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HomeMy WebLinkAbout10/03/1989Next Resolution No. 95 Next Ordinance No. 26 OCTOBER 3, 1989 DIAMOND BAR CITY COUNCIL 6:00 P.M. W.V.U.S.D. BOARD ROOM THANK YOU FOR NOT SMOKING, DRINKING OR EATING IN THE COUNCIL CHA14BER ----------- = Sc---S--S-S-SSCLOSED SESSION 5:00 p.m. - Personnel Government Code Section 54957.6 cczrs¢cc-cccclccc¢cccccc-------c-s¢c--c-----------c-c===lcccsscca REGULAR SESSION CALL TO ORDER: 6:00 p.m. PLEDGE OF ALLEGIANCE: Mayor Papen ROLL CALL: COUNCILMEN FORBING, MILLER, WERNER, MAYOR PRO TEM HORCHER, 14AYOR PAPEN COUNCIL COMMENTS: Items placed on the agenda by individual Councilmembers for Council discussion. Action may be taken at this meeting or scheduled for a future meeting. No public input is required. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on items of inter- est to the public that are not already scheduled for consider- ation on this agenda. Please complete a speaker's card (green in support of an issue yellow in opposition to an issue) and give it to the City Clerk There is a five minute maximum time limit when addressing the City Council. CONSENT CALENDAR: The following items listed on the Consent Calendar are considered routine and are approved by a single motion. Regular Consent Calendar items may be removed from the Consent Calendar by request of a Councilmember only. ##COHING ATTRACTIONS" Discussion of Request for Proposals for Solid Waste Management Services - City Council meeting of October 17, 1989 rt# 111 rt# rt# R## rt rt# rt rt rt rt rt rt# rt rt rt rt rt rt rt rt# rt# rt##### R rt rt rt rt rt# rt rt rt* rt rt rt rt# rt## rt### #' # R rt# 1. SCHEDULE FUTURE MEETINGS - October 19, 1989 - General Plan Advisory Committee - 7:00 p.m. - Chaparral Intermediate School 2. WARRANT REGISTER - Approve the warrant register dated October 3, 3989 in the total amount of $53,903.11. CITY COUNCIL AGENDA PAGE 2 SEPTEMBER 19, 1989 3. RESOLUTION NO. 89 - XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIA14OND BAR ESTABLISHING AN ADDRESS FOR THE RECEIPT OF THE UNITED STATES MAIL - City offices will relocate to Suite 100 in the Gateway Center effective October 4, 1989. Therefore, it is necessary to adopt a Resolution establishing the new address for purposes of receiving mail. Recommended Action: Adopt Resolution No. 89 - XX establishing an address for the receipt of the United States Mail 4. RESOLUTION NO. 89 - XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR EXPRESSING ITS OPPOSITION TO THE RECENT NATIONAL LEAGUE OF CITIES' POSITION ON THE HOME MORTGAGE INTEREST DEDUCTION Recommended Action: Adopt Resolution No. 89 - XX expressing opposition to recent National League of Cities' position on home mortgage interest deduction 5. ESTABLISHING POLICY REGARDING THE USE OF SPEAKERS' CARDS FOR ADDRESSING THE CITY COUNCIL - As directed, staff has prepared speakers' cards for the public's use when they desire to address the Council on any issue. Yellow cards have been developed for use by those individuals wishing to speak in opposition to any matter and green cards are for use by those wishing to speak in support of any matter. Recommended Action: Adopt a policy establishing the use of yellow and green speakers' cards. 6. APPROVAL OF CITY LOGO 7. EMPLOYMENT OF CODE ENFORCEMENT OFFICER - The City Council has determined that there is a necessity for the City to employ a Code Enforcement Officer. There- fore, staff is proposing the recruitment of a part-time Officer to work twenty hours per week at the rate of $13 - $16 per hour. There will be no fiscal impact as this position would be transferred from the County. Recommended Action: Approve recruitment and employment of one part-time Code Enforcement Officer at the rate of $13 - $16 per hour without benefits. 8. EXONERATION OF STORM DRAIN/DRAINAGE IMPROVEMENT SURETY BOND - Request by County of Los Angeles for exoneration of surety bond guaranteeing completion of storm drain/ drainage improvements to Private Drain No. 2060, Parcel 3 of Parcel [.lap No. 8174. Recommended Action: Accept completion of storm drain/ drainage improvements and exonerate surety bond in the amount of $87,000. 9. EXONERATION OF SANITARY SEWER IMPROVEMENT SURETY BOND - Request by County of Los Angeles for exoneration of surety bond for sanitary sewer improvements, Private Contract No. 10551, Tract No. 42572. Recommended Action: Accept completion of sanitary sewer improvements, accept the sanitary sewer for public use and exonerate the bond in the amount of CA-] aria CITY COUNCIL AGENDA PAGE 3 SEPTEMBER 19, 1989 OLD BUSINESS 10. CONSTRUCTION OF PHASE II OF CARLTON J. PETERSON PARK - Continued from September 19, 1989. Report and recom- mendations by Bob Morgenstern of Ron Kranzer & Assoc. Recommended Action: Direct staff as necessary PUBLIC HEARINGS 11. RESOLUTION NO. 89 - XXi A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING A CONFLICT OF INTEREST CODE FOR DESIGNATED CITY PERSONNEL The Political Reform Act of 1974, as amended, requires cities to adopt a Conflict of Interest Code for desig- nated personnel. The City Attorney is recommending that the incorporation by reference of the terms of a standard model Conflict of Interest Code and amendments be approved. Recommended Action: Adopt Resolution No. 89 - XX establishing a Conflict of Interest Code for Designated City Personnel. (RCV) ANNOUNCE14ENTS - This time is set aside for any City Councilmember to direct staff regarding any matters to be discussed at the next regular meeting CLOSED SESSION Litigation - Section 54956.9 Personnel - Section 54957.6 ADJOURNMENT SUPPLEMENTAL AGENDA OCTOBER 3, 1989 6:00 P.M. W.V.U.S.D. BOARD R0014 ______===========___________=====s========s==========s=c=====____ CONSENT CALENDAR 12. PURCHASE OF COMPUTER SYSTEM FOR FINANCIAL OPERATIONS - During discussions among staff, Council members and computer consultants, it was determined that the City would best be served by separating the financial operations from the computer needs of the remainder of City Hall. Since the previously -authorized purchase of CAS software for financial operations requires specific hardware, it was agreed that the financial package could only be provided by one vendor -- Computer Applied Systems. Informal bids will be requested for hardware and software needed for other City Hall functions -- word processing, Lotus, records management etc. Recommended Action: It is recommended that the City Council approve a contract (subject to approval by the City Attorney) with Computer Applied Systems for provision of hardware and software in an amount not to exceed $18,000. PHYLLIS PAPEN Mayor PAUL V. HORCHER Mayor Pro Tem GARY MILLER GARY WERNER JOHN FORBING Councilmembers ROBERT L. VAN NORT City Manager ..ITY OF DIAMOND Bh., 21660 E. COPLEY DRIVE, SUITE 330 DIAMOND BAR, CA 91765 714 -860 -CITY 714-860-2489 NOTICE OF ADJOURNMENT Notice is hereby given that the City of Diamond Bar City Council, at their meeting of October 3, 1989, adjourned said meeting to October 11, 1989 at the hour of 4:00 p.m. in the Conference Room, 21660 E. Copley Dr., Suite 100, Diamond Bar, California. Said meeting shall be for the purpose of considering: Closed personnel session to interview candidates for the position of Planning Director. Dated: October 4, 1989 4PrOval Date October 3, 1989 Date Warrant # Invoice Vendor Nwe Account # Armu't Description 1220 ODntract Cities Asn. $18.00 Sept. meeting 1263 Congressten Drier 658.00 American flags (100) 1264 Armricen Flag & Banner 1,581.21 flag supplies Trarisfer Payroll A000ult 12,000.00 P/R ending 9/08/89 20956 Diamond Bar Stationers 11.41 Stationary S+4plies 21035 Diamond Bar Stationers 68.96 Stationary Suzplies 21067 Dia cnd Bar Stationers 136.62 Stationary Spplies 21112 Diawn3 Bar Stations 52.89 Stationary 94.plies 21153 Diamond Bar Stationers 37.14 307.02 Stationary STPlies Diamond Bar women's Club 20.00 Urrbeon meeting Join Ebrbing 19.50 Feting WE 91.51 Telepho i-- icemore Pk. GTE 195.23 286.74 Telep nDn-4ieritage Pk. GIQ, 114.77 Tel. Rent-C Ctr. GTE{, 4.76 119.53 Tel. lit i aritage Pk. Jennings, E'gstrand, & Herrikson 2,825.00 Attomey-PrP Tx 1337 Iarrbcape West 314.22 fairs-TMA1 1336 Landscape Wit 527.16 841.38 Fepairs-M9 League of California Cities 225.00 Lagist update-nbg. 135F Obunty of IM Ang-les 492.21 Pest control-July 7-10 LOB Argel.es County District Attorney 118.10 Legal secs- July 70342 Oxnty of L.A.-aieriff's Dept. 285.59 Helicopter-July 70441 Oxnty of L.A.-Bberiff ' s Dept. 178.07 463.66 Helioopter-hig. mrkmen, Amzynski, Harmon & Golclren 36.00 Legal-" Trib litigation TanTye Nice 72.29 Office Sullies Pbyllis P3pen 52.00 Bond rating mtrg exp. Progress Bulletin 24.40 Conflict of Int.-ad Pasounoe Rscyclirg 27.00 Woscription 163860 Standard & Poor's Corp. 4,500.00 Analytical Svcs-WN 90. California Edison 9.00 Electric U4xl So. California Edison 9.11 Electric U4XI So. CalifDrnia Edison 27.30 Electric IM)41 So. CalifiDmia Edison 7.60 53.01 Electric U4Xl SD. California Edison 484.88 Elect-Pbeagan Pk. So. California Edison 235.15 Elect-Maple Hill Pk So. California Edison 252.03 Elect-Heritage Pk So. California Edison 167.88 Flect-S�cwrore Pk So. California Edison 16.40 1,156.34 Elect-Grow Pk So. CalifDrnia Edison 9.66 Electric LrD41 So. Calif rnia Edison 9.11 Electric DM8 So. CalifDmia Edison 9.11 27.88 Electric U4Xl 114891 Sir Speedy 90.45 Oertificates 114954 Sir Speedy 26.63 Oertificates 114957 Sir Speedy 72.42 Bus. C�nrls 114%7 Sir Speedy 58.00 office Stipplies 115010 Sir Speedy 5.43 252.93 Office Suipliees SAM011 San Gabriel Valley Trih m 42.38 Ad-ootptzrization Date W3rrEnt # Invoice Varbr Nme Aommt # SWW94 San Oriel Valley Tribune State 03rpmvation Iris. E1rd 831 Tom oenter Travel 832 Town- center Travel )fit Van hbrt 1332 Visor Leasing 1124 Visor Leasing Walnut Valley Water District Wala t Valley Water District Walnut Valley Water District 10082 Wasbem City Mxgaz9ne Annulit EesaiPtiOn 18.65 61.03 A3 -conflict of int. 1,018.00 "ws omp preniun 165.24 Travel tD League nyog. 165.24 330.48 Iemixrsed ocpffm 47.74 Planing Omn. Mg. 84.14 Kase-FAX M3chirie 31.95 116.09 FAX supplies 9,985.35 Wates Src.-MS 8,861.00 Water Svc.4MB9 5,228.22 Water Svc. -Parks 78.00 M -City Mar. $51,903.11 NO DOCUMENTATION AVAILABLE AT TIME OF POSTING ------------------ CITYiiiCC!C!CiCC!!C!CITY OF DIAMOND BAR AGENDA REPORT Background: The City Council has determined that there is a necessity for the City of Diamond Bar to employ it's own Code Enforcement Officer. PROPOSAL: Staff would propose recruitment of a part-time Code Enforcement Officer to work a maximum of twenty (20) hours per week at the pay rate of thirteen dollars ($13) to a maximum pay rate of sixteen dollars ($16) per hour. This pay rate is based upon the results of a survey conducted by Staff wherein the following Cities were surveyed: West Covina Arcadia Claremont Glendora E1 Monte Covina The recommended salary is an average hourly rate based upon the rate paid by each of the above cities. Staff would recommend the following job description and requirements for said position: Job Summary: Enforces the City's codes including zoning, property maintenance, health, land use, public nuisance and other aspects of the Municipal Code. Interprets and explains laws and regulations to the general public to gain voluntary conformance; issues notices and orders of compliance; issues citations and recommends legal prosecution of persons who fail to respond; appears before the City Council to explain enforcement matters; coordinates legal action with the City Attorney; and related work as required. (continued) (Narrative continued on next page if necessary FISCAL IMPACT: Amount Requested $ Budgeted Amount $ No fiscal impact as this position is being In Account Numbers transferred from the County. Deficit, S Revenue Source, REVIEWED BY, ---------------------- ---------------------- Robert L. Van Nort Andrew L. Arczynski City Manager City Attorney Sr. Accountant AGENDA REPORT Page Two Examples of Duties: Enforce a variety of occupancy, public nuisance, zoning and land use regulations such as those for commercial stores, contractors and subcontractors, motels, trailer parks, and residences. Issues citations and explains violations to those who perpetrate them. Inspects premises to verify type of business and detect and advise property owners of violations of City Code provisions. Inspects trailer courts and mobile home parks in regard to health, safety, public nuisance, or other Code violations. Checks transient business activities such as delivery vehicles, solicitors and pellers for compliance with Code regulations. Checks businesses for proper display of business licenses and business tax certificates. Responds to complaints of alleged violations and thoroughly investigates such complaints. Investigates suspected violations of health, safety, zoning, public nuisance, or other code violations and take follow-up actions as necessary to assure compliance. Enforces and administers City Ordinances with regard to home occupations, non -conforming land uses, commercial signing, property maintenance, and related codes and ordinances. Testify in court and public hearings as required. Maintain inspection files and records. Writes reports, chronologies, and citation narratives, maintains daily statistical logs. Qualifications: Knowledge of Municipal government; City laws and ordinances; methods used to gain voluntary or legal compliance of violations. AGENDA REPORT Page Three Ability To: Interpret and explain code provisions to property owners and others in a courteous and effective manner. Use procedural and orderly processes to assure compliance of local codes and ordinances. Enforce codes with firmness, tact and impartiality. Communicate clearly and concisely, orally and in writing. Establish and maintain effective working relationships with other employees and the public. Experience and Education: Any combination of experience and education that would likely provide the required knowledge, skills, and abilities, would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: One year of experience in a position dealing extensively with the public. VAiiratinn- Graduation from high school or equivalent. College course work in management, government, or behavioral sciences is highly desirable. A valid Class III California State Driver's License is required. Staff recommends approval of the above listed job description and qualifications and further proposes that the recruitment process be initiated at the very earliest possible moment. PHYLLIS PAPEN Mayor PAUL V. HORCHER Mayor Pro Tem GARY MILLER GARY WERNER JOHN FORBING Councilmerabers ROBERT L. VAN NORT City Manager CITY OF DIAMOND BAR 21660 E. COPLEY DRIVE, SUITE 330 DIAMOND BAR, CA 91765 714 -860 -CITY 714-860-2489 September 28, 1989 COUNCIL DATE: OCTOBER 2, 1989 TO: CITY COUNCIL VIA: ROBERT L. VAN NORT, CITY MANAGER FROM: ROBERT P. MORGENSTERN, PROJECT MANAGER SUBJECT: CARLTON J. PETERSON PARK - AWARD OF BID On September 13, 1989 at 2:00 p.m. bids for the construction of Carlton J. Peterson Park were received and publicly opened as required by law. The low bid was $521,595.96 which is $109,195.96 more than the Engineer's Estimate. This "high" bid prompted us to request extra time to carefully examine the bids, plans, specifications and options. At the Council meeting of September 19, 1989 RKA was directed to review said bids, plans and specifications to determine alternatives to consider in developing the subject park in substantial conformance to the plans and within available funds. There appears to be two basic options at this point, and that is to take out some of the less essential items and award a contract that would be within available funds or take additional time of about 30 days to revise the plans which would eliminate, substitute and/or modify some of the items, but still result in a completed park in substantial conformance to the original plan. the major items of the two options are outlined below. The significant areas of our concern are the proposed drainage facilities and the extremely high bids received for the "room addition". We believe there can be realized significant savings in these areas by a significant redesign and separate bidding respectively. OPTION #1: Award contract to General Procurement but eliminate the following items from the award: Item No. Amount Description 4. $ 5,400.00* C.M.P. 5. 17,170.00* R.C.P. 6. 6,000.00* Manhole #1 7. 4,000.00* Drain Box 12. 11,000.00 Parking Lot Modifications 13. 500.00 Trench Drain 14. 500.00* Drain Box 15. 10,500.00 Raised Planters 17. 2,020.00 Flagpole 18. 3,000.00 Stripe Parking Lot 19. 30,000.00 Room Addition * Storm Drain (net possible savings of $25,000) This would result in a new low bid of $431,505.96. With this option there would be a need to modify the gunite swale to compensate for the removal of the storm drain system. This would result in appropriating an additional $5,000. The room addition is necessary to the use of the park. We would recommend setting aside $20,000 and rebiding the room addition. The $20,000 for the room addition, $5,000 for extra work as a result of removing the storm drain and the new low bid of $431,505.96 would put the total cost of the park at $456,505.96. OPTION #2: Reject Bids and allow RKA to modify plans and specs to reduce the cost of the project. We feel there are a number of items that can be modified or eliminated that would result in a lower bid without sacrificing the integrity of construction or recreational value of the park. Some of these areas are as follows: • Reduce brickdust in infields from 8" to 3" layers. • Remove sand/aggregate base from concrete sidewalks. • Reduce standard in chain link fencing posts to "or equal" • Remove litter can holders from base bid and use Alternate #7. • Eliminate he storm drain system and modify gunite swale. • Reduce liquidated damages from $300 per day to $200 per day. • Modify specifications in areas of regulating agencies, sample submittal, some tests and other items. • Reduce requirement of light weight slump stone blocks to regular slump stone or split face. • Reword specifications to "set soccer field corner ports" and eliminate any further wordage. • Eliminate any parking lot modifications. • Eliminate the room addition and bid separately and/or place as additive alternate. • Remove the raised planter walls completely. • Bid flagpole installation as additive alternate. • Eliminate the need for the contractor to provide an office on-site. • Eliminate the storage structure from the basic bid and make it an additive alternate. • Eliminate the need for the contractor to provide a telephone on-site. • Eliminate bike racks from park. These can be installed later with bikeway money. • Eliminate the decorative granite boulders from around Tot Lot. Option #2 would require the formal rejection of bids, time for plan and specification modifications and readvertising, which would push the construction start date back another 60 days minimum. The Council also directed RKA to explore the possibility of providing a wall along the park's property line that abuts the Pomona Freeway, as a protective device against vehicles that might come off the freeway and into children playing at the park. 2 We have examined the area and concur that some protection should be provided. We would therefore provide the following recommendations in the order of our preference: 1. Once the vehicle leaves the road surface of the freeway it will be difficult to stop. The best option is to keep the vehicle on the roadway. With this in mind, we suggest working with Caltrans to have a barrier wall along the edge of the roadway in front of the park. This would keep vehicles on the roadway. 2. If Caltrans won't agree to a permanent barrier, we would request they consider the use of the temporary barriers similar to what is commonly used in the center of most freeways. 3. Erect a 5' high berm with a 6' chain link fence parallelling the property line, ten feet in on the park side from the toe of the freeway slope. 4. Erect a protective wall structure along the property line that abuts the freeway at a cost of roughly $200,000.00. 5. Erect a 14' high block wall along the property line at a cost of roughly $90,000.00. The problem with this option is that if a vehicle hits the wall, it will shatter the wall causing masonry projectiles to be thrown towards the park. The wall could also give way and possibly cause bodily injury. We would recommend Option #4 if a wall is desired. At the request of the City Council, Caltrans will install a guardrail along the west bound roadway adjacent to Carlton J. Peterson Park. RECOMMENDATION: It is recommended that the City Council award the contract to General Procurement Co. of Costa Mesa for Bid Items # 1, 2, 3, 8, 9, 10, 11, 16, 20, 21, and 22 for a total contract price of $431,505.96. RPM.nb:1612:parks:award.bid 3 U a O r. 1e' m t1 0 O m! II M h r h '.. 1 N O r0 O 1r1 O' (1 1 I I I In CY In \�. y N 1 1 ro r ^ 1 to � h 1 M nl r I I 1 I I 1 n 1 1 fll 1 O N / o ro ^ I I o r to o In 0 to j N o 7 W h Cj o In +! M to N M N r o 10 N cA v V a~1 a o of in L O h N N to cr In v al In N O N M <^ 10 N U h o m M m O O U O O O N .. OC U O ato U . U . (a O O . . M to M N p O of h O N ro q aJ M al M m o a 1A N^ O `, N W N N O �//�� C 4 •-1 M1I f Iu h O l0 O N r 41 V h rl N/ O :J C U h O ^. m n In h O O to 1 00 U to .-1 7(C 1 0 n V h h In m 1 1,1 C N v I Iq � M tl to h Mh N 1 co ' T N ll O O f � C � n S M ^ N O O m O O O O O O \I N• M 1 11'1 O O O O O In O U I a to 0 1 I 1 O 1 O O I N In 1 01 p', Qt a 1" O O O O. 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J O[: c c' I N I L N O N N N 41 r/ m c¢i F+• M U 7 ..NI w O yj N b• U IVI D a A ; -4 W 4,10 14 W OI Y ru N M 4 aJj U .O u w a. U 0 :r � 7 N ' > ro W vi b L] U v1 .-1 N w G 41 •d u m O O O O /1 •.1 M N N O•F ti 41 w O N N L w .0 m M M• 4I 41 OI R) V III) a R1 ro N w 21 LI r 0. O nl 1: .a O .1 u III ro I 1 .0 N o w0F- aPl4 Ilu z H 2 n V N r � IA• 0 m m • 0 e 4 2e O O w I T n `o • o 'S a. w w Z O � T Q w <Y N f O' 7 v t7 J Q• O O I' - L J d O 0 0 Q ~ o • e 2e w I n `o • o 'S a. O � ill JAMES L. MARKMAN e}tj�i NUMBER ONE CIVIC CENTER CIRCLE P. O. BOX 1059 ANDREW V. ARCZYNSK1 RALPH D. HANSON BREA, CALIFORNIA 92622-1059 F. ELLIOT GOLDMAN r�714) 990-0901 JEFFREY KING TELEPHONE (`�2131 691-36 1 1 D. CRAIG FOX MARTHA GEI5LER PATTERSON August 29, 1989 Lynda Burgess, CMC City Clerk City of Diamond Bar 21660 East Copley Drive, Suite 330 Diamond Bar, California 91765 Re: Conflict of Interest Code Dear Lynda: Enclosed herewith please find the following documents pertaining to the above issue: 1. A Notice of Public Hearing regarding the matter with an unspecified date for the hearing. we recommend that the document be published as well as individual copies provided to each of the individual persons listed in the disclosure requirements under Appendix "A". 2. A form of Resolution regarding adoption of a code by reference pursuant to the Political Reform Act. 3. Appendix A and Appendix B indicating the designated employees and the various disclosure categories pertinent to those employees. Please review the documents with Bob to insure that they comport with your needs. After your review, please feel free to contact the undersigned should you have any questions or comments. Ver truly your drew V. Ar ns City Attorney City of Diamond Bar AVA:pmm N\1011\LCONFLCT\DB 28.2 Enclosures