HomeMy WebLinkAboutRES 91-22RESOLUTION NO. 91 - 22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR APPROVING THE DESTRUCTION OF CITY
RECORDS AND DOCUMENTS WHICH ARE NO LONGER
REQUIRED AS PROVIDED UNDER CALIFORNIA ELECTIONS
CODE SECTION 14811
A. Recitals.
(i) The City Clerk has determined that certain City
records under the charge of the following City Department are no
longer required for public or private purposes:
CITY CLERK
(ii) The City Clerk has determined that destruction
of the above-mentioned materials is necessary to conserve storage
space and reduce staff time, expense and confusion in handling, and
informing the public.
(iii) Section 14811 et. seq. of the Elections Code of
the State of California authorizes the City Clerk to destroy
records and documents as listed in Exhibit "A" attached hereto and
made a part hereof, in storage, without making a copy thereof, six
months subsequent to the date of the declaration of the result of
elections.
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(iv) On April 10, 1990, a General Municipal Election
occurred and the Certificate of Canvass and Declaration of Results
occurred on April 17, 1990 and more than six months have passed
since that Declaration.
(v) Said records have been approved for destruction
by the City Attorney.
B. Resolution.
NOW, THEREFORE, THE CITY.COUNCIL OF THE CITY OF DIAMOND
BAR DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
1. That approval and authorization is hereby given to
destroy those records described as Exhibit "A" attached hereto and
made a part hereof.
2. That the City Clerk shall certify to the adoption of
this Resolution.
PASSED, ADOPTED AND APPROVED this 7TH day of
May . 1991•
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Mayor
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I, LYNDA BURGESS, City Clerk of the City of Diamond Bar
do hereby certify that the foregoing Resolution was passed, adopted
and approved at a regular meeting of the City Council of the City
of Diamond Bar held on the 7th day of May , 1991"
by the following vote:
AYES: COUNCIII MEMBERS:Werner, Nardella, Papen,
Mayor Pro Tem Kim and Mayor Forbing
NOES: COUNCIL MEMBERS:None
ABSENT: COUNCIL MEMBERS:None
ABSTAINED: COUNCIL MEMBERS:None
ATTEST:
Cit IP-tk of -the- Lwity
of DiamoAd Bar
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EXHIBIT "A"
RECORDS DESTRUCTION
As provided by Section 14811 et. seq. of the California Elections
Code, the following records may be destroyed six months subsequent
to the date of the declaration of the result of an election:
1. Voted polling place ballots
2. Voted absent voter ballots
3. Absent voter identification envelopes
4. Spoiled ballots
5. Canceled ballots
6. Unused absent voter ballots surrendered by the voter
pursuant to E.C. Section 1012
_ 7. Ballot receipts
8. Two tally sheets
9. The copy of the index used as the voting record
10. The challenge lists
11. The assisted voters list
12. Voted ballot cards and sealed ballot containers