund types excludes amounts represented by non-current liabilities. Such
liabilities are instead reported in the General Long -'Perm Account Group.
See ac=upanying independent auditors' report.
7
(2 )
CITY OF DImom BAR
NJlw To rn&N=hL 9nkTEffY s
J[M 30, 1989
summary of significant A000timtinq Policies (o=ti=2ed):
Fixed Assets and Long-Tezm Liabilities
General fixed assets are recorded as expenditures of the various
governmental funds at the time of purchase and are subsequently capitalized
for memorandum purposes in the General Fixed Asset Account Group. Such
assets include land, structures and improvements, and furniture and
equipment. The cost of roads, streets and sidewalks bridges, curbs and
gutters, drainage systems, lighting system and similar assets are not
capitalized. No depreciation is provided on general fixed assets. All fixed
assets are valued at historical cost or estimated historical cost, if
actual historical cost in not available. Donated fixed assets are valued
at their estimated fair value on the date donated.
Lang -Term Liabilities expected to be financed from governmental funds are
accounted for in the General Long -Toa m Debt A X:ount Group, not in the
governmental funds. The two account groups are not "funds . " They are
concerned only with the measure of financial position. They are not
involved with the measurements of results of operations.
Governmental fund types are accounted for using the modified accrual basis
of accounting. Revenues are recognized when they became "susceptible to
accrual," that is, measurable arra available to finance expenditures of the
current period. Accrued revenues include property taxes received within
60 days after year end, sales taxes and earnings on investments. Grant
funds earned but not received are recorded as receivables and grant funds
received before the revenue recognition criteria have been met are reported
as deferred revenues. Expenditures are recorded when the liability is
incurred, except that principal and interest payments on long-term debt
are recorded when due.
(a) The annual budget adopted by the City Council provides for the general
operation of the City. It includes proposed expenditures and the means of
financing them.
(b) The City Council approves total budgeted approportions and any amendments
to appropriations throughout the year. All amendments made during the year
are included in the budgetary amounts. The "appropriated budget" (as
defined by GASB Code Section 2400.109) covers all City expenditures, with
the exception of debt service; which expenditures Constitute legally
authorized "non -appropriated budget".
see acoapanying independent auditors' report.
8
CITY of DIAMND BAR
Nmw To rnQ2i=AL STRTEKEM
J M 30, 1989
(2) summary of significant Accamting Policies (continued)
Actual expenditures may not exceed budgeted appropriations at the fund
level. The City Manager is authorized to transfer budgeted amounts between
departments within any fund; however, any revisions that alter the total
expenditures of any fund must be approved by the City Council.
(c) Formal budgetary integration is employed as a management control device
during the year. Commitments for materials arra services, such as purchase
orders and contracts, are recorded as encumbrances to assist in controlling
expenditures. Appropriations which are er=umbered lapse at year end, and
then are added to the following year's budgeted appropriations. However,
e =m trances at year end are reported as reservations of fund balances,
as allowed by GASB Code Section 1700.129d.
(d) Budgets for the General and Special Revenue Funds were not adopted on a
basis substantially consistent with generally accepted accounting
principles (GAAP). Accordingly, actual revenues and expenditures cannot
be compared with related budgeted amounts without significant reconciling
items.
There are no budgetary comparisons presented for the Debt Service Fund,
since no budget was adopted for this fund.
(e) Under Article XIIIB of the California Constitution (the Gann Spending
Limitation Initiative), the City is restricted as to the amount of annual
appropriations from the proceeds of taxes, and if proceeds of taxes exceed
allowed appropriations, the excess must either be refunded to the. state
Controller or returned to the taxpayers through revised tax rates, revised
fee schedules or other refund arrangements. For the fiscal year ended June
30, 1989, based on calculations by the Local Agency Formation Ccem►ittee,
proceeds of taxes did not exceed appropriations. Further, Section 5 of
Article XIIIB allows the City to designate a portion of fund balance for
general contingencies, to be used for any purpose.
Functional Classifications
Expenditures of the Governmental Funds are classified by function.
Functional classifications are defined as follows:
General Government includes legislative activities which have a primary
objective of providing legal and policy guidelines for the City. Also
included in this classification are those activities which provide
management or support services across more than one functional area.
Public Safety includes those activities which involve the protection of
people and property.
see accompanying independent auditors' report.
(2)
CITY OF DnVOW BAR
NOTES TO FIIQNCnL 9MT8' EWS
J[M 30, 1989
of Significant AocoLmting Principles (contimied):
Community Development includes those activities which involve the
enhancing of the general quality of life.
Ccmmunity Services includes those activities that provide administrative
support to various departments. Also included in this classification are
the Recreation and Risk Management Department activities.
Public Services includes those activities which involve the improvement
of city streets, roads and park department develognent and maintenance.
Debt Service includes those activities that account for the payment of
long term debt principal and interest.
Property Takes
Under California law, property taxes are assessed and collected by the
counties up to 1% of assessed value, plus other increases approved by the
voters. The property taxes go into a pool, and are then allocated to the
cities based on complex formulas. Accordingly, the City of Diamond Bar
accrues only those taxes which are received within 60 days after year end.
Important dates in the annual levy and collection of property taxes are:
Lien Date March 1
Levy Date June 30
Due Dates November 1, and February 1
Collection Dates December 10 and April 10
However, no accrual was made for June 30, 1989 because the City is not
entitled to the receipt of these revenues until August of 1990.
Inventories
Inventories of Supplies at cost
Inventories are valued at the lower cost (first -in, first -out) or
market. Inventories in the General Fund consist of expendable
supplies held for consumption. Inventory costs are recorded as an
expenditure as used. The General Fund inventory is accounted for on
the consumption method, and is equally offset by a fund balance
reserve which indicates that it does not constitute "available
spendable resources." However, as of June 30, 1989 the City had no
supplies on hand.
see accompanying independent auditors' report.
10
• }: TO FINANCIAL STATEMENIS
JUNE 30, 1989
(2) SuM1Maiy of Significant Acconumting Policies (oontinUed) :
Investments
Investments are stated at cost, which was greater than market at June 30,
1989 (see note 5) . Me City's policy is to hold investments until maturity,
or until market values equal or exceed cost; however, if the liquidity
needs of the City were to require that investments be sold at a loss
subsequent to year end, the decline in value would be recorded as a loss
at year end.
Comparative Data
coupaxative total data for the prior year have not been presented in the
acecupanying financial statements due to the City's recent incorporation.
Total Column on Combined Statements - overview
Total columns on the Combined Statements - overview are captioned
Memorandum Only to indicate that they are presented only to facilitate
financial analysis. Data in these columns do not present consolidated
financial information. Interfund eliminations have not been made in the
aggregation of this data.
Claims and Judgments
The City accounts for material claims and judgments in accordance with GASB
Code Section 050.110. When it is probable that a liability claim has been
incurred at year end, and the amount of the loss can be reasonably
estimated, the City records the estimated loss, net of any insurance
coverage under its insurance program. Small dollar claims and judgments
are recorded as expenditures when paid.
See accompanying independent auditors' report.
11
(3)
any or DIAMOW BAR
N. -VW TO MMWIAL STATEMM
JMW 30, 1989
Changes in General Fixed Assets
Summary of changes in General Fixed Assets follows:
Balance Balance
April 18. 1989 Additions Retirements June 30, 1989
Furniture and
fixtures $ 0 $ 11,808 $ 0 $ 11,808
Machinery and 0
equipment 0 0 0
(4) Changes in Long -TSM Debt
The following is a summary of changes in Long -Term Debt of the City for
the period ended June 30, 1989:
Balance Balance
April 18 1989 Additions Reductions June 30, 1989
Due other
agency $ 0 $ 610.695 $ 0 $ 610.695
T TAL $ 0 $ r,10,695 0 S Al
a) The City of Diamond Bar was incorporated on April 18,
1989. All services provided by the County of Los Angeles
until the end of the current fiscal year shall be
reimbursed by the City over a period not to exceed five
years. The County must give the City credit for any
revenue which the County retains that was generated from
the City during the period of time the services are
furnished. The cost of reimbursement shall bear an
interest rate equivalent to the rate of interest earned
by the Los Angeles County Treasury Pool. The outstanding
principle balance as of June 30, 1989 is $610,695.
A schedule to amortize the annual requirement of this
outstanding debt as of June 30, 1989 has not been
included herein. This is because there is no schedule
of repayment to Los Angeles County.
See accampanying independent auditors' report.
12
QTY of D?mcID BAR
Nmw To FIIawc33kL unUENE Tr
JUNE 30, 1989
(s) cash and Investments
•. :I bp I it kyj a. i*$
Under provisions of the City's investments policy, and in accordance with
Section 53601 of the California Government Code, the City may invest in
the following types if investments:
Negotiable Certificates
Repurchase Agreements
U. S. Treasury Bills
Bankers' Acceptances
Corporate Debt
Federal Agency Obligations:
of Deposits Commercial Paper
California Local Agency
Investment Fund
Bonds Issued by the City
of Diamond Bar
Government National
Mortgage Association
Bonds
Federal Intermediate Credit Bank Debentures
Federal Lam Bank Bonds
Federal Home Loan Bank Notes and Bonds
Federal National Mortgage Association
Federal Home Loan Mortgage Corporation Bonds
Federal Farm Credit Bonds
It is the City's policy not to invest in the following types of federal agency
obligations, even though such investments are authorized under the California
Government Code:
Shall Business Administration
Student Loan Association Notes
• � i 7�. I� i��
The Local Agency Investment Fund is a special fund of the California State
Treasury through which each city and/or agency may invest up to $10,000,000 each
in the fund. Bond proceeds not required for immediate use may also be invested
with the Local Agency Investment Fund. Investments with the Local Agency
Investment Fund are secured by the full faith credit of the State of California.
Classification of Deposits and Investments by Credit Risk
GASB 3 requires that deposits and investments be classified into three
categories of credit risk. These categories are as follows:
See accompanying independent auditors' report.
13
CITY OF DIAMID BAR
Nxw TO FII i=L 8vaTKW
J@M 30, 1989
(5) Cash and Imestments (Contimisd)
Deposits:
Category 1 - Deposits which are insured by FDIC, FSLIC, a state depository
insurance fund or a multiple -financial institution collateral
pool, or deposits which are collateralized with securities
held by the City or the City's agent in the City's name.
Category 2 - Deposits which are collateralized with securities held by the
pledging financial institutions trust department in the City's
name.
Category 3 - Deposits which are uncollateralized, or collateralized but the
pledged securities are not held in the City's name.
Investments:
Category 1 - Investments which are insured ed by SIPC, or where the securities
are held by the City or the City's agent in the City's name.
Category 2 - investments which are uninsured, where the securities are held
by the purchasing financial institution's trust department or
agent in the City's name.
Category 3 - Investments which are uninsured, where the securities are held
by the purchasing financial institution's gust department
or agent, but not in the City's name.
_ Category
1 2 3
Deposits:
Demand Accounts $ 297,602 $ 0 $ 0
100,000 400,000 0
0 0 0
Total Deposits $ 397,602 $ 400,000 $ 0
Investments: 0 0 0
Sub Total 400.00 S 0
State of California -local Agency Investment Ruxl
Total Cash and Investment
See acccupanying independent auditors' report.
14
$ 297,602
500,000
0
$ 797,602
Market
Value
$ 297,602
500,000
0
$ 797,602
0
0
0
.�LMA92
0
(6)
CITY OF DIAMW BAR
Nmw TO FnawcnL STAZ'MOWr
JUNE 30, 1989
Fund Balanoe Reserves and Designations Reserves
Under the provision of GASB Code Section 1800.121-123, a city may set up
"reserves" of fund equity to segregate fund balances which are not
appropriable for expenditure in future periods, or which are legally set
aside for a specific future use. Fund "designations" also may be
established to indicate tentative plans for financial resource utilization
in a future period.
The City's reserves and designations are described below and tabulated as
follows:
Special
General Revenue
Reserves Fund Funds
Advances from other agencies $610.695 ,$ -
Total Reserve
special
Revenue
Designations Fund Funds
Risk Management $ 50,000 $ -
Special Revenue purposes - 687,468
Total Designations Q44 5$Z
(7) Grant Audit Contingencies
Under terms of federal and state grants, periodic audits are required and
certain costs may be questioned as not being appropriate expenditures under
the terms of the grant. Such audits could lead to reimburserent to the
grantor agencies. City management believes disallowances, if any, are
immaterial.
(8) contingent Liabilities
Claims and suits have been filed against the City in the normal course of
business. Based upon information received from the city attorney and the
self-insurance administrator, the estimated liability under such claims
would be adequately covered by self-insurance designations and insurance
coverage.
See accompanying independent auditors' report.
15
CITY OF DIAMOM BAR
1O7M To rnONML SThTEMU
JMM 30, 1989
(9) City Employees Retirement Plan (Defined Benefit Pension Plan)
The City of Diamond Bar belongs to the California Public Employees
Retirement System (PERS), an agent multiple employer public employee
retirement system that acts as a common investment and a&unistrative agent
for participant public entities within the State of California. Hoowev�i
at June 30, 1989 the City had no employees participating, consequently
applicable disclosure requirements per GASB -5 are not contained herein.
(10) Subsequent Events
on September 5, 1989, the City issued 1989 Tax arra Revenue Anticipation
Notes in the amount of $3,000,000. The notes are, by statue, general
obligations of the City but are payable solely from taxes, income, revenue,
cash receipts and other monies of the City legally available for payment
thereof.
See accompanying independent auditors' report.
16
!�y"} ',AVj34Z11�
.• r • .• : r r it • :,w• -� � r . - - a �.:
�,.r_ w• • • • � i • �w •� r � �i u: •• is • ir. •. � �_ _• • • . e : v• � �r
Transit Fund
State Gas Tax Fund
Local Transportation Fund
State Park Grant Fund
Traffic safety Fund
Diamond Bar Lighting District
17
To account for receipts and approved
projects from a voter approved sales
tax override for public transportation
purposes.
Tb account for maintenance and capital
projects associated with motor vehicle
travel. Financing is provided by the
city's share of the state gasoline
taxes arra Federal grants.
To account for local street projects
financed by the County allocation to
the cities of the State Gas Tax.
To account for receipt of State grants
and other financial transactions
associated with the acquisition and
development of new parks and the
initial purchase and/or installation
of egAp ent in new and existing parks.
To account for receipts from traffic
fines as levied by local courts. All
funds are transferred- to the General
Fund for Traffic Safety purposes. The
fund is required by Section 1463(b)
of the California Penal Code.
To account for the cost associated with
a street lighting and landscaping
district. Financing is provided by
assessment levied against the
benefiting property owners.
CITY of DIAM0NID BAR
ALL SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
JUNE 30, 1989
ASSETS
Cash and investments
Accrued revenue receivable
Accounts receivable
TOTAL ASSETS
LIABILITIES AND FUND BALANCES
LIABILI'I*IES :
Accounts payable
Accrued liabilities
TCTAL LIABILT=
FUND BALANCES:
Unreserved:
Designated for special
revenue purposes
TOTAL FUND BALANCES
TOTAL LIABILITIES AND
FUND BALANCE'S
Schedule A-1
Page 1 of 2
State Local
Transit Gas Tax Transportation
$ - $ 241,736 $ -
193,480 - 1,654
S 193.48 S 24 1.73 S 1.65
193.480 241.736 1,654
193,480 241.736 1.654
18
CITY OF D7AN3ID BAR
ALL SPDCIAL REVENUE FMMS
CMMINIM BALANCE SHM
J= 30, 1989
Schedule A-1
Page 2 of 2
State Park Traffic Diamond Bar Total
Grant Safety LiotIM Dist. 1989
$ _ $ 83 $ 214,000 $ 455,819
- _ - 195,134
46,500 1,863 - 48,363
4b;500 S 1.94 $ 214.00 S 699.316
11.848 11.848
- 11,848 11,848
46,500 1.946 202,152 687.468
46,500 1.946 202,152 687,468
$
46,500 S 1,gAL 214.00 S 699.31
19
CITY OF DIANOIND BRR
ALL SPBCIRL IMVENUE PUNDS
EDR. THE FISCRI, YEAR MM JUNE 30, 1989
REVENUES:
Fines and forfeitures
Interest inane
Intergovernmental Revenues
Miscellaneous Revenues
TONAL REVENUES
EXPENDITURES:
Public safety
Caa:miunity services
Public services
Caamunity development
Other
TOTAL EXPENDITURES
EXCESS OF REVENUES OVER
(UNDER) OMMITURFS
OTS FINANCING SOURCES (USES):
Operating transfer in
Operating transfer out
TOTAL OTHER FINANCING
SOURCES (USES)
EXCESS OF REVENUES AND OTHER
SOURCES OVER (UNDER)
EXPENDITURES AND OTHER USES
FUND BALANCES - APRIL 18
FUND BALANCES - JUNE 30
Schedule A-2
Page 1of2
State Local
Transit Gas Tax Transportation
-
- 676 -
193,480 241,060 1,654
193,480 241,736 1,654
193,480 241,736 1,654
193,480 241,736 1,654
$ 193,480 241,736
20
CITY OF DIAMOND
ALL SPECIAL r PUNDS
00MUTnrG STMMMaOF v r_ IF, AND
CIVOMS IN FM BAIANCE
jOR THE yjSCAL MMR MMED J= 30, 1989
Schedule A-2
Page 2 of 2
State Park
Traffic
Diamond Bar
Total
Grant
Safety
Lighting Dist.
1989
$ -
$ 1,946
$ -
$ 1,946
_
-
-
676
-
-
214,000
650,194
1,946
214,000
652,816
-
-
11,848
11,848
-
-
11,848
11,848
-
1,946
202,152
640,968
46,500
-
-
46,500
46,500
-
-
46,500
46,500
$ 46,500,$
1,946
1,946
202,152
,$ 202.152
681,468
$7 4 6$
Pal
To account for fixed assets not used in
proprietary fund operations
W"
• 1�. • ' e�7/ 171• r.171. ::1 : •'1 '.•+7•:
•1• 1' :'Y• 171• � �.'�. I 1" �
gched21e B-1
GENERAL FD(E D ASSETS: $ 11,808
Furniture and fixtures
Equipment i pment S 11.80
'DOTAL GENERAL F= ASSET'S
INVESTMENT IN GENERAL FD(ED ASSETS FROM: $ 11, 808
General Fund revenue _
Special Revenue Fund revenue
TOTAL INVESTMENTS IN GENERAL FIXED ASSETS -
Schedule of Changes In General Fixed Assets - By Function and Activity
For the fiscal year ended June 30, 1989 Schedule B-2
General General
Fixed Assets Fixed Assets
Amril 1 1989 Additions Deductions June 30, 1989
Ftuiction and Activity
General goverment $ - $ 11,808 $ - $ 11,800
Public safety - - _
Cmwunity Development - - -
CawLmity services - - -
TOTAL GENERAL
FIXED ASSET'S
23
CITY • ' DIAMOND :M
SCHEDULE •'1 • ' GENERAL FIXED ASSETS - BY FUNCTION AND ACTIVITY
FOR 7HE FISCAL YEAR ENDED JEW 30, 1989
Schedule B-3
Furniture Machinery
and and
Function and Activitv Total Fixtures Eguipment
General government $ 11,808 $ 11,808 $ -
Public safety - - -
Co m 3nity development - - -
C miunity services - - -
TOTAL GENERAL
FD(ED ASSETS
ALLOCATED TO
FUNCTIONS 11.80 $ 11,808 ,$ -
24
To account for debt payable frcan future
resources long-term obligations arising
from the providing of services
25
CITY OF DMMOND BAR
GENAL LONG-PER[M DEBT AOODUTP CF40UP
J ME 30, 1989
Schedule C-1
1989
Amounts available and to be provided
for the payment of General Long -Term
Debt:
Amounts available in Debt Service Fund $
Amount to be provided 610,695
Total Amounts Available S 610.69
General Long-rerm Debt Payable:
Advances froan other agencies 610,695
Copensated Absences
Total General Long -ream Debt 610.695
26
r
MINUTES OF THE PARRS AND RECREATION COMMISSION
MEETING OF DECEMBER 14, 1989
CALL TO ORDER:
Chair/Ivan Nyal called the meeting to
order at 7:00 p.m. at Heritage Park,
2900 S. Brea Canyon Road, Diamond Bar,
California.
PLEDGE OF
The audience was led in the Pledge of
ALLEGIANCE:
Allegiance by VC/ Nardella.
ROLL CALL:
Chairman Nyal, VC/Nardella, and
Commissioners Ruzicka, Stitt and Whelan.
Also present were Parks and Maintenance
Superintendent Donald Hensley,
Councilman Gary Werner and Secretary
Tommye Nice.
APPROVAL OF MINUTES:
With consensus of Commission, the
Minutes of the November 15, 1989 meeting
were approved.
CORRESPONDENCE:
Chair/Nyal read the letter that Mr.
Janiel had sent to Donna Thompson
thanking the Diamond Bar Ranch Festival
for the donation of $2000.00 for
recreational equipment for Peterson
Park.
REPORTS:
Deputy Luter gave a presentation on
possible law enforcement problems with
the "Pay for Play" Racquetball location
at Peterson Park. He stated that he had
contacted Glendora, Manhattan Beach,
Huntington Beach and Huntington Park
police stations. The only problems
were in regards to minor graffiti.
Deputy Luter went on to advise that the
only other problem that he might foresee
would be of someone trying to break into
the coin box, however, that problem
could be totally eliminated by
installing a proper coin box.
Both Com/Ruzicka and VC/Nardella asked
about security. Deputy Luter advised
that there would be no problem, as long
as the entrances were placed in a way as
to be easily viewed. He also advised
December 14, 1989 Page 2
that the Sheriff's Department has the
ability to provide foot patrol due to
the hand held radios that they have.
Chair/Nyal advised that Mr. Janiel had
requested that the report of the survey
of the neighborhood regarding the "Pay
for Play" Racquetball facility at
Peterson Park be tabled until the
January meeting.
VC/Nardella stated that at the last
meeting, he was under the impression
that the company wishing to develop this
concept would be conducting the survey.
Chair/Nyal stated that he believed that
the company and City would be conducting
the survey jointly.
Chris Lancaster - 1129 Barton Avenue,
Covina, Ca. presented pictures
illustrating possible sites for the
facility.
Chair/Nyal asked if Mr. Janiel had
contacted him regarding the survey. Mr.
Lancaster advised that he had not been
contacted and that he was not aware that
his company was to provide the survey.
He did state that he would contact Mr.
Janiel.
Chris Adams from the Walnut Valley Parks
and Recreation Department gave a staff
report on the Halloween "Haunted House",
Field Usage Fees and an update on the
Joint Powers Study between
Walnut/Diamond Bar/Walnut Valley Unified
School District. She requested that the
Commission review the report and give it
to Council.
The Commission requested that Ms. Adams
report monthly to the Commission.
Chair/Nyal advised that in the past
there were some concerns over the
December 14, 1989 Page 3
field usage fees.
After discussion Chair/Nyal appointed
Com/Stitt to head a sub -committee for an
analysis of this issue and bring it back
to the Commission for recommendations.
Both Mr. Luzano and Mrs. Morton advised
that they would be happy to be on this
committee.
MATTERS FROM THE Clarence Broski, 1508 Gide Court,
AUDIENCE: advised the Commission that when the
plans for Maple Hill Park had been done
initially, a fence was to be put up on
the property line. He, as well as the
other residents, would like to see a
fence constructed because of the
children climbing the slope and
destroying private property as well as
going through the residents' properties
to get to the park. He also advised
that there are children who use a water
pipe to slide down to the park, which
could be dangerous to a child.
VC/Nardella stated that the Commission
is surveying each park to see what the
needs of that particular park are as
well as to get input from the citizens
in the area. He would like to make this
the first suggestion for Maple Hill
Park.
Cindy Morton, President of Diamond Bar
Girls Softball League, stated that on
August 8th, she had presented a proposal
to the City Council concerning the
development of fields for the Girl's
Softball League at Peterson Park. She
went on to state that their request was
for 4 fields, consisting of 2 big fields
and 2 smaller fields in the further most
corners of the park.
December 14, 1989 Page 4
After discussion it was decided that
Mrs. Morton would prepare a more formal
proposal, including dimensions of the
fields to the Commission. Also staff
was directed to prepare a report on the
development of the berm system.
Frank Luzano, a member of the Diamond
Bar Little League, wanted to know if
there were any practice fields available
at Peterson Park.
Com/Ruzicka stated that he would get
together with Mr. Luzano to discuss.
Mr. Don Schad asked that during the
review of the parks, the Commission
consider making arrangements to allow
the wildlife to roam freely without
fences or obstructions. He also stated
that the City needs to develop areas to
protect wild animals. He also advised
that he had a book that addresses the
issue of animal -proof light fixtures
which he had given to Councilman Miller
for his review.
VC/Nardella asked Mr. Schad if there
were any resources that would enable the
Commission to know where the particular
animal trails may exist. Mr. Schad said
that he would be happy to help in the
research to pinpoint these trails.
ACTION ITEMS: Chair/Nyal presented Resolution No. PRC
Resolution No. 89-1 entitled A RESOLUTION OF THE PARKS
PRC 89-1: AND RECREATION COMMISSION OF THE CITY OF
DIAMOND BAR ESTABLISHING THE PLACE, DAY
AND TIME OF COMMISSION MEETINGS.
VC/Nardella moved and Com/Ruzicka
seconded the adoption of Resolution No.
PRC 89-1. With the following Roll Call
vote the motion was approved:
December 14, 1989 Page 5
AYES: COMMISSIONER - Stitt, Nardella,
Nyal,Whelan and
Ruzicka
NOES: COMMISSIONER - None
ABSENT: COMMISSIONERS -None
Walnut Valley Christine Adams proposed that the
Recreation Program: current program be continued from
January 1 through June 30, 1990 and
requested the Commission recommend to
the City Council which parks should be
involved in the continued program.
Chair/Nyal suggested that a meeting be
scheduled between the Commission and the
Walnut Valley Recreation Department to
study the recreation programs for the
City.
After some discussion, Com/Ruzicka moved
and Com/Whelan seconded to approve a
recommendation to the City Council to
continue the recreation program provided
by the Walnut Valley Parks and
Recreation Department in the amount of
$8700.00 per park for the period of
January 1 to June 1, 1990. With the
following Roll Call vote the motion was
approved:
AYES: COMMISSIONERS - Stitt, Nyal,
Whelan and
Ruzicka
NOES: COMMISSIONERS - None
ABSENT: COMMISSIONERS - None
ABSTAINED: COMMISSIONERS - Nardella
Ms. Adams asked for clarification from
the Commission as to which parks are to
have programs.
VC/Nardella advised that by the motion,
it was to continue with the five parks
that were in the report.
December 14, 1989 Page 6
It was also decided that Chair/Nyal
would contact Ms. Adams to secure a date
to have a meeting to discuss more fully
the recreation program. Chair/Nyal is
then to contact Commission members for
date and time.
COMMISSIONERS' MANUAL: Chair/Nyal presented the Commissioners'
Manual for approval. A motion was made
by VC/Nardella, seconded by Com/Ruzicka
and with consensus of Commission the
motion was approved.
DISCUSSION
AND INFORMATION:
Peterson Park Plans Chair/Nyal stated that the Commissioners
had each received a copy of the plans
for Peterson Park.
Park Facility Chart Chair/Nyal also advised that the
Commission received a chart of the
parks, outlining what facilities and
equipment are available at each.
Memorial Grove Survey Mr. Tom Greenberg, President of the
Diamond Bar Jaycees, asked the
Commission about the feasibility of a
memorial or plaque in memory of Donald
G. Stokes.
After discussion it was decided that the
Jaycees would research the Memorial
concept and make a report to the
Commission.
Mad Dog Tennis Chair/Nyal advised that a local tennis
school was requesting to use City tennis
courts for private lessons.
After discussion Com/Whelan moved and
Com/Ruzicka seconded the denial of
allowing Mad Dog Tennis the use of City
facilities for a tennis clinic and
direct staff to respond in the negative.
The motion passed by consensus of the
Commission.
December 14, 1989 Page 7
Final Comments Com/Stitt stated that he had completed
and drafted a survey of the parks.
Secretary Nice was requested to prepare
and make the survey available to the
Commission.
VC/Nardella commented on the lack of
facilities in the City. He requested
that when public comments are made, that
staff keep a record of them. This way,
when there is a reconsideration of
improvements to parks, the comments can
be taken into consideration.
Com/Ruzicka stated that other items have
been brought to his attention that he
too would like to have on record.
Com/Whelan stated he would like to see
the Commission get out and speak to the
Community Clubs, PTA's and civic groups
to find out their needs and desires. He
would also like to see the programs at
the parks.
Adjournment With no further comments, the meeting
was adjourned at 8:58 p.m. to Thursday,
January 11, 1990 at 7:00 p.m. at
Heritage Park.
Respectfully Submitted,
mye A. Noce
Secretary
ATTEST
Chai—rhr
PROCLAMATION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR, STATE OF CALIFORNIA
PROCLAIMING THE MONTH OF JANUARY, 1990 AS
"PURCHASE WORK GLOVES" MONTH IN CONJUNCTION
WITH THE YEAR-LONG EARTHQUAKE SURVIVAL
PROGRAM IN SOUTHERN CALIFORNIA
WHEREAS, the County of Los Angeles adopted and implemented
the Earthquake Survival Program which encourages residents to
take a different precaution each month; and
WHEREAS, the loss of life and property can be greatly
reduced if appropriate preparedness measures are taken before a
damaging earthquake; and
WHEREAS, the month of January has been designated as the
month to purchase work gloves in conjunction with the Earthquake
Survival Program; and
WHEREAS, all residents of Southern California are encouraged
to continue taking emergency preparedness precautions to make
themselves more self-sufficient in the event of a catastrophic
incident, such as a major earthquake; and
WHEREAS, the year-long educational campaign, known as the
Earthquake Survival Program is recognized as a convenient method
for residents to better prepare themselves and also to enhance
their awareness of the ever-present threat of earthquakes;
NOW, THEREFORE BE IT PROCLAIMED by the City Council of the
City of Diamond Bar that the month of January, 1990 is PURCHASE
WORK GLOVES MONTH in Diamond Bar and the Council encourages all
residents to purchase work gloves for use in search and rescue
efforts following a major earthquake. This preparedness step
will help protect potential rescuers working in collapsed
structures clearing debris and rubble.
Mayor
ATTEST:
City Clerk of the
City of Diamond Bar
RESOLUTION NO. 90-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR SUPPORTING THE WALNUT VALLEY
WATER DISTRICT REGARDING WATER SERVICE TO THE
FIRESTONE RESERVATION.
A. Recitals.
(i) The Los Angeles Area Council of the Boy Scouts of
America owns property commonly known as the Firestone
Reservation.
(ii) Water has been sold to the Firestone Reservation
by Three Valleys Municipal Water District through a connection to
the Orange County Feeder of the Metropolitan Water District
through a 4 -inch meter and water is used for domestic and
incidental irrigation purposes.
(iii) The Firestone Reservation is within the sphere
of influence of Walnut Valley Water District.
(iv) The Los Angeles Area Council of the Boy Scouts of
America has indicated a desire to develop portions of the
Firestone Reservation in a manner which would require additional
water service and use.
(v) The Master Plan of Walnut Valley Water District
contemplates service of municipal and industrial water to the
Firestone Reservation and Walnut Valley Water District has the
ability and authority to provide such service.
(vi) Three Valleys Municipal Water District has
indicated that it is investigating the possibility of providing
service to the Firestone Reservation.
1
(vii) The Board of Directors of Walnut Valley Water
District has found and determined that it would be in the best
interest of the District to ratify and confirm its policy
regarding the service of water within its sphere of influence and
has requested this City Council to evidence its support of the
Walnut Valley Water Districts' policy regarding water service to
the Firestone Reservation.
B. Resolution.
NOW, THEREFORE, the City Council of the City of Diamond
Bar does hereby find, determine and resolve as follows:
1. In all respects as set forth in the Recitals, Part
A, of this Resolution.
2. The City Council of the City of Diamond Bar
supports the Walnut Valley Water District with respect to said
District's policies that water service with said District's
sphere of influence be provided only by the Walnut Valley Water
District or by means of an agreement between Walnut Valley Water
District and other water purveyors with its sphere of influence.
3. The City Council of the City of Diamond Bar hereby
urges the Los Angeles Are Council of the Boy Scouts of America
and the Three Valleys Water District to enter into good faith
negotiations with the Walnut Valley Water District to reach
agreement regarding the provision of water service to the
Firestone Reservation.
2
of LOS gFhc
• C�UfoMN"
RICHARD B. DIXON
CHIEF ADMINISTRATIVE OFFICER
COUNTY OF LOS ANGELES
CHIEF ADMINISTRATIVE OFFICE
713 HALL OF ADMINISTRATION I LOS ANGELES, CALIFORNIA 90012
974-1101
January 22, 1990
The Honorable Phyllis
City of Diamond Bar
21660 E. Copley Drive,
Diamond Bar, CA 91765
Dear Mayor Papen:
Papen, Mayor
Suite 330
EARTHQUAKE SURVIVAL PROGRAM PROCLAMATION
MEMBERS OF THE BOARD
PETER F. SCHABARUM
KENNETH HAHN
EDMUND D. EDELMAN
DEANE DANA
MICHAEL D. A ONOV+�QH
j
The Los Angeles County Board of Supervisors recently proclaimed
January, 1990 as INPurchase Work Gloves Monthil (draft proclamation
attached) in conjunction with the Southern California Earthquake
Survival Program (ESP). This is the ninth precautionary measure
of the Earthquake Survival Program for presentation to the
residents of Southern California.
On behalf of the Board of Supervisors, I again thank the City of
Diamond Bar for its continuing efforts in promoting this important
preparedness program.
RICHARD B. DIXON- v N
Chief Administrative Officer
RBD:MLK
JEH:js10
Attachment
01PROCLI.LEM
RECi�.i�F7�,.:.f i ita L 6i:i
PROCLAMATION OF THE CITY COUNCIL OF THE
CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES
STATE OF CALIFORNIA, PROCLAIMING THE MONTH OF
FEBRUARY, 1990 AS "SELF-ESTEEM AND
RESPONSIBILITY AWARENESS MONTH"
WHEREAS, the California Task Force to Promote Self -Esteem,
and Personal and Social Responsibility was created by legislation
passed by the Legislature and signed into law on September 23,
1986; and
WHEREAS, after three years of effort the Task Force has
concluded that practical steps can be taken to nurture healthy
self-esteem, and personal and social responsibility; and
WHEREAS, the Task Force's findings suggest that not only is
the family the single most crucial ingredient in nurturing self-
esteem, but also that positive family patterns and relationships
are most conducive to healthy and responsible human development;
and
WHEREAS, the Task Force has found that the schools are
second only to the family in influencing high self-esteem and
responsible behavior, and that there are teaching strategies and
curricula available that offer significant assistance to
faculties and parents in fulfilling these important tasks; and
WHEREAS, the final report of the Task Force, due for release
in January, 1990, will convey information and recommendations
that may merit recognition and consideration, not only by the
California Legislature and various agencies of state government,
but also by county and state governments, school districts and
school boards, communities, private corporations, families and
citizens; and
WHEREAS, the California Task Force to Promote Self -Esteem,
and Personal and Social Responsibility will disband on June 30,
1990, passing on to the forty-six county task forces an important
role in continuing and expanding this work;
NOW, THEREFORE, BE IT PROCLAIMED by the City Council of the
City of Diamond Bar that the month of February, 1990 as Self -
Esteem and Responsibility Month in the City of Diamond Bar, and
urge all citizens to become aware of the steps that they can take
to increase their own self-esteem and that of their family,
friends and neighbors.
Mayor
ATTEST:
City Clerk of the
City of Diamond Bar
e�A
Jam" Newman, ! lIOIrP1'IOII
1d isi -69.5100
Lee Millen Staff
Jacob Aguilar
Panya Carter. Ph.D.
Douglas 4 Coe
Nuhn V. Cohen. Ph.D.
Sandra Cos. PRD.
Aha HeWy-9anm Ph.D.
Walter 'Cisco" Hunter
Ann Jovkin
Ryo Komr
R. Michrl Lindry
COUNTY OF LOS ANGELES
TASK FORCE TO PROMOTE' '-
SELF-ESTEEM AND PERSONAL AND
SOCIAL RESPONSIBILITY
500 WEST TEMPLE STREET, ROOM Al. LOS ANGELES CA 90012 121319741749
f MEMBERS OF THE BOARD
I PETER F SCHABARLM
January 12, 1990 I KEy"IETH HANS
EDMUND 0 EDELMAN
DEANE DANA
J MICHAEL D. ANTONOVICH
Hon. Phyllis Papen, Mayor
City of Diamond Bar
21660 E. Copley Drive, Ste. 330
Diamond Bar, CA 91765 �l f
Dear Mayor Papen: �•
V n�
On August 22, 1989, the Board of Supervisors declared the mon
of February 1990, as "Self -Esteem and Responsibility Awareness
Month", in Los Angeles County to coincide with Statewide
celebrations. Further, the Board requested all 86 cities to
endorse this declaration.
Arthur D.Li,bi&M.D.
The Los Angeles County Self -Esteem Task Force requests your
Mai -no MarakM.D.
assistance, if you have not already done so, in proclaiming
WilmaMGM&SCL
February 1990, as Self -Esteem and Responsibility Awareness Month
in your city. I would appreciate it if you would forward a
RoyP.d
copy of your resolution to:
Heim Ramwu
Iran* Podoodo-Churthward
County of Los Angeles
Task Force To Promote Self -Esteem
R. Thom" Riacha. Ph.D.
and Personal and Social Responsibility
Clara UMnUtel
500 West Temple Street, Room 383
Tomgarpnt
Los Angeles, California 90012
Jeff Whaaler
In addition, as Chairman of the Los Angeles County Task Force To
Joslyn G. Yap
Promote Self -Esteem and Personal and Social Responsibility, I
would like to invite you and your city officials to join us at a
special self-esteem celebration on February 14. This special
program is part of our ongoing efforts to promote a fuller
understanding of the importance of self-esteem to the individual
and the community as a whole, and will be held in the County Hall
of Administration Mall, 500 West Temple Street, Los Angeles,
California, from 11:00 a.m. until 2:00 p.m.
To assist your staff, I have enclosed a sample copy of Governor
Deukmejian's State proclamation.
Thank you in advance for your cooperation. I look forward to
seeing you on February 14.
Sincerely,
�j
/I&4
MES NEWMAN
Chairperson
rl 1I
11 i� r -I - r� � - _ - A 11- A 11� w_11" ,1_ L I l ►
EXECUTIVE DEPARTMENT
STATE OF CALIFORNIA
A PROCLAMATION
by the Governor of the State of California
the California Task Force to Promote Self -Esteem, and Personal and
Social Responsibility was created by legislation passed by the Legislature and
signed into law on September 23. 1986; and
WHEREAS. after three gears of effort the Task Force has concluded that prac-
tical steps can be taken to nurture healthy self-esteem, and personal and social
responsibility; and
WHEREAS. the Task Force's findings suggest ggest that not only is the family the
single most crucial ingredient in nurturing self-esteem. but also that positive
family patterns and relationships are most conducive to healthy and responsible
human development; and
WHEREAS. the Task Force has found that the schools are second only to the
family in influencing high self-esteem and responsible behavior. and that there are
teaching strategies and curricula available that offer significant assistance to
faculties and parents in fulfilling these important tasks; and
WHEREAS, the final report of the Task Force. due for release in January. 1990.
wii1 convey information and recommendations that may merit recognition and consid-
eration. not only by the California Legislature and various agencies of state
government, but also by county and state governments. school districts and school
boards. communities.rivate corporations. rporatioas. families. and citizens; and
WHEREAS. the California Task Force to Promote Self -Esteem, and Personal and
Social Responsibility will disband on June 30. 1990. passing on to the forty-six
a county task forces an important role in continuing and expanding this work;
NOW. THEREFORE. I. GEORGE DZMGWIAN. Governor of the State of California. do
hereby proclaim February 1990 as Self -Esteem and Responsibility Month in Cali-
fornia. and urge all citizens to become aware of the steps that they can take to
increase their own self-esteem and that of their family, friends. and neighbors.
IN WITNESS WHEREOF I have hereunto set my hand
and caused the Great Seal of the State of
California to be affixed this 12th day of
�jDecember 198.9..
/ a4��:
ACXf California U
ATTEST:
. w w
4. The City Clerk shall:
a. Certify to the adoption of this Resolution; and
b. Forward a certified copy of this Resolution to
the Boards of Directors of the Walnut Valley Water District, the
Three Valleys Water District and the Los Angeles Area Council of
the Boy Scouts of America.
1990.
PASSED, ADOPTED AND APPROVED this day of January,
Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond
Bar, do hereby certify that the foregoing Resolution was passed,
adopted and approved at a regular meeting of the City Council of
the City of Diamond Bar held on the day of January, 1990,
by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
City Clerk of the City of
Diamond Bar
L\1011\RESOWVWD\DB 1.4A 3
.J v N — 1 ti_i = 4 W E It 1 4 = 1 1 M t=i F' K M ri Fa :ii ri F' C. Z ''i' Fa '_: K. I F' _ 0 2 ti=t -4
DRAFT
RESOLUTION NO. 90--
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
Or DIAMOND BAR SUPPORTING THE WALNUT VALLEY
WATER DISTRICT REGARDING WATER SERVICE TO THE
FIRESTONE RESERVATION.
A. A291tals•
(i) The Los Angeles Area Council of the Boy Scouts of
America owns property commonly known as the Firestone
Reservation.
(ii) Water has been sold to the Firestone Reservation
by Three Valleys Municipal Water District through a connection to
the Orange County Feeder of the Metropolitan Water District
through a 4 -inch meter and water is used for domestic and
incidental irrigation purposes.
(iii) The Firestone Reservation is within the sphere
of influence of walnut Valley Water District.
(iv) The LOS Angeles Area Council of the Bay Scouts of
America has indicated a desire to develop portions of the
Firestone Reservation in a manner which would require additional
water service and use.
(v) The Master Plan of Walnut Valley Water District
contemplates service of municipal and industrial water to the
Firestone Reservation and walnut Valley Water District has the
ability and authority to provide such service.
(vi) Three Valleys Municipal Water District has
indicated that it is investigating the possibility of providing
service to the Firestone Reservation.
1
(vii.) The Board of Directors of Walnut Valley Water
District has found and determined that it would be in the best
interest of the District to ratify and confirm its policy
regarding the service of water within its sphere of influence and
has requested this City Council to evidence its support of the
Walnut Valley Water Districts' policy regarding water service to
the Firestone Reservation.
B. B$sgluti.on.
NOW, THEREFORE, the City Council of the City of Diamond
Bar does hereby find, determine and resolve as follows:
1. in all respects as set forth in the Recitals, Part
A, of this Resolution.
2. The City Council of the City of Diamond Bar
supports the Walnut Valley Water District with respect to said
District's policies that water service with said District's
sphere of influence be provided only by the Walnut Valley Water
District or by means of an agreement between Walnut Valley Water
District and other water purveyors with its sphere of influence.
3. The city Council of the City of Diamond Bar hereby
urges the Los Angeles Are Council of the Boy Scouts of America
and the Three Valleys Water District to enter into good faith
negotiations with the Walnut valley Water District to reach
agreement regarding the provision of water service to the
Firestone Reservation.
2
4. The City Clerk shall:
a. Certify to the adoption of this Resolution; and
b. Forward a certified copy of this Resolution to
the Boards of Directors of the Walnut Valley Water District, the
Three Valleys Water District and the Los Angeles Area Council of
the Boy Scouts of America.
PASSED, ADOPTED AND APPROVED this day of January,
1990.
Mayor
1, LYNDA BURGESS, City Clerk of the City of Diariond
Bar, do hereby certify that the foregoing Resolution was passed,
adopted and approved at a regular meeting of the City Council of
the City of Diamond Bar held on the day of January, 1990,
by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS.
ATTEST
: --
City Clerk of the City of
Diamond Bar
L110:1�RF.SOW NZ IZT 1,LA 3
MEMORANDUM
DATE: January 29, 1990
TO: ROBERT VAN NORT, CITY MANAGER
FROM: RONALD L. KRANZER, CITY ENGINEER,
SUBJECT: CHINO HILLS PARKWAY PHASE I DESIGN/PLAN CHECKING
In accordance with verbal direction from Mr. Phil Chinn, Chief Proiect Engineer, we have directed
Jimkim Engineering to complete the drainage design for Phase I and RKA will assume the plan
check and approval segments. This action was deemed necessary due to the delay in having
San Bernardino County's consultant completing design in a timely manner.
This change in roles of Jaykim's firm and that of RKA results in the following estimated fee for each
firm:
Jaykim (design) $9,325.00
RKA (Plan Checking & Coordination $2,500.00
As of this date we and Jaykim have agreed upon "pipe size" so that an order can be placed with
the pipe manufacturers to guarantee timely delivery of the pipe. This info, pipe size, will be given
to San Bernardino County reps at our regularly scheduled meeting tomorrow (1-30-90).
RLK.•nb:1964:db: chinohi11design.chk
r
! � r
RKA CIVIL ENGINEL-RS 398 Lomon Creelc Dr., Walnut CA (714) 594-9702 (13113) 331.11323
i,
a
! � r
RKA CIVIL ENGINEL-RS 398 Lomon Creelc Dr., Walnut CA (714) 594-9702 (13113) 331.11323
ENGINEERS, INC.
January 25, 1990
22632 Golden Springs Drive, Suite 110, Diamond Bar, CA 91765 (714) 861.3844 (213) 747-8917 Fax: (714) 860-3170
Mr. Ron Kranzer
City Engineer
City of Diamond Bar
398 S. Lemon Creek Dr.
Walnut, CA 91789
Subject: Chino Hills Parkway
Dear Ron:
Re: 15003-01
We are in receipt of the following items for Phase I drainage:
o Mylars -- Sheets 1 through 10 of 14.
o Hydrology calculations.
o Hydraulics calculations.
o Storm Drain Plan Correction List by RKA.
Jaykim Engineers, Inc., will complete the work outlined in the
Storm Drain Plan Correction List. Engineering services will be
provided on a Time and Materials basis not to exceed the amount of
$9,325 broken down as follows:
Project Manager 20 hrs @ $85/hr = $1,700
Staff Engineer 75 hrs @ $65/hr = 4,875
Drafter 50 hrs @ $55/hr = 2,750
Total $9,325
See the attached Work Schedule for completion of the project. Also
attached is an Hourly Rate Schedule.
RECEIVED ,IAN 2 9 1990
PHOENIX • SAN DIEGO • SAN FRANCISCO
ENGINEERS, INC.
Mr. Ron Kranzer
City Engineer
City of Diamond Bar
Re: 15003-01
January 25, 1990
Page Two
If you have any questions or need further information, please do
not hesitate to call me.
Sincerely,
JAYKIM ENGINEERS, INC.
Sam Kouri, P.E.
Project Manager
SK/sd-L.444
cc: Robert L. Van Nort
City of Diamond Bar
ENGINEERS, INC.
WORK SCHEDULE
Item
Days
1. Provide Hydrology & Hydraulic Calculations 7
2. Check Hydrology & Hydraulic Calculations 3
3. Revise Storm Drain & Grading Plans 3
4. Check Storm Drain & Grading Plans
5. City Pipe Size & D -Load Approval Letter
6. Final Calculation & Plan Revisions 2
7. City Approval of Plans & Calculations
NOTE•
The above Work Schedule is completed for items provided by Jaykim
Engineers, Inc.
' � 11•� �' �tt'Is11
Classification
Hourly Rate
Principal
$95.00
Project Coordinator
95.00
Project Manager
85.00
Project Engineer
75.00
Staff Engineer
65.00
Designer
60.00
Drafter/Graphics
55.00
ClerWTypist
32.00
Surveyor (Registered)
65.00
2 -Man Survey Crew 105.00
3 -Man Survey Crew 130.00
Specification Writer 65.00
Estimator 65.00
Cather Time 22.00
Reproduction Cost Plus 10%
Subsequent years will excalate at 5%, effective each January 1.
AGENDA NO.
CITY OF DIAMOND BAR
AGENDA REPORT
-------------------------------------
DATE: January 24, 1990 MEETING DATE: 2/6/90
TO: Honorable Mayor and Members of the City Council
VIA: City Manager
FROM: Robert L. Van Nort, City Manager
BACKGROUND•
The City Planning Director has resigned his position effective January 26, 1990.
Pacesetter has proposed to assume all Planning duties, including Planning
Commission with an amendment to their present contract. The amendment will modify
the fees to be retained from 80% to 90% A six-month evaluation of the proposal
is also included (January 29 to August 1, 1990). It is estimated the proposal will
reduce fiscal expenditure by $15,000.
RECOMMENDATION:
It is recommended that the Council:
(a) Approve the contract as amended;
(b) Direct staff to evaluate the Planning Services contract
during the six months and bring back at the first meeting in
August;
(c) Appoint Dennis Tarango as Acting Planning Director.
(Narrative continued on next page if necessary)
FISCAL IMPACT:
Amount Requested $
Budgeted Amount $
In Account Number:
Deficit: $
Revenue Source:
-__--_�_�-_-�•.-__-�-------------------------- --------------------
Robert L. Van Nort Andrew V. Arczynski Linda Magnuson
City Manager City Attorney Sr. Accountant
CITY OF DIAMOND BAR
MEMORANDUM
TO: Honorable Mayor and City Councilmembers
FROM: Robert L. Van Nort, City Manager
SUBJECT: Amendment - Pacesetter Planning Contract
DATE: January 24, 1990
BACKGROUND:
The City Planning Director has resigned his position effective
January 26, 1990. Pacesetter has proposed to assume all Planning
duties, including Planning Commission with an amendment to their
present contract. The amendment will modify the fees to be
retained from 80% to 90% A six-month evaluation of the proposal
is also included (January 29 to August 1, 1990). It is estimated
the proposal will reduce fiscal expenditure by $15,000.
RECOMMENDATION•
It is recommended that the Council:
(a) Approve the contract as amended;
(b) Direct staff to evaluate the Planning services and contract
during the six months and bring back at the first meeting in
August;
(c) Appoint Dennis Tarango as Acting Planning Director.
Sincerely,
Robert L. Van Nor t, City Manager
RLVN/dkc
i'
aa�ara� aro _ I
CITY OF DIAMOND BAR
AGENDA REPORT
DATE: January 24, 1990 MEETING DATE: 2/6/90
TO: Honorable Mayor and Members of the City Council
VIA: City Manager
FROM: Personnel Committee
�W
RECOMMENDATION•
It is recommended that the City Council consider authorizing the addition of the
following positions:
A) Assistant Citv Manager; with a salary range
of $3450 - $4400; and
B) Administrative Intern; with a salary range of
$1652 - $2007.
Job descriptions for both positions are attached.
JUSTIFICATION•
The City Council has determined that it desires to operate as a modified Contract
City. Currently the City has two employees functioning in the City Clerk
Department; Parks/Maintenance Department; and the Finance Department. The City
Manager's office is presently staffed with the City Manager and Secretary. The
additional positions will provide the necessary backup to relieve the City Manager
of all department head functions, as well as serve as Administrative Coordinator
for the City's contract programs.
The Assistant City Manager will serve in a professional, technical, and
administrative function and will oversee:
1. CATV;
2. Solid Waste;
3. Public Information;
4. Grants;
5. Contracts;
6. Citizen Concerns;
7. Human Resources;
8. And other duties as necessary
(Narrative continued on next page if necessary)
FISCAL IMPACT:
Amount Requested $ 22,000 (includes benefits, operating expenses & salaries
Budgeted Amount $ 0
In Account Number:
Deficit: $
Reve ourc General Fund
----------------- --------------------
Robert L. Van Nort Andrew V. Arczynski Linda Magnuson
City Manager City Attorney Sr. Accountant
NARRATIVE - CONTINUED
The Administrative Intern will be responsible to prepare for the Council, various
studies and research projects, reports requiring independent research, as well as
serving as the staff liaison to the proposed Human Resources Commission and all
City Committees established other than by Ordinance, task forces, and any other
duties that may be necessary.
It is further recommended that the Planning secretary position be retitled
"Secretary", and assigned to the City Manager's office.
---=C: : 4014 :977 4349 56-19 1710 2071
�SSt. C-4--
Enc.
Asst. C --t:;
Manacer
'=U -7,;-',g
Cin_'.{
4138
5030
=1013
4878
1.768
2150
?a k
n/a
:,/a
4984
5058
17C6
2074
-.:=.13
4136
5377
n/a
../a
1789
2175
_-===-Cnt
n/a
n/a
4426
5527
n/a
r -/a
n/a
n/a
4166
3C6:
1736
2110
- --- ==
n/a
n/a
47x4
5877
n/a
n/a
n/a
n/a
4695
57C8
1560
1896
-3ndcra
n/a
n/a
3672
4463
n/a
n/a
n/a
n/a
4324
5255
1474
1791
-.._ . -
3615
4700
3935
5115
1088
21��
n/a
n/a
-
6193
;./a
n/a
_n�:ario
4171
5092
5759
7402
2004
2446
_.... C.:Camcnca
1
3145a
^.
:I, /a
4532
4527
��75
1708
2060
_ _-=' = Ci t,7
n/a
:./a
n/a
n; a
1531
1'13
--=--�
10C2
x::055:.37
6425
1746
2122
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
15; 49
1882
---=C: : 4014 :977 4349 56-19 1710 2071
CITY OF DIAMOND BAR
MEMORANDUM
TO: Honorable Mayor and City Councilmembers
FROM: Robert L. Van Nort, City Manager
SUBJECT: Personnel
DATE: January 24, 1990
RECOMMENDATION•
It is recommended that the City Council consider authorizing the
addition of the following positions:
A) Assistant City Manager; with a salary range
of $3830 - $4888; (same as Walnut's Assistant); and
B) Administrative Intern; with a salary range of
$1652 - $2007.
Job descriptions for both positions are attached.
JUSTIFICATION•
The City Council has determined that it desires to operate as a
modified Contract City. Currently the City has two employees
functioning in the City Clerk Department; Parks/Maintenance
Department; and the Finance Department. The City Manager's office
is presently staffed with the City Manager and Secretary. The
additional positions will provide the necessary backup to relieve
the City Manager of full department head functions, as well as
serve as Administrative Coordinator for the City's contract
programs.
The Assistant City Manager will serve in a professional, technical,
and administrative function and will oversee:
1. CATV;
2. Solid Waste;
3. Public Information;
4. Grants;
5. Contracts;
6. And other duties as necessary.
Honorable Mayor and Councilmembers
January 24, 1990
RE: Personnel
Page Two
The Administrative Intern will be responsible to prepare for the
Council, various studies and research projects, reports requiring
independent research, as well as serving as the staff liaison to
the proposed Human Resources Commission and all City Committees
established other than by Ordinance, task forces, and any other
duties that may be necessary.
It is further recommended that the Planning Secretary position be
retitled "Secretary", and assigned to the City Manager's office.
Sincerely,
Robert L. Van Nort, City Manager
RLVN/dkc
attachments
ASSISTANT CITY MANAGER
Budget Code:
JOB SUMMARY
Under administrative direction of the City Manager, assists in the
analysis and solution of municipal problems; plans, directs and
supervises various City functions as assigned' provides highly
responsible administrative assistance to the Administrative Officer
in the internal control and coordination of existing City programs;
acts as contract officer, coordinating the contract program for
the City; and does related work as required.
REPRESENTATIVE DUTIES
Directs and participates in the development and implementation of
goals, objectives and priorities; conducts studies, surveys and
collects information on difficult operational and administrative
problems; analyzes findings and prepares reports of practical
solution for review by the City Manager; provides highly
responsible professional and technical staff assistance to the City
Manager, City Council and operating departments; confers with
department heads and employees regarding policy and procedures;
assists the City Manager in reviewing proposed budget allocations;
conducts fiscal analytical studies in preparation of the annual
operating budget; administers the contract operation, handling
contract management problems, dealing with public and employee
representatives; represents the City in the community and at
professional meetings as required; coordinates activities of the
City Manager's office with City departments and divisions and with
outside agencies; receives inquiries and visitors, answering
questions and complaints; serves as Acting City Manager as
assigned.
ORGANIZATIONAL RELATIONSHIPS
This is a one -position department head class of unique importance
in that its proper functioning depends to a large extent upon the
qualifications and abilities of the incumbent. It functions
closely with the City Manager and as a representative of the City
Manager, maintains close working relationships with department
heads, employees and the City Council. The position reports
directly to the City Manager, receives changing staff assignments
and assists in supervising the departments' operations, and
coordinates the City's contract program.
DESIRABLE QUALIFICATIONS
Knowledge and Abilities
Knowledge of principles, practices and techniques of public
administration; knowledge of principles and practices of
organization management and supervision; knowledge research
techniques, sources and availability of information and methods of
report presentation; knowledge of modern personnel practices and
labor relations laws; knowledge of City government and
inter -governmental relationships.
ASSISTANT CITY MANAGER - JOB DESCRIPTION
Ability to analyze a variety of administrative problems and make
sound policy and procedural recommendations; ability to communicate
effectively with individual citizens, community groups and
employees; ability to properly interpret and make decisions in
accordance with laws, regulations and policies; ability to prepare
complete and accurate reports; ability to plan, assign and
coordinate the activities of professional, technical and clerical
staff.
Education and Experience
Any combination equivalent to experience and education that could
likely provide the required knowledge and abilities would be
qualifying. A typical way to obtain the knowledge and abilities
would be five (5) years of increasingly responsible administrative
experience in municipal government and a Bachelors degree from an
accredited college or university in Public Administration, Business
Administration, or related field. A Masters degree in Public
Administration is desirable and may be substituted for one (1) year
of experience.
ADMINISTRATIVE INTERN
Budget Code:
JOB SUMMARY
Under administrative direction of the City Manager, assists in the
analysis and solution of municipal problems; may plan, direct or
supervise assigned functions with emphasis on city-wide
administrative methods; functions closely with the City Manager;
maintains close working relationships with department heads,
employees and the City Council; receives changing staff
assignments.
REPRESENTATIVE DUTIES
Participates in the development and implementation of goals,
objectives and priorities; conducts studies, surveys and collects
information on difficult organizational problems; analyzes findings
and prepares reports for the City Manager; serves as an advisor for
improved administrative methods and aids in the installation of
improvements; assists in the budget preparation, coordinating the
development and printing; confers with department heads and
employees regarding policy and procedure changes; analyzes,
interprets and applies policy and procedures; may be assigned to
administer personnel operations; represents the City in
professional organizations and in the community as assigned;
receives inquiries and visitors and answers questions or refers to
the appropriate person; designs forms; prepares manuals and
regulations; may perform special assignments involving the
supervision or participation in the operation of City services;
attends City Council meetings and meetings of assigned boards and
commissions; and performs public relations functions as required.
DESIRABLE QUALIFICATIONS
Knowledge and Abilities
Knowledge of principles, practices and techniques of public
administration and public personnel administration; principles and
practices of organization management and supervision; methods of
administrative research and analysis, report preparation, budgeting
process, city government and inter -governmental relationships.
Ability to communicate clearly and concisely, orally and in
writing; analyze administrative problems making sound policy and
procedural recommendations; operate professionally obtaining the
respect and cooperation of other officials of the City and other
government, organizations; functions effectively in a staff
capacity; keep abreast of current developments in municipal
administration and personnel law.
ADMINISTRATIVE INTERN - JOB DESCRIPTION
Education and Experience
Graduation from college with a degree in public administration,
business administration or related field. A Master degree may be
substituted for one (1) year of experience.
Any combination equivalent to experience and education that could
likely provide the required knowledge and abilities. One (1) year
of professional experience in administrative analysis,
administrative research or as an assistant having responsibilities
or assignments dealing with budget, personnel and general
administration.
CITY OF DIAMOND BAR
AGENDA REPORT
January 31, 1990
COUNCIL MEETING DATE: FEBRUARY 7, 1990
TO: CITY COUNCIL
VIA: ROBERT L. VAN NORT, CITY MANAGER
FROM: RONALD L. KRANZER, CITY ENGINEER 00�
SUBJECT: FINAL MAP TR 45678 (A & R LEASING AND INVESTMENT, INC.)
The subject map has been processed through the County and is now submitted to the City of
Diamond Bar for final approval.
All public improvements and tract monuments are in place and hence there is no need for the
standard subdivision agreement relating to public improvements or monumentation. As the area
is developed a grading plan and subsequent grading permits will be required. Street trees are
required but again can be provided for in the house construction and final approval held until
they are in place.
RECOMMENDATION:
It is recommended that the City Council approve the final map for Tract 45678 and accept the
offers of dedication therein.
RUC nb:1981: db -cc: tr45678Xn
(Narrative continued on next page if necessary)
FISCAL IMPACT:
Amount Requested $
Budgeted Amount $
In Account Number:
Deficit: $
Revenue SourceN
R
- - - - --------------------- --------------------
obert L. Van Nor -t Andrew V. Arczynski Linda Magnuson
City Manager City Attorney Sr. Accountant
SHEET I OF 2 SHEETS
TRACT, NO. 45678
IN THE CITY OF DIAMONMBAj., Cou TY
OF LOS ANGELES, STATE OF CALIFORNIA
BEING A SUBDIVISION OF PARCEL I, PARCEL MAP NO 42T4,AS SHOWN ON -
MAP FILED IN ' BOOK 52, PAGE 22, OF PARCEL MAPS, IN THE
OFFICE OF THE RECO/2DER OF THE COUNTY OF LOS ANGELES.
R.M. ENGINEERING -
OCTOBER 1966
DwER' E. ?TAT.MBNT
WE EVER I STATE TWT WE ARE THE OWNERS OF OR ALE
IYTIVISTRO IN ME LANDS INCLUDED WITHIN TEE SUBDIVISION
SHOWN ON THIS MAP NITNIN TNR DISTINCTIVE BORDER LINES,
AND WE CONSENT TO TEE PREPARATION AND ►ILIMG OP SAID
INP AND SUNOIVIS]OM.
ME HIP"" DEDICATE TO THE CITY V DNM4dO
EIGHT TO RESTRICT THE CONSTRUCTION OF ERSIDdTIAL
BUILDINGS WITHIN LOT 10.
AND Allo O/O%Ut/ r TNL E/Tr RF O/JM N rAwt
TMl rAlLM/N> FOL COV/ALO lTal OLIN (AVLIO
�EJ,ry/iIOHATBUT ON MID MAP AND ORB YCID6NT TNi BTO
INCLUDING TME EIGHT. TO NARE CONNECTIONS THEREWITH FROM
MY AN70]N]00 PROPERTIES.
WE REMEDY DEDICATE TO TNR Cf OF DIAMOND BAR TML.
RIGHT TO RESTRICT TNS EReCTION OF BUILDLOGS OR OTHER
STRUCTURES NITNIN THOSE AERAS DREIDWTED ON TN1 MAP AH
PI4M HAZARD ARRAS.
M! MISERY RIILAVr / uMlNT FOA I / Oa! DFY-0T/O
T L/wl/M(NT AOA• / OR(J! w o COR!!■ AY/RPOl L9
JO p4!/al—C, ON iA/O MAI.
A.R. LEASING ANDIINVESTMENT, INC.
A —IFOR NIA CORPORATION
RUKIp.NA MTNL , PRNSID/4T
CLEAR CREEK CANYON HOMEOWNERS ASSOCIATION
AUWFORN,A NON-PROFIT CORPO¢ATION 'B6NEFlGIA6N UNDER
A DBBO OR TRUST RE CORDBO JUNE 26J 1950, AN,INST¢UMFlJ7
/NO/.. 55-974%335, oWIC.&AL RJSCV2 6.
4JZ
CIMRLN{ W.
F--. PRCIplNT AID n MOCM,S[LRlTMY
STAT[ OF CALIFORNIA )
COUNTY OF LOS ANGELES I Be. ,
ON JI/LY 4, 19 T4 DEPOSE WE, 788 UNDRRBIGNED, A
NOTARY PUBLIC IN ROD FOR SAID STATE, PERSONALLY
APPEARED TIN kN SR NII EIA TT'L PERSONALLY ISOM11 TO MA
OR FRWED TO ME ON 2HE RA6I8 OF SATISFACTORY EVIDRBCS
To RR TER FRONDS WHO RLMCUT'RIJ THE WITHIN INSTRUMENT, AS
ME PRESIDEST, —
IN —OR
OF THE CORPORATION
THAT $ARCOTED THE NITS INSTRUMENT AND ACENpiLEDGED TO
MR THAT SUCH CORPORATION ERECUTRD.TRI WITHIN INSTRUMENT.
PURSUANT TO ITS BY -LASS OR A RESOLUTION OF ITS BOARD OF
DIRECTORS. -
aMA
N OT w¢i TENlcoC wANAWITIEN
STAT[ OF CALIFORNIA )
COUNTY or LI G& I as.
ON IJ/LM! IZJ, /svF woRR ME, TNR
OUDERBIGSED. A NOTARY PURLIC IN ALE FOR SAID BTATE,
PERSONALLY APPEARED GWA•s 4/. Fawf PERSONALLY
SNOW TO M1 DE PROVED TO ME ON THE BASIS OF
r RATIBTACYORY EVIDENCE TO BE TEE FORMS WO EXECUTED THE
WITHIN INSTRUMENT AS TNR
PRRBIDEIT. AILD ROAN/d / y ,y PERSOWLLZ RWOW SO
• ME OR PROVED TO ME ON TNH RASIB DP SATISFACTORY
fVIDRBCR TO OR THE PERSON WHO REECUTRD THE WITHIN
MBTRORSNT AS THE JSCARTARY OP
TER CORPORATION THAT EXECUTED THE WIMIS
INSTRUMENT AND ACENOW M)GED TO RS THAT'6UCN
CORPORATION ZXECUTED TBR WITHIN INSTRUMENT PUASUAMT TO
ITSSY-GES OR A LESOLUTIOY 0) ITB BOARD OF DIRSCTOAl.
IAS HEWV]CIANY
NMNIRR N Lin
e �I
Ow'Yiti
C MNN»Idf%PIn90Ec. I��I'Jf0
PORTION OF LOT 10 IS SUBJECT
TO FLOOD HAZARD '
RW47NEEI'8 STATEN
I NEARBY STATE THAT I AN A RRGISTRARD CIVIL ENGINEER OP
TEX AP
CONJISTINGTE OFOF 2 out" ,RBIS ABIO TRUEFINAL
AND C&hFTE SURVEY
AS 6SOMN, AND WAS MADE BY RE 0E UNDER MY DIRRCTION IN
OCTOBER 1986, THAT TSE DMURdi/ OF THE CHARACTER AND
LOCATIOM8 SHOWN BORROW ABR IN PGCE T THAT swo AAUNAfENTS
ARI SUFIIGEN TO AAIASIJ 1,r fIW" T37 Y p,_.
C�pffS5NO
M No.28125
FYA!•I/•FA t .
RENS MUNAA RCS T / ATE L� !/•/•AP
1l� ACR NO. EXPIRES 3-31-90
fYe3TAK1/LCM�T BTW! >Y,} ,NAY! � LMD �LTN,N MAP .WD TIIIT IT
fY IYeY.s,e I� Lu'�NP��ED�.1�TlRA�o �
LLI� OF OMAIOYD ML yAFL,uAtt ATGn,( pFLovw ; pe �y TyM��
MAO %lf TLW VNiGUY Pcolii/�>RNyyf ANO AM LD /Nh
AN LrLPIELT TO LAV l/r�/q, _
'8I8 or EERLINGBI
TDB BEAAIMGH SHOW NEREOM ARE EASSD ON TER REARING N.70'
35.00.8. Of TME CEMTEELIME OF CLEAN CAERE CANYON DRIVE
AS SHOW ON TRACT NO. 33183, M.B. 881-73-76.
THIS TRACT
I■ APPROVED AN
AS A RESIDENTIAL PLUMED
DEVELOPMENT PROJECT WHEREBY THE COMNON AREAS WILL BE
WELD IH PER
BY AM ASSOCIATION MADE UP OF THE OWNERS 0►
THE INDIVIDUAL LOTS,
'MEMeRBSHIP IN ME HOMEOWNER'S' ASSOCIATION IS
INSEPARABLE ?RON OWNERSHIP IN TNR INDIVIDUAL LOTS.
Z NIRLBY' (R1,/V THAT TMl LTTy cO1NICIL tN/ <Ay OF dANONp '
BAR AY A M!lTNL NLLO AFAilVLO TNL wn ED
NAP NJO AfLLOTLD pV B//IALF OF TNL /TMMC TNL OWLONAL' - -
IRSTkICTIDY RI6NTs•AB DSDIGATGD.
, M>L CAV GLfL'i DF TNL GN M AM04D 4L
I NL//LY CRLTAY TNAf JILT. BF/c,AL AL►F/�LAR,,/T/ LeVSo %.Y.IAE/
TAM ✓OLtlOYCT[W Of TNi C/ry OF OLLNOVp BAR, 1b LVNiCN TNI
I.tNO
01L3.J(GT, NGLUN TNLGN MNMI 31/8 pJVb/eN ANY 7NlRsoc
/O WO WN/AYr IS FA,O W F4OLLLJ MAVr B/IN Alb
THE SIGNATURES OF TRANSAMERICA DEVELOPMENT COMPANY, A
CALIFORNIA CORPORATION WHICH ACQUIRED TITLE AS CAPITAL
COMPANY, A CORPORATION. SUCCESSOR OR-A%16NGL., _ OWNERS
OF OIL AND MINSIAL EIGHTS PER DEED RECORDED IN SOO[
U3955, PAGE 188 ANO-Al•R (LORDED .✓ LOOK Oi/O);'
wsi asr, serN of aFFmuL Lrcewo s, wrLor
LOS ANG 6L rS COONTy, N Vr ALCM O TYCO.. ONOV
TNL PIDVLR/ONi Pf JO-CT/ON �.L 4li(d) !L O/TNL
JU60L v/!/ON HAP ACT
PRE SIGNATURE OF DIAMOND POINT DEYE.OPMERT CORPORATION.
IMC., A CALIFORNIA CORPORATION, MAEEMENT poLDEL POI TEE
PURPOSES OP COMPLETING CONSTRUCTION OP AMD INSTALLATION
OP LANDSCAPING, STRUCTURES AND OTHER IMPROVEMENTS
THEREON. AS DISCLOSED NY DMW RRCORDED IN BODY D6/77. {
PAGE 356 CY OFFICIAL RECORDS. IBCORDS OP IOL AMOILEJ
COUNTY, HAS ERIN OMITTED UNDER TNS PROVISIONS OF
SECTION 66636(A) 3A II -VII) OF Me SUBDIVISION MAP ACT,
TERIR INTEREST I8 $OCR THAT IT CANNOT RIPEN INTO A PEE
TITLE AND SAID SIGNATURE IS MOT REQUIRED BY THE LOCAL -
AGENCY. SAID RALRMSMT IS BLANXST IN MATURE.
V"Ou TNe Au us LawTYRCPoe•rw M TJaf TjAIG Tv aus tar 131
..' ISM/Od4JOJT OFT FLIP ORLT/T41.S
NC FLOOD COJTlOL 6ALlNSMTL ACDYS(D OY 'TNL -
_.W A4-sIt(� FLOOD CONTLOL d/1MLT OV W3TRO I NO LI-/MY4TI
PlCpIDlD NdEA1/A,1 R4 /PAS NOT /Hov,N pV '!%IM AUR
IAIDeI TAr( AUTNOr, 1v LLPJFLANm /Y LR/Ol4TILY/ R—Y ANp LK4LAa.Y
AODPTIO IY t%1e BOglo M wFr¢uYLpv/- OF TN LOs Av6et<O cpuNTY
iLOOD OW>LK- pLTL/cT eN YNL o. L O Y OF J.,wKN H4:,' A C+.FAnm
COPY N WN/CJ/ — L/CnPOLo W BOOJt O /34R , PA$G 4'J9, P` OFi/CML
R—O'S lLOM - Y LAER—UAVGe�ES G[WNTv µ0 ANLNDeo'SY �4iGlEMpYTgL
Hzeeny ION ON TMG' RD tD Y Oi OLC2..,r!¢, /P4G, tN! [WOIel,6N00
BLREBY AGG'PI3 TIS NT�rRBST W R—L p¢OA—V c[yJVEYio BY THE
WITHIN OIpCAT/W pP LR.RNT TO THE LOG GEL63 <O4LAY FLLY.,O CgJTLq,
DISTQI CT, A LTION NMMNT. A6LNCY ANO CONSLMT6 TO TML
RRCORWTICN ON D./W.F OF GRIP DIST¢ICT
DAT.
SCALE: /"-40- �. :"'{ 1 •
�` SHEET2
OF 2 SHEETS
TRACT No 456$.
L• 11'+"B
• Fd O.W}T• Pep. TRKT
IN THE CITY OF DIAMOND BAR,COUNTY
N0.2aa10,M.B. 02 a -a4 -SD
Ho >J•NJll2
OF LOS ANGELES, STATE OFCALIFOI?NIA
14KT-
NO 9lO, M.D. B30•>4•
R. M. ENGBVEERING
0.00' 90. 4
No.:..W.bT. PGR TCACT
.TB'+llbb M -B 023-3438.
J.. •T•
NO Mw. Fd. A9 >MOw1.I ON TRKT NO.
..a..>ueR ev 331ez, M.B eee-r3->�.
,
P>T�. FnOM Fwd. CON'.GL1'
u�b! D0. A6D SMOwY
T�4? nT aoa ePG,
1
-
P X40 GSy ,(� O. -TAIL OF
ad60S�t� LOT /O
-
0 1,t)10 �w
401 t • a;°
1 S . �ar
PP �`�•,OOPh I v r „�w FL000 .VAZAKO ARE•1
lCrDST64p
.. I
1 ��+P �, ^OA1 '7
P
tb tda �ti. I
ub*
Ptd dPo a
E,0 0 f � ,y 5
ttb^b
Fd. e. W. {T aB.fefe
vv Te.mT 'Ne servo,
.. �� Pa h��:-, 1.-N. m•�'mw.
O.h �.7,'c7 .. 'o.no.
. f,a;� eD•aZ'47 •w. i1D.fT•—
�Fd. x-aw TM era a.s. zez>
.Pew TRicT N .a31ez,
Ma. eeB •
we. eta •s. -»,a•
erKwN aN r�wcr No.
a9iel, M.e.see-Ta•w.
}
aw• w.:
00 «�� •S
' � i�•a' QETA/L OF �
Pd. 2•i -q
aDie2/fear �gEoa'ga., ro.
,�
kk
DOT TO eCALG-
'��:'el°t
Fd 2•
reT14 epsY.
`
/.M.8,e.5202.21,Ae 0•'.PwN •p - .,
OV rI C ua9�ef. . N- rel y
' we. eee•w0••To........
-
n
"• .. ..
"Fd > .}T. PER T4KT NO.
allDz, M.D. e8D•T0-TV.
6
Q
W
W�
1.
INDICATES THE BOU"PARY OF THE LAND BEING- -
5U5DNIDED BY THIS MAP
PORTION OF LOT 10 IS SUBJECT
TO FLOOD MAZARD /
,
R .L
1d
L• 11'+"B
• Fd O.W}T• Pep. TRKT
�y;--
• GREEK
N0.2aa10,M.B. 02 a -a4 -SD
Ho >J•NJll2
M.9 eee--ia-m. �
14KT-
NO 9lO, M.D. B30•>4•
A> a
3B >NOWN ON T4KT -
- NO.>D1D2�M.G-BOG-T9-]G .'
0.00' 90. 4
No.:..W.bT. PGR TCACT
.TB'+llbb M -B 023-3438.
J.. •T•
NO Mw. Fd. A9 >MOw1.I ON TRKT NO.
..a..>ueR ev 331ez, M.B eee-r3->�.
,
P>T�. FnOM Fwd. CON'.GL1'
u�b! D0. A6D SMOwY
T�4? nT aoa ePG,
1
-
INDICATES THE BOU"PARY OF THE LAND BEING- -
5U5DNIDED BY THIS MAP
PORTION OF LOT 10 IS SUBJECT
TO FLOOD MAZARD /
,
N O D O C U M E N T A V A I L A B L E
A G E N D A I T E M #14
AGENDA NO. °}
-------------------------------------------------------------------------------
-------------------------------------------------------------------------------
CITY OF DIAMOND BAR
AGENDA REPORT
--------------------------------------------------------------------------------
--------------------------------------------------------------------------------
DATE: January 29, 1990 MEETING DATE: February 6, 1990
TO: Honorable Mayor and Members of the City Council
VIA: City Manager
FROM: Dennis Tarango, Acting Planning Director
BACKGROUND:
Per City Council request, a site inspection has been conducted by Planning
Department Staff of the Mobil Oil Service Station located on the Southwest corner
of Brea Canyon Road and Golden Springs Drive and has revealed that all signage
on said property conformSwith County of Los Angeles Zoning Ordinance requirements
in effect prior to the incorporation of the City of Diamond Bar. All permits and
approvals are on file. Regarding the five fuel identification signs, this State's
Business and Professional Code 13531 mandates that all fuel service stations
display the type of fuel and price in such a manner that unobstructed visibility
from adjacent streets and intersections is possible. In addition, these signs can
also display cash discounts and additional services or products that are
available. The said signs fulfill this requirement.
RECOMMENDATION•
Direct staff to study alternatives restricting the number of fuel identification
signsand size of such signs.
(Narrative continued on next page if necessary)
FISCAL IMPACT:
Amount Requested $
Budgeted Amount $
In Account Number:
Deficit: $
Revenue Source:
--------------- ---------------------- -----------------
Robert L. Van Nort Andrew V. Arczynski Linda Magnuson
City Manager City Attorney Sr. Accountant
JAMES L. MARKMAN
ANDREW V. ARCZYNSKI
RALPH D. HANSON
F. ELLIOT GOLDMAN
JEFFREY KING
D. CRAIG FOX
MARTHA GEISLER PATTERSON
MEMORANDUM TO:
�,.
l `�
I � i
NUMBER ONE CIVIC CEN r�C, L�'�
P. O. BOX 10 S9 ', Jl��7�h'r^
BREAD CALIFORNIA 9262-�LV"69
(714) 990901
TELEPHONE
(213) 691-381 I
Robert L. Van Nort, City Manager,
City of Diamond Bar df-IK—
FROM:
Andrew V. Arczynski, Assistant City Attorney
DATED: December 15, 1989
RE: Mobil Oil Corporation Project
Enclosed please find the original "Revised"
Unilateral Contract regarding the Mobil Oil Project. As you
will recall, the County approved the original version of the
Unilateral Contract prior to the City's incorporation. The
primary issues dealt with the concerns of the adjacent
homeowners pertaining to fencing and hours of operation.
Accordingly, the original Unilateral Contract was drafted to
meet those concerns. After the original Unilateral Contract
had been approved, the homeowners apparently decided that they
desired some additional protections. Accordingly, Mobil Oil
redrafted the contract and had the neighbors approve the same.
The changes appear to be minimal in nature and consist
primarily of adding a statement regarding the residence at
21125 Gerndal Street with respect to stuccoing and existing
wall to match the other residences.
It would appear that the modifications are in
compliance with the requests of the neighbors and it would be
appropriate to direct the City Clerk to cause the document to
be recorded on behalf of Mobile Oil. I frankly do not believe
the matter needs to be presented to the City Council for
concurrence since it is of such a miniscule nature with respect
to the original approval. Should you have any questions or
concerns, please do not hesitate to call.
AVA:lj1
Encl.
L\1011\MVANNORT\DB 6.9
F -- i2 — •=a CI F- R I 1 c _ _ (-1 N F' F': h1 1-...r :yi H F' 1- ` r.1 F`:: I F' _ 0 :2 - E =4
JAMES
AN ORE V; V. ARC; Z IN3'RI
R,LF-N ,-�, HANSOr.I
F. ELLIOT GGLONIAN
JFFVREI MING:
O, fRAIG FOX
M ,q RTHA GEISLEF FATTER -Se.",
k^,L�IAN1 A. I.URLEY tri
MEMORANDUM TO:
FROM
DATED:
RE:
' I1pRTIAL
h!',J'4eLR Cl^�E Iry �.`. +`E"�-$F
25 -3
TELEFror:e
2'.31 5:._aN
Mayor Phyllis Papen, Mayor Pro Tem
Paul Horcher, Council Members John Forbing,
Gary Miller and Gary Werner
Andrew V. Arczynski, City Attorney �y
February 2, 1990
Mobil oil Car Wash sign Issue
At the January 2, 1990 Council meeting, the topic Of
the approval of a modification to the "unilateral contract" for
the Mobil Oil Car Wash was discussed. During that Council
meeting, there was a request to determine whether or not the
signs existing on the Mobil Oil site were within the
requirements of the Countyrs Zoning Ordinance, as adopted by
the City. We have reviewed correspondence to the Council from
the Planning staff indicating that an analysis of all the
signs, on site, and a comparison thereof with the planning and
zoning files maintained by the County of Los Angeles, indicates
that the signs on the subject property are, in fact, legal
signs. As an aside, we note that the signs located on the
premises which display the price of gasoline and related
products are signs which are required by the California
Business and Professions Code to be oil the premises in order
that motorists may be advised of the price of gasoline and
similar products "from the street" prior to turning into the
gas station.
Specifically with respect to the issue of whether or
not the City Council may require modifications to the signs
which exist on site, or the removal of certain signs, we have
reviewed the provisions of Chapter 2.5 of Division 3 of the
California Business and Professions Code (Sections 5490 et.
seq.) which now regulate the City's ability to deal with
advertising at business locations. That chapter defines such
advertising as "on -premises advertising displays".
F F -I I F' F': t-4
Mayor and City Council
February 2, 1990
Page Two
The Business and Professions Code dealing with on -
premises advertising displays was initially enacted in 1983 and
has since been modified in several particulars. However,
probably the most important provision of that chapter is
Section 5491 which provides, in pertinent part, as follows:
+o except as provided in this chapter,
no on -premises advertising display which is
used for any of the purposes set forth and
conforming to section 5490 shall be compelled
to be removed or abated, and its customary
maintenance, use, or repair shall not be
limited, whether or not removal or limitation
is required because of any ordinance or
regulation of any city or county, without the
payment of fair and just compensation."
Section 5492 goes on to define the determination of
fair and just compensation as, essentially, being fair market
value of the sign.
As noted above, the chapter contains several
exceptions pertaining to amortization requirements for
ordinances which were in effect prior to 1983, as well as more
recent modifications which allow for cities incorporated after
January 1, 1989 to adopt ordinances or regulations requiring
the removal of on -premises advertising devices without
compensation, except that any such removal cannot occur within
fifteen years of the date of the effective date of the
ordinance or amendment to an existing sign code. Accordingly,
it appears that the intent of the legislation is to preclude
municipalities from requiring business owners to remove on -
premises advertising displays absent compliance with the
specific provisions of the chapter, the most important one,
again, being the requirement for payment of compensation for
the removal.
Based upon our analysis of the requirements of the
Business and Professions Code section, we believe that if the
Council were to require Mobil Oil to remove or reconstruct the
signs on the property as a condition to approval of the request
to construct the car wash facility, a court would likely
require the City to pay "just compensation" for removal or
modification thereof. At this time, as noted earlier in this
correspondence, the signs which exist at the Mobil Oil site are
legal and conforming with the Code. Accordingly, in order to
Mayor and city Council
February 2, 1990
Page Three
signs on the premises, we would need to attempt to determine
the value of any such signs in order that the Council might be
fully informed of the potential cost of requiring the removal
as a part of the the approval of the car wash facility -
Should any member of the Council wish to discuss the
matter in more detail, they should not hesitate to contact this
office at their convenience.
AVA/nlc
N \1011\MDBCC\DB 6.9
AGENDA NO.
CITY OF DIAMOND BAR
AGENDA REPORT
DATE: January 29, 1990 MEETING DATE: February 6, 1990
TO: Honorable Mayor and Members of the City Council
VIA: City Manager
FROM: Dennis Tarango, Acting Planning Director
BACKGROUND:
Per City Council request, a site inspection has been conducted by Planning
Department Staff of the Mobil Oil Service Station located on the Southwest corner
of Brea Canyon Road and Golden Springs Drive and has revealed that all signage
on said property conformswith County of Los Angeles Zoning Ordinance requirements
in effect prior to the incorporation of the City of Diamond Bar. All permits and
approvals are on file. Regarding the five fuel identification signs, this State's
Business and Professional Code 13531 mandates that all fuel service stations
display the type of fuel and price in such a manner that unobstructed visibility
from adjacent streets and intersections is possible. In addition, these signs can
also display cash discounts and additional services or products that are
available. The said signs fulfill this requirement.
RECOMMENDATION:
Direct staff to study alternatives restricting the number of fuel identification
signs and size of such signs.
(Narrative continued on next page if necessary)
FISCAL IMPACT:
Amount Requested $
Budgeted Amount $
In Account Number:
Deficit: $
Revenue Source:
------ --- =fAv_(,►�scrty =1 v ---------------------- --------------------
Robert L. Van Nort Andrew V. Arczynski Linda Magnuson
City Manager City Attorney Sr. Accountant
JAMES L. MARKMAN
ANDREW V. ARCZYNSK1
RALPH D. HANSON
F. ELLIOT GO,DMAN
JEFFREY KING
D. CRAIG FOX
MARTHA GEISLER PATTERSON
NUMBER ONE CIVIC CEN
P. O. BOX 1059 ��� yy,� 4
13 REA, CALIFORNIA 926 (Q'S9
C (714) 990 901
TELEPHONE(`
(213 691-381 I
MEMORANDUM TO: Robert L. Van Nort, City Manager,
City of Diamond Bar 0�—'
FROM: Andrew V. Arczynski, Assistant City Attorney
DATED: December 15, 1989
RE: Mobil Oil Corporation Project
Enclosed please find the original "Revised"
Unilateral Contract regarding the Mobil Oil Project. As you
will recall, the County approved the original version of the
Unilateral Contract prior to the City's incorporation. The
primary issues dealt with the concerns of the adjacent
homeowners pertaining to fencing and hours of operation.
Accordingly, the original Unilateral Contract was drafted to
meet those concerns. After the original Unilateral Contract
had been approved, the homeowners apparently decided that they
desired some additional protections. Accordingly, Mobil Oil
redrafted the contract and had the neighbors approve the same.
The changes appear to be minimal in nature and consist
primarily of adding a statement regarding the residence at
21125 Gerndal Street with respect to stuccoing and existing
wall to match the other residences.
It would appear that the modifications are in
compliance with the requests of the neighbors and it would be
appropriate to direct the City Clerk to cause the document to
be recorded on behalf of Mobile Oil. I frankly do not believe
the matter needs to be presented to the City Council for
concurrence since it is of such a miniscule nature with respect
to the original approval. Should you have any questions or
concerns, please do not hesitate to call.
AVA:lj1
Encl.
L\1011\MVANNORT\DB 6.9
Mobil Oil Corporation
CITY OF DIAMOND BAR
_ Mr. Andrew Arczyrski
City Attorney
P.O. Box 1059
Brea, CA 92622-1059
Dear Mr. Arczynski,
3800 WEST ALAMEDA AVENUE, SUITE 700
BURBANK, CALIFORNIA 915054331
December 13, 1989
RE: REVISED UNILATERAL
CONTRACT
FOR SITE LOCATED AT
1024 S. BREA CYN. RD.
DIAMOND BAR, CA.
Attached you will find the "Revised Unilateral Contract" executed
by an officer of Mobil Oil Corporation.
As we discussed, your plans are to take this to the City Manager
of Diamond Bar for administrative handling. Please return a copy
of the recorded document and any related correspondence to me.
I appreciate your assistance with the city's involvement in this
project, as we are anxious to move forward with the development.
Sincerely yours,
Brian E. Rechsteiner
RECEIVED? DE -u 1 '11989
RECORDING REQUESTED BY:
City Clerk - City of Diamond Bar
21660 E Copley Dr. Suite 100
Diamond Bar, CA 91765
AFTER RECORDATION, RETURN TO:
Mobil Oil Corporation
3800 West Alameda Avenue
Suite 700
Burbank, CA 91505-4331
Attention: B. E. Rechsteiner
REVISED UNILATERAL CONTRACT
IMPOSING LAND USE RESTRICTIONS
1. Mobil Oil Corporation, hereinafter referred to as Declarant,
is the fee owner of that certain real property located at
1024 S. Brea Canyon Road, Diamond Bar, in the County of Los
Angeles, State of California, more particularly described in
Exhibit "A" attached hereto and by this reference made a
part hereof.
2. Declarant hereby makes the following declaration of
covenants, conditions, restrictions, limitations, rights and
uses to which the real property may be put; each and all of
the covenants, conditions, restrictions, limitations, rights
and uses contained herein shall run with the land and shall
be binding on Declarant, its successors and the assigns and
all subsequent owners of all or any part of the real
property.
3. Any C -3 -DP -BE (Unlimited Commercial -Development Program -
Billboard Exclusion) land use to be established on the
subject property shall be required to meet the following
development criteria. These criteria are intended to ensure
that the development and use of the subject property are
compatible with the adjacent single family residences to the
south as agreed by Declarant at the Board of Supervisors
Public Hearing on September 15, 1988 (Zoning Case 87-502).
A. Mobil Oil Corporation will replace the existing fencing
located at the rear yards of the first three residences
located at 21103, 21109, and 21115 Gerndal Street and
the side yard fence facing Brea Canyon Road at 21103
Gerndal Street with a six foot (61011) masonry block
sound wall with all cost to be incurred by Mobil Oil
Corporation. The fourth residence, 21125 Gerndal
Street, will have the existing wall stuccoed to match
(texture and color) the new block wall for the other
three residences.
B. Mobil Oil Corporation will have installed, double pane
glass windows or roll away shutters to reduce sound
levels, at the above listed addresses. Three windows
(3) will be installed at the first three locations,
21103, 21109, and 21115 Gerndal Street, and the fourth
residence 21125 Gerndal Street will have a total of
five (5) windows installed for a total of fourteen (14)
windows installed for all locations, with all cost
incurred by Mobil Oil Corporation.
C. All work on the four houses to be completed prior to
the opening of the automated car wash.
D. The hours of operation of the automated car wash
shall be from 7:00 a.m. to 9:00 p.m.
E. Mobil Oil Corporation shall install automatic closure
doors at the ends of the car wash to reduce sound
levels when the car wash is in operation.
4. Declarant shall submit one or more site plans which shall be
approved for conformance with criteria 3 of this contract.
Site plan for uses permitted as a matter of course in the
C -3 -DP -BE zone shall be approved by the Director of Planning
prior to issuance of a building permit.
5. Declarant shall maintain said real property and all
structures situated thereon in good, neat, attractive, safe,
and sanitary conditions and make all structural repairs as
they may be required.
6. The provisions imposed by this declaration are in
consideration of the adoption of a zoning ordinance by
the Board of Supervisors of the County of Los Angeles
permitting on said real property all C -3 -DP -BE land uses,
both permitted and subject to permit, the site plans for
which conform to paragraphs 3 and 4 above.
7. The provisions imposed by this declaration shall be
effective only during such time that the zoning
classification of the real property described in
paragraph 6 above permits the construction and operation of
the uses specified in paragraph 6 above, and related
accessory uses, unless otherwise released by authority of
the Board of Supervisors of the County of Los Angeles.
8. The County of Los Angeles shall have the right to enforce by
proceeding at law or in equity all of the provisions imposed
by this declaration, including without limitation, the right
to prosecute a proceeding at law or in equity against the
person or persons who have violated or are attempting to
violate any of said provisions, to enjoin or prevent them
from doing so and to cause said violation to be remedied.
9. If Declarant defaults in the performance or observation of
any provisions of this declaration, Declarant agrees to pay
the County of Los Angeles all costs and fees incurred,
including reasonable attorney's fees, regardless of whether
legal proceeding are instituted. In case a suit is
instituted, Declarant shall also pay the costs of suit, in
addition to the aforesaid costs and fee.
10. The failure of the County of Los Angeles to enforce any of
the provisions imposed by this declaration shall not
constitute a waiver of the right of enforce the same
thereafter.
11. The provisions of this instrument shall inure to the benefit
of and be binding upon all of Declarant's assigns,
transferees, heirs and successors in interest.
12. An executed copy of this contract will be returned to the
County Counsel along with the date of the contract's
recordation and the recording information.
Mobil Oil Corporation
DATED: breezvLo f S l 96 Y BY:
ATTORNEY INTACT
EXHIBIT "A"
LEGAL DESCRIPTION
PARCEL 1 OF PARCEL MAP 4739 AS PER MAP FILED
IN BOOK 51, PAGE 8 OF PARCEL MAPS IN THE
OFFICE OF THE COUNTY RECORDER OF LOS ANGELES
COUNTY, STATE OF CALIFORNIA.
MOBIL OIL CORPORATION
POWER OF ATTORNEY
KNOW ALL PERSONS BY THESE PRESENTS:
THAT MOBIL OIL CORPORATION, a corporation organized and
existing under the laws of the State of New York, (the "Cor-
poration") does hereby make, constitute and appoint
D. R. HAYES
I. R. HEATH
and each of them, its true and lawful attorneys -in -fact and agents
for it and in its name, place and stead to perform the following
acts:
1. To sign, execute, acknowledge and deliver all necessary
instruments to purchase, to lease for the Corporation
as tenant, or otherwise to acquire and hold, real estate
and personal property;
2. To sign, execute, acknowledge and deliver all necessary
instruments to sell, release or exchange real estate
and personal property; also to sign, execute, acknowledge
and deliver instruments terminating or modifying such
leases as may now or hereafter be in force and effect
with respect to lands and tenements occupied by the
Corporation as tenant;
3. To execute and file any and all instruments, documents,
forms, reports and applications relating to real estate
necessary or proper for filing before administrative or
executive officers, boards and agencies, whether federal,
state or municipal; and to procure any authorization,
permit or license from any officer, board or agency,
federal, state or municipal;
�+. To sign, execute, acknowledge and deliver, contracts for
the construction, repair and maintenance of properties
of the Corporation;
THIS INSTRUMENT HEREBY gives and grants unto said attorneys -
in -fact and agents and each of them, full power and authority to
do and perform all and every act or thing necessary or incidental
to the proper exercise of the powers herein specified, as fully
to all intents and purposes as the Corporation or its authorized
officers and directors might or could do Lf personally present,
and hereby ratifies and confirms all that said attorneys -in -fact
and agents and each of them, have done since October 10, 1988 or
shall lawfully do or cause to be done by virtue hereof. The
authority duly granted by this Power of Attorney may not be
reassigned.
IN WITALSS 1W111E'FE0F, said MOBIL OIL CORPORATION has caused
these present8 to be executed by a Vice President and its corpo-
rate seal to be hereunto affixed and attested by a Senior Assis-
tant Secretary this 14th day of November, 1988.
MOBIL OIL CORPORATION
ATTEST:
By:
ice President
J.P. KEEHAN
Senior Assistant Secretary ?VMrZomTFTMn r,nPY
THE STATE OF VIRGINIA)
COUNTY OF FAIRFAX )
BEFORE PSE, the undersigned authority in and for Fairfax County, Virginia
on this LQ__day of L=L2(j1iL� ( , 1989 personally appeared ��
known to me to be the person whose name is -subscribed to the foregoing in trument,
and known to me to be the &4fl pACf 1 44�, respectively, of MOBIL OIL
CORPORATION, a New York corporatio , and cknowledged to me that they executed
the said instrument for the purposes and consideration therein expressed, and
as the act and deed of said corporation.
GIVEN under my hand and seal of office this_day of�'tiQ�1��;
Notar Public
My Commission Expires: My Commission Expires April 26, 1993
�'Atji
LAFL
CITY OF DIAMOND BAR
I N T E R O F F I C E M E M O R A N D U M
DATE: January 9, 1990
TO: Honorable Mayor and Members of the City Council �j,
1
FROM: Robert L. Van Nort, City Manager and Andrew V. Arczynski,
City Attorney
SUBJECT: Mediation Clause for City Contracts
Attached is the mediation clause you requested at the January 2,
1990 meeting. After you have had a chance to review it, please let
the City Manager know when you would like it scheduled on an
agenda.
MEDIATION. Any dispute or controversy arising under
this Agreement, or in connection with any of the terms and
conditions hereof, shall be referred by the parties hereto for
mediation. A third party, neutral mediation service shall be
selected, as agreed upon by the parties and the costs and
expenses thereof shall be borne equally by the parties hereto.
In the event the parties are unable to mutually agree upon the
mediator to be selected hereunder, the City Council shall select
such a neutral, third party mediation service and the City
Council's decision shall be final. The parties agree to utilize
their good faith efforts to resolve any such dispute or
controversy so submitted to mediation. It is specifically
understood and agreed by the parties hereto that referral of any
such dispute or controversy, and mutual good faith efforts to
resolve the same thereby, shall be conditions precedent to the
institution of any action or proceeding, whether at law or in
equity with respect to any such dispute or controversy.
L\1011\MEDIATN\DB 2.1
1
CITY OF DIAMOND BAR
I N T E R O F F I C E M E M O R A N D U M
DATE: January 9, 1990
TO: Honorable Mayor and Members of the City Council
FROM: Robert L. Van Nort, City Manager and Andrew V. Arczynski,
City Attorney
SUBJECT: Mediation Clause for City Contracts
Attached is the mediation clause you requested at the January 2,
1990 meeting. After you have had a chance to review it, please let
the City Manager know when you would like it scheduled on an
agenda.
ter; �
N O D O C U M E N T A V A I L A B L E
A G E N D A I T E M #17
AGENDA NO.
CITY OF DIAMOND BAR
AGENDA REPORT
----------------------------------
DATE: February 2, 1990 MEETING DATE: February 6, 1990
TO: Honorable Mayor and Members of the City Council
VIA: City Manager
FROM: Joann M. Saul, Financial Management Assistant
ISSUE•
The City Council of the City of Diamond Bar at their January 2, 1990 meeting
considered an ordinance regarding solid waste. The ordinance amended Chapter
20.72 of Division 4 of Title 20 of the Los Angeles County Code. The result,
if the ordinance was adopted, would be that all waste haulers who operate
within the city limits would be required, within 60 days of passage of the
ordinance, to provide recycling services to residences as part of their waste
collection services. At the request of a local hauler, the item was removed
from the agenda to be placed on the February 6, 1990 agenda in order to give
local waste haulers time to respond to the proposed ordinance. As a result
of this postponement, staff was instructed to research alternatives to the
ordinance.
The three alternatives staff has looked into regarding solid waste and
recycling were:
1) Ordinance 90 -XX amending Chapter 20.72 of Division 4 of Title 20
of the Los Angeles County Code pertaining to waste collection
permits (Exhibit A).
2) The proposed Los Angeles County Metropolitan Area Waste -By -Rail
System Joint Powers Authority (Exhibit B).
3) A Request for Proposal for the Collection, Removal and Disposal of
Residential, Multi -Residential, and Commercial Refuse and Curbside
Recycling in the City of Diamond Bar (Exhibit C).
FISCAL IMPACT:
Amount Requested $
Budgeted Amount $
In Account Number:
Deficit: $
Revenue Source:
BY:
RoMert L. Van
City Manager
(Narrative continued on next page if necessary)
-- --------------------
Nort Andrew V. Arczynski
City Attorney
--------------------
Linda Magnuson
Sr. Accountant
Solid Waste
Page Two
Ordinance No. XX (1990):
The ordinance, as proposed, would dictate that waste haulers, within 60
days of passage of the ordinance, implement a resource and recovery
program. The haulers would be required to collect recyclables at least
once a week, dispose of recyclables at a recycling center, station or
facility, and dispose of green waste at a composting center, station,
or facility or landfill which accepts green wastes for refuse cover.
The haulers would not be permitted to dispose of recyclables in a
traditional landfill or trash collection facility unless approved by the
City Manager. Public awareness and education programs would be the
waste hauler's responsibility. Furthermore, monthly reports would be
required to be submitted to the City Manager on a quarterly basis.
These reports would include items such as tonnage collected, number of
residences participating in the recycling program, revenue from
recyclables, etc.
Proposed Los Angeles County Metropolitan Area Waste -By -Rail System Joint
Powers Agreement:
This project is being coordinated by San Gabriel Valley Association of
Cities (SGVAC), the Association's Solid Waste Committee, and the Los
Angeles County Sanitation District (LACSD) in order to implement a
waste -by -rail system for the Los Angeles County Metropolitan Area. The
project would involve the formation of a Joint Powers Authority to
oversee the system.
The waste -by -rail and disposal system would consist of four basic
components:
1) Transfer/loading stations where waste is transferred from
collection trucks into railcars or from collection trucks into
truck mounted trailers for "piggyback" transport on rail cars.
2) Rail transport to transport waste to a remote location
utilizing existing rail lines.
3) Unloading stations where containers are unloaded from the rail
cars for a short transport to its new location.
4) Ultimate disposal at a sanitary landfill.
During 1988 and 1989 SCAG (Southern California Association of
Governments) and LACSD undertook a feasibility study and found that rail
haul was a feasible venture. The two agencies issued a Waste -By -Rail
Request for Proposal and received ten (10) responses from which LACSD
and the Solid Waste Committee produced a "short list" of the most
promising proposals. Currently, SGVAC and LACSD are proceeding with the
evaluation of these project proposals and the implementation of a Joint
Powers Authority.
The Joint Powers Authority is proposed to oversee the development and
operation of the waste -by -rail project. The responsibilities of the
Solid Waste
Page Three
Authority would include securing waste commitments for the project,
negotiating and entering into a master contract to implement the system,
setting per ton tipping fees, administering overall operations and
allocating system capacity.
The agreement to establish the Joint Powers Authority is still being
finalized. Parties to the agreement would be LACSD and cities/counties
with waste commitments that, in aggregate, total at least the minimum
waste tonnage necessary to implement the system (24,000 tons per week).
LACSD would execute the agreement first then cities/counties could
become parties to the agreement through execution of an amendment
committing waste to the project. The commitments would be considered
firm, put -or -pay contracts to deliver a specific quantity of waste over
a specified term and for a definite per ton tipping fee to be set by the
authority. There would be no refunds for unused waste management
capacity. However, cities could "sell" their unused capacity to other
cities/counties.
The project would be implemented in three phases. In Phase I, SGVAC
takes the lead role in obtaining waste commitments for the Joint Powers
Authority. LACSD would be responsible for the evaluation of the project
proposals. At this stage there would be no cost to the cities/counties
with waste commitments.
During Phase II, the Joint Powers Authority would continue the
evaluation of proposals and negotiations leading to the implementation
of the master contract and oversee the completion of the system by the
contractor. At this stage administrative costs are to be borne by the
members in proportion to their waste commitment.
Phase III is the system operation. once construction is completed,
commercial operations have commenced, and the system begins accepting
waste, the Joint Powers Authority would be responsible for overseeing
the operation of the system and administering the system's capacity.
Operating costs of the system shall be paid be a per ton tipping fee.
The fees would reflect incentives provided to cities/counties committing
waste to the project as follows:
First Year
Second Year
After Second Year
Tipping Fee
Base Rate
Base Rate + 5%
Base Rate + 10%
Administrative costs are to be paid by a per ton administrative fee.
Solid Waste
Page Four
Request for Proposal for the Collection Removal and Disposal of
Residential, Multi -Residential and Commercial Refuse and Curbside
Recycling in the City of Diamond Bar
The request for proposal for solid waste and recycling services is
currently in its draft form. The request for proposal would allow the
City to identify a potential hauler(s) for an exclusive or non-
exclusive franchise for solid waste and recycling. It is designed to
allow prospective franchisees to submit a proposal in one or more areas:
Residential Collection, Multi -Residential Collection, Commercial
Collection, Curbside Recycling, and Household Hazardous Waste
Collection. This would allow the hauler(s) to design their own programs
so that they may specialize in a certain area possibly benefiting
themselves and the City by offering a cost effective, quality program.
The primary guideline that should be followed in the review of the
submitted proposals is the Sher Bill (AB 939). Any hauler(s) signing
an agreement with the City should be required to comply with the
mandates required by the bill.
The Request for Proposal is in its draft stage and needs further input
from Council, staff, and consultants before being presented to
prospective haulers. Public meetings regarding the solid waste and
recycling issues were held with varied reactions from those who
attended.
The proposal attached is a Request for Proposal only. It is not
intended to be used for bid purposes. The intention of the packet is
to locate haulers with the interest and capability of providing cost
effective and quality solid waste and recycling programs for the
community.
Unfortunately, the financial impact of any of the alternatives discussed is
unknown at this time. The ordinance itself will not directly financially
impact the City at this time. It is assumed that the cost will be borne by
the hauler and the residents. The cost for the Waste -By -Rail Joint Powers
Authority lies in the per ton tipping fee and the administrative costs.
However, since the Joint Powers Authority is still in its formation stage,
the base rate for the fees has yet to be established, hence the fiscal impact
on the City of the Waste -By -Rail system is unknown. Finally, the fiscal
impact of franchising the Solid Waste/Recycling program is also unknown.
Until such time as proposals are received and franchise fees (if applicable)
are determined, the actual cost or benefit to the City will remain an
unknown.
RECOMMENDED ACTION:
It is recommended that Council consider how rapidly it wishes the City to
begin waste reduction measures. If the Council wishes these measures to take
effect as soon as possible, staff recommends that Council adopt the proposed
ordinance as a temporary solution. Meanwhile, staff shall be able to
Solid Waste
Page Five
continue to research the Waste -by -Rail Joint Powers Authority and the Request
for Proposal for the Collection, Removal, and Disposal of Residential, Multi -
Residential, and Commercial Refuse and Curbside Recycling in the City of
Diamond Bar in order that by sometime in the near future a more permanent
solution may be implemented.
If a permanent solution, without using an interim program, is what the
Council is seeking, staff recommends that Council set aside the ordinance and
direct staff to further pursue a more permanent alternative.
As one can see, the choices that Council has are numerous. Any one of the
alternatives or any combination of them could be the chosen path. The goal
of the City is to aid in the solution to the State's solid waste crisis.
Council must determine which way they feel is best for the community as a
whole.
Jo nn M. Saul
EXHIBIT A
ORDINANCE NO. (1990)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR AMENDING CHAPTER 20.72 OF
DIVISION 4 OF TITLE 20 OF THE LOS ANGELES
COUNTY CODE, AS HERETOFORE ADOPTED BY
REFERENCE, PERTAINING TO WASTE COLLECTION
PERMITS.
The City Council of the City of Diamond Bar does ordain
as follows:
Section 1. Section 20.72.030 of Chapter 20.72 of
Division 4 of Title 20 of the Los Angeles County Code hereby is
amended to read, in words and figures, as follows:
1120.72.0101 Exemptions. No waste collector permits
shall be required for the hauling or disposal of vegetative
cuttings, other solid waste not containing garbage, or manure to
a legal place of disposal as a part of gardening or horticulture.
The exemption under this section shall not apply to recyclable
materials."
Section 2. Section 20.72.090 of Chapter 20.72 of
Division 4 of Title 20 of the Los Angeles County Code hereby is
amended to read, in words and figures, as follows:
1120.72.090 Yard cuttings and other solid wastes -
Collection conditions. Vegetative cuttings, shrubs, branches and
related materials not reasonably susceptible to being placed in
waste containers may be deposited for collection in securely tied
bundles not to exceed reasonable dimensions and lifting weights
for an average physically fit individual except where mechanical
loading systems are used. Other solid wastes not reasonably
1
susceptible to being placed in containers may be deposited for
collection without being placed in containers if no item exceeds
reasonable dimensions and lifting weights for an average
physically fit individual except where mechanical loading systems
are used. Recyclable materials shall be collected in the manner
provided by this Chapter."
Section 3. A new Section 20.72.170 hereby is added to
Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County
Code to read, in words and figures, as follows:
"Section 20.72.170 Recyclable Materials Collection
Program. All waste collectors operating within the City of
Diamond Bar shall provide recycling collection services to
residences as part of their waste collector permits within sixty
(60) days of the effective date of this Ordinance.
"The purpose of this program is to implement the City's
interim resource and recovery policies which are contained in the
April 11, 1989 Recycling Element of the Solid Waste Management
Action Plan published by Los Angeles County."
Section 4. A new Section 20.72.171 hereby is added to
Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County
Code to read, in words and figures, as follows:
1120.72.171 Definitions. For purposes of the recycling
program, the following definitions shall apply:
"Composting. `Composting' means the product resulting
from controlled biological decomposition of organic wastes that
are source separated from the solid waste stream.
7
"Composting Center, Station or Facility. `Composting
Center, Station or Facility' are facilities whose principal
function is to receive and to process green waste through
composting.
"Green Wastes. `Green wastes' means vegetative
cuttings, shrubs, stumps, brush, tree trimmings, grasses and
related materials which have been separated from other solid
waste. Green waste does not include stumps with diameters
exceeding 10 inches.
"Recyclable Materials. `Recyclable materials' means
aluminum and metal cans, newspapers and glass bottles or jars.
The City Manager may expand the definition to include plastics
and green wastes upon 30 -day written notice to the waste
collectors.
"Recycling. `Recycling' means the process of
collecting, sorting, cleansing, treating, and reconstituting
materials that would otherwise become solid waste, and returning
them to the economic mainstream in the form of raw materials for
new, reused, or reconstituted products which meet the quality
standards necessary to be used in the marketplace.
"Recycling does not include transformation as defined
as the incineration, pyrolysis, distillation, gasification, or
biological conversion other than composting.
"Recycling Center, Station or Facility. `Recycling
center, station or facility' are facilities whose principal
function is to receive, store, convert, separate, or transfer
3
recyclable materials for processing.
"Residence. `Residence' means a single-family
residence or multiple -residence consisting of two units or less.
"Solid Waste. `Solid waste' means all putrescible and
non-putrescible solid, semisolid and liquid wastes including
garbage, trash refuse, paper, rubbish, ashes, industrial wastes,
abandoned vehicles and parts thereof, discarded home and
industrial appliances, manure, vegetable or animal solid and
semisolid wastes and other discarded solid and semisolid wastes
and recyclable materials. `Solid waste' does not include
hazardous waste, as defined in Section 66714.8 of the Government
Code or Section 25117 of the Health and Safety Code.
"Waste Collector. `Waste Collector' is defined by
Section 20.56.110 of Chapter 20.56 of Division 4 of Title 20 of
the Los Angeles County Code as heretofore adopted."
Section 5. A new Section 20.72.186 hereby is added to
Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County
Code to read, in words and figures, as follows:
1120.72.186 Recyclable Materials Collection Services -
Minimum Standards.
"Waste collectors shall:
"1. Provide an original and any replacement recyclable
materials container(s) to each residence. The container (s)
shall be a rigid plastic bin, or bucket or bag of sufficient
strength to contain the recyclable materials and not cause health
or safety hazards to residences or collector personnel. The
4
container (s) shall be provided without charge and remain the
collector's property.
112. Collect recyclable materials at least once a week,
on the same day, and during the hours specified for regular
refuse collection. No alternate collection schedule is permitted
unless approved by the City Manager. Waste collectors may collect
the containers which are placed at the curbside or the rear yard
in the same manner as regular refuse collection.
113. Return or replace containers to the location where
found. Containers or lids shall not be deposited in the street
or on adjoining property.
114. Provide recycling collection services to each
location within the areas covered by the program that the waste
collector serves for regular refuse collection. Such service
shall be provided at non-discriminatory rates."
Section 6. A new Section 20.72.187 hereby is added to
Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County
Code to read, in words and figures, as follows:
"20.72.187 Disposal of Recyclable Materials. Waste
collectors shall sell, give or otherwise transfer recyclable
materials collected from residences to a recycling center,
station or facility.
"Waste collectors shall sell, give or otherwise
transfer green waste collected from single-family residences to a
composting center, station or facility or to landfills permitted
to accept green wastes for refuse cover.
5
"In no event shall the waste collector dispose of any
recyclable materials in a traditional landfill or trash
collection facility unless otherwise approved by the City
Manager."
Section 7. A new Section 20.72.188 hereby is added to
Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County
Code to read, in words and figures, as follows:
1120.72.188 Monthly Reports. Waste collector haulers
shall prepare monthly recycling service collection reports. The
report shall include information on the total number of
residences served by regular refuse collection, number of
residences participating in the recycling program, tonnage of
total recyclables, tonnage of each individual recyclable
collected, total operation costs, and revenues derived from the
sale of recyclables, and any other pertinent information as
identified in any waste collector agreement or permit issued by
the City.
"All such reports are to be submitted on a quarterly
basis. Unless otherwise notified, all reports shall be mailed or
hand delivered to the City Manager, City of Diamond Bar, 21660 E.
Copley Drive, Suite 100, Diamond Bar, California 91765.
Section 8. A new Section 20.72.189 hereby is added to
Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County
Code to read, in words and figures, as follows:
1120.72.189 Recycling Education Program. Waste
collector haulers shall provide a public awareness program for
R
their customers which shall include but is not limited to,
literature and other information designed to promote public
participation and awareness in the community for the need,
benefits and availability of recycling services."
Section 9. The City Clerk shall certify to the
adoption of this Ordinance and shall cause the same to be posted
in three (3) public places within the City of Diamond Bar within
fifteen (15) days after its passage in the manner prescribed by
Resolution No. 89-6.
ADOPTED AND APPROVED this day of
, 1990.
Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond
Bar, do hereby certify that the foregoing Resolution was
introduced at a regular meeting of the City Council of the City
of Diamond Bar on the day of , 1990, and
was finally passed at a regular meeting of the City Council of
the City of Diamond Bar held on the day of ,
1990, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Lynda Burgess, City Clerk
of the City of Diamond Bar
N\1011WWASTE\DB 5.5 7
KEY PROVISIONS OF THE PROPOSED
LOS ANGELES COUNTY METROPOLITAN AREA
WASTE -BY -RAIL SYSTEM
JOINT POWERS AGREEMENT
JANUARY, 1990
PURPOSE
EXHIBIT B
To establish the Los Angeles County Metropolitan Area Waste -by -Rail Authority
("Authority"), also commonly referred to as the "Rail Haul Authority", to implement a waste -by -
rail and disposal system to handle a minimum of 24,000 tons of solid waste per week generated in
Los Angeles and adjacent counties, and to secure commitments for this waste.
2. PARTIES
Contracting parties shall be Sanitation District No. 2 ('District") and those cities and county
governments in Los Angeles and adjacent counties which become party to the Agreement by
committing their waste to the project ("Cities").
3. TERM
Term to be 25 years, subject to adjustment by mutual agreement (e.g., to coincide with the
term of a major contract). Agreement may be extended for subsequent terms by mutual consent.
The Agreement terminates one year after execution by District if less than 24,000 tons of waste
per week has been committed to the system, or earlier by mutual consent if there is no evidence
of substantial implementation of the proposed project.
4. AUTHORITY
a. Formation
The Authority is formed when 24,000 tons or more of solid waste per week are committed
to the system.
b. Members
Upon formation of the Authority, "Members" are all cities and counties party to the
Agreement and committing waste to the project. Members which become party to the Agreement
at an early date are entitled to incentives such as lower fees for use of the proposed system and
priority if system disposal capacity is limited.
C. Board of Directors
The permanent governing body of the Authority shall be a Board of Directors composed
of five members of unspecified term. Initially, four directors shall be elected by Members, and one
director appointed by District. Any vacancies of Member -elected directors shall be filled by
election of Members; vacancies of the District -appointed director position shall be filled by
appointment by District.
The Agreement specifies the conduct of the Board, including election of a Chairperson and
Vice Chairperson, that the Secretary of District shall serve as Secretary, that Treasurer of the
County of Los Angeles shall serve as Treasurer, and the Auditor of the County of Los Angeles
shall serve as Controller. The Board shall appoint a Project Director and Staff to implement the
project. The Board shall have those powers necessary to carry out the purpose of the Authority.
6. CONTRIBUTIONS
All administrative expenses of the Authority shall be divided proportionately among
Members with Members paying an annual administrative fee (prior to system operation), or a per
ton fee (when the system becomes operational). New Members shall pay their proportionate share
of previous expenses, and existing Members shall be reimbursed accordingly.
7. COMMITMENT OF SOLID WASTE
Cities commit waste to the system which become effective only if the Authority is formed.
Amendments to the Agreement committing a City's waste to the project must specify that the City
pay in advance for the waste commitment which is non-refundable; however, if the City's waste
delivered to the system is less than the waste commitment, the City may assign or sell its remaining
waste commitment to others. During any week a City's waste delivered to the project may exceed
its waste commitment by 10% if the average for the previous 52 weeks does not exceed the City's
commitment. Members committing waste within one year after District executes the Agreement
will be charged a "base rate" for management of their waste. Cities committing waste during the
second year will be charged 5% over the base rate, and Cities committing waste thereafter will
be charged 10% over the base rate.
Sample Calculation
A city has committed 1,000 tons per week of its waste to the Authority, and has
agreed to pay a base rate of $50/ton (hypothetical). Therefore, before any given week the
city would prepay to the Authority the following:
1,000 tons/week x $50/ton = $50,000/week
ii
D.,rir:z a pa, ticu ar uee the amount of waste the City or its assignees deliver to
the Authority does not exactly equal its waste commitment of 1,000 tons per week.
CASE 1. Less than 1,000 tons of waste is delivered. The City is charged for its full
commitment of 1,000 tons (i.e., there is no refund of any part of its $50,000
prepayment).
CASE 2. More than 1,000 tons but less than 1,100 tons of waste is delivered, and the
average over the previous 52 weeks does not exceed 1,000 tons/week. Then,
the City does not incur any charges in addition to its prepayment of $50,000
for its commitment of 1,000 tons.
CASE 3. More than 1,000 tons but less than 1,100 tons of waste is delivered, and the
average over the previous 52 weeks equals or exceeds 1,000 tons/week
Then, the City is charged, in addition to its prepayment of $50,000, an
amount equal to the excess over 1,000 tons multiplied by its normal per ton
rate.
8. PROJECT IMPLEMENTATION
Under the direction of the Board of Directors, District -personnel .shall provide -project _ ----
management services and staff to implement the project and invoice the Authority for costs
incurred.
9. INSURANCE AND INDEMNIFICATION
General liability and technical performance insurance to be provided as specified. Parties
to be held harmless for actions of Authority.
10. OTHER ADMINISTRATIVE MATTERS
The Agreement also specifies proportionate -distribution of net revenues/expenditures and
assets at termination, that administrative procedures are to be consistent with District's procedures,
requires a reserve fund of unspecified size, and provides for voluntary contributions.
111
EXHIBIT C
REQUEST FOR PROPOSAL FOR THE COLLECTION,
REMOVAL, AND DISPOSAL OF RESIDENTIAL, MULTI -
RESIDENTIAL AND COMMERCIAL REFUSE AND
CURBSIDE RECYCLING IN THE CITY OF DIAMOND BAR
1. Notice is hereby given that the City of Diamond Bar is
inviting proposals from a firm or firms for the awarding of
Residential, Multi -residential, and Commercial Collection
and Curbside Recycling Franchise Agreement(s).
2. The provisions contained in this Request for Proposals
constitutes the minimum requirements for any agreement
awarded. The City Council may require additional conditions
and requirements as it deems necessary.
3. A proposer's conference of prospective franchisees will be
held at the Walnut Valley Unified School District Board Room
on , 1990 at a.m. The Walnut
Valley Board Room is located at 880 S. Lemon Street, Diamond
Bar, California. Questions regarding the Request for
Proposals will be addressed at that time.
4. Two copies of sealed written proposals must be received in
the Office of the City Clerk, 21660 East Copley Drive, Suite
100, Diamond Bar, California, no later than 5:00 p.m. on
1990. The City reserves the right to accept any
proposal in whole or in part or to reject any or all
proposals and to waive any minor non -substantive
irregularities and/or omissions in the proposal or proposal
process.
5. Immediately following the closing date for the receipt of
proposals, an evaluation of the qualifications as reflected
in the proposals and as confidentially verified by
responsible references will be conducted. The City Manager
may recommend one or more applicants to the City Council and
proposers may be required to make presentations to the City
Council. All applicants will be notified in writing of the
outcome.
City Manager
City of Diamond Bar
, 1990
CITY OF DIAMOND BAR
REQUEST FOR PROPOSALS FOR THE COLLECTION,
REMOVAL AND DISPOSAL OF RESIDENTIAL, MULTI-
FAMILY AND COMMERCIAL WASTE AND CURBSIDE
RECYCLING.
SECTION I. GENERAL INFORMATION
A. Purpose: The City of Diamond Bar is desirous of receiving
bids from refuse haulers for the purpose of identifying
those who are capable of entering into a Residential, Multi -
residential, and/or Commercial Refuse Collection and/or
Curbside Recycling Franchise Agreement(s) with the City.
Service under this agreement would begin on or before July
1, 1990. This Request for Proposal (RFP) is intended to
provide interested operators with general information
regarding the existing refuse operations and to establish
guidelines under which the operator selection process will
be conducted.
B. Agreement: Any selected operator(s) will be required to
enter into an agreement with the City. The proposed life of
the agreement is five (5) years.
C. Service Provisions: The selected proposer(s) shall be
responsible for all aspects of residential, multi -
residential, and/or commercial refuse collection and
disposal as well as curbside recycling in the City of
Diamond Bar, including all billing and accounts receivables
and payables, vehicle maintenance, customer services, and
the securing of a dump site as specified in the agreement
and City (County) Municipal Code Section
D. City's Right to Refect Proposals• The City may, at its sole
discretion, reject any and all proposals submitted in
response to this RFP. The City shall not be liable for any
cost incurred in connection with the preparation, submission
and review of any proposal.
In the event the City accepts a proposal, an agreement may
be entered into with the selected party (parties).
Selection of the proposal will be made on the basis of the
outline criteria. The City reserves the right to negotiate
final terms of any Franchise Agreement with the selected
party (parties).
E. Proposer's Conference: A proposer's conference of
prospective franchisees will be held at the following time
and place for the purpose of addressing questions related to
this RFP. It is strongly urged that all proposers attend
the bidder's conference.
Proposer's Conference of Prospective Franchisees
The City of Diamond Bar
Walnut Valley Unified School District
Board Room
880 South Lemon
Diamond Bar, CA 91789
Date: , 1990
Time:
Only those questions concerning the Agreements, the proposal
process,and specifications related to existing operations
will be considered at the Conference. No private
consultations between any proposer and the City will be
held. Prospective consultants are not permitted to make any
direct or indirect (through others) contact with the City
Council members or Selection Committee members concerning
their proposal, except in the course of official briefings,
interviews, or presentations scheduled and arranged by the
City Manager. Violations of these rules will be grounds for
disqualification from consideration. The City has only
limited knowledge related to the existing refuse collection
operations.
F. Public Disclosure of Proposals: All proposals received in
response to this RFP shall become the property of the City
of Diamond Bar. All proposals shall become a matter of
public record with the exception of those parts of each
proposal defined as "business" or "trade secrets". Said
parts must be submitted in an envelope and clearly marked as
"Trade Secret," "Confidential" or "Proprietary". The City
shall not be liable or responsible for anything resulting
from the disclosure of any RFP or any part thereof.
Submission of a proposal acknowledges agreement with the
provisions and affirms that all items submitted in response
to this RFP or related thereto are disclosable public
records.
G. Conditions and Requirements:
1. The proposer is responsible for making all necessary
investigations and examinations of all related
documents, geographic areas and collection conditions
of the City. Submission of a proposal signifies the
proposer has made such investigations and examinations.
2. The City assumes no responsibility for any
understanding or representation concerning conditions
made by any of its officers or employees prior to the
execution of the final agreement unless they are
included in this RFP.
3. Any reasonable inquiry to determine the responsibility
of the proposer may be conducted by the City. The
submission of a proposal shall constitute permission by
a proposer for the City to verify all information. If
the City deems it necessary, additional information may
be requested from any proposer. Failure to comply with
such request will be grounds for disqualifying a
proposer from further consideration.
4. A proposer may withdraw its proposal any time prior to
the date and time set forth for the deadline. A
written request to the City Manager is required.
5. All proposals shall be firm offers and may not be
withdrawn for a period of 60 days following the RFP
submittal deadline.
6. No more than one proposal for the same program from an
individual, partnership, corporation, or association
under the same or different names will be considered.
If there is good cause for believing collusion exists
among those making proposals, none of those
participants shall be considered in this or future
proposals.
7. Proposers may submit a proposal for one or more of the
following programs:
1) Residential Collection
2) Multi -Residential Collection
3) Commercial Collection
4) Curbside Recycling
5) Household Hazardous Waste Collection
SECTION II. REQUIRED INFORMATION
A. Preparation of Proposals: All responses to this RFP must be
made in accordance with outlined specifications. Failure to
adhere to any specification may be cause for rejection of
the proposal. Proposers must complete and submit all
information and documents contained herein as part of their
proposal. A copy of all forms and documents required are
provided herein. Failure to submit all required materials
specified may be grounds for proposal rejection.
B. Ability to Perform. Proposers must present evidence,
satisfactory to the City, indicative of their ability to
meet the service requirements as set forth in the Draft
Agreement and Municipal Code Sections. Thus, each proposer
must include the following information with their proposal:
1. The company's name, address, and telephone number.
2. The names, business addresses and telephone numbers of
the company's officers, directors and associates.
3. The names, business addresses, telephone numbers, and
resumes of all individuals controlling, or being
entitled to have or control, 5% or more of the
company's ownership and a listing of their respective
ownership share.
4. The names and addresses of any parent or subsidiary of
the firm or other business entity owning or controlling
the firm in whole or in part, and a statement
describing the nature of any such parent or subsidiary
business entity, and the areas served thereby.
5. A listing of all California municipalities and counties
the proposer, its parent or subsidiary, has a contract
for the collection, removal and disposal of
residential, multi -residential and/or commercial
refuse. Also provide the current status of the
contracts including commencement, expiration date and
the name, title, and phone number of the person able to
verify such experience.
6. A detailed and complete financial statement of the
firm, with an opinion rendered by a certified public
accountant regarding the fiscal year preceding the date
of the application.
If the firm's financial statement indicates the firm is
not in position to provide the services, the firm must
submit a letter or other acceptable written evidence
form a recognized lending institution or funding
source, addressed to both the firm and the City, making
a clear statement of its intent as lending institution
or funding source to provide whatever capital shall be
required by the firm to meet the service requirements.
7. A documented review of all past and present experience
in the refuse collection, removal, and disposal
business and all other experience in other related
fields including recycling, waste to energy,
composting, waste reclamation, household hazardous
materials, and landfill operations.
8. A detailed description of the plan for curbside
recycling and the automated collection, removal, and
disposal of residential refuse must include the
following:
i. The hours residential and commercial
collections will take place. (Collection
may not be done before 6:00 a.m. nor after
5:00 p.m.)
ii. The size of proposed collection crews.
iii. Method of automated collection.
iv. Identification of disposal methods to be
utilized. (Use of waste -to -energy facilities
will not be permitted.)
V. Method and frequency of billing and
description of billing equipment.
vi. Public information efforts.
vii. Method of curbside recycling.
viii. Method of green waste collection and disposal
ie: chipping or composting.
9. Indicate where and by whom vehicle and equipment
maintenance will be conducted.
10. A statement of any collection limitations or
enhancement related to collection quantities, size of
items, or other restrictions.
11. A minimum of five business references giving their
names, addresses and phone numbers in each instance.
12. A minimum of five credit references giving names,
addresses, and telephone numbers of each reference.
13. An executed copy of the City's "Affidavit of Non
Collusion by Contractor" form.
14. A history of the Company's Workers' Compensation
Experience Modification Factor.
15. A description of the construction of the commercial
containers the proposer will provide.
16. A description of:
a. Plans to minimize any collection problems during
the initiation of service, including the
distribution of containers to bin and drop -off -
box customers.
b. How responses to customer complaints will be made.
C. How requests for changes in service levels by
residential and commercial establishments will be
accommodated.
d. How working capital will be supplied to initiate
and perform the required collection work which
shall include an estimate of the expected capital
required for start-up operation in Diamond Bar.
e. How billings for Roll -off -box and special/
unscheduled other commercial services will be
handled.
SECTION III. SUBMISSION OF PROPOSALS
A. Authorization. If the proposal is made by an individual, it
shall be signed with the full name of the proposer and the
address shall be given. If it is made by a partnership, it
shall be signed with the partnership name and by an
authorized general partner. If it is made by a joint
venture, it shall be signed with the full name and address
of each member. If it is made by a corporation, it shall be
signed by the president and the secretary, and the corporate
name and the corporate seal shall be affixed in the place
provided.
B. Submission of Proposals. Proposals must be submitted in a
sealed envelope, plainly marked with the name, address, and
telephone number of the proposer and bearing the words,
"Proposal for the Collection, Removal and Disposal of
Residential Multi -Residential and Commercial Refuse and
Curbside Recycling in the City of Diamond Bar." It is the
sole responsibility of the proposer to see that the proposal
is received before the submission deadline. The proposer
shall bear all risks associated with delays in the U.S.
mail.
C. Submission Deadline. All proposals shall be submitted to
the City of Diamond Bar, City Clerk's Office, 21660 East
Copley Drive, Suite 100, Diamond Bar, California 91765 no
later than 5:00 p.m. on , 1990.
SECTION IV. SELECTION PROCESS AND EVALUATION CRITERIA
A. Evaluation Criteria. The City Council reserves the right to
act as the sole judge of the content of all proposals. In
soliciting these proposals, it is the intent of the Council
to have the best possible service provided to the general
public. Therefore, selection of the proposer will be based
upon, but not limited to, the following considerations and
criteria:
-The proposed service rates.
-The quality of service proposed.
-Proposer's financial status and ability to finance the
operation.
-Proposer's demonstrated experience with similar operations.
-The proposer's experience in curbside recycling and
contingency plan to comply with required mandates covered
under AB 939.
-Proposer's ability to maintain and operate required
equipment.
-The type and size of equipment proposed.
-The firm's willingness and demonstrated ability to meet its
service demands, provide innovative methods of energy (i.e.
alternate fuels for vehicles) and waste conservation.
-The applicant's safety record and proposed safety
standards.
-Any other considerations deemed pertinent by the City
Council for safeguarding the interests of the City and the
public.
B. Selection/Evaluation Process. All proposers will be
evaluated, based on the above criteria, by the City Manager
who shall make a recommendation to the City Council. The
City Council shall have the authority to accept or reject
any or all proposal(s) submitted and shall have the right to
award or deny the awarding of the Collection Agreement for
the City.
SECTION V. INQUIRIES
A. Inquiries. Inquiries related to this Request for Proposals
should be directed to Joann Saul.
Webster's Refuse Disposal
P.O. Box 458
13940 E. Live Oak Avenue
Baldwin Park, California 91706
818/960-7551
January 8, 1990
The Honorable Mayor Phyllis Papen
and City Council
City of Diamond Bar
21660 E. Copley Drive., Suite 330
Diamond Bar, California 91765
Dear Mayor and City Council:
r
A Waste Management Companyr�
N
Oil 4'�,
J�v
As you know Webster's Disposal, in concert with the Diamond
Bar Improvement Association, has been excited and honored to be
the only company to provide recycling services to the community of
Diamond Bar.
On December 31st, our joint venture with the Improvement
Association met the end of its contractual agreement. We are
continuing to provide curbside recycling services. However, since
the new City of Diamond Bar will not be dealing with the issue
of franchising for some time, the interim period creates some
rather difficult problems for Webster's.
While I would like to continue the curbside recycling program,
it seems as though our competition may not be as enthusiastic about
the program. As we all know, curbside recycling programs are not
financially self -supportive, therefore, if Webster's continues to
provide or expand its current program it puts us financially in a
non-competitive situation.
I believe there is a fair and equitable method for the City
to resolve this dilemma and at the same time provide important
recycling services to the residents of Diamond Bar.
Currently, there is an ordinance pending before your council
which creates an equal playing field for all haulers. It simply
requires all haulers who do business in Diamond Bar to provide a
recycling component to their services. Local jurisdictions who
have open competitive areas have found this method the most
equitable way to develop an area -wide recycling effort.
Due to the recent changes in state law AB -939, I believe it's
imperative the City give themselves a leg -up on meeting AB -939's
stiff requirements. I would be more than happy to work with the
council and appropriate city staff regarding the development of a
comprehensive recycling program.
The Honorable Mayor Phyllis Papen
and City Council
City of Diamond Bar
January 8, 1990
Page Two
Thank you for your review of these issue. I look forward to
seeing you soon.
S ,e y,
ay Anders
Director of Government Affairs
and Marketing
RA/dc
cc: Paul Virgil Horcher
John Forbing
Gary G. Miller
Garry H. Werner
ORDINANCE NO. (1990)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR AMENDING CHAPTER 20.72 OF
DIVISION 4 OF TITLE 20 OF THE LOS ANGELES
COUNTY CODE, AS HERETOFORE ADOPTED BY
REFERENCE, PERTAINING TO WASTE COLLECTION
PERMITS.
The City Council of the City of Diamond Bar does ordain
as follows:
Section 1. Section 20.72.030 of Chapter 20.72 of
Division 4 of Title 20 of the Los Angeles County Code hereby is
amended to read, in words and figures, as follows:
1120.72.0101 Exemptions. No waste collector permits
shall be required for the hauling or disposal of vegetative
cuttings, other solid waste not containing garbage, or manure to
a legal place of disposal as a part of gardening or horticulture.
The exemption under this section shall not apply to recyclable
materials."
Section 2. Section 20.72.090 of Chapter 20.72 of
Division 4 of Title 20 of the Los Angeles County Code hereby is
amended to read, in words and figures, as follows:
1120.72.090 Yard cuttings and other solid wastes -
Collection conditions. Vegetative cuttings, shrubs, branches and
related materials not reasonably susceptible to being placed in
waste containers may be deposited for collection in securely tied
bundles not to exceed reasonable dimensions and lifting weights
for an average physically fit individual except where mechanical
loading systems are used. Other solid wastes not reasonably
1
susceptible to being placed in containers may be deposited for
collection without being placed in containers if no item exceeds
reasonable dimensions and lifting weights for an average
physically fit individual except where mechanical loading systems
are used. Recyclable materials shall be collected in the manner
provided by this Chapter."
Section 3. A new Section 20.72.170 hereby is added to
Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County
Code to read, in words and figures, as follows:
"Section 20.72.170 Recyclable Materials Collection
Program. All waste collectors operating within the City of
Diamond Bar shall provide recycling collection services to
residences as part of their waste collector permits within sixty
(60) days of the effective date of this Ordinance.
"The purpose of this program is to implement the City's
interim resource and recovery policies which are contained in the
April 11, 1989 Recycling Element of the Solid Waste Management
Action Plan published by Los Angeles County."
Section 4. A new Section 20.72.171 hereby is added to
Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County
Code to read, in words and figures, as follows:
1120.72.171 Definitions. For purposes of the recycling
program, the following definitions shall apply:
"Composting. `Composting' means the product resulting
from controlled biological decomposition of organic wastes that
are source separated from the solid waste stream.
2
"Composting Center, Station or Facility. `Composting
Center, Station or Facility' are facilities whose principal
function is to receive and to process green waste through
composting.
"Green Wastes. `Green wastes' means vegetative
cuttings, shrubs, stumps, brush, tree trimmings, grasses and
related materials which have been separated from other solid
waste. Green waste does not include stumps with diameters
exceeding 10 inches.
"Recyclable Materials. `Recyclable materials' means
aluminum and metal cans, newspapers and glass bottles or jars.
The City Manager may expand the definition to include plastics
and green wastes upon 30 -day written notice to the waste
collectors.
"Recycling. `Recycling' means the process of
collecting, sorting, cleansing, treating, and reconstituting
materials that would otherwise become solid waste, and returning
them to the economic mainstream in the form of raw materials for
new, reused, or reconstituted products which meet the quality
standards necessary to be used in the marketplace.
"Recycling does not include transformation as defined
as the incineration, pyrolysis, distillation, gasification, or
biological conversion other than composting.
"Recycling Center, Station or Facility. `Recycling
center, station or facility' are facilities whose principal
function is to receive, store, convert, separate, or transfer
3
recyclable materials for processing.
"Residence. `Residence' means a single-family
residence or multiple -residence consisting of two units or less.
"Solid Waste. `Solid waste' means all putrescible and
non-putrescible solid, semisolid and liquid wastes including
garbage, trash refuse, paper, rubbish, ashes, industrial wastes,
abandoned vehicles and parts thereof, discarded home and
industrial appliances, manure, vegetable or animal solid and
semisolid wastes and other discarded solid and semisolid wastes
and recyclable materials. `Solid waste' does not include
hazardous waste, as defined in Section 66714.8 of the Government
Code or Section 25117 of the Health and Safety Code.
"Waste Collector. `Waste Collector' is defined by
Section 20.56.110 of Chapter 20.56 of Division 4 of Title 20 of
the Los Angeles County Code as heretofore adopted."
Section 5. A new Section 20.72.186 hereby is added to
Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County
Code to read, in words and figures, as follows:
1120.72.186 Recyclable Materials Collection Services -
Minimum Standards.
"Waste collectors shall:
"1. Provide an original and any replacement recyclable
materials container(s) to each residence. The container (s)
shall be a rigid plastic bin, or bucket or bag of sufficient
strength to contain the recyclable materials and not cause health
or safety hazards to residences or collector personnel. The
4
container (s) shall be provided without charge and remain the
collector's property.
112. Collect recyclable materials at least once a week,
on the same day, and during the hours specified for regular
refuse collection. No alternate collection schedule is permitted
unless approved by the City Manager. Waste collectors may collect
the containers which are placed at the curbside or the rear yard
in the same manner as regular refuse collection.
113. Return or replace containers to the location where
found. Containers or lids shall not be deposited in the street
or on adjoining property.
"4. Provide recycling collection services to each
location within the areas covered by the program that the waste
collector serves for regular refuse collection. Such service
shall be provided at non-discriminatory rates."
Section 1. A new Section 20.72.187 hereby is added to
Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County
Code to read, in words and figures, as follows:
1120.72.187 Disposal of Recyclable Materials. Waste
collectors shall sell, give or otherwise transfer recyclable
materials collected from residences to a recycling center,
station or facility.
"Waste collectors shall sell, give or otherwise
transfer green waste collected from single-family residences to a
composting center, station or facility or to landfills permitted
to accept green wastes for refuse cover.
5
"In no event shall the waste collector dispose of any
recyclable materials in a traditional landfill or trash
collection facility unless otherwise approved by the City
Manager."
Section 7. A new Section 20.72.188 hereby is added to
Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County
Code to read, in words and figures, as follows:
1120.72.188 Monthly Reports. Waste collector haulers
shall prepare monthly recycling service collection reports. The
report shall include information on the total number of
residences served by regular refuse collection, number of
residences participating in the recycling program, tonnage of
total recyclables, tonnage of each individual recyclable
collected, total operation costs, and revenues derived from the
sale of recyclables, and any other pertinent information as
identified in any waste collector agreement or permit issued by
the City.
"All such reports are to be submitted on a quarterly
basis. Unless otherwise notified, all reports shall be mailed or
hand delivered to the City Manager, City of Diamond Bar, 21660 E.
Copley Drive, Suite 100, Diamond Bar, California 91765.
Section 8. A new Section 20.72.189 hereby is added to
Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County
Code to read, in words and figures, as follows:
1120.72.189 Recycling Education Program. Waste
collector haulers shall provide a public awareness program for
their customers which shall include but is not limited to,
literature and other information designed to promote public
participation and awareness in the community for the need,
benefits and availability of recycling services."
Section 9. The City Clerk shall certify to the
adoption of this Ordinance and shall cause the same to be posted
in three (3) public places within the City of Diamond Bar within
fifteen (15) days after its passage in the manner prescribed by
Resolution No. 89-6.
ADOPTED AND APPROVED this day of
, 1990.
Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond
Bar, do hereby certify that the foregoing Resolution was
introduced at a regular meeting of the City Council of the City
of Diamond Bar on the day of , 1990, and
was finally passed at a regular meeting of the City Council of
the City of Diamond Bar held on the day of
1990, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Lynda Burgess, City Clerk
of the City of Diamond Bar
N\1011\0WASTE M 5.5 7
CITY OF DIAMOND BAR
AGENDA REPORT
February 1, 1990
COUNCIL AGENDA DATE: FEBRUARY 6, 1990
TO: CITY COUNCIL
VIA: ROBERT L. VAN NORT, CITY MANAGER
FROM: RONALD L. KRANZER, CITY ENGINEER
SUBJECT: TENTATIVE TRACT 31977 - FRANK DEVELOPMENT CO. & ANDREW KING
The subject tract proposes to subdivide 16 acres into 22 residential lots - minimum lot size of
20,000 S.F. A tabulation of lot size is attached.
The subject area was once included in a larger tentative tract, Tent. Tr 37075, and for which all
other areas have since recorded as final tracts. This subject area would probably have also been
recorded except for some differences between the various property owners involved in the larger
tentative tract. The streets sewers and storm drains within the subject area were however
constructed because of necessary rights of way which were included in the other recorded tracts.
The proposed lot configuration of this tentative map substantially conforms to the original tentative
map. The one major difference will be in the grading for the various lots. The present plan calls
for major slopes between each lot. The proposed pads, however, will be similar in size to adjacent
developed property. Lots 2 and 3 and Lots 4 and 5 will share common drives to minimize grading
and pad size for each of these lots.
Because this is the last area to be mapped of the original tentative map, there are a couple of 'left
over" pieces. One is called out as NOT A PART and the other lies within a previously recorded
map. In both of these cases, if we were dealing with one large property owner the problem would
be solved by incorporating each of these substandard sized parcels into adjacent lots. The piece
labeled NOT A PART should be combined with the adjacent parcel in Tract 42581. This adjacent
parcel is presently utilizing this area and the developer of this subject tract, Andrew King, is trying
to give him the parcel gratis.
(Narrative continued on next page if necessary)
FISCAL IMPACT:
Amount Requested $
Budgeted Amount $
In Account Number:
Deficit: $
Revenue Source:
y� L=-----i-ti �..�=-x- - - - - - - - - - - - - - - - - - - - - - --------------------
Rert L. Van Nort Andrew V. Arczynski Linda Magnuson
C ty Manager City Attorney Sr. Accountant
City Council - February 6, 1990
Tentative Tract 31977
Page 2
For the other left over piece outside of this subject tract, there has been ongoing negotiations to
effect lot line adjustments between this development and the owner of the other piece and we feel
by the time this subject tract is ready to record some agreement can be reached.
The County of Los Angeles in their review of this proposed tentative map has adequately set forth
all necessary conditions of approval including analysis of the environmental issues stating that the
previous Environmental Impact Report adopted under Tract 36730 (part of Tent. Tr 37075) is
sufficient to the needs of this tract.
RECOMMENDATION;
It is recommended that the City Council of the City of Diamond Bar conditionally approve Tentative
Tract 31977 declaring that the Environmental Impact Report adopted under Tract 36730 is sufficient
to the needs of this tentative tract and adopt Resolution 90-.
RLK:nb:1984:db-cc:tr 31977
RESOLUTION NO. 90-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
APPROVING TENTATIVE TRACT MAP NUMBER 31977 FOR THE SUBDIVIDING OF
16 ACRES INTO 22 LOTS GENERALLY LOCATED ALONG HIGHCREST DRIVE AND
GOLDRUSH DRIVE
WHEREAS, the City Council has reviewed Tentative Tract Map Number 31977, as required
by the Diamond Bar City Code; and
WHEREAS, the proposed Tentative Tract Map for subdivision of 16 acres into 22 residential
lots, all lots within the R 1-25,000 zone, would be compatible with the existing uses and in
conformance with Ordinance 15 adopted by the City of Diamond Bar; and
WHEREAS, the City Council after holding a public hearing on the request and its related
environmental impact assessment on February 6, 1990 finds that approval of the request falls
within the scope of the City Council's authority and makes the following findings of fact:
1. That the use as proposed is consistent with the goals and policies of the General
Plan of the City of Diamond Bar in that, the project substantially conforms to each of the elements
of the General Plan and that the proposed uses are capable of being achieved by application of
existing City Code provisions and rules and regulations so as to be consistent with said goals and
objectives.
2. That the City Council finds that the Environmental Impact Report adopted under
Tract 36730 is sufficient to the needs of this tract.
3. That the design and improvement of the proposed subdivision is consistent with
local zoning and subdivision ordinances, in that, the project as proposed is capable of being
designed and improved so as to comply with the applicable zoning and subdivision ordinance
requirements.
4. That the site is physically suitable for the type of development, in that, the site is
representative of other physically similar areas in the City which have been suitably developed by
this type of development.
5. That the site is physically suitable for the proposed density of development, in that,
the project demonstrates a physical design suitable for the proposed density and free of any
anticipated public health or safety problems.
6. That the design of the subdivision or the proposed improvements are not likely to
cause substantial environmental damage nor substantially and avoidably injure fish or wildlife or
their habitat, in that, no such damage or injury potential has been identified.
7. That the design of the subdivision or the type of improvements is not likely to cause
serious public health problems, in that, the provisions of improvement and design characteristics
adequate to safeguard the public health are included in the project.
8. That the design of the subdivision or the type of improvements will not conflict with
public easements within the proposed subdivision, in that, existing public easements have been
integrated into the proposed uses for this type of project or said easements are no longer
necessary all as set forth in the application.
9. That the discharge of waste from the proposed subdivision into the existing
community sewer system will not result in violation of existing requirements prescribed by the
California Regional Water Control Board.
10. The reports of staff and the Minutes of this meeting are made a part of these
findings.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar
approved Tentative Tract Map Number 31977 subject to the following conditions:
1. This tentative map shall conform to all conditions set forth in proposed conditions
prepared by Los Angeles County Regional Planning for Project # 89-097, Tract Map 31977,
meeting date 11-21-89 a copy of which is attached and made a part hereof.
2. The final map shall be in conformance to Tentative Tract Map marked Exhibit "A" and
dated 2-7-90.
ADOPTED AND APPROVED this 6th day of February, 1990 by members of the City Council.
MAYOR
ATTEST:
City Clerk
I, Lynda Burgess, City Clerk of the City of Diamond Bar, California, do hereby certify that
the foregoing Resolution was duly and regularly passed and adopted by the Council of the City
of Diamond Bar, California, at its regular meeting held on the 6th day of February, 1990, by the
following vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
City Clerk, City of Diamond Bar,
California
2
GROSS LOT AREA IN SQUARE FEET FOR VESTING TENTATIVE TRACT NO. 31977
Lot No. Square Feet
1
38,209
2
20,036
3
37,732
4
29,138
5
20,759
6
20,065
7
20,246
8
20,395
9
45,184
10
21,006
11
36,624
12
123,053
13
22,345
14
20,838
15
35,600
16
64,060
17
26,195
18
20,043
19
23,763
20
45,501
21
24,094
22
30,935
Los Angeles County Department of Regional Planning
320 West Temple Street Los Angeles. California 9W12
Telephone (213) 974-6433
:®' PROJECT No. 89-097 1
cas TRACT MAP N0. 3197
Frank Development Co.
OWNER
Frank Development Co.
- MEETING GATE CONTINUE TO
11-21=89
IOA ITEM
PU13UC HEARING UAI t
11-21-89
REPRESENTATIVE
W. R. Lind
REQUEST
To create twenty two (22) single family lots on 16 acres.
ZONED DISTRICT
LOCATION/ADDRESS
Approximately 3,500 feet south of the Pomona San Jose
Freeway and 1,600 feet east of Diamond Bar COMMUNrrY
Boulevard. Diamond Bar
ACCESS Goldrush Dr/Highcrest Dr - to EXISTING ZONING
Diamond Bar Blvd. RPD -20,000-2U
SIZE EXISTING LAND USE SHAPE TOPOGRAPHY
16 acres Vacant Irregular Sloping, rolling
SURROUNDING LAND USES d ZONING
North:Vacant/SF res., RPD -20,000-2U East Vacant/SF res. -RPD-20,000-2U
South: Vacant/SF res., RPD -20,000-2U West SF residences, RPD -20,000-2U
GENERAL PLAN DESIGNATION MAXIMUM DENSITY CONSISTENCY
Density of pro ect rev' estab-
COUNTYWIDE Non -urban lished under T 6 0 and CUP 17 1.
Diamond Bar Ur an t.i-3.2 =The current map is the remaining unre-
AREAlCOMMUNITY Open Space corded portion of aid original tract
ENVIRONMENTAL STATUS map.
Use of previous Environmental Impact Report adopted under TRACT Map No.
36730 (part of TR 37075).
DESCRIPTION OF SITE PLAN
Irregulary shaped, vacant, with sloping and rolling topogra- 11 du/.73 ac.
phy, with vegetation consisting of natural grasses, brush, br
and bushes. Site to be developed with 22 single family residences.
KEY ISSUES
Lot design
DEPARTMENT OF PUBLIC WORKS
Land Development Division
9. Details and notes shown on the tentative map are not
necessarily approved. Any details or notes which may be
inconsistent with requirements - of ordinances, general
conditions of approval, or City policies must be specifically
approved in other conditions, or ordinance requirements are
modified to those shown on the tentative map upon approval by
the Advisory agency.
10. Easements are tentatively required, subject to review by the
City Engineer to determine the final locations and
requirements.
11. Easements shall not be granted or recorded within areas
proposed to be granted, dedicated, or offered for dedication
for public streets, highways, access rights, building
restriction rights, or other easements until after the final
map is filed with the County Recorder. If easements are
granted after the date of tentative approval, a subordination
must be executed by the easement holder prior to the filing
of the final map.
DEPARTMENT OF PUBLIC WORKS
Land Development Division
12. In lieu of establishing the final specific locations of
structures on each lot/parcel at this time, the owner, at the
time of issuance of a grading or building permit, agrees to
develop the property in conformance with the City Code and
other appropriate ordinances such as the Building Code,
Plumbing Code, Grading Ordinance, Eighway Permit Ordinance,
Mechanical Code, Zoning Ordinance, Undergrounding of Utilities
Ordinance, Water Ordinance, Sanitary Sewer and Industrial
Waste Ordinance, Electrical Code, and Fire Code. Improvements
and other requirements may be imposed pursuant to such codes
and ordinances.
13. Adjust, relocate, and/or eliminate lot lines, lots, streets,
easements, grading, geotechnical protective devices, and/or
physical improvements to comply with ordinances, policies, and
standards in effect at the date the City determined the
application to be complete all to the satisfaction of this
City.
14. Permission granted for unit phasing and adjustment of lot
lines on final map to the satisfaction of the City Planning
Director and City Engineer.
TENTATIVE TRACT MAP NO. 31977
(PAGE 4 )
DEPARTMENT OF PUBLIC WORKS
Land Development Division - Road Unit
23. All street improvements are bonded for under Tract Maps Nos.
31941, 31850, & 42572.
DEPARTMENT OF PUBLIC WORKS
Land Development Division - Sanitary Sewer Unit
24. The subdivider shall install and dedicate main line sewers and
serve each lot/parcel with a separate house lateral or have
approved and bonded sewer plans on file with the City
Engineer.
25. The subdivider shall submit an area study to the City Engineer
to determine whether capacity is available in the sewerage
system to be used as the outlet for the sewers in this land
division. If the system is found to have insufficient
capacity, the problem must be resolved to the satisfaction of
the City Engineer.
DEPARTMENT OF PUBLIC WORKS
Land Development Division - Sanitary Sewer Unit (cont'd)
26. The subdivider shall send a print of the land division map to
the County Sanitation District, with a request for annexation.
Such annexation must be assured in writing.
27. Easements are tentatively required, subject to review by the
City Engineer to determine the final locations and
requirements.
28. A deposit is required to review documents and plans for final
map clearance in accordance with Section 21.36.010(c) of the
Subdivision Ordinance.
29. The discharge of sewage from this land division into the
public sewer system will not violate the requirements of the
California Regional Water Quality Control Board pursuant to
Division 7 (commencing with Section 13000) of the Water Code.
DEPARTMENT OF PUBLIC WORKS
Land Development Division - Drainage and Grading Section
30. Portions of the property lying in and adjacent to the natural
drainage courses are subject to flood hazard because of
overflow and inundation.
31. Portions of the property are subject to sheet overflow, and
ponding.
TENTATIVE TRACT MAP NO. 31977
(PAGE 6 )
38. There shall be filed with the City Engineer a statement from
the water purveyor indicating that the water system will be
operated by the purveyor and that under normal operating
conditions, the system will meet the requirements for the land
division, and that water service will be provided to each
lot/parcel.
39. Easements shall be granted to the City, appropriate agency or
entity for the purpose of ingress, egress, construction and
maintenance of all infrastructure constructed for this land
division to the satisfaction of the City.
40. A deposit is required to review documents and plans for final
map clearance in accordance with Section 21.36.010(c) of the
Subdivision Ordinance.
DEPARTMENT OF PUBLIC WORKS
Engineering Geology Group
41. The final map must be approved by the City Engineer to assure
that all geologic factors have been properly evaluated.
42. A grading plan must be approved by the City Engineer. This
grading plan must be based on a detailed engineering geology
report and/or soils engineering report and must be
specifically approved by the geologist and/or soils engineer
and show all recommendations submitted by them. It must also
agree with the tentative map and conditions as approved by the
City Council. All buttresses over 25 feet high must be
accompanied by calculations.
43. All geologic hazards associated with this proposed development
must be eliminated, or delineate a restricted use area
approved by the consultant geologist to the satisfaction of
the City Engineer and dedicate to the City the right to
prohibit the erection of buildings or other structures within
the restricted use area.
44. At grading plan review stage the following must be done:
1) Consultant must assume responsibility for and certify PSE
fill on Lots 10 thru 12.
2) Provide geologic data on natural slope Lots 18-21; DL cuts
Lots 1-4 (or on as -built geologic map); Lot 22 -cut along
Goldrush Drive.
45. The subdivider is advised that approval of this division of
land is contingent upon the installation and use of a sewer
system.
y 'DEPARTMENT OF PUBLIC WORKS
LAND DEVELOPMENT DIVISION
TRACT/PARCEL
MAP N0. 31 7 TENTATIVE MAP DATED
The following report consisting of ID pages are the recommendations of the Depart-
ment of Public Works. The following conments/requirements for this tentative map are in-
dicated by"an X in the appropriate box along the left margin of the page.
' Details and notes shown on the tentative map are not necessarily approved. Any
details or notes which may be inconsistent with requirements of ordinances, general
conditions of approval, or Department policies must be specifically approved in other'
conditions, or ordinance requirements are modified to those shown on the tentative
map upon approval by the Advisory agency.
M The distances from the proposed lot/parcel lines to the buildings which are to remain
must be shown. If such distances will create nonconforming conditions under Building
el
Code Chapters 5, 18, 19 and 21 or Zoning Ordinanceionsuire of en buildingssuch oshallcbe
lines shall be relocated or the non -complying
corrected prior to the division of land.
[] The relationship of existing buildings/sewage disposal component to the new lot/
parcel lines will create conditions that do not comply with
sthe Buildingected/Plumb-
ing Code/Zoning Ordinance. These non -complying conditions
lot/parcel lines relocated prior to the division of land.
j Easements are tentatively required, subject to review by the Director of Public Works
to determine the final locations and requirements.
Easements shall not be granted or recorded within areas proposed to be granted, dedi-
cated, or offered for dedication for public streets, highways, access rights, d with
ing restriction rights, or other easements until after the final map is filed with
the County Recorder. If easements edbarreasementanted ter the date of holder prior to the lingpofvthe
a subordination must -be e by 'the
final map.
cfiJa In lieu of establishing the final the time lofc issuan en f
of asgrading- or building lot/parcel
permit,
at this time, the own ,
agrees to develop the property in conformance with the County Code and other ap-
propriate ordinances such as the Building Cade, Plumbing Code, Grading Ordinance,
Highway Permit Ordinance, Mechanical Code, Zoning Ordinance, Undergrounding of Utili-
ties Ordinance, Water Ordinance, Sanitary Sewer and Industrial Waste Ordinance, Elec-
trical Code, and Fire
O.
Improvements and other requirements may be imposed pur-
suant to such codes and ordinances.
royal arrangements will be made for the County to accept
�] Prior to final app 7 as offered on filed in
{ DEPARTMIIIT OF PUBLIC WORKS
LAND DEVELOPMF11T DIVISION - SUBDIVISION SECTION
TRACT/PARCEL MAP N0. 31 Q-1 1 TENTATIVE MAP DATED
S 2S
�] Thirty days prior to requesting final approval of the tract/parcel map submit gummed
mailing labels for each tenant in the structure to be converted, a notarized af-
fidavit signed by all of the owners listing all vacant units, a minimum deposit of
twenty-five -{$25) dollars for each occupied unit, and recorded copies of all cove-
nants and agreements applicable to this conversion project to the Director of Public
Works. Copies of the covenants and agreements Waist be mailed to all -tenants by the'
applicant at least thirty days prior to final approval.
Q -Prior to final approval of the tract/parcel map submit a notarized affidavit to the
Director of Public Works, signed by all owners of record at the time of filing of the
map with the County Recorder, stating that any.proposed condominium building has not
been constructed or that all buildings have not been occupied or rented and that said
building will not be occupied or rented until after the filing of the map with the
County Recorder.
j� All easements existing at the time of final map approval must be accounted for on the
approved tentative map. This includes the location, owner, purpose, and recording
reference for all existing easements. If an easement is blanket or indeterminate in
nature, a statement to that effect must be shown on the tentative map in lieu of its
location. If all easements have not been accounted for, submit a corrected tentative
map to the Department of Regional Planning for approval.
�] Furnish this Department's Street Name Unit with a list of street names acceptable to
the subdivider. These names must not be duplicated within a radius of 20 miles.
Q A Mapping and Property Management Division house numbering clearance is required
prior to approval of the final map.
Q The following note shall be placed on all tract and parcel maps with lot/parcel sizes
of five acres or more: "Further division of this property to lot/parcel sizes below
five acres will require standard improvements be completed as a condition of approv-
al . The improvements will include but not be limited to providing access, installa-
tion of water mains, appurtenances and fire hydrants, and conformance.to Los Angeles
County development standards."
Q Place standard condominium/residential planned development/commercial .planned
development/Landscape Maintenance District notes on the final map to the satisfaction
of the Department.
�] Place standard lease purpose only/division of land for lease purpose only notes on
the final map to the satisfaction of the Department.
Label driveways and multiple access strips as "Private Driveway and Fire Lane" and
delineate on the final map to the satisfaction of the Department.
Q If unit filing occurs, reserve reciprocal ingress and egress easements in documents
over the private driveways and delineate on the final map to the satisfaction of the
Department.
Q Place a note on the final map to the satisfaction of the Department to convey separated
as a
unit both portions of ownership within lot/parcel
by and connect said portions with 2 standard land hook.
DEPARTMENT OF PUBLIC WORKS
LAND DEVELOPMENT DIVISION -ROAD UNIT
1,_.JJKD)
TRACT/IMUMIMW NO. 2e -v) TENTATIVE MAP DATED
[] Construct inverted shoulder pavement feet (lane width) and .feet
(shoulder width)
Construct inverted shoulder pavement feet (lane width) and feet
(shoulder width)
[] Plant street trees on
[] Construct curb, gutter, base, pavement, sidewalks and street lights on
[] Permission granted for street grades up to % as shown on map.
[] Permission granted to vacate .Easements shall be provided for
all utility companies that have aci Mies remaining within the vacated area.
[] Prior to final approval, pay the fees established by the Board of
Supervisors for the Bridge and Major
Thoroughfare Construction Fee District. The.applicable.fee is S
per
[] A traffic study is required to the satisfaction of the Department. Comply
with any additional requirements, if any, as a means of mitigating any traf-
fic impacts as identified in the traffic study approved by this Department_
If a Bridge and Thoroughfare District is formed and if signals identified
in the study are included as facilities specifically identified for -inclus-
ion in that approved District, then the amount and eligibility for a credit
against your District obligation may be given if approved by the Department
of Public Works.
M Comments/Additional Requirements: A// emeA/5
are banded 2r u•-��er Tr 31951/ Tr. 3/8 50 Tr• �f2-s72•
Name Tom Hoagland Phone 818) 458-4410 Date 6 - 2 3 - 8
DEPARTMENT OF PUBLIC WORKS
LAND DEVELOPMENT DIVISION - DRAINAGE AND GRADING SECTION
TRACT'""N0. 3t'!77 TENTATIVE MAP DATED MAY 2S_'d5
a The property is reasonable free of flood hazard.
(gj Portions of the property lying in and adjacent to the natural drainage courses
are subject to flood hazard because of
overflow,
inundation, 1 de `� � '
Portions of the property are subject to sheet overflow, and ponding, a -Rd
Drainage plans and necessary support documents to comply with the following
requirements must be approved to the satisfaction of the Director of Public
Works prior to filing of the final map:
®Provide drainage facilities to remove the flood hazard and dedicate
and show necessary easements and/or rights of way on the final map.
aPlace a note of flood hazard (allowed on the following lots/parcels
only) on the final map and delineate the areas subject to
flood hazard. Dedicate to the County the right to restrict the erec-
tion of buildings in the flood hazard areas.
0 Show on the final map the County's/Flood Control District's right of
way for A permit will be required for any construc--
tion affecting the right of way or facilities.
if a Grant of Waiver is allowed, the flood hazard note (and area)
shall be shown on (a plat which is made part of) the waiver.
jg Provide for the proper distribution of drainage.
Show and label all natural drainage courses on lots where a note of
flood hazard is allowed.
® No building permits will be issued for lots/parcels subject to flood
hazard until the buildings are adequately protected.
Provide for contributory drairaga form adjoining properties.
[7 Prior to approval of the final map, the subdivider shall be required to
enter into an agreement with the County to pay to the County a sum of
for the purpose of contributing to the proposed regional
drainage improvements in the Antelope Valley prior to occupancy or upon
demand of payment by the Director of Public Works. The performance of
said agreement shall be guaranteed by only a cash deposit.
�] Prior to approval of the final map, the subdivider shall be required to
enter into an agreement with the County to establish a Drainage Benefit
Assessment Area for the maintenance of the drainage facilities.
�] Notify the Sate Department of Fish and Game prior to commencement of work
within any natural drainage course.
[] Contact the Corps of Engineers to determine if 404 permit is required for
any proposed work within the major watercourse.
1
DEPARTMENT OF PUBLIC WORKS
LANO DEVELOPMENT DIVISION - WATER ORDINANCE SUBUNIT
TP.ACTI F*Ff E£L MAP NO_ 191-7 TENTATIVE MAP DATED
to
an
[] Provide all materials necessamybthenwater purveyor ethatsthe neczssary
water supply and a firm commitment available tant fromproposed development. From the
quanties of water will be available
here.areonly limited water supplies
information available to this office,
_ -available to the -area-
e.
appurtenant facilities to serve all lots/parcels in th
%A A water system with app hydrants of
land division must be provided. The system shall include fire
the type and location as determined by the Forester and Fire Harden_ The
• water mains shall be sized to accommodate::the total domestic and fire flows-
-
owsto
improvements to the existing water system
[] Construct the necessary pto
accommodate the total domestic and fireland "division div Accor d do not uhavecoadequate
ng
water mans serving this proposed
capacity. l
purveyor
ll be- operated by the purveyor and that
Q� There shall be filed with the Department a statement from the water p
indicating that the water system wthe system w ll met the requirements for
under normal operating conditions, be provided to each
the land division, and that water service will
lot/parcel. -
[] This proposed land division is not within ttie service arcelsowithinwater
the
utility. A water utility to provide service to all lots/p
land division -must be formed and registered_
C]
A water Utility Certificate of Registration shall be filed with the
Department_
laced on the final map and/or in the. CC & R's
[] A warning note shall be p and water may not
indicating that the area has
sof Semited ground vere drou ht.. water supply
be available during periods
[] Off-site improvements are tentatively required_
or entity for
j� Easements shall be granted .to the County, appropriate agency of all
the purpose of ingress, egress, construction and maintenance
infrastructure constructed for this land division -to the satisfaction of the
Department.
Q� A deposit is required to review docume•clearance
nts and plans for final map
of the Subdivision Ordinance_
in accordance with Section 21.36.010(c)
[] Approved without conditions_
C cements/Additional Requirements:
-sem
Name lVak
�a �� Phone (818) 458-4910 Date
Form 266 FIRE LEPARTM NT
2/89 OJND�iZONS CF' APPRDVAL FOR SUBDIVISIC�._,
. , • 3 � '7 -7 -?INCORPORATED CITIES
TRACT TAP No .
PARCEL HAP ND. TIImTIVE b1AP DATE Z B
CITY DI Ar V4 tO FSA —
[] This property is located within the area described by the Forester and
Fire Warden as Fire zone 4 and future construction Waist canply with
applicable Code requirements.
W--�Prcvide water mains, fire hydrants, and fire flows as required by the
County Forester and Fire Warden for all land shown on the map to be
recorded.
j] The final concept map which has been submitted to this Department for
review has fulfilled the conditions of approval recmunended by this
Department for access only.
E►]O'*'�Provide Fire Department and City approved street signs, and building
address numbers prior to occupancy.
611"O'Fire Department access shall extend to within 150 feet distance of any
portion of structures to be built.
[] The County Forester and Fire Warden is not setting requirements for
water rains, fire hydrants and fire flows as a condition of approval for
this division of land as presently zoned and submitted.
— .. _ — _ __ In ')n-, „4' *ha Fi ra clyie P,hich requires
OOUNTy OF 11 N43ELES I DEPARTMENT OF PARKS A. RECREAT I CN
, NOTICE OF PARK CBLICAT ION FOR TENTATIVE TRACTS
Tentative Map No.
�jct-7
Tentative Map Date: `j•a5
Planning Area Name
Planning Area No.lo_-�
Subdivision Acreage
Lotsa
Units as 5F
Zoning
Sections 21.24.340, 21.24.350, 21.28.120, 21 .28.130 and 21 .28.140 of the County of
Los Angeles Code, Title 21, the Subdivision Ordinance, requires that each subdivision
include park space for the residents of the subdivision.
Since the subdivision contains more than fifty lots, the subdivision is required
to provide approximately acres of land suitable for park use. In the event
that the Department of Parks and Recreation determines that it is inadvisable to
accept land, the subdivider will be required to pay an estimated park in -lieu fee
equal to the fair market value of an equivalent amount of land as established by
ordinance.
Since the subdivision contains fifty or less lots, the subdivider has the option
to offer approximately ,?,-,5+-acres of land suitable for a park site or pay a park
in -lieu fee equal to the fair market value of an equivalent amount of land as
established by ordinance.,r'Z3� ,Cc�r,�uce� ccs^ ti ,���f ilE�L l '�U14- 6a/y—
�h�"j,{ �. Q 4yt(eitr ect- D,pz„�, J �c c�
�- If a fee is paid in-li&u of suitable la ►4d dedica ion, the fee will be based on
the average fair market value per acre for the planning area as contained in the
Subdivision Ordinance at the time the in -lieu fee is paid. The present average
fair market value for this planning area is $/-7/ i/_/acre. Therefore, your
fee would be $ 3 9
No local park space dedication or payment of an in -lieu fee is required by the
County for this project because:
a. This subdivision is not an unincorporated portion of the County.
Contact for any questions about park land
obligation for that city.
b. No new units are being added to an existing condominium project
where the building is more than five years old.
C. This subdivision has a'potential density of one unit per acre or
less.
d. Other
A subdivider may, by written petition to the County of Los Angeles, request that
a local park site be privately owned and maintained by the future residents of
the subdivision. Prior to submission of the petition, the subdivider shall
obtain any permits required by Title 22, the Zoning Ordinance.
For further information on the Park Dedication Ordinance, please -contact the County of
Los Angeles Department of Parks and Recreation, 433 South Vermont Avenue, Los Angeles,
California 90020, (213) 738-2960.
Payment of park fees by appointment only. See other side for park obligation calculations.
c �7
By Park Planner Dste:
JR:css9/F2
e�/lfill'LCL'IZ: ee/.(�Zy9"Lb�(/ /C.%�GG!/I"1llIJl?i (1' U�7ZQ/7L
JAMES L. MARKMAN .SAY ,LCL'(J,dJfJ,OY'2,G0�7i NUMBER ONE CIVIC CENTER CIRCLE
ANDREW V. ARCZYNSKI
P. O. BOX 1059
RALPH D. HANSON
BREA,CA LIFORNIA 92C,22-1059
F. ELLIOT GOLDMAN
JEFFREY KING TELEPHONE (23 991381
D. CRAIG FOX (2131 691 —381
MARTHA GEISLER PA-TERSON
WILLIAM P. CURLEY III January 12, 1990
Lynda Burgess, CMC
City Clerk
City of Diamond Bar
21660 East Copley Drive
Suite 330
Diamond Bar, California 91765
Re: Amendment to Conflict of Interest Code
Dear Lynda:
Enclosed herewith please find the following documents
pertaining to the above issue:
1. A Notice of Public Hearing regarding the matter.
We recommend that the document be published as well as
individual copies provided to each of the individual persons
listed in the disclosure requirements under Appendix "A" who
are only "added to the list".
2. A form of Resolution regarding adoption of an
amendment to The City's Conflict of Interest Code.
3. A new Appendix "A" indicating the designated
employees and the various disclosure categories pertinent to
those employees.
Please review the documents with Bob to insure that
they comport with your needs. After your review, please feel
free to contact the undersigned should you have any questions
or comments.
AVA:clf
Enclosures
C\1011\LBURGESS\DB 28.2
Very ruly yours,
Andrew V. rczynski
City Atto ney
City of Diamond Bar
RECEIVED JAN 1 6 1990
AGENDA NO. -_'i
CITY OF DIAMOND BAR
AGENDA REPORT
DATE: February 1, 1990 MEETING DATE: February 6, 1990
TO: Honorable Mayor and Members of the City Council
VIA: City Manager
FROM: Lynda Burgess, City Clerk
BACKGROUND
As requested on January 2, 1990, staff has researched fees charged to the
public for copies of public documents, City Council agendas and minutes, City
Council agenda packets, etc. Public requests for copies has been minimal;
however, policies need to be adopted in order to maintain consistency and
assure equal treatment for all.
The current practice involves providing agendas and minutes to the public
free of charge if they are picked up at City Hall or at meetings. Agendas
are mailed to anyone who provides the City Clerk with a supply of self-
addressed, stamped envelopes. 20 Council agenda packets are currently being
prepared and supplied to all departments and three newspapers and two packets
are posted --one each at the Library and City Hall. Upon request, extra
packets are given to the public free of charge. (See Interim Policy re
Distribution of Agenda Packets dated November 6, 1989 attached.)
The County provides copies of the Board of Supervisors agenda and meeting
summaries free to the public. Extra copies of agenda reports are provided
by each department preparing the reports and are given to the public free of
charge by the Clerk of the Board while supplies last. Entire packets are not
made available to the public.
FISCAL IMPACT:
Amount Requested $
Budgeted Amount $
In Account Number:
Deficit:
Reverme Source:)
❑c
Robert L. Van Nort
City Manager
(Narrative continued on next page if necessary)
------------------------- --------------------
Andrew V. Arczynski Linda Magnuson
City Attorney Sr. Accountant
Honorable Mayor and Members of the City Council
February 1, 1990
Page Two
In addition, seven local Los Angeles County cities were contacted regarding
policies adopted by them. Of these seven, only one city has a written policy
but all of them charge for copies based on $.25 per page. In addition, all
cities polled provide City Council agenda packets free of charge to the
press, other city departments and post packets at city halls and the
libraries. None of these cities make entire packets available to the public
at any time but will provide copies of specified agenda reports at the rate
of $.25 per page. (It should be noted, however, that several other cities
in the Southern California area, allow citizens to purchase agenda packets
for a flat fee of approximately $20/packet.)
It should also be noted that State law prohibits agencies from charging the
public more than $.10 per page for copies of Campaign Disclosure Statements,
although this charge is not realistic in terms of photocopying costs or staff
time.
Attached is a breakdown of the costs incurred in providing copies to the
public.
RECOMMENDATION
Based on the facts above, it is recommended that the Council consider any
combination of the following:
Agendas, Minutes and Other Public Documents
1. Continuing the current practice of providing copies of City
Council, commission and committee agendas and minutes to the public
free of charge as well as mailing agendas to those persons
providing self-addressed, stamped envelopes; or
2. Incorporating #1 above with establishment of a fee of $.25 per page
for copies of documents other than agendas and minutes provided to
the public with, an exemption from charge for documents less than
4 pages long. (Exception: $.10 per page to be charged for copies
of Campaign Disclosure Statements as provided by law.)
Establishment of fees will require adoption of the attached
Resolution.
Agenda Packets
3. Should a member of the public request an entire City Council agenda
packet, it is recommended that, due to the amount of paper and
staff time involved in preparing extra packets, your Honorable Body
consider one of the following:
a. Set a policy to continue the current practice of making agenda
packets available to the public at no charge; or
b. Set a policy making entire packets unavailable to the public
other than those available for inspection at either City Hall
or the Library (as is the policy in six of the seven Cities
polled); or
C. Set a fee of $.25 per page in the packet.
CITY OF DIAMOND BAR
MEMORANDUM
TO: All Departments - Attn: City Clerk
FROM: Robert L. Van Nort, City Manager
SUBJECT: Interim Policy re Distribution of Agenda Packets
DATE: November 6, 1989
Background•
City Council is desirous in providing full disclosure of it's
activities to the community. In an effort to achieve this
objective, staff shall provide, at no cost, a copy of the Agenda
Packets, to citizens, up to ten (10) copies which will be given out
on a first-come, first -serve basis.
The packets shall be available after distribution to the City
Council and the Press.
In addition to the aforementioned, the staff shall provide one
extra copy to the library on a loan basis for any citizen that is
unable to reach City Hall during normal working hours.
This policy shall remain in full effect until rescinded or modified
by City Council.
Sincerely,
Robert L. Van Nort, City Manager
RLVN/dkc
cc: City Council
COPYING COSTS - BREAKDOWN
Konica Copier
Copymasters)
Paper (500 sheets per ream)
Toner (15,000 copies per bottle)
Purchase Price
$12,565.00
Average copying time per page = 3 seconds
Staff time - handling and copying
Average salary $15.00/hour
Benefits 28%
Overhead 6.41/hour
TOTALS:
2.40
47.00
Cost Per Copy
$0.025 (per
0.005
$0.035 (3 1/2 cents)
_ $0.04
per
second
($15.00 =
360)
= 0.01
per
second
($0.04 x
28%)
= 0.02
per
second
($6.41 =
360)
$0.07
per
second
Staff Time - 3 seconds x $0.07 per second = $0.210
Copier & supplies = 0.035
$0.245 per copy (24 1/2
cents)
Note: Above estimates do not include staff time for research due to the
relatively low volume of documents currently on file with the
City.
RESOLUTION NO. 90 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR SETTING FORTH FEES FOR
COSTS OF COPYING DOCUMENTS REQUESTED BY THE PUBLIC
A. Recitals.
(i) The California Public Records Act authorizes the
public to obtain copies of City documents with certain
specified exceptions.
(ii) State law authorizes the City to charge a reasonable
fee for costs of copying documents requested by the public.
City staff has prepared an analysis of the expenses incurred
by the City for copying documents which reflects that the
approximate cost per page is $0.25.
(iii) The Diamond Bar City Council desires hereby to set
forth the fees to be charged for copying public documents.
(iv) All legal prerequisites to the adoption of this
Resolution have occurred.
B. Resolution.
NOW, THEREFORE, the City Council of the City of Diamond
Bar does hereby find, determine and resolve as follows:
1. Copies of documents shall be provided to persons
requesting the same at a cost of $0.25 per page (excluding
documents regarding Conflict Interest or Campaign Statements).
2. The City Clerk shall certify to the adoption of this
Resolution.
PASSED, ADOPTED AND APPROVED this day of
1990.
Mayor
1
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar
do hereby certify that the foregoing Resolution was passed, adopted
and approved at a regular meeting of the City Council of the City
of Diamond Bar held on the day of
by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
2
, 1990,
City Clerk of the City
of Diamond Bar
AGENDA NO.
CITY OF DIAMOND BAR
AGENDA REPORT
DATE: January 31, 1990 MEETING DATE: February 6, 1990
TO: Honorable Mayor and Members of the City Council
VIA: City Manager
FROM: Charles Janiel
BACKGROUND
The County of Los Angeles has transferred to the City of Diamond Bar., the plans
and specifications for the landscape construction of the medians on Diamond Bar
Boulevard. The County Parks and Recreation Received the plans and specification
package from the County Project Management Division on December 27, 1989. The
City received the plans and specifications from the County Parks and Recreation
Department on January 16, 1990. The plans and specifications have been reviewed
and revised by City staff to conform with Diamond Bar standards, and are presented
on the first scheduled Council meeting since received.
RECOMMENDATION
Approve plans and specifications as amended and authorize staff to solicit bids
for the landscape construction of Diamond Bar Boulevard medians. Project will be
scheduled to go to bid on February 7, 1990. Bids will close on February 27, 1990
at 10:00 a.m. It is anticipated that the contract will be awarded on march 6,
1990 and construction will begin on March 21, 1990.
(Narrative continued on next page if necessary)
FISCAL IMPACT:
Amount Requested $ 350,000
Budgeted Amount $
In Account Number:
Deficit: $
Revenue Source: LLMD #38 Capital Improvement Funds and Grand Avenue.
Improvement Funds as provided by San Bernardino County
Robert L. Van Nort Andrew V. Arczynski Linda Magnuson
City Manager City Attorney Sr. Accountant
RESOLUTION NO. 89-97B
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR AMENDING THE CITY'S CONFLICT OF
INTEREST CODE FOR DESIGNATED CITY PERSONNEL.
A. Recitals.
(i) The City of Diamond Bar has heretofore enacted a
Conflict of Interest Code for designated personnel.
(ii) The Political Reform Act of 1974, California
Government Code Sections 81000, et seq., requires The City to
adopt amendments to its Conflict of Interest Code to ensure
employees of The City are appropriately designated when new
employees are added to The City or changed circumstances occur
with respect to job functions.
(iii) Pursuant to the provisions of California
Government Code Section 87311, a duly noticed public hearing was
conducted and concluded prior to the Adoption of this Resolution.
B. Resolution.
NOW, THEREFORE, the City Council of the City of Diamond
Bar, does hereby find, determine and resolve as follows:
1. In all respects as set forth in the Recitals, Part
A, of this Resolution.
2. The City's Conflict of Interest Code, as
heretofore adopted, hereby is amended by the adoption of a new
Exhibit "A" setting forth designated employees and disclosure
categories pertaining thereto.
3. Persons holding designated positions shall file
1
RESOLUTION NO. )' - i 7 6
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR AMENDING THE CITY'S CONFLICT OF
INTEREST CODE FOR DESIGNATED CITY PERSONNEL.
A. Recitals.
(i) The City of Diamond Bar has heretofore enacted a
Conflict of Interest Code for designated personnel.
(ii) The Political Reform Act of 1974, California
Government Code Sections 81000, et seq., requires The City to
adopt amendments to its Conflict of Interest Code to ensure
employees of The City are appropriately designated when new
employees are added to The City or changed circumstances occur
with respect to job functions.
(iii) Pursuant to the provisions of California
Government Code Section 87311, a duly noticed public hearing was
conducted and concluded prior to the Adoption of this Resolution.
B. Resolution.
NOW, THEREFORE, the City Council of the City of Diamond
Bar, does hereby find, determine and resolve as follows:
1. In all respects as set forth in the Recitals, Part
A, of this Resolution.
2. The City's Conflict of Interest Code, as
heretofore adopted, hereby is amended by the adoption of a new
Exhibit "A" setting forth designated employees and disclosure
categories pertaining thereto.
3. Persons holding designated positions shall file
1
statements of economic interests pursuant to Sections 4 and 5 of
the Conflict of Interest Code.
4. The City Clerk shall certify to the adoption of
this Resolution.
PASSED, ADOPTED AND APPROVED this day of
1990.
Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar
do hereby certify that the foregoing Resolution was passed,
adopted and approved at a regular meeting of the City Council of
the City of Diamond Bar held on the day of ,
1990, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
City Clerk of the City of Diamond Bar
Ck1011�DBCON2RMB 28.2 2
APPENDIX A *
DESIGNATED EMPLOYEES
City Clerk
Director of Parks & Maintenance
Superintendent of Parks & Maintenance
Planning Director
Park and Recreation Commission
Traffic and Transportation Committee
General Plan Committee
Consultants**
DISCLOSURE CATEGORIES
1, 2
1, 2
2
1, 2
1
1
1
* NOTE: City Council, City Manager, City Attorney and
Planning Commissioners, Treasurer and other employees
dealing with City investments are required to submit
disclosure statements pursuant to State law (California
Government Code Sections 87200, et seq.), not this Code.
** With respect to consultants, the City Manager shall
determine in writing if a particular consultant performs a
range of duties requiring disclosure hereunder. That
determination shall include a description of the
consultant's duties and a statement of the extent of
disclosure requirements. A copy of that determination shall
be filed with the City Clerk and a copy forwarded to the
City Council.
N\10111DBAPPA2\DB 28.2
RESOLUTION NO. 89--97B
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR AMENDING THE CITY'S CONFLICT OF
INTEREST CODE FOR DESIGNATED CITY PERSONNEL.
A. Recitals.
(i) The City of Diamond Bar has heretofore enacted a
Conflict of Interest Code for designated personnel.
(ii) The Political Reform Act of 1974, California
Government Code Sections 81000, et seq., requires The City to
adopt amendments to its Conflict of Interest Code to ensure
employees of The City are appropriately designated when new
employees are added to The City or changed circumstances occur
with respect to job functions.
(iii). Pursuant to the provisions of California
Government Code Section 87311, a duly noticed public hearing was
conducted and concluded prior to the Adoption of this Resolution.
B. Resolution.
NOW, THEREFORE, the City Council of the City of Diamond
Bar, does hereby find, determine and resolve as follows:
1. In all respects as set forth in the Recitals, Part
A, of this Resolution.
2. The City's Conflict of Interest Code, as
heretofore adopted, hereby is amended by the adoption of a new
Exhibit "A" setting forth designated employees and disclosure
categories pertaining thereto.
3. Persons holding designated positions shall file
1
21660 EAST COPLEY DRIVE • SUITE 100
DIAMOND BAR, CA 917654177
714-860-2489 • FAX 714-860-3117
January 25, 1990
Thomas F. Ortiz
3308 Hawkwood Road
Diamond Bar, California 91765
Re: Public Hearing "Conflict of Interest Code" Amendment
Dear Mr. Ortiz:
At the February 6, 1990 City Council Meeting a Public Hearing
will be conducted at approximately 7:00 p.m. for the purpose of
amending Resolution No. 89-97A entitled: A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE CITY'S
CONFLICT OF INTEREST CODE FOR DESIGNATED CITY PERSONNEL, to
include the Traffic and Transportation Committee as well as the
General Planning Advisory Committee (GPAC).
Enclosed is a copy of the proposed Resolution No. 89-97B amending
the City of Diamond Bar's Conflict of Interest Code for
Designated City Personnel.
If you have any questions, feel free to contact this office.
Sincerely,
i^
LYNDA BURGESS
City Clerk
LB:tn
Enc.
PHYLLIS E. PAPEN PAUL V. HORCHER GARY H. WERNER GARY G. MILLER JOHN A. FORBING ROBERT L. VAN NORT
Mayor Mayor Pro Tem Councilmember Councilmember Councilmember City Manager
CITY OF DIAMOND BAR USES RECYCLED PAPER
AGENDA NO. c2 t11
CITY OF DIAMOND BAR
AGENDA REPORT
DATE: January 24, 1990 MEETING DATE: 2/6/90
TO: Honorable Mayor and Members of the City Council
VIA: City Manager
FROM: Robert L. Van Nort, City Manager
Pursuant to Council direction, this office has reviewed the Agreement and
qualifications of Joe A. Gonsalves and Sons to provide services in legislative
advocacy and governmental affairs.
The consultant currently represents numerous other cities, including La Mirada and
Lakewood, in matters directly impacting the cities as well as special legislation.
Recommendation:
It is recommended the Council retain the service of Joe A. Gonsalves and Sons at
a monthly rate of $2,000, with a 30 -day cancellation clause. That his initial
assignment be to represent the City in seeking legislation addressing the City's
property tax for 1989-90.
FISCAL IMPACT:
Amount Requested $
Budgeted Amount $
In Account Number: ,
Deficit: $
Revenue Source:
Robert L. Van Nort
City Manager
(Narrative continued on next page if necessary)
Andrew V. Arczynski Linda Magnuson
City Attorney Sr. Accountant
CITY OF DIAMOND BAR
MEMORANDUM
TO: Honorable Mayor and City Councilmembers
FROM: Robert L. Van Nort, City Manager
SUBJECT: Legislative Advocacy (Joe A. Gonsalves)
DATE: January 24, 1990
Pursuant to Council direction, this office has reviewed the
Agreement and qualifications of Joe A. Gonsalves and Sons to
provide services in legislative advocacy and governmental affairs.
The consultant currently represents numerous other cities,
including La Mirada and Lakewood, in matters directly impacting the
cities as well as special legislation.
Recommendation:
It is recommended the Council retain the service of Joe A.
Gonsalves and Sons at a monthly rate of $Z .0 , with a 30 -
day cancellation clause. That his initial assignment be to
represent the City in seeking legislation addressing the City's
property tax for 1989-90.
Sincerely,
ert L. Van Nort, City Manager
RLVN/dkc
A G R E E M E N T
BETWEEN JOE A. GONSALVES & SON
AND THE CITY OF
DIAMOND BAR
The City of Diamond Bar wishes to engage the services of
JOE A. GONSALVES & SON, 925 L Street, Suite 205, Sacramento,
California, to provide services in legislative advocacy and
governmental affairs in matters affecting cities in California.
The purpose of this Agreement is to state the terms and
conditions under which JOE A. GONSALVES & SON will provide
services to the client, the City of Diamond Bar.
The terms and conditions of this agreement are as follows:
1. JOE A. GONSALVES & SON shall review all bills
introduced in the California Legislature and
inform the City of all such legislation
affecting the City's interest and forward
weekly a copy of all such bills to the City.
2. The City shall review and analyze all such bills
and inform JOE A. GONSALVES & SON; in writing, of
City's position.
3. JOE A. GONSALVES & SON shall be designated and
authorized by the City to act as an official
representative with the California State
Legislature and various governmental agencies,
commissions, and persons involved in
governmental affairs affecting the City.
4. JOE A. GONSALVES & SON shall at all times perform
duties customarily performed by legislative
advocates and governmental affairs representatives
on behalf of the City to the best of their abilities,
experience, and talents.
5. The term of this Agreement shall commence on the
day of , 1989, and shall continue in
full force and effect until terminated by a thirty
day (30) written notice from either party to the other.
6. The City shall pay to JOE A. GONSALVES & SON the monthly
sum of $ payable in advance on the first day of
each month.
7. The City shall reimburse JOE A. GONSALVES & SON for
any travel and other expenses directly related
to a request by the City for JOE A. GONSALVES & SON
to participate in any meetings or activities outside
of Sacramento.
:►=
8. If any action at law or in equity is necessary to
enforce or interpret the terms of this Agreement,
the prevailing party shall be entitled to
reasonable attorney's fees, costs, and necessary
disbursements in addition to any other relief to
which such party may be entitled.
9. This Agreement shall be governed by the laws of the
State of California. It constitutes the entire
Agreement between parties regarding its subject
matter. If any provision in this Agreement is
held by any court to be invalid, void, or
unenforceable, the remaining provisions shall
nevertheless continue in full force.
IN WITNESS WHEREOF the parties hereto have caused this
Agreement to be executed as follows:
13.v a21 am
DATED:
-3-
JOE A. GONSALVES & SON
By,
By,
THE CITY OF DIAMOND BAR
OF LAKE
�O
f` O
U D
C'1CIFO k
Howard L. Chambers
City Administrator
May 21, 986 O
Mr. Joe A. Gonsalves
Joe A. Gonsalves and Son
Park Executive Building f"
925 L Street, Suite 205
Sacramento, Ca. 9581+
Dear Joe:
I know you are aware of the current GTE ZUM status.
I'm not sure you're aware of the heroes we became as
a result of Vie Calvo's statements.
I appreciate your efforts which are not only known by
my bosses, but also every subscriber to the Long
Beach Press Telegram.
Thanks again!
Very truly yours,
4
Howard L. Chambers
City Administrator
HLC:sjf
P.S. See you in Palm Springs
(rj�cj �ql
LAke"(xxi
5050 N. Clark Ave., P.O. Box 158, Lakewood, CA 90714 213/866-9771-213/773-2964
CIL 1150 .- — 14 —
j ($50000).
(3) For a redevelopment agency which is within a county having
a population of 5,000,000 persons or more, and which is in a charter
city having a population of not less than 70,000 persons and not more
than 80,000 persons. and which has a redevelopment project area of
not less than 100 acres and not more than 1,400 acres as of September
1, 1979. The allocation shall equal three hundred thousand dollars
($300.0M) .
SEC. 16.17. An amount of revenue equivalent of the additional
revenue generated by the increases in the bank and corporation tax
pursuant to this act shall be excluded .from the computation of the
deflator, pursuant to Section IMS of the Revenue and Taxation
Code.,
'SEC 17. (a) -part 21 (commencing Mth Section 42000) ! of
Division 2 of the. Revenue and Taxation Code is repealed; provided,
however, that such part shall remain applicable for the purpose `of
Making refunds, the effecting.of any credits, or any other disposition
of money collected
(b) The Legislature. finds that.the reduction in revenues available
fir deposit in the State Litter Control, Recycling, and Resource
r. Recovery Fund resulting from the enactment of this act Will not
A
gnificantly impair the .operations of; the State Solid Waste
Managernftt Board pursuantto the Litter Control, Recycling, and
Resource;Reeovery Act of.19" 7 (commencing with Section 63000 of
the Governgiant,Qode) and will not impeir.any�obligation to which
the liixrrd is- partyand that the repeat of Px2yl (commencing with
Section 42000)••of Division 2 of the Revenue ah4..Taxation Code made
hy, this act will provide for the more equitable implementation of the
Latter 'C:oritz4 Recycling and ,Resource Recovery Act of _1977.
Accordingly,'. the Legislature hereby finds and declares that the
'revisions to the -fiscal provisions applicable to the State. Solid Waste
Management. board made;� b��y this act and the refunds and
remittances required to be ri�ade to taxpayers pursuant to Section 4'
of Chapter 3 of the Statutes of 1979, as amended by this act, promote
a legitimate state purpose.
:SEG 17.76, Notwithstanding any other provision of law, the state
shall. reimburse local government. For, revenue lost pursuant to the
business inventory exemption in 1978-79 for inventories on, the
unsecured.=and secured,, roll by using the secured roil tax rate for
•19711-79. 'fit portion -of an� claim for reimbursement based on•a tax
rate, -in excess of the 19v4-.79 secured roll tax rate shall be denied
SEC 1.7.9ti Department of Finance.estimates show that the cost
provisions of this bill are fully funded by the additional General Fund
revenues derived from the bank and corporation franchise tax rate
irierease.-and the economic stimulus -of removing the remaining
property tax on the approximately _ forty billion 'dollars
(840.000.(".0W) in taxable business inventories.
j SEC:. 17.99. Section 42300 of the Revenue and Taxation Code, as
F
0 6W
Lakewood
Lakewood fights off phone rate hike
phone hike
fought off
By Richard Howland
Staff writer
Under pressure from an
angry public, General Tele-
phone Co. has agreed to
revise a scheduled rate
adjustment that would
have billed some Lakewood
residents a charge to call
their own City Hall, now a
free call.
After notices of the new
rates were mailed by the
phone company to Long
Beach area customers
recently, many residents
protested that they no long-
er would be able to call
nearby relatives and
friends in cities like Lake-
wood and Cerritos for free.
New ZUM (Zone Usage
Measurement) boundaries
had been approved by the
California Public Utilities'
Commission and were
scheduled to take effect
June 1.
As a result of the new
boundaries, residents of
southwest Lakewood were
to be separated from their
City Hall by two telephone
exchanges. Calls across two
or more exchanges would
charged a ZUM fee, rang-
ing from 8 to 10 cents for
the first minute and 3 to 5
cents for each additional
minute during peak hours.
The Lakewood sheriffs
.station and Civic Center
are in the Norwalk tele-
phone exchange. Southwest
Lakewood is in the Long
Beach exchange. In
between are the Lakewood
exchange and a sliver of
the Compton exchange,
resulting in a ZUM charge
for calls across these twc
exchanges under the rate
FROM/A1
structure scheduled for imple-
mentation June 1.
The Lakewood City Council
unanitnously approved a resolu-
tion Tuesday denouncing the
new ZUM boundaries and ask-
ing the PUC to rescind the sched-
uled June 1 changes. The city's
resolution was delivered to the
PUC on Wednesday.
Vic Calvo, a public utilities
commissioner, announced Thurs-
day he would introduce a resolu-
tion at the next PUC meeting on
May 28, delaying for a year any
ZUM fees between the Long
Beach and Norwalk exchanges.
Cerritos is part of the Norwalk
exchange.
"I suspect the resolution will
be approved," Calvo told the
Press -Telegram. During the
year's delay, there will be a
study done to find more precise
boundaries.
CONTINUED/Back, Col. 1
"The original decision took
place after public hearings in
June 1984, but the zones were
implemented piecemeal. Some
problems came up that were not
anticipated during the hearings,"
Calvo added.
He said he realized a delay
was necessary after he was con-
tacted by Lakewood City Admin-
istrator Howard Chambers and
by Lakewood's lobbyist in Sac-
ramento, Joe Gonsalves.
Hal Compton, a spokesman for
General Telephone, said Thurs-
day the company also had
requested a delay.
"If we had any doubts before,
the Lakewood City Council made
it clear that there were prob-
lems," Compton said. "Probably
the solution will be to divide the
Long Beach exchange and move
the rate center closer to Lake-
wood."
Each exchange has a rate
center from which calls a
measured. Exchange areas a
based on where the telepho;
company's switching stations a
located, rather than city bounc
ries_
General Telephone officiz
had insisted that the new ZLt
boundaries would benefit t'
majority of customers, becau
some toll calls would be reduc
to lower ZUM rates.
Theresa Cooper, a Lakewo,
resident and a grass-roots lead
in the campaign against ZU'
had gathered signatures fro
350 residents opposed to ZU:
She presented the petition ai
the suggested wording for
council resolution Tuesday.
"The division of exchang
met the letter of the PUC de
sion, but not the intent. Now
least I have another year
which to keep an eye on Genet
Telephone's compliance with t
AGENDA NO.
----------------------
CITY OF DIAMOND BAR
AGENDA REPORT
DATE: January 24, 1990 MEETING DATE: 2/6/90
TO: Honorable Mayor and Members of the City Council
VIA: City Manager
FROM: Robert L. Van Nort, City Manager
The City Council and General Plan Advisory Committee have expressed interest
in studying the feasibility of establishing a Redevelopment Agency. To assist
the Council and community, it is suggested that Management/Development
Specialists of Pomona be retained to prepare the initial study. However, as
establishing an agency is a time-consuming and sometimes controversial process
it needs to be addressed methodically to avoid wasted motion, monies, and
miscommunication. It is further recommended that the feasibility study be
limited to Phase I. Upon receipt of the preliminary study, hearings be
conducted to gather community input as to whether or not to proceed with
implementation of a redevelopment agency.
r 1►76:A1L LMeAUT:
Amount Requested
Budgeted Amount
In Account Number:
Deficit:
Revenue Source:
(Narrative continued on next page if necessary)
$ 13,500.00
General Fund
------------ --------------------
Robert L. Van Nort Andrew V. Arczynski Linda Magnuson
City Manager City Attorney Sr. Accountant
CITY OF DIAMOND BAR
MEMORANDUM
TO: The Honorable Mayor and City Councilmembers
FROM: Robert L. Van Nort, City Manager
SUBJECT: Proposed Redevelopment Agency
DATE: January 12, 1990
Pursuant to direction from Council, this office retained Hawkins,
Delafield & Wood to prepare a legal analysis as to the feasibility
in establishing a Redevelopment Agency within the City of Diamond
Bar.
Specific attention was given to that certain property owned by
Industry Urban Development Agency, which is comprised of two
parcels; one located within the boundaries of the City and one
within the County of Los Angeles.
The January 10th report prepared by Mr. Timothy Sabo, clearly
defines the issues the City Council should consider prior to the
establishment of a Redevelopment Agency. The focus of their
concerns stems from the ability of the City to determine blight
within the respective areas.
In conclusion, it is recommended the City Council consider the
retention of a qualified consultant is recommended by the Sabo
report, to prepare a careful analysis of the parcels in question,
to determine the feasibility for their inclusion in terms of
meeting the predominantly urbanized test and blight requirements.
It is further recommended that the Council, if they concur with the
recommendation, authorize the staff to discuss with the firm of
Management/ Development Associates, the feasibility of preparing
said report. A copy of their resume is attached hereto.
Sincerely,
I O
Robert L. Van ort, City Mana er
RLVN/dkc
attachment
h
Memo
To: Honorable Phyllis
From: A. J. Wilson
Subject: Redevelopment
Papen
Feasibility Study
As a result of our preliminary conversation, I would like to
present you with this outline of a study to determine the
feasibility of establishing a Redevelopment project area in the
City of Diamond Bar.
The study would include the following components:
1. Preliminary Survey: The first step would be to determine what
areas would be worth serious study as potential redevelopment
areas. A preliminary survey would be conducted, after interviews
with Council members and the City Manager, to evaluate any areas
which were considered as potential redevelopment areas.
The survey would utilize existing land use and assessor maps as
well as aerial photographs. A windshield survey would be
conducted by myself or my associates. Based upon the data
gathered a determination would be made as to which areas had the
chance to be considered eligible areas in accordance with state
law.
Those optional areas would be reviewed with the City Council to
determine which if any areas should be reviewed as survey areas.
2. Survey Area Study: Based upon the establishment of specific
survey areas, we would proceed to analyze the conditions in the
area to determine specific areas which would qualify under the
blight criteria of State Law.
In addition, we would review the Lafco Study on Incorporation
and the existing assessors files and establish a financial
projection which would determine the financial feasibility of
all or part of the survey areas as a Redevelopment Project.This
financial projection would determine the actual revenues
available if the project area was established.
The report would be presented to the City Council to determine
if they wish to proceed to establish a Redevelopment program.
1!�
MANAGEMENT/DEVELOPMENT ASSOCIATES
351 Thomas Street
Pomona,California
714-629-5533
Statement of Qualifications
A. J. Wilson
Mr. Wilson has held the following positions in Public Management
1988-89 Citi- Administrator and E%ecutive Director
of Redevelopment.
City of Pomona, California
1983-85 City Manager, City of Kansas City, Missouri
1980-83 City Manager and Executive Director of Redevelopment,
City of Santa Ana, California
1976-80 City Manager, City of Portland, Maine
1970-76 Chief Administrative Officer, City of St. Louis, Missouri
1968-70 Director of Human Resources, City of University Cite,
Missouri
During this time Mr. Wilson conducted major development
programs in all of the cities mentioned. These activities have
included the following accomplishments:
1. Major downtown revitalization programs in St. Louis, Portland,
Santa Ana, and Kansas City.
2. Major agreements for regional shopping centers negotiated in
Santa Ana and Pomona.
3. Four new redevelopment areas established in Santa Ana and 1 in
Pomona.
4. Renegotiated increment agreements with Los Angeles County for
11 redevelopment areas in Pomona.
5. Established Pomona Financing Authority and provided 70 million
dollars financing for Pomona Redevelopment Agency, 50 million
dollar public improvement program for the City of Pomona, 25
million dollar improvement program for the Los Angeles County
Fair (FairpleN), and 10 million dollars financing for school
construction for the Pomona Unified School district and a 25
million dollar Mortgage Revenue Bond program to provide
affordable housing to first time home owners.
5. Major airport e%pansion programs negotiated with the airlines
and constructed in St. Louis and Portland.
6. Rail passenger station developed in Santa Ana.
7. Neighborhood revitalization programs developed in St. Louis,
Portland, Santa Ana, and Kansas Citv.
8. Port development programs in St. Louis and Portland.
9. Commercial Fish Pier developed in Portland.
10. Major freeway and highway improvements negotiated with State
and Federal agencies including the 60/71 interchange in Pomona,
the Broadway- overpass in Santa Ana, the Crosstown Freeway in St.
Louis, and the Southeast Trafficway in Kansas City.
11. Led the development of regional transportation improvements
as chairman of the Executive Advisory_ Committee of the Regional
Council of Governments in St. Louis.
12. Completed new General Plans for Santa Ana and Pomona.
13. Created computerized neighborhood level traffic control
programs in Santa Ana.
14. Served as an advisor to the United States Department of
Housing and Development, the National League of Cities, the
Missouri Municipal League, and the League of California Cities on
development and revenue issues.
15. Designed the financing mechanisms that allowed the
construction of the St. Louis Convention Center and the expansion
of the Kansas City Convention Center.
16. Developed Auto Centers in Santa Ana and Pomona.
17. Taught at the Universities of Long Beach State,
St. Louis, Maine, Georgia,and Washington in subjects of public
management and redevelopment financing.
3. Redevelopment Plan: If the Council established a formal agency
and determined it wanted to proceed with a project area, we would
then procee! to prepare a project plan in accordance with the
planning requirements of State law. This would include specific,
land use and economic data which would allow the Agency to
determine the specific goals for the Redevelopment program.
At the same time, we would undertake negotiations with Los
Angeles County to establish a revenue agreement on behalf of the
agency to allow tax increment to flow to the project.
During this time, I would begin to serve as ,-our Redevelopment
Director on a retainer basis and assume responsibility for proper
administration of the affairs of the agency.
4. Implementation of the Redevelopment Program: Based upon the
established plan, we would proceed to implement a redevelopment
program consistent with the plan. Levels of service would depend
upon the specifics of the plan.
Preliminary work would have already_ been accomplished during the
planning stages.
This program is established in stages to allow you to proceed
with minimum commitments, and to determine if you wish to take
the next steps after appropriate reviews. The fees would be based
upon these increments.
/ Step 1: Preliminary survey $4000.00
.......................
Step 2: Survey area ar_alysis. $12000.00
Step 3. Redevelopment Plan/Negotiations.............. TBD
Step 4: Program implementation ...................... TBD
Retainer for Operation of agency ................... $2500 month
This approach will give you practical analysis of the potentials
for redevelopment in Diamond Bar and will provide an experienced
team to carry out any program you decide to implement.
p!��i��«�
C�oa, 97967
3,� (J -XP) 7a,4--47-9,9
67 WALL STREET
NEWYORK, NY 10005
(212) 820-9300
Mr. Robert L. Van Nort
City Manager
City of Diamond Bar
21660 East Copley Drive
Suite 330
Post Office Box 4900
Diamond Bar, California 91765
CITY PLACE
185 ASYLUM STREET
HARTFORD, CT 06103
(203) 275-6260
January 10, 1990
ONE GATEWAY CENTER
NEWARK, NJ 07102-5311
(201) 642-8584
Re: Proposed Development of Property Owned by the City of
Industry Redevelopment Agency Located Within the
Boundaries of the City of Diamond Bar and the County
of San Bernardino
Dear Mr. Van Nort:
Pursuant to our previous discussions, the City of Diamond Bar (the
"City") has raised several issues in connection with the potential for
development of certain property currently owned by the Industry Urban
Development Agency (the "Industry RDA"), which is comprised of two (2)
parcels, one located within the boundaries of the City and the other located
within the boundaries of the County of San Bernardino. The purpose of this
correspondence is to address these issues and provide advice as to the
feasibility of alternative theories by which the City may proceed in causing
the eventual development of the property.
The first parcel is located within the boundaries of the City (the
"Diamond Bar Parcel") and comprises approximately 700 acres. Said parcel is
predominately vacant. The second parcel comprises approximately 1,800 acres
and is located in the County of San Bernardino (the "San Bernardino Parcel")
The San Bernardino Parcel is
ranch—related uses. It is o
ownership of the Industry RDA
causing the construction of a
the City of Industry. There
of the San Bernardino Parcel
Los Angeles (the "Los Angeles
potential. Accordingly, the
currently being used for cattle grazing and
jr understanding that both parcels are under the
and were originally acquired for the purposes of
water reservoir and related facilities to serve
Ls some additional land located to the southwest
which is within the jurisdiction of the County of
Parcel") and which may also have development
City may wish to consider participating in or
Page 2
causing the development of such land to the extent such development would be
of benefit to the City. The Los Angeles Parcel is apparently under private
ownership and has to some extent been previously developed for urban uses.
The City has inquired of this Firm as to (i) the feasibility of
causing the development of both the Diamond Bar Parcel and the San Bernardino
Parcel and (ii) the feasibility of a proposal to induce the development of a
University of California ("U.C.") campus on the Diamond Bar Parcel. As will
be discussed hereinafter, it appears that both the Diamond Bar Parcel and the
San Bernardino Parcel have great development potential given their location
and the rapidly diminishing amount of developable land in the Los Angeles
area. Therefore, we would recommend that private development proposals with
respect to both parcels be given serious consideration by the City.
With respect to the possible development of a U.C. campus on the
Diamond Bar Parcel, the City has previously adopted a resolution evidencing
its intent to induce the establishment of a U.C. campus upon said site. In
connection therewith, it has been suggested that the City cause the
acquisition of any necessary land in order that the City be able to donate the
land to the U.C. system. However, in order to acquire the land, the City
would need to generate substantial revenues in order to pay the estimated land
acquisition costs. One proposed theory for generating such revenues is
through the establishment of a redevelopment project area in accordance with
the provisions of the California Community Redevelopment Law (the "CRL")
whereby the City could avail itself of the financing alternatives available to
redevelopment agencies in California.
While the establishment of a redevelopment project area may give the
City the power to acquire necessary land through the exercise of the power of
eminent domain, the establishment of such a project area would not, in and of
itself, cause the generation of sufficient revenues to assist in paying the
land acquisition costs necessary to acquire the Diamond Bar Parcel. It takes
several years after a redevelopment project area is established before
revenues are generated within such project area. Moreover, such revenues
start accruing incrementally and, unless there is substantial development
activity within the project area, the initial revenues would be insufficient
to support a bond financing of any magnitude. The revenues generated in
connection with a redevelopment project area are designated as tax increment
revenues and represent only the increase in taxes attributable to an increase
in the assessed valuation of property caused by the development or sale of
property within a redevelopment project area. In areas which are
predominantly undeveloped, it may take as long as five to ten years before
significant tax increment revenues are generated but such undeveloped land has
great potential for generating tax increment revenues since the assessed
valuation would increase both with changes in land ownership and with
development activity. However, once development or land sales occur, there is
a time lag of more than a year before the revenues attributable to the
increase in assessed valuation are actually allocated and distributed to the
redevelopment agency. Thus, as a practical matter, it would take several
years before a redevelopment project area incorporating primarily vacant land
could generate the type of revenues necessary to finance the purchase of land
of the size and nature required for a U.C. campus.
Page 3
The real benefit in establishing a redevelopment project area for the
purposes of inducing the development of a U.C. campus would be through the
creation of the power of eminent domain in the redevelopment agency which
power could be used by the redevelopment agency for the purposes of acquiring
necessary land for land assembly purposes. Under such a scenario, a
redevelopment agency may acquire land from one party and transfer it to a
developer or other third party in order to cause the development of the
property in a manner consistent with the redevelopment plan. Thus, the City,
through its redevelopment agency, could acquire any land necessary for a U.C.
campus site through the use of eminent domain and could thereafter transfer it
either directly to the U.C. system or to some developer or third party to
undertake the development of a campus thereon or for private development
activities. The restriction upon such a proceeding is one of financial
considerations in that the City would still have to generate the necessary
revenues in order to pay the current owner the "just compensation" amount for
the land. Thus, if the City could induce a developer or third party to
participate in developing a campus or other private development by financing
the land acquisition costs, the City, through its redevelopment agency, would
have the ability to acquire the land and take it out of the control of the
Industry RDA. In such a situation the establishment of a redevelopment
project area would be of significant benefit to the efforts to induce the
establishment of a U.C. campus on the Diamond Bar site. The specific
advantages and limitations of exercising the power of eminent domain are
discussed more fully hereinafter.
As evidenced by the materials previously transmitted to your office,
the site selection process of the U.C. system is complex and time consuming.
Moreover, the U.C. system is presently considering proposals from more than
sixty-five communities within thirty-one different counties as possible sites
for three new campus locations. In recent discussions with representatives of
the U.C. system site selection committee, it was learned that it is not a
prerequisite to site selection that the U.C. system be given the land which is
ultimately selected as a campus site. While it is true that the land for the
last three (3) campuses - Irvine, Santa Cruz and Santa Barbara was donated to
the U.C. system, the representatives of U.C. have indicated that the U.C.
system has the ability to rely on State funding assistance in connection with
the acquisition and ultimate development of a campus site. Moreover, said
representatives have also indicated that the land acquisition costs are not
necessarily one of the primary factors considered in deciding on a campus site
since they represent a proportionately small component of the ultimate
development costs of a U.C. campus. Accordingly, while land acquisition costs
are important, they will not necessarily be decisive in the site selection
process. The U.C. system focuses more on demographics and demand for higher
education institutions in deciding on the optimal campus site.
While pursuing the development of a campus on the Diamond Bar Parcel
may ultimately benefit the community, causing the establishment of a
redevelopment project area to facilitate the land acquisition would not be
vital to accomplishing such a goal. A U.C. campus would not produce any tax
increment revenues and consequently if it were located within a redevelopment
project area, the redevelopment agency would not receive tax increment
revenues from the U.C. owned property. Furthermore, as a practical matter,
Page 4
the establishment of a redevelopment project area would not be very effective
for the purpose of financing the acquisition of land necessary for the
development of the U.C. campus but instead may promote other forms of
development which in turn may benefit the establishment of a U.C. campus. For
example, to the extent other development occurred in the vicinity, the
increases in tax revenues from such development could be used to finance the
costs of infrastructure items which would ultimately be required if a U.C.
campus or other similar development were to locate on the site. Based upon
the development potential of the area and the somewhat speculative nature of
the U.C. campus site selection process, we believe that it would not be in the
best interests of the City to forego other potential development proposals in
the hope that the U.C. system will eventually select the Diamond Bar site.
With respect to the San Bernardino Parcel, the City has already
expressed a desire to control the development of such parcel and, to the
extent necessary, should entertain the establishment of a redevelopment
project area with respect to the development of such land. As noted above,
the establishment of such a redevelopment project area provides the City with
various financing alternatives which could be relied upon to induce new
development. Redevelopment agencies have the ability to fund infrastructure
development and can assist private development by offering financing
alternatives such as land write down assistance and long-term low-interest
loans. Thus, the City, through a redevelopment agency may have the ability to
induce the development of the San Bernardino Parcel by offering redevelopment
assistance to private developers or third parties. Since the San Bernardino
Parcel is located outside of the jurisdiction of the City but is immediately
adjacent to the City, its successful development would ultimately benefit the
City. Therefore, the City should seek the acquiescence of the County of
San Bernardino to the inclusion of such parcel within a redevelopment project
area formed by the City or in the alternative should consider the possible
formation of a joint powers authority with the County of San Bernardino for
the purposes of promoting such development. Both the San Bernardino Parcel
and the Diamond Bar Parcel are presently underutilized and have the potential
to be large revenue generating sources for the City if developed effectively.
Therefore the City should pursue the possibility of the formation of a
redevelopment project area to facilitate their ultimate development.
As noted above, since both the Diamond Bar Parcel and the
San Bernardino Parcel are located within the jurisdictional boundaries of two
separate entities, certain jurisdictional issues arise with respect to the
viability of their development. With respect to the Diamond Bar Parcel, the
City would have the ability to control the development of the Diamond Bar
Parcel without any participation by the County of San Bernardino; however,
with respect to the San Bernardino Parcel, the City would require, at a
minimum, the acquiescence of the County of San Bernardino prior to any
proposed development of the San Bernardino Parcel. If the City is interested
in stimulating development of the Los Angeles Parcel, it may consider seeking
the participation of the County of Los Angeles which has jurisdiction over
said land. However, as a prerequisite to causing the development of the
Diamond Bar Parcel, the San Bernardino Parcel or the Los Angeles Parcel the
City must first cause the formation of a redevelopment project area in
accordance with the CRL.
Page 5
Based on the foregoing there are several preliminary issues relating
to the formation of a redevelopment project area which must be considered
before proceeding. The issues in question revolve around the City's ability
to successfully form a redevelopment project area either through the
establishment of its own redevelopment agency, or in cooperation with the
County of San Bernardino and/or the County of Los Angeles. In order to form a
redevelopment project area, certain threshold statutory requirements must be
met. The following is a discussion of these statutory requirements and an
analysis of the likelihood of success with respect to meeting such threshold
requirements.
Urbanization Test
In order to form a redevelopment project area two preliminary tests
must be met. These are set forth in Health and Safety Code Section 33320.1.
The first test requires that any redevelopment project area be "predominantly
urbanized" meaning that not less than 80% of the privately owned property in
the redevelopment project area (1) has been or is developed for urban uses; or
(2) is characterized by the subdividing and sale of lots of irregular form and
shape and inadequate size for proper usefulness or the laying out of lots in
disregard for the contours, other topography or physical characteristics of
the ground and surrounding conditions; or (3) is an integral part of an area
developed for urban uses. The second test, which will be discussed
hereinafter, requires that the redevelopment project area must constitute a
blighted area. The statutes do not specifically address the issue of how
nonprivately owned property is to be treated for the purposes of complying
with the predominantly urbanized test nor is there any relevant case law on
point. Since the Health and Safety Code Section 33320.1 only requires that
eighty percent (80%) of the privately owned property be urbanized, it is our
opinion that publicly owned property can be included within a redevelopment
project area regardless of whether or not it has been developed for urban
uses. Therefore, it is our belief that, solely for purposes of compliance
with the urbanization test, both the Diamond Bar Parcel and the San Bernardino
Parcel could be included within a redevelopment project area since they are
owned by the Industry RDA, a public body, and are therefore not subject to the
requirement that they be predominantly urbanized.
With respect to the Los Angeles Parcel, such land appears to be under
private ownership and as such must meet the requirements of the urbanization
test before it could be considered for inclusion into a redevelopment project
area. Accordingly, a careful inventory of such land should be undertaken in
order to determine whether the area could be characterized as predominantly
urbanized. Such land may have the potential for the generation of
substantial amounts of tax increment revenues since it appears that much of
the land is either already in the process of being developed or has the
potential to be developed in the near future. If the development of such area
could be promoted and the City could participate in such development through
the joint exercise of redevelopment powers with the County of Los Angeles,
such development would have a beneficial effect on both the development of the
Diamond Bar Parcel and the San Bernardino Parcel. Sharing infrastructure
costs and promoting various types of land use could enhance the desirability
of the Diamond Bar Parcel and the San Bernardino Parcel in terms of their
Page 6
development potential. Thus, it may be in the best interests of the City to
cause the development of the Los Angeles Parcel pursuant to the redevelopment
process. The City should consider discussions with the County of Los Angeles
to determine any plans it may have for the development of such area.
Since we are able to conclude that the predominantly urbanized test
would not prevent the formation of a project area incorporating the Diamond
Bar Parcel and/or the San Bernardino Parcel, we must next determine whether or
not the properties would meet the requirements of a finding of blight as such
term is defined and interpreted under the CRL. Assuming the Los Angeles
Parcel meets the requirement that it be eighty percent (80%) urbanized, it
would also be subject to meeting the blight requirements before it could be
included within a redevelopment project area.
Blight Test
Unlike the predominantly urbanized test, there is some existing case
law which delineates the types of findings that must be made in order to
justify a determination that an area constitutes a blighted area. Based on
the existing case law, it is evident that the City's ability to establish a
finding of blight will be critical in causing the formation of a project area
which would incorporate the Diamond Bar Parcel and/or the San Bernardino
Parcel. If the blight finding can be made, then the City may be able to
proceed with the formation of a redevelopment project area.
In order to establish that an area constitutes a blighted area, the
statutes and case law generally require that an area must (1) constitute a
"serious physical, social or economic burden on the community which cannot be
reversed or alleviated by private enterprise acting alone; and (2) must
exhibit one of the characteristics set forth in Health and Safety Code
Section 33032." Such characteristics are as follows:
(1) the subdividing of sale of lots of irregular form and shape and
inadequate size for proper usefulness and development;
(2) the laying out of lots in disregard of the contours and other
topography or physical characteristics of the ground and
surrounding conditions;
(3) the existence of inadequate public improvements, public
facilities, open spaces and utilities which cannot be remedied
by private or government action without redevelopment; and
(4) a prevalence of depreciated values, impaired investments and
social and economic maladjustment.
As a qualification to these requirements, Health and Safety Code Section 33321
provides that a project area may include lands, buildings or improvements
which are not detrimental to the public health, safety or welfare, but the
inclusion of which is found necessary for effecting the redevelopment of the
area of which they are a part. Accordingly, non -blighted areas or parcels
which do not necessarily exhibit the characteristics set forth above may be
Page 7
included within a redevelopment project area if they are determined to be
necessary for effective redevelopment of the area and are not being included
primarily for the purpose of obtaining a greater allocation of tax increment
revenues which would otherwise be attributed to the redevelopment agency.
The relevant case law in the area of determining what constitutes a
"blighted area" places substantial emphasis on an evaluation of the existing
conditions of the area in question as opposed to the potential for future
development. Namely, in order to be blighted, an area, as it presently
exists, must suffer from one of the conditions set forth above which at the
present time constitutes a serious economic and social liability. Many
communities throughout the State have attempted to form redevelopment project
areas on the basis that the areas to be included are underutilized and are not
being developed to their full economic potential. The courts have
consistently held that a finding that an area has not reached its full
economic potential is inadequate for the purposes of establishing blight.
Leach v. City of San Marcos, Cal.App.14 District , 261 Cal.Rptr.805
(1989); Emminaton v Solano County Redevelopment Agency, 195 Cal.App.491, 237
Cal.Rptr. 636 (1987); Sweetwater Valley Civic Association v City of National
City, 18 Cal.3d 270, 555 P.2d 1099, 123 Cal.Rptr. 859 (1976).
Accordingly, in order to include the Diamond Bar Parcel, the
San Bernardino Parcel and possibly the Los Angeles Parcel within a
redevelopment project area, the City must make findings that all parcels, as
they presently exist, are characterized by properties which suffer from
economic dislocation, deterioration or disuse because of the continuance of
one or more of the factors set forth in Health and Safety Code Section 33032
(listed above), which has caused a reduction of or lack of proper utilization
of the land to such an extent that it constitutes a serious physical, social
or economic burden on the community which cannot reasonably be expected to be
reversed or alleviated by private enterprise acting alone (Leachsu
EmminQton � supra,
supra). Such a finding should only be made after careful analysis
of the area and a review of alternative development possibilities for the land
comprising said parcels. In order to withstand any challenges to the adequacy
of the blight finding, the courts and the statutes require that the City's
findings as to blight must be supported by substantial evidence (Leach,
supra). Thus, the City must document its findings thoroughly.
The factor most commonly relied upon by many redevelopment agencies
In establishing that an area is blighted is the determination that the area
suffers from the existence of inadequate public improvements, public
facilities, open spaces and utilities which cannot be remedied by private or
governmental action without redevelopment assistance. This is probably the
factor which would be most heavily relied upon by the City in the instant
situation since both the Diamond Bar Parcel and the San Bernardino Parcel
suffer from a lack of public improvements and facilities. However, as noted
above, it must be shown that such lack of public facilities and public
improvements cannot be remedied by private or governmental action without
redevelopment assistance. It is this part of the finding which may be the
most difficult to make depending on the potential for private development of
both the Diamond Bar Parcel and the San Bernardino Parcel. The fact that the
property in question is presently under public ownership should be considered
Page 8
in a determination of whether there is any private development potential since
such ownership may often be detrimental to private development. However,
public ownership is only one factor and should not be relied upon solely as
the justification for causing the property to be designated as a blighted
area. Unfortunately, there is no case law which suggests that public
ownership of land is such a significant hindrance to private development that
it could be relied upon solely for the purposes of authorizing a redevelopment
agency to include such property within a redevelopment project area. It is
only one of many factors which should be considered. If there is evidence
that the Industry RDA is currently seeking the development of the property
either by itself or through third parties, then such a finding would lose its
importance.
Based on the foregoing, we would recommend that the City undertake a
careful inventory of the existing land uses of the Diamond Bar Parcel, the
San Bernardino Parcel and surrounding areas and analyze the potential for
private development if redevelopment assistance were not to be utilized. Such
an analysis should include reviewing any plans and goals of the Industry RDA
in connection with the present and expected uses of the property. Moreover,
such an analysis would essentially constitute the first steps in the
redevelopment plan adoption process and would require the preparation of
significant documentation which may later be relied upon in the event that a
project area was formed and any third parties challenged such formation. To
the extent it was determined that a redevelopment project area could be
successfully formed, the work undertaken as part of the preliminary analysis
would be beneficial for the purposes of providing support information which
could be relied upon in the preparation of necessary redevelopment and
environmental documentation.
Jurisdictional Issues
Assuming that the foregoing findings could be made and that a
redevelopment project area could be formed which would incorporate the Diamond
Bar Parcel and/or the San Bernardino Parcel, certain jurisdictional issues
should be considered in order to cause the most effective development of the
entire area. These issues arise due to the different jurisdictional locations
of each of the parcels. While the City has jurisdiction over the Diamond Bar
Parcel, it would need the acquiescence and cooperation of at least the County
of San Bernardino in order to cause the development of the San Bernardino
Parcel since such parcel is located within the territorial boundaries of the
County of San Bernardino (Health and Safety Code Section 33213 infra). In
connection with any lands located within the territory of the County of
Los Angeles, the City would need the acquiescence or cooperation of the County
of Los Angeles if such territory were to be considered for inclusion in a
redevelopment project area.
Again, careful analysis of the land uses and the exact territorial
boundaries of different jurisdictions would be beneficial in determining the
feasibility of incorporating the San Bernardino Parcel and/or any land under
the jurisdiction of the County of Los Angeles within a redevelopment project
area. Such an analysis would be a prerequisite to seeking the cooperation of
the County of San Bernardino and/or the County of Los Angeles.
Page 9
With respect to the Diamond Bar Parcel itself, it is clear that to
the extent the area could be found to be a blighted area it could then be
included within a project area formed by the City through its own
redevelopment agency. Health and Safety Code Section 33120 provides "the
territorial jurisdiction of an agency of a county is the unincorporated
territory in the county, and that of a city or city and county is the
territory within its limits." Thus, a redevelopment agency can include any
property within the municipal boundaries of its city within a redevelopment
project area. Since the Diamond Bar Parcel is completely within the
boundaries of the City, it could be included within a redevelopment project
area formed solely by the City. The fact that the parcel is owned by another
governmental entity is not determinative for any purpose except the
urbanization test, since it is the location of the property rather than its
ownership which is considered in deciding whether such property can be
included within a redevelopment project area of a particular redevelopment
agency without the consent of another city or county.
With respect to the San Bernardino Parcel, the City has various
options. First, a redevelopment agency formed by a city has the ability to
undertake the redevelopment of land located outside of its boundaries so long
as the property is contiguous to its own territory and the neighboring
community agrees to permit its redevelopment (Health and Safety Code
Section 33213). In order to include the San Bernardino Parcel within a
redevelopment project area formed solely by the City, the County of
San Bernardino would have to adopt an ordinance authorizing the inclusion of
the San Bernardino Parcel within a redevelopment project area of the City.
With respect to any lands located within the jurisdictional boundaries of the
County of Los Angeles, the City would similarly need to seek the acquiescence
of the County of Los Angeles for the inclusion of such lands.
Second, the City could cooperate with either the County of
San Bernardino and/or the County of Los Angeles to jointly exercise
redevelopment powers (Health and Safety Code Section 33210). In such a
situation the planning commissions and legislative bodies of each of the
participating parties may hold joint public hearings and meetings or the
legislative bodies acting separately may each designate the redevelopment
agency of one of the communities to act as the redevelopment agency for all
interested parties. Thus, the City could cooperate with the County of
San Bernardino and/or the County of Los Angeles and could seek to be
designated as the lead redevelopment agency for the purposes of overseeing the
redevelopment of the entire area.
Again, to the extent that the San Bernardino Parcel and any adjacent
property located within the boundaries of the County of Los Angeles could be
determined to be blighted, such land could be included within a project area
administered by a joint powers authority comprised of the City, the County of
San Bernardino and/or the County of Los Angeles or could be incorporated into
a redevelopment project area formed solely by the City so long as the County
of San Bernardino and/or the County of Los Angeles consented to the inclusion
of the land within their jurisdictions in such a project area. This option
should only be considered if the City has determined that it is unable to
Page 10
proceed in the formation of its own redevelopment project area without
including the other jurisdiction's territory.
Taxation Issues
As of the date of this correspondence, we have been unable to verify
the exact status of either the Diamond Bar Parcel or the San Bernardino Parcel
in terms of its property tax liability and whether or not the properties are
listed on the County of San Bernardino and/or County of Los Angeles tax rolls.
Nevertheless, both the Diamond Bar Parcel and the San Bernardino
Parcel should be listed on the property tax rolls since such parcels are owned
by one public entity within the jurisdiction of another public entity.
Article 13, Section 10 of the California Constitution provides that "lands
owned by a local government that are outside its boundaries . . . are taxable
if . . . they are located outside of Inyo or Mono County and were taxable when
acquired by the local government." Accordingly, if the Diamond Bar Parcel and
the San Bernardino Parcel were taxable when they were acquired by the Industry
RDA, then such parcels should continue to be taxable and should be listed as
such on the tax rolls of the County of Los Angeles and the County of
San Bernardino, respectively. Again, we are presently in the process of
verifying this information.
Condemnation
To the extent the City is able to cause formation of a redevelopment
project area and incorporate the Diamond Bar Parcel and/or the San Bernardino
Parcel within such redevelopment project area, the City, through its
redevelopment agency, would have the power of eminent domain and the ability
to assemble land for redevelopment purposes. There are, however, certain
limitations on this power. These include a finding by the public entity
exercising the power that (1) the public interest and necessity require the
proposed project, (2) the proposed project is planned or located in a manner
that will be most compatible with the greatest public good and the least
private injury, (3) the property to be taken is necessary for the project, and
(4) an offer for just compensation has been made to the owners of the
property. To the extent the City, through the redevelopment agency, can make
these findings, then there is one additional factor that must be addressed
which relates to the fact that the property in question is currently owned by
the Industry RDA. Since the property is presently under the ownership of one
public entity, the statutes require that prior to the condemnation of land
owned by another public entity, the condemning party must prove that the
proposed use for which they are condemning the land is a more necessary public
use than the use to which the land is presently appropriated (California Code
of Civil Procedure Section 1240.610). Under such a situation, the burden of
proof is initially on the defendant (the party from whom the property is being
acquired) to prove that its property is appropriated to a public use. If the
defendant establishes that the property is appropriated to a public use, then
the plaintiff (the party who is seeking to acquire the property) has the
burden of proof to show that its use is a more necessary public use. Under
the facts as explained to us, it appears that the property was originally
acquired by the Industry RDA for the purposes of building a water reservoir.
Page 11
However, it is our further understanding that such proposal is no longer
viable and that the property has remained essentially vacant under the
ownership of the Industry RDA. To the extent that the City is able to
establish that the other requirements necessary to exercise the power of
eminent domain have been met, we feel that acquisition by the redevelopment
agency of the City through the use of eminent domain could be established to
be a more necessary public use than the use to which theproperty is presently
being utilized. Accordingly, if the City is able to cause the formation of a
redevelopment project area and establish the power of eminent domain for its
redevelopment agency, then such redevelopment agency could use the power of
eminent domain to acquire the Industry RDA property.
Conclusions
Based on the foregoing discussion, there is no significant advantage
to the City in forming a redevelopment project area solely for the purposes of
inducing the development of a U.C. campus in Diamond Bar. While such a
proposal would establish the power of eminent domain within a redevelopment
agency created by the City, it would not generate the type of revenues
necessary to finance the land acquisition costs for several years even
assuming that the project area includes substantial areas of private
development. If the U.C. system is genuinely interested in the Diamond Bar
Parcel, it has the resources necessary to cause the acquisition of the land on
its own accord. The formation of a redevelopment project area may, however,
be of benefit to the establishment of a U.C. campus to the extent that it
could provide a mechanism to assist in financing and causing the construction
of various infrastructure items which would be necessitated by any large
development of the Diamond Bar Parcel.
Since the selection of the Diamond Bar Parcel by the U.C. system is
somewhat speculative and may not be decided for some time, we would recommend
that the City consider the formation of a redevelopment agency with respect to
the Diamond Bar Parcel and perhaps the San Bernardino Parcel in order to take
full advantage of the other private development potential of such land. By
establishing a redevelopment project area the City has the ability to provide
several forms of incentive to private development. Both the Diamond Bar
Parcel and the San Bernardino Parcel have great development potential and
accordingly the City should seek to control such development in order that it
be able to ensure that the development be undertaken in a manner most
beneficial to the City.
In order to proceed, the City should undertake a careful analysis of
the Diamond Bar Parcel and the San Bernardino Parcel in order to determine the
feasibility for their inclusion within a redevelopment project area in terms
of meeting the predominantly urbanized test and the blight requirements. The
formation of a redevelopment project area would give the City the ability to
fund various infrastructure items which would be required in connection with
any proposed development of the area. In addition, the City may wish to
consider the inclusion of other areas within the City to the extent they are
in need of redevelopment. If an analysis of the Diamond Bar Parcel and the
San Bernardino Parcel provides evidence that a finding of blight could be
established then the City should proceed with the creation of the
Page 12
redevelopment agency and should commence formal procedures required for the
formation of a redevelopment project area.
To the extent the City comes to the conclusion that the
San Bernardino Parcel and/or Los Angeles Parcel could be included within a
redevelopment project area, then the City should consider contacting the
County of San Bernardino and/or the County of Los Angeles to determine the
feasibility of cooperating with such entities in the redevelopment of the
San Bernardino Parcel and/or the Los Angeles Parcel. The City should
initially seek to obtain the acquiescence of the County of San Bernardino
and/or the County of Los Angeles to the inclusion of land within such
jurisdictions within a project area formed and administered solely by the
City. If such acquiescence cannot be obtained, then the City may wish to
consider cooperating with the County of San Bernardino and/or the County of
Los Angeles to jointly exercise redevelopment powers for the benefit of the
entire region.
To the extent a redevelopment project area could be successfully
formed, then the City's redevelopment agency would have the power of eminent
domain and could use such power to cause the development of property in a
manner consistent with a redevelopment plan. With the ability to assemble
land which is currently owned by the Industry RDA, the City could solicit
proposals from private developers for the future development of the Diamond
Bar Parcel and/or the San Bernardino Parcel.
In order to proceed we would recommend that the City undertake a
careful analysis of the existing land uses and the potential for private
development. Such an analysis could be undertaken by the City itself or
through the retention of private consultants. Moreover, such an analysis is
crucial to deciding whether the City should take further action to cause
formation of a redevelopment project area which would incorporate the Diamond
Bar Parcel and/or the San Bernardino Parcel.
If you have any immediate questions regarding the issues raised
herein, please contact me at your earliest convenience.
Very truly yours,
HAWKINS, DELAFIELD & WOOD
n
Timothy J. Sabo
TJS:ADB:dc
DMBR0002/0047D
MANAGEMENT,/DEVELOPMENT
ASSOCIATES
i qq 351 South Thomas Street, Pomona, CA 91766
714 /629 -5533 -FAX 7141622-0917-6191723-8623
Eft
Mr. Robert Val -j
city "Iana(-'�-'
Cit -y
21660 E.
"10n
Diamond Bar, f 'orn -ia
917635--1177
Dear Mr. Van
Januar; x,1990
I a
199, -
i ryl pleased to P vi d e UP�2 a t ed Or��Pclsal to provide
ride � s
lopment service , (-) �c, �
Ile, Citi Diamond Bar in
.Li-irtherdrice of you
-L' F —
1-ts
FL achieve economic prosperity` for
I ha',., e
revised d propos ed
P - (,-, - i f orm at to
Council - I ld' f 0 r two ba s i,2 steps in -v-�orkil-ig Lith you and the
-,-,uncil t(� cj,,,�Lp - - - - I
determine the feas'j'-ilit., and scope of a
Project area in t le Cit' of Diamo-
C-evelop the f(--) nd Bar, and then t,:) ultimatelv
I _L111,11 Plan and illlplementatif�-,�, program for the Cl -t-\,-.
Step 1: Establish a survey area, determine preliminary
feasibility of the area as a redevelopment area, and define
boundaries for a potential redevelopment area.
Ell'-' Step LIde the foil -)wing Spey-'ific- tas}:s:
Task 1: -Utithe pc
thr City Cilt-ntjjl area ol-• areas id
e"t�fed theDun, to rp\,i-w the areas through the'
anal�--js
-tflaps, aerial photographs,
and by the personal sllr\,e-\- -t-) estaljlish,
a Pre! -irilinary area N h 4 cj
s -, U d'� - Th i the 1:)a i S Of further 1-�vipw Col-isider theaPPropriate legal
I
re, q Ll i r I e n t S for the es t ahl i shnjen,, r e d e v e 1 o p r,,i en t ro 1 ec t
areas, b 1 i c I
ji-it c--tc7.
Task 2: 3PP1:'1-)Val of tll-ie t,,je
f i
an, assessors f 11
the area
SUrve\ are i n- 111 d e cl in t
the Potent_?al—"ailable i�
n the
Task 3: To compare revenue flows availa ale it`? coals for the
redevelopment prCgram to determine the fwasibility of a
successful redevelopment program.
Task 4: Delineate proliTinary project bolinclar e:=-, fcl:, d pr%i-c
redeye lo,,pment project .
Task 5: Provide technical lntormaH n caquired by the _ uncll U
enable them to fake their final decision.
Presuming __.at the Council determined that Chi_"_ tante" tc_
proceed r h? redevelopment program, the second step of the
- r�_
process would taKe place. It would focus on the establishment of
a redevelopment agency, the preparation of a rede`: e_opirerM plan
and environIl?ent documents, and the implementation of the
redevelopment program_
Step 2: The preparation of the redevelopment plans, an
environment impact review, and the implementation of the
redevelopment program.
Task 1: Worl i -ng ;.ith the city's legal council, grepare The
actions required to establish the Diamond Ear Redevelopment
Agency.
Task 2: Prepare the pra i imina ry redevelopment ent plan.
- Coordinate with the cities general plan.
- Prepare the documentation to support the plan.
- Notify affected taming agencies.
Task 3: Document blight, prepare prOjert/prc` graT'hs list; anj
prepare financial anal: sis .
- Conduct parcel -by -parcel survey of the project to
document:
bligl-it_ing conflitiolzs
land use
buil d; ng par-ce Toru it ion
infratitructure needs
access
parkin
- Create a data base file which will include the
f011owing parcel level information.
land use
genera'_ designations
blighting conditions
asp: esse,a valuation
SitL_s address
��ef�rle fL1tLlre JroT,-t;; 3114 'e\'eloprnent (_ op � tions an
S�endi"1C>�
PfeP,:_,e maps andexhifit
dC( L11ile"1t1nCJ r2sLlltS
Prepare final to-": in:, ement revenue projections and
project funding scenarios.
Task 4: Prepare formal pr,_) j„aj� , and submit tc State Board c
Equalization and CoLlntti- As f
%Iird rtla;�;� j'�`cPcy _ S2u�Or. Respond C:. LjLi2st2Oi:�'
at^ arlielldr1ents.
Task 6: Prepare t' -Ie el", ;-ironmental assessment.
- Prepare the notic_ of preparation.
- Notify affected parties.
PrajJ`3r r ''� ,'i 7 1'•:,n:lle:lt it doCLIi.,ients and studies-
Prepare
tudies_
Prepare final nOtlfl atiOl;s
Prepare respOnses to objecti,_, S
- Prepare rer_ olutions .
Task 7: Conduct fiscal reviews "t" affecte
d tang entities
Assist in negotiatin:Y ac;re_�r
assisTanc- I,: Ilt: Provide staff
t > fiscal review COII1r02tteY.
Task 8: Prep are the h,,Dusing setc,,�
Present t(_> ,, , ; _;als and programs .
tion and assist in obtaining sign off frr;m
Southern Califorl"iia association of Governmejits.
Task 9: P"Pare Preliminary-,
=lI?;� r�e:Locat2ol"1 �'L11d�� i Z�_��(-'1"t ()iv11C-'r LaL't1C'_patlCin [CLIlPS�
Task 10: Prepare final report to the Agency
- refine d�cumentation
- answer fiscal advisory committee report
- answer objections raised in hearings
- compile all necessary items f,„ inclusion.
Task 11. attend all Public hearings. Prepare hearing; re1"ts
and responses to hearing :_questions and objections.
Task 12: Community outreach. Attel ? ,_:11 co:;ilnunity meetings upon
request of the city '-tanager.
Task 13: Implement redevelopment and economic development
program.
- begin contact of potential develop -f_=.
- structure a Itlarketing program.
- provide technical staff support for the redevel-_-pment
y
agency.
FEE PROPOSAL: We propose to conduct this Dorn program on a tiIII E, %
and materials basis with a not to exceed Upset cost on each sip
in the process.
Step 1: $13,500.00
A++ times} ant materials basis on a not to .;?a 1 budget of
till J , 50 0 . 00
Step 2: A times and yaterials basis on a not to exceed budget of
to be ne v«Dtiated when the sc-op� in
defined at the completion of Step 1.)
All filing fees and printing costs shall be directly billed to
the City of DialtIond Bar.
Implementation program: A monthly retainef fee based upon a
mutually agreeable program.
I believe this approach to the development and implementation of
a Redevelopment program within the City of Diamond Sar provides
the greatest flexibility and the least financial rise; to the
City.
I Have directed the establishment of j 'edevelo ment
the Ci LV of �ar.ta Ana ,, ir;, �' Projects in
the preparation of the redevel--�pinent
plans, the establishment of 1 project area and re���e- ,
pme,,t plan
In tilt �ltl' Of Otnotla, and an resentl_- the i l
� 1_ ead CO1�._Li�tlnt 12`j
the j "'e; ,.=iti, of the redeve1op'cllent pla.? for the reLlse of the
�;: rr _;n airforce bast, Zr,'San Bernadino Count
111 aCldlt1021, ? rei==q;:t-- at�Cl i
- t'1e financial agreements f -r -11
rede� ,lent -
r
Ci
p � Its .V , Y ,
dei el ,: ? I.c.s �T ge 1 es Cc Ltnt- lc1 hire
UI11C�l;c f -' na]'Cing pT'ograIfs t, ill _:! hai'e pr -,D ided for
r r lv L
JsifilB C1?1 C. \ e1C±j IllentS in Santa I12,DC;I71tJna, ancl,
lo'-4:tto t=he OJPPU'rtLill lt': Of w(-)rkin with t:%;Ll
Thank
f OrtS tC;�If: }; Plal?`,o11c1 Bar a great clt_,- i n Los Angeles CountV.
�`ULl �._r confidence'ttr COnflenCB 111 1nC111C?ih� me 11? VOt-+r program
�.,T . Wilson
AGENDA NO.
AGENDA REPORT
DATE: January 29, 1990 MEETING DATE: February 6, 1990
TO: Honorable Mayor and Members of the City Council
VIA: City Manager
FROM:
SUBJECT: General Plan
BACKGROUND: The City is required to prepare and adopt a General Plan within 30
months of Incorporation. Thus, a Plan is to be in plan by October 17, 1991. To
accomplish the state mandate a 30 citizen General Plan Committee was established
with their first meeting in September. The Council in previous action, directed
staff to negotiate a contract with the Planning Network to assist in the
preparations of the Plan. The discussion were prolonged due to the status of the
Planning Director position. The proposal has been developed into two distinct,
but separate phases.
RECOMMENDATION: It is recommended that the Council authorize Phase I of the
Planning Network General Plan proposal in an amount not to exceed
(Narrative continued on next page if necessary)
YlbUAL IMPACT:
Amount Requested $
Budgeted Amount $
In Account Number:
Deficit: $
Revenue Source:
D _BY:
---------------------- --------------------
Robert L. Van Nort Andrew V. Arczynski Linda Magnuson
City Manager City Attorney Sr. Accountant
C I T Y O F D I A M O N D B A R
M E M O R A N D U M
TO: Robert Van Nort, City Manager
FROM: Matthew Fouratt, Contract Planner
SUBJECT: Amended Professional Services Agreement
This is in response to your request that I review and critique
the amended contract for advance planning services submitted by
the Planning Network.
The Planning Network proposed is here with summarized by three
categories:
1. PRODUCT
2. METHODOLOGY
3. STRATEGIES
I. PRODUCT
The Planning Network proposal is to produce:
A. A General Plan for the City of Diamond Bar which
includes all of the elements mandated by the State of
California except "circulation" which is being prepared
separately. An implementation section, as well as a
Sphere of Influence element, and
B. An Environmental Impact Report (EIR), for the General
Plan which meets the requirements of the California
Environment Quality Act.
II. METHODOLOGY
The methodology proposed by the Planning Network to produce
a General Plan and EIR is as follows:
1. Facilitate and provide staff services to the 30 member
General Plan Advisory Committee.
2. Follow direction from City of Diamond Bar City Manager
and Acting Planning Director.
3. Coordinate technical input from specialists and public
agencies.
4. Research existing data base and identify impact upon
Diamond Bar.
5. Generate new data currently unavailable.
6. Undertake interviews of community leaders.
7. Present draft General Plan and EIR to the Planning
Commission.
8. Respond to requests and comments from Planning
Commission and the public generated from Planning
Commission public hearings and the draft EIR public
review process.
9. Present final draft General Plan and final draft EIR to
the City Council.
10. Respond to requests and comments from City Council and
the public generated from City Council public hearings.
11. Produce adopted plan documents.
III. STRATEGY
The strategy to produce a General plan and EIR the
methodology outlined above proposed by the Planning Network
is via a 14-18 month two phase program.
A. Phase One will consist of a goals and objectives report
formulated but he General Plan Advisory Committee, City
Staff and the Planning Network, refined by the Planning
Commission and approved by the City Council.
B. Phase Two will consist of an existing setting report,
base maps, infrastructure data, land use designations
and alternatives, a composite land use policy, a land
use element, housing element, resource management
element, health and safety element, public services and
facilities element, an implementation program, General
Plan summary, draft and final Environmental Impact
reports and a final adopted plan document.
PRODUCT, METHODOLOGY AND STRATEGY - COMMENT:
The proposal is well thought out, professional and sound with
regard to all three categories. it is believed that the current
Planning Network proposal to the City of Diamond Bar to prepare a
General Plan and EIR is optional for two reasons;
1. This firm has been providing General Plan services to
the City for the past four months meaning that the
consultants are most knowledgeable about the community.
2. The proposal has now been refined on three occasions in
response to comments from City of Diamond Bar official.
PROPOSED COST OF EXPERT PROFESSIONAL PLANNING SERVICES - COMMENT:
In order to facilitate a comparative analysis of the fees
proposed by the Planning Network to prepare a General Plan and
EIR, three California cities which have recently prepared a new
General Plan were contacted. Below is a summary of approximate
General Plan and EIR costs ---- by the three cities surveyed as
well as the Planning Network proposal to Diamond Bar.
Approximate Cost for Consultant Service
to Prepare a New General Plan
CITY ESCONDIDO VENTURA SAN RAFAEL DIAMOND BAR*
Plan
Preparation
Duration
17 month
22 months
20 months
14-18 months
G.P.
Consultant(s)
$157,485.00
Cost Approx.
$220,000.00
$285,000.00
$162,000.00
$186,785.00
*Projected per
1/18/90 Planning Network Proposal
Compared with three other California municipalities that have
recently conducted new General Plans. The Planning Network fees
are lower than the normal for consultant planning environmental
services. it is note worthy to point out that the three cities
surveyed all have municipal General Plans meaning that the data
base, (from which to conduct the new General Plan), was greater
than that existing in Diamond Bar.
CONCLUSION:
That the 1/18/90 Planning Network proposed is well thought out,
sound, professional and highly competitive from a cost of service
standpoint.
Rev: 2-1-90
PROFESSIONAL SERVICES AGREEMENT
FOR
CITY OF DIAMOND BAR
GENERAL PLAN PROGRAM
1. IDENTIFICATION
This Agreement is effective as of the 7th day of February, 1990, by and between
the CITY OF DIAMOND BAR (hereinafter referred to as "CITY") and PLANNING
NETWORK.
2. RECITALS
WHEREAS, CITY desires to retain PLANNING NETWORK to perform professional
planning services involving the preparation of the CITY'S General Plan; and,
WHEREAS, PLANNING NETWORK is well qualified by reason of education and
experience to perform such services; and,
WHEREAS, PLANNING NETWORK is willing to render such professional services as
hereinafter defined.
NOW, THEREFORE, for and in consideration of the mutual covenants and
conditions herein contained, CITY hereby engages PLANNING NETWORK and
PLANNING NETWORK agrees to perform the following services.
3. AGREEMENTS
3.1 Definitions: The following definitions shall apply to the following terms,
except where the terms of this Agreement otherwise require:
3.1.1 "Project": The planning services or any portion thereof described
in the attached Work Products and Methodology and labeled
Exhibit I.
3.1.2 "Services": Such professional services as are necessary to be
performed by PLANNING NETWORK in order to complete the plans
and studies described in the aforesaid Exhibit I.
3.1.3 "Study Area": The property in the CITY and such adjacent lands as
PLANNING NETWORK determines may have any impact or influence
on the plans which PLANNING NETWORK shall prepare in the
performance of the aforesaid service.
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 1
Rev: 2-1-90
3.2 CITY and PLANNING NETWORK agree as follows:
3.2.1 That PLANNING NETWORK will prepare the documents and perform
the services required by Exhibit 1 (Comprehensive Work Program).
PLANNING NETWORK will prepare the General Plan, implementing
zoning ordinances, and EIR and other documents identified in
Exhibit I consistent with State guidelines.
3.2.2 That PLANNING NETWORK will supply copies of the documents in
accord with Exhibit I.
3.2.3 That PLANNING NETWORK may secure, at PLANNING NETWORK'S
sole cost and expense, such other persons as in the opinion of
PLANNING NETWORK are needed to comply with the terms of the
Agreement and, if such other persons are retained by PLANNING
NETWORK, such persons shall be fully qualified to perform such
services.
3.2.4 Invoices for services shall be submitted by PLANNING NETWORK in
accord with payment schedule contained in Exhibit III. PLANNING
NETWORK agrees to review a draft of each invoice with the Planning
Director prior to submission of the invoice to assure agreement on
the percentage of completion of each work task. The CITY may
withhold 10 percent of the amount due for any task until said task
is completed to the satisfaction of the Planning Director.
3.2.5 Execution of this contract shall authorize PLANNING NETWORK to
commence and perform the tasks included in Phase 1 of Exhibit 1.
Work tasks in Phase 2 of Exhibit I shall not commence until
specifically authorized in writing by CITY.
3.3 Agreements of CITY: CITY agrees as follows:
3.3.1 a) To pay PLANNING NETWORK the sum of up to $154,595 for
the performance of the services identified in the Work
Program and as authorized by the CITY.
b) CITY shall make progress payments to PLANNING NETWORK
in accordance with the invoices submitted by PLANNING
NETWORK on a monthly basis. Invoices shall specify the fee,
the percentage completion of the work, the allowable total
billing, the total invoices to date, and the amount currently
being invoiced.
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 2
4
5
N
Rev: 1-18-90
C) Upon submission of all the required documents to the
satisfaction of the CITY, any uninvoiced portion of the
contract amount shall be invoiced. Invoices submitted by
PLANNING NETWORK in accord with this schedule shall be
paid within 30 days of the invoice date.
3.3.2 Additional Services: Payments for any services requested by the
CITY in writing and approved by the Planning Director during the
study and not included in the Work Program shall be paid on a
reimbursement basis in accord with the PLANNING NETWORK
Standard Fee Schedule in effect at the time the services are
provided. These costs will be invoiced as they occur and will be
paid by the CITY within 30 days.
OWNERSHIP OF DOCUMENTS
All documents, data, studies, surveys, drawings, maps, models, photographs and
reports prepared by PLANNING NETWORK under this Agreement shall be
considered the property of CITY upon payment for services performed by
PLANNING NETWORK. Said documents and materials shall be delivered to CITY
by PLANNING NETWORK at the completion of the project; however, PLANNING
NETWORK may make and retain such copies of said documents and materials
as desired.
TERMINATION
This Agreement may be terminated by the CITY without cause upon the giving
of a written "Notice of Termination" to PLANNING NETWORK at least fifteen (15)
days prior to the termination date specified in said notice. In the event this
Agreement is terminated, PLANNING NETWORK shall be paid for services
rendered, based upon the percentage of satisfactory completion of PLANNING
NETWORK work on the date of termination.
NOTICES
Any and all notices, demand, invoices, and written communications between the
parties by mail shall be addressed to the parties as follows:
CITY OF DIAMOND BAR
City Manager
21660 E. Copley Dr.
Suite 100
Diamond Bar, CA 91765
PLANNING NETWORK
2940 Inland Empire Boulevard
Suite 105
Ontario, CA 91764
Attn: Lloyd Zola
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 3
Rev: 1-18-90
Any such notices, demands, invoices, and written communications by mail shall
be conclusively deemed to have been received by the addressee five days after
the deposit thereof in the United States mail, postage prepaid and properly
addressed as noted above.
7. ENTIRE AGREEMENT
This Agreement supersedes any and all other agreements, either oral or in writing,
between the parties with respect to the subject matter herein. Each party to this
Agreement acknowledges that no representation by any party which is not
embodied herein and that no other agreement, statement or promise not
contained in this Agreement shall be valid and binding. Any modification of this
Agreement will be effective only if it is in writing signed by the parties.
8. SEVERABILITY CLAUSE
If any provision of this Agreement is found to be invalid, void or unenforceable,
the remaining provisions shall nevertheless continue in full force and effect
without being impaired or invalidated in any way.
9. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws
of the State of California.
10. ATTORNEY'S FEES
In the event that legal action is necessary to enforce the provisions of the
Agreement, the parties agree that the prevailing party in said legal action shall
be entitled to recover attorney's fees from the opposing party in any amount
determined by the Court to be reasonable,
11. HOLD HARMLESS
PLANNING NETWORK shall indemnify, hold harmless, and defend the CITY, its
Council, commissions, officers, agents, and employees from and against any and
all claims and losses, costs or expenses for any damage due to death or injury
to any person and injury to any property proximately resulting from any act or
omission of PLANNING NETWORK or any of its officers, employees, agents, or sub-
contractors in the performance of this Agreement. Such cost and expense shall
include reasonable attorney fees.
PLANNING NETWORK shall indemnify and hold harmless, the CITY, its Council,
boards, commissions, officers, agents, and employees from and against any cost
C IT Y OF DIAMOND BAR GENERAL PLAN PROGRAM 4
Rev: 2-1-90
or expense for any cost or expense which arise out of PLANNING NETWORK'S
negligent performance of the work under this Agreement provided that such
liability, loss, cost or expense is caused by the act or omission of PLANNING
NETWORK, or any of its officers, employees, servants, agents, or subcontractors
in performance of this Agreement. PLANNING NETWORK'S obligation for such
indemnity and hold harmless shall not include any obligation to defend CITY, its
Council, boards, commissions, officers, agents or employees against any action
or claim brought by any person, but the Consultant's obligation to indemnify CITY
shall include reasonable attorney fees if Consultant is found to have been
negligent in performance of work under this Agreement.
PLANNING NETWORK agrees to maintain in full force and effect during the term
of this Agreement a public liability insurance policy with limits in the amount of
$1,000,000.00
12. COUNTERPART EXECUTION
This Agreement may be executed in counterparts, each of which so executed
shall be deemed an original irrespective of the date of the execution, and said
counterparts, together shall constitute one and the same agreement.
CITY OF DIAMOND BAR PLANNING NETWORK
Signature Signature
Name
Title
Date
Title PresiriPnt
F. - -• ••ice
C IT Y OF DIAMOND BAR GENERAL PLAN PROGRAM 5
EXHIBIT I
WORK PROGRAM
Structure of Work Program
Rev: 1-18-90
The PLANNING NETWORK Consultant team will conduct the desired tasks
according to the task structure outlined on the following pages. The Work
Program consists of ten major components. The structure of the work program is
based on the scope of work for the General Plan Update outlined in the Request
for Proposals prepared by the CITY, and on discussions held with City
representatives.
The work program prepared by PLANNING NETWORK involves the preparation of
a comprehensive General Plan, Environmental Impact Report, and Zoning and
Subdivision Ordinances. The program has been divided into two distinct phases.
The first phase involves the identification of community issues and priorities, and
will culminate with preparation of a goals and objectives report. The second
phase will include preparation of the General Plan document and EIR. The
program has been formulated such that, at the conclusion of the first phase,
modifications can be made to the scope of work for the second phase to include
additional work efforts, or to reduce the scope of second phase efforts, as
appropriate.
The scope of work contained herein assumes that the General Plan will include
areas presently outside of the City limits, but which the City would desire to have
included in a sphere of influence. Specifically, this proposal is based on a
presumed General Pian study area which includes the present City limits, as well
as unincorporated areas south of the City to the Orange County line. As part
of first phase work efforts, the General Plan study area will be refined, permitting
refinement of second phase work efforts.
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 6
Rev: 1-18-90
PHASE 1
SECTION 1: ISSUES IDENTIFICATION
Work Program - Section 1
This component of the work program involves the identification of issues that need
to be considered in the General Plan and to outline the choices available to the
CITY in managing its future. The consultant team will work closely with and rely
on the staff, elected and appointed officials, and the community in identifying
issues and options for Diamond Bar's future.
Task 1.1: Issues Identification
Existing planning issues are identified through an analysis of written
reports, community forms, memoranda, mapping, and interviews.
Preliminary indications reveal that among those issues of major
concern to the community are future growth, signage, traffic
problems, and infrastructure. Other issues will also be considered
as they are brought to the attention of the consultant team, staff,
and elected and appointed officials.
Task 1.2: Community Forums
PLANNING NETWORK will assist the Planning Director to prepare and
conduct a one -evening citywide forum early in the General Plan
program to explain the planning process and to gain citizen input
regarding significant issues and desired directions for Diamond Bar's
future. In addition a second citywide forum will be held following
preparation of General Plan alternatives to gain input regarding
those alternatives and the direction which the preferred plan should
take,
Two (2) additional forums will be held as needed and as authorized
by the City during the General Plan program.
PLANNING NETWORK will prepare agendas and advertising
information for the forum, as well as press releases. The City will be
responsible for securing the meeting room, and for costs of
advertising the forum(s).
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 7
Rev: 1-18-90
Task 1.3: General Plan Committee and Subcommittees
PLANNING NETWORK will attend up to 12 meetings of the General
Plan Advisory Committee to assist the Planning Director in gaining
citizen input to the General Plan program. In addition, PLANNING
NETWORK will attend up to 28 meetings with the various
subcommittees of the General Plan Advisory Committee. PLANNING
NETWORK will be responsible for preparing agendas, summary
meeting notes, and other materials which the Committee will need
to carry out its function. The City will be responsible for securing
meeting rooms and for mailing materials to Committee members.
Task 1.4: Community Leader Interviews
PLANNING NETWORK will interview community leaders to identify
issues and attitudes toward Diamond Bar's future. The City Council,
will be interviewed; as an option, up to 10 additional interviews of
ccommunity leaders identified by the City Council may be held.
These interviews will follow a set format, but will allow for individual
interaction. The specific results of each interview will be kept
confidential; overall results will be included in the Community Issues
Report.
Task 1.5: Planning Commission and City Council Workshops
Up to a total of six workshop sessions will be held with the Planning
Commission and City Council at appropriate times during the
General Plan program. The City will be responsible for scheduling
workshop dates on the Planning Commission and City Council
calendars, and for advertising the workshops.
Task 1.6: Preparation of Base Maps and Existing Land Use Map
Base maps to be used in presentations and documents prepared
in the work program will be completed in this task. If parcel -
specific mapping is desired by the City, the City shall submit a base
map to PLANNING NETWORK.' Base maps will be prepared at
presentation wall size at a scale selected by the City, and will be
reduced to 81/2" x 11" for reports. The graphics technician will work
closely with City staff to ensure the maps are accurate.
PLANNING NETWORK cannot be responsible for the accuracy of parcel lines on the base
map.
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 8
Rev: 1-18-90
Methodology - Section 1
■ Incorporation of recommendations and suggestions from Staff and others
into preliminary goals and policies; and
■ Consultant conducts and assist the Planning Director in conducting
meetings and workshops to discuss community issues and management
choices.
■ Meeting(s) between City staff and PLANNING NETWORK to review
preliminary base map.
Products/Activities - Section 1
■ Community Issues Report
■ Meetings and Workshops
■ Existing Land Use Map on parcel -specific base map (based on aerial
photography to be supplied by the City at a compatible scale). The map „
will be prepared at presentation size at a scale selected by the City, and
will also be prepared in an 81/2" x 11" format.
■ Initial Study and Notice of Preparation
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 9
Rev: 1-18-90
PHASE 1
SECTION 2: GOALS AND OBJECTIVES REPORT
Work Program - Section 2
Based on the input of the General Plan Advisory Committee, staff input, and the
findings of the Community Issues Report, a goals and objectives report will be
prepared. This report will provide the basis for General Plan preparation in Phase
2. Goals will be statements of basic community values, and will provide a vision
of the community desired future. Objectives will be quantified where possible,
and will represent the standards by which community values can be measured.
As an example, maintaining a quiet community may be a community value, as
described in the goals of the plan. Quantified noise standards would then be
described in the form of an objective to "achieve the following noise levels within
the City..."
The goals and objectives report will be reviewed with City staff and the General
Plan Advisory Committee, and the Committee's recommendations will be
forwarded to the Planning Commission and City Council for their review. In
submitting the Goals and Objectives Report to the Planning Commission and City
Council, it is intended to solicit their comments and revise the document to
reflect the desires of City decisionmakers. It is not intended that the Goals and
Objectives Report be formally adopted by the City at this time. Therefore,
specific environmental review of the Goals and Objectives Report will not be
necessary.
Methodology - Section 2
■ Based on the findings of the Community Issues Report, and General Plan
Advisory Committee input, prepare a preliminary Goals and Objectives
Report.
■ Submit the report to City staff for review and comment; incorporate staff
comments into the document.
■ Review the preliminary report with the General Plan Advisory Committee;
incorporate Committee comments into the document and secure a
Committee recommendation on the Report.
■ Submit the Goals and Objectives Report to the Planning Commission and
City Council for their review and approval.
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 10
Rev: 1-18-90
Products/Activities - Section 2
■ Preliminary Goals and Objectives Report for staff and Committee Review
■ Draft Goals and Objectives Report for Planning Commission and City
Council Review
■ Goals and Objectives Report as approved by the City Council.
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 11
Rev: 1-18-90
PHASE 2
SECTION 3: EXISTING SETTING REPORT
Work Program - Section 3
A comprehensive data base is compiled using existing reports, maps, and other
documents prepared for the City by staff, community workers, and other agencies
in this phase of the work program. Additional sources of information are utilized,
as appropriate, to supplement the data maintained by the City and other public
agencies. This phase of the work program also involves the preparation of
background reports that will serve as the Existing Setting Report for the General
Plan.
The Existing Setting Report will incorporate the background data and other
information into a document that will provide a factual basis for General Plan
preparation and will provide an understanding of what the information means for
the future of Diamond Bar. The report will focus on vacant lands within the City,
as well as on lands outside the present City limits identified as being within the
General Plan study area (proposed sphere of influence).
It is understood that the City may secure the service of the Cal Poly Pomona
Department of Urban and Regional Planning to assist in data collection and
analysis. To the extent that such assistance is secured, the scope of PLANNING
NETWORK efforts outlined in this Section can be reduced. In addition, assistance
from the Planning Director and his staff will further reduce the scope of efforts
and cost of this Section.
Task 3.1: Review of Existing Information
The consultant team will compile a comprehensive data base using
existing maps, reports, and other documents, coordinate with City
staff, and meet with staff from other agencies and special districts.
The consultant team will evaluate the existing zoning ordinance
prepared by Los Angeles County and the Diamond Bar Community
Plan. Other ordinances enacted by the City or currently under
preparation will be reviewed by the consultant team.
Task 3.2: Existing Setting Report
The consultant will prepare an Existing Setting Report data base that
will be formatted into a comprehensive report at the completion of
this task. The Existing Setting Report provides an inventory of the
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 12
Rev: 1-18-90
environmental characteristics of the planning area that will serve as
the basis for plan preparation. The Existing Setting Report will
constitute an update of the March 1987 Diamond Bar Survey
prepared, supplemented with new information as required to meet
State General Plan Guidelines. Information in the Existing setting
Report will focus on providing the information necessary to make
informed decisions regarding vacant lands within the City, areas
within the proposed sphere of influence, and decisions regarding
resolution of the issues identified in the Community Issues Report.
The Existing Setting Report will emphasize graphic, rather than
textual presentation of information.
Methodology - Section 3.
■ Review of existing reports, maps, ordinances, and other documents;
■ Interviews with staff and administrators of City agencies and special
districts;
■ Field surveys to identify environmentally sensitive areas that may be
affected by future development;
■ Meetings with staff and others to discuss findings of the analysis completed
to date;
■ Update the Cal Poly Pomona Department of Urban and Regional Planning's
March 1987 Diamond Bar Survey, including expansion of that document
as necessary to meet State General Plan guidelines regarding data base
and expansion of the document to cover areas outside of the present City
limits, but within the proposed sphere of influence. In addition, the
ongoing traffic studies being conducted for the Diamond Bar and Tri -
County areas will be incorporated. If the City secures the efforts of Cal
Poly Pomona, the preceding update responsibility will be that of Cal Poly,
and PLANNING NETWORK will work with Cal Poly to coordinate their work
efforts with the General Plan program and to provide such direction as is
necessary for Cal Poly to complete the documents. PLANNING NETWORK
will review the draft document prepared by Cal Poly prior to its submission
to the City; and
■ Based on the updated Diamond Bar Survey document, PLANNING
NETWORK will identify opportunities and constraints for Diamond Bar's
future.
Products/Activities - Section 3
C I T Y 0 F D I A M O N D B A R G E N E R A L P L A N P R O G R A M 13
Rev: 1-18-90
■ Updated Diamond Bar Survey to State General Plan Guidelines to be
provided to PLANNING NETWORK on WordPerfect 5.0 IBM Format
■ Base Maps (Presentation and Report Sized Graphics)
■ Existing Setting Report for the Study Area
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 14
Rev: 1-18-90
PHASE 2
SECTION 4: GENERAL PLAN ALTERNATIVES
Work Program - Section 4
This component of the work program involves the preparation of alternatives to
be considered by the staff, elected and appointed officials, citizens advisory
committee, and the public. The process involves the identification of alternatives
from which a management plan for the City can be selected and which will
become the essence of the General Plan. These alternatives are discussed at
the General Plan Committee meetings and the workshop held at the end of this
section of the work program.
Task 4.1: Land Use Designations
Recommendations concerning land use designations indicating the
permitted density and intensity of use for each land use category
will be prepared by the consultant team. The consultant team will
meet with staff, General Plan Committee, the Planning Commission,
and City Council to discuss recommendations.
Task 4.2: Alternatives Analysis
The consultant team prepares alternatives to be examined by the
staff and the General Plan Committee meetings for further
consideration. The alternatives included in the analysis will include
the "No Project Alternative", and three other alternatives to depict
possible development patterns that might be considered in response
to the opportunities, constraints, and issues identified in previous
tasks. Alternatives will examine land uses, unincorporated areas
within the General Plan study area, and undeveloped areas. In
addition, alternate locations for sighting public facilities, roadways,
etc. (including the Civic Center) will be examined.
Methodology - Section 4
■ Analysis of possible development and environmental impacts of the
alternative scenarios to assess future development, traffic generation, and
utilities consumption (Note: new traffic modeling and technical studies for
the General Plan program will not be conducted. Instead, existing traffic
analyses, as well as the ongoing Tri -County study will be used.);
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 15
Rev: 1-18-90
■ Review of consultant recommendations with staff and the General Plan
Committee with regard to land use policy alternatives;
■ Preparation of graphics depicting alternative development scenarios and
the potential impacts of each; and
■ Analysis of implications of each proposal in relation to required revisions
to the zoning ordinance using maps, etc.
Products/Activities - Section 4
■ Alternatives Report
■ Land Use Policy Alternatives Prepared on Presentation -Scale Maps
■ Meetings and Workshops
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 16
Rev: 1-18-90
PHASE 2
SECTION 5: SELECTION OF PREFERRED ALTERNATIVE
Work Program - Section 5
This section of the work program involves the selection of a preferred General
Plan alternative over those alternatives developed in the previous phase (Section
3) of the work program. The alternative, selected and refined in this phase, will
serve as the land use map for the Draft Land Use Element and as the basis for
goals, objectives, and policies in the General Plan.
Task 5.1: Composite Land Use Policy
A composite land use policy map is prepared to build on staff and
General Plan Committee recommendations concerning future land
use policy. The final map is presented to the public, Planning
Commission, and City Council at the workshop held at the
completion of this section of the work program. Revisions will be
made as appropriate.
Methodology - Section 5
■ Analysis of the environmental, traffic, land use, and other impacts related
to the implementation of the land use policy as proposed:
■ Meetings and discussions with staff to discuss the proposed land use policy
and to consider any revisions that are needed: and
■ Meetings with staff, public, and General Plan Committee to review findings
and the proposed land use policy.
Products/Activities - Section 5
■ Meetings with the General Plan Committee
■ Workshop/Study Session to Consider the Findings
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 17
Rev: 1-18-90
PHASE 2
SECTION 6: DRAFT GENERAL PLAN/IMPLEMENTATION
PROGRAM/ENVIRONMENTAL IMPACT REPORT
Work Program - Section 6
This phase of the work program is concerned with the preparation of the General
Plan, the Implementation Program, and EIR. A screencheck draft of the General
Plan will be prepared for review by staff and General Plan Committee members.
The work completed to date and the General Plan are formatted in such a way
that together they substantially meet State law regarding the scope and content
of General Plan EIR's. The Existing Setting Report describes in detail the existing
environmental impacts; the implementation measures, programs, goals, and
policies serve as mitigation measures.
The work program assumes that the City be responsible for mailing documents to
the responsible agencies or others requesting notification. The City is responsible
for any printing/publication of review periods and hearing dates.
Task 6.1: General Plan Document Preparation
In this task, the General Plan document will be prepared to meet
State requirements and local needs as outlined in earlier tasks, The
revised General Plan document will update the existing Diamond Bar
Community Plan to reflect present concerns and issues, and to meet
present General Plan Guidelines.
General Plan goals will be written as statements of community
values, establishing the criteria by which more specific objectives,
policies, and implementation programs will be written. Objectives
will be written in concrete terms, representing standards for
achievement of goals, and will be quantifiable wherever possible.
Policies will be developed as a set of basic principles providing a
framework for day-to-day development review and decisionmaking.
Task 6.7.7: Land Use Element
The Land Use Element will focus on the arrangement of functional
land use areas and the basic "rules" for development,
redevelopment, and preservation within each of the land use
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 18
Rev: 1-18-90
categories identified on the preferred land use plan. The Land Use
Element text will include clear definition of the types of uses
considered to be appropriate within each land use category, as
well as clear definition of the design quality expected of each
project submitted to the City for approval. In addition, the Land Use
Element will focus on design issues such as the promotion of a sense
of "community" and pride through enhanced urban design and
increased neighborhood interaction. The land use element will
contain a summary description of land use conditions within the
study area, and will address the following issues, providing
appropriate solutions:
o general community land use structure by functional area;
o the amount, location, distribution, density, and intensity of
each land use category indicated on the land use element
map;
o standards for the location of new development, including
consideration of impacts on surrounding land uses and
infrastructure;
o standards for the spatial relationships between the various
types of land uses within the study area;
o development and preservation regulations for identified open
space areas;
o protection of identified scenic resources; and
o relationship between the City's land use proposals, and land
use plans adopted by the Counties of Los Angeles, San
Bernardino, and Orange.
Task 6.1.2: Housing Element
The Housing Element will focus on housing issues as required by State Housing
Element Guidelines. The housing element will contain a summary description of
housing conditions within the City of Diamond Bar, and will address the following
issues, providing appropriate solutions:
o Diamond Bar's responsibility under the law for meeting existing and
projected housing needs for all income levels, including its share of the
region's housing needs;
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 19
Rev: 1-18-90
o the balance between identified housing needs and limitations in the City's
and service agencies' abilities to provide adequate public services and
facilities;
o the realistic ability of the housing market to produce housing compatible
with Diamond Bar's regional fair share of regional low and moderate
income housing, as well as the realistic ability of diamond Bar to influence
the housing market to produce such housing;
o need for maintenance, improvement, and development of housing;
o preservation and conservation of existing housing and neighborhoods;
o standards for evaluating the suitability of individual sites for the
development of low and moderate income housing;
o special housing needs for the elderly, handicapped, families with female
heads of households, the homeless, large families, farm workers, and
people displaced as the result of public activities; and
o identification and removal of unnecessary governmental constraints to
meeting identified housing needs.
Specifically, this element will include housing policies and a five-year program
for 1) development of an adequate number of new housing units which are
affordable to all economic segments of the community, 2) rehabilitation of
existing deteriorated dwellings, 3) solutions to existing affordability problems, and
4) maintenance of the existing housing stock.
Task 6.1.3: Resource Management (Open Space and Conservation) Element
The Resource Management Element will contain a summary description of the
natural and man -induced environment within the Diamond Bar General Plan study
area. Major environmental resources include: soils, open space, water, air,
biotic resources, and energy. Following a description and analysis of these
resources as per the Existing Setting Report, policies, programs, and standards to
resolve identified issues and to implement identified environmental resources
goals and objectives will be prepared. The resource management element will
contain a summary description of environmental resources within the study area,
and will address the following issues, providing appropriate solutions:
o wind and water erosion control
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 20
Rev: 1-18-90
o protection and use of water bodies and surface water courses, watershed
and aquifer recharge areas, and groundwater resources;
o water conservation programs;
o maintenance and improvement of water quality standards for groundwater
and surface water resources;
o protection and conservation of significant flora and fauna, particularly rare
and endangered wildlife and plants;
o protection, use, and development of significant mineral resources;
o standards for the development of mineral extraction operations and uses
adjacent to mineral extraction sites to ensure compatibility;
o achievement of consistency with the March 17, 1989 South Coast Air
Quality Management Plan.
o delineation and protection of other open spaces for the preservation of
natural resources, managed production of resources, outdoor recreation,
and for public health and safety.
Task 6.1.4: Health and Safety Element
The Health and Safety Element will contain an evaluation of natural and man-
made health and safety hazards within the Diamond Bar General Plan study area.
Major safety issues include: geology and seismicity, flooding, noise, crime and
crime prevention, fire and fire prevention, hazardous materials, and emergency
services. Following a summary description and analysis of these hazards, policies,
programs, and standards to resolve identified issues and to implement public
health and safety hazards goals and objectives will be prepared to address the
following issues and provide appropriate solutions:
o standards for protection from and use of areas subject to seismic,
geologic, flooding, fire, and other hazards;
o standards for the identification, evaluation, and abatement of existing
structural hazards, including priorities for inspection and abatement;
o standards for the location and design of noise -sensitive land uses near
identified major noise sources;
o protection of existing developed areas from excessive noise levels;
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 21
Rev: 1-18-90
o standards for the control of noise generation at the source;
o standards for land uses in areas affected by noise from major noise
sources;
o standards for the location and operation of land uses which produce,
store, use or create hazardous materials to be disposed;
o delineation of routes for the transport of hazardous materials;
o delineation of evacuation routes;
a standards for the type, location, intensity, and protection measures for
development in identified fire hazard areas; and
o design standards to reduce crime hazards.
Task 6.1.5: Public Services and Facilities Element
The primary purpose of the Public Services and Facilities Element will be to
ensure the coordination of land use development to the expansion of public
services and facilities. This will be accomplished by establishing concrete
standards for the provision of public services.
The Transportation portion of the Public Services and Facilities Element will focus
on the various transportation systems within the general plan study area.
Included here will be plans and programs to ensure that roadway facilities are
upgraded in a timely manner to ensure that adequate levels of service, as
defined in the goals and objectives report, will be achieved and maintained.
The responsibility of individual developers for the provision of transportation
facilities and full mitigation of project -related impacts will be clearly defined.
The Circulation Element map will be a product of the findings of the Tri -County
transportation study, a qualitative evaluation of existing roadway plans, and
coordination of efforts with Los Angeles County. In addition, this section will
evaluate alternative circulation modes, and identify a proposed bicycle
circulation system. This section will also identify future plans and programs for
local and regional public transportation within the study area, including City -
sponsored plans and programs to facilitate and enhance the feasibility of public
transportation.
The Water and Wastewater portions of the Public Services and Facilities Element
will focus on coordination of future development and redevelopment activities to
ensure that adequate facilities and services are available, including facilities for
water production/import, storage, and distribution, and sewage collection,
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 22
Rev: 1-18-90
treatment, and disposal. A major focus of this section will be to set clear
standards for the provision of water and wastewater services and facilities, and
to achieve a coordinated system of land use review and infrastructure expansion
so as to eliminate gaps in the provision of water and wastewater service and
facilities. The responsibility of individual developers for the provision of water and
wastewater facilities and full mitigation of project -related impacts will be clearly
defined.
The Parks and Recreation portion of the Public Services and Facilities Element will
focus on the acquisition and development of parks and recreation facilities to
meet the needs of Diamond Bar's population. In addition to clear standards, a
coordinated system of land use review and infrastructure expansion will be
developed so as to eliminate gaps and ensure that adequate park and
recreation facilities are available to meet identified needs. The responsibility of
individual developers for the provision of parks and recreation facilities and full
mitigation of project -related impacts will be clearly defined.
The Police and Fire portions of the Public Services and Facilities element will
focus on the provision of essential public safety services to meet the needs of
Diamond Bar's residents and businesses. This section will establish clear standards
for the provision of fire and police services, including capital facilities, manpower,
and response standards. In addition to clear standards, a coordinated system
of land use review and facilities and service expansion will be developed so as
to eliminate gaps and ensure that adequate police and fire services and
facilities are available to meet identified needs. The responsibility of individual
developers for the provision of fire and police facilities and full mitigation of
project -related impacts will be clearly defined.
The Schools portion of the Public Services and Facilities Element will address the
City's role in the construction of new school facilities, and the City's relationship
to the school district in ensuring that adequate facilities and services are
available. This section will focus on the legal limitations place by the State on
the city's role, and will identify potential measures to ensure that adequate
education facilities are available to meet expanding needs.
The Public Facilities portion of the Public Services and Facilities Element will focus
on present and future needs for City buildings, libraries, maintenance yards, etc.
This section will establish clear standards for the provision of public buildings and
other facilities not addressed in other portions of this element. In addition to
clear standards, a coordinated system of land use review and facilities and
service expansion will be developed so as to eliminate gaps and ensure that
adequate public buildings and other facilities are available. The responsibility
of individual developers for full mitigation of project -related impacts upon the
provision of other public facilities will be clearly defined.
C I T Y 0F DIAMOND BAR G E N E R A L PLAN PROG RAM 23
Rev: 1-18-90
Task 6.2: Implementation Program
The Implementation Program defines the means whereby the
programs, goals, and policies included in the general plan are
to be achieved. The Housing portion of the Implementation Program
will identify the timing for implementation, the agency responsible
for implementation, estimated cost, and the scope of implementation
for each individual action or measure.
Task 6.3: General Plan Summary
PLANNING NETWORK will prepare a four to six page summary of the
General Plan in a "newspaper" format for citywide distribution by the
City of Diamond Bar. The summary will contain the General Plan
land use map and a summary of goals, objectives, policies, and
implementation programs.
Task 6.4: Preparation of Draft EIR
The consultant team will prepare the Draft EIR for review by City
Staff. The report will be revised within ten working days of our
receipt of staff comments on the screencheck Draft EIR.
Task 6.5: Notice of Completion
The consultant team assists the City in preparing the Notice of
Completion for the Draft EIR, and will complete the necessary forms
as required by CEQA and forward them to the City. The City will
be responsible for making and sending any additional copies of the
General Plan and EIR to responsible agencies or interested parties.
Methodology - Section 6
■ Identification of corresponding implementation measures including those
mandated by State Law for incorporation into the general plan;
■ Development of a strategy for ensuring consistency between the General
Plan and the Zoning Ordinance upon adoption of the former;
■ Incorporate the Existing Setting Report and Community Issues Report into
the General Plan document;
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 24
Rev: 1-1 B-90
■ Review the General Plan to ensure internal consistency;
■ Meet with City staff to review preliminary screencheck draft copies of the
General Plan;
■ Make revisions to the General Plan Elements based on staff review/General
Plan Committee recommendations;
■ Prepare, print, and distribute General Plan Summary;
■ Prepare screencheck draft copies of the Elements and Implementation Plan
for City Council and Planning Commission review prior to Planning
Commission Hearings;
■ Meet with City staff to review the Initial Study and Notice of Preparation;
and
■ Conduct necessary analysis and review findings with City.
Products/Activities - Section 6
■ Preliminary copies of each General Plan element for review by staff
■ Draft General Plan
■ Meetings and Workshops
■ Initial Study
■ Notice of Preparation
■ Screencheck Draft General Plan EIR
■ General Plan Summary
■ Draft General Plan EIR
■ Notice of Completion
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 25
Rev: 1-18-90
PHASE 2
SECTION 7: ADOPTION OF GENERAL PLAN
Work Program - Section 7
This phase of the work program is concerned with the review of the Draft General
Plan at a joint study session and subsequent public hearings before the Planning
Commission and City Council.
Task 7.1: Planning Commission Hearings - General Plan
Three (3) Planning Commission hearings have been budgeted to
consider public review and comment on the Draft General Plan EIR.
Any additional meetings beyond the three budgeted for will be
considered an extra work effort and invoiced on a time and
materials basis. The consultant team will highlight the main points
of the general plan program as well as describe the process to the
public.
Task 7.2: City Council Hearings - General Plan
The consultant team has budgeted for up to three (3) City Council
meetings to consider public review and comment on the Draft
General Plan and EIR. Any additional meetings that may be
required will be considered additional work effort and invoiced on
a time and materials basis.
Task 7.3: Response to Comments
The consultant team will respond to any written comments
concerning the adequacy of the Draft General Plan EIR as is
required by the CEQA Law and Guidelines. The responses will be
incorporated into the Final EIR included in the General Plan. The
consultant will also assist the City in completing the Notice of
Determination forms required by CEQA. The City will be responsible
for any mailing or delivery of the completed forms.
C IT OF DIAMOND BAR GENERAL PLAN PROGRAM 26
Rev: 1-18-90
PHASE 2
SECTION 8: COMPLETION OF GENERAL PLAN WORK
PROGRAM
Work Program - Section 8
This component of the work program involves preparing copies of final reports
and graphics required to complete the General Plan and Zoning work program.
In addition, the consultant team will prepare Environmental Guidelines for the
City.
Environmental Guidelines, will be formulated, and will, together with the General
Plan EIR, be used in the environmental review of proposed projects within the
City. The Environmental Guidelines prepared for the City would include a short
preamble to the California Environmental Quality Act (CEQA). In this way, the City
would not be required to physically revise the local guidelines every time the
State law and/or guidelines are revised.
Task 8.1: Final Copies of General Plan Document
The adopted version of the General Plan, EIR, and Implementation
Plan, will be provided. A copy of the land use policy map (black
line, approximately 18" x 24") will be included in the back pocket
of the plan.
Methodology - Section 8
■ Close coordination with printers to ensure reproduced documents are of
high quality.
■ Provide all materials, graphics, and data to City.
Products/Activities - Section 8
■ Final copies of General Plan EIR, and Implementation Program
■ Final version of Land Use Policy Map
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 27
Rev: 1-18-90
SPECIFIC WORK PRODUCTS AND ACTIVITIES
The work products and activities are identified in the section of the proposal.
The preceding section summarized the work program, methodology, and the
products and activities for each of the phases involved in the work program. The
products and activities are identified below under each phase.
SECTION 1: ISSUES IDENTIFICATION
1. Community Issues Report
2.
3.
4
5
The consultant team prepares a Preliminary Community 35 Copies
Issues Report for distribution to the staff, General Plan
Committee, City Council and Planning Commission.
General Plan Base Map
Preliminary base map of Planning Area prepared for staff 1 Presentation Scale
to review. Base Map
Revised/corrected base map prepared and reproduced at 1 Presentation Scale
two different scales (report -size and presentation size). Base Map and 1
Report Scale Base
Map
Existing Land Use Map
Based on aerial photography and a parcel -specific base 1 Presentation Scale
map to be supplied by the City, the consultant will Map
prepare an existing land use map incientifying single
family, multiple family, commercial, industrial, institutional,
open space, and vacant lands. Mapping will be
accomplished at presentation (scale to be determined by
the City) and 8'/2" x 11" formats.
Community Forums
The consultant will prepare an agenda and handouts for Press Releases,
the community forum(s). In addition, the consultant will Advertising Copy: 1
prepare press releases and advertising copy for Camera Ready
distribution by the City Copy Each.
Meetings and Workshops
General Plan Committee. Planning Network will prepare Monthly Meetings
agendas and summary meeting notes for distribution by
the City.
Joint City Council/Planning Commission Study Session. Every 2 Months
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 28
Rev: 1-18-90
SECTION 1: ISSUES IDENTIFICATION (Cont'd)
6. Initial Study and Notice of Preparation
Initial Study and Notice of Preparation for distribution by 40 Copies
C ity.
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 29
Rev: 1-18-90
SECTION 2: GOALS AND OBJECTIVES REPORT
1. Goals and Objectives Report
Preliminary Goals and Objectives Report for staff review. 35 Copies
Goals and Objectives Report for Committee Review 35 Copies
Goals and objectives Report for Planning commission and 1 Camera Ready
City Council review. Final Goals and Objectives Report Copy
2. Meetings and Workshops
General Plan Committee Monthly Meetings
Joint City Council/Planning Commission Study Session 1 Meeting
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 30
Rev: 1-18-90
SECTION 3: BACKGROUND ANALYSIS
1. Constraints and Opportunities Mapping
Presentation -sized, (scale to be determined by City),
colored maps to identify constraints and opportunities in
the Planning Area.
The Environmental constraints map identifies hillsides, 1 Presentation Scale
flooding hazards, seismic constraints, and other Color Map
environmental factors.
The man-made constraints map identify areas that are Presentation Scale
deficient in water service, sewer capacity, fire flow, and and Overlays.
have streets which are over capacity. Other factors are
considered as they are brought to the attention of the
consultant team, City staff, and the General Plan
Committee.
2. Distribution of Project Notebooks
Project Notebooks distributed to appropriate members to 35 3 -Ring Binders
the City staff, General Plan Committee members, Planning
Commission, and City Council. Reports, studies, etc. will
be inserted in the three-ring binders as work progresses.
3. Existing Setting Report
Preliminary Existing Setting Report for staff review and 35 Copies
comment.
Copies of the Existing Setting Report for staff and General 35 Copies
Plan Committee.
Camera-ready copy of the Existing Setting Report for 1 copy
making reproductions.
4. Meetings and Work Shops
General Plan Committee
Monthly
Joint Planning Commission/City Council study session and Every 2 Months
workshop (monthly).
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 31
Rev: 1-18-90
SECTION 4: GENERAL PLAN ALTERNATIVES
1. Land Use Designations Report
This report identifies possible options with regard to land 35 Copies
use designations and categories that will be included in
the Land Use Element as well as corresponding zone
districts.
2. land Use Policy Alternatives Maps
Land use policy alternatives are described in graphic
terms on presentation -sized maps. The maps prepared will
include the following:
Development alternatives possible when considering issues, 3 Presentation Maps
opportunities identified in previous work tasks (three
alternatives).
3. Meetings and Workshops
General Plan Committee. Monthly Meetings
Joint City Council/Planning Commission study sessions. Every 2 Months
SECTION 5: SELECTION OF PROPOSED LAND USE ALTERNATIVE
1. Composite Land Use Policy Map
A preliminary land use policy map building upon the 1 Presentation Scale
selection of those elements identified in Phase 3 in the Map
land use alternative maps.
2. Draft Land Use Policy Map
A final land use policy map depicting the location and 1 Presentation Scale
extent of land uses to be considered in the Draft Land Use Map
Element.
3. Meetings and Workshops
General Plan Committee. Monthly Meetings
Joint Planning Commission/City Council study session. Every 2 Months
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 32
Rev: 1-18-90
SECTION 6: PREPARATION OF GENERAL PLAN/IMPLEMENTATION
PROGRAM/ENVIRONMENTAL IMPACT REPORT
1. General Plan Elements/Implementation Program
Preliminary screencheck draft copies of the general plan 5 Copies
and the implementation program for staff review.
Draft General Plan/Implementation Program for General 40 Copies
Plan Committee and public review to be comb -bound.
Camera-ready copy of the General Plan/Implementation 1 Copy
Program will be provided to the City for a master copy
that will be used to print extra copies for the public and
the City.
2. General Plan Summary
1 Camera ready
copy
3. EIR
Screencheck Draft EIR for staff review and comment. 5 Copies
Copies of the Draft EIR for public review in a comb -bound 40 Copies
format.
Camera-ready copy of the EIR for making reproductions 1 Copy
of the Draft EIR.
4. Notice of Completion
Notice of Completion to submit to the Office of Planning 1 Copy of
and Research. Completed Forms
5. Meetings and Workshops
General Plan Ad Hoc Committee. Monthly
Joint Planning Commission/City Council study sessions and Every 2 Months
workshops.
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 33
Rev: 1-18-90
EXHIBIT II
PROJECT SCHEDULE
The work program is anticipated to take approximately eighteen months. The
schedule is illustrated in the Task Sequence Diagram included in this section of
Exhibit I.
Schedule Name: CITY OF DIAMOND BAR GENERAL PLAN
Project Manager: LLOYD ZOLA
As of date: 2 -Feb -90 10:42am Schedule File: C:\TLDATA\DIAMOND
89 90 91
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr Ma
status 1 1 2 1 1 2 1 1 2 1 4 1 1 3 2 1 1 1 1
1.1 ISSUES IDENTIFICATION
1.2 COMMUNITY FORUMS
1.3 GENERAL PLAN COMMITTEE
1.4 LEADERS INTERVIEWS
1.5 PC/CC WORKSHOPS
1.6 BASE MAP/LAND USE
2.1 GOALS/OBJECTIVES REPORT
3.1 REVIEW EXISITNG DATA
3.2 EXISTING SITTING REPORT
4.1 GENERAL PLAN ALTERNATIVES
5.1 LAND USE POLICY
6.1 DRAFT GENERAL PLAN
6.3 DRAFT EIR
7.1 COMMISSION HEARINGS
7.2 CITY COUNCIL HEARINGS
8.1 FINAL GENERAL PLAN
8.2 FINAL LAND USE MAP
......................,
PC.........................................................................
p
C . _ .
D Done =_= Task - Slack time (__--- ), or
C Critical ... Started task Resource delay
R Resource conflict M Milestone > Conflict
p Partial dependency
Scale: Each character equals 1 week
--------------------------------------------------------------------------------------
TIME LINE Gantt Chart Report
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 35
Rev: 2-1-90
EXHIBIT 111
PROJECT BUDGET
SECTION 1: ISSUES IDENTIFICATION
Task
1.1:
Issues Identification
$
8,000
Task
1.2:
Community Forums
$
1,100
(min)
$
2,900
(max)
Task
1.3:
General Plan Committee
and Subcommittees
$
16,500
(T&M NTE)
Task
1.4:
Community Leader Interviews
$
1,610
Up to 10 additional leaders (OPTIONAL)
$
2,890
(max)
Task
1.5:
Planning Commission and
City Council Workshops
$
2,600
(T&M NTE)
Task
1.6:
Base Maps and Existing Land Use Map
$
3,000
Reimbursables
$
2,000
SECTION 2: PRELIMINARY GOALS AND OBJECTIVES REPORT
Task 2.1: Goals and Objectives Report $ 2,850
Reimbursables $ 150
TOTAL: PHASE 1 $ 37,810 (min)
$ 42,500 (max)
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 36
Rev: 1-18-90
SECTION 3: EXISTING SETTING REPORT
Task 3.1: Review of Existing Information $ 2,500
Task 3.2: Existing Setting Report $ 10,000 (Min.)
$ 37,500 (Max.)
Reimbursables $ 1,600
SECTION 4: GENERAL PLAN ALTERNATIVES
Task 4.1: Land Use Designations $ 1,200
Task 4.2: Alternatives Analysis $ 12,500
Reimbursables $ 1,425
SECTION 5: SELECTION OF PREFERRED ALTERNATIVE
Task 5.1: Composite Land Use Policy $ 4,000
Reimbursables $ 800
SECTION 6: DRAFT GENERAL PLAN/IMPLEMENTATION PROGRAM/
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 37
ENVIRONMENTAL IMPACT REPORT
Task 6.1:
General Plan Document Preparation
$
33,500
Task 6.2
Implementation Program
$
4,250
Task 6.3
Preparation of Draft EIR
$
12,500
Task 6.4
Notice of Completion
$
250
Reimbursables
$
3,235
SECTION
7: ADOPTION OF GENERAL PLAN
Task 7.1:
Planning Commission Hearings - General
Plan
$ 2,900
Task 7.2:
City Council Hearings - General Plan
$
2,900
Task 7.3:
Response to Comments
$
6,900
Reimbursables
$
300
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 37
Rev: 1-18-90
SECTION 8: COMPLETION OF GENERAL PLAN - WORK PROGRAM
Task 8.1: Final Copies of General Plan Document $ 8,900
Task 8.2: Final Land Use Policy Map $ 1,625
Reimbursables $ 5,500
TOTAL PHASE 2
TOTAL PHASES 1 & 2
$ 116,785 (min)
$ 144,285 (max)
$ 154,595 (min)
$ 186,785 (max)
Note: The minimums and maximums described herein are dependent upon the
level of consultant effort required based on the level of staff and Cal Poly
effort available.
CITY OF DIAMOND BAR GENERAL PLAN PROGRAM 38
Rev: 1-18-90
PROFESSIONAL SERVICES AGREEMENT
FOR
CITY OF DIAMOND BAR
GENERAL PIAN PROGRAM
1. IDENTIFICATION
This Agreement is effective as of __ day of v_
19_, by and between the CITY OF DIAMOND BAR (hereinafter referred to as
"CITY") and PLANNING NETWORK.
2. RECITALS
WHEREAS, CITY desires to retain PLANNING NETWORK to perform professional
planning services involving the preparation of the CITY'S General Plan: and,
WHEREAS, PLANNING NETWORK is well qualified by reason of education and
experience to perform such services; and,
WHEREAS, PLANNING NETWORK is willing to render such professional services as
hereinafter defined.
NOW, THEREFORE, for and in consideration of the mutual covenants and
conditions herein contained, CITY hereby engages PLANNING NETWORK and
PLANNING NETWORK agrees to perform the following services.
3. AGREEMENTS
3.1 Definitions: The following definitions shall apply to the following terms,
except where the terms of this Agreement otherwise require:
3.1.1 "Project": The planning services or any portion thereof described
in the attached Work Products and Methodology and labeled
Exhibit I.
3.1.2 "Services": Such professional services as are necessary to be
performed by PLANNING NETWORK in order to complete the plans
and studies described in the aforesaid Exhibit I.
3.1.3 "Study Area": The property in the CITY and such adjacent lands as
PLANNING NETWORK determines may have any impact or influence
on the plans which PLANNING NETWORK shall prepare in the
performance of the aforesaid service.
City of Diamond Bar General Plan Program 1
Rev: 1-18-90
3.2 CITY and PLANNING NETWORK agree as follows:
3.2.1 That PLANNING NETWORK will prepare the documents and perform
the services required by Exhibit I (Comprehensive Work Program).
PLANNING NETWORK will prepare the General Plan, implementing
zoning ordinances, and EIR and other documents identified in
Exhibit I consistent with State guidelines.
3.2.2 That PLANNING NETWORK will supply copies of the documents in
accord with Exhibit I.
3.2.3 That PLANNING NETWORK may secure, at PLANNING NETWORK'S
sole cost and expense, such other persons as in the opinion of
PLANNING NETWORK are needed to comply with the terms of the
Agreement and, if such other persons are retained by PLANNING
NETWORK, such persons shall be fully qualified to perform such
services.
3.2.4 Invoices for services shall be submitted by PLANNING NETWORK in
accord with payment schedule contained in Exhibit III. PLANNING
NETWORK agrees to review a draft of each invoice with the Planning
Director prior to submission of the invoice to assure agreement on
the percentage of completion of each work task. The CITY may
withhold 10 percent of the amount due for any task until said task
is completed to the satisfaction of the Planning Director.
3.2.5 Execution of this contract shall authorize PLANNING NETWORK to
commence and perform the tasks included in Phase 1 of Exhibit 1.
Work tasks in Phase 2 of Exhibit I shall not commence until
specifically authorized in writing by CITY.
3.3 Agreements of CITY: CITY agrees as follows:
3.3.1 a) To pay PLANNING NETWORK the sum of up to $ *** for the
performance of the services identified in the Work Program
and as authorized by the CITY.
b) CITY shall make progress payments to PLANNING NETWORK
in accordance with the invoices submitted by PLANNING
NETWORK on a monthly basis. Invoices shall specify the fee,
the percentage completion of the work, the allowable total
billing, the total invoices to date, and the amount currently
being invoiced.
City of Diamond Bar General Plan Program 2
C!
5
Rev: 1-18-90
C) Upon submission of all the required documents to the
satisfaction of the CITY, any uninvoiced portion of the
contract amount shall be invoiced. Invoices submitted by
PLANNING NETWORK in accord with this schedule shall be
paid within 30 days of the invoice date.
3.3.2 Additional Services: Payments for any services requested by the
CITY in writing and approved by the Planning Director during the
study and not included in the Work Program shall be paid on a
reimbursement basis in accord with the PLANNING NETWORK
Standard Fee Schedule in effect at the time the services are
provided. These costs will be invoiced as they occur and will be
paid by the CITY within 30 days.
OWNERSHIP OF DOCUMENTS
All documents, data, studies, surveys, drawings, maps, models, photographs and
reports prepared by PLANNING NETWORK under this Agreement shall be
considered the property of CITY upon payment for services performed by
PLANNING NETWORK. Said documents and materials shall be delivered to CITY
by PLANNING NETWORK at the completion of the project; however, PLANNING
NETWORK may make and retain such copies of said documents and materials
as desired.
TERMINATION
This Agreement may be terminated by the CITY without cause upon the giving
of a written "Notice of Termination" to PLANNING NETWORK at least fifteen (15)
days prior to the termination date specified in said notice. In the event this
Agreement is terminated, PLANNING NETWORK shall be paid for services
rendered, based upon the percentage of satisfactory completion of PLANNING
NETWORK work on the date of termination.
NOTICES
Any and all notices, demand, invoices, and written communications between the
parties by mail shall be addressed to the parties as follows:
CITY OF DIAMOND BAR
City Manager
21660 E. Copley Dr.
Suite 100
Diamond Bar, CA 91765
PLANNING NETWORK
2940 Inland Empire Boulevard
Suite 105
Ontario, CA 91764
Attn: Lloyd Zola
Any such notices, demands, invoices, and written communications by mail shall
City of Diamond Bar General Plan Program 3
Rev; 1-18-90
be conclusively deemed to have been received by the addressee five days after
the deposit thereof in the United States mail, postage prepaid and properly
addressed as noted above.
7. ENTIRE AGREEMENT
This Agreement supersedes any and all other agreements, either oral or in writing,
between the parties with respect to the subject matter herein. Each party to this
Agreement acknowledges that no representation by any party which is not
embodied herein and that no other agreement, statement or promise not
contained in this Agreement shall be valid and binding. Any modification of this
Agreement will be effective only if it is in writing signed by the parties.
8. SEVERABILITY CLAUSE
If any provision of this Agreement is found to be invalid, void or unenforceable,
the remaining provisions shall nevertheless continue in full force and effect
without being impaired or invalidated in any way.
9. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws
of the State of California.
10. ATTORNEY'S FEES
In the event that legal action is necessary to enforce the provisions of the
Agreement, the parties agree that the prevailing party in said legal action shall
be entitled to recover attorney's fees from the opposing party in any amount
determined by the Court to be reasonable.
11. HOLD HARMLESS
PLANNING NETWORK shall indemnify, hold harmless, and defend the CITY, its
Council, commissions, officers, agents, and employees from and against any and
all claims and losses, costs or expenses for any damage due to death or injury
to any person and injury to any property proximately resulting from any Oct or
omission of PLANNING NETWORK or any of its officers, employees, agents, or sub-
contractors in the performance of this Agreement. Such cost and expense shall
include reasonable attorney fees.
PLANNING NETWORK shall indemnify and hold harmless, the CITY, its Council,
boards, commissions, officers, agents, and employees from and against any cost
or expense for any cost or expense which arise out of PLANNING NETWORK'S
City of Diamond Bar General Plan Program 4
Rev: 1-18-90
negligent performance of the work under this Agreement provided that such
liability, loss, cost or expense is caused by the act or omission of PLANNING
NETWORK, or any of its officers, employees, servants, agents, or subcontractors
in performance of this Agreement. PLANNING NETWORK'S obligation for such
indemnity and hold harmless shall not include any obligation to defend CITY, its
Council, boards, commissions, officers, agents or employees against any action
or claim brought by any person, but the Consultant's obligation to indemnify CITY
shall includereasonable attorney fees if Consultant is found to have been
negligent in performance of work under this Agreement.
PLANNING NETWORK agrees to maintain in full force and effect during the term
of this Agreement a public liability insurance policy with limits in the amount of
$1,000,000.00
12. COUNTERPART EXECUTION
This Agreement may be executed in counterparts, each of which so executed
shall be deemed an original irrespective of the date of the execution, and said
counterparts, together shall constitute one and the same agreement.
CITY OF DIAMOND BAR PLANNING NETWORK
Signature Signatu
Name
Title
Date
Title PresidP.nt
City of Diamond Bar General Plan Program 5
EXHIBIT I
WORK PROGRAM
Structure of Work Program
Rev: 1-18-90
The PLANNING NETWORK Consultant team will conduct the desired tasks
according to the task structure outlined on the following pages. The Work
Program consists of ten major components. The structure of the work program is
based on the scope of work for the General Plan Update outlined in the Request
for Proposals prepared by the CITY, and on discussions held with City
representatives.
The work program prepared by PLANNING NETWORK involves the preparation of
a comprehensive General Plan, Environmental Impact Report, and Zoning and
Subdivision Ordinances. The program has been divided into two distinct phases.
The first phase involves the identification of community issues and priorities, and
will culminate with preparation of a goals and objectives report. The second
phase will include preparation of the General Plan document and EIR. The
program has been formulated such that, at the conclusion of the first phase,
modifications can be made to the scope of work for the second phase to include
additional work efforts, or to reduce the scope of second phase efforts, as
appropriate.
The scope of work contained herein assumes that the General Plan will include
areas presently outside of the City limits, but which the City would desire to have
included in a sphere of influence. Specifically, this proposal is based on a
presumed General Plan study area which includes the present City limits, as well
as unincorporated areas south of the City to the Orange County line. As part
of first phase work efforts, the General Plan study area will be refined, permitting
refinement of second phase work efforts.
City of Diamond Bar General Plan Program 6
Rev: 1-18-90
PHASE 1
SECTION 1: ISSUES IDENTIFICATION
Work Program - Section 1
This component of the work program involves the identification of issues that need
to be considered in the General Plan and to outline the choices available to the
CITY in managing its future. The consultant team will work closely with and rely
on the staff, elected and appointed officials, and the community in identifying
issues and options for Diamond Bar's future,
Task 1.1: Issues Identification
Existing planning issues are identified through an analysis of written
reports, community forms, memoranda, mapping, and interviews.
Preliminary indications reveal that among those issues of major
concern to the community are future growth, signage, traffic
problems, and infrastructure. Other issues will also be considered
as they are brought to the attention of the consultant team, staff,
and elected and appointed officials.
Task 1.2: Community Forums
PLANNING NETWORK will assist the Planning Director to prepare and
conduct a one -evening citywide forum early in the General Plan
program to explain the planning process and to gain citizen input
regarding significant issues and desired directions for Diamond Bar's
future. In addition a second citywide forum will be held following
preparation of General Plan alternatives to gain input regarding
those alternatives and the direction which the preferred plan should
take.
Two (2) additional forums will be held as needed and as authorized
by the City during the General Plan program.
PLANNING NETWORK will prepare agendas and advertising
information for the forum, as well as press releases. The City will be
responsible for securing the meeting room, and for costs of
advertising the forum(s).
City of Diamond Bar General Plan Program 7
Rev: 1-18-90
Task 1.3: General Plan Committee and Subcommittees
PLANNING NETWORK will attend up to 12 meetings of the General
Plan Advisory Committee to assist the Planning Director in gaining
citizen input to the General Plan program. In addition, PLANNING
NETWORK will attend up to 28 meetings with the various
subcommittees of the General Plan Advisory Committee. PLANNING
NETWORK will be responsible for preparing agendas, summary
meeting notes, and other materials which the Committee will need
to carry out its function. The City will be responsible for securing
meeting rooms and for mailing materials to Committee members.
Task 1.4: Community Leader Interviews
PLANNING NETWORK will interview community opinion leaders to
identify issues and attitudes toward Diamond Bar's future. The City
Council, Planning Commission, and up to eight other key individuals
will be interviewed. These interviews will follow a set format, but will
allow for individual interaction. The specific results of each interview
will be kept confidential; overall results will be included in the
Community Issues Report.
Task 1.5: Planning Commission and City Council Workshops
Up to a total of six workshop sessions will be held with the Planning
Commission and City Council at appropriate times during the
General Plan program. The City will be responsible for scheduling
workshop dates on the Planning Commission and City Council
calendars, and for advertising the workshops.
Task 1.6: Preparation of Base Maps and Existing Land Use Map
Base maps to be used in presentations and documents prepared
in the work program will be completed in this task. If parcel -
specific mapping is desired by the City, the City shall submit a base
map to PLANNING NETWORK.1 Base maps will be prepared at
presentation wall size at a scale selected by the City, and will be
reduced to 81/2" x 11" for reports. The graphics technician will work
closely with City staff to ensure the maps are accurate.
1 PLANNING NETWORK cannot be responsible for the accuracy of parcel lines on
the base map.
City of Diamond Bar General Plan P r o g r a m 8
Rev: 1-18-90
Methodology - Section 1
incorporation of recommendations and suggestions from Staff and others
into preliminary goals and policies; and
a Consultant conducts and assist the Planning Director in conducting
meetings and workshops to discuss community issues and management
choices.
Meeting(s) between City staff and PLANNING NETWORK to review
preliminary base map.
Products/Activities - Section 1
Community Issues Report
Meetings and Workshops
N Existing Land Use Map on parcel -specific base map (based on aerial
photography to be supplied by the City at a compatible scale). The map
will be prepared at presentation size at a scale selected by the City, and
will also be prepared in on 81/2" x 11" format.
E Initial Study and Notice of Preparation
City of Diamond Bar General Plan Program 9
Rev: 1-18-90
PHASE i
SECTION 2: GOALS AND OBJECTIVES REPORT
Work Program - Section 2
Based on the input of the General Plan Advisory Committee, staff input, and the
findings of the Community Issues Report, a goals and objectives report will be
prepared. This report will provide the basis for General Plan preparation in Phase
2. Goals will be statements of basic community values, and will provide a vision
of the community desired future. Objectives will be quantified where possible,
and will represent the standards by which community values can be measured.
As an example, maintaining a quiet community may be a community value, as
described in the goals of the plan. Quantified noise standards would then be
described in the form of an objective to "achieve the following noise levels within
the City..."
The goals and objectives report will be reviewed with City staff and the General
Plan Advisory Committee, and the Committee's recommendations will be
forwarded to the Planning Commission and City Council for their review. In
submitting the Goals and Objectives Report to the Planning Commission and City
Council, it is intended to solicit their comments and revise the document to
reflect the desires of City decisionmakers. It is not intended that the Goals and
Objectives Report be formally adopted by the City at this time. Therefore,
specific environmental review of the Goals and Objectives Report will not be
necessary.
Methodology - Section 2
E Based on the findings of the Community Issues Report, and General Plan
Advisory Committee input, prepare a preliminary Goals and Objectives
Report.
Submit the report to City staff for review and comment; incorporate staff
comments into the document.
E Review the preliminary report with the General Plan Advisory Committee;
incorporate Committee comments into the document and secure a
Committee recommendation on the Report.
Submit the Goals and Objectives Report to the Planning Commission and
City Council for their review and approval.
City of Diamond Bar General Plan Program 10
Rev: 1-18-90
Products/Activities - Section 2
a Preliminary Goals and Objectives Report for staff and Committee Review
Draft Goals and Objectives Report for Planning Commission and City
Council Review
M Goals and Objectives Report as approved by the City Council.
City of Diamond Bar General Plan Program 11
Rev: 1-18-90
PHASE 2
SECTION 3: EXISTING SETTING REPORT
Work Program - Section 3
A comprehensive data base is compiled using existing reports, maps, and other
documents prepared for the City by staff, community workers, and other agencies
in this phase of the work program. Additional sources of information are utilized,
as appropriate, to supplement the data maintained by the City and other public
agencies. This phase of the work program also involves the preparation of
background reports that will serve as the Existing Setting Report for the Generol
Plan.
The Existing Setting Report will incorporate the background data and other
information into a document that will provide a factual basis for General Plan
preparation and will provide an understanding of what the information means for
the future of Diamond Bar. The report will focus on vacant lands within the City,
as well as on lands outside the present City limits identified as being within the
General Plan study area (proposed sphere of influence).
It is understood that the City may secure the service of the Cal Poly Pomona
Department of Urban and Regional Planning to assist in data collection and
analysis. To the extent that such assistance is secured, the scope of PLANNING
NETWORK efforts outlined in this Section can be reduced. In addition, assistance
from the Planning Director and his staff will further reduce the scope of efforts
and cost of this Section.
Task 3.1: Review of Existing Information
The consultant team will compile a comprehensive data base using
existing maps, reports, and other documents, coordinate with City
staff, and meet with staff from other agencies and special districts.
The consultant team will evaluate the existing zoning ordinance
prepared by Los Angeles County and the Diamond Bar Community
Plan. Other ordinances enacted by the City or currently under
preparation will be reviewed by the consultant team.
Task 3.2: Existing Setting Report
The consultant will prepare an Existing Setting Report data base that
will be formatted into a comprehensive report at the completion of
this task. The Existing Setting Report provides an inventory of the
City of Diamond Bar General Plan Program 12
Rev.. 1-18-90
environmental characteristics of the planning area that will serve as
the basis for plan preparation. The Existing Setting Report will
constitute an update of the March 1987 Diamond Bar Survey
prepared, supplemented with new information as required to meet
State General Plan Guidelines. Information in the Existing setting
Report will focus on providing the information necessary to make
informed decisions regarding vacant lands within the City, areas
within the proposed sphere of influence, and decisions regarding
resolution of the issues identified in the Community Issues Report.
The Existing Setting Report will emphasize graphic, rathernccn
textual presentation of information.
Methodology - Section 3.
a Review of existing reports, maps, ordinances, and other documents;
E Interviews with staff and administrators of City agencies and special
districts;
N Field surveys to identify environmentally sensitive areas that may be
affected by future development;
Meetings with staff and others to discuss findings of the analysis completed
to date;
Update the Cal Poly Pomona Department of Urban and Regional Planning's
March 1987 Diamond Bar Survey, including expansion of that document
as necessary to meet State General Plan guidelines regarding data base
and expansion of the document to cover areas outside of the present City
limits, but within the proposed sphere of influence. In addition, the
ongoing traffic studies being conducted for the Diamond Bar and Tri -
County areas will be incorporated. If the City secures the efforts of Cal
Poly Pomona, the preceding update responsibility will be that of Cal Poly,
and PLANNING NETWORK will work with Cal Poly to coordinate their work
efforts with the General Plan program and to provide such direction as is
necessary for Cal Poly to complete the documents. PLANNING NETWORK
will review the draft document prepared by Cal Poly prior to its submission
to the City; and
IN Based on the updated Diamond Bar Survey document, PLANNING
NETWORK will identify opportunities and constraints for Diamond Bar's
future.
Products/Activities - Section 3
City of Diamond Bar General Plan Program 13
Rev: 1-18-90
® Updated Diamond Bar Survey to State General Plan Guidelines to be
provided to PLANNING NETWORK on WordPerfect 5.0 IBM Formct
® Base Maps (Presentation and Report Sized Graphics)
0 Existing Setting Report for the Study Area
City of Diamond Bar General Plan Program 14
Rev: 1-18-90
PHASE 2
SECTION 4: GENERAL PLAN ALTERNATIVES
Work Program - Section 4
This component of the work program involves the preparation of alternatives to
be considered by the staff, elected and appointed officials, citizens advisory
committee, and the public. The process involves the identification of alternatives
from which a management plan for the City can be selected and which will
become the essence of the General Plan. These alternatives are discussed at
the General Plan Committee meetings and the workshop held at the end of this
section of the work program.
Task 4,1: Land Use Designations
Recommendations concerning land use designations indicating the
permitted density and intensity of use for each land use category
will be prepared by the consultant team. The consultant team will
meet with staff, General Plan Committee, the Planning Commission,
and City Council to discuss recommendations.
Task 4.2: Alternatives Analysis
The consultant team prepares alternatives to be examined by the
staff and the General Plan Committee meetings for further
consideration. The alternatives included in the analysis will include
the ''No Project Alternative", and three other alternatives to depict
possible development patterns that might be considered in response
to the opportunities, constraints, and issues identified in previous
tasks. Alternatives will examine land uses, unincorporated areas
within the General Plan study area, and undeveloped areas. In
addition, alternate locations for sighting public facilities, roadways,
etc. (including the Civic Center) will be examined.
Methodology - Section 4
Analysis of possible development and environmental impacts of the
alternative scenarios to assess future development, traffic generation, and
utilities consumption (Note: new traffic modeling and technical studies for
the General Plan program will not be conducted. Instead, existing traffic
analyses, as well as the ongoing Tri -County study will be used.);
City of Diamond Bar General Plan Program 15
Rev. 1-18-90
■ Review of consultant recommendations with staff and the General Plan
Committee with regard to land use policy alternatives;
■ Preparation of graphics depicting alternative development scenarios and
the potential impacts of each; and
■ Analysis of implications of each proposal in relation to required revisions
to the zoning ordinance using maps, etc.
Products/Activities - Section 4
Alternatives Report
Land Use Policy Alternatives Prepared on Presentation -Scale Maps
Meetings and Workshops
City of Diamond Bar General Plan Program 16
Rev: 1-15-90
PHASE 2
SECTION 5: SELECTION OF PREFERRED ALTERNATIVE
Work Program - Section 5
This section of the work program involves the selection of a preferred General
Plan alternative over those alternatives developed in the previous phase (Section
3) of the work program. The alternative, selected and refined in this phase, will
serve as the land use map for the Draft Land Use Element and as the basis for
goals, objectives, and policies in the General Plan.
Task 5.1: Composite Land Use Policy
A composite land use policy map is prepared to build on staff and
General Plan Committee recommendations concerning future land
use policy. The final map is presented to the public, Planning
Commission, and City Council at the workshop held at the
completion of this section of the work program. Revisions will be
made as appropriate.
Methodology - Section 5
N Analysis of the environmental, traffic, land use, and other impacts related
to the implementation of the land use policy as proposed;
E Meetings and discussions with staff to discuss the proposed land use policy
and to consider any revisions that are needed; and
Meetings with staff, public, and General Plan Committee to review findings
and the proposed land use policy.
Products/Activities - Section 5
E Meetings with the General Plan Committee
N Workshop/Study Session to Consider the Findings
City of Diamond Bar General Plan Program 17
Rev: 1-18-90
PHASE 2
SECTION 6: DRAFT GENERAL PLAN/IMPLEMENTATION
PROGRAM/ENVIRONMENTAL IMPACT REPORT
Work Program - Section 6
This phase of the work program is concerned with the preparation of the General
Plan, the Implementation Program, and EIR. A screencheck draft of the General
Plan will be prepared for review by staff and General Plan Committee members.
The work completed to date and the General Plan are formatted in such a way
that together they substantially meet State law regarding the scope and content
of General Plan EIR's. The Existing Setting Report describes in detail the existing
environmental impacts; the implementation measures, programs, goals, and
policies serve as mitigation measures.
The work program assumes that the City be responsible for mailing documents to
the responsible agencies or others requesting notification. The City is responsible
for any printing/publication of review periods and hearing dates.
Task 6.1: General Plan Document Preparation
In this task, the General Plan document will be prepared to meet
State requirements and local needs as outlined in earlier tasks. The
revised General Plan document will update the existing Diamond Bar
Community Plan to reflect present concerns and issues, and to meet
present General Plan Guidelines.
General Plan goals will be written as statements of community
values, establishing the criteria by which more specific objectives,
policies, and implementation programs will be written. Objectives
will be written in concrete terms, representing standards for
achievement of goals, and will be quantifiable wherever possible.
Policies will be developed as a set of basic principles providing a
framework for day-to-day development review and decisionmaking.
Task 6.1.1: Land Use Element
The Land Use Element will focus on the arrangement of functional
land use areas and the basic "rules" for development,
redevelopment, and preservation within each of the land use
categories identified on the preferred land use plan. The Land Use
City of Diamond Bar General Plan Program 18
Rev: 1-18-90
Element text will include clear definition of the types of uses
considered to be appropriate within each land use category, as
well as clear definition of the design quality expected of each
project submitted to the City for approval. In addition, the Land Use
Element will focus on design issues such as the promotion of a sense
of "community" and pride through enhanced urban design and
increased neighborhood interaction. The land use element will
contain a summary description of land use conditions within the
study area, and will address the following issues, providing
appropriate solutions:
o general community land use structure by functional area;
o the amount, location, distribution, density, and intensity of
each land use category indicated on the land use element
map;
o standards for the location of new development, including
consideration of impacts on surrounding land uses and
infrastructure;
o standards for the spatial relationships between the various
types of land uses within the study area;
o development and preservation regulations for identified open
space areas;
o protection of identified scenic resources; and
o relationship between the City's land use proposals, and land
use plans adopted by the Counties of Los Angeles, San
Bernardino, and Orange.
Task 6.1.2: Housing Element
The Housing Element will focus on housing issues as required by State Housing
Element Guidelines. The housing element will contain a summary description of
housing conditions within the City of Diamond Bar, and will address the following
issues, providing appropriate solutions:
o Diamond Bar's responsibility under the law for meeting existing and
projected housing needs for all income levels, including its share of the
region's housing needs;
City of Diamond Bar General Plan Program 19
Rev: 1-18-90
o the balance between identified housing needs and limitations in the City's
and service agencies' abilities to provide adequate public services and
facilities;
o the realistic ability of the housing market to produce housing compatible
with Diamond Bar's regional fair share of regional low and moderate
income housing, as well as the realistic ability of diamond Bar to influence
the housing market to produce such housing;
o need for maintenance, improvement, and development of housing;
a preservation and conservation of existing housing and neighborhoods;
o standards for evaluating the suitability of individual sites for the
development of low and moderate income housing;
o special housing needs for the elderly, handicapped, families with female
heads of households, the homeless, large families, farm workers, and
people displaced as the result of public activities; and
o identification and removal of unnecessary governmental constraints to
meeting identified housing needs.
Specifically, this element will include housing policies and a five-year program
for 1) development of an adequate number of new housing units which are
affordable to all economic segments of the community, 2) rehabilitation of
existing deteriorated dwellings, 3) solutions to existing affordability problems, and
4) maintenance of the existing housing stock.
Task 6.1.3: Resource Management (Open Space and Conservation) Element
The Resource Management Element will contain a summary description of the
natural and man -induced environment within the Diamond Bar General Plan study
area. Major environmental resources include: soils, open space, water, air,
biotic resources, and energy. Following a description and analysis of these
resources as per the Existing Setting Report, policies, programs, and standards to
resolve identified issues and to implement identified environmental resources
goals and objectives will be prepared. The resource management element will
contain a summary description of environmental resources within the study area,
and will address the following issues, providing appropriate solutions:
o wind and water erosion control
o protection and use of water bodies and surface water courses, watershed
City of Diamond Bar General Plan Program 20
Rev: 1-18-90
and aquifer recharge areas, and groundwater resources;
c water conservation programs;
o maintenance and improvement of water quality standards for groundwater
and surface water resources;
o protection and conservation of significant flora and fauna, particularly rare
and endangered wildlife and plants:
o protection, use, and development of significant mineral resources;
o standards for the development of mineral extraction operations and uses
adjacent to mineral extraction sites to ensure compatibility;
o achievement of consistency with the March 17, 1989 South Coast Air
Quality Management Plan.
o delineation and protection of other open spaces for the preservation of
natural resources, managed production of resources, outdoor recreation,
and for public health and safety.
Task 6.1.4: Health and Safety Element
The Health and Safety Element will contain an evaluation of natural and man-
made health and safety hazards within the Diamond Bar General Plan study area.
Major safety issues include: geology and seismicity, flooding, noise, crime and
crime prevention, fire and fire prevention, hazardous materials, and emergency
services. Following a summary description and analysis of these hazards, policies,
programs, and standards to resolve identified issues and to implement public
health and safety hazards goals and objectives will be prepared to address the
following issues and provide appropriate solutions:
o standards for protection from and use of areas subject to seismic,
geologic, flooding, fire, and other hazards;
o standards for the identification, evaluation, and abatement of existing
structural hazards, including priorities for inspection and abatement;
o standards for the location and design of noise -sensitive land uses near
identified major noise sources;
o protection of existing developed areas from excessive noise levels;
o standards for the control of noise generation at the source;
City of Diamond Bar General Plan Program 21
Rev: 1-18-90
o standards for land uses in areas affected by noise from major noise
sources;
o standards for the location and operation of land uses which produce,
store, use or create hazardous materials to be disposed;
o delineation of routes for the transport of hazardous materials;
o delineation of evacuation routes;
o standards for the type, location, intensity, and protection measures for
development in identified fire hazard areas; and
o design standards to reduce crime hazards.
Tas k 6.1 .5: Public Services and Facilities Element
The primary purpose of the Public Services and Facilities Element will be to
ensure the coordination of land use development to the expansion of public
services and facilities. This will be accomplished by establishing concrete
standards for the provision of public services.
The Transportation portion of the Public Services and Facilities Element will focus
on the various transportation systems within the general plan study area.
Included here will be plans and programs to ensure that roadway facilities are
upgraded in a timely manner to ensure that adequate levels of service, as
defined in the goals and objectives report, will be achieved and maintained.
The responsibility of individual developers for the provision of transportation
facilities and full mitigation of project -related impacts will be clearly defined.
The Circulation Element map will be a product of the findings of the Tri -County
transportation study, a qualitative evaluation of existing roadway plans, and
coordination of efforts with Los Angeles County. In addition, this section will
evaluate alternative circulation modes, and identify a proposed bicycle
circulation system. This section will also identify future plans and programs for
local and regional public transportation within the study area, including City -
sponsored plans and programs to facilitate and enhance the feasibility of public
transportation.
The Water and Wastewater portions of the Public Services and Facilities Element
will focus on coordination of future development and redevelopment activities to
ensure that adequate facilities and services are available, including facilities for
water production/import, storage, and distribution, and sewage collection,
treatment, and disposal. A major focus of this section will be to set clear
City of Diamond Bar General Plan Program 22
Rev: 1-18-9C
standards for the provision of water and wastewater services and facilities, and
to achieve a coordinated system of land use review and infrastructure expansion
so as to eliminate gaps in the provision of water and wastewater service and
facilities. The responsibility of individual developers for the provision of water and
wastewater facilities and full mitigation of project -related impacts will be clearly
defined.
The Parks and Recreation portion of the Public Services and Facilities Element will
focus on the acquisition and development of parks and recreation facilities to
meet the needs of Diamond Bar's population. In addition to clear standards, a
coordinated system of land use review and infrastructure expansion will be
developed so as to eliminate gaps and ensure that adequate park and
recreation facilities are available to meet identified needs. The responsibility of
individual developers for the provision of parks and recreation facilities and full
mitigation of project -related impacts will be clearly defined.
The Police and Fire portions of the Public Services and Facilities element will
focus on the provision of essential public safety services to meet the needs of
Diamond Bar's residents and businesses. This section will establish clear standards
for the provision of fire and police services, including capital facilities, manpower,
and response standards. In addition to clear standards, a coordinated system
of land use review and facilities and service expansion will be developed so as
to eliminate gaps and ensure that adequate police and fire services and
facilities are available to meet identified needs. The responsibility of individual
developers for the provision of fire and police facilities and full mitigation of
project -related impacts will be clearly defined.
The Schools portion of the Public Services and Facilities Element will address the
City's role in the construction of new school facilities, and the City's relationship
to the school district in ensuring that adequate facilities and services are
available. This section will focus on the legal limitations place by the State on
the city's role, and will identify potential measures to ensure that adequate
education facilities are available to meet expanding needs.
The Public Facilities portion of the Public Services and Facilities Element will focus
on present and future needs for City buildings, libraries, maintenance yards, etc.
This section will establish clear standards for the provision of public buildings and
other facilities not addressed in other portions of this element. In addition to
clear standards, a coordinated system of land use review and facilities and
service expansion will be developed so as to eliminate gaps and ensure that
adequate public buildings and other facilities are available. The responsibility
of individual developers for full mitigation of project -related impacts upon the
provision of other public facilities will be clearly defined.
City of Diamond Bar General Plan Program 23
Rev: 1-18-90
Task 6.2: Implementation Program
The Implementation Program defines the means whereby the
programs, goals, and policies included in the general plan are
to be achieved. The Housing portion of the Implementation Program
will identify .the timing for implementation, the agency responsible
for implementation, estimated cost, and the scope of implementation
for each individual action or measure.
Task 6.3: General Plan Summary
PLANNING NETWORK will prepare a four to six page summary of the
General Plan in a "newspaper" format for citywide distribution by the
City of Diamond Bar. The summary will contain the General Plan
land use map and a summary of goals, objectives, policies, and
implementation programs.
Task 6.4: Preparation of Draft EIR
The consultant team will prepare the Draft EIR for review by City
Staff. The report will be revised within ten working days of our
receipt of staff comments on the screencheck Draft EIR.
Task 6.5: Notice of Completion
The consultant team assists the City in preparing the Notice of
Completion for the Draft EIR, and will complete the necessary forms
as required by CEQA and forward them to the City. The City will
be responsible for making and sending any additional copies of the
General Plan and EIR to responsible agencies or interested parties.
Methodology - Section 6
Identification of corresponding implementation measures including those
mandated by State Law for incorporation into the general plan;
Development of a strategy for ensuring consistency between the General
Plan and the Zoning Ordinance upon adoption of the former;
t Incorporate the Existing Setting Report and Community Issues Report into
the General Plan document;
City of Diamond Bar General Plan Program 24
Rev: 1-18-90
Review the General Plan to ensure internal consistency;
■ Meet with City staff to review preliminary screencheck draft copies of the
General Plan;
Make revisions to the General Plan Elements based on staff review/General
Plan Committee recommendations;
Prepare, print, and distribute General Plan Summary;
Prepare screencheck draft copies of the Elements and Implementation Plan
for City Council and Planning Commission review prior to Planning
Commission Hearings;
Meet with City staff to review the Initial Study and Notice of Preparation;
and
Conduct necessary analysis and review findings with City.
Products/Activities - Section 6
Preliminary copies of each General Plan element for review by staff
Draft General Plan
Meetings and Workshops
Initial Study
Notice of Preparation
Screencheck Draft General Plan EIR
General Plan Summary
Draft General Plan EIR
Notice of Completion
City of Diamond Bar General Plan Program 25
Rev: 1-18-90
PHASE 2
SECTION 7: ADOPTION OF GENERAL PLAN
Work Program - Section 7
This phase of the work program is concerned with the review of the Draft General
Pian at a joint study session and subsequent public hearings before the Planning
Commission and City Council.
Task 7.1: Planning Commission Hearings - General Plan
Three (3) Planning Commission hearings have been budgeted to
consider public review and comment on the Draft General Plan EIR.
Any additional meetings beyond the three budgeted for will be
considered an extra work effort and invoiced on a time and
materials basis. The consultant team will highlight the main points
of the general plan program as well as describe the process to the
public.
Task 7.2: City Council Hearings - General Plan
The consultant team has budgeted for up to three (3) City Council
meetings to consider public review and comment on the Draft
General Plan and EIR. Any additional meetings that may be
required will be considered additional work effort and invoiced on
a time and materials basis.
Task 7.3: Response to Comments
The consultant team will respond to any written comments
concerning the adequacy of the Draft General Plan EIR as is
required by the CEQA Law and Guidelines. The responses will be
incorporated into the Final EIR included in the General Plan. The
consultant will also assist the City in completing the Notice of
Determination forms required by CEQA. The City will be responsible
for any mailing or delivery of the completed forms.
City of Diamond Bar General Plan Program 26
Rev: 1-18-90
PHASE 2
SECTION 8: COMPLETION OF GENERAL PLAN WORK PROGRAM
Work Program - Section 8
This component of the work program involves preparing copies of final reports
and graphics required to complete the General Pian and Zoning work program.
In addition, the consultant team will prepare Environmental Guidelines for the
City.
Environmental Guidelines, will be formulated, and will, together with the General
Plan EIR, be used in the environmental review of proposed projects within the
City. The Environmental Guidelines prepared for the City would include a short
preamble to the California Environmental Quality Act (CEQA). In this way, the City
would not be required to physically revise the local guidelines every time the
State law and/or guidelines are revised.
Task 8.1: Final Copies of General Plan Document
The adopted version of the General Plan, EIR, and Implementation
Plan, will be provided. A copy of the land use policy map (black
line, approximately 18" x 24") will be included in the back pocket
of the plan.
Methodology - Section 8
Close coordination with printers to ensure reproduced documents are of
high quality.
Provide all materials, graphics, and data to City.
Products/Activities - Section 8
Final copies of General Plan EIR, and Implementation Program
Final version of Land Use Policy Map
City of Diamond Bar General Plan Program 27
2
3
4
5
Rev: 1-18-90
SPECIFIC WORK PRODUCTS AND ACTIVITIES
The work products and activities are identified in the section of the proposal.
The preceding section summarized the work program, methodology, and the
products and activities for each of the phases involved in the work program. The
products and activities are identified below under each phase.
SECTION 1: ISSUES IDENTIFICATION
Community Issues Report
The consultant team prepares a Preliminary Community 35 Copies
Issues Report for distribution to the staff, General Plan
Committee, City Council and Planning Commission.
General Plan Base Map
Preliminary base map of Planning Area prepared for staff 1 Presentation Scale
to review. Base Map
Revised/correcied base mop prepared and reproduced at 1 Presentation Scale
two different scales (report -size and presentation size). Base Map and 1
Report Scale Base
Map
Existing Land Use Map
Based on aerial photography and a parcel -specific base 1 Presentation Scale
map to be supplied by the City, the consultant will Map
prepare an existing land use map indentifying single
family, multiple family, commercial, industrial, institutional,
open space, and vacant lands. Mapping will be
accomplished at presentation (scale to be determined by
the City) and 81/2" x 11'' formats.
Community Forums
The consultant will prepare an agenda and handouts for Press Releases,
the community forum(s). In addition, the consultant will Advertising Copy: 1
prepare press releases and advertising copy for Camera Ready
distribution by the City Copy Each.
Meetings and Workshops
General Plan Committee. Planning Network will prepare Monthly Meetings
agendas and summary meeting notes for distribution by
the City.
Joint City Council/Planning Commission Study Session. Every 2 Months
City of Diamond Bar General Plan Program 28
Rev: 1-18-90
SECTION 1: ISSUES IDENTIFICATION (Cont'd)
6. Initial Study and Notice of Preparation
Initial Study and Notice of Preparation for distribution by 40 Copies
City.
City of Diamond Bar General Plan Program 29
Rev: 1-18-90
SECTION 2: GOALS AND OBJECTIVES REPORT
1. Goals and Objectives Report
Preliminary Goals and Objectives Report for staff review. 35 Copies
Goals and Objectives Report for Committee Review 35 Copies
Goals and objectives Report for Planning commission and 1 Camera Ready
City Council review. Final Goals and Objectives Report Copy
2. Meetings and Workshops
General Plan Committee Monthly Meetings
Joint City Council/Planning Commission Study Session 1 Meeting
City of Diamond Bar General Plan Program 30
Rev: 1-18-90
SECTION 3: BACKGROUND ANALYSIS
1 Constraints and Opportunities Mapping
Presentation -sized, (scale to be determined by City),
colored maps to identify constraints and opportunities in
the Planning Area.
The Environmental constraints map identifies hillsides, 1 Presentation Scale
flooding hazards, seismic constraints, and other Color Map
environmental factors.
The man-made constraints map identify areas that are Presentation Scale
deficient in water service, sewer capacity, fire flow, and and Overlays.
have streets which are over capacity. Other factors are
considered as they are brought to the attention of the
consultant team, City staff, and the General Plan
Committee.
2. Distribution of Project Notebooks
Project Notebooks distributed to appropriate members to 35 3 -Ring Binders
the City staff, General Plan Committee members, Planning
Commission, and City Council. Reports, studies, etc. will
be inserted in the three-ring binders as work progresses.
3. Existing Setting Report
Preliminary Existing Setting Report for staff review and 35 Copies
comment.
Copies of the Existing Setting Report for staff and General 35 Copies
Plan Committee.
Camera-ready copy of the Existing Setting Report for 1 copy
making reproductions.
4. Meetings and Work Shops
General Plan Committee
Monthly
Joint Planning Commission/City Council study session and Every 2 Months
workshop (monthly).
City of Diamond Bar General Plan Program 31
Rev: 1-18-90
SECTION 4: GENERAL PLAN ALTERNATIVES
1. Land Use Designations Report
This report identifies possible options with regard to land 35 Copies
use designations and categories that will be included in
the Land Use Element as well as corresponding zone
districts.
2. Land Use Policy Alternatives Maps
Land use policy alternatives are described in graphic
terms on presentation -sized maps. The maps prepared will
include the following:
Development alternatives possible when considering issues, 3 Presentation Maps
opportunities identified in previous work iasks (three
alternatives).
3. Meetings and Workshops
General Plan Committee.
Monthly Meetings
Joint City Council/Planning Commission study sessions. Every 2 Months
SECTION 5: SELECTION OF PROPOSED LAND USE ALTERNATIVE
1. Composite Land Use Policy Map
A preliminary land use policy map building upon the 1 Presentation Scale
selection of those elements identified in Phase 3 in the Map
land use alternative maps.
2. Draft Land Use Policy Map
A final land use policy map depicting the location and 1 Presentation Scale
extent of land uses to be considered in the Draft Land Use Map
Element.
3. Meetings and Workshops
General Plan Committee.
Monthly Meetings
Joint Planning Commission/City Council study session. Every 2 Months
City of Diamond Bar General Plan Program 32
Rev: 1-18-90
SECTION 6: PREPARATION OF GENERAL PLAN/IMPLEMENTATION
PROGRAM/ENVIRONMENTAL IMPACT REPORT
1, General Plan Elements/Implementation Program
Preliminary screencheck draft copies of the general plan 5 Copies
and the implementation program for staff review.
Draft General. Plan/Implementation Program for General 40 Copies
Plan Committee and public review to be comb -bound.
Camera-ready copy of the General Plan/Implementation 1 Copy
Program will be provided to the City for a master copy
that will be used to print extra copies for the public and
the City.
2. General Plan Summary
3. EIR
1 Camera ready
copy
Screencheck Draft EIR for staff review and comment. 5 Copies
Copies of the Draft EIR for public review in a comb -bound 40 Copies
format.
Camera-ready copy of the EIR for making reproductions 1 Copy
of the Draft EIR.
4. Notice of Completion
Notice of Completion to submit to the Office of Planning 1 Copy of
and Research. Completed Forms
5. Meetings and Workshops
General Plan Ad Hoc Committee. Monthly
Joint Planning Commission/City Council study sessions and Every 2 Months
workshops.
City of Diamond Bar General Plan Program 33
I
E
3
Rev: 1-18-90
SECTION 7: ADOPTION OF GENERAL PLAN/EIR
Notice of Determination
A Notice of Determination is completed when General 1 Copy
Plan/EIR has been certified.
Meetings and Hearings
Planning Commission Hearings. 3 Hearings
City Council Hearings. 3 Hearings
Final EIR, Responses to Comments
Responses to Comments and Final EIR Addendum 40 copies
SECTION 8: COMPLETION OF GENERAL PLAN - WORK PROGRAM
1. General Plan/Implementation Plan/EIR
Copies of the final adopted General Plan (including the 100 Copies
EIR and Implementation Plan)
2. Land Use Policy Map
Final land use policy map in a format that will permit 1 Original &
reproduction 100 Maps Reduced
at Smaller Scale (all
black & white)
City of Diamond Bar General Plan Program 34
Rev: 1-18-90
EXHIBIT II
PROJECT SCHEDULE
The work program is anticipated to take approximately eighteen months. The
schedule is illustrated in the Task Sequence Diagram included in this section of
Exhibit I.
City of Diamond Bar General Plan Program 35
Rev: 1-18-90
EXHIBIT III
PROJECT BUDGET
SECTION 1: ISSUES IDENTIFICATION
Task
1.1:
Issues Identification
$
8,000
Task
1.2:
Commuriity Forums
$
1,100
(min)
$
2,900
(max)
Task
1.3:
General Plan Committee
and Subcommittees
$
16,500
(T&M NTE)
Task
1.4:
Community Leader Interviews
$
4,500
Task
1.5:
Planning Commission and
City Council Workshops
$
2,600
(T&M NTE)
Task
1.6:
Base Maps and Exisitng Land Use Map
$
3,000
Reimbursables
$
2,000
SECTION 2:
PRELIMINARY GOALS AND OBJECTIVES
REPORT
Task
2.1:
Goals and Objectives Report
$
2.850
Reimbursables
$
150
TOTAL: PHASE 1
$ 40,700 (min)
$ 42,500 (max)
City of Diamond Bar General Plan Program 36
Rev: 1-18-90
SECTION 3: EXISTING SETTING REPORT
Task 3.1: Review of Existing Information $ 2,500
Task 3.2: Existing Setting Report $ 10,000 (Min.)
$ 37,500 (Max.)
Reimbursables $ 1,600
SECTION 4: GENERAL PLAN ALTERNATIVES
Task 4.1 : Land Use Designations $ 1,200
Task 4.2: Alternatives Analysis $ 12,500
Reimbursables $ 1,425
SECTION 5: SELECTION OF PREFERRED ALTERNATIVE
Task 5.1: Composite Land Use Policy $ 4,000
Reimbursables $ 800
SECTION 6: DRAFT GENERAL PLAN/IMPLEMENTATION PROGRAM/
City of Diamond Bar General Plan Program 37
ENVIRONMENTAL IMPACT REPORT
Task 6.1:
General Plan Document Preparation
$
33,500
Task 6.2
Implementation Program
$
4,250
Task 6.3
Preparation of Draft EIR
$
12,500
Task 6.4
Notice of Completion
$
250
Reimbursables
$
3,235
SECTION 7:
ADOPTION OF GENERAL PLAN
Task 7.1:
Planning Commission Hearings - General
Plan
$ 2,900
Task 7.2:
City Council Hearings - General Plan
$
2,900
Task 7.3:
Response to Comments
$
6,900
Reimbursables
$
300
City of Diamond Bar General Plan Program 37
Rev: 1-18-90
SECTION 8: COMPLETION OF GENERAL PLAN - WORK PROGRAM
Task 8.1: Final Copies of General Plan Document $ 8,900
Task 8.2: Final Land Use Policy Map $ 1,625
Reimbursables $ 5,500
TOTAL PHASE 2
TOTAL PHASES 1 & 2
$ 116,785 (min)
$ 144,285 (max)
$ 157,485 (min)
$ 186,785 (max)
Note: The minimums and maximums described herein are dependent upon the
level of consultant effort required based on the level of staff and Cal Poly
effort available.
City of Diamond Bar General Plan Program 38
CITY OF DIAMOND BAR
AGENDA REPORT
February 1, 1990
COUNCIL AGENDA DATE: FEBRUARY 6, 1990
TO: CITY COUNCIL
VIA: ROBERT L. VAN NORT, CITY MANAGER
FROM: RONALD L. KRANZER, CITY ENGINEER'
SUBJECT: TRAFFIC CONTROL IMPROVEMENTS ON GRAND AVENUE SAN BERNARDINO
COUNTY LINE TO NORTHERLY CITY LIMITS AT THE 60 FREEWAY
Design of new traffic signals for the following intersections are presently in progress:
1. Grand Ave. at Longview Dr. including left -turn phasing for Grand Ave.
2. Grand Ave. at Summit Ridge Dr. including left -turn phasing for Grand Ave.
3. Grand Ave. at Montifeno Ave. including left -turn phasing for Grand Ave. and a clearance
signal for the Fire Station.
Design of traffic signal and median modifications for Grand Ave. at Diamond Bar Blvd. are also in
process and include left -turn phasing for Grand Ave., median modifications on Diamond Bar Blvd.
to provide for double left turn pockets on Diamond Bar Blvd. The median modifications will be
coordinated with the median landscaping project that is now in the bidding process. A major
consideration in the improvement of this intersection is the addition of a third travel lane for
northbound Diamond Bar Blvd. This additional lane is needed to accommodate traffic volumes in
the P.M. peak hours, 4 to 7 P.M. To accommodate this additional lane requires modifying existing
elements; on street parking on the east side of Diamond Bar Blvd. and minimizing the bike lane.
The parking restriction would only be for weekdays 4 to 7 P.M. but does effect the adjacent
condominiums who presently use this area to some degree. There is however sufficient off street
parking area within this complex.
(Narrative continued on next page if necessary)
FISCAL IMPACT:
Amount Requested $
Budgeted Amount $
In Account Number:
Deficit: $
Revenue Source:
REVIEWED BY:
-------------------------------------------- --------------------
Robert L. Van Nort Andrew V. Arczynski Linda Magnuson
City Manager City Attorney Sr. Accountant
City Council - February 6, 1990
Traffic Control Improvements - Grand Ave.
Page 2
The bike lane will be effected by this third lane in that it would have to be reduced to five or six
feet and then becomes a conflict if cars are allowed to park in the lane at times other than the
peak hours. This particular problem is perhaps the most difficult to address in that there appears
to be no other solution at hand if we are to accommodate the need to move traffic through this
area in the most expeditious manner.
The proposed improvements for Grand Ave. and Diamond Bar Blvd. were presented to the Traffic
& Transportation Committee at their regular meeting in January as part of the discussion of the
Rolling Knoll/Quail Summit cut -through problem in that if we can improve traffic flow on Diamond
Bar Blvd. and Grand Ave. in the vicinity of this intersection we can minimize the need to cut -
through. The proposal reviewed by the T&T Committee for Diamond Bar Blvd. is as outlined
above and has been recommended to your body for approval. The elements of that
recommendation are as follows:
1. Modify the traffic signal system on Grand Ave. at Diamond Bar Blvd. to include:
a. Left turn phasing for Grand Ave.
b. Provide double left turn lanes on Diamond Bar Blvd.
2. Modify median islands on Diamond Bar Blvd. to accommodate the double left turn lanes
and the third through lane.
3. Move existing RTD bus stop to the far side of the intersection - southeast corner to
northeast corner (RTD has already done their part based upon previous Council action
and staff is presently working with bench companies for their relocation.)
4. Add third northbound through lane on Diamond Bar Blvd. from Quail Summit Dr. to Creek
Canyon Dr. and prohibit parking on the east side of Diamond Bar Blvd. from 4 to 7 P.M.
weekdays between said limits.
5. Reduce Bike Lane on the east side of Diamond Bar Blvd. to 5 or 6 feet between said
limits.
If this concept meets with City Council approval we can complete the plans and begin the bidding
process to allow for construction and installation of these traffic improvements to coincide with the
opening of Grand Ave. into the Chino Hills area late this summer.
Attached is a Time Schedule Diagram relating to the design, bidding process, construction and
completion of traffic improvements on Grand Ave. in the City of Diamond Bar.
With Council approval we can solicit bids for the required traffic signal poles separately from the
main contract for furnishing and installing the various systems and in this manner save some
valuable time in as much as ordering and delivering of poles is a 12 to 14 week period. As bids
are received for the various poles the award of purchase of course will be by Council action.
City Council - February 6, 1990
Traffic Control Improvements - Grand Ave.
RECOMMENDATION:
Page 3
It is recommended that the City Council approve the above mentioned concept for improving traffic
control systems on Grand Ave. and on Diamond Bar Blvd. and authorize the receipt of bids for the
various elements as plans and specifications are completed.
RLK. nb:1988: db -cc: grand I control. tff
DIAMOND BAR GRAND AVE TRAFFIC IMPROVEMENTS
G��AfJD AVE C. DIA COO FSR
DESSIC�t-1
8!DpI o
GoN�7-
OrAIJDAS C@ LONyV!EkJ
pE5ill Q
P�IDDi!��
c�NsT
/a RAND Ave 51PHIT0 s
t:Es� u
3! DD
6rkI ,�T.
ralzAup AVE S MONTIFlr 0
pE5,J&Q
FjIDDI N�1
GD�S'r
(a!eA X) AVE @ GOLDeP 6MQ&'5
pE51G•.0
r3roDwy
G•NSr.
cipANID A,15 L-, OfG�UN
(7Na coUNtRii DE51[a�
61GDI�?
GO{Jsi
6ilPANDAVE G GLF1�I CRt�
G�SI;a IJ
P�!GGILw
cc��r.
1990
JAIJ
F�6�
I�APc.4J
APRIL
M��f
JU��
JUL'(
QUA.
���
uwm
n
N...f
■■f
m
f�E
MNN.
AGENDA NO.
AGENDA REPORT
DATE: January 26, 1990 MEETING DATE: February 6, 1990
TO: Honorable Mayor and Members of the City Council
VIA: City Manager
FROM:
SUBJECT: Joint Powers Agreement, Cities of Walnut, Diamond Bar and the Walnut
Valley Unified School District
BACKGROUND: The City Council appointed Councilmen John Forbing and Gary Miller
to negotiate with representatives from the City of Walnut and WVUSD a recreation
joint powers agreement. It is the committee's recommendation that the attached
proposed agreement for recreational programs be approved as presented for fiscal
year 1990-91. The agreement will provide recreational activities at 4 parks,
leisure leases child care and excursions to are residents of Diamond Bar and
Walnut.
RECOMMENDATION: 1) That the City Council authorize the approval of the JPA for
recreational service (Fiscal Year 1990-91). 2) Direct the Parks and Recreation
to oversee the agreement to include:
a) Appointing two commissioners to the Advisory Committee.
b) Select the four parks for programs to ensure all segments of the community
are represented.
C) Develop a recreational program thru the auspice of the JPA with limitations
continued therein up to $162,000 - General Fund and up to $50,000 Prop A
Funds.
FISCAL IMPACT:
Amount Requested $
Budgeted Amount $
In Account Number:
Deficit: $
Revenue Source:
IrA - --- - LL til
Robert L. Van Nort
City Manager
(Narrative continued on next page if necessary)
Andrew V. Arczynski Linda Magnuson
City Attorney Sr. Accountant
JAMES L.MARKMAN
ANDREW v. ARCZYNSKI
RALPH D. HANSON
F. ELLIOT GOLDMAN
JEFFREY KING
D. CRAIG FOX
MARTHA GEISLER PATTERSON
WILLIAM P. CURLEY M
S�'ros�onaG�xh/»•q�py� NUMBER ONE CIVIC CENTER CIRCLE
7 ___ _ 'V i✓V, P O. BOX 1059
BREA,CALIFORNIA 92622-10 59
1714) 990-0901
TELEPHONE
(2131 691-381 I
MEMORANDUM TO: Robert L. Van Nort, City Manager
FROM: Andrew V. Arczynski, City Attorney
DATED: January 19, 1990
RE: Joint Powers Agreement Amendment
During our recent telephone conversation, you
inquired as to whether or not there would be a need for a
public hearing in order to amend the Joint Powers Authority
Agreement with the City of Walnut and the Walnut Valley School
District or a public hearing required in the event that a new
joint powers authority were to be created. Please be advised
that the Joint Powers Act (California Government Code Sections
6500, et seq.) does not require a public hearing prior to the
creation of such a joint powers authority. It does, however,
require certain notices be filed with the Secretary of State
and others pursuant to California Government Code Section
6503.5. Should you require further information, please feel
free to call.
C\1011\MRVN\DB 26.2
P.O. Box 682, Walnut CA 91788-0682
21201 LA PUENTE ROAD
WALNUT, CALIFORNIA 91789
Telephone (714) 595-7543
FAX (714) 595-6095
'-FA_VeLr, Nr4-
CITY OF WALNUT
DATE: January 26, 1990
TO: Recreation JPA Ccffmittee Members
FROM: Drexel L. Smith
Dr. William Choctaw 1�
SUBJECT: JOINT POWERS AGREEMENT FOR RECREATION PROM
"BERT" ASHLEY
Mayor
RAY T. WATSON
Mayor Pro Tem
WILLIAM T. CHOCTAW, M.D.
DREXEL L. SMITH
H. THOMAS SYKES
Council Members
At the last meeting of the Joint Powers Authority Ccmnittee on January
8, 1990, Walnut presented a proposal for contributions to a three-way
JPA. Subsequent to that meeting, Walnut prepared the attached revised
proposal, dated January 17, 1990 (Exhibit C).
On January 18, 1990, Dr. David Brown met with Linda Holmes and Robert
van Nort and reviewed the attached memo from Brown (Exhibit B). Walnut
has agreed to Brown's proposal, which provides a Walnut contribution of
$108,000 for 1990-91. In addition, Walnut agreed to the establishment
of an Advisory Board to oversee the joint recreation program.
On January 23, 1990, the attached Joint Powers Agreement was submitted
by Recreation Director Chris Adams (Exhibit A). The proposed JPA
includes the agreed-upon elements.
It is our understanding that the School District will be taking action
in February, terminating the existing two-way JPA between the District
and Walnut, effective June 30, 1990; and adopting the new three-way JPA
among the District, City of Diamond Bar, and City of Walnut, effective
July 1, 1990.
Upon written confirmation from the Diamond Bar officials that they
support the proposal and contribution level, the City of Walnut will
proceed to agendize the termination of the existing JPA and the
adoption of the new JPA.
DS: LH: fs
Attachments
See Attached Distribution
Distribution:
Diamond Bar City Council
Robert Van Nort, Diamond Bar City Manager
Ellen Wyse and Connie Diebold, School District Representatives
Dr. David Brown and Dr. Kay Knepp, School District
Chris Adams, Director of Recreation
Walnut City Council
Walnut Parks & Recreation Commission
Linda Holmes, Walnut City Manager
Tony Ramos, Assistant to City Manager
Sean Joyce, Senior Administrative Assistant
eXltl SIT A
This Agreement made and entered into this 1st day of July, 1990, by and between the CITY OF
WALNUT, herinafter referred to as "Walnut", the CITY OF DIAMOND BAR, herinafter referred to
as "Diamond Bar", and the WALNUT VALLEY UNIFIED SCHOOL DISTRICT OFLOS ANGELES
COUNTY, hereinafter referred to as "District".
WITNESSETH
1. Walnut, Diamond Bar, and District desire to conduct community recreation activities in
accordance with the authorization contained in Chapter 10 of Division I of Part 7 (Sections 10900,et
seq.) of the Education Code of the State of California, and in accordance with the authorization
contained in the laws governing Walnut and Diamond Bar, and the laws governing District.
2. Walnut, Diamond Bar, and District shall agree upon specific programs of community
recreation to be conducted pursuant to this Agreement. Programs may be added or programs may be
deleted from time to time at the discretion of the Director of Recreation, based on community response
and with support of Walnut, Diamond Bar, and District. All park programs and special events
authorized by Advisory Board shall not be deleted without written approval from the contracting
agencies.
3. Activities conducted pursuant to this Agreement may include all aspects of community
recreation, including activities for adults as authorized by the aforementioned Chapter 10 of Division
I of Part 7 of the California Education Code (commencing with Section 19990).
4. The programs to be conducted pursuant to this Agreement shall be conducted for residents
in the territories under the jurisdiction of either District or Walnut or Diamond Bar, or both District,
Walnut, and Diamond Bar, and a non-resident shall be persons residing outside those jurisdictions.
5. The community recreation activities, herein provided for shall be administered primarily by
District, under the general direction and control of the Walnut Valley Unified School District's Board
of Trustees. Administrative offices shall be located within the territories outlined in Section 4 of this
Agreement.
6. a) The Director of Recreation, herinafter provided for, shall be a person with appropriate
qualifications and training in the field of recreation. The Director shall be employed and supervised
by the District in whatever employment capacity the District shall choose. Prior to the employment of
the Director by District, the District shall involve representation of Walnut and Diamond Bar in the
selection process of said Director. Evaluation of the Director shall be prepared jointly and conducted
on an annual basis by the District, with written input from Walnut and Diamond Bar. If there is
disagreement among the three agencies, the District evaluation shall prevail.
Draft: 11-13-89
Amended: 12-12-89
Amended: 12-20-89
Amended: 1-9-90
Amended: 1-24-90
EX K 1 a1T A - CON'S.
JPA Agreement
Page 2
b) Clerical, supervisory, and other classified employees shall be employed by the District in
whatever capacity the District shall choose. The appointment, evaluations, and dismissal of said
employees, shall not require approval from Walnut or Diamond Bar. Evaluation of sai• employees will
be on an annual basis, in accordance with District policies.
7.a) A Recreation Advisory Board shall be formed and consist of two representatives of Walnut,
Diamond Bar, and District. The Advisory Board shall meet monthly. The Director of Recreation will
attend and facilitate all Recreation Advisory Board meetings, and a chairperson and vice -chairperson
shall be elected annually from among its members. All reports from the Director to the Recreation
Advisory Board shall be forwarded on to the Walnut City Council, the Diamond Bar City Council, and
the Walnut Valley Unified School District Board of Trustees, as items of information. Actions on matters
other than new appropriations can be taken by the Advisory Board. Matters on new appropriations may
be recommended by the Advisory Board to the Agency making the appropriation.
b) The Advisory Board shall be responsible for providing direction and recommendations
regarding the elements of the Recreation program. An annual program proposal and preliminary budget
will be submitted by the Director by February 1 of each year, prior to the finalization of the budget
(Paragraph 7 c). Input from the Advisory Board should be based on, but not restricted to such areas as
recreation community needs, clientele demographics, and current trends and issues in the community.
c) The Director of Recreation shall prepare an annual budget no later than February 1 of each
fiscal year. The Budget shall be submitted to the Recreation Advisory Board for review. The Recreation
Advisory Board shall review the budget and forward it with their remarks within 45 days directly to the
City of Walnut, the City of Diamond Bar, and the District Board of Trustees for final action. The
proposed budget shall inform Walnut, Diamond Bar, and District of the budgeted expenditures and mid-
year report, proposed expenditures, financial requirements, and fund balance of the Program for the
preceding and succeeding fiscal years.
The Recreation Advisory Board shall also review this Agreement no later than February 1 of
each fiscal year, and submit recommendations for renewal and for any changes to the Walnut City
Council, the Diamond Bar City Council, and the District Board of Trustees within 45 days.
8. The Director shall provide written monthly, semi-annual, and annual reports to the Advisory
Board. The Annual Report shall be due no later than September 1 of each year. The annual report shall
inform the Advisory Board of the activities and accomplishments of the goals and objectives of the
Program for the preceeding fiscal year. The semi-annual report shall provide data on attendance and
fiscal matters. The monthly reports shall contain data concerning ongoing programs and special events,
discontinued programs, and proposed new programs.
JPA Agreement
Page 3
9. The term of this Agreement shall commence on July 1, 1990, and shall be in effect until
terminated. Any of the parties to this Agreement may terminate this agreement as of midnight June 30
of any fiscal year, by providing notice in writing upon the other parties no later than midnight January
1 of that fiscal year. The written notice of termination provided for in this paragraph shall be deemed
when said written notice is received by Walnut at the following address: ATTN: City Manager, Walnut
City Hall, 21201 La Puente Road, Walnut, CA 91789, or by Diamond Bar at the following address:
ATTN: City Manager, Diamond Bar City Hall, 21660 E. Copley Drive, Suite 100, Diamond Bar, CA
91765, or by District at the following address: Walnut Valley Unified School District, 880 South Lemon
Ave., Walnut, CA 91789.
10 a) Maintenance of the grounds of either District, Walnut, or Diamond Bar, which are used
in connection with the programs and activities herein provided for shall be the responsibility of
whichever party has jurisdiction of the facility.
b) Cost of maintenance of buildings and facilities, facility upkeep, and the like, shall not be
charged against the funds contributed for support of the recreation program as hereinafter provided.
11. Walnut and Diamond Bar shall contribute to the operation and conduct of the community
recreation program herein provided as follows:
a) Walnut shall contribute $108,000 in 1990-91
Diamond Bar shall contribute $162,000, plus $50,000 of Propostion A funds in 1990-91
District contributioilhall be "in kind" in the form of use of district facilities
without rental fees (an estimated $105,000), this is exclusive of those district facilities
utilized for child care and before/after school care, said rental/lease costs being
covered by fees for those programs.
b) As the District shall serve as the administrator of the program, as provided for in Section 5,
the District shall be required to provide administrative services of the program,including purchasing,
payroll, personnel, and accounting for community recreation programs. Said costs shall be reimbursed
to District by an 6% "indirect costs" fee, as provided in the budget.
c) The contribution levels by Walnut and Diamond Bar shall be reviewed annually in conjunction
with a review of the proposed budget. At that time, levels of support may be adjusted as in 11(d) below.
d) The monetary obligations, herein provided for in Section 11(a) and (b), may be increased or
decreased at any time upon mutual agreement of Walnut, Diamond Bar, and District, and said mutual
agreement shall be expressed by means of an addendum to this Agreement.
1�;^rv% %T A —Cort•
JPA Agreement
Page 4
e) All contracts entered into, and monetary obligations incurred, in connection with the program
herein provided for shall be incurred in the name of the District. Only District and its authorized
representatives shall have authority to enter into said contracts and incur obligations in connection with
the operation of programs herein provided for. All funds to be disbursed in connection with the programs
herein provided for shall be disbursed by District.
f) Appropriate fees to help defray costs may be assessed each participant in any and all recreation
programs and activities. All fees will be established by District and reported to Walnut and Diamond
Bar. Fees collected in excess of incurred costs for specific programs shall be used to help defray the costs
of non self-supporting programs and activities, and to defray administrative costs of the recreation
program.
g) District every three (3) months shall invoice or otherwise submit a statement to Walnut and
Diamond Bar reflecting Walnut and Diamond Bar's share of the costs in conducting the community
recreation programs provided for in this agreement. Walnut and Diamond Bar shall pay the amount due
to District within thirty (30) days after submission of said statement by District. The amount paid shall
not exceed the amount shown in 11 (a) on any addendum to this Agreement.
h) No later than September 1 of each fiscal year, District shall submit to Walnut and Diamond
Bar an itemized accounting of expenditures incurred in connection with the operation of the programs
herein provided for during the preceding fiscal year. If this annual statement indicates a balance owing
to District, Walnut and/or Diamond Bar shall pay said balance within thirty (30) days after submission
of such statement to Walnut and Diamond Bar. The balance owing shall not exceed the amount showing
in 11 (a) or 11 (d). If said statement indicated a balance owing to Walnut and/or Diamond Bar, District
shall:
1) If this Agreement has been terminated, District shall remit said balance to Walnut and/
or Diamond Bar after payment of obligations incurred or accrued in connection with the programs
provided for.
2) If this agreement has not been terminated, District shall invest any surplus funds in
interest-bearing accounts and shall apply said funds to the payment of expenses for the programs for the
next succeeding fiscal year. Such surplus funds shall be included as budgeted revenues as a "funding
source" for the Recreation Program for the next succeeding year.
i) The intent of this Agreement is that the relative monetary contributions of the parties shall
be in the ratio of the respective obligations of the parties set forth in Paragraphs 11 (a) and 11 (b), or any
addendum to this Agreement.
12. All parties agree to provide without charge to the other, the facilities in connection with the
herein provided for Walnut Valley Recreation programs and therefore, unless otherwise provided for by
this Agreement or any addendum to this Agreement, no charge representing a use charge or rental fee
for facilities, other than recreation administrative offices located in a privately owned commercial space,
shall be charged against the funds allocated for the herein provided for community recreation programs.
emkI SIT A -Gorr -
JPA Agreement
Page 5
13. During the conduct of the programs and activities herein provided for, District may formulate
and enforce such rules and regulations, as are acceptable to Walnut and Diamond Bar, as are necessary
to maintain proper standards of conduct and safety.
14. Except as hereinafter set forth, District may use Walnut and Diamond Bar facilities as
required for the conduct of the programs and activities herein provided for. With respect to the swimming
pool at Walnut High School, the use of said facility shall be as set forth in Paragraph 6 of the Community
Recreation Program Agreement pertaining to said swimming pool, and dated January 6, 1975, by and
between Walnut, District, and the County of Los Angeles. With respect to the tennis courts at Walnut
High School, the use of said facility shall be as set forth in Paragraph 6 of the Community Recreation
Program Agreement pertaining to said tennis courts and dated February 8,1978, by and between Walnut
and District.
15. It is understood that District is responsible for the conduct of District programs and Walnut
and Diamond Bar are responsible for the conduct of Walnut and Diamond Bar programs in addition of
those mentioned in this Agreement. If this Agreement should interfere with the conduct of such other
programs or activities by either District or Walnut or Diamond Bar, District and Walnut and Diamond
Bar shall make every effort to agree upon an amendment to this Agreement which will not be in conflict
with the other programs and activities.
As between Walnut, Diamond Bar, and District, Walnut and Diamond Bar shall bear the loss of City
facilities occasioned by damage to Walnut and Diamond Bar facitilities, and District shall bear the risk
of loss occasioned by damage to District facilities arising our of the conduct and operation of the program
herein provided for.
16. a) The District shall maintain the necessary liability insurance and workers compensation
insurance to cover activities, participants and employees of the program. The premiums for the workers
compensation insurance shall be considered to be covered by that portion of the budget identified by
"benefits" (3000 account series). The proportionate share of the District premium for liability insurance
that is attributed to the recreation program shall be covered by adding that dollar amount to the 8%
"indirect costs" fee assessed against the program expenditures. That proportion shall be determined by
an analysis of claims filed for recreation program activities as a percentage of total claims filed for the
District in any given year in relation to the share that the recreation budget is of the total district budget.
b) District shall keep in full force and effect during the term of this Agreement combined single
bodily injury and property damage liability inusrance arising out of or connected with the conduct and
operation of the activities provided herein. The insurance required herein shall be in the minimum
amount of $1,000,000 (one million dollars), and shall name Walnut and Diamond Bar as co-insured.
c)The District shall be responsible for and hold Walnut and Diamond Bar harmless for any
negligent acts by District, its employees, or representatives which arises out of the performance of tis
Agreement.
6)(MOtT A - Cont .
JPA Agreement
Page 6
d) Walnut shall be responsible for and hold District and Diamond Bar harmless for any negligent
acts by Walnut, its employees, or representatives, which are deemed to be proper responsiblities of
Walnut as a municipality, and which do not arise out of the performance of this Agreement.
e) Diamond Bar shall be responsible for and hold District and Walnut harmless for any negli-
gent acts by Diamond Bar, its employees, or representatives, which are deemed to be proper responsi-
bilities of Diamond Bar as a municipality, and which do not arise out of the performance of this
Agreeement.
17. The Superintendent of the School District, or designee, and the Walnut City Manager, or
designee, and the Diamond Bar City Manager, or designee, are hereby authorized and directed by the
respective parties to develop necessary scheduled and/or details in connection with the operation of
activities and programs herein provided for, which shall be consistent with the terms of this Agreement.
In witness of the adoption of the foregoing Agreement, and in consideration of the foregoing
promises, convents, and conditions, the parties hereunto executed this Agreement as of the date first
written above.
City of Walnut
by
Mayor
City of Diamond Bar
by
Mayor
Walnut Valley Unwed School District
Board of Trustees
by
President
exitt s rr 13
WALNUT VALLEIJ UN' MM) SMOOL DISTPLIC'T
MEMORANDUM
PRIDE: Personal Responsibility in Deueloping Excellence/Expectations
TO: Linda Holmes, City Manager, City of Walnut
Bob Van Nort, City Manager, City of Diamond Bar
FROM: Dr. David L. Brown, Superintendent h
DATE: January 17, 1990
RE: Recreation Program/Budget
Here are some thoughts on the Recreation Budget and Program and how I
think it could be made to fly. I have worked with Chris Adams and Bob
Russi and we have done some "massaging" %of the budget to possibly put it in
a perspective that will be more usable to the cities in arriving at a decision.
The summary sheet only of that effort is attached.
The details of the changes are as follows:
1) The indirect costs fee to be paid to the district for its overhead
in administering the total program has been reduced from 8% to
6%, and the district's direct cash contribution of $26,000 has
been eliminated - a partial tradeoff.
2) The administration portion has been reduced from $204,601 to
$189.522 by some personnel adjustments and other cuts.
Part of the reductions in the base program administration
include a $15,000 item originally budgeted for acquiring
office space. As of July 1, 1990 the present ROP farm program
located at the same address as the Recreation Office will be
gone. The present classroom/office building now used by ROP
can be made available as a district facility (without fee) to
provide for expanded Recreation office space as needed. Move
to a new/different office facility would not be necessary.
3) It has been determined to plan to increase fees in the aquatics
program so that program will fund itself and not create some
deficit against the total Recreation program.
4) The number of Special Events would be reduced for an
expenditure reduction there of almost $8,000.
5) It is proposed that fully operated park programs be offered
year-round at only three parks in Walnut and four parks in
Diamond Bar, reducing that cost center to $80,000 from
Ex{t 1131T �i- Cont•
$128,000. The parks to be served would be determined by the
cities. If either city wanted more parks operated, that could be
done at an additional cost of approximately $10,500 per park.
6) The basic program, then, would include
Base Administration Special Events
Leisure Classes Parks
Adult Sports Heritage Park Sports
Aquatics
Daycare is pulled out as not part of a normal recreation program
such as might be offered in other cities, but is factored in later.
Excursions are also pulled out, to be discussed later.
7) This basic program (not much different from what is being
offered now) would call for a combined cities cash contribution
of approximately $270,000 General Fund dollars. Any Prop A
funds would be in addition to that as discussed in item #10
below. On a 60%-40% split, for example, as had been discussed
on prior occasions by some of the parties, this would equate to
$162,000 for Diamond Bar and $108,000 for Walnut. But the
actual split of that total would have to be determined by the two
cities. The District's position is that this basic program is the
bottom line for a viable program that we would be willing to have
our name associated with.
8) As the summary shows, that leaves the total recreation program,
as proposed, with a deficit of almost $123,000. If we now
factor in the Daycare program with its "surplus" of $133,000+,
the total program can be offered with a positive Ending
Balance. We believe it will be possible, and still favorably
competitive with other child-care programs in the area, to
increase the daycare and before/after school childcare fees
somewhat. To that extent, at least for 1990-91, the cash
contribution of the cities might be reduced further from what
the summary shows.
On the budget summary presented on January 8 there was a line
item for Facility Rental with an expenditure of $17,398.80. This
item was for the "management" of the parks in Diamond Bar -
monitoring, opening/closing rest rooms, scheduling, etc., that
was being done by Recreation staff as part of the service
provided last summer and this current year. That item has been
eliminated in this latest summary as not being a integral part
of the common recreation services proposed to be provided to
the two cities. If Diamond Bar wished to have this service
continued in 1990-91, that would be an additional charge in that
approximate amount beyond its share of the combined program.
ExAlO(T 8 -Gori•
10) The Excursions part of the program, if the cities want to have
that offered, would be funded in part from fees and the balance
from Prop A funds. We would propose that the fees for these
events be increased to cover more of the administration and
overhead. Currently fees are set only to cover cost of the event
for each person plus a miniscule amount for administration.
Prop A funds have been used to cover the allowable
transportation and related costs. If the fees are increased, and I
think this is quite justifiable, then to the extent that the cities
contribute Prop A funds up to the maximum expenditure total of
$72,000 for Excusions, this activity could produce a "surplus"
that effectively would reduce the General Fund allocation by the
cities. The exact, or even approximate amount, cannot be
projected at this time, but it is an indication of a mechanism for
offering the total program for this coming year, including
Excursions with some reduction in the cities' General Fund cash
expenditure for their recreation program.
The dialog at the Task Force meetings and separate conversations that all of
us have had with one another and with other interested parties would
suggest to me that we do want to make this thing work for next year. I
believe that the changes suggested above can make that possible. Speaking
for the Walnut Valley School District, I know we are ready to provide the
service to the two cities but feel that it must be done in a way that is not
adverse to our fiscal situation or to our primary responsiblity as the public
education agency in our combined communities.
R,36 0-� Va-VII ltl
Di'a-^-mid
frof
'falai au o .
Pror • A
�M-- P70 -fo- 6°70 .
I(«/qo
Exp BIT 0 - Co"r.
File: ACity Accounts
DEPARTMENT BREAKDOWN
Program
Expenditure
Fees/Rev
-_�----------
City Cont
Prop A
Diff +/-
--------
Administration
- ------
189522.00
--
0.00
0.00
-------- --------
0.00
--_--
0.00
Leisure Classes
247758.25
160700.00
0.00
0.00
-87058.25
Adult Sports
14275.55
11000.00
0.00
0.00
-3275.55
Aquatics
60064.37
60064.37
0.00
0.00
0.00
Special Events
45505.22
14933.00
0.00
0.00
-30572.22
Parks
80000.00
0.00
0.00
0.00
0.00
HTG Sports
33737.06
32000.00
0.00
0.00
-1737.06
Sub Total
670862.45
278697.37
269522.00
0.00
-122643.08
-----------------------------------------------------------------------------------------------
Daycare
948666.13
1081737.87
0.00
0.00
133071.74
TOTAL
1619528.56
1360435.24
269522.00
0.00
10428.66
-----------------------------------------------------------------------------------------------
Excursion
72660.00
33260.88
0.00
39400.00
0.00
Page 1
P.O. Box 682, Walnut CA 91788-0682
21201 LA PUENTE ROAD
WALNUT, CALIFORNIA 91789
Telephone (714) 595-7543
FAX (714) 595-6095
Ext1$1T C
CITY OF WALNUT
DATE: January 17, 1990
TO: John Forbing, CounciLTember
Gary Miller, Councilmember
Ellen Wyse, School District Representative
Connie Diebold, School District Representative
FROM: Drexel L. Smith, Councilmember
Dr. William Choctaw, Councilmember
SUBJECT: JOINT POWERS AUTHORITY FOR RECREATION PROGRAM
"BERT'' ASHLEY
Mayor
RAY T. WATSON
Mayor Pro Tem
WILLIAM T. CHOCTAW, M.D.
DREXEL L. SMITH
H. THOMAS SYKES
Council Members
The City of Walnut has been negotiating with the Walnut Valley Unified
School District and the City of Diamond Bar since July 6, 1989, to
establish a Joint Powers Authority for the 1990-91 recreation program.
At the last JPA Committee meeting on January 8, Walnut made a
comprehensive proposal with a specific level of contribution, and
Diamond Bar has rejected that proposal. Subsequently, we have
evaluated the specific programming needs for Walnut, and reevaluated
the funding to provide the requested level of service. Our
reevaluation included two alternatives: (1) Two-way JPA between Walnut
and the School District; and (2) Three-way including Diamond Bar.
CITY OF 1OLNUT PROGRAM OUTLINE
Whether we have a two-way JPA or a three-way JPA, the following
outlines the programming and funding level for the City of Walnut:
1. The City of Walnut would provide a cash contribution of $100,000 in
1990-91. This includes the equivalent of the 1989-90 contribution of
$87,400, plus allows for the City's 5.7% increase in population frau
25,001 to 26,424 and also allows a cost -of -living increase.
2. Fees and charges must provide for a recreation program that is 80%
self-supporting.
3. In order to be 80% self-supporting, it is understood that sane of
the recreation programs would have to be eliminated. The priorities
for retaining programs in Walnut are as follows, with "(1)" priority
being the highest:
(1) Child Care
(2) Special Events
E)(141 OJT c - Co♦t.
(3) Parks
(4) Aquatics
(5) Leisure Classes
(6) Adult Sports
(7) Excursions
4. A non-resident fee would be established for those participants who
live outside the city and school district boundaries. The fall 1988
through summer 1989 attendance figures indicate this would impact 2,814
participants, as 34.5% of the total participants are currently ccming
from West Covina, La Puente, Rowland Heights, etc. A fee of $5.00 per
non-resident would provide additional revenue of about $14,000.
5. The following programs will be eliminated: Walnut Lion's Easter
Egg Hunt ($3,149); Walnut Family Festival ($6,497); Teen Drop -In
Program ($55,793); Senior Program ($47,299); Recreation Celebration
($7,811); and the "X" Program ($6,264). The new teen and senior
citizens' programs proposed by the Recreation Department could be
reconsidered in 1991-92 or at a future time if Walnut's Multi -Use
Center is established. The Walnut Lion's Easter Egg Hunt and Walnut
Family Festival would revert to being handled with community
volunteers, as in the past, without the paid assistance of the
recreation staff.
6. The following Walnut Parks Programs will be continued: Lemon Creek
Park ($10,021); Creekside Park ($10,021); Snow Creek Park ($10,021);
and Heidleberg Park ($10,021).
7. Fees must be increased for the following programs to make them 100%
self-supporting, or they must be eliminated: Adult Sports ($14,545);
Summer Band Concerts at Suzanne Park ($7,558); Santa Visits Private
Hanes ($4,971); Tennis Tournaments ($3,621); and Excursions ($77,272).
With the city(s) paying for the excursion buses with Proposition A
funds, there is no reason the excursions program should continue to
operate in the red. In addition, the Walnut Summer Band Concerts at
Suzanne Park must be offset by 100% sponsorships, or the number of
concerts reduced to match the revenue donated by sponsors.
8. The following Special Events will continue to be offered without
being self-supporting: Aquatics ($61,198); Track Meet ($3,949); Walnut
Halloween Event ($7,056); and Walnut Snow Day ($6,011).
ALTERNATE NO. 1 - TWO WAY JPA
In a two-way Joint Powers Authority between the City of Walnut and the
Walnut Valley Unified School District, the following additional
elements would be included:
1. The school district would provide a cash contribution of $13,000 to
the 1990-91 recreation program. It is understood that the District
will reduce its cash contribution to $0 in 1991-92.
2. All recreation programs offered by the City of Walnut must be
located at facilities within the City of Walnut.
-2-
eK"1 BIT c - Comt •
3. The following recreation programs will be eliminated: Diamond Bar
Ranch Festival ($6,368); Diamond Bar Child Care Programs ($591,480); 8
Diamond Bar Park Programs ($88,064); Diamond Bar Park Reservation
Services ($17,399); and Heritage Park Sports Program ($34,374).
ALTERNATE NO. 2 - THREE WAY JPA
Walnut reevaluated our position with a three-way Joint Powers Agreement
between the City of Walnut, City of Diamond Bar, and the Walnut Valley
Unified School District. It is Walnut's position that, if we can
continue a recreation program equal to or better than the program
outlined, at a funding level of $100,000, we would be pleased to have
Diamond Bar participate. However, we are concerned because we haven't
heard Diamond Bar offering a reasonable contribution.
Walnut's position on a three-way JPA includes the following elements:
1. The cash contribution frau the school district would be $26,000 for
1990-91, with the understanding that the district would reduce its cash
contribution to $0 in 1991-92.
2. Diamond Bar should review the program menu and submit a detailed
program outline of desired programs.
3. Walnut is concerned about the perception of carrying too much of
the program. In a three-way JPA, Diamond Bar must carry their fair
share; and Walnut feels the only way to determine "fair share" is to
base contributions on population.Diamond Bar should review the program
menu and submit a detailed program outline.
a-67NOr�i�I OIN
The City of Walnut is concerned that this issue be resolved in a timely
fashion. It is requested that Diamond Bar reevaluate and consider an
alternate proposal; otherwise, Walnut will pursue discussions with the
School District for our own program.
DLS:LH: fs
-3-
CITY OF DIAMOND BAR
M E M O R A N D U M
TO: Robert Van Ort, City Manager
FROM: Dennis A. Tarango, Acting Planning Director
DATE: February 1, 1990
SUBJECT: 1990 CENSUS
It has been recommended by the Bureau of the Census that the City
Council adopt a Resolution supporting the 1990 Census and
confirming the confidentiality of the census collection process.
Staff recommends that the City Council adopt the attached
Resolution so that a copy can be mailed to the Census Bureau.
�w
RESOLUTION NO. 90 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR SUPPORTING THE 1990 CENSUS AND CONFIRMING THE
CONFIDENTIALITY OF THE CENSUS COLLECTION PROCESS
WHEREAS, the Federal Government will conduct a 10 -year
census in 1990; and
WHEREAS, the purpose of the United States Census is to
count everyone living in the United States; and
WHEREAS, California's population in 1990 is projected to
increase by 23 percent since 1980; and
WHEREAS, Federal funding over the next ten years for the
City of Diamond Bar will be largely determined by the 1990 count;
and
WHEREAS, it is estimated that every uncounted individual
costs the State and local governments approximately $88 annually
in funding from the Federal Government; and
WHEREAS, data collected about individuals is confidential
and will not be released by the Census Bureau to any other
governmental agency or to the public before the year 2062; and
WHEREAS, the State of California could gain additional
seats in the U.S. Congress if an accurate census count is taken.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DIAMOND BAR AS FOLLOWS:
SECTION 1. That the City Council supports the concept
of counting every City resident in the 1990 Census without regard
to citizenship status or legal residency.
1
SECTION 2. That the information obtained through the
Census collection process is confidential in nature and will not
be used against any City resident.
SECTION 3. That the City Clerk shall certify to the
passage of this Resolution and shall transmit a copy to the U.S.
Census Bureau.
PASSED, ADOPTED AND APPROVED this day of
, 1990.
Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar
do hereby certify that the foregoing Resolution was passed, adopted
and approved at a regular meeting of the City Council of the City
of Diamond Bar held on the day of , 1990,
by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
City Clerk of the City
of Diamond Bar
N
AGENDA NO.
CITY OF DIAMOND BAR
AGENDA REPORT
DATE: February 2, 1990 MEETING DATE: 2/6/90
TO: Honorable Mayor and Members of the City Council
VIA: City Manager
FROM: Robert L. Van Nort, City Manager
SUBJECT: Lighting Maintenance Districts #1866 and 10006
Background: Portions of the County Lighting District are presently within the
City of Diamond Bar. The County had initially notified the City of this fact
in March 1989. However, this office was not made aware of this until 1/30/90.
The attached report explains the options available to the City Council. However,
the bottom line is that the City's residents may be paying additional costs due
to the City's being relatively new and having recently installed infrastructure.
The City of Santa Clarita, in a similar situation, has opted for Item #3, wherein
the remain in the County lighting districts with the County continuing to
administer the districts and continuing to provide funding under those procedures
previously described. If our experience is similar to Santa Clarita, the present
County rate of $18.50 may be reduced approximately 5% to City residents in their
annual lighting bill.
Recommendation: Adopt Resolution No. 90- consenting to the formation of a
City zone within County lighting district LLA -1 for the purpose of funding
the administration, operation and maintenance of street lighting in the City zone
and consenting to the assumption of jurisdiction by the County of Los Angeles.
(Narrative continued on next page if necessary)
FISCAL IMPACT:
Amount Requested $
Budgeted Amount $
In Account Number:
Deficit: $
Revenue Source:
-T s--- ------------------------- --------------------
R ert L. Van Nort Andrew V Arczynski Linda Magnuson
City Manager City Attorney Sr. Accountant
March 22, 1989
TO: J. A. Noyes
Programs Developme9e? ion
//.
FROM: J. H. Kaufman
.Traffic and Lig'fing Divisio
CITY OF DIAMOND BAR
The following information is in response to your March 15, 1989 Memo.
County lighting districts street lighting fund procedures:
Portions of County Lighting Maintenance Districts 1866 and 10006 are now
within the proposed City of Diamond Bar. These districts provide for the
administration, operation and maintenance of approximately 3,650 lights that
are now within the City. The estimated annual cost of administration,
operation and maintenance of these lights is $530,000.
The districts raise part of their funds through ad valorem taxes on the
properties benefiting from the lights and the remainder is provided by
County Lighting District LLA -1, which assesses a service charge on the
same properties. Funding for street lighting for the entire 1988-89
and 1989-90 fiscal years will be provided by the districts as a result
of procedures implemented by the County before the City is incorporated.
However, some City action will be required to provide funding for City
street lighting starting July 1, 1990.
These basic options are available:
1. The City may withdraw from the County lighting districts
by implementing procedures set forth in the Streets and
Highways Code. This would allow the City to establish
and administer its own lighting districts or to fund the
street lighting costs in some other manner of its choosing.
2. The City may elect to remain in the County lighting
districts, utilizing the ad valorem revenue and
County administration but providing supplemental
funding from a source of City choosing.
3. The City may elect to remain in the County lighting
districts with the County continuing to administer
the districts and continuing to provide funding under
those procedures previously described.
T 9 ; "' ,1S1
L €-
J. A. Noyes -2- March 22, 1989
If option 3 is selected it will be necessary to establish a City zone within
County Lighting District LLA -1 and to establish a City rate. This is
necessary to assure that the proper amount of funds are collected from those
property owners within the City who benefit from the street lighting, and
further, that those funds are used only for City lighting expenses.
Establishment of such a zone will require a public hearing on the matter
before the Board of Supervisors.
Guidelines for assessing LLA service charges on the basis of property use
have been adopted by the Board of Supervisors. All single family residences
are assessed a unit charge and all other types of properties are assessed
some multiple of that unit charge. There is no charge for vacant land.
Sufficient cost and revenue information is not available to prepare an
accurate estimate for the 1990-91 fiscal years budget at the present
time. However, the County LLA zone assessment rate for 1988-89 is $16.30.
A new rate will be established for 1989-90 fiscal year in June 1989.
Early attention given to this matter would be appreciated, since all
procedures require a considerable amount of time and they must be completed
in time to provide street light funding for the 1990-91 fiscal year. In
order to meet our deadlines, we will need your response no later than
December 15, 1989.
Intersection Street Lighting Funding Procedures:
The estimated cost for intersection street lights outside the County lighting
districts is about $1,200. This cost is presently financed by Supervisorial
District No. 1 Special Road District funds.
We will provide traffic signal installation design work for the intersection
of Diamond Bar Boulevard at Kiowa Crest Drive at a cost of $2,400 and signal
system interconnect work for Diamond Bar Boulevard between Golden Springs
Drive and Brea Canyon Cut-off Road at a cost of $10,500. We will also
complete a geometric design plan check for the intersection of Brea Canyon
Cut-off Road and Fallowfield Road at an estimated cost of $500.
We are currently providing accident report coding services for the proposed
city with an estimated cost for the subject period of $200, high accident
concentration investigations at $200, and fatal/severe injury accident
investigations at $400. We estimate $300 to be spent on radar counts, $800
to be spent on 24 hour machine counts, and $2,000 for 12 hour manual counts.
We will review Traffic Impact Studies at a cost of approximately $5,300 and
will perform traffic investigations of citizen request for installing traffic
control devices at a cost of $10,000. The County also finances 8 adult
crossing guard locations at an estimated cost of $12,000 for the two months.
LH:lmj/1
Attach:
V
HOWARO P.'BLICK- MCKEON
MAYO.
,JAN HEIOT
MAYO. _0`6.
JOANNE OARCY
CARL BOYER III
Cou1aLM
OENNIS M. KOCNTZ
cc� 01__
-ITY OF SANTA CLARI-i.
SUITE 1 E12
19425-6 SOLEOAO CANYON ROAD
CANYON COUNTRY. CA 91351
(605) 259 -CITY
March 15, 1988
County of Los Angeles Public
Works Department
900 South Fremont Avenue
Alhambra, CA 91803
Att: Mr. Roger W. Burger
Re: Subject -- Reference T-3
850.22
Santa Clarita
Gentlemen:
The Santa Clarita City Council has considered the three
options described in your letter of February 16, 1988,
relative to the funding of energy for streetlights for
the City of Santa Clarita street lighting.
It was the decision of the Council to elect to remain
in the County Lighting District and to establish a City
zone therein with a City assessment rate. Also, under
this option, the County will continue to administer the
District and provide the necessary funding for the City
zone through a combination of ad valorem service
charges against the benefited property.
To express this opinion, the City Council adopted
Resolution No. 88-20, a fully -executed copy of which is
enclosed for your information.
Sincerely yours,
E. Fredrick Bien
City Manager
EFB:edr
enc. 1
.cmaar
a n�urn w w. •�.
1,191
1 Al�175ti iat
Amin Sur
, rMappInt/Flnr Mgmt
Arifalr
, Oj wwal Stn
I t41iM i Lftlp
I I HrtenMt MyM
ern a flltana
I I Fkllll�rre
ConWyCUM
Ffodrtrlrt Ow
Oap
I I ►rlik Afftirt/Ah
FlInd McWt
Mod Mtint
H;a/ tr con
Sw"
info Sur
lrrffis • LIENd y
laird Drw191
W"M Mprd
L
xr,.a/sw« ran
i
RESOLUTION NO. 88- 20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA CLARITA, CONSENTING TO THE FORMATION OF A
CITY ZONE WITHIN COUNTY LIGHTING DISTRICT LLA -1
FOR THE PURPOSE OF FUNDING THE ADMINISTRATION,
OPERATION AND MAINTENANCE OF STREET LIGHTING IN
THE CITY ZONE, AND CONSENTING TO THE ASSUMPTION OF
JURISDICTION BY THE COUNTY OF LOS ANGELES
WHEREAS, the County of Los Angeles currently
administers County Lighting District LLA -1, which was formed
under the provisions of the Landscaping and Lighting Act of
1972 (California Streets and Highways Code sections 22500 et
seq) the purpose of funding existing County -administered
street lights; and
WHEREAS, a portion of County Lighting District
LLA -1 is now within the newly incorporated City of Santa
Clarita; and
WHEREAS, it is in the best interests of the City of
Santa Clarita that the County of Los Angeles continue to
administer street lighting within the City pursuant to the
provisions of the Landscaping and Lighting Act of 1972; and
WHEREAS, the Landscaping and Lighting Act contains
provisions for the County to form and administer a special
zone within the Lighting District for the purpose of funding
County -administered street lights within a City.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY
COUNCIL OF THE CITY OF SANTA CLARITA, DECLARES AS FOLLOWS:
SECTION 1. The City of Santa Clarita does
hereby consent to the formation of a zone (the "City Zone")
in County Lighting District LLA -1 encompassing that area
within the City which is also within the Lighting Districts.
SECTION 2. The City of Santa Clarita does
hereby consent to the doing of work and the levying,
collecting and enforcing of any and all assessments
necessary to cover the expenses of administering, operating
and maintaining street lights and appurtenances in the City
Zone.
SECTION 3. The City of Santa Clarita does
hereby consent to the assumption of jurisdiction over the
1
' City Zone, for the purposes stated in Section 2 of this
Ordinance, by the Board of Supervisors of the County of Los
Angeles, as provided in Section 5117 of the Streets and
Highways Code of the State of California, and incorporated
in Section 22506 of the Streets and Highways Code of the
State of California.
. n.
PASSEp, APPROVED AND ADOPTED this day
of A,- .�� � � � 1988.
MAYO
ATTEST:
CIT CLERK
-2-
AGENDA NO. 31
NO DOCUMENTATION AVAILABLE