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Home My WebLink About06/13/1989THANK YOU FOR NOT SMOKING, DRINKING OR EATING IN THE COUNCIL CHAMBERS AGENDA OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR JUNE 13, 1989 6:00 P.M. Members of the audience are invited to speak on any matter on or off the agenda. If the matter is an agenda item , you will be permitted the opportunity to address the City Council when the item is considered. If you wish to speak on a matter which is not on the agenda, you will be given the opportunity to do so at the Public Comment section. When wishing to address the City Council, please fill out a WHITE card found at the table in the front of the Council Room and give it to the Council secretary for processing. UNDER THE PROVISIONS OF THE CALIFORNIA GOVERNMENT CODE, THE CITY COUNCIL IS PROHIBITED BY LAW FROM DISCUSSING OR TAKING IMMEDIATE ACTION ON ORAL REQUESTS. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Mayor Phyllis Papen Mayor Pro -Tem Paul Horcher Councilman Gary Werner Councilman Gary Miller Councilman John Forbing 4. PRESENTATIONS/INTRODUCTIONS/APPOINTMENTS CITY COUNCIL AGENDA Page 2 ITEMS TO BE DELETED PUBLIC FORUM June 13, 1989 Time set aside (not to exceed 30 minutes total time by all participants) for public to address issues not on the agenda. 5. 1989-90 FISCAL BUDGET. The City Council will be reviewing a draft preliminary fiscal budget. The draft was developed using LAFCO estimate, current contractual approvals with the County of Los Angeles and available economic trends. A presentation will be made by the City Manager to cover the following; (A) Revenues (B) Contracts (C) Expenditures (D) Personnel (E) Appropriations Limit 1989-90 Possible Action: Gather Council comments, community input, direct staff make adjustments, deletions, modifications and bring back June 27, 1989 for adoption. 6. COUNCIL REPORTS 7. CLOSED SESSION: Grand Avenue Litigation Personnel - Salaries/Benefits S. ADJOURNMENT QUALIFYING SECTION Section 54956.9 Section 54957.6 DATE: June 20, 1989 TO: Honorable Mayor and City Council FROM: Robert L. Van Nort, City Manager SUBJECT: Proposed 1989-90 Fiscal Year Budget It is with great honor that I present to the City Council and community its first preliminary proposed 1989-90 fiscal budget. The City of Diamond Bar became a reality April 18, 1989. The date of incorporation has created a revenue shortfall due in part to the Board of Equalization processes and reporting requirements by the Public Utilities Commission. It is further compounded by the LAFCO determination on the proposed property tax and its eventual receipt by the City. The budget has been developed by the utilization of LAFCO estimates, Council approval of all service contracts with the County of Los Angeles, acceptance of the ten parks and three landscaping districts. It has been developed to meet community expectations and goals for sustaining a high quality of life in Diamond Bar. It is the task of the City Council and community to review this initial fiscal document, make judgements as to its appropriateness, and amend it prior to authorizing its implementation on July 1, 1989. REVENUE OUTLOOK The City of Diamond Bar will receive approximately 75% of its projected revenue due to the receipt of three primary revenue sources. 1. Sales Tax The City's collection of sales tax will commence July 1, 1989 with the first payment in the month of October. Thus, it will only receive nine out of twelve months sales receipts to fund municipal services. 2. Franchises Franchises are governed by the Public Utilities Commission and are reported on a calendar basis. Therefore, franchises generated within Diamond Bar between January 1st and April 17th will remain with the County of Los Angeles. The City will receive a franchise payment based on the remainder of the year, April 18th through December 31st. Franchises are due and payable ninety days after the calendar year ends. This will cause further problems with the City's cash flow during the initial months of tr. Proposed 1989-90 Fiscal Budget Page 2 3. Property Tax The County has initially indicated that the City will not receive property tax generated in the 1989-90 fiscal year until August, 1990. While there is a difference of opinion as to the distribution of the property tax with the County, this matter will need immediate attention to insure the 1989-90 fiscal budget is balanced. The property tax issue is further compounded by the City's concern over the methodology used by LAFCO in determining a proportionate and equitable share to be allocated to the City of Diamond Bar for previous municipal services. This matter will be further elaborated upon during the forthcoming fiscal year. 4. New Revenues It is proposed that the City Council consider the adoption of franchises for the collection of solid waste within the City of Diamond Bar. It is also proposed that the City adopt a business license for the sole purpose of regulation. Its adoption is not for the purpose of generating revenue, but to regulate existing businesses to insure that sale and other taxes are properly documented. PERSONNEL The proposed budget includes a recommendation for six positions to manage the City during the 1989-90 fiscal year. These include City Manager, City Clerk, Secretary to the City Manager, Deputy City Clerk, Junior Clerk Typist and Deputy Finance Director. In addition to the six permanent positions, four intern positions have been proposed to function as a City liaison between the community, County of Los Angeles, City staff and Council. They will be assigned to function in the areas of Administration, Parks and Recreation, Planning and community relations/citizen complaints. CONTRACTS The City Council, by resolution at their June 6th meeting, contracted with the County of Los Angeles to provide all municipal services with the exception of Finance, Administration and legal. During the forthcoming year, it is proposed that the City evaluate each service to determine whether or not it desires to continue with the County of Los Angeles, contract with private contractors, or employ its own personnel. Based on the revenue projections, it is recommended that whatever action the Council undertakes, it would be concurrent with the fiscal year for any new contracts and/or changes to be effective July 1., 1990 or unt11 the -`solved, whichever comes sooner. Proposed 1989-90 Fiscal Budget Page 3 PLANNING The City Council has appointed a thirty member Citizens' Advisory Committee for a General Plan advisory function.. A student intern will be assigned to work with the committee, as well as $100,000 has been budgeted to contract with a consultant to develop the Citizens' Advisory Committee and Councils' first General Plan. PARKS The Council has accepted ownership of the ten County parks effective July 1, 1989. Maintenance will be continued by the current contractor for the 1989-90 fiscal year, and Parks and Recreation services provided by the Walnut Valley Unified School District. In addition to the aforementioned, the City will receive $409,045, less associated expenses, from the County of Los Angeles to construct improvements at Sylvan -Glenn Park. It is proposed that the City go out to bid and initiate the construction of the improvements at the Sylvan -Glenn Park during the summer of 1989. It is further proposed that the interns prepare for City Council review per capita grants under the auspices of the 1988 Park Bond Act to fund improvements at selected parks to be determined at a public hearing during the early summer. This grant has to be submitted by the City and received by the State no later than September 15, 1989 for disbursement in July, 1990. Community Development Block Grant Program The City of Diamond Bar is a entitlement community, the result of its population being in excess of 50,000. During the next several months, the City will be working out a formula with the County and the Department of HUD to determine and formulate an amount of entitlement to be received by the community. It is proposed that the City Council consider utilizing Community Development Block Grant funds dependent upon eligibility to construct a Senior Center at Pantera Park. LAW ENFORCEMENT The City Council has authorized a contract with the City of Los Angeles to provide law enforcement services. The contract includes general law enforcement, traffic, helicopter, narcotics and crime prevention. It is proposed that the Council request the Sheriffs' Department to develop on behalf of the City an Office of Traffic Safety Grant to secure additional funding to enforce traffic within our community. The grant will provide additional personnel to the City utilizing a formula of 100% reimbursement the first year and 50% the second year. Grants, if successful, are awarded in the Spring, 1990. Proposed 1989-90 Fiscal- Budget Page 4 TRANSPORTATION The City will -receive under the auspices of Proposition A (1/2 cent sales tax for transit) approximately $670,000. It is proposed that the Council develop a joint transit program both within the City as well as an express commute between Diamond Bar and downtown Los Angeles. The 'express commute would be coordinated with the Counties of San Bernardino, Riverside and Orange. CAPITAL PROJECTS Pursuant to Council direction, the restricted funds (gas tax) will have approximately $300,000 for nondesignated street related projects. It is suggested the Council develop a priority, based in part on the County's estimated $3,000,000 unfunded improvements for the fiscal year 1989-90. In summary, it is requested that the Council and community provide input to staff to finalize the first budget for the City of Diamond Bar. In its present preliminary form, it .is balanced with a small contingency. Robert L. Van Nort City Manager RLVN:sg =. T. •n H -r � � � fes-.-�u�s 2 w ret (�r2 -4 T, /. 4 ` G �I F•a'c...J, �,.�AkCU�r 1.0 A q X171 • -�- C, 3(),-000 o 0 0000 17o Din vL �/crJi�J�J�- v7n 35,2 %rad V4 "I - ln! J«a I G �,1 r �� 7r IID 3loX oo v LE 7400 7'/CD 11 z 2-'U7400 00 o of I 16 ` p6e- aci -;2 0_7 Y4201 460000 Act b57000 6's"000 J) J06 03 W SCS 0 Ta PMONM -3 JJ l rye bill th bno , MM N WOW �-Ic v Ltksl G.'k,, r L `r&) I Lj�) 50(1 1 ''A\ I yn/� 1 v -vo 0 .� I �W t�YlNlniy`� - - � CO I. A ! A5 CCK �1 Ito 0 t U CO." �. Lao }� r '.:'.�J'•%v,ia'i�(U: Yid � I I AO id zt& F- -ii 0') z-rLt I ( WC L OR) cbli Lk,n LLJ, r AL 17 t,,c AL -9-r, 9 WOOD' I --I : � 1 � 1• W�) �� •r r_1 1 f`" 1/�\_..� �Ct �('�U'v�1�lU�.t� zG $w l �sV44 IJCI, i l`4ilkk- DUl" - --- Ck, illh� y I I U �i ►�� L ��Uc i L qq?'�G �PIC,�� i �Ii�IU F Ir�rr�t'v hq(�I.D ISM: 9WD t`�•:`iV _:YI';.rtt_} bci.A-.,,j l q Snco t. �� 11 Revenues Property Tax Sales & Use Tax Cigarette Tax Gas Tax Collier -Unruh Gas Tax Engineering Allot. Motor Veh. Lic. Trailer Coach and Mobile Home Fees Prop. A Funds ANTICIPATED REVENUES AND FEES FOR THE CITY OF DIAMOND BAR Corrected Version Responsible Agency Receivable Aud. Controller 80% Adv. of Unsecured Levy --Aug. 90 State Subvention Aug. 89 for Quarter (Requires City Resolution for Bd. of Equalization and special processing) State Subvention Approx. May 25, 1989 State Subvention Approx. May 25, 1989 State Subvention Approx. May 25, 1989 State Subvention State Subvention State Subvention State Subvention Fines & Forfeitures Pomona Muni. Court FEES Dog Licenses Parks & Recs. Build. & Sfty. Permits Zoning & Subdiv. Permits Hotel Tax—#J0 Bus. Licenses Indust. Waste Animal Care & Control Parks & Recreation Public Works Regional Planning May 89 Approx. May 10, 1989 May or June, 1989 Approx. June 89 (City must notify LACTC of its existence) May 89 Offset Contract Costs Offset Contract Costs Offset Contract Costs Offset Contract Costs Treas./Tax Collect. Approx. Aug. 15, 1989 Treas./Tax Collect. Offset Contract Costs Public Works Offset Contract Costs 3/27/89 COUNTY RECREATION FACILITIES CITY OF DIAMOND BAR LOCAL PARRS Heritage Park 2900 Brea Canyon Road Diamond Bar 3.4.acres Community center, lighted multi-purpose field, hard'courtsurface,•piGni.c facilities, children's play area, comfort'station and off-street parking. Larkstone Park Larkstone Drive & Dab Court Diamond Bar 2 acres Undeveloped. Maple Hila. Park 1309 South Maple Hill Road Diamond Bar 4 acres Basketball courts, picnic facilities, children's play area, tennis courts, comfort station and off-street parking. Pantera Park Bowcreek Drive & Pantera Drive Diamond Bar 23 acres Undeveloped. ----------------------------------------------------- TUN-05-'89 14:44 IL RKS RND REC HCS TEL NO:213 �-6620 4784 P03 County Recreation Facilities City of Diamond Bar Page 2 Carlton J. Peterson(formerly Sylvan Glen Park) 24142 East Sylvan Glen Drive Diamond Bar 16.2 acres • Phase 1 development has been completed by original housing tract developer and includes 1 small restroom building, a parking lot handling appxoximately 40 cars and limited landscaping. Ronald Reagan Park___(formerly High Country Park) Pathfinder Road & Peaceful Hills Road Diamond Bar 6 acres Lighted basketball and tennis courts, picnic facilities, children's play area, comfort station and off-street parking. Starshine Park 20838 Starshine Avenue Diamond Bar 2 acres Children's play area, landscaping. Summit Ridge Park Grand Avenue & Summit Ridge Road Diamond Bar 26 acres Group camping, multi-purpose fields, lighted baseball fields, picnic facilities, children's play area, comfort station and off-street parking. Sycamore Canyon Park 22930 Golden Springs Drive Diamond Bar 51 acres (4 acres developed) Multi-purpose field, volleyball courts, picnic facilities, children's play area, comfort station and off-street parking. JUN -05-189 14:45 ID:PARKS AND REC HQ County Recreation Facilities City of Diamond Bar Page 3 TEL N0:213-386-6620 #784 PO4 OTHER FACILITIES Paul C. Grow School/Park Site (formerly Quail Swmit) Quail Summit Drive & Highbluff Road Diamond Bar Park Site 5 acres This Department has constructed recreation facilities at this site, owned by the Walnut Valley Unified School District, operated under a joint use agreement between: this Department and the --District. The recreation facilities are as follows! Multi-purpose football/soccer field, lighted baseball field, picnic facilities, children's play area and off-street parking. Grounds maintenance at all park sites are performed under Prop A contracts. one (1) Recreation Services Supervisor position budgeted at Sycamore Canyon Park is scheduled to be terminated in 89-90 to meet County budget curtailments. ---- - - -- - .. . _ ..- -, c- - ti-bbc %764 P05 DEPARTMENT OF PARKS AND RECREATION CITY OF DIAMOND BAR LANDSCAPE MAINTENANCE DISTRICTS Landscape Maintenance Districts provide landscaping services on roadways and walkways which connect communities. Funding is obtained through annual special assessments included in property tax bills. District --------------------------------- Diamond Bar LLAD #38* Diamond Bar Hills LLAD #39 Diamond Bar High Country LLAD #41 * Not entirely within City boundaries. 1987-88 Expenditures ------------ $ 200,249 91,506 55,016 ------------ Total $ 346,771 If L26S LOS ANGELES CO LETTERGRA2 TO: Y�f.! 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