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Home My WebLink About01/02/1990w Next Resolution No. 117 Next Ordinance No. 2 JANUARY 2, 1990 DIAMOND BAR CITY COUNCIL 6:00 P.M. W.V.U.S.D. BOARD ROOM THANK YOU FOR NOT SMOKING, DRINKING OR EATING IN THE COUNCIL CHAMBER CLOSED SESSION 5:30 p.m. - Litigation - Section 54956.9 REGULAR SESSION CALL TO ORDER: 6:00 p.m. PLEDGE OF ALLEGIANCE: Mayor Papen ROLL CALL: COUNCILMEN FORBING, MILLER, WERNER, MAYOR PRO TEM HORCHER, MAYOR PAPEN COUNCIL COMMENTS: Items placed on the agenda by individual Councilmembers for Council discussion. Action may be taken at this meeting or scheduled for a future meeting. No public input is required. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five minute maximum time limit when addressing the City Council, CONSENT CALENDAR: The following items listed on the Consent Calendar are considered routine and are approved by a single motion. Consent Calendar items may be removed from the Consent Calendar by request of a Councilmember only. 1. SCHEDULE FUTURE MEETINGS A. Traffic and Transportation Committee - January 9, 1990 - 6:00 p.m. - City Hall Conference Room CITY COUNCIL AGENDA PAGE 2 B. Parks and Recreation Commission - January 11, 1990 - 7:00 p.m. - Heritage Park, 2900 S. Brea Canyon Rd. 2. APPROVAL OF MINUTES - Regular Meeting of December 5, 1989. 3. WARRANT REGISTER - Approve the Warrant Register dated January 2, 1990 in the amount of $580,689.96. 4. MINUTES OF PARRS AND RECREATION COMMISSION - Meeting of November 15, 1989. Recommended Action: Receive and file. S. RESOLUTION 90 -XX: A RESOLUTION OF THE CITY OF DIAMOND BAR, CALIFORNIA NOTIFYING THE BOARD OF SUPERVISORS OF CITY COUNCIL INTENTION TO RETAIN LOS ANGELES COUNTY SHERIFF SERVICES. Recommended Action: Adopt Resolution No. 90 - XX notifying the Board of Supervisors of City Council's intention to retain Los Angeles County Sheriff services. 6. AERIAL PHOTOS - Bids for providing aerial photos of the City were solicited through the City Engineer's office. These photos would be used to produce inexpensive blue print reproductions. Of the five firms contacted, only one firm responded - American Aerial of Covina. This firm has provided this type of service for many cities in the San Gabriel Valley and is probably more familiar with this specific type of program than the other firms; hence the only bid received. Recommended Action: Approve the aerial photography program and authorized payment not to exceed $9,679.00 to American Aerial of Covina. 7. PARCEL MAP 20358 - ROLL CENTER - The City Engineer has completed review of the subject map and has found that same is technically correct. The City Council's action is necessary for acceptance of access dedication over some of the lots. All public improvements are in place and there is no need for a subdivision agreement or bonds to be posted. All conditions of approval have been met and/or provided for. Recommended Action: Approval Final Parcel Map 20358 for the Koll Center and accept access dedications. CITY COUNCIL AGENDA PAGE 3 8. MOBIL OIL CORPORATION PROJECT - The original Unilateral Contract was approved by the County prior to the City's incorporation. Following a request by homeowners in the surrounding area for additional protection, a revised contract was prepared. Recommended Action: Approve the "Revised" Unilateral Contract for the Mobil Oil Corporation Project, authorize the City Manager to execute the contract on behalf of the City and direct the City Clerk to record the document with the Los Angeles County Registrar -Recorder. 9. RESOLUTION 90 -XX: PROPOSED CITY -COUNTY COOPERATIVE PROJECT - DIAMOND BAR BOULEVARD AT KIOWA CREST DRIVE. - Prepared by the Los Angeles County Department of Public Works, this project is to install traffic signals and highway safety lighting at the intersection of Diamond Bar Blvd. and Kiowa Crest Dr. On November 14, 1989, the Los Angeles County Board of Supervisors declared this intersection to be a part of the County System of Highways. The County will prepare the plans, specifications and cost estimates and administer the project under the FAU program. Recommended Action: 1) Adopt Resolution No. 90 - XX consent to the establishment of the portion of the intersection of Diamond Bar Blvd. at Kiowa Crest Dr. within said City as a part of the System of Highways of the County of Los Angeles and 2) approve the agreement with the County of Los Angeles for installation of traffic signals and highway safety lighting on Diamond Bar Blvd. at Kiowa Crest Dr. 10. RESOLUTION 90 - XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 10. 1990, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES. Recommended Action: Adopt Resolution No. 90 - XX calling and giving notice of the holding of a General Municipal Election to be held Tuesday, April 10, 1990. 11. RESOLUTION 90 - XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO RENDER SPECIFIED SERVICES TO THE CITY RELATING TO THE CONDUCT OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 10, 1990. CITY COUNCIL AGENDA PAGE 4 Recommended Action: Adopt Resolution No. 90 - XX requesting the Board of Supervisors of the County of Los Angeles to render specified services to the City relating to the conduct of a General Municipal Election to be held on Tuesday, April 10, 1990. 12. RESOLUTION 90 - XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, APRIL 10, 1990. Recommended Action: Adopt Resolution No. 90 - XX adopting regulations for candidates for elective office pertaining to candidates statements submitted to the voters at an election to be held on Tuesday, April 10, 1990. 13. RESOLUTION NO. 90 - XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING ACCESS TO SALES AND USE TAX RECORDS PURSUANT TO REVENUE AND TAXATION CODE SECTION 7056. Recommended Action: Adopt Resolution No. 90 - XX authorizing access to Sales and Use Tax Records pursuant to Revenue and Taxation Code Section 7056. 14. AGREEMENT FOR SALES TAX AUDIT AND INFORMATION SERVICES - The complexity of the sales tax system results in a one to five percent error factor in "point of sale" allocations as well as a general misunderstanding as to what types of businesses generate the greater sales tax return for the least public investment. It is not practical for most cities to invest in the staff, training and start-up costs to fully maximize sales tax revenues. Recommended Action: Approve contract with Hinderliter, de Llamas and Associates of Claremont, California, for sales tax audit and information services in an amount not to exceed $300 per month plus 150 of all new sales and/or use tax revenue received by the City as a result of audit and recovery work performed by Contractor. SPECIAL PRESENTATIONS - Proclamations, certificates, etc. 15. PROCLAMATION - Proclaiming the month of December, 1989 as "Strap Your Water Heater" Month in conjunction with the Year -Long Earthquake Survival Program in Southern California. CITY COUNCIL AGENDA PAGE 5 OLD BUSINESS 16. APPOINTMENT OF PLANNING COMMISSIONERS Recommended Action: Make appointments as desired. 17. RESOLUTION 89-68A: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING RESOLUTION NO. 89-68 REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES, AND OTHER REGULATIONS - Amending Resolution 89-68 adopted August 1, 1989 to provide consolidation of previously -approved City Council actions. Recommended Action: Adopt Resolution No. 89-68A amending Resolution No. 89-68 regarding the payment of salaries, sick leave, vacation, leaves of absences and other regulations. 18. MEDIATION CLAUSE Recommended Action: Direct staff as necessary. 19. CONFLICT OF INTEREST REQUIREMENTS - Discussion of Council policy regarding Committees (i.e., Traffic and Transportation). Recommended Action - Direct staff as necessary. 20. ANNIVERSARY COMMITTEE - The City Council has approved, in concept, the anniversary celebration of its first year as an incorporated city. Recommended Action: It is recommended by Councilmen Forbing and Werner that 1) the anniversary celebration be held as an all -day event on April 21, 1990 at Carlton J. Peterson Park and that activities include those listed on the staff report; and 2) that each Councilmember appoint one member to the Anniversary Committee, direct the committee to appoint a Chairperson and request that a member from each community organization be requested to serve on the committee. 21. SECOND READING ORDINANCE NO. 32 (1989) - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING SECTION 22.20.120 OF CHAPTER 22.20 OF THE LOS ANGELES COUNTY CODE, AS HERETOFORE ADOPTED, PERTAINING TO SIDE YARD SETBACK REQUIREMENTS. CITY COUNCIL AGENDA PAGE 6 Recommended Action: Accept fo only and adopt Ordinance No. 32 22.20.120 of Chapter 22.20 of Code, as heretofore adopted, setback requirements. NEW BUSINESS r Second Reading by title (1989) amending Section the Los Angeles County pertaining to side yard 22. ORDINANCE NO. XX (1990): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING CHAPTER 20.72 OF DIVISION 4 OF TITLE 20 OF THE LOS ANGELES COUNTY CODE, AS HERETOFORE ADOPTED BY REFERENCE, PERTAINING TO WASTE COLLECTION PERMITS. Recommended Action: Approve Ordinance No. XX (1990) amending Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County Code, as heretofore adopted by reference, pertaining to waste collection permits. PUBLIC HEARINGS 23. CONTINUED PUBLIC HEARING - PROJECT NO. 89-097, TRACT MAP NO. 31977 - Continued from November 21, 1989, the owner was requested to "clean up" the tentative map by eliminating the creation of two remnant properties and ensure that all proposed lots are at a minimum of 20,000 square feet. Recommended Action: It is recommended that, at the request of the property owner, this Public Hearing be continued until the next regular City Council meeting of January 16, 1990. 24. PUBLIC HEARING ORDINANCE NO. 1 (1990)- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING BY REFERENCE A NEW DIVISION 2 OF TITLE 20 OF THE LOS ANGELES COUNTY CODE PERTAINING TO SANITARY SEWERS AND INDUSTRIAL WASTE. Recommended Action: Approve Ordinance No. 1 (1990) adopting by reference a new Division 2 of Title 20 of the Los Angeles County Code pertaining to sanitary sewers and industrial waste. ANNOUNCEMENTS - This time is set aside for any City Councilmember to direct staff regarding any matters to be discussed at the next regular meeting. ADJOURNMENT VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL REGARDING AGENDA ITEM NO. DATE: TO: City Clerk FROM: I Yl/1 D N ✓ A /L,/ ADDRESS: td 7 / r; 7 f7/..7 ORGANIZATION: SUBJECT. I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. �._ ` Signature NOTE: All persons may attend meetings and address the City Council. This form is intended to assist the Mayor in ensuring that all persons wishing to address the Council are recognized and to ensure correct spelling of names in the Minutes. r VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL REGARDING AGENDA ITEM.NO. DATE: L ' TO: City Clerk FROM: ��. ADDRESS: /N) ORGANIZATION: SUBJECT: C C' e: -I L I C f 46 6' , ► ?/ 1: 5 I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature NOTE: All persons may attend meetings and address the City Council. This form is intended to assist the Mayor in ensuring that all persons wishing to address the Council are recognized and to ensure correct spelling of names in the Minutes. CITY OF DIAMOND BAR MEMORANDUM TO: Lynda Burgess, City Clerk FROM: Robert L. Van Nort, City Manager SUBJECT: Items For Council Agenda - 1/2/90 DATE: December 6, 1989 The following items are to be scheduled for the January 2, 1990 City Council Meeting: A`. Change Order for Carlton J. Peterson Park, to consider a berm (see attachment); - KtCV} _�B. Personnel Rules and Regulations; -4-6- t- =e: Job Descriptions and Classifications;,yl_,,1 D. Human Resources Commission; '• J Mediation Clause;- Solid lause;-Solid Waste (ordinance);,- G. Ordinance);,_G. Prop A Funds; -'H. Anniversary Committee; I. CUP - Diamond Bar Honda (tentative) ; �k6 Closed Session: Litigation - County of Los Angeles Sincerely, ert L. Van Nort, CiVy Manager RLVN/dkc attachment CITY OF DIAMOND BAR AGENDA REPORT December 1, 1989 TO: CITY COUNCIL VIA: ROBERT L. VAN NORT, CITY MANAGER FROM: RONALD L. KRANZER, CITY ENGINEER ZP� SUBJECT: PETERSON PARK/RTE 60 PROTECTION BARRI R A meeting was held on site, 11-30-89, with Mr. Louis Quan, Sr. Transportation Engineer of Caltrans to discuss vehicular barrier protection along the common boundary between the park and Route 60 Freeway. At the present time Caltrans is proposing the construction of a guardrail along the north edge of the freeway (see attached sketch). This installation is scheduled for February of 1990. The possibility of a more substantial barrier was discussed e.g.' a reinforced concrete wall that in addition would act as a "sound barrier". Mr. Quan indicated that such a facility was far from meeting any standard presently used by Caltrans for justification, but if the City wished to fund such a project it would be considered. Timing for such a consideration would take the better part of 1990. We then discussed with Mr. Quan our concepts of a berm within the park area and at the bottom of the freeway slope (see attached exhibits). Mr. Quan felt that either of the concepts on the attached exhibit would certainly add to the protection that the State is prepared to put into place. The proposed added protection by Caltrans will certainly add some degree of safety to the area below the freeway, but is it enough? Certainly by past testimony of some concerned parents it is not. Due to the extreme costs for a combination barrier/sound wall, that possibility is not within the immediate economic future. Economics and timing point towards the berm as an immediate solution, but even this solution is only as real as is the available funding. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: REVLIEWED BY: /. ------------------ Robert L. Van Nort Andrew V. Arczynski City Manager City Attorney Linda Magnuson Sr. Accountant Peterson Park/Rte 60 Barrier RECOMMENDATION Page 2 It is recommended that bidding plans be prepared for both berm options, A & B, bids be secured from the park contractor, staff be directed to research funding sources and this matter be continued to the regular City Council meeting of January 2, 1990, and further, that staff be directed to formally request of Caltrans consideration of installing a barrier/sound wall along the common boundary of Peterson Park and Route 60 Freeway to improve the safety and environment of this neighborhood park. RKL:nb: i 746: cc: petersonlbarrier Estimated Costs - Peterson Park Safety Berm Adjacent to Freeway Slope Plan A 1. Grading for berm (3.38 C.Y./L.F.) x 435 L.F. = 1470 C.Y 1470 C.Y. @ $10 C.Y. _ $14,703 2. Fencing for berm 465 L.F>. @ $10 L.F. _ $ 4,650 3. Drainage facilities* _ $ 4,410 4. Design modifications = $ 1,000 5. Contingency (15%) $3,715 ESTIMATED COST $28,478 MM 1. Grading for berm (2.50 C.Y./L.F,) x 435 L.F. _ $10,880 2. Retaining Wall 435 L.F. @ $39 L.F. _ $16,965 3. Fencing for berm 456 L.F. @ $10 L.F. _ $ 4,650 4. Drainage facilities* _ $ 4,410 5. Design modifications = $ 2,000 6. Contingency (15%) = 5,836 ESTIMATED COST $44,741 * 10' x 30' x 4" concrete slab at opening in berm 270 x 300 S.F. _ $ 810 1 inlet box per detail in original bid package, w/ 18" RCP incl. _ $3,600 State of California Department of Transportation—Uislric't 7 Traffic Operations Branch <<T/bt7/LS 120 South Spring Street Los Angeles, CA 90012 Louis S. Quan, P.E. Senior Transportation Engineer (213) 620-4113 EXIST. G-83 SIGN STRUCTURE TO REMAIN i EXIST. G -II SIGN j TO BE RELOCATED— ;r INSTALL TERMINAL CONNECTOR 'jr 'ffYCT. BRIDGE TYPE t FLARE S4' OFF Iq' Rt�l� PER STD. PLN. A79 - INSTALL 537.5 LF MBGR(WOOD POST) FOR '([ST. CALL BOX TO REMAIN i 89,410 rL ROUTE 60 2 111 1 ALV. STL. 7P IN 6' CONO_ y� 3 .+f z r'� --TERMINAL SECTION TYPE 'C' i/ .PER STD. PLN. ATT -E 3 f I i' V� 4 P/<'G/�05ED VIA LL SWAGE ------ SYJ1+;;E Ex�,r FErJcE C� hvL pLI41,11 /t/ 7.,3- FE�JCE i .PEr4f.�./iM5 N r5. OPG�D 6U�l�2D2.4/G (NLr,-ANs) iiPGPG.�D GU�Ikl�.n/� IC: MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR DECEMBER 5, 1989 CALL TO ORDER: Mayor Papen called the meeting to order at 6:03 p.m. in the Council Chambers, W.V.U.S.D., 880 S. Lemon Avenue, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance ALLEGIANCE: by C/Werner. ROLL CALL: Mayor Papen, Mayor Pro Tem Horcher, Councilmen Miller, Werner and Forbing. Also present were City Manager Robert L. Van Nort, City Attorney Andrew V. Arczynski and Deputy City Clerk Tommye Nice. COUNCIL COMMENTS: M/Papen announced that the meeting would be adjourned in memory of Alex Hughes, Mayor of Claremont, who passed away December 4, 1989. Memorial services will be held on December 7, 1989 at the Claremont Presbyterian Church. PUBLIC COMMENTS: Don Schad, 1824 Shaded Wood Road, presented a photograph of the Diamond Bar Ranch Festival. Gary Neely, 304 Canoecove, asked for clarification of Consent Item No. 5 --specifically about the assessments for LLMD #39 and whether or not the homeowners in that district will have an increase in assessments. CM/Van Nort explained that the present assessment for the homeowners in this area already include funds to cover the increase. Mr. Neely then asked whether or not any of the Council had lobbied Assemblyman Hill for a change in the upcoming April election. M/Papen answered that no lobbying had been done by the City Council as a whole. However, lobbying may have taken place with individual Councilmembers. CONSENT CALENDAR: C/Werner moved, seconded by MPT/Horcher to approve the Consent Calendar. Motion carried by the following Roll Call vote: AYES: COUNCILMEN - Forbing, Miller, Werner, MPT/Horcher and M/Papen NOES: COUNCILMEN - None ABSENT: COUNCILMEN - None DECEMBER 5, 1989 Schedule Future Meetings Approval of Minutes Warrant Register Treasurer's Report Completion of Landscape Improvements SPECIAL PRESENTATIONS: Page 2 Parks and Recreation Commission - December 14, 1989 - 7:00 p.m.- Heritage Park, 2900 Brea Canyon Rd. Approved Minutes of Regular Meeting of November 21, 1989 and Adjourned Regular Meeting of November 29, 1989. Approved Warrant Register dated December 5, 1989 in the total amount of $168,908.49. Approved Treasurer's Reports for months of July through October, 1989. Approved acceptance of improvements of LLMD #39 Landscape Improvements and increase of costs of $963.89 per month for said district. Certificate of M/Papen and C/Miller presented the Diamond Recognition Bar High School Girls' Tennis Team with Certificates of Recognition for their outstanding performance. Certificate of Awarded John Gutwein, County Planning Appreciation Coordinator, a Certificate of Appreciation for planning services to the citizens of Diamond Bar. OLD BUSINESS: Planning Services Planning Director Fouratt presented proposals for contract planning services from Willdan & Associates and Pacesetters and emphasized the need for City planning staff; specifically, 2 planning positions, Asst. Planner and Senior Planner. C/Miller moved and C/Werner seconded to approve the contract with Willdan & Associates for planning services to commence December 6, 1989 through June 30, 1990 with the six (6) recommendations in the staff report. Mr. Ross Geller, Willdan and Associates, stated that 80% of the fees would cover development permit processing only. In terms of counter coverage, there would have to be an additional amount. They could not cover DECEMBER 5, 1989 Page 3 the 40 hours a week requested under 80% of the fees only. Mr. Steve Olson of Pacesetter Building Services stated that his firm would have no problem meeting the six (6) items that were listed in the staff report. C/Miller then withdrew his motion and C/Werner withdrew his second. MPT/Horcher moved and C/Forbing seconded approval of a contract with Pacesetters Building Services for planning services based on the items listed in the staff report with the amendment - December 6, 1989 through June 30, 1990. Motion carried with the following Roll Call vote: AYES: COUNCILMEN - Forbing, Miller, Werner and MPT/Horcher NOES: COUNCILMEN - M/Papen ABSENT: COUNCILMEN - None Planning Director Fouratt recommended that Council approve the authorization to hire an Asst. level planner and a Senior level planner. After discussion, MPT/Horcher moved to hire support for planning staff. The motion was defeated for lack of a second. Staff was directed to bring the recommendation back to Council at one of the February, 1990 meetings. City Engineer Mr. Kranzer gave a status report on City Status Reports Engineering services. He advised that a meeting was scheduled with L.A. County Public Works 12/8/89 to determine where all the projects are. Mr. Kranzer further advised that Public Works Construction forms had been printed and permits could now be issued at City Hall for various public works type of endeavors. He advised that he would submit a report at the end of January to the City Manager relative to all fee structures for public works improvements. DECEMBER 5, 1989 Page 4 He also advised that a preliminary report regarding traffic improvements on Grand Avenue would be presented, together with ordering of traffic signal equipment to facilitate a timely delivery and construc- tion, at either the first or second meeting in January. Mr. Kranzer went on to state that the FAU project for the traffic signal system (Diamond Bar Blvd. at Kiowa Crest) will be advertised sometime in February by the County and the County will bring to the Council a "cooperative agreement" for them to handle the City's FAU project and contract admin- istration for this particular signal. The project should be completed by July of next year. He is also working on obtaining information on the Gateway Center improvements relative to traffic mitigation. Mr. Kranzer then discussed Peterson Park and stated that he had met with Cal Trans and that a guardrail will be installed on the freeway adjacent to Peterson Park. Cal Trans feels that the criteria for soundwalls or an additional barrier has not been met, but that if the City wishes to do that and fund it, that Cal Trans would consider it. Considera- tion by Cal Trans would take approximately one year. However, since concerns by Council and residents have been raised re- garding the safety factor at the park, other considerations could include a barrier on the park, a concrete -type block wall, or a berm/wall that would cost between $30,000 and $44,000. With consensus of Council, staff was directed to proceed with the design of such a berm/ wall, specifically Plan B in the status report, and to bring it back for Council's approval at the January 2, 1990 meeting along with a time frame for completion. M/Papen recessed the meeting at 7:34 p.m. M/Papen reconvened the meeting at 7:49 p.m. DECEMBER 5, 1989 Page 5 Quail Summit/ Mr. Kranzer stated that he had met with Rolling Knoll residents of Quail Summit/Rolling Knoll Traffic Study regarding their traffic concerns. He advised that he will bring to both the residents and the Traffic and Transportation Committee, a report on the findings and recommendations. He is hoping that some of the improvements that are scheduled for Grand Avenue will alleviate some of the traffic congestion. It might be possible to reduce the size of the bike lanes for a third northbound traffic lane. In addition, parking by condo residents on Diamond Bar Blvd. between Quail Summit and Grand Ave. could be prohibited from 4 p.m. to 7 p.m. for an additional traffic lane during peak hours and the RTD could be requested to move the bus stop to the far side of Diamond Bar Blvd. Resolution 89-116 Mr. Kranzer stated that there is a need for a Traffic Control complete study of traffic control in the area. Summitridge Dr. However, there are some immediate problems that can be taken care of. Specifically, the instal- lation of traffic control devices at the following locations: Summitridge Dr. at Leyland Dr.; Leyland Dr. at Summitridge Dr.; Armitos Dr. at Pantera Dr.; Pantera Dr. at Leyland Dr.; Pantera Dr. at Armitos Dr.; Armitos Dr. at Bowcreek Dr.; Bowcreek Dr. at Armitos Dr.; Armitos Dr. at Darrin Dr. and Darrin Dr. at Armitos Dr.; which would provide traffic control for four intersections along that particular route. C/Werner asked if the developer would be charged for the signs since some of the streets were not yet dedicated. Mr. Kranzer answered that he would be asking the developer to pay for the reimbursement of costs of the signs. Mr. Gary Neely requested that a stop light be considered at the intersection of Carpio and Golden Springs which is the only northerly exit for those homes and is a possible high school site. M/Papen advised that this issue would be referred to the Traffic and Transportation Committee. Mr. Al Rumpella advised that the stop sign at Carpio and Armitos is too far back, there are no markings and the sign is hidden by trees, causing most citizens to ignore the sign. December 5, 1989 Page 6 CM/Van Nort advised that Mr. Janiel, Parks and Maintenance Director, would take a look at the trees at that location and have them trimmed if necessary. C/Miller moved and C/Werner seconded to adopt Resolution No. 89-116 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING AND DIRECTING THE INSTALLATION OF STOP SIGNS AND RELATED TRAFFIC CONTROL DEVICES AT INTERSECTIONS SPECIFIED HEREIN as amended to correct the street names. With the following Roll Call vote, the motion was approved: AYES: COUNCILMEN - Forbing, Miller, Werner MPT/Horcher and M/Papen NOES: COUNCILMEN - None ABSENT: COUNCILMEN - None Solid Waste Franchise: CM/Van Nort requested that this issue be deferred to the meeting of January 2, 1990. NEW BUSINESS: Appointment of M/Papen advised that the City had received Traffic and 14 or 15 applications for this Committee. Transportation Council made the following nominations: Committee: C/Werner nominated J. Todd Chavers, C/Miller nominated Don Gravdahl, C/Forbing nominated Thomas Ortiz, MPT/Horcher nominated Norma Eustaquio, and M/Papen nominated Ray Reibero. MPT/Horcher moved and C/Miller seconded the approval of the nominations of the Traffic and Transportation Committee. With consensus of Council the motion carried. Image Study: CM/Van Nort recommended that Council consider joining the San Gabriel Valley Image Study in order to develop a marketing plan. He further requested permission for a member of the Council and the City Manager to attend a meeting next month. Following discussion, it was agreed that C/Forbing and CM/Van Nort would attend the meeting and bring back a recommendation to the Council. Council C/Forbing presented to Council the proposed Expenditure expenditure policy for Council which include: (1) Policy expenses related to the League of Calif. Cities Annual Conference, Contract Cities Annual DECEMBER 5, 1989 Page 7 Conference, (2) expenses by the Mayor and new Councilmembers at League of Calif. Cities Mayor and New Councilmembers meeting, (3) expenses of the Mayor and Mayor Pro Tem relating to the National League of Cities Annual Conference, (4) if a member of the Council is elected or appointed President or Vice President, Chairperson or Vice Chairperson, or a policy committee member of an organization in which the City holds membership (i.e., CCCA, League of Cities, SCAG, etc.) the expenses relating to the functions of such organ- izations shall be paid in addition to items 1 and 2 for such Councilmember, and each Councilmember shall be allocated the additional sum of $1200 per fiscal year to cover expenses of any other meetings they wish to attend. After discussion, C/Forbing moved and M/Papen seconded to adopt the Expenditure Policy. Motion carried by the following vote: AYES: COUNCILMEN - . Forbing, Miller, and Werner NOES: COUNCILMEN - Mites and MPT/Horcher ABSENT: COUNCILMEN - None Application For CM/Van Nort advised that the Mountain Mountain Recreation and Conservancy Authority is Conservancy sponsoring a bond issue; however, it has not Authority Park yet received the necessary signatures and Allocation approval by other counties. In the meantime they are looking for special projects that would be of a regional nature. CM/Van Nort recommended that staff be authorized to receive the application for a special alloca- tion and research the feasibility of applying for a special park allocation, based on the measure's restrictions. Parks Director Janiel advised that the measure is scheduled to go on the ballot November of 1990. After discussion, staff was directed to proceed to research the feasibility of and apply for a special park allocation, if possible. Anniversary Committee: C/Forbing stated that he and C/Werner had discussed the celebration of the City's first anniversary. One proposal was for production of a "community information" calendar to be given to the residents. After discussion, C/Werner recommended continuing discussion DECEMBER 13, 1989 Page 8 of this matter until a more complete report on proposed anniversary activities including budget estimates could be completed. C/Miller stated that he felt that anyone running for City Council should not be involved in the Anniversary event. M/Papen suggested that a committee be set up by appointment of the Council to head up this event. After discussion, it was agreed that C/Forbing and C/Werner would make recommendations regarding the set up of the committee and who would participate. Payroll Module: CM/Van Nort stated that with the recent installation of the finance computer system, the City now has the capability of processing the payroll in-house. Staff recommended that Council approve the purchase of a payroll module from Computer Applied Systems immediately so that payroll functions may be implemented by January 2, 1990 in an amount not to exceed $4,000. CM/Van Nort further advised that in order to implement this, it would also be necessary to change the issuance of payroll checks to staff to December 29, 1989 as a one-time change. After discussion, C/Forbing moved and C/Miller seconded to approve the purchase of the payroll module from Computer Applied Systems at a cost not to exceed $4,000. The motion carried by the following Roll Call vote: AYES: COUNCILMEN - Forbing, Miller, Werner, MPT Horcher, and M/Papen NOES: COUNCILMEN - None ABSENT: COUNCILMEN - None C/Forbing moved and C/Miller seconded to change the issuance of staff pay checks on December 29, 1989 as a one-time change. Motion carried by a 4 to 1 vote, with M/Papen voting against. DECEMBER 5, 1989 Award of Bid for Personal Computers: Page 9 CM/Van Nort presented a staff report prepared by the City Clerk for purchase of personal computers and stated that it was her recommenda- tion that the bid be awarded to New Technologies of Rowland Heights in an amount not to exceed $7,414.00. MPT/Horcher moved and C/Werner seconded to award the purchase of personal computers to New Technologies of Rowland Heights not to exceed $7,414.00. The motion was approved by the following Roll Call vote: AYES: COUNCILMEN - Forbing, Miller, Werner, and MPT/Horcher NOES: COUNCILMEN - M/Papen ABSENT: COUNCILMEN - None Ordinance No. 31 CA/Arczynski advised that based on a request made (1990) by the County for an update to Title 20 dealing with sanitary sewers and industrial waste, in addition to a modification of fees, an Ordinance was drafted. Staff recommended acceptance of the Ordinance for preliminary reading and setting the matter for public hearing on January 2, 1990 at 7:00 p.m. and instructed the Clerk to publish the required notice. Staff offered Ordinance No. 31 (1990) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING BY REFERENCE A NEW DIVISION 2 OF TITLE 20 OF THE LOS ANGELES COUNTY CODE PERTAINING TO SANITARY SEWERS AND INDUSTRIAL WASTE. Motion was made by C/Werner and seconded by MPT/Horcher to adopt Ordinance No. 31 (1990) for preliminary reading and setting the matter for public hearing. Motion carried unanimously. PUBLIC HEARING Ordinance No. 32 CA/Arczynski presented for introduction by (1989) title only Ordinance No. 32 (1989) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING SECTION 22.20.120 OF CHAPTER 22.20 OF THE LOS ANGELES COUNTY CODE, AS HERETOFORE ADOPTED, PERTAINING TO SIDE YARD SETBACK REQUIREMENTS. M/Papen opened the Public Hearing. Mr. Don Schad stated that he welcomed this Ordinance based on the fact that it would give new homeowners the ability to plant trees in their yards if desired. DECEMBER 5, 1989 Page 10 C/Miller advised that this Ordinance would require that no two lots would abut each other, thereby guaranteeing a minimum of 15 feet between homes versus the normal 10 usually required. With no further testimony being taken, M/Papen closed the public hearing. C/Werner moved, C/Miller seconded to adopt for first reading Ordinance No. 32-(1989). With the following Roll Call vote, the motion was approved: AYES: COUNCILMEN - Forbing, Miller, Werner, MPT/Horcher and M/Papen NOES: COUNCILMEN - None ABSENT: COUNCILMEN - None ANNOUNCEMENTS: M/Papen announced that there would not be a meeting on Tuesday, December 19, 1989 due to the fact that Council would be attending the League of California Cities Conference. ADJOURNMENT: CA/Arczynski stated that to comply with the Brown Act, staff recommended adjournment of the meeting to Tuesday, December 19, 1989 at 4:30 p.m. at the City Hall office, 21660 E. Copley Dr., so that the Clerk can call the meeting for lack of a quorum. Meeting was adjourned at 9:30 p.m. Respectfully Submitted Tommye A. Nice Deputy City Clerk I N T E R O F F I C E M E M O R A N D U M TO: Robert L. Van Nort, City Manager FROM: Linda Magnuson, Senior Accountant SUBJECT: FAX Machine Purchase DATE: January 2, 1990 ---------------------------------------------------------------- As requested, I contacted Visco Leasing regarding the purchase price of the FAX machine. Mr. Ryan was contacted, and he was willing to reduce the price of the machine to $1135.00 from $1235.00. Please make note that the warrant register dated January 2, will be reduced by $106.75. The original amount of the warrant register was $580,796.96, the new amount will be $580,689.96. Warrant # Transfer Transfer 1445 1446 1447 1448 1449 1450 1451 1452 1453 WARRANT REGISTER Approval Date January 2, 1990 Invoice Vendor Name Payroll Transfer Payroll Transfer League of Ca. Cities PERS-Health Benefits Division Costco Phyllis Papen Ramada Inn - Diamond Bar State Controller's Office -St of Ca. Guy Benjamin K -Mart General Procurement Construction 239910 ARA/Cory Refreshment Svcs. 170 Armstrong Design Associates L11298 Best Lighting Products Boyle Engineering Boy's Club of San Gabriel Valley 11096 Brea Glass & Mirror Inc Lynda Burgess 158341 Business Systems Supply 158971 Business Systems Supply Christensen & Wallace Computer Applied Systems 123406 Copymaster's Diamond Bar Business Assoc. 21850 Diamond Bar Stationers 21937 Diamond Bar Stationers 21956 Diamond Bar Stationers 22049 Diamond Bar Stationers 21996 Diamond Bar stationers 22105 Diamond Bar Stationers 21995 Diamond Bar Stationers Miles Folsom Charles Gibbons GTE California GTE California GTEL GTEL Harmony & Associates Harmony & Associates Paul V. Horcher ICMA Retirement Trust Jennings, Engstrand & Henrikson 1636 Landscape West 1637 Landscape West 1638 Landscape West 1666 Landscape West 1665 Landscape West 6174 Lewis Engraving, Inc. 531F County of L.A. Amount Description 18,500.00 Pay Per. Ending 12/01/89 16,600.00 Pay Per. Ending 12/15/89 $18.00 Meeting 3,458.98 Health Insurance 1,006.78 8 - Filing Cabinets 25.00 Meeting 1,400.00 Reimbursed Expense 70.00 Audit Confirmation Cost 400.00 Reimbursed Expense 146.70 Equipment 166,678.65 Peterson Pk Const. 61.35 Meeting Supplies 996.26 Contractual Services 588.98 Maplehill-Light repair 7,864.84 Contract Svc-Wtr Recycle 460.00 Cont Svc -Graffiti Removal 108.27 Suamitridge Pk -Repair 66.08 Seminar reimb. 801.50 Supplies 765.01 1,566.51 File Cabinet 294.50 Prof Svcs -Prop Tx 3.84 Supplies 12.55 Supplies 102.00 City Hall Maint 28.85 Supplies 34.90 Supplies 99.02 Supplies 32.21 Supplies 132.24 Supplies (32.42) Supplies 6.41 301.21 Supplies 220.45 Refund of Plan Ck Ovrpmt 134.40 Refund of Building Permit 988.16 Telephone Service 31.53 Heritage Pk -Telephone 389.43 Civic Center -Tele Rental 329.73 719.16 Civic Center -Inst Chgs 691.25 Newsletter chgs 700.00 1,391.25 Newsletter Chgs 47.85 Meeting 6,056.28 Deferred Comp. 840.42 Attorney Fees -Prop Tax 8376.05 Park Maintenance 3,300.00 Landscaping-LLAD#41 4,512.00 landscaping-LLAD#39 336.91 Repairs-LLAD#41 78.66 16,603.62 Repairs-Maplehill Pk 74.73 Plaques 203.07 Pest Control -October Warrant # WARRANT REGISTER Approval Date January 2, 1990 Invoice Vendor Name 113C L.A. County Fire Dept. 1888 L.A. County Public Works 8826 L.A. County Public Works 8827 L.A. County Public Works 8828 L.A. County Public Works 8829 L.A. County Public Works 8830 L.A. County Public Works 8831 L.A. County Public Works 8832 L.A. County Public Works 71044 L.A. County -Sheriff's Dept. Linda Magnuson Markman, Arczynski, Hanson, 8 Goldman 32133 National Lumber & Supply 1006 OK Landscape Maint., Co. Phyllis Papen Paychex 878332 Pitney Bowes dc15695 Progress Bulletin 84576 Person Oldsmobile Radio Dispatch Corp. Security Pacific Bank Security Pacific Bank 115740 Sir Speedy 115643 Sir Speedy 115765 Sir Speedy 115851 Sir Speedy Southern California Edison Southern California Edison Southern California Edison Southern California Edison Southern California Edison Southern California Edison 8476 Sport Pins Standard Insurance of Oregon Towne Center Travel A62968 Traffic Control Svc. Inc. Visco leasing 1583 Visco Leasing 1583 Visco Leasing 2351 Walnut Air Conditioning & Heating 2379 Walnut Air Conditioning & Heating 2355 Walnut Air Conditioning & Heating Walnut Valley Recreation Walnut Valley Recreation Walnut Valley Water Dist. 10082 Western City Magazine TOTAL WARRANT REGISTER Amount Description 45,237.75 Fire Svcs -Oct thru Dec 5,340.16 Traffic Sig Maint-Oct. 4,096.78 Sign Marking -Oct. 11,658.29 Road Svcs -Oct. 258.10 Slurry Seat -Oct 3,629.81 Curb, Gutters -Oct. 7,374.46 Veg. Control -Oct 1,995.70 Tra4 Engr-Oct. 92.69 29,105.83 Ind. Waste -Oct. 225,877.28 Sheriff -November 39.00 Seminar Reimb. 2,817.00 City Attorney -Nov. 15.20 Repairs 2,967.00 Landscaping-LLAD #38 74.83 Meeting Reimb. 124.35 Payroll Service 149.54 Postage Mtr Rental 56.61 Public Notice 82.23 Vehicle Maint 98.00 Beeper Rental -Parks 408.17 Travel and meetings 40.99 Meetings & Fuel 58.14 Printing 2.67 Printing 104.40 Printing 40.52 205.73 Printing 3,101.61 Street Light Elect. 4,692.60 Traffic Control Elect. 1,744.67 Parks Etect. 400.00 LLAD #38 Elect 85.14 LLAD #39 Elect 483.96 LLAD #41 Elect 476.81 city Pins 119.60 life Ins. Deposit 1,059.84 Travel -Meetings & Seminar 55.66 Supplies 32.03 Supplies 1,318.36 Purchase Fax Machine 240.00 1,558.36 Svc. Contract 44.00 Repairs 179.90 Repairs 96.55 320.45 Repairs 220.00 Room Rental. 5444.09 Recr. Prgm - Oct., Nov. 242.80 Water Svc-LLAD #38 78.00 Advertisment $580,796.71 WARRANT REGISTER Approval Date January 2 , 19 9 0 Approved by: Linda G. Magnus.Phyllis E. Papen Senior Accountant Mayor, City of Diamond Bar Robert L. Van Nort Paul V. Horcher City Manager Mayor Pro Tem, City of Diamond Bar a f . N MINUTES OF THE PARKS AND RECREATION COMMISSION MEETING OF NOVEMBER 15, 1989 CALL TO ORDER: Secretary Tommye Nice called the meeting to order at 7:00 P.m. at Heritage Park, 2900 S. Brea Canyon Road, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of ALLEGIANCE: Allegiance by Parks and Maintenance Director Charles Janiel. ROLL CALL: Commissioners Nardella, Nyal, Ruzicka, Stitt and Whelan. Also present were Parks Director Charles Janiel, Parks Superintendent Donald Hensley, Councilmen Gary Miller and John Forbing, City Attorney Andrew V. Arczynski, City Clerk Lynda Burgess, Walnut Valley Recreation Director Christine Adams and Secretary Tommye Nice. NOMINATIONS: CHAIRMAN - Secretary Nice opened nominations for Chairman of the Parks and Recreation Commission. Commissioner Nyal nominated himself to serve as Chairman of the Commission and Commissioner Whelan seconded the nomination. With no further nominations, the nominations were then closed. The vote was then taken and by a 5/0 vote, Commissioner Nyal was elected Chairman. VICE-CHAIRMAN: Chair/Nyal then opened the floor for Vice -Chairman nominations: Chair/Nyal nominated Commissioner Nardella, seconded by Commissioner Ruzicka. With no further nominations, nominations were closed. The vote was then taken and by a 5/0 vote, Commissioner Nardella was elected Vice -Chairman. Parks and Recreation Minutes Page 2 November 15, 1989 ----------------------------------------------------------- INTRODUCTIONS: Director Janiel then introduced the following staff: Andrew Arczynski, City Attorney; Don Hensley, Superintendent, Parks and Maintenance; Christine Adams, Director of Recreation, Walnut Valley Parks and Recreation; Tommye Nice, Secretary to the Commission; Lynda Burgess, City Clerk. Also introduced were Councilmen Gary Miller and John Forbing who are on the Parks and Recreation Sub -Committee for the City Council. PUBLIC COMMENTS: Councilman Miller expressed his pleasure regarding the establishment of this Commission and the quality of the appointed Commissioners. DISCUSSIONS City Attorney Arczynski advised that AND INFORMATION staff: Would be putting together a handbook of procedures on how to conduct meetings, hopefully before the next meeting. He also spoke on the guidelines of the Brown Act. City Clerk Lynda Burgess then handed out Conflict of Interest booklets with forms. She advised that at the City Council meeting on November 21, 1989, the Council would be amending the Conflict of Interest Code to require the Parks and Recreation Commission to disclose any economic interest. The Commission will then have 10 days in which to complete the forms for return to the City Clerk by December 1st. The City Clerk advised that after the Council meeting on the 21st, she would send out letters to each Commissioner, giving more specific instructions on the completion of the forms. She further advised filing of these statements would be required of each Commissioner annually by April lst. . 1r Minutes of Parks and Recreation Page 3 November 15, 1989 --------------------------------------------- REPORTS: PAY FOR PLAY Director Janiel presented the report RACQUETBALL: regarding this matter. He then introduced Mr. Chris Lancaster, a representative of the development corporation (Kartchner and Chollet, Inc.) . Mr. Lancaster gave a brief history of the public racquetball facility. He then gave a slide presentation of different facilities already in use. Mr. Lancaster advised that part of the proposal included a 400 ft. maintenance room constructed on the end of the facility and that the City would be allowed to utilize 300 ft. of said room without cost, except for payment of utilities. After lengthy discussion, it was decided to continue discussion of Pay for Play Racquetball to the December 14, 1989 meeting. It was also requested that staff contact Deputy Luter with L.A. County Sheriff to make a presentation regarding possible vandalism/crime from this project. Commissioner Nardella also requested that staff provide a layout of Peterson Park as it exists right now as well as construction of Phase II. PETERSON PARK: Director Janiel gave the Commission an update regarding construction of Phase II of Peterson Park. He also advised that a few items have been deleted from the original contract to reduce the cost. After discussion, staff was directed to make plans and any information for all phases available to the Commission. Minutes of Parks and Recreation Page 4 November 15, 1989 ------------------------------------------------------------ CITY PARK SITES: Director Janiel presented the Commission with the names and address of each park site in Diamond Bar. Staff was directed to provide specifications for each site. MEMORIAL IN PARK: Director Janiel made a presentation regarding the Memorial in Park concept. Commissioner Whelan recommended a memorial parkway, possibly on Grand Avenue. Christine Adams volunteered to help Mr. Janiel put together a staff report with ideas for memorializing individuals who have contributed to the City. MEETING DATE Director Janiel advised that the time AND TIME: initially agreed upon for the holding of meetings conflicted with the ability to prepare the agenda for Council meetings as well the ability for the Commission to act upon recommendations by the Council. After discussion, it was agreed that the Commission would meet on the 2nd Thursday of each month at_7:00 p.m. RECREATION Chris Adams distributed copies of a REPORT: staff report regarding programs offered. ADJOURNMENT: With no further business to be discussed, the meeting was adjourned at 8:48 p.m. Respectfully Submitted, I TOM YE A. NIC Secretary ATTEST: VA YAL, C I RESOLUTION NO. 90 - /I� A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA NOTIFYING THE BOARD OF SUPERVISORS OF CITY COUNCIL'S INTENTION TO RETAIN LOS ANGELES COUNTY SHERIFF SERVICES WHEREAS, the City Council of the City of Diamond Bar engages the Los Angeles County Sheriff's Department as its general law enforcement agency; and WHEREAS, the contract for such service is renewable in five year increments; and WHEREAS, the current contract, entered into July 1, 1989, required the City to notify the Board of Supervisors of its intent prior to December 31 of the year preceding expiration of said contract. NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Diamond Bar wishes to renew its contract with the County of Los Angeles, to provide law enforcement services to the City through the Los Angeles County Sheriff's Department. APPROVED and ADOPTED this day of January, 1990. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the 2nd day of January, 1990, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the 2nd day of January, 1990, by the following vote: AYES: COUNCIL MEMBERS: /.�} ' 0 NOES: COUNCIL MEMBERS: Ivont- ABSENT: COUNCIL MEMBERS: It ABSTAINED: COUNCIL MEMBERS: ° City Clerk of the City of Diamond Bar n ' J RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF D+P, 6,4 r, , CALIFORNIA NOTIFYING THE BOARD OF SUPERVISORS OF CITY COUNCIL'S INTENTION TO RETAIN LOS ANGELES COUNTY SHERIFF SERVICES WHEREAS, the City Council of the City of engages the Los Angeles County Sheriff's Department as its general law enforcement agency; and WHEREAS, the contract for such service is renewable in five year increments; and WHEREAS, the current contract, entered intoj_,', 1989', required the City to notify the Board of Supervisors of its intent prior to December 31 of the year preceding expiration of said contract. NOW, TPEREFORE, BE IT RESOLVED THAT the City Council of the City of Etr;.4' wishes to renew its contract with the County of Los Angeles, to provide law enforcement serv- ices to the City through the Los Angeles County Sheriff's Department. APPROVED and ADOPTED this 0 MAYOR ATTEST: Chief Deputy City Clerk day of December, 198 . I, Chief Deputy City Clerk of the City of , do hereby certify the foregoing resolution was duly approved and adopted by the City Council of the City of , at a regular meeting of 'said Council held on the day of December, 1988, by the following vote: AYES: Councilmen - NOES: Councilmen - ABSENT: Councilmen - Chief Deputy City Clerk CITY OF DIAMOND BAR AGENDA REPORT December 20, 1989 TO: CITY COUNCIL VIA: ROBERT L. VAN NORT, CITY MANAGER FROM: RONALD L. KRANZER, CITY ENGINEEO SUBJECT: AERIAL PHOTOS George Shindo on behalf of the Cities of Walnut and Diamond Bar solicited bids for providing aerial photography to each City for use in various City services especially planning. The type of program requested produces both contact prints and cronaflex sheets at a scale of 1" = 100' and corresponds with the house numbering maps that are one of the base maps most used in every day service. The cronaflex sheets are used to produce inexpensive blue print reproductions. To cover all of Diamond Bar including the area to the south (County`line) it will take 60 sheets of 36" x 42". Of five firms contacted only one firm responded - American Aerial of Covina. This firm has provided this type of service for many Cities in the San Gabriel Valley and is probably more familiar with this specific type of program than the other firms and hence the only bid received. The prices quoted compare favorably to those received by Walnut in past programs. In addition to the items quoted, we have asked for a price for preparing a 30" x 40" colored mosaic of the entire City that could be used in the City Hall and Council Chambers. However since receiving this quote we have been advised that because of Diamond Bar's size this firm cannot provide such a mosaic. The cronaflex copies would be available to the public and prints could be provided at a price that could offset some of the City's cost in obtaining the aerial photography program. The total program, for just the aerials would be $9,679.00. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $9,679.00 Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: REVIZW,91), BY: Robert L. Van Nort Andrew V. Arczynski Linda Magnuson City Manager City Attorney Sr. Accountant RECOMMENDATION It is recommended that the City Council approve the aerial photography program and authorize the expenditure of $9,679.00 through America Aerial of Covina. RLK. nb:1880: cc -db: aeda! r . NP CITY OF DIAMOND BAR AGENDA REPORT December 21, 1989 TO: CITY COUNCIL FROM: RONALD L. KRANZER, CITY ENGINEER SUBJECT: P.M. 20358 - KOLL CENTER The subject map provides for the subdivision of Lots 6 & 7 of Tract 39679 consisting of 5.1 acres into seven (7) commercial lots all located at the west side of Gateway Center Drive between Valley Vista Drive and Bridge Gate Drive. The map has been checked and found to be accurate and in compliance with conditions of approval and the State Map Act. Included in the conditions of approval are certain requirements for dedication of access rights to portions of the various streets surrounding the subject land. Those offers of dedication are included in the map presented. RECOMMENDATION: It is recommended that final Parcel Map 20358 be approved and that the offers of dedication of access rights be accepted, RLK•nb:1881: cc: ko11. cc (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: REVIEWED BY: -------------------------------------------- -------------------- Robert L. Van Nort Andrew V. Arczynski Linda Magnuson City Manager City Attorney Sr. Accountant SCALE: 1• a AD' - SNEET 8 OF Y 9NEEm 3 PARCEL MAP NO. 20358 ua IN THE CITY OF DIAMOND BAR v3v 3i� /'-Yo-OOi Y\f,J\'w, W 3-y w3 J:, a t- i 94 SF, STATE OF CALIFORNIA _ .KFAa ,176 ] SF MARCH, 1989 ��- L�,FR�l•�19Y ¢ , - 4,3.5%22'4. IGGx3' 9$ n �• P _4759'22'u.l 4+Y59'2211. NS T n n r W_ 22'4. 82 40 t e 98 i• £ R' 350 00' l- 2•/x.99 T' Jr. �2 Jo I _. C'OPLEY '.'� i v a.e O 6 y � NOTE PRIVATE ORIVEWRN9 -Rc�aUE4 AND 1 _ �RG55 aREH. OSF.�Hi m 'O n W G 29 'b' i 8Y\� ._.T AREA` m- ¢/ F33g SF S p (g '� o O 2. So' R. 392 00' L- 21]3 0'1' �• 10'5 a� W ` NQ' '�u,Ys9'z2•u_ v 40TE- 10WOE EASEMENT TO THE_ ,x..30 - C(LY OF OIAPONp 3PR FOR •+ d2' F q a N 3S 93.D4' _R4ITRRY SEWER PLRPViE4 ic_Z'155 �. 2 4N y � ' 4'Y 3?A•u. u? 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L� �� - ''•• �.>Ti' . x9'11' 8 �p~ � LL4'159_22'u., 94.53'_15 - 3 1 ua •} v3v 3i� /'-Yo-OOi Y\f,J\'w, W 3-y w3 J:, a t- i 94 SF, _ .KFAa ,176 ] SF .. a ¢ , - 4,3.5%22'4. IGGx3' 9$ n �• P _4759'22'u.l 4+Y59'2211. NS T n n r W_ 22'4. 82 40 t e 98 i• £ 17 D i v 43]55 43617 SF. SF. "cTR¢iH` O 6 y W _ _ �RG55 aREH. OSF.�Hi m 'O n W y 25045 SF - VET AREA= a IS 8Y\� ._.T AREA` m- ¢/ F33g SF S p (g '� o O j 14v5F nz '�u,Ys9'z2•u_ v N r � � � 93.D4' � d1. � ' AG'OO f5 CO � m J ` �_//lu �59ztu. a455�i w J .13' A N4Y59'2Z'A_ 55 2G �-------- --\ - N,D'59_22-W. , '\ ----- 9300--✓�- :Vi�s'' 5 � 449'%22"W 50 x4 --� . r---- i w _____-_-___�__U U 46.00'9a'C,330o( U n9 -5g' 22'W.,wa2.T9' NE OF IO1 T OF TRACT NO, 39679 X43-14-24 FSTAH. AT RFCORD ANGLE 1 JAMES L. MARKMAN ANDREW V. ARCZYNSKI RALPH D. HANSON F. ELLIOT GOODMAN JEFFREY KING D. CRAIG FOX MARTHA GEISLER PATTER50N MEMORANDUM TO: if nJ Uu'' _ NUMBER ONE CIVIC CEN P. C. BOX 1059 T BREA, CALIFORNIA 926VA 9 (714) 990-U901 TELEPHONE (213) 691-381 I Robert L. Van Nort, City Manager, City of Diamond Bar 0--l" FROM: Andrew V. Arczynski, Assistant City Attorney DATED: December 15, 1989 RE: Mobil Oil Corporation Project Enclosed please find the original "Revised" Unilateral Contract regarding the Mobil oil Project. As you will recall, the County approved the original version of the Unilateral Contract prior to the City's incorporation. The primary issues dealt with the concerns of the adjacent homeowners pertaining to fencing and hours of operation. Accordingly, the original Unilateral Contract was drafted to meet those concerns. After the original Unilateral Contract had been approved, the homeowners apparently decided that they desired some additional protections. Accordingly, Mobil Oil redrafted the contract and had the neighbors approve the same. The changes appear to be minimal in nature and consist primarily of adding a statement regarding the residence at 21125 Gerndal Street with respect to stuccoing and existing wall to match the other residences. It would appear that the modifications are in compliance with the requests of the neighbors and it would be appropriate to direct the City Clerk to cause the document to be recorded on behalf of Mobile Oil. I frankly do not believe the matter needs to be presented to the City Council for concurrence since it is of such a miniscule nature with respect to the original approval. Should you have any questions or concerns, please do not hesitate to call. AVA:lj1 Encl. L\1011\MVANNORT\DB 6.9 RE CID Mobil Oil Corporation 3800 WEST ALAMEDA AVENUE, SUITE 700 BURBANK, CALIFORNIA 915054331 December 13, 1989 CITY OF DIAMOND BAR _ Mr. Andrew Arczyrski City Attorney P.O. Box 1059 Brea, CA 92622-1059 RE: REVISED UNILATERAL CONTRACT FOR SITE LOCATED AT 1024 S. BREA CYN. RD. DIAMOND BAR, CA. Dear Mr. Arczynski, Attached you will find the "Revised Unilateral Contract" executed by an officer of Mobil Oil Corporation. As we discussed, your plans are to take this to the City Manager of Diamond Bar for administrative handling. Please return a copy of the recorded document and any related correspondence to me. I appreciate your assistance with the city's involvement in this project, as we are anxious to move forward with the development. Sincerely yours, /� Brian E. Rechsteiner RECEIVED DSC 1 4 1989 RECORDING REQUESTED BY: City Clerk - City of Diamond Bar 21660 E Copley Dr. Suite 100 Diamond Bar, CA 91765 AFTER RECORDATION, RETURN TO: Mobil Oil Corporation 3800 West Alameda Avenue Suite 700 Burbank, CA 91505-4331 Attention: B. E. Rechsteiner REVISED UNILATERAL CONTRACT IMPOSING LAND USE RESTRICTIONS 1. Mobil Oil Corporation, hereinafter referred to as Declarant, is the fee owner of that certain real property located at 1024 S. Brea Canyon Road, Diamond Bar, in the County of Los Angeles, State of California, more particularly described in Exhibit "A" attached hereto and by this reference made a part hereof. 2. Declarant hereby makes the following declaration of covenants, conditions, restrictions, limitations, rights and uses to which the real property may be put; -each and all of the covenants, conditions, restrictions, limitations, rights and uses contained herein shall run with the land and shall be binding on Declarant, its successors and the assigns and all subsequent owners of all or any part of the real property. 3. Any C -3 -DP -BE (Unlimited Commercial -Development Program - Billboard Exclusion) land use to be established on the subject property shall be required to meet the following development criteria. These criteria are intended to ensure that the development and use of the subject property are compatible with the adjacent single family residences to the south as agreed by Declarant at the Board of Supervisors Public Hearing on September 15, 1988 (Zoning Case 87-502). A. Mobil Oil Corporation will replace the existing fencing located at the rear yards of the first three residences located at 21103, 21109, and 21115 Gerndal Street and the side yard fence facing Brea Canyon Road at 21103 Gerndal Street with a six foot (61011) masonry block sound wall with all cost to be incurred by Mobil oil Corporation. The fourth residence, 21125 Gerndal Street, will have the existing wall stuccoed to match (texture and color) the new block wall for the other three residences. B. Mobil oil Corporation will have installed, double pane glass windows or roll away shutters to reduce sound levels, at the above listed addresses. Three windows (3) will be installed at the first three locations, 21103, 21109, and 21115 Gerndal Street, and the fourth residence 21125 Gerndal Street will have a total of five (5) windows installed for a total of fourteen (14) windows installed for all locations, with all cost incurred by Mobil oil Corporation. C. All work on the four houses to be completed prior to the opening of the automated car wash. D. The hours of operation of the automated car wash shall be from 7:00 a.m. to 9:00 p.m. E. Mobil Oil Corporation shall install automatic closure doors at the ends of the car wash to reduce sound levels when the car wash is in operation. 4. Declarant shall submit one or more site plans which shall be approved for conformance with criteria 3 of this contract. Site plan for uses permitted as a matter of course in the C -3 -DP -BE zone shall be approved by the Director of Planning prior to issuance of a building permit. 5. Declarant shall maintain said real property and all structures situated thereon in good, neat, attractive, safe, and sanitary conditions and make all structural repairs as they may be required. 6. The provisions imposed by this declaration are in consideration of the adoption of a zoning ordinance by the Board of Supervisors of the County of Los Angeles permitting on said real property all C -3 -DP -BE land uses, both permitted and subject to permit, the site plans for which conform to paragraphs 3 and 4 above. 7. The provisions imposed by this declaration shall be effective only during such time that the zoning classification of the real property described in paragraph 6 above permits the construction and operation of the uses specified in paragraph 6 above, and related accessory uses, unless otherwise released by authority of the Board of Supervisors of the County of Los Angeles. 8. The County of Los Angeles shall have the right to enforce by proceeding at law or in equity all of the provisions imposed by this declaration, including without limitation, the right to prosecute a proceeding at law or in equity against the person or persons who have violated or are attempting to violate any of said provisions, to enjoin or prevent them from doing so and to cause said violation to be remedied. 9. If Declarant defaults in the performance or observation of any provisions of this declaration, Declarant agrees to pay the County of Los Angeles all costs and fees incurred, including reasonable attorney's fees, regardless of whether legal proceeding are instituted. In case a suit is instituted, Declarant shall also pay the costs of suit, in addition to the aforesaid costs and fee. 10. The failure of the County of Los Angeles to enforce any of the provisions imposed by this declaration shall not constitute a waiver of the right of enforce the same thereafter. 11. The provisions of this instrument shall inure to the benefit of and be binding upon all of Declarant's assigns, transferees, heirs and successors in interest. 12. An executed copy of this contract will be returned to the County Counsel along with the date of the contract's recordation and the recording information. Mobil Oil Corporation DATED: BY:Zci ATTORNEY-IN-FACT EXHIBIT "A" LEGAL DESCRIPTION PARCEL 1 OF PARCEL MAP 4739 AS PER MAP FILED IN BOOK 51, PAGE 8 OF PARCEL MAPS IN THE OFFICE OF THE COUNTY RECORDER OF LOS ANGELES COUNTY, STATE OF CALIFORNIA. u MOBIL OIL CORPORATION POWER OF ATTORNEY KNOW ALL PERSONS BY THESE PRESENTS: THAT MOBIL OIL CORPORATION, a corporation organized and existing under the laws of the State of New York, (the "Cor- poration") does hereby make, constitute and appoint D. R. HAYES I. R. HEATH and each of them, its true and lawful attorneys -in -fact and agents for it and in its name, place and stead to perform the following acts: 1. To sign, execute, acknowledge and deliver all necessary instruments to purchase, to lease for the Corporation as tenant, or otherwise to acquire and hold, real estate and personal property; To sign, execute, acknowledge and deliver all necessary instruments to sell, release or exchange real estate and personal property; also to sign, execute, acknowledge and deliver instruments terminating or modifying such leases as may now or hereafter be in force and effect with respect to lands and tenements occupied by the Corporation as tenant; To execute and file any and all instruments, documents, forms, reports and applications relating to real estate necessary or proper for filing before administrative or executive officers, boards and agencies, whether federal, state or municipal; and to procure any authorization, permit or license from any officer, board or agency, federal, state or municipal; 4. To sign, execute, acknowledge and deliver, contracts for the construction, repair and maintenance of properties of the Corporation; THIS INSTRUMENT HEREBY gives and grants unto said attorneys - in -fact and agents and each of them, full power and authority to do and perform all and every act or thing necessary or incidental to the proper exercise of the powers herein specified, as fully to all intents and purposes as the Corporation or its authorized officers and directors might or could do if personally present, and hereby ratifies and confirms all that said attorneys -in -fact and agents and each of them, have done since October 10, 1988 or shall lawfully do or cause to be done by virtue hereof. The authority duly granted by this Power of Attorney may not be reassigned. IN WITLESS WHEREOF, said MOBIL OIL CORPORATION has caused these presents to be executed by a Vice President and its corpo- rate seal to be hereunto affixed and attested by a Senior Assis- tant Secretary this 14th day of November, 1988. MOBIL OIL CORPORATION ATTEST: ; By. ice President J.P. KEEHAN Senior Assistant Secretary MDC 1942 W. T. PATES, JR. 'TOE CERTIFIED COPY THE STATE OF VIRGINIA) COUNTY OF FAIRFAX ) BEFORE ME theundersigned authority in and for Fairfax County, Virginia on this day of lrm-Om LIY , 1989 personally appeared , known to me to be the person whose name is -subscribed to the foregoing in trument, and known to me to be the 11— , respectively, of MOBIL OIL CORPORATION, a New York corporatio", and cknowledged to me that they executed the said instrument for the purposes and consideration therein expressed, and as the act and deed of said corporation. GIVEN under my hand and seal of office this (0 of &a�2,'-' ,Iq&--1 Ck Jr" Notary Public My Commission Expires: My Commission Expires April 26, 1993 RESOLUTION NO. 90 - /I Y A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, CONSENTING TO THE ESTABLISHMENT OF THE PORTION OF THE INTERSECTION OF DIAMOND BAR BOULEVARD AT KIOWA CREST DRIVE WITHIN SAID CITY AS A PART OF THE SYSTEM OF HIGHWAYS OF THE COUNTY OF LOS ANGELES WHEREAS, the Board of Supervisors did on November 24, 1989 duly adopt a Resolution declaring the portion of the intersection of Diamond Bar Boulevard at Kiowa Crest Drive, within the City of Diamond Bar, to be a part of the System of Highways of the County of Los Angeles, as provided in Sections 1700 to 1704 inclusive of the Streets and Highways Code of the State of California; and WHEREAS, said Board of Supervisors by said Resolution requested this Council to give its consent to allow the County to install traffic signals and highway safety lighting, and perform appurtenant work within said portion of intersection in the City of Diamond Bar described above; and WHEREAS, pursuant to Section 15301, Class 1 (c), of the State Guidelines for Implementation of the California Environmental Quality Act, the Secretary of Resources designated this type of project as categorically exempt. NOW, THEREFORE, the City Council of the City of Diamond Bar does resolve as follows: SECTION 1. Consent to Inclusion in County Highway System. This City Council does hereby consent to the establishment of that portion of the intersection of Diamond Bar Boulevard at Kiowa Crest Drive, within the City of Diamond Bar, as a part of the System of Highways of the County of Los Angeles as provided in Sections 1700 to 1704 inclusive of the Streets and Highways Code of the State of California. Said consent is for the purpose of installing traffic signals and highway safety lighting and performing appurtenance work as may be necessary by the County of Los Angeles. SECTION 2. Finding of Categorical Exemption. This City Council does hereby find that the project is categorical exempt from the requirement for an Environmental Impact Report pursuant to Section 15301, Class 1 (c), of the State Guidelines for Implementation of the California Environmental Quality Act of 1970. SECTION 3. Finding of a Minor Nature. (Should the City Council find that pursuant to Government Code, Section 65402 (b), the aforesaid improvements are for street improvements of a minor nature, include the following:] This City Council does hereby find that pursuant to Government Code, Section 65402 (b), the aforesaid improvements are for street improvements of a minor nature and that, therefore, the provisions of said Section requiring the submission to and report upon said project by the City Planning Agency do not apply. PASSED, APPROVED AND ADOPTED ON , 1990. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 1990, by the following vote: AYES: COUNCIL MEMBERS: A �� NOES: COUNCIL MEMBERS: �on ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: d) ATTEST: City Clerk of the City of Diamond Bar COUNTY OF LOS ANGELES 6- x DEPARTMENT OF PUBLIC WORKS x ArCgliF aN�► 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 91803-1331 THOMAS A. TIDEMANSON, Direeter Telephone: (818) 458-5100 ADDRESS ALL CORRESPONDENCE TO: P.O.BOX 1460 ALHAMBRA, CALIFORNIA 91802-1460 IN REPLY PLEASE REFER TO FILE: PD— 2 810.11 November 28, 1989 Mr. Robert Van Nort City Manager City of Diamond Bar 21660 East Copley Drive, Suite 330 Diamond Bar, CA 91765 Dear Mr. van Nort: DIAMOND BAR BOULEVARD AT KIOWA CREST DRIVE PROPOSED CITY -COUNTY COOPERATIVE PROJECT Enclosed are three originals and one copy of a proposed agreement regarding our cooperative project to install traffic signals and highway safety lighting at the intersection of Diamond Bar Boulevard and Kiowa Crest Drive, which is entirely within your City. Also enclosed is a certified copy of a Resolution adopted by the Board of Supervisors of the County of Los Angeles on November 14, 1989 declaring the subject intersection within your City to be a part of the County System of Highways for the above purpose. Please present this request for jurisdiction to your duly authorized City officials for their approval. The agreement has been prepared based on recent correspondence between Mayor Phyllis Papen and Supervisor Pete Schabarum and subsequent discussions between our respective staffs. It provides for the County to prepare the plans, specifications and cost esti- f'mates, and to administer the project under the Federal -aid Urban (FAU) program with the City financing all project costs, currently estimated to be $104,000. Under the terms of the agreement, the City is to assign to the County sufficient FAU funds to cover the reimbursable construction costs, currently estimated to be $98,000, and to deposit with the County, following opening of construction bids and upon demand by County, other City funds to cover the non- participating design costs, currently estimated to be $6,000. The City's actual cost will be based upon a final accounting after completion of the project. We have scheduled advertising for construction bids in February 1990, pending the City's consent to jurisdiction, approval of the City -County cooperative financial agreement and the County obtaining the necessary Federal approvals. Mr. Robert Van Nort -2- November 28, 1989 If the proposed agreement is satisfactory, please present it to your duly authorized City officials for approval. upon approval, please return the three originals of the agreement to the County Department of Public Works for further action. After final approval by the Board of Supervisors, we will return the fully executed City original to your City. The Public Resources Code provides that this type of project, by reason of the work proposed, does not have a significant effect on the environment. Accordingly and pursuant to Section 15301, Class 1 (c), of the State Guidelines for Implementation of the California Environmental Quality Act of 1970, we have found that this project is categorically exempt from the provisions of said Act. If you concur that this project is categorically exempt, please have your duly authorized City officials make such a finding in the Resolution or Ordinance of consent to the jurisdiction. How- ever, if your Council is unable to make the necessary environmental finding, Council action granting jurisdiction should be deferred until the environmental finding can be made. It should be noted that Sections 1701 and 1850 of the Streets and Highways Code provide that the City may consent to the County's re- quest for jurisdiction by Resolution. In addition, Section 65402 (b) of the Government Code provides that the City Council may find in such Resolution that the project involves improvements of a minor nature. Enclosed is a draft of a Resolution containing the finding which, if enacted, will meet the requirements of these statutes and expedite this project. when your City has adopted the Resolution or an Ordinance of consent, please send three certified copies to the County Department of Public Works. Ve tru y o rs, J j T. DEMA ON �Y Dir' c or of Public works ESC:ad/cldb Enc. cc: Supervisor Pete Schabarum OF LOTS �O� 5I1 (es +;I + _ I + x X x C<L/FORNtP THOMAS A. TIDEMANSON, Director CECIL E. HUGH, Chief Deputy Director MAS NAGAMI, Assistant Director November 3, 1989 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 91803-1331 Telephone: (818) 458-5100 Honorable Board of Supervisors County of Los Angeles 383 Hall of Administration 500 West Temple Street Los Angeles, California 90012 Dear Supervisors: ADDRESS ALL CORRESPONDENCE TO: P.O. BOX 1460 ALHAMBRA, CALIFORNIA 91802-1460 IN REPLY PLEASE PD -2 REFER TOfit: ..}�� 15. 3 ADOPTED ITV OF 'LO -i AN3ELE5 39 NOV 1410w Exam=#& QA REQUEST FOR JURISDICTION DIAMOND BAR BOULEVARD AT KIOWA CREST DRIVE CITY OF DIAMOND BAR SUPERVISORIAL DISTRICT 1 4 -VOTE MATTER RECOMMENDATION: That your Board adopt the attached Resolution -in the form previously approved by County Counsel. Based on the results of a recent traffic study, it was determined that the installation of traffic signals at the intersection of Diamond Bar Boulevard at Kiowa Crest Drive, which is entirely within the City of Diamond Bar, will increase safety and facilitate the movement of traffic. Therefore, jurisdiction is requested in order that the County may administer a Federal -aid Urban project to install the traffic signals with highway safety lighting. Diamond Bar Boulevard is on the County's Highway Plan and the improvement is needed and of general County interest. The project is scheduled to be advertised for construction bids in February 1990, pending the City's consent to jurisdiction, execution of the City -County cooperative financial agreement and the County obtaining the necessary Federal approvals. The Public Resources Code provides that this type of project, by reason of the work proposed, does not have a significant effect on the environment. Accordingly and pursuant to Section 15301, Class 1 (c), of the State Guidelines for Implementation of the California Environmental Quality Act of 1970, we have found that this project is categorically exempt from the provisions of said Act. t t Honorable Board of Supervisors Page 2 November 3, 1989 The jurisdiction will be relinquished after the completion of this proj ect . upon the adoption of this Resolution, please return two certified copies to the Department of Public Works for transmittal to the city. Respectfully submitted, T.A 4IDEMANSON Dirtor of Public Works ESC:ad/bldbb Attach. A G R E E M E N T THIS AGREEMENT, made and entered into by and between the CITY OF DIAMOND BAR, a municipal corporation in the County of Los Angeles, hereinafter referred to as "CITY", and the COUNTY OF LOS ANGELES, a political subdivision of the State of California, hereinafter referred to as "COUNTY": W I T N E S S E T H WHEREAS, Diamond Bar Boulevard is on the Highway Element of CITY'S General Plan and on COUNTY'S Highway Plan; and WHEREAS, CITY and COUNTY propose to install traffic signals and highway safety lighting on Diamond Bar Boulevard at Kiowa Crest Drive, which work is hereinafter referred to as "PROJECT"; and WHEREAS, PROJECT is entirely within the jurisdictional limits of CITY; and and WHEREAS, PROJECT is in the general interest of CITY and COUNTY; WHEREAS, COUNTY is willing to prepare plans, specifications and cost estimates, and to administer PROJECT under the Federal -aid Urban (FAU) program; and WHEREAS, CITY is willing to finance the entire cost of PROJECT; and WHEREAS, CITY is also willing to assign to the COUNTY a portion of its available FAU funds to cover the reimbursable construction costs, currently estimated to be $98,000; and -2 - WHEREAS, COUNTY is willing to accept this assignment of FAU funds. NOW, THEREFORE, in consideration of the mutual benefits to be derived by CITY and COUNTY and of the premises herein contained, it is hereby agreed as follows: (1) CITY AGREES: a. To finance all PROJECT costs. b. To assign to COUNTY sufficient available CITY FAU funds to cover the reimbursable construction costs of PROJECT, currently estimated to be $98,000. C. To deposit with COUNTY, following opening of con- struction bids for PROJECT and upon demand by COUNTY invoice, other CITY funds to finance the non- participating design costs, estimated to be $6,000. (2) COUNTY AGREES: a. To prepare plans, specifications and cost estimates for PROJECT. b. To obtain approval from CITY of plans for PROJECT prior to advertising for construction bids. c. To advertise PROJECT for construction bids, to award and to administer the construction contract, to do all things necessary and proper to complete PROJECT, -3 - and to act in behalf of CITY in all negotiations pertaining thereto. d. To accept the assignment of CITY FAU funds. e. To furnish CITY, within 120 days after final acceptance of PROJECT and Board of Supervisors' approval of final payment to contractor, a final accounting itemizing actual unit costs and actual quantities for PROJECT. (3) IT IS MUTUALLY UNDERSTOOD AND AGREED AS FOLLOWS: a. Upon completion of PROJECT, all traffic signal improvements constructed as part of PROJECT within CITY will be maintained by COUNTY under the terms and conditions as set forth in Traffic -Signal Maintenance Agreement 61433 between COUNTY and CITY. b. The PROJECT costs, as referred to in this Agreement, shall consist of the costs of preparing plans, speci- fications and cost estimates, required materials, final contract, detour and final signing and striping, construction engineering, construction survey, utility relocation and all other work necessary to construct PROJECT in accordance with approved plans, and shall include currently effective percentages added to total salaries, wages and equipment costs to cover overhead, administration and depreciation in connec- tion with any or all of the aforementioned items. -4- c. That CITY'S actual FAU assignment will be an amount equal to the reimbursable construction costs of PROJECT, based upon the final accounting. d. That if, for some reason, CITY'S available balance of FAU funds is insufficient to cover CITY'S commitment as set forth in paragraph (3) c. above, CITY will pay other CITY funds to COUNTY upon demand so that, when combined with the CITY FAU funds available, the total will equal CITY'S commitment as set forth in paragraph (3) c. above. If at final accounting the amount of other CITY funds due COUNTY is more than $200, CITY will pay the amount due upon demand. Conversely, if at final accounting the -amount of other CITY funds deposited exceeds the amount due by $200 or more, COUNTY will refund said excess to CITY. e. That if CITY'S deposit, as set forth in paragraph (1) c. above, is not delivered to the COUNTY office which is described on said invoice within 30 days after date of invoice, COUNTY is entitled to recover interest thereon. Said interest shall be at the rate of 7 per- cent per annum or any portion thereof calculated from the last day of the month in which the services were performed. f. That if CITY'S deposit, as set forth in paragraph (1) c. above, is not delivered to the COUNTY office which is -5 - described on said invoice within 30 days after the date of the invoice, COUNTY may satisfy such indebtedness, including interest thereon from any funds of CITY on deposit with COUNTY, without giving notice to CITY of COUNTY'S intention to do so. g. CITY shall review all invoices and report in writing any discrepancies to the COUNTY Department of Public Works (DPW) within 30 calendar days. Undisputed charges shall be paid by CITY within 30 calendar days of receipt of invoice. DPW shall review all disputed charges and submit a written justification detailing the basis for those charges within 30 calendar days of receipt of CITY'S written report. CITY shall then make payment of the previously disputed charges or submit justification for nonpayment within 30 days. h. COUNTY, at any time, may, at its sole discretion, designate an alternative payment mailing address and an alternative schedule for deposit of CITY funds, if applicable. CITY shall be notified of such changes by invoice. i. This Agreement shall not take effect unless and until COUNTY, pursuant to Section 1700 of the Streets and Highways Code of the State of California, declares the intersection described herein within CITY to be COUNTY highways for installing traffic signals and highway safety lighting thereon and CITY, pursuant to Section 1701 of aforementioned Code, shall consent to said street intersection becoming COUNTY highways for said purpose. j. Neither COUNTY nor any officer or employee of COUNTY, shall be responsible for any damage or liability occurring by reason of any acts or omissions on the part of CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement. It is also understood and agreed that, pursuant to Government Code, Section 895.4, CITY shall fully indemnify, defend and -hold COUNTY harmless from any liability imposed for injury (as defined by Government Code, Section 810.8) occurring by reason of any acts or omissions on the part of CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement. k. Neither CITY nor any officer or employee of CITY, shall be responsible for any damage or liability occurring by reason of any acts or omissions on the part of COUNTY under or in connection with any work, authority or jurisdiction delegated to COUNTY under this Agreement. It is also understood and agreed _7_ that, pursuant to Government Code, Section 895.4, COUNTY shall fully indemnify, defend and hold CITY harmless from any liability imposed for injury (as defined by Government Code, Section 810.8) occurring by reason of any acts or omissions on the part of COUNTY under or in connection with any work, authority or jurisdiction delegated to COUNTY under this Agreement. (4) It is understood and agreed that the provisions of the Assumption of Liability Agreement heretofore entered into between the parties hereto are inapplicable to this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective officers, duly authorized, by the CITY OF DIAMOND BAR on 119 and by the COUNTY OF LOS ANGELES on 19 ATTEST: LARRY J. MONTEILH Executive Officer -Clerk of the Board of Supervisors COUNTY OF LOS ANGELES BY BY DEPUTY CHAIRMAN, BOARD OF SUPERVISORS ATTEST: BY TY CLERK APPROVED AS TO FORM DE WITT W. CLINTON County Counsel BY &� " -1 DEPUTY CITY OF DIAMOND BAR BY MAY -------------------------------------------------------- -------------------------------------------------------- CITY OF DIAMOND BAR AGENDA REPORT -------------------------------------------------------- -------------------------------------------------------- DATE: December 20, 1989 MEETING DATE: TO: Honorable Mayor and Members of the City Council VIA: City Manager FROM: Lynda Burgess, City Clerk AGENDA NO. 'U January 2, 1990 Pursuant to the California Elections Code, the City Council must adopt resolutions calling and giving notice of the holding of an election, requesting certain services from the County and adopting regulations for candidates for elective office no later than the 96th day prior to the election (January 4, 1990). It is respectfully requested that Your Honorable Body adopt the three Resolutions transmitted herewith as follows: 1. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 10, 1990, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES. 2. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO RENDER SPECIFIED SERVICES TO THE CITY RELATING TO THE CONDUCT OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 10, 1990. 3. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, APRIL 10, 1990. FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: REVI N !L' -V- 4 - - - - - - - - - - - - - - - - - - - - - - -------------------- Robert L. Van Nort Andrew V. Arczynski Linda Magnuson City Manager City Attorney Sr. Accountant RESOLUTION NO. 90 - //9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 10, 1990, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES. WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on April 10, 1990, for the election of Municipal Officers; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Diamond Bar, California, on Tuesday, April 10, 1990, a General Municipal Election for the purpose of electing Three Members of the City Council for the full term of four years. SECTION 2. That the ballots to be used at the election shall be in form and content as required by law. SECTION 3. That the City Clerk is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election. SECTION 4. That the polls for the election shall be open at seven o'clock a.m. of the day of the election and shall remain open continuously from that time until eight o'clock p.m. of the same day when the polls shall be closed, except as provided in Section 14301 of the Elections Code of the State of California. SECTION 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections. SECTION 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law. SECTION 7. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. 1990. PASSED, APPROVED AND ADOPTED ON , Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 1990, by the following vote: AYES: COUNCILMEMBERS: qty NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAINED: COUNCILMEMBERS: ATTEST: City Clerk of the City of Diamond Bar :WM RESOLUTION NO. 90 - t '�L- c> A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO RENDER SPECIFIED SERVICES TO THE CITY RELATING TO THE CONDUCT OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 10, 1990 WHEREAS, a General Municipal Election is to be held in the City of Diamond Bar, California, on April 10, 1990; and WHEREAS, in the course of conduct of the election it is necessary for the City to request services of the County; and WHEREAS, all necessary expenses in performing these services shall be paid by the City of Diamond Bar; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the provisions of Section 22003 of the Elections Code of the State of California, this City Council requests the Board of Supervisors of the County to permit the County Election Department to prepare and furnish to the City for use in conducting the election the computer record of the names and address of all eligible registered voters in the City in order that the City may print labels to be attached to self -mailer sample ballot pamphlets; and will also furnish to the City printed indices of the voters to be used by the precinct board at the polling place; and will make available to the City additional election equipment and assistance according to state law. PASSED, APPROVED AND ADOPTED ON , 1990. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the 2nd day of January, 1990, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the 2nd day of January, 1990, by the following vote: AYES: COUNCIL MEMBERS: l94/ NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: City Clerk of the City of Diamond Bar RESOLUTION NO. 90- ID -1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, APRIL 10, 1990 WHEREAS, Section 10012 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidates statement; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. GENERAL PROVISIONS. That pursuant to Section 10012 of the Elections Code of the State of California, each candidate for elective office to be voted for -at an Election to be held in the City of Diamond Bar on April 10, 1990 may prepare a candidates's statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate's education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in the office of the City Clerk at the time the candidate's nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period. SECTION 2. SPANISH LANGUAGE. The City Clerk shall have all candidates statement translated and available upon request in the City Clerk's office. SECTION 3. ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the sample ballot package. SECTION 4. PAYMENT. The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidates statements filed pursuant to the Elections Code, and require each candidate filing a statement to pay in advance his or her pro rata share as a condition of having his or her statement included in the voter's pamphlet. The City Clerk shall bill each candidate for any cost in excess of the deposit or shall refund within 30 days of the election any unused portion of the deposit. SECTION 5. That the City Clerk shall provide each candidate or the candidate's representative a copy of this Resolution at the time nominating petitions are issued. SECTION 6. That all previous resolutions establishing council policy on payment for candidates statements are repealed. SECTION 7. That this resolution shall apply at the next ensuing municipal election and at each municipal election after that time. SECTION 8. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED, APPROVED AND ADOPTED ON , 1990. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the 2nd day of January, 1990, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the 2nd day of January, 1990, by the following vote: AYES: COUNCIL MEMBERS: Oji NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: City Clerk of the City of Diamond Bar RESOLUTION NO. 90- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING ACCESS TO SALES AND TAX RECORDS PURSUANT TO REVENUE AND TAXATION CODE SECTION 7056 SECTION 1. The following City officials are hereby authorized to receive and review sales and use tax allocation information from the State Board of Equalization: City Manager: Finance Office: ROBERT L. VAN NORT LINDA MAGNUSON JOANN SAUL SECTION 2. The following independent contractor for the City of Diamond Bar is hereby also authorized to receive and review sales and use tax data received from the State Board of Equalization: Hinderliter, de Llamas & Associates: ROBERT HINDERLITER, Principal LLOYD de LLAMAS, Principal SECTION 3. The City of Diamond Bar hereby certifies that Hinderliter, de Llamas & Associates: A. Has a current confidentiality contract with the City to receive sales and use tax records; and B. Is required by that contract to disclose information contained in, or derived from, those sales and use tax records only to an officer or employee of the City who is authorized by this resolution to examine the information; and C. Is prohibited by that contract from performing consulting service for a retailer during the term of what w RESOLUTION NO. 90- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING ACCESS TO SALES AND TAX RECORDS PURSUANT TO REVENUE AND TAXATION CODE SECTION 7056 SECTION 1. The following City officials are hereby authorized to receive and review sales and use tax allocation information from the State Board of Equalization: City Manager: Finance Office: ROBERT L. VAN NORT LINDA MAGNUSON JOANN SAUL SECTION 2. The following independent contractor for the City of Diamond Bar is hereby also authorized to receive and review sales and use tax data received from the State Board of Equalization: Hinderliter, de Llamas & Associates: ROBERT HINDERLITER, Principal LLOYD de LLAMAS, Principal SECTION 3. The City of Diamond Bar hereby certifies that Hinderliter, de Llamas & Associates: A. Has a current confidentiality contract with the City to receive sales and use tax records; and B. Is required by that contract to disclose information contained in, or derived from, those sales and use tax records only to an officer or employee of the City who is authorized by this resolution to examine the information; and C. Is prohibited by that contract from performing consulting service for a retailer during the term of what contract; and D. Is prohibited by that contract from retaining the information contained in, or derived from those sales tax records, after that contract has expired. SECTION 4. Information obtained by examination of board of records shall be used only for purposes related to the collection of local sales and use taxes by the Board for municipal revenue forecasting and verification. SECTION S. This resolution supersedes all previous authorizations. SECTION 6. The City Clerk shall certify to the adoption of this Resolution and send forward a certified copy to: State Board of Equalization 2014 "T" Street, Suite 220 Sacramento, CA 95814 Attention: Jim Munekawa Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 1990, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAINED: COUNCILMEMBERS: City Clerk of the City of Diamond Bar Hinderliter, de Llamas and Associates 150 W. FIRST STREET, SUITE 280 • CLAREMONT. CALIFORNIA 91711-4139 • 1714 625-6736 October 2, 1989 Mr. Robert Van Nort City Manager City of Diamond Bar 21660 E. Copley Drive, Suite 330 Diamond Bar, CA 91765 Dear Bob: As a manager of a new city, you may be wondering if the state is allocating all the sales tax due you and also are beginning to think about an economic development strategy for your general plan. Enclosed is some general information on a sales tax management service currently used by seventy six cities to help meet those concerns. Basically, the service is based on the fact that it is not practical for most cities to invest in the staff, training and start-up costs to fully maximize sales tax revenues. The complexity of the sales tax system results in a one to five percent error factor in "point- of-sale" allocations as well as a general misunderstanding as to what types of businesses generate the greater sales tax return for the least public investment. Further, unless an extraordinary amount of staff time is being spent on manual spreadsheets, most cities have no way of tracking individual businesses or monitoring the adjustments that the State Board of Equalization makes to the quarterly allocations. The result is that most cities are not aware when funds are being lost or why budget aberrations occur. This is particularly important for new cities where taxpayer confusion over "point of sale" can result in unusual losses. We contract as the city's staff with the sole responsibility of monitoring and correcting the above problems and increasing sales tax revenue. To meet that objective, we perform the following: 1. Provide specialized quarterly and monthly reports that analyze each city's sales tax activity by individual business, business category, and designated area including special reports to monitor any sales tax sharing agreements. 2. Monitor aberrations in every quarterly sales tax allocation and initiate correction of errors before funds are lost. Audit and correct "point-of-sale" misallocations through specialized computer analyses, cross directory checks, field investigation, and personal, telephone, and letter contacts with individual businesses and the Board of Equalization. 4. Work with individual businesses on possible changes in processes or procedures which return a greater portion of the sales tax being paid back to the local community. Mr. Robert Van Nort Page Two October 2, 1989 5. Improve budget accuracy by providing special reports to reconcile Board of Equalization advances, clean-up payments, and pool allocations with budget projections. 6. Provide ongoing assistance and data to support redevelopment negotiations, planning, and revenue projections related to sales tax. This includes working with the city's development or planning staffs to identify potential sales tax producers that are compatible with the community's environmental goals. 7. Support business license collection efforts by installing the Board of Equalization's permit information for "in city" businesses on the city's PC. Printouts of monthly registration changes are included as part of this service. The enclosed copy of our standard agreement explains the program in more detail and outlines our fee structure. Please note that there are no set up fees, and our company absorbs all costs in performing audits and in follow-ups with the Board of Equalization and out-of-state corporations. Percentage fees are not billed until the city actually receives the new revenue, and most of our client cities finance the monthly fees through their redevelopment agencies. There is no charge for the additional business license revenue that the city recovers as a result of the program. A sampling of surrounding or new cities that use our service includes: Agoura Hills David Carmany, City Manager 818 889-9114 Alhambra Kevin Murphy, City Manager/CRA Director 818 570-5014 Chino Encinitas Richard Rowe, City Manager James Benson, Director Mgmt. Services 714 619 627-7577 944-5057 Monrovia Jim Starbird, City Manager/CRA Director 818 359-3231 Pasadena Mary Bradley, Finance Director - 818 405-4350 Pomona Christine Calderon, Revenue Officer 714 620-2091 Redlands James Holmes, City Manager 714 798-7510 Enclosed is a demonstration disk of the program that we install on our client's PC as well as samples of some of the various hard copy reports that we provide and a list of all our client cities. I would appreciate an opportunity to meet with you at your convenience to discuss how the service might benefit Diamond Bar. 4Sinc ly, Lloy de Llamas LDL:llb Enclosures AGREEMENT FOR SALES TAX AUDIT AND INFORMATION SERVICES This agreement is made and entered into as of the day of , 1989 by and between the CITY OF DIAMOND BAR, a municipal corporation hereinafter called CITY, and HINDERLITER, DE LLAMAS AND ASSOCIATES a California Corporation, hereinafter called CONTRACTOR. WHEREAS, sales tax revenues can be increased through: a system of continuous monitoring, identification and correction of "point of sale" allocation errors and; WHEREAS, an effective program of sales tax management will improve identification of sales tax opportunities as they relate to economic development and provide for more accurate sales tax forecasting; and WHEREAS, City desires the combination of data entry, report preparation, and data analysis necessary to effectively manage the municipal sales tax base and recover revenues erroneously allocated to other jurisdictions and allocation pools; and WHEREAS, Contractor has the programs, equipment and personnel required to deliver the sales tax services referenced herein; THEREFORE, City and Consultant, for the consideration hereinafter described, mutually agree as follows: SERVICES The Contractor shall perform the following services: A. Sales tax and economic analysis 1. Contractor shall establish a special data base that identifies the name, address and quarterly allocations of the major sales tax producers within the City for the most current and previous four quarters from the date of this agreement. Major sales tax producers are defined as those businesses meeting a quarterly revenue threshold determined by City. Since 100% of the business outlets registered with the Board of Equalization are tracked monthly, this major producers data base is designed to highlight the activities of major businesses. A second data base covering the same period will be established showing total sales tax receipts for each business category identified by the Board of Equalization. These data bases will be utilized to generate special reports to the City on: major sales tax producers by rank and category, analysis of sales tax activity by category and business districts or redevelopment areas specified by City, analysis of reporting aberrations, and per capita and outlet comparisons with state wide sales. 2. Contractor shall provide up -dated reports each quarter identifying changes in sales by major outlets and by category; area growth and decline comparisons; and current graphics, tables, and top 100 listings. Quarterly aberrations due to State audits, fund transfers, and receivables along with late or double payments will be identified. 3. Contractor will additionally .provide an analysis for the City or its Redevelopment Agency to share with Chambers of Commerce and other economic development interest Ea groups that analyze City's sales tax trends by major groups, and geographic areas without disclosing confidential information. 4. Contractor will provide annual reports for the Manager and City Council identifying historical growth comparisons with state, county, selected city averages and C.P.I. indices; top producer listings and make up and volatility of the economic base. Annual reconciliation worksheets to assist Finance Officers with budget forecasting will also be provided. 5. Contractor shall make available to City Staff the HdL DATA computer program and data base containing sellers permit information for all in -city business outlets registered with the Board of Equalization. In addition, contractor shall process for City the monthly registration and allocation files provided by the Board in magnetic media. Printouts of registration changes and dollars allocated by business name and number will be provided from these files on a monthly basis. B. Allocation Audit and Recovery 1. Contractor shall conduct an initial and on-going sales tax audit in order to identify and correct "point-of-sale" distribution errors and thereby generate previously unrealized sales tax income for the City. Common errors that will be monitored and corrected include: transposition errors resulting in misallocations; erroneous consolidation of multiple outlets; misreporting of "point of sale" from the wrong location; delays in reporting new outlets; misidentifying transactions as a "use tax" rather than a "sales tax," and erroneous fund transfers and adjustments. 3 2. Contractor will initiate contacts with the appropriate sales management and accounting officials in companies that have businesses where a probability of error exists to verify whether current tax receipts accurately reflect the local sales activity: Such contracts will be conducted in a manner to encourage local business retention and expansion. 3. Contractor shall prepare and submit to the Board of Equalization all information necessary to correct any allocation errors that are identified and shall follow-up with the individual businesses and the State Board of Equalization to ensure that all back quarter payments due the City are recovered. 4. If during the course of its audit, Contractor finds businesses located in the City that are properly reporting sales tax but have the potential for modifying their operation to provide an even greater share to the City, Contractor will work with those businesses and the City to encourage such changes. C. On Going Consultation Contractor shall work with City and City Redevelopment Agency Staffs on questions related to tenant mix alternatives for maximum sales tax returns; advise City business license staff on utilization of reports to enhance business license collection efforts; provide sales tax projections on specific projects for redevelopment negotiation and city budget purposes; and provide sample reports, letters and programs to enhance the sales tax base through improved economic development efforts. 4 CONFIDENTIALITY Section 7056 of the State of California Revenue and Taxation code specifically limits the disclosure of confidential taxpayer information contained in the records of the State Board of Equalization. This section specified the conditions under which a City may authorize persons other than City officers and employees to examine State Sales and Use Tax records. The following conditions specified in Section 7056 (b), (1) of the State of California Revenue and Taxation Code are hereby made part of this contractual agreement. A. Contractor is authorized by this agreement to examine sales and use tax records of the Board of Equalization provided to City pursuant to contract under the Bradley -Burns Uniform Sales and Use Tax Law. B. Contractor is required to disclose information contained in, or derived from, those sales and use tax records only to an officer or employee of the City who is authorized by resolution to examine the information. C. Contractor is prohibited from performing consulting services for a retailer during the term of this agreement. D. Contractor is prohibited from retaining the information contained in, or derived from those sales and use tax records, after this agreement has expired. Information obtained by examination of board records shall be used only for purposes related to collection of local sales and use tax or for other governmental functions of the City as set forth by resolution adopted pursuant to Section 7056 (b) of the Revenue and taxation Code. The 5 resolution shall designate the Contractor as a person, authorized to examine sales and use tax records and certify that this agreement meets the requirements set forth above and in Section 7056 (b), (1) of the Revenue and Taxation Code. CONSIDERATION- A— ONSIDERATION- A. Contractor shall establish the. sales tax and audit data bases- and shall provide the monthly and quarterly updates referenced above for a fee of $300.00 per month, invoiced quarterly. B. Contractor shall be further paid 15% of all new Sales and/or Use tax revenue received by the City as a result of audit and recovery work performed by Contractor. Said percentage fee will apply to fund transfers received for back quarter reallocations and monies received in the first eight consecutive reporting quarters following completion of the audit by Contractor and confirmation of corrections by the State Board of Equalization. Contractor shall obtain City approval prior to beginning the work of correcting tax reporting methodology or "point of sale" for specific businesses where said payment of the percentage fee will be expected. Said approval shall be accomplished by the City Manager or his designated representative on the Sales Tax Audit Authorization form, a copy of which is attached as "Exhibit A." City shall pay audit fees upon Contractor's submittal of evidence of State Fund Transfers and payments to City from businesses identified in the audit and approved by the City. 0 C. Above sum shall constitute full reimbursement to Contractor for all direct and indirect expenses incurred by Contractor in performing audits including the salaries of Contractor's employees, and travel expenses connected with contacting local and out-of- state businesses and Board of Equalization representatives. CITY MATERIALS AND SUPPORT City shall adopt a resolution in a form acceptable to the State Board of Equalization and in compliance with Section 7056 of the Revenue and taxation Code, authorizing Contractor to examine the confidential sales tax records of City. City further agrees to provide any information or assistance that may readily be available such as business within the City and copies of the monthly sales tax allocation reports received from the board of Equalization. TERMINATION This agreement may be terminated by either party with 30 days written notice. Upon the presentation of such notice, Contractor may continue to work through the date of termination. Upon termination, Contractor shall be paid the value of all tax analysis and reporting work performed less payments previously made. Compensation for any audit work previously authorized and satisfactorily performed shall be made at the times provided in the preceding section entitled "Consideration." All documents, data, surveys and reports prepared by Contractor pursuant to this agreement shall be considered the property of the City and upon payment for services performed by Contractor, -such documents and other identified materials shall be delivered to City by Contractor. 7 INDEPENDENT CONTRACTOR Contractor shall perform the services hereunder as an independent contractor and shall furnish such services in his own manner and method, and under no circumstances or conditions shall any agent, servant, or employee of Contractor be considered as an employee of City. NON -ASSIGNMENT This Agreement is not assignable either in whole or in part by Contractor without the written consent of City. ATTORNEY'S FEES In the event a legal action is commenced to enforce any of the provisions of this Agreement, the prevailing party shall be entitled to recover its costs and reasonable attorney's fees. GOVERNING LAW The laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this agreement and shall also govern the interpretation of this agreement. INDEMNIFICATION Contractor hereby agrees to, and shall bold City, its elective and appointive boards officers, agents and employees, harmless from any liability for damage or claims for damage for personal injury, including death, as well as from claims for breach of confidentiality or property 8 damage which may arise from Contractor's negligent acts, errors or omissions under this Agreement. Contractor agrees to and shall defend City and its elective and appointive boards, officers, agents and employees from any suits or actions at law or in equity for damages caused, or alleged to have been caused, by reason of any of the aforesaid negligent acts, errors or omissions. City hereby agrees to, and shall hold Contractor, its officers, agents and employees, harmless from any liability for damage or claims for damage for personal injury, including death, as well as from claims for breach of confidentiality or property damage which may arise from City's negligent acts, errors or omissions under this Agreement. City agrees to and shall defend Contractor and its officers, agents and employees from any suits or actions at law or in equity for damage caused, or alleged to have been caused, by reason of any of the aforesaid negligent acts, errors or omissions. NOTICE All notices required by this Agreement shall be given to City and Contractor in writing, by first class mail postage prepaid, addressed as follows: City: CITY OF DIAMOND BAR 21660 E. Copley Dr., Suite 330 Diamond Bar, California 91765 Contractor: HINDERLITER, DE LLAMAS, & ASSOCIATES 150 West First Street, Suite 280 CIaremont, California 91711-4139 9 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first above written by their respective officers duly authorized in that behalf. City Clerk APPROVED AS TO FORM: City Attorney CITY: CITY OF DIAMOND BAR Mayor CONTRACTOR: HINDERLITER, DE LLAMAS & ASSOCIATES A California Corporation 10 SAMPLE EXHIBIT A Sales Tax Audit Work Authorization No. SAMPLE The following business or businesses, located in the City of- , have been identified as having the potential for generating additional sales tax revenue to the City of . Contractor is hereby authorized to contact the given business(s) and the State Board of Equalization to verify the accuracy of the current reporting methodology and obtain the necessary documentation for the Board of Equalization, to modify allocation formulas, and to return previous misallocated revenue that may be due to City. Contractor's compensation shall be 15% of the incremental growth generated by the above business (and/or businesses) for the first eight quarters following completion of work, plus any recovered back quarters. The base shall be the average of the last -four quarters of revenue received from the business, if any, less any amounts determined by City or Contractor to be increment attributable to causes other than Contractor's work. Contractor shall provide City with an itemized quarterly invoice showing all formula calculations and amounts due. CITY OF By: Date HINDERLITER, DE LLAMAS AND ASSOCIATES Date - 11 HINDERLITER, DE LLAMAS AND ASSOCIATES 150 West First Street, Suite 280 Claremont, California (714) 625-6736 Hinderliter, de Llamas and Associates was established in 1983 for the purpose of providing an inexpensive system for maximizing municipal sales tax. The firm provides a variety of specialized technology and methodology to identify, correct and recover the substantial amount of revenue lost each year because of "point of sale" misallocations caused by taxpayer error and other factors. The firm also works with local businesses on procedural changes that help increase the city's share of sales tax from firms that allocate less than their full potential. Client cities and Redevelopment Agencies are also provided with specialized analyses of sales tax and business performance to improve the accuracy of budget forecasts, target economic development efforts, support more effective redevelopment negotiations, and assist license enforcement personnel with revenue collection. Information packages include variety of detailed reports for various financial management and planning uses as well as a quarterly "nonconfidential" newsletter for general distribution. A computer search/sort program containing all businesses registered with the Board of Equalization is installed on the client's P.C. as part of the program. Agoura Hills Alameda Alhambra Arcadia Arcata Artesia Azusa Baldwin Park Barstow Bell Bell Gardens Bellflower Big Bear Lake Blythe Burbank Chico Chino Claremont Colton Commerce CLIENT CITIES Covina Cudahy Dana Point Duarte Dublin El Cerrito Encinitas Fountain Valley Fremont Glendora Hawaiian Gardens Hayward Hemet Hermosa Beach Huntington Beach Huntington Park Industry La Mirada La Verne Lawndale Livermore Loma Linda Los Alamitos Los Altos Lynwood Martinez Millbrae Monrovia Montclair Montebello Monterey Park Moreno Valley Mountain View Norwalk Oakland Pasadena Paso Robles Pico Rivera Pleasanton Pomona Rancho Cucamonga Redlands Rialto Riverside County Rosemead San Carlos San Dimas San Fernando San Gabriel San Leandro San Pablo Signal Hill South El Monte Stanton Temple City Upland West Covina West Hollywood Whittier Yorba Linda Hinderliter, de Llamas and Associates Key Staff ROBERT HINDERLITER Mr. Hinderliter is President of the firm and developed the initial concept of Local Sales Tax Monitoring and Management as an on-going contract service. He oversees the firm's reporting and data operations, and continues to work with client cities in improving the content and presentation of our comprehensive sales tax reports. A major area of interest continues to be the development of service packages to augment other sources of municipal revenue. Prior to founding the business in 1983, Mr. Hinderliter worked for 23 years in California Cities. Public service positions includes five years as Finance Officer and ten as City Manager of the City of Commerce. LLOYD de LLAMAS Mr. de Llamas oversees the firm's audit and revenue expansion program and also provides support to clients on redevelopment and economic development issues related to sales tax generation. Mr. de Llamas previously served as City Manager of the California Cities of Monterey park, Lawndale and Woodlake; and as assistant in the cities of Torrance and San Diego. He was a Founding Director of the California Redevelopment Agencies Association, and has served on a wide variety of committees for The League of California Cities, Independent Cities Association, and California Redevelopment Agencies Association relating to finance and resource development. LEE T. RIBLET, JR. Mr. Riblet is a former District Administrator for the California State Board of Equalization and has headed both the Arcadia and Covina offices. A 37 -year veteran of the State Board of Equalization, his experience covers all facets of sales tax administration and enforcement. A licensed Public Accountant. Mr. Riblet is an Associate Member of the firm who also consults to business firms on sales tax procedures and assists in specialized audit problems and appeals before the State Board. DEBORAH CLEMENTS Ms. Clements supervises a specially trained staff responsible for inputting and analyzing monthly data from the Board of Equalization on behalf of client cities. Ms. Clements previously served with the Finance Departments of the Cities of La Mirada and Lynwood and operated her own financial services firm for small businesses. �i Papers . Miller Hinderliter, de Llamas and Associates Horcher 150 W. FIRST STREET. SUITE 280 • CLAREMONT CALIFORNIA 91711-4139 • (7141625-6736 Werner Forbing December 11, 1989 Mr. Robert Van Nort 21660 E. Copley Drive Suite 330 Diamond Bar, CA 91765 Dear Mr. Van Nort: Hinderliter, de Llamas and Associates will be an exhibitor at the rescheduled League of California Cities Conference December 17-19 to answer questions and demonstrate our programs. In addition to our established comprehensive sales tax management system, we will be previewing new property tax and business license additions to our service package. These programs are being developed to answer two frequently asked questions: 1. Why don't we offer a property tax tracking service like we do for sales tax? —2. Why don't we provide for computer cross checks of city business license records with Board of Equalization registration data? We believe that the most effective way to respond to the need revealed in these questions is to link the sales tax, property tax, and business license data bases. The resulting triple -tiered computer program provides instant access to the cities' most important financial and economic information as well as the enhanced ability to audit tax receipts. By incorporating recent advances in computer mapping, we are also able to array the financial data on a street map of your city. A reminder --if you have been receiving data disks from the Board of Equalization but have been unable to translate the files, bring your diskette by our booth and we will print the non -confidential registration data for your city. Hope to see you there! de Llamas L:llb UARX::: ....::..... -. -...: Adjusted for reporting aberrations and one-time fund transfers, ongoing tax receipts forsales in Redlands during July through September of 1988 were approximately 7% higher than the same quarter of 1987. The increase for all of San Bernardino county for the same time period was 11.7% and for Califor- nia, 7.2%. Major sales tax categories were auto dealerships, construction and build- ing supplies and department stores which collectively generated 55% of the city's sales tax receipts during the current quarter. By individual business, the top 25 accounted for 61 % of Redlands total sales tax revenues. Redland's sales data was slightly skewed during the current quarter by $223,000 in one-time fund transfers that resulted from last summer's "point-of- sale" survey. This brought actual re- ceipts 30% higher than a year ago and made building and construction supply categories a more significant portion of the city's revenue base than normal. The resulting new ongoing revenue from the survey offset the overall sluggish- ness in automobile and soft good sales that is currently characterizing this seg- ment of merchandisers generally. Other significant changes in this reporting quarter included a number of major sales tax generators that appeared on the allocation reports for the first time. These included: LeRoy's Clothing Company, Becky's Famous Hamburg- ers, Superior Drug Stores, Econo Car and Truck Sales, Robertson Ready Mix, 320 300 280 280 240 a 220 0 200 0 160 180 140 120 100 so so 40 20 SAI.Y,S BY MAJOR BUSINESS CATEGORY LEGEND 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 RECEIPTS BY SALES < 1985. 1888 > Redlands Glass House, and Harry Adams Video. Statewide, the increase of 7.2% reflects a trend of generally steady moderate advances over the last six quarters. Measured in constant value dollars, third quarter 1988 sales for Cali- fornia were up 2.4% over third quarter 1987, after allowing for average price increases of 4.7% over the prior year. Taxable sales by department stores totaled $4.8 billion in third quarter 1988, up 3.2% percent over the previous year. New car dealers lagged other major retailers, posting taxable sales of $6.6 billion for an increase of only 1.2°/0. Strong gains were made by lumber and build- ing material dealers and specialty retail- ers who enjoyed gains of 16.4% and 11.4% respectively. Service stations reported taxable sales of $3.5 billion in the third quarter, an advance of 6.4%. Gasoline con- sumption was up 3.5%, while the aver- age price per gallon increased 4.1 % from 88.2 cents to 91.8 cents. In the industrial categories; sales for manufacturers of transportation equipment, leasing corporations and other companies in the class 85 group grew by 15.89%. Sales for heavy indus- try categories increased 11.52%; light industry and publishing 9.76%; and construction and contractor suppliers by 7.57%. THIRD QUARTER SALES GAINS KEY SOUTHERN CALIFORNIA COUNTIES (Taxable transactions in thousands of dollars) PERCENT INCORPORATED UNINCORPORATED CHANGE COUNTY CITIES AREAS UNALLOCATED TOTAL YR. TO YR. Los Angeles 15,760,593 836,610 1,414,391 18,011,594 5.0 Orange 5504,585 362,072 532,767 6,399,424 8.8 Riverside 1,335,883 336,998 134,682 1,807,563 13.4 San Bernardino 1,878,823 328,948 187,527 2,395,298 11.7 San Diego 4,350,818 200,260 372,811 4,923,889 8.8 Ventura 1,089,417 92,073 89,745 1,271,235 8.7 HTHDFRI...TTFR, nF I. 1 AMonS t4 ASSOCIATES FOR THE CITY OF DTAIMOND FeAR .-. ALS_n CATTnHr BY BUSINESS TYPE -,IN BUSINESS TYPE S BUSINESS ADDRESS ORDER --FY- 89/90- --- - - --- f.leanad Up Pu_ine_s Address- -- Account ^ Number Loc 1 ^---- 1 YTD FTs 3rd Otr 4th Gtr 1st Otr 211d Otr YTD -Total �Fi-_n/#Owner-Nave----- 01 - WOMEN'S APPAREL AND ACCESSORIES WFAR STS AT #CYNTHIA BARBARA BALD 21004 COOL SPRINGS DR SR AP 24808321 <( No Allocation File Available )> 'COUNTRY-WOOD-FASHIOFI-PI.:AZA-WON-- 1257-5-.-DIAMOND-BAR -BLV-SR-RP-17735965 -------------__--- 'USAN HUTTON INC *SUSAN HUTTON IN 2917 S. DIAMOND BAR SY AP 17772573 9HFA'S SCHOOL OF DANCE. 49HFAIS Sr 23411 GOLDEN SPRINGS DR SR AP 14711453 NFW- IDFA9-#MARJORIE KAHN-AMSTADTE--1241-K--GRAND —AVE Sk -AP 23820651`-------"--"---"--`-- - Rusinesses Fnr Type 01 = 5 -03FAMILY-APPAREL CIJFiTOM DFSIGNS BY RNBI 4RUBI .IF.WF. 3.41 S. DIAMOND BAR SR AP 23837696 " J-27— DRfIG - BRFA WFST PHARMACY INf, #BRFA WEST 936 DIAMOND BAR BLV SY EA 24770880 i.� FAMILY MEDICAL PHARMACY 4THOMAS R 750 101 N. DIAMOND BAR ALV SR AP 23776556 SAV-ON-O9L0"DRUG-STORES-#RMF.RICRN300----- S:-DIAMOND-BAR----BLV-SIr OH 30668933 — THRIFTY CORPORATION 4THRIFTY CORP 2797 S. DIAMOND BAR BLV SY AA 98002702 ,I GRAND PLAZA PHARMACY 4KENNETH D.K 1111 F S. GRAND AVE SY AP 17767358 _ Businesses ForType27 5, '34 - GROCERY STORES WITH LIQUOR LICENSES I-AIPFRTSOMB-#ALBERTSONIS-INC. 21080- COLIMA RO SY OH 30611675 -- -- ALPHA BETA r,OMPANY #ALPHA PF.TA CO 2825 DIAMOND BAR PLV SY EA 98037692 ''• OAK TREE LIQUOR *YOUNG HA KIM 900 N. DIAMOND BAR BLV SR AP 17770426 'VONS-COMPANIFS...INr-#THFVON5-COMP_--240.—__._S.-DIAMOND-BAR"—_BLV-SY""AP"-17632731._____.___-_..___—_-__— ._' RALPHS GROCERY COMPANY #RALPHS GR 1180 S. DIAMOND BAR BLV BY AD 14743151 -i LUCKY DISCOUNT CENTER #654 *LUCKY 1235 B. DIAMOND BAR BLV BY CH 96000418 �- __..___�__—_-- INKING R ND WINE SHOWBIZ PI ZAN'PLA ER SHOWBIZ PIZZACE 1900--- S.BREA-CANYON --RD---SY OH -30649434----- ------ _- SHANf.HAT PALACE RESTAURANT 3KAR f 2040 101 S. BREA CANYON SR AP 17701126 1• - MAMA SU MEXICAN RESTAURANT 4LARRY 3207 A S. BREA CANYON SR AP 40644073 WHOLE FNCHII.ADA -4RUHFH R-MILDRED --'-" "114-- _-- DIAMOND -BAR ---_--BLY SY-EA-24775349--' �,•, STRAW HAT #PIZZA HUT WEST INC 218 DIAMOND BAR BLV SY OH 20609827 i PAPA G S PI77A #CHUHG I.R CHOON W 303 G. DIAMOND BAR BLV SR AP 17758278 _GIAISTHE FACTORY 8 DELI #DOMINIC 1178 DIAMOND BAR -- BLV- SR AP 40642377 - -'- _-"-' -- ----' --- - - - RUDYIS PIZZA d PASTA #JERRY H.h D 1261 DIAMOND BAR BLV SR AP 17773529 NEW YORK PIZZA 4RF.H7AD RADPARVAR 2815 DIAMOND BAR BLV SR AP 17748551 - GERARD 6 GIGI #GINFTTF R.6 GERARD"-- " 514 " "-- " N. DIAMOND- BAR - - BLV - SR AP 17767174 -- -- - -"- - ---- - -" - -- "- -- - - - D'ANTONIO'S RISTORANTE 4AHTHONY B 608 N. DIAMOND BAR BLV SR AP 17711568 SUSHI KOYO #HIROMU & UTAKO TAKFMO 868 N. DIAMOND BAR BLV 5R AP 18685684 ��,' LUPFIS COCINA INC #LUPF'S COCIHA" '_""920"-"" "- N. DIAMOND BAR _ BLV- 'SR-AP"14694607-. _-" -- -------- -- ---"--------- - -_ -- -- - RFSTA4IRAFIT MgSI1MI #BTF.VE N.6 MARY 315 P S. DIAMOND BAR PLV SR AP 40638199 FISH 8 CHICK #MAO LIN CHOU h SHUA 326 S. DIAMOND BAR BLV SR AP 40628022 .JOLLY BAGEL DELI-#WAYNE STMONIAN — -39 � 2.. -- - S. -DIAMOND -BAR---- BLV - SR -AP -40633197 "` --"-- ----- - - I, EASTERN GARDEN 4TOUNG J.TSUEI h S 1155 M S. DIAMOND BAR ALV SR AF' 17767532 �•j ROTUND TABLE PIZZA 4RICHARD H.KFNN 1220 S. DIAMOND BAR BLV SY EA 24783213 IPT77A NUT #PI7.7A HUT OF SAN DIEGO - 223 - " - S. GENTLE SPRING LN - SY OH 25613882 ' PEACOCK CUIBINF. OF INDIA #ANUP MO 23.347 GOLDEN SPRINGS DR SR AP 17758407 MARTO'S PI77A #MRZ IHC,ETAL 23351 E. GOLDEN SPRINGS DR SR AP 17758130 •-ARAHMA BURGER #EILE.EN B.A LORI -,J.- - 1123 _ -'--- S. -GRAND - -- AVE 'SR AP '17727633 _.-"-- I,i CHOU'S SZECHWAN RESTAURANT #HSUEH 1241 L S. GRAND AVE SR AP 14712553 "LL IJL. II. LIN H BY rUS 1. NESS TYPE - IN BUSINESS TYPE S BUSINESS ADDRESS ORDER _`_..-FY S. BREA CANYDN-"---_RD-___ SR- 89/90 FiNa—.rn/#nuner Na ------ rlraned Up Pusinr ----' ---- s Address ------ 504 Account ----------- Number Lac 1 --- ------- 1 YTD FTs 3rd Qtr 4th Qtr 1st Qtr 2nd Qtr YTD Total ------- __' _ ___--=_ _-_- - ---' ---- �35 - FATTNG/DRINKING PLACES -PEER AND WINE Continued 2* j CHEVRON U S A INC #CHEVRON U.S.A. 150 S. DIAMOND BAR BLV DFNNY'S *RnPFRT T.OUARTARO 21316 F. PATHFINDER SY AP 17761996 (< No Allocation File Available )) � BL UF -;JEANS SALOON #RITA-J.000PFR ---350 5. TORITO LN SR AP�37760254 ----_ . -_.. - Businesses For Type 35 = 25 AA 17654152 DTAMOND BAR F.XXON #MOHAMFD WFFKI 350 S. DIAMOND BAR BLV -36=-EATING/DRINKING PLACES -LIQUOR --- 14636656 .JnSFPH ING.RAM -#JOSEPH INGRAM 2875-'--'"----9: DIAMOND BAR - —BLV__ JOJO'S RESTAURANT INC 4JOJO'S RFS 20955 COLIMA RD SY EA 24734307 - CIA9STC'S #SX DIAMOND PAR 245 GENTLE SPRINGS LN SR AP 23839394 E. GOLDEN SPRINGS CASA0'RRIFN'S #CASA-O'PRIFN'S IN --52640------------C,gLDEH SPkINGS' DR--'SR-AP-24793917 2* i- FRANK-WARD"CHEVRON-#FRANK M.74-F.AY--"21324_ - MANDARIN TASTE #KAO-WET INCORPORA 23391 - GOLDEN SPRINGS DR SR AP 17723510 F. PATHFINDER 1 KICK'S #rHRISTINE OKARMA t LARRY 23401 GOLDEN SPRINGS DR SR AP 17769996 11usinesses_For-Type 36--=5-- —_--- 98 - HEAVY INDUSTRIAL EQUIPMENT . 62 - SERVICE_ STATIONS DIAMOND -BAR SHELL-#GHODRATDANAEI-_-""3241 S. BREA CANYDN-"---_RD-___ SR- AP 17759738— -----------_---- -- "------- --__-- MOBIL OIL CORPORATION *MOBIL OIL. 504 N. DIAMOND BAR BLV SZ OH 98035767 2* j CHEVRON U S A INC #CHEVRON U.S.A. 150 S. DIAMOND BAR BLV SZ BH 18602500 --POWFR SHELL #JOF A -.POWER; FTAL -"---- 206_-____ 5: -DIAMOND -BAR— _- BLV- SRP -A 17777143 --'"—"- --"-- -- -- - -""- --" ------ KWIK GAS #AL -SAL OIL. CO.INC. 301 S. DIAMOND BAR BLV SY AA 17654152 DTAMOND BAR F.XXON #MOHAMFD WFFKI 350 S. DIAMOND BAR BLV SY AP 14636656 .JnSFPH ING.RAM -#JOSEPH INGRAM 2875-'--'"----9: DIAMOND BAR - —BLV__ SR -AP -17720479— ------- __---- - "__--- - --- 57 ARCO #FRANK M.t GAYLE AWARD 3302 S. DIAMOND BAR BLV SX AP 17653230 2* MOBIL. OIL. CORPORATION #MOBIL OIL 22628 E. GOLDEN SPRINGS DR SZ OH 98035767 2* i- FRANK-WARD"CHEVRON-#FRANK M.74-F.AY--"21324_ E -PATHFINDER_ ----RD--SX-AP-17653230-2*— "--"" "—----_--"'--- - --- -' -- -- FRANK WARD CHEVRON #FRANK M.t GAY 21324 F. PATHFINDER RD SX AP 17653230 2* Businesses For Type 62 = 11 98 - HEAVY INDUSTRIAL EQUIPMENT - - - �- K N S MACHINERY SERVICES INC #K.N 1310 BARBERRY LN SR AP 24821243 i.. --FDC ACQUISITION""IHC-#FDCACQl175I7—"-""930----5.-"PREq_- CANYON— "--"-RD—SR--OH 30649915-- TAKYn INTERNATIONAL CORP *TAKYO I 2241 FVERGRREM SPRIN DR SR AP 17772331 - CROSPY VALVE t GAGE COMPANY #CROS 2355 E. GL.DN SPNGS SS OH 14020563 YnL..IN CORPORATION #YOLIN CORPORAT" ---- __651---"---S.-GREAT BEND _..____-DR-SR AP -17776009 '"—'--- -_---` --`--- TRANS WORLD TRAINS #ROSE MAY STEF 1947 LOS CERROS DR BY AP 17775947 PHORE MANUFACTURING #.JAMES J.ARF.N 1229 2 PORTO GRANDE DR SR AP 11746124 _ AFM -SUPPLY -COMPANY -"#KAY-LINDA-MAR --21042 SILVER -CLOUD SR_AP-23776125-- —_---"_. - DOUGLAS TANK SALES t SERVICE CO # 23341 WAGONTRAIL RD SR AP 17758406 SHORGARD INCOME PROPERTIES VII #S 21035 E. WASHINGTON ST BY OH 30671642 ' Pi.nninesses For Type 98 -10- —__. _.-_-___._. 99 - LIGHT INDUSTRIAL EQUIPMENT `DAYCn_GRAPHICS-#DAyr.o GRAPHICS`- ''- 359 —AI'AMO-HEIGHTS--"-DR— -SR-AP-17723254- - — ----__-- -----_--_-- -_ - HHFI.P #ALICE LEA PARFIELD,ETAI.. 1930 125 BREA CANYON RD SR AP 13846331 FHGINFERING RFSFARCH FTAI. *FNGINF 1930 S. BREA CANYON RD SR AP 17760029 - WALLACE t-TIERNAN INC-#WALLACE t'_---- 1930-_--__-S.-AREA CANYON ---_._RD'_-SZ OH 30688579--_-_--_-- INTER STATE ENTERPRISES CO #STEVE 1930 RM150 S. BREA CANYON RD SR AP 17750589 INSTANT CONTACT INC #INSTANT CONT 2600 S. BROKEN FEATHER LN SR AP 17777014 1_ VAIIGHN J GARDNER #VAUGHN 'J.GARDNE' -- 21733 _- BRONCO -' - -lN SR"AP-17745250'" -----_—_____" -- - -- ---- `- - ---- --- -- _-- PASIGAN FNTERPRTSE *JOEL PASIGAN 523 CHARMINGDALE RD SR AP 17773998 MULTI 9CIFNTECH CO LTD *HUNG rHUN 3522 COTTER RIM LN SR AP 23764063 WILLY'S PORROMF.O LIGHTING CONSLT' 150 -- - ---COTTONWOOD -COVE DR SR - AP_ 17770006 JAY'S CUSTOM FABRICATORS #.JAY AND 610 DEL SOL LN SR AP 17774096 - Hinder 1. iter HF Llamas and AssaciataF. (714) - 625-6736 Run Date: 12/1.9/69 11.;03:57 HINDFF L.I TFF2� DF LI._AMAS & ASSOCIATES FOR THE CITY OF DIAMOND BAR ALLOCATIONS BY BUSINESS TYPE - IN BUSINESS TYPE & BUSINESS ADDRESS ORDER Firm/#Owner Name Cleaned Up ------------------ Puri-ness Address Ac—nt Number Loc I J YTD FTs 3rd Otr 4th Otr 1st Gtr 2nd Otr YTD Total 99 — LIGHT INDUSTRIAL EQUIPMENT Continued j LFO D RUBIN #LEO D.RUBIN 1179 N. DIAMOND BLV OR AP 17107543 (f Nn Allocation File Available )) .' i_PRINTS- UNLIMITED -#REYNAI_DO G.GARC 564 ----- --- N: -'DIAMOND BAR -BLV SR -AF -17769205- „' F S GRAPHICS #FRANKLIN S.R NINA 0 1200 106 S. DIAMOND DAR BLV OR AP 40638947 .. SIR SPEEDY PRINTING CENTER #MICHA 1345 G S. DIAMOND BAR ELY OR AP 23764006 AMERICAN CARROUSEL WORKS INC#AMF --21209 - FOUNTAIN SPRING - OR AP23020916-,_-- - - [AMP POST PRINTERS #WILLIAM PLANK; 24347 F. GAZEBO CT OR AP 34711559 CYCLONE CARTRIDGE COMPANY #CYCLON 23441 181 GOLDEN SPRINGS RD OR AP 17731590 - UI_TRAMED-SERVICE#SCOTT LEONARD H_ -23441- - 207 -' GOLDEN SPRINGS - - -SR -AP 23771511--- 3771511-__DIAMOND DIAMONDPAR PRINTERS #FREDERICK W 23443 GOLDEN SPRINGS DR OR AP 17769131 - MAX GOLF SHOP #RIVIFR'A ENTERPRISE 1125 S. GRAND SY AP 17763894 NOFLCO #ROMEO G.NOEL-._..__ _.._._____-24248---._ "."_.HIGH KNOB... --- RD -..SR -AP 24894111 `--------- ----.-.-- _- - '--- - _. ._: - VER'MII_YEA PRODUCT DISTRIBUTOR'S #V 27P24 90 E. HILTON HEAD DR OR AP 17752034 MICHAEL N BILYK #MICHAEL N.BILYK 23564 JUBILEE LN OR AP 24891106 " FI_17APETH L YAMAUCHI #ELIZABETH L_ _-_ 601- --�_ - -' JUNEWOOD - - - - - SR -AP 17777477---- - --- -- - - AIDELANO INC tALDELANO INC. 24021 LODGE POLE RD OR AP 17726193 CALICO TRADING INTERNATIONAL #CAI_ 20653 A3 LYCOMING ST OR AP 17779869 - MFTRONICS INC #METRONICS INC.- -_-- --1029-"' MARC -- CT ---SR AP 17782274 T .JOIST h PEAK TECHNOLOGY INC #I 23805 MEADOW FALLS DR OR AP 17773516 SCIFNTRAX CORPORATION #SCIFNTRAX 1736 MORNING CANYON RD OR AP 23794913 -'GLEDCO ENTERPRISES #GLFNEDGAR -FI----21R24 - F. PAINT BRUSH LN OR AP 17771995 - -- _ PROCESSOR APPLICATIONS LTD #PROCE 203 N. PALO CEDRO DR OR AP 23672597 • ACTION INDUSTRIES #JFFFRF.Y W.GRAS 1121. PF.BBLEWOOD DR OR AP 24873445 ,_FABRIC FABLES #PATRICIA-ANHDREA F------434 -- "--""-PLATINA- -- "-"---DR OR AP 17720769_--- TOOKEN INDUSTRIES INC, #TOOKEN IND 1229 ,_ PORTO GRANDE DR OR AP 17756813 [AVON GLORIA DFMOTT #L.AVON GLORIA 23826 PROSPECT VALLEY DR OR AP 23791539 I" R T-GFNFRAC-MERCHANDISE#LII_IAN _ " 113 "- S. PROSPECTORS -__" RD OR AP -17774581- -----------------------__.-_--____-"._ - ---:i',. TECH WEAR INCORPORATED *TECH WEAR 374 123 S. PROSPECTORS RD OR AP 17762118 ' CAL. SIERRA MACHINE CORPORATION #C 1460 ROLLING KNOLL OR AP 23821002 TICHIA-TRADING05 A-COLTD #TICH "-603 - ---SKY ""-- "-CT`-"-Sk`AP-24895455 •. COSMO DYNAMICS ENTERPRISE 411-00 K 24231 BOFTWIND DR OR AP 17749452 AI.STAR CREATIONS INC #ALSTAR CREA 925 S. SUNNYHILL PL OR AP 17769948 - COMPUTFR SERVICES UNLIMITED-#SHAS --24438--_---- - "" THUNDER TRAIL OR -AP-17769620 _ ------ - -- -------__--"" " -- - -------- - _--- - NAFCO *PAULA C.6 JUDD NAFZIGER 22902 TRUE GRIT PL OR AP 24834834 PACKAGING SERVICES h SUPPLY #REAL 418 WILLAPA LN OR AP 17742517 ""CHINA TRADE d CONSULTANTCOLTD # - 901- - -- ----WOODSPRING- - PL .- OR AP 17776373_-_-- - - - ---- -- -- _-- - --__-- - -. ---- ---- --__- - - Businesses F -r Type 99 = 46 Total No. Of Businesses On File 510 „�— •�—Total hlo: O`f f.+tlsxnesseti Prxn'Eed":ifA _-- --` - - Total Na. Of Esus, Types Printed = 9 i --_ _�.gH9T1179n..-SHOE-FUNll_.TRANSFERS-PLLIS-REGULAR-PAYMENTS- FOR- THIS FEFORT. Rareipts Fund Regular -- FPi xbH transfers-Pay�ient�t aZs ^: "i ---------- ---------- --------- i.. r r —-�1=d-Quarter no all.ocat�n fire ava31-�ikile -- Ath Quarter -lst Quarter 7iid-Quarter — ------------------------------------------------------ -TOTALS -----`--- ---` ---- ---- ----- ------- -_TOTALS - - .9 C" I Hi nAo,r'I;i-o.r r10 1 70,0 ,••a SAL -E-`."3 I Ax I I I 1\1 D E: RL I TET`, SECOND FWAMOR RUNIPTS FIRUT OL)ARTER SALES CURREN]- FOUR SAME FIERCE.NT R( 0LjAR,rT-7F,, Q U P, Rl E R MAMER W.-. CLINULATIYE 19 F.(3MF,(-,,rfY NAME SI?01.--- PERMvr IUMBER REMPTS AVERAGES YEEAR 1"0"1 f -3L 71 XXXXX,�XXX>:YXXXXXXXXXYXXXX.,.XXX I SY ON XXXXXXXXX 3,3so 3,493 2,475 0.21% 68Z 71 ! 72 XXXXXXXXXXXXXX'.XX',.'XXXX.,:XXXXXX 61 SR AP XXXXXXXXX 3,337 3,056 3,055 0.24% 69% 72 1 X X X X -X X XX X -,X X X X X X X XXX)('X,X ): y X X X X 3 BY EH XXXXXXXXX 4,694 2,354 0.24% 69% 73 7 74 XXXXX):XXXXXXXXXXXXXXXXXXXXXXX IB BY AP XXXXXXXXX 3,305 3,962 9,312 0.24% 69% 74 75 XXXXXXXXXXXXXXXXXXXXXXXXXXXXX 62 SR AP XXXXXXXXX 3,221 3,513 3,3e4 W23% 69% 75 :7:.) '.;',XXY.XXX),XXXXXXXXXxxxxxxxxxxxx 18 SY AP xxxxxxxxx 3,109 3,341 3,e65 0.23% 69% 76 t 77 XXXXXXXXXXXXXXXXXXXXXXXXXXXXX 99 SR AP XXXXXXXXX 3,136 2,956 1,702 0.23% 70% 77 7B �,'X.',..X.?.Y.�,',XXXX�',XXXXXXXXXXXXYXXX 62 SR AP XXXXXXXXX 3,110 3,601 3,230 0.23% 70% 78 79 xxxxxxxxxxxxxxxxxxxxxxxxxxxxx 50 SIR AP XXXXXXXXX 3,100 3,216 3,212 0.23% 70% 79 01. XXXXXXXXXXXXXXXXXXXXXXXXXXXXX 62 SR AP XXXXXXXXX 3,066 2,S62 2,BB4 0.22% 70% Bi 1 3--) XXXXXXXXXXXX�XXXXXXXXXXXXXXXXX 30 BY AS XXXXXXXXX 3,066 2,474 2,SS5 0.22% 71% 80 r32 XXXXXXXXXXXXXXXXXXXXXXXXXXXXX 24 SR AP XXXXXXXXX 3,045 3,03s 2,eAS 0.22% 71% 92 93 XXXUXXXXXXXXXX"XXXXXXX.XXX Y 62 SR ,) I -' X. X X XX X X X X 2,993 3, 080 2,997 0.22% 71% 84 XXXXXXXXXXXXXXXXXXXXXXXXXXXXX 61 SR AP XXXXXXXXX 2,999 2,057 2,917 0.22% 71% 94 35 XXXXXXXXXXXXXXXXXXXXX}XXXXXXX 24 BY FH XXXXXXXXX 2,96a 3,196 2,620 0.22% 71% 95 F56 XXXXXXXXXXXXXXXXXXXXXXXXXXXXX 24 BY AD XXXXXXXXX 2,939 2,070 2,670 0.21% 72% B6 07 XXXXXXXXXXXXXXXX.XXXXXXXXXXXX 62 BY AP XXUX"XX 2,SS9 3,033 335 0.21% 72% 87 xxxxxxxxxxxxxxxxxxxxxxxxxxxxx 90 BY AA xxxxxxxxx 2,S54 1,031 1,164 0.21% 72% 89 89 XX"XX"XXXXXXXXXXXXXXXXX"XX 99 SR AP XX "XXUX 2Q07 1,407 1,370 0.20% 72% 89 C) XXXXXXXXXXXXXXXXXXXXXXXXXXXXX 16 SR AP XXXXXXXXX2,5O4 2,754 2,356 0.20% 72% 90 ?.l. x X.V. 'X x X l%'lX,X,)(XX Y. X,-, -X',XXX XXX X xXXX X X 62 SR AP XXXXXXXXX 2,SO3 6,726 2,745 0.20% 73% 91 52 XXXXXXXXXXXXXXXXXXXXXXXXXXXXX I BY AS XXXXXXXXX 2,740 3,366 2,921 0.20% 73% 92 9---� XXXXXXXXXXXXXXXXXXXXXXX, XXXXXX 62 SR AP XXXXXXXXX 2,720 2,94S 2,492 0.20% 73% 93 94 XXXXY''.�X%XXXXXXXXXY''XXYXXYI*XXxxx 19 ER AP XXXXXXXXX 2,657 2,9543,015 0.19% 73% 94 V5 xxxxxxxxxxxxxxxxxx xxxxxxx xxxx 1 9 SR O N XXXXXXXXX 2,630 3,309 2,035 0.19% 73% 95 96 XXXXXXXXXXXXXXXXXXXXXXXXXXXXX 62 SR AP XXXXXXXXX 2,614 V 2 a65 1,729 0.19% 7A% 96 97 XXMX"XXXXXXXX? XXXXXXXXX"XX 62 SR AP XXXXXXXXX 2,540 1,962 3,735 0.18% 74X 97 98 XX" 4 BY ON XXXXXXXXX 2,524 2,002 1,715 C"18% 74% 99 99 XXXXXX"XXXXXXXXXXXXXXXXX"XX 36 BY ON XX"XX"X 2,4e9 2,627 C) 0.18% 74% 99 100 31 BY ON XXXXXXXXX 2,4B2 2,750 2,442 0.16% 74% AMOUNT PAID BY FOP 1..)0 (DUfl.-Er'S 1023,531 959,904 S15,104. 74.36% 7q."/.' PERLMA PAID BY TOP 300 OTRATS 7 4 . - -'*, E, 6P. 1.7% 6e..) . 5117. VOTAL. PAIJ) Ry f;d-1 FILH 1 ;3 1. 7,z, „ 53. () 090 1. , 2221 , 9E34 1C- LCM11F I F I AL. I Ot I E)0 NOT C.AlPy Of"", 1) 1 S TRJ F"UTE. 1,1I r I IOLIT AUTFICIF': I ZA I CRI C-C)NF I 1)[J'A I A Al I NFORNA'T I I)N DD 1101 COPY D I STR1 DLITE': W T HiOU F AUJ I IDRI ZATI ON SAHFIL.FE CITY' TDP TOX F:,f-.,DDUCEj;;s HINDERL c,ECOND DUARI'ER F%ECE1P-fG --- FI:RST SALES CURRE'ril I-CILIF" 181'-NMF� P E E N T CIUAR i ER QUARTER: GUARTER or- CUMULATI VE RANI--'. COMFIANY NAME SBOE PERM 1 -1 NUMPER RECEIPTS ('1VERA3ES PR101,' YEAF., TOTAL I XXXXXXXXXXXXXXXXXXXXXXXXXXXXX 62 SZ BH XXXXXXXXX 1::'7 ,:=''32 1_.1..4984 53,415 9.98% 10% 2 XX"XUXMXXXXXXXXXXXXXXXX"X 50 BY AR XXXXXXXXX 63 101 59,2CK) 37,999 4.58% 15% XXI{lill."*,(XXXXX)(XX.XX"<XXXXXXXXXXXX 99 SY AP x}.uxxnx 55 a3S4 5C653 44,476 4.06% 19% 4 XXXX)'.XXY.XX'),XXXXXXXXYXXXXXXXXX 7 BY GH XXXXXXXXX 45,W -W) 58,496 43,600 3.327% 22% 5 XXXXXXXXXXXXXXXXXXXXXXXXXXXXX 60 SX AP XXXXXXXXX 41,366 41,711 33,016 V01% 25% C. XX"XXUXX"XXXXXXXXXXXXXXXXX 3i BY AP XXXXXXXXX 32,553 34 782 0 2.36% 27% xxxxxx"Xxxxxxxxxxxxxxxxxx"X 7 BY CH XXXXXXXXX 3 1 , 439, 44, 061, 8i), 592 2. I (),y S XXXXXXXXXXXXXXXXXXXXXXXXXXXXX 82 BY AP XXHXXUX ;",`?i06 3, 503 42,771 2.22% 32% 9 X X"X X XX X X XXX \ X X XX X X XXX XX X X X XXX 60 BY AP XXXUX"X 26 a24 2q 510 17,003 1191% 341/ 10 XXX"X"XXXXX"XXXXXXXXXX"XX 34 SR AP XXXXXXXXX 126, 30 7 J. D , 7.1. 6 A. 0 , 9.11.9 1 . 91% 3 Wr'.' !I XXUXMX"XXU XX"X"XUXX"X 60 SR AP XXXXXXXXX 23,7SS 22,642 19,235 1.73% 37% 12 XXXUXX"XXUXXXX"XXX"XUXX 27 BY OH XXXXXXXNX 10,6&1 16,750 le,331 1.36% 39% 13 X X X H X U X X X " X X " X " X X " X X" X 34 S 'Y CH X"XX X X X X XX 15,779 15 � 2o2 17,676 1_..1.5'A 40,11, 14 XX"XUXXXXXXMXXXXXXXXXXX"X 91 Sto M! XXXXXXXXX 15,726 14097 11 J*6 1..1.4% 41% 15 X X " X X " X X X " X X " X X U X X X X X X X X 90 BY AP XXXXXXXXX 15, 530 221 6, 4--r,7 I . .1. --. �; % 42% 1.6 XXXXXXXXXXXXXXXXXXXXXXXXXXXXX 99 SR AP XXXXXXXXX 14,522 C) 1.05% 43% 17 XX"X"XHXXXXXXXXX-XXXXXX"XX 50 BY EA XX"XX"X In570 I� ISO 1j,391 0.91% 4 0'. 10 XXXXXXXXXXXXXXXXXXXXXXXXXX "X 19 BY DH XX"XXUX 12a3O 11 , 569 cy i).91.% 451% 19 XXXXXXXXXXXXXXXXXXXXXXXXXXXXX 85 SZ DH XXXXXXXXX 12,266 R J365 1,294 0.89% 46% 20 XX"X" X"XXXXXXXXXXXXXXXXXXX 93 9Z OH XXXXXXXXX 11,972 19.,_:1.'5 10 192 0.87% 47% 21 XX"XX"X"XXXXXXXXXXXXXXXXXX 91 SR OH XXXXXXXXX 11,960 10,240 9,640 0.87% 48% 22 XX"XUX"XXXXXXXXXXXXXXXX"X 82 SR AP XX"XXUX 11,646.1=;,"77E( 1,940 11,9400.85%48%._K. 0.85% 48% 23 X X." X H X X " X X X X X X X X X X X X X X " X X 94 SR f-, P XXXXXXXXX 11020 logm 9 awl v 93% %% 24 XX"X"XX"XXXXXXXXXXXXXX"XX 60 SR AP XX"XX"X 11,201 S,342 5,195 0.81% 50% 25 XXXXXXXXXXXXXXXXXXXXXXXXXXUX 36 BR AP XXXXXXXXX 9,911 10,61 9,300 0.72% 51% 26 XXXXXXXXXXXXXXXXXXXXXXXXXXXXX 34 BY AP XXXXXXXXX 9,710 6,024 11,554 0.71% 52% 27 XXHXHXMXXXXXXXXXXXXX-'-,XX"X 99 SR AP XXXXXXXXX B,949 4 J351 12 A36 0.65% 52% 28 XX"XMX"XXXXXX"XXXXXXXXXXX 86 SR AP XXXXXXXXX B,259 4,592 1,336 0.60% 53% 29 XXXXXXX"XXXXXXXXXXXXXXXXMXX 96 SR AP XXXXXXXXX 8,109 5 a14 4,"S Q,.`_9% 53% 30 xxxxxxxxxxxxxxxxxxxxxXXXXX"X 4 BY OH XXXXXXXXX B4O51 S,141 5,905 0.58% 54% 31. XXXXXXXXXXXXXXXXXXXXXXXXXXXXX B6 SR AP XXXXXXXXX 7,905 6,466 5,445 0.57% 55% 32 XXXXXXXX"XXXXXXXXXX"XXXXXXX 98 BY AP XXXXXXXXX 7,S23 0,594 5,971 C)...'% 55% 33 XXXXXXXXXXXXXXXXXXXXXXXXXXXXX 62 SX AP XXXXXXXXX 7,242 6,745 3,592 0.53% 56% 34 XX"XX"XXXXXXUXXXXXUXX"XX 62 OR AP XXXXXXXXX 6,792 6,27S 4,e65 0.49% 56% 35 X X "X " X" X X X X X X X"XX XXX X "X X 15 SR AP XXXXXXXXX 6, 757 4,147 IJ315 0.49% 57% C-C)NF I 1)[J'A I A Al I NFORNA'T I I)N DD 1101 COPY D I STR1 DLITE': W T HiOU F AUJ I IDRI ZATI ON s TAX r--'R0DLjCEF,-1,.3 . ..... . . ..... .... ... ... .... ... ... .... H I NDERL I I F., DE L[-.(�,IvIAS & . 3 C) c I �-j I f.i-B FIRST cnMRTER, SPA -ES 0 -MR: EI'%I I FOUR ..... ..... .. SO"ME: - QUAMMR MMMMR MMTMR I.. PEF-,' cm. OF: RANK ORDER PF:%'1DR (A-jAri`FEI`Rs SBOE FSRMIT INIMSER RL*:CEIPTS A4±17 'ic . jr..�.3 I -:,R 1 (31:1 1 .. 0 . 1 - nt.. 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XXXXXXXX 90 BY AP XXXXXXXXX 15,550 5,221 11,S66 1.14% le�1 1.4 1.7 17 15 1;. 1-5 15 -19 XXXX"XX 99 SIR AP XXnXXnx 11522 3031 6,437 1.13% 42% 15 30 XXXXUXX 50 BY EA XXnXX"x 1,070 0 11,391 1.05% 0.91% 43% YXX,z,'Y,XXX 15' BY OH XXXXXXXXX 12,530 11,56S 44% 1. .1. 7 1.9 1.6 16 1.7 1.4 XXXXUXX S5 SZ OM XXnXX"X 11266 065 0 1,294 -,c 1% 0,Rq% 45X 18 12 29 26, x x x x X X, XA, XXXX"XX 1? 3 91 SC CHI SIR OH xxxxxxxxx XXHXXUX 11,972 11,013 10,692 0.87% 46% 4 7% .16 19 24 19 23 20 2-1, 19 7 2,.�.; IS 20 XXXXUXX S2 SIR AP XXnXXux 11 J60 . 11,646 1124B 9,64S O.B7% 48% .1. 21 26 21 25 W A. 22 23 17 XXXXXXXX 9M SIR AP XXUXXXXX 11,420 13,77S 11,940 0.95% 48% 22 2() 15 1.f.r 1.4 1-. 1.6 23 XXnXUX 60 SIR Ap X"XXX"X 11,201 10,737 S,342 q,BqI 0.83% 49% -.1. -1-7 2'.,.*-, 22 4 20 20 2 - 24 24 22 XXUXUX 36 SR P)p XXX.,.<XXXXX 'P , 9 11 10,e6l 5,195 9,3so 0.131% 5 W.' 24 24 3? 3�1 29 252y XXXXXXXX 34 BY AP XXxXXXXXX 9,710 6,S24 0.72% 51% . 2 is 25 19 2,3 16 26 1.9 21. 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T4. 73 83. 78 97 66 !HXX 19 SR i.I1-1 XX X X X XX 2030 3 aw 2,035 0. 19% 73% ?5 59 31 77 6�3 96 WXX 62 ER AP XX"XX"X 2,614 V 2,165 1,729 0.19X 74% 96 MXX 62 SR AP XXXXXXXXX 2,540 1,962 3,735 0.18% 74% 97 56 cxxxx 4 BY OH XXXXXXXXX 2,524 2102 1,715 0.18% 74% 98 96 60 MXX 36 BY OH XXXXXXXXX 2,4e9 2,627 0 0.18% 74% 99 72 55 4:2 ?G 55 i4EA 90 54 (UXX 31 BY OH XX"XX"X 2,4e2 2,7SO 2,442 0.18% 74% *%*76 (MMETSi 1:, 023, 53.1. 959!, 904 91.5 1.10 1. '74. --';6% 74% OTMETS 74. 3�.A 60.1774 51 % ,ET�3 1. , 7 6, (.) 1,4C)SO)"90 1,224,984 .111(1. Q 0 % j -00"X CC111,1F I DEN Fl AL DiD NOT COF'Y OR WT-THOLIT PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES STATE OF CALIFORNIA, PROCLAIMING THE MONTH OF DECEMBER, 1989 AS "STRAP YOUR WATER HEATER" MONTH IN CONJUNCTION WITH THE YEAR-LONG EARTHQUAKE SURVIVAL PROGRAM IN SOUTHERN CALIFORNIA WHEREAS, the City of Diamond Bar adopted and implemented the Earthquake Survival Program which encourages residents to take a different precaution each month; and WHEREAS, the loss of life and property can be greatly reduced if appropriate preparedness measures are taken before a damaging earthquake; and WHEREAS, the month of December has been designated as the month to strap your water heater, which is a valuable source of emergency water, in conjunction with the Earthquake Survival Program; and WHEREAS, all residents of Southern California are encouraged to continue taking emergency preparedness precautions to make themselves more self-sufficient in the event of a catastrophic incident, such as a major earthquake; and WHEREAS, the year-long educational campaign, known as the Earthquake Survival Program is recognized as a convenient method for residents to better prepare themselves and also to enhance their awareness of the ever-present threat of earthquakes; NOW, THEREFORE BE IT PROCLAIMED by the City Council of the City of Diamond Bar that the month of December, 1989 is STRAP YOUR WATER HEATER MONTH in the City of Diamond Bar and the City Council encourages all residents to prepare themselves by strapping their water heaters to a secure surface thus preventing them from toppling over in an earthquake. This preparedness step will help prevent the rupturing of the water heater gas lines which could result in explosion and fire. Additionally, the valuable water supply contained in the water heaters will be preserved. yor ATTEST: City Clerk of the City of Diamond Bar A G E N D A D O C U M E N T A T I O N A V A I L A B L E C I T Y O F D I A M O N D B A R M E M O R A N D U M TO: Personnel Committee: Councilmember John Forbing Mayor Pro Tem Paul Horcher FROM: Robert Van Nort, City Manager SUBJECT: Job Classifications DATE: August 27, 1989 The attached Job Descriptions have -been prepared for those positions currently authorized by the City Council. It is necessary for the City Council to adopt classifications describing the deeds and experience for each position. It is requested that you review the attached draft classifications as members of the Personnel Committee. At your convenience I am ready to meet and discuss these so that they can be brought to the City Council for their consideration and approval. Robert L. Van Nort City Manager RLVN/pds *****REVIEWED AND APPROVED BY PERSONNEL COMMITTEE — SEPTEMBER 1989 CITY OF DIAMOND BAR JUNIOR CLERK TYPIST SCHEDULE B Job Description Under supervision of department manager, performs a variety of clerical and general office duties as a staff member in support of departmental operations. Duties Performed (These examples do not include all the duties which may be assigned; any one position may not include all the duties listed.) Types and proofreads reports, contracts, memos, agenda, invoices and general correspondence. Acts as department receptionist, answers telephones, serves at Public counter, answers inquiries, collects fees and issues receipts. Performs record keeping functions; maintains and updates files; assists other departments by providing information on policy, procedure and records. Prepares special and bulk mailings; sorts and distributes departmental mail; orders departmental supplies. Adheres to city and departmental policies and procedures; performs related duties as required. Minimum Qualifications The operation of work processing terminals. equipment: and computer Correct Business English, including spelling and punctuation procedures and -filing techniques. Perform clerical functions independently, and make sound decisions in accordance with established regulations, procedures and policies. Exercise good judgement, courtesy and tact with staff and public. Follow oral and written instructions; make routine calculations and perform repetitive duties to their completion. Type accurately at a minimum rate of 45 words per minute. CITY OF DIAMOND BAR JUNIOR CLERK TYPIST Education and Experience Two years of responsible clerical work. Graduation from high school, or the equivalent. Any combination of experience and education that would provide the required knowledge, skills and abilities would be qualifying. License Possession of a valid California Drive's License CITY OF DIAMOND BAR CLERK TYPIST Job Description Under general supervision, performs a wide variety of general clerical, typing, and record keeping duties; performs related duties as required. The Clerk Typist is the level class in the clerical series. the class is distinguished from the other clerical classes by the variety of tasks performed with only occasional instruction or assistance. Work is normally only reviewed on completion. Decisions are made under established guidelines and procedures, such that successful performance of duties assigned to positions require working knowledge of the assigned work unit. Positions of the class may direct of lower level clerical personnel. Duties Performed (Duties may include, but not limited to, the following.) Types a variety of documents in draft and final form, such as correspondence, standard forms charts, and reports using standard electric typewriter, word processing equipment, or keyboard remote terminal; types from written, recorded, or printed sources, and/or oral instructions; proofreads materials for correct grammar, spelling, and punctuation. Prepares, validates, processes, and/or checks a var-lety of documents and records, such as invoices, requisitions, authorizations of deposit, and public notices for completeness, accuracy, and submission standards; may compile and record fiscal transactions according to established procedures; may receive fees and issue receipts. May receive the public/work unit clients and answer calls; determines how incoming calls should be routed; directs people to appropriate offices; answers routine questions; explains routine procedures, processes, or departmental activities; distributes and explains forms, such as registration or application forms; schedules appointments, training, or examinations; obtains routine factual information to create or update client/work unit files; provides routine assistance. Compiles routine reports by extracting and/or tabulating information from a variety of sources, such as files, correspondence, meeting notes, logs, previ.:ous reports, and/or oral instruction. Provides support to City committees by collecting and duplicating informational materials, preparing standard agendas, scheduling meetings, distributing materials, and typing minutes from draft copy. CITY OF DIAMOND BAR CLERK TYPIST Duties Performed Continued Sorts and/or files materials such as correspondence, record cards, applications, documents, employee records; prepares mailings; maintains files; conducts systematic file -search for misplaced materials; maintains cross reference files or indices; purges filing system. Operates a variety of office equipment, such as photocopiers, micro -film readers, data terminals, peripheral equipment; may perform equipment/system maintenance checks. Assists others in the performance of related tasks. 4ualifications Any combination of education, training, and experience that would likely demonstrate possession of requisite knowledge, skills, and abilities. Example combinations include one year of experience comparable to that of a Clerk in a City; and completion of high school or its equivalent, supplemented by specialized training in the clerical occupational field. Working knowledge of related office methods and procedures; office equipment operation. Skill in the operation of a variety of office equipment, including typewriter operation at a rate of So wpm, or word processing equipment at a comparable rate. Ability to use and edit for correct English grammar, punctuation, and spelling; understand and follow verbal and written directions; learn to operate word processing equipment and maintain related files; receive the public in person or over the phone; communicate effectively both orally and in writing; apply and explain regulations, policies, and procedures; maintain . records and perform specific program activities; make accurate arithmetic computations; establish and maintain cooperative working relationships. CITY OF DIAMOND BAR SECRETARY TO THE CITY MANAGER Job Description Under general direction serves as secretary and general administrative aide to the City Manager and administrative staff; supervises other clerical employees and helps to coordinate office operations for the Manager and his immediate staff; assists in maintaining proper flow of information and communication between the Manager and departmental administrators. City Council, and the public; coordinates arrangements for meetings and functions; and assumes and performs numerous related duties as reauired_ Duties Performed Organizes the flow of communications, paper work, and activity through the Manager's office, including department heads, elected officials, and the public; greets, informs and directs the public as appropriate; evaluates requests and questions and provides appropriate information or routes them to proper office; maintains Manager's calendar and schedule, makes follow-up calls, and initiates calls as necessary; drafts correspondence and memoranda independently; follows up on and expedites receipt of decisions, answers, and information of special management or Public significance; assembles Council agenda materials related to Manager's activities and follows up on agenda mems emanating from other departments of special interest to the Manager; takes dictation including conference dictation at important meetings; assists the Manager and Councilmen in their various official requests and activities; organizes and oversees the Manager's office filing system, basic data about the City, and the routing, location, and status of all important transactions in progress; supervises other clerical employees directly and coordinates the work of other office personnel indirectly; communicates informa- tion, advice, and instructions as an agent of the Manager. Organizational Responsibilities This is a unique position in the City, reporting to the City Manager, and is responsible for coordinating and expediting the two-way flow of communications and paper work between this office and all City departments efficiently. Special dimensions of responsibility are added because of the close working relationship with the Mayor or, Councilmen, Commissioners, press, and the public, and because of the growth and development of the City. Class is exempt and confidential. Experience and Education Graduation from high school, or equivalent business course, supp- lemented by comprehensive instruction in office management; and CITY OF DIAMOND BAR SECRETARY TO THE CITY MANAGER Experience and Education Continued Five years of responsible stenographic experience, of which at least two years shall have been at a responsible secretarial level. Additional secretarial experience for top administrative executive and college level training in courses related to office management, business management, and public administration, or related fields, are desirable. One full year of college training (30 semester units) may be substituted for one year of the basic stenographic experience, to a maximum of two years. Thorough knowledge of English, grammar, spelling, filing, and arithmetic; of modern office methods, procedures,.terms, and equipment; knowledge of the basic principles of City government, organization, and public administration; of the principles of office organization, administration, supervision, and training; of the principles of public relations and artful communications. Ability to understand and carry out frequently a wide variety of written and oral instructions; to act independently and resourcefully in meeting new problems; to work cooperatively with professional supervisors and associates, other employees, and the public; to use proper written and oral English; to -handle public complaints tactfully. Dictation: 80 wpm. Typing: 55 wpm. Personal Oualities Pleasing personality; good judgment in personal relationships; the highest level of discretion; fidelity; reportorial accuracy. CITY OF DIAMOND BAR PLANNING SECRETARY PLANNING SECRETARY Job Description Under direction, to perform a variety of secretarial and clerical work for the department head of the Planning Department; to relieve the department head of a variety of administrative and clerical details; may supervise subordinate clerical personnel; and to do related work as required. Duties Performed Types correspondence, memoranda, reports, and other materials; takes and transcribes minutes from department -related commissions, boards, and committees as required; maintains filing system and approves designation of all filing; reviews and checks departmental documents, records, and forms for accuracy and completeness, and conformance to applicable rules and regulation; composes correspondence; responsible for public notification and mail -out for public hearings; gives out information in person or by telephone where judgement, common knowledge, and interpretation of departmental and city policies and regulations are necessary; receives complaints and exercises judgement in determining proper course of action; receives, opens, and distributes departmental mail; identifies and refers matters to the department head in order of priority; screens visitors, telephone .calls and refers to appropriate staff members; may supervise, assist, and train subordinate clerical personnel; evaluates and make recommendations on improved office procedures; collects and compiles statistical and financial data and other information for inclusion into special and periodic departmental reports; maintains an calendar and schedules appointments for the department head. Education and Experience Knowledge of: Modern office practices and procedures; Business letter writing and forms; English usage, spelling, grammar,and punctuation; Modern filing and indexing methods; Basic methods used in financial and statistical record keeping; General organizations and functions of municipal government; Principles of supervision and training; and Ability to: Perform responsible typing, receptionist and clerical work involving the use of independent judgement; Learn, interpret, and apply policies, laws, rules, and regulation; Compose correspondence on own initiative; Understand and carry out oral and written directions; CITY OF DIAMOND BAR PLANNING SECRETARY Education and Experience (cont) Supervise the work of subordinate personnel and carry out assignments with little or general supervision; Prepare reports with speed and accuracy;. Meet the public tactfully and courteously and answer questions in person and over the telephone; Establish and maintain cooperative working relationships with City officials, departmental employees, and others contacted in the course of work; Desire, but not required, to take dictation at a speed of 90 words per minute; Type at a speed of 55 words per minute from a clear copy; and Three years of increasingly responsible secretarial and clerical experience involving frequent contact with the public. CITY OF DIAMOND BAR DEPUTY CITY CLERK Job Description Under the general direction of necessary duties of the office. Clerk, acts in that capacity. the City Clerk, assists in the In the absence of the City Duties Performed Assists in the preparation of the agenda for City Council meetings; collects document for the agendas; distributes agenda; takes dictation; assists int he transcription and distribution of the minutes of the City Council meeting in the absence of the City Clerk; assists with the maintenance of the municipal code for the City Council, Commissions/Boards, and staff; maintains an index file of all City Council actions, ordinances, resolutions, contracts, deeds, easements, correspondence, etc.; handles requests for information from the public and staff; performs complex, varied and responsible stenographic, typing, and clerical duties; assists the City Clerk with municipal elections; and acts as the City's records management coordinator. Qualifications Experience in the use of a word processor; thorough knowledge of business letter writing techniques; knowledge of modern office methods; ability to take dictation at 80 words per, -minute and to transcribe at 50 words per minute; ability to type -at 65 words per minute; ability to work with minimum instructions; ability to work extended hours; ability to become acquainted with difficult questions regarding City procedures; ability to write resolutions and proclamations, etc. Experience and Education High school graduate with training in stenography and word processing. At least three years of experience in a wide range of secretarial work and at least one year of experience working in a City Clerk's office preferred. SKills testing will be administered. License Possession of a valid California Driver's License The final candidate will be required to be finger printed, medically examined, and examined for substance abuse at the City's expense. Department of Motor Vehicles and Department of Justice background investigations will be conducted on the appointed candidate. Failure to pass any test or investigation may be grounds for disqualification. CITY OP DIAMOND BAR CITY CLERK Job Description Under direction of City Manager, maintains orderly and accessible central records of city programs, policies and all official actions taken by governing bodies; acts as election officer. Duties Performed (These examples do not :include all the duties which may be assigned; any one position may include all the duties listed) Attends all City Council meetings; compiles minutes; prepares necessary follow-up correspondence for Council Compiles City Council agenda materials and presents a complete package to the City Manager for review. Attests to city ordinances, resolutions, contracts and various legal documents; and oversees current amendments and general maintenance of municipal codes; files official city documents with appropriate agencies. Maintains central filing system; indexes, updates and purges files as required by the State of California. Posts documents; opens bids; administers oath of office. Conducts all general or special municipal elections in compliance with federal, state and local laws; plans and prepares election materials and establishes polling locations, oversees tabulation of votes. Adheres to city and departmental policies and procedures; performs related duties as required. Minimum oualifications office management, modern office practices and procedures, contracts, budgets, resolutions and ordinances. Proper Business English, including superior vocabulary, grammar, spelling and punctuation skills. Municipal government practices and procedures. Accurately maintain complex records. organize complex matters and function independently while making sound decisions in accordance with established regulations. CITY OF DIAMOND BAR CITY CLERK Minimum Qualifications Continued Work under pressure in a cooperative manner with staff, public and other agencies. Exercise good judgment, courtesy and tact in dealing with staff and the public. Education and Experience Fiver years of progressively responsible experience as a city deputy city clerk or city clerk, including preparation of minutes and record keeping. Working knowledge of Xerox 860 word processor and/or computer is highly desirable. Graduation from high school or the equivalent, and a minimum of one year advanced technical training. Certified Municipal Clerk (CMC) designation desired. Any combination of experience and education that would provide the required knowledge, skills and abilities would be qualifying. License Possession of a valid California Driver's License. DRAFT" CITY OF DIAMOND BAR SUPERINTENDENT OF PARRS AND MAINTENANCE Job Description Under general direction plans, supervises City's ground equipment and facilities maintenance programs. Serves as a member of the City's management team and does related work as required. Duties Performed Supervises and monitors park and landscaped area development, street maintenance activities as well as maintenance of the City yard through regular meetings and follow -.up with subordinates or contractors. Analyzes community and municipal needs and prepares long term plans regarding City parks, landscaped area, street trees, right- of-ways, street patching, sweeping, resurfacing and painting, as well as storm drain cleaning, sign painting and weed abatement; investigates and resolves complaints; coordinates such activity with other city department representatives. Supervises contracts regarding maintenance contracts - parks, medians, freeway landscaping, maintenance: districts, open space areas, landscaping or natural area; reviews legal contracts and writes proposals. Supervises goals and objectives for work units; determines service levels and standards from which work is performed and keeps parks and maintenance director informed of these matters. Conducts routine inspection of City facilities. Coordinates and schedules budget preparation and monitors expenditures; prepares specifications, contracts and reports as necessary. Writes proposals for annual maintenance program in coordination with budget administration. Makes presentations and represents the department at various meetings as required providing staff support as necessary. Prepares reports and maintains records regarding work loads, as well as production time and costs; monitors operations for compliance with objectives relating to efficiency and cost effectiveness. Supervises work unit staff through subordinate investigates and resolves employee grievances and citizen complaints. CITY OF DIAMOND BAR SUPERINTENDENT OF PARKS AND MAINTENANCE Duties Performed Continued May supervise or coordinate technical consultants in such areas as park, street and equipment maintenance. May act on behalf of the park and maintenance director. Education and Experience Two years of college. Six years of public works experience with at least two years supervisory. Any additional years of experience beyond the minimum of six years may be substituted on a year for year basis .for required education. Extensive knowledge of the theories, principals and methods relating to the construction or maintenance of streets, sewers, storm drains, park and recreation areas, and other public works. knowledge of vehicle maintenance is also desirable. Knowledge of level of adequacy at which services are to be provided. Exposure to productivity, work measurements and establishment of methods and standards applicable to maintenance program. Thorough knowledge of the principals of management, budgeting, cost analysis and control, long range work planning, contract administration, organization staffing and supervision. Computer ability and/or aptitude. Ability to plan, coordinate and supervise the work of personnel engaged in a wide variety of maintenance activities; to prepare and/or review comprehensive reports, plans, contract documents, and estimates; to plan and schedule an overall preventative maintenance program; to understand and explain City policies and responsibilities; to establish and maintain cooperative working relationships; and communicate effectively, verbally, and in writing. Licenses Possession of or ability to obtain a valid Class 3 California Driver's License. CITY OF DIAMOND BAR DIRECTOR OF PARKS AND MAINTENANCE Job Description Under the general supervision of the City Manager, the is responsible -For the supervision of the construction, installation, and maintenance of all park facilities, including Landscape and Open Space Maintenance District activity; supervises the proper maintenance of all moving equipment in its use -for the City; makes recommendations to the City Manager in budget preparation, vegetation management, parkway tree planting, and in park maintenance planning; and does other work as required. Duties Performed Plans and directs park and landscape area development and maintenance through field supervisors or contractors; analyzes community and municipal needs and prepares long-term plans regarding City parks, landscaped areas, street trees, right-of- ways, and related facilities; coordinates such activity with other City department representatives; may design and prepare actual park area plans; establishes goals and objectives for work unit; determines service levels and standards from which work is performed, conducts routine inspection of City grounds and park facilities; prepares work unit budget and monitors expenditures; prepares specifications, contracts, and written reports as necessary; attends Park and Recreation Commission meetings providing staff support as necessary; makes oral presentations and represent the Maintenance Department at various meetings as required; supervises work unit staff through field supervisors; investigates and resolves employee grievance and citizen complaints; may supervise or coordinate technical staff consultants in such areas as forestry, horticulture, and landscape architecture; and does other work as requested. Qualifications Extensive knowledge of theories and principles of park and municipal grounds administration, development, construction, maintenance, and operation of park and recreation areas and facilities. Knowledge of level of adequacy at which services are to be provided. Thorough knowledge of the principles of management, budgeting, cost analysis and control, contract administration, organization staffing, supervision, and training. Ability to prepare long-range park and municipal plans, guide and direct grounds and facilities construction and maintenance, supervise or coordinate the work of technical personnel, establish, and maintain cooperative working relationships, and communicate effectively verbally and in writing. CITY OF DIAMOND BAR DIRECTOR OF PARRS AND MAINTENANCE Experience and Education Graduation from college or university with a degree in Ornamental Horticulture or a related field and at least three (3) years of progressively responsible park management experience. Experience may be substituted on a year-to-year basis in.lieu of a college degree. License Possession of a valid California Driver's License CITY OF DIAMOND BAR FINANCIAL MANAGEMENT ASSISTANT Qualifications Knowledge of: Business English, arithmetic, budgets and grant accounting. Data processing implementation and application. Principles and practices of public sector management. Policies, procedures and practices of a city. Ability to: Make sound decisions based on financial regulations, policies and procedures. Provide complex assistance to department directors. Analyze and make recommendations on a variety of projects. Communicate clearly and concisely, orally and in writing. Perform related and requested duties as required. Education and Experience Two years of experience in financial and administrative research and analysis. Bachelor's degree or equivalent in Business Administration/Economics or related field. Any combination of experience and education that would provide the required knowledge, skills and abilities would be qualifying_ License Possession of a valid California driver's license. CITY OF DIAMOND BAR SENIOR ACCOUNTANT Job Description Under the direction of finance director, manages investment portfolio of city and Redevelopment Agency funds; coordinates all city banking functions; prepares financial reports; performs complex accounting transactions. Duties Performed (These examples do not include all the duties which may be assigned; any one position may not include all the duties listed.) Reconciles general and treasurer's ledger and all city bank accounts; prepares necessary journal entries. Prepares city financial reports of investments, interest income, revenues and expenses and mandatory annual reports for county, state and federal agencies; maintains revenue manual; maintains current status of reports. Performs all investment functions for city funds with a variety of financial institutions; compiles and updates investment portfolio; coordinates investment periods; gathers interest rates to ensure best rate of return; processes money contracts, waivers of security and signature documents. Assists other departmental staff with financial records; provides information on regulations, procedures, records, fees, routes, schedules, rates, vendors and accounts; occasionally serves at public counter. Performs all banking, investing, receipting and file maintaining for city Redevelopment Agency. Monitors federal revenue sharing program, coordinates regulation compliance; prepares all revenue estimates for annual budget and monitors actual to estimate. Prepares and processes audit confirmations for financial institutions and carious government agencies; serves as interface for private and government auditors, provides information and coordinates requests. Adheres to city and crepartmental policies and procedures; performs related duties as required. CITY OF DIAMOND BAR SENIOR ACCOUNTANT oualifications Knowledge of: Business English, arithmetic, bookkeeping, budgets and grant accounting. Data processing implementation and applications. Principles and practices of public sector management and budgeting. Procedures and laws pertaining to banking and investment instruments Ability to: Make sound decisions based on financial regulations, policies and procedures. Interpret financial statements and complex accounting transactions, and develop and implement programs. Train and supervise subordinates. Exercise good judgment, courtesy and tact with staff and public. Communicate clearly and concisely, orally and in writing. Experience and Education Three years of increasingly responsible experience in general or fund accounting in the public sector. Bachelor's degree or the equivalent with advanced level coursework from an accredited institution in accounting or bookkeeping. Any combination of experience and education that would provide the required knowledge, skills and abilities would be qualifying. License Possession of a valid California Driver's License. RESOLUTION NO. 89-68A A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING RESOLUTION NO. 89-68 REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES, AND OTHER REGULATIONS WHEREAS, the City Council of the City of Diamond Bar duly adopted Resolution No. 89-68 on August 1, 1989 regarding the payment of salaries, sick leave, vacations, leaves of absences, and other regulations and Ordinance No. 21 (1989) on August 15, 1989 establishing a personnel system; and WHEREAS, with the addition of the positions of Director of Parks and Maintenance, Financial Management Assistant and Code Enforcement Officer, it is necessary to amend Resolution No. 89- 68 to include these positions; and WHEREAS, it is necessary to adopt Job Descriptions and Classifications. NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby resolve as follows: SECTION 1. That Section 14 A of Resolution No. 89-68 be amended to read as follows: "A full-time employee, after twelve months continuous service with the City of Diamond Bar, shall be entitled to a vacation of ten (10) work days per year to be accrued at a rate of 3.08 hours per pay period." SECTION 2. That Section 14 K of Resolution No. 89-68 be amended to read as follows: "A week's vacation shall be posted to the initial credit of all employees hired prior to December 31, 1989." SECTION 3. That Section 31 B of Resolution No. 89-68 be amended to read as follows: "Following is a list of Administrative/ Executive positions: Senior Accountant/Assistant Finance Director Financial Management Assistant Director of Parks and Maintenance Superintendent of Parks and Maintenance Administrative Assistant Secretary to City Manager City Clerk Planning Director" SECTION 4. That Resolution No. 89-68 is hereby further amended by the inclusion of a new Schedule A and addition of Schedule B, a full true and correct copy of which is attached hereto. SECTION 5. That all sections of Resolution No. 89-68 not hereby amended shall remain in full force and effect as set forth in Resolution No. 89-68. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this day of , 1990. Mayor 2 I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the. City Council of the City of Diamond Bar held on the day of 1990, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: City Clerk of the City of Diamond Bar 3 Schedule A Page 1 CITY OF DIAMOND BAR SALARY RANGES BY POSITION 1989-90 Entry/A ----------- 8 ----------- C D E Jr. Clerk Typist 8.81 9.25 ----------- 9.71 ----------- 10.19 ----------- 10.69 1,527.07 1,603.33 1,683.07 1,766.27 1,852.93 18,324.80 19,240.00 20,196.80 21,195.20 22,235.20 Planning Secretary 9.53 10.01 10.51 11.03 11.58 1,651.87 1,735.07 1,821.73 1,911.87 2,007.20 19,822.40 20,820.80 21,860.80 22,942.40 24,086.40 Deputy City Clerk 9.53 10.01 10.51 11.03 11.58 1,651.87 1,735.07 1,821.73 1,911.87 2,007.20 19,822.40 20,820.80 21,860.80 22,942.40 24,086.40 Executive Secretary 13.57 14.25 14.96 15.70 16.48 2,352.13 2,470.00 2,593.07 2,721.33 2,856.53 28,225.60 29,640.00 31,116.80 32,656.00 34,278.40 Superintendant of 14.63 15.37 16.14 16.95 17.79 Parks & Maintenance 2,535.87 2,664.13 2,797.60 2,938.00 3,083.607- 30,430.40 31,969.60 33,571.20 35,256.00 37,003.20 Financial Management 15.05 15.80 16.59 17.42 18.30 Assistant 2,608.67 2,738.67 2,875.60 3,019.47 3,172.00 31,304.00 32,864.00 34,507.20 36,233.60 38,064.00 Senior Accountant 15.80 16.59 17.42 18.30 19.21 2,738.67 2,875.60 3,019.47 3,172.00 3,329.73 32,864.00 34,507.20 36,233.60 38,064.00 39,956.80 Director of 17.80 18.69 19.63 20.61 21.64 Parks & Maintenance 3,085.33 3,239.60 3,402.53 3,572.40 3,750.93 37,024.00 38,875.20 40,830.40 42,868.80 45,011-20 City Clerk 19.23 3,333.33 40,000.00 Planning Director 24.81 4,300.00 51,600.00 CITY OF DIAMOND BAR SALARY RANGES BY POSITION 1989-90 Schedule A Page 2 Entry/A B C D E ----------- ---------------------- ------•---- ----------- City Manager 38.654 6,700.00 80,400.00 A B C D E ----------- ----------- ----------- ---------------------- Intern/Part Time 5.00 5.50 6.00 6.50 7.00 F G H I ----------- ----------- ----------- ----------- 7.50 8.00 13.00 16.00 POSITION RECEPTIONIST/CLERK (JR. CLERK TYPIST) MAINTENANCE WORKER 1 DEPUTY CITY CLERK PLANNING SECRETARY ADMINISTRATIVE ASSISTANT ASST. SUPT. OF PARKS & MAINT. EXEC. SECY./OFC. MANAGER SR. ACCOUNTANT/ASST. FIN. DIR. CITY CLERK SUPT. OF PARKS AND MAINTENANCE DIR. OF PARKS AND MAINTENANCE ASST. TO CITY MANAGER DIRECTOR OF PLANNING SCHEDULE A Page 3 NUMBER OF FULL-TIME AUTHORIZED POSITIONS SALARY RANGE TOTAL AUTHORIZED FULL-TIME POSITIONS EXCLUDING CITY MANAGER CODE ENFORCEMENT OFFICER (PART-TIME) * To be set at a future date REV. 12/28/89 1 0 1 9.53 1 9.53 0 0 1 13.57 1 15.80 1 19.23 1 14.63 1 17.80 0 _1 9 _2 A AGENDA I T EM #18 N O D O C U M E N T A T I O N A V A I L A B L E A G E N D A D O C U M E N T A T I O N A V A I L A B L E AGENDA NO. r�r CITY OF DIAMOND BAR AGENDA REPORT - ---------------------------- DATE: December 22, 1989 MEETING DATE: January 2, 1990 TO: Honorable Mayor and Members of the City Council VIA: City Manager FROM: Robert L. Van Nort, City Manager Background: The City Council has approved, in concept, the anniversary celebration of it's first year as an incorporated city. To accomplish the anniversary celebration, Councilman John Forbing and Councilman Gary Werner volunteered to co-chair the celebration committee. It is their recommendation that the Council, at it's January 2, 1990 meeting, consider the following proposal to implement the celebration: 1. That the celebration be held on April 21, 1990 at Carlton J. Peterson Park; 2. Activities at the anniversary to include: a. A softball tournament; b. A food bazaar representing our diverse culture; C. Citizen recognition awards; d. Planting of a cultural heritage tree; e. Children's games; f. Races/Relays; g. Free ice cream for children; and h. 5k/10k run. 3. That the celebration be an all -day event; (Narrative continued on next page if necessary) YISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: Robert L. Van Nort Andrew V. Arczynski Linda Magnuson City Manager City Attorney Sr. Accountant f . . Page Two Staff Report Narrative (continued) 4. Each Councilmember appoint one member to the Committee and direct the Committee to appoint a Chairman and request a member from each organization in the community to serve on the Committee. To accomplish the anniversary, it is their recommendation that the community be involved in it's development. To that end, it is their recommendation that the Council encourage community groups, as well as individual appointments by the City Council, to undertake the anniversary celebration. In essence, it would become a community event and not a City -directed celebration. JAMES L. MARKMAN SSG J�L�,Ol�L01�LGdGOI7/ NUMBER,ONE CIVIC CENTER CIRCLE ANDREW V. ARCZYNSKI P. O. BOX 1059 RALPH D. HANSON BREAD CALIFORNIA 92622-1059 F. ELLIOT GOLDMAN JEFFREY KING TELEPHONE 1(714) 99(213) 69 11 -0901 D. CRAIG FOX `-381 I MARTHA GEISLER PATTERSON MEMORANDUM TO: Lynda Burgess, City Clerk, City of Diamond Bar FROM: Andrew V. Arczynski, City Attorney 4 -- DATED: November 13, 1989 RE: Notice of Hearing and Ordinance pertaining to side yard set back standards Enclosed herewith please find the original form of the above -referenced Ordinance and the form of Notice of Public Hearing regarding the same. Please note that the Notice should be posted in accordance with our normal posting procedures. Additionally, it would appear appropriate that the Notice be published in one of the two newspapers available for such publication. to call. Should you have any questions please do not hesitate AVA: lj 1 Encl. L\1011\MBURGESS\DB 6.6 ORDINANCE NO. _(1989) AN ORDINANCE OF THE CITY COUNCIL OF THE CITt' OF DIAMOND BAR AMENDING SECTION 22.20.120 OF CHAPTER 22.20 OF THE LOS ANGELES COUNTY CODE, AS HERETOFORE ADOPTED, PERTAINING TO SIDE YARD SETBACK REQUIREMENTS. A. Recitals. (i) On April 18, 1989, the City of Diamond Bar was incorporated as a duly organized municipal corporation of the State of California. On June 27, 1989, pursuant to the provisions of California Government Code Sections 50023, et seq., the City Council of the City of Diamond Bar adopted its Ordinance No. 14 (1989) thereby adopting the Los Angeles County Code as the ordinances of the City of Diamond Bar. Title 22 of the Los Angeles County Code contains the planning and zoning ordinances of the County of Los Angeles (hereinafter referred to as the "Zoning Ordinance") now currently applicable to development applications within the City of Diamond Bar. (ii) As part of the land use: and development scheme of the County of Los Angeles, the Zoning Ordinance currently provides for certain setback requirements for single family residential zoned property (R-1). (iii) The City Council finds that it is necessary to amend the Zoning Ordinance to provide for increased interior side yard setback requirements in order to provide for a more orderly development of single family residential zones. 1 (iv) On , 1989, the City Council conducted a duly noticed public hearing with regard to the amendment to the Zoning Ordinance contained herein and such public hearing was concluded prior to the adoption of this Ordinance. (v) All legal prerequisites to the adoption of this Ordinance have occurred. B. ordinance. The City Council of the City of Diamond Bar does ordain as follows: SECTION 11.. The City Council finds that all of the facts set forth in the Recitals, Part. A, of this Ordinance are true and correct. SECTION 2. The City Council hereby finds and determines that the amendment to the Zoning Ordinance specified herein is categorically exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder pursuant to Section 15305 of Division 6 of Title 14 of the California Code of Regulations. SECTION 3. Section 22.20.120 A.3. of Chapter 22.20 of Title 22 of the Los Angeles County Code hereby is amended to read, in words and figures, as follows: 113. Interior Side Yards. Each lot or parcel of land shall have interior side yards of not less than ten (1o) feet; provided, however, with respect to any lot or parcel of land having two (2) interior side yards, one such interior side E yard shall be not less than ten (10) feet and the remaining interior side yard(s) shall be not less than five (5) feet provided,.,further, that no interior side yard of five (5) feet shall abut another side yard of five (5) feet. "EXCEPTION: If a dwelling unit, or appurtenant structure, in existence at the time of the effective date of this Ordinance, is partially or totally damaged or destroyed by wind, fire, flood, explosion, act of God or any other occurrence, then, in that event, such dwelling unit or appurtenant structure may be reconstructed without compliance with the increased side yard requirement set forth herein. Any such reconstruction of an existing dwelling unit or appurtenant structure shall be in substantial conformity with the side yard setback requirements in effect at the time of the original construction thereof." SECTION 4. The City Clerk shall certify to the adoption of this Ordinance and cause the same to be posted in three (3) public places within the City of Diamond Bar pursuant to the provisions of Resolution No. 89-6. PASSED, ADOPTED AND APPROVED this day of 1989. 3 Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the _ day of 1989, by the following vote: , AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: N\1011\OSIDEYRD\DB6.6 City Clerk of the City of Diamond Bar ORDINANCE NO. _3_2_(1989) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING SECTION 22.20.120 OF CHAPTER 22.20 OF THE LOS ANGELES COUNTY CODE, AS HERETOFORE ADOPTED, PERTiAINING TO SIDE YARD SETBACK REQUIREMENTS. A. Recitals. (i) On April 18, 1989, the City of Diamond Bar was incorporated as a duly organized municipal corporation of the State of California. On June 27, i985►, pursuant to the provisions of California Government Code Sections 50023, et seq., the City Council of the City of Diamond Bar adopted its Ordinance No. 14 (1989) thereby adopting the Los. Angeles County Code as the ordinances of the City of Diamond Bar. Title 22 of the r,nc Angeles County Code contains the planning and zoning ordinances of the County of Los Angeles (hereinafter referred to as the "Zoning Ordinance") now currently applicable to development applications within the City of Diamond Bar. (ii) As part of the land use and development scheme of the County of Los Angeles, the Zoning Ordinance currently provides for certain setback requirements for single family residential zoned property (R-1). (iii) The City Council finds that it is necessary to amend the Zoning Ordinance to provide for increased interior side yard setback requirements in order to provide for a more orderly development of single family residential zones. 1 2i (iv) On , 1989, the City Council conducted a duly noticed public hearing with regard to the amendment to the Zoning Ordinance contained herein and such public hearing was concluded prior to the adoption of this Ordinance. (v) All legal prerequisites to the adoption of this Ordinance have occurred. B. Ordinance. The City Council of the City of Diamond Bar does ordain as follows: SECTION 1. The City Council finds that all of the facts set forth in the Recitals, Part A, of this Ordinance are true and correct. SECTION 2. The City Council hereby finds and determines that the amendment to the Zoning Ordinance specified herein is categorically exempt from the requirements of the. California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder pursuant to Section 15305 of Division 6 of Title 14 of the California Code of Regulations. SECTION 3. Section 22.20.120 A.3. of Chapter 22.20 of Title 22 of the Los Angeles County Code hereby is amended to read, in words and figures, as follows: 113. Interior Side Yards. Each lot or parcel of land shall have interior side yards of not less than ten (10) feet; provided, however, with respect to any lot or parcel of land having two (2) interior side yards, one such interior side 2 yard shall be not less than ten (lo) feet and the remaining interior side yard(s) shall be not less than five (5) feet; provided, further, that no interior side yard of five (5) feet shall abut another side yard of five (5) feet. "EXCEPTION: If a dwelling unit, or appurtenant structure, in existence at the time oif the effective date of this Ordinance, is partially or totally damaged or destroyed by wind, fire, flood, explosion, act of God or any other occurrence, then, in that event, such dwelling unit or appurtenant structure may be reconstructed without compliance with the increased side yard requirement set forth herein. Any such reconstruction of an existing dwelling unit or appurtenant structure shall be in substantial conformity with the side yard setback requirements in effect at the time of the original construction thereof." SECTION 4. The City Clerk shall certify to the adoption of this Ordinance and cause the same to be posted in three (3) public places within the City of Diamond Bar pursuant to the provisions of Resolution No. 89-6. PASSED, ADOPTED AND APPROVED this , 1989. 3 day of Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, California do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the Council of the City of Diamond Bar held on the day of , 1990, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the day of 1990 at Diamond Bar, California. City Clerk of the City of Diamond Bar IT ORDINANCE NO. _ (1990) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING CHAPTER 20.72 OF DIVISION 4 OF TITLE 20 OF THE LOS ANGELES COUNTY CODE, AS HERETOFORE .ADOPTED BY REFERENCE, PERTAINING TO WASTE COLLECTION PERMITS. The City Council of the City of Diamond Bar does ordain as follows: section 1. section 20.72.030 of Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County Code hereby is amended to read, in words and figures, as follows: 1120.72.0101 Exemptions. No waste collector permits shall be required for the hauling or disposal of vegetative cuttings, other solid waste not containing garbage, or manure to a legal place of disposal as a part of gardening or horticulture. The exemption under this section shall not apply to recyclable materials." Section 2. Section 20.72.090 of Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County Code hereby is amended to read, in words and figures,, as follows: 1120.72.090 Yard cuttings and other solid wastes - Collection conditions. Vegetative cuttings, shrubs, branches and related materials not reasonably susceptible to being placed in waste containers may be deposited for collection in securely tied bundles not to exceed reasonable dimensions and lifting weights for an average physically fit individual except where mechanical loading systems are used. Other solid wastes not reasonably U 2.,�. susceptible to being placed in containers may be deposited for collection without being placed in containers if no item exceeds reasonable dimensions and lifting weights for an average physically fit individual except where mechanical loading systems are used. Recyclable materials shall be collected in the manner provided by this Chapter." Section 3. A new Section 20.72.170 hereby is added to Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County Code to read, in words and figures, as follows: "Section 20.72.170 Recyclable Materials Collection Program. All waste collectors operating within the City of Diamond Bar shall provide recycling collection services to residences as part of their waste collector permits within sixty (60) days of the effective date of this Ordinance. "The purpose of this program is to implement the City's interim resource and recovery policies which are contained in the April 11, 1989 Recycling Element of the Solid Waste Management Action Plan published by Los Angeles County." Section 4. A new Section 20.72.171 hereby is added to Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County Code to read, in words and figures, as follows: 1120.72.171 Definitions. For purposes of the recycling program, the following definitions shall apply: "Composting. `Composting' means the product resulting from controlled biological decomposition of organic wastes that are source separated from the solid waste stream. 2 cr y "Composting Center, Station or Facility. `Composting Center, Station or Facility' are facilities whose principal function is to receive and to process green waste through composting. "Green Wastes. 'Green wastes' means vegetative cuttings, shrubs, stumps, brush, tree trimmings, grasses and related materials which have been separated from other solid waste. Green waste does not include stumps with diameters exceeding 10 inches. "Recyclable Materials. 'Recyclable materials' means aluminum and metal cans, newspapers and glass bottles or jars. The City Manager may expand the definition to include plastics and green wastes upon 30 -day written notice to the waste collectors. "Recycling. 'Recycling' means the process of collecting, sorting, cleansing, treating, and reconstituting materials that would otherwise become solid waste, and returning them to the economic mainstream in the form of raw materials for new, reused, or reconstituted products which meet the quality standards necessary to be used in the marketplace. "Recycling does not include transformation as defined as the incineration, pyrolysis, distillation, gasification, or biological conversion other than composting. "Recycling Center, Station or Facility. 'Recycling center, station or facility' are facilities whose principal function is to receive, store, convert, separate, or transfer 3 recyclable materials for processing. "Residence. `Residence' means a single-family residence or multiple -residence consisting of two units or less. "Solid Waste. `Solid waste' means all putrescible and non-putrescible solid, semisolid and liquid wastes including garbage, trash refuse, paper, rubbish, ashes, industrial wastes, abandoned vehicles and parts thereof, discarded home and industrial appliances, manure, vegetable or animal solid and semisolid wastes and other discarded solid and semisolid wastes and recyclable materials. `Solid waste' does not include hazardous waste, as defined in Section 66714.8 of the Government Code or Section 25117 of the Health and Safety Code. "Waste Collector. `Waste Collector' is defined by Section 20.56.110 of Chapter 20.56 of Division 4 of Title 20 of the Los Angeles County Code as heretofore adopted." Section S. A new Section 20.72.186 hereby is added to Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County Code to read, in words and figures, as follows: 1120.72.186 Recyclable Materials Collection Services - Minimum Standards. "Waste collectors shall: "1. Provide an original and any replacement recyclable materials container(s) to each residence. The container (s) shall be a rigid plastic bin, or bucket or bag of sufficient strength to contain the recyclable materials and not cause health or safety hazards to residences or collector personnel. The 4 container (s) shall be provided without charge and remain the collector's property. 112. Collect recyclable materials at least once a week, on the same day, and during the hours specified for regular refuse collection. No alternate collection schedule is permitted unless approved by the City Manager. Waste collectors may collect the containers which are placed at the curbside or the rear yard in the same manner as regular refuse collection. 113. Return or replace containers to the location where found. Containers or lids shall not be deposited in the street or on adjoining property. "4. Provide recycling collection services to each location within the areas covered by the program that the waste collector serves for regular refuse collection. Such service shall be provided at non-discriminatory rates." Section 6. A new Section 20.72.187 hereby is added to Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County Code to read, in words and figures, as follows: 1120.72.187 Disposal of Recyclable Materials. Waste collectors shall sell, give or otherwise transfer recyclable materials collected from residences to a recycling center, station or facility. "Waste collectors shall sell, give or otherwise transfer green waste collected from s=ingle -family residences to a composting center, station or facility or to landfills permitted to accept green wastes for refuse cover. E q "In no event shall the waste collector dispose of any recyclable materials in a traditional landfill or trash collection facility unless otherwise approved by the City Manager." Section 7. A new Section 20.72.188 hereby is added to Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County Code to read, in words and figures, as follows: 1120.72.188 Monthly Reports. Waste collector haulers shall prepare monthly recycling service collection reports. The report shall include information on the total number of residences served by regular refuse collection, number of residences participating in the recycling program, tonnage of total recyclables, tonnage of each individual recyclable collected, total operation costs, and revenues derived from the sale of recyclables, and any other pertinent information as identified in any waste collector agreement or permit issued by the City. "All such reports are to be submitted on a quarterly basis. Unless otherwise notified, all reports shall be mailed or hand delivered to the City Manager, City of Diamond Bar, 21660 E. Copley Drive, Suite 100, Diamond Bar, California 91765. Section S. A new Section 20.72.189 hereby is added to Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County Code to read, in words and figures, as follows: 1120.72.189 Recycling Education Program. Waste collector haulers shall provide a public awareness program for 2 their customers which shall include but is not limited to, literature and other information designed to promote public participation and awareness in the community for the need, benefits and availability of recycling services." Section 9. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be posted in three (3) public places within the City of Diamond Bar within fifteen (15) days after its passage in the manner prescribed by Resolution No. 89-6. ADOPTED AND APPROVED this — day of 1990. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Diamond Bar on the day of 1990, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the _ day of , 1990, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk of the City of Diamond Bar N\1011\0WASTE\DB 5.5 7 AGENDA NO. a CITY OF DIAMOND BAR AGENDA REPORT DATE: December 28, 1989 MEETING DATE• January 2, 1990 TO: Honorable Mayor and Members of the City Council VIA: City Manager FROM: Joann M. Saul, Financial Management Assistant ISSUE: L.A. County's landfill availability is approaching a crisis stage, as is the landfill availability for the state as a whole. Due to this realization, agencies from the State down to the local levels are seeking alternatives to our current methods of solid waste disposal. The State of California passed AB 939 (Sher) requiring that jurisdictions divert 250 of their waste stream by 1995 and 50% (or the maximum amount feasible) by 2000. To comply with AB 939, cities are required to adopt a source reduction and recycling element on or before July 1, 1991. This element must include, but is not limited to: a) A Waste Characterization Element b) A Source Reduction Element c) A Recycling Component d) A Composting Component (for green waste) e) A Solid Waste Facility Capacity Component f) An Education and Public Information Component g) A Funding Component h) A Special Waste Component i) A Household Hazardous Waste Component Staff has been researching the subject matter and has attended a seminar on the implementation of AB 939. Unfortunately, at the time of the seminar (December 1989), clean-up legislation for AB 939 had not been completed. Therefore, much of the information needed to begin working on a full scale solid waste/recycling plan that will conform with the Sher bill was not available. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: Revenue Source: N Robert L. Van Nort City Manager ----------------------- ---------------- Andrew V. Arczynski Linda Magnuson City Attorney Sr. Accountant AGENDA REPORT Page Two RECOMMENDATION: The need to develop a Solid Waste/Source Reduction and Recycling Plan has become critical based on the implementation of AB 939. The enactment of the attached ordinance (amending a section of the L.A. County Code pertaining to waste collection) will allow staff the time necessary to develop an appropriate plan in time to meet the deadlines imposed by the state and simultaneously meet the city's obligation to partially resolve our solid waste crisis. The attached ordinance will dictate that: all waste haulers, within 60 days of passage of the ordinance, implement an interim resource and recovery program. This program will require that waste haulers provide containers to their customers for recycling, collect recyclables at least once a week, dispose of recyclables at a recycling center, station or facility, and dispose of green -waste at a composting center, station or facility or to a landfill which accepts green wastes for refuse cover. Waste haulers will not be permitted to dispose of recyclables in a traditional landfill or trash collection facility unless approved by the City Manager. Furthermore, waste collection haulers will be responsible for providing a public awareness and education program for their customers. Additionally, haulers will be required to prepare monthly recycling service collection reports which should include tonnage collected, number of residences participating in the program, revenue from recyclables, etc. These reports are to be submitted to the City Manager on a quarterly basis. In the meantime, staff will continue to research the solid waste/recycling issue and work on developing an appropriate plan. It was originally hoped that a professional consultant could be used to aid in the development of a solid waste/recycling plan. The exact cost of a consultant is not known, but it is believed that it could run upwards of $30,000 to $40,000. Due to •the property tax issue and the recent sales tax issue the funds are not readily available for this purpose. However, staff believes that with the continuous aid of Bill George and Dexter McBride and contacts, that could be made at other cities that the project could be managed in-house and without the aid of a professional consultant. It is anticipated that staff will have a presentation/proposal before Council in Summer 1990. ORDINANCE NO. 2- (1990) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING CHAPTER 20.72 OF DIVISION 4 OF TITLE 20 OF THE LOS ANGELES COUNTY CODE, AS HERETOFORE ADOPTED BY REFERENCE, PERTAINING TO WASTE COLLECTION PERMITS. The City Council of the City of Diamond Bar does ordain as follows: Section 1. Section 20.72.0-30 of Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County Code hereby is amended to read, in words and figures, as follows: 1120.72.0101 Exemptions. No waste collector permits shall be required for the hauling or disposal of vegetative cuttings, other solid waste not containing garbage, or manure to a legal place of disposal as a part of gardening or horticulture. The exemption under this section shall not apply -to recyclable materials." Section 2. Section 20.72.090 of Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County Code hereby is amended to read, in words and figures, as follows: "20.72.090 Yard cuttings and other solid wastes - Collection conditions. Vegetative cuttings, shrubs, branches and related materials not reasonably susceptible to being placed in waste containers may be deposited for collection in securely tied bundles not to exceed reasonable dimensions and lifting weights for an average physically fit individual except where mechanical loading systems are used. Other solid wastes not reasonably 1 susceptible to being placed in containers may be deposited for collection without being placed in containers if no item exceeds reasonable dimensions and lifting weights for an average physically fit individual except where mechanical loading systems are used. Recyclable materials shall be collected in the manner provided by this Chapter." Section 3. A new Section 20.72.170 hereby is added to Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County Code to read, in words and figures, as follows: "Section 20.72.170 Recyclable Materials Collection Program. All waste collectors operating within the City of Diamond Bar shall provide recycling collection services to residences as part of their waste collector permits within sixty (60) days of the effective date of this Ordinance. "The purpose of this program is to implement the City's interim resource and recovery policies which are contained in the April 11, 1989 Recycling Element of the Solid Waste Management Action Plan published by Los Angeles County.,, Section 4. A new Section 20.72.171 hereby is added to Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County Code to read, in words and figures, as follows: 1120.72.171 Definitions. For purposes of the recycling program, the following definitions shall apply: "Composting. `Composting' means the product resulting from controlled biological decomposition of organic wastes that are source separated from the solid waste stream. 2 "Composting Center, Station or Facility. `Composting Center, Station or Facility' are facilities whose principal function is to receive and to process green waste through composting. "Green Wastes. `Green wastes' means vegetative cuttings, shrubs, stumps, brush, tree trimmings, grasses and related materials which have been separated from other solid waste. Green waste does not include stumps with diameters exceeding 10 inches. "Recyclable Materials. `Recyclable materials' means aluminum and metal cans, newspapers and glass bottles or jars. The City Manager may expand the definition to include plastics and green wastes upon 30 -day written notice to the waste collectors. "Recycling. 'Recycling' means the process of collecting, sorting, cleansing, treating, and reconstituting materials that would otherwise become solid waste, and returning them to the economic mainstream in the form of raw materials for new, reused, or reconstituted products which meet the quality standards necessary to be used in the marketplace. "Recycling does not include transformation as defined as the incineration, pyrolysis, distillation, gasification, or biological conversion other than composting. "Recycling Center, Station or Facility. `Recycling center, station or facility' are facilities whose principal function is to receive, store, convert., separate, or transfer 9 � y � recyclable materials for processing. "Residence. `Residence' means a single-family residence or multiple -residence consisting of two units or less. "Solid Waste. `Solid waste' means all putrescible and non-putrescible solid, semisolid and liquid wastes including garbage, trash refuse, paper, rubbish, ashes, industrial wastes, abandoned vehicles and parts thereof, discarded home and industrial appliances, manure, vegetable or animal solid and semisolid wastes and other discarded solid and semisolid wastes and recyclable materials. `Solid waste' does not include hazardous waste, as defined in Section 66714.8 of the Government Code or Section 25117 of the Health and Safety Code. "Waste Collector. `Waste Collector' is defined by Section 20.56.110 of Chapter 20.56 of Division 4 of Title 20 of the Los Angeles County Code as heretofore adopted." Section A. A new Section 20.72.186 hereby is added to Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County Code to read, in words and figures, as follows: 1120.72.186 Recyclable Materials Collection Services - Minimum Standards. "Waste collectors shall: "1. Provide an original and any replacement recyclable materials container(s) to each residence. The container (s) shall be a rigid plastic bin, or bucket or bag of sufficient strength to contain the recyclable materials and not cause health or safety hazards to residences or collector personnel. The 4 container (s) shall be provided without charge and remain the collector's property. 112. Collect recyclable materials at least once a week, on the same day, and during the hours specified for regular refuse collection. No alternate Collection schedule is permitted unless approved by the City Manager. Waste collectors may collect the containers which are placed at the curbside or the rear yard in the same manner as regular refuse collection. 113. Return or replace containers to the location where found. Containers or lids shall not be deposited in the street or on adjoining property. 114. Provide recycling collection services to each location within the areas covered by the program that the waste collector serves for regular refuse collection. Such service shall be provided at non-discriminatory rates." section 6. A new Section 20.72.187 hereby is added to Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County Code to read, in words and figures, as follows: 1120.72.187 Disposal of Recyclable Materials. Waste collectors shall sell, give or otherwise transfer recyclable materials collected from residences to a recycling center, station or facility. "Waste collectors shall sell, give or otherwise transfer green waste collected from single-family residences to a composting center, station or facility or to landfills permitted to accept green wastes for refuse cover. A "In no event shall the waste collector dispose of any recyclable materials in a traditional landfill or trash collection facility unless otherwise approved,by the City Manager." Section 7. A new Section 20.72.188 hereby is added to Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County Code to read, in words and figures, as follows: 1120.72.188 Monthly Reports. Waste collector haulers shall prepare monthly recycling service collection reports. The report shall include information on the total number of residences served by regular refuse collection, number of residences participating in the recycling program, tonnage of total recyclables, tonnage of each individual recyclable collected, total operation costs, and revenues derived from the sale of recyclables, and any other pertinent information as identified in any waste collector agreement or permit issued by the City. "All such reports are to be submitted on a quarterly basis. Unless otherwise notified, all reports shall be mailed or hand delivered to the City Manager, city of Diamond Bar, 21660 E. Copley Drive, Suite 100, Diamond Bar, California 91765. Section 8. A new Section 20.72.189 hereby is added to Chapter 20.72 of Division 4 of Title 20 of the Los Angeles County Code to read, in words and figures, as follows: 1120.72.189 Recycling Education Program. Waste collector haulers shall provide a public awareness program for 0 their customers which shall include but is not limited to, literature and other information designed to promote public participation and awareness in the community for the need, benefits and availability of recycling services." Section 9. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be posted in three (3) public places within the City of Diamond Bar within fifteen (15) days after its passage in the manner prescribed by Resolution No. 89-6. ADOPTED AND APPROVED this _ day of , 1990. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Diamond Bar on the day of , 1990, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the — day of 1990, by the followingvote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk of the City of Diamond Bar N\1011\OWASTE\DB 5.5 7 0 r AGENDA NO. ',! , ------------------------- CITY OF DIAMOND ]BAR AGENDA REPORT ----------------------=----------------------------- DATE: 12-29-89 (Report Distribution) TO: Honorable Mayor and Members of the City Council VIA: City Manager FROM: Matthew Fouratt, Planning Director SUBJECT: Continued Public Hearing: Project No. 89-097, (Tract Map No. 31977) Proposal to create 22 single family lots on 16 acres approximately 3500 feet south of the Pomona Freeway and 1600 feet east of Diamond Bar Boulevard. RArur_unrrnTn On November 21, 1989 the City Council held a public hearing to consider tentative Tract No. 31977. The City Council continued this item, with the consent of the owner, Andrew King, until January 2, 1990. The City COuncil requested that the owner attempt to "clean up" the tentative map; 1) To eliminate the creation of two remnant properties; a) A substandard triangular parcel adjacent to the project site (owned by Bramalea), and b) A panhandle or land strip which would be created within lot #14, and 2) To revise the tentative map to ensure that all proposed lots are created at a minimum of 20,000 square feet. Mr. King is currently negotiating with two adjacent property owners in order to comply with the City Council's request. he has submitted a letter requesting that this item be continued until the City Council meeting -of January 16, 1990. RECOMMENDATION The City Council continue this public hearing to the regular scheduled January 16, 1990 City Council meeting. AITCH: Letter from Mr. King requesting continuation rlal;AL 1MVAUT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: Revenue Source: SIGNATURE (Narrative continued on next page if necessary) --`=___-_-------------------------- --- ' -- ----------------- Robert L. Van Nort Andrew V. Arczynski Linda Magnuson City Manager City Attorney Sr. Accountant 1 -0 e L q7 �jo"u 1�4e -/z, ec�--�Om --TCLV-t /Jcw [&04 egl dlok?s PHYLLIS PAPEN Mayor PAUL V. HORCHER Mayor Pro Tem GARY MILLER GARY WERNER JOHN FORGING Councilmembers ROBERT L. VAN NORT City Manager CITY OF DIAMOND BAR 21660 E. COPLEY DRIVE, SUITE 100 DIAMOND BAR, CA 91765 714 -860 -CITY 714-860-2489 December 15, 1989 (C(Dpy Mr. Andrew King 1595 S. McFerren Monterey Park, CA 91754 RE: Project 89.097 (Tract Map No. 31977) Dear Mr. King: This is a follow up to the meeting held on December 12, 1989 in which the City Engineer and I met with you to discuss Project 89.097. Status - The Diamond Bar City Council continued the public hearing on this tentative map from December 5, 1989 to January 2, 1990. The City Council requested you to do the following: 1. Investigate acquiring the remnant property north of lot #10, and meet with the staff -for the purpose of amending the tentative map to reflect creating lots which are a minimum of 20,000 square feet and reconveying the "panhandle" portion of lot #14 to its adjacent homeowner. This is to summarize the input. the City Engineer and I gave to you on December 12, 1989: 1. There are numerous errors on the tentative map, (i.e., contour lines drawn which "do not" exist and the absence of building footprints which "do" exist), which must be rectified prior to the staff recommending that the City Council approve the tentative map. Also, a breakdown identifying the area of each proposed lot must be submitted. 2. We are in receipt of an appraisal which was prepared for the remnant property adjacent to lot #10. This appraisal established a price of $42,000 for the remnant property. In addition, we were told that you offered this "fair market" amount to its owner (Bramalea California). It is my recollection that you stated that Bramalea is Mr. Andrew King Project 89.097 (Tract Map No. 31977) Page Two seeking $250,000 for this property. However, I spoke with Mr. Tim McGinnis, (Bramalea Company) and was informed that his company has had no discussions with you regarding the sale of the remnant parcel. 3. Based upon the direction of the City Council that the "panhandle" portion of lot #14 should be conveyedto its adjacent homeowner, that reconveyance should be identified upon the tentative map, 4. Based upon the direction of the City Council that each newly created lot be at a minimum of 20,000 square feet, lots #14 and #15 will have to become one lot, thus reducing the project from 22 lots to 21 lots, and 5. The application for this project was made in February, 1989. This application identifies the Frank Development Company as the property owner. It is our understanding that you are now the property owner. In order to make our case file legal, please furnish this office with a letter stating the name(s) of the property owner(s) and where the change occurred. In order to be considered by the City Council on January 2, 1989, the City staff must be in receipt of the above mentioned items no later than 5:00 P.M. December 26, 1989. Very Truly Yours, Matthew Fouratt / Planning Director p. cc: R. Van Nort, City Manager' Ron Kranzer, City Engineer Andy Arczynski, City Attorney MF/nco ORDINANCE NO. 1 (1990) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING BY REFERENCE A NEW DIVISION 2 OF TITLE 20 OF THE LOS ANGELES COUNTY CODE PERTAINING TO SANITARY SEWERS AND INDUSTRIAL WASTE. A. Recitals. (i) On July 27, 1989, the Board of Supervisors of the County of Los Angeles adopted its Ordinance No. 89-0101, thereby amending Division 2 of Title 20 of the! Los Angeles County Code pertaining to sanitary sewers and industrial waste. (ii) The City of Diamond Bar heretofore adopted Title 20 of the Los Angeles County Code and desires to amend said Title 20 to ensure appropriate standards, controls, permit requirements and fees are maintained with respect to sanitary sewers and industrial waste. r (iii) Article 2 of Chapter 1 of Part 1 of Division 1 of Title 5 of the California Government Code (Sections 50020, et seq.) authorizes cities to adopt, b:y reference, county ordinances. (iv) A copy of said Division 2 of Title 20 of the Los Angeles County Code, as adopted by the Board of Supervisors as Ordinance No. 89-0101, certified as a full, true and correct copy thereof, has been filed in the office of the City Clerk of the City of Diamond Bar in accordance with the provisions of California Government Code Section 50022.6. 1 (v) A duly noticed public hearing, as required by California Government Code Section 50022.3, has been conducted and concluded prior to the adoption of this Ordinance. (vi) All legal prerequisites prior to the adoption of this Ordinance have occurred. B. Ordinance. The City Council of the City of Diamond Bar does ordain as follows: SECTION 1. The City Council hereby specifically finds that all the facts set forth in the Recitals, Part A, of this Ordinance are true and correct. SECTION 2. Division 2 of Title 20 of the Los Angeles County Code, as heretofore adopted, hereby is repealed, provided, however, that such repeal shall not render invalid any enforcement action or prosecution, whether civil or criminal, commenced prior to the effective date of this Ordinance pertaining to said Division 2 of Title 20 of said Los Angeles County Code. SECTION 3. A new Division 2 of Title 20 as set forth in Ordinance No. 89-0101 of the Los Angeles County Board of Supervisors, hereby is added to the Los Angeles County Code, as heretofore adopted by the City of Diamond Bar, and the same hereby is adopted, by reference, as the Sanitary Sewers and Industrial Waste Ordinance of the City of Diamond Bar. 2 SECTION 4. Notwithstanding any other provision of this Ordinance, or the ordinance adopted hereby, any fee or charge established in said ordinance may be amended, from time to time, by resolution of the City Council of ;the City of Diamond Bar. SECTION S. Penalties. It shall be unlawful for any person, firm, partnership or corporation to violate any provision or to fail to comply with any of the requirements of the ordinance hereby adopted. Any person, firm, partnership or corporation violating any provision of said ordinance or failing to comply with any of its requirements shall be deemed guilty of a misdemeanor and, upon conviction thereof, shall be punished by a fine not exceeding one thousand dollars ($1,000.00), or by imprisonment not exceeding six months, or by both such fine and imprisonment. Each such person, firm, partnership or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of said Ordinance is committed, continued., or permitted to continue by such person, firm, partnership or corporation and shall be deemed punishable therefor as provided herein. SECTION 6. Civil Remedies Available. The violation of any of the provisions of the Ordinance hereby adopted shall constitute a nuisance and may be abated by the City through civil process by means of a restraining order, 3 preliminary or permanent injunction, or in any other manner provided by law for the abatement of such nuisance. SECTION 7. Severability. The City Council declares that, should any provision, section, paragraph, sentence or word of the ordinance hereby adopted be rendered or declared invalid by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences or words of said ordinance hereby adopted shall remain in full force and effect. SECTION 8. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be posted in three (3) public places within the City of Diamond Bar pursuant to the provisions of Resolution 89-6. 1990. ADOPTED AND APPROVED this day of Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the day of \Jan , 1990, and was finally passed at a regular meeting of the City Council of 4 the City of Diamond Bar held on the _ day of , 1990, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST•_ City Clerk City of Diamond Bar S\1011\TITLE20\DB 1.3A