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HomeMy WebLinkAboutRES 93-66-CRESOLUTION NO. 93-66C" A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDINGTHE POLICIES, PROCEDURES AND REGULATIONS FOR THE USE OF FACILITIES OPERATED BY THE CITY OF DIAMOND BAR A. Recitals' (i) The City of Diamond Bar has heretofore enacted Policies, Procedures and Regulations for the use of facilities operated by the City of Diamond Bar. (ii) For the benefit of the community, it is necessary to periodically amend said Policies, Procedures and Regulations. (iii) All legal prerequisites to the adoption of this Resolution have occurred. B. Resolution NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Diamond Bar that: 1 p In all respects as forth in the recitals, Part A, of this Resolution. . 2. The Policies, Procedures and Regulations for the use of facilities operated by the City of Diamond Bar are amended by the adoption of a new Exhibit"A" incorporated herein by this reference as though set forth in full. PASSED, APPROVED AND ADOPTED this7th day of Aucrust , 2001. S. HU -F Mayor 1 City of Diamond Bar Resolution for 93-66B i -R ��.�' AHOND �..,.-c.._ 11 0 UA .amu■ .� _.._. II _. PARK, ATHLETIC AND FACILITY USE POLICIES AND PROCEDURES Table of Contents 1. GENERAL INFORMATION .......................... .......................... ....... .................. 1 A. Statement of Policy B. Park and Athletic Facilities Available C. Definitions D Qualifying User Groups in Descending Order of Priority II. N RESERVATION POLICIES AND PROCEDURES..............................................5 A. Parks/Picnics B. Athletic Facility Use C. Variances and Grievances III. FEES A. Athletic Facilities With Lights B. Athletic Facilities Without Lights C. Concession Stand Policy D. Restrooms E. Other IV. RULES AND REGULATIONS.........................................................................14 A. General B. Insurance C. Traffic and Parking D. Public Address System Use Policy E. Maintenance F. Inclement Weather Use Guidelines and Procedures V. BUILDING AND ROOM RESERVATION POLICIES..................................20 VI. ATTACHMENTS . .... ... .28 A. Park Reservation Form B. Walnut Valley Unified School District Facility Request C. Pomona Unified School District Facility Request D. Permit for sale and/or consumption of Alcoholic, Beverages in Public Facilities E. Professional Tennis Instructor Permit Application �x i r L GENERAL INFORMATION A. STATEMENT' OF POLICY The City of Diamond Bar, Community Services Division, coordinates the use of all City parks and athletic facilities available to organizations and the general public for cultural, social, and recreational activities and programs. The City attempts to accommodate all requests for use of City facilities with the limited amount of park space available. The continued increase in demand for use of park and athletic facilities makes it necessary to emphasize sharing in the use j of facilities. The allocation of athletic facilities is determined at bi-annual facility organizational meetings of the user groups and the City, where cooperation is essential. These policies and procedures are designed to facilitate the safe, efficient and equitable use of City facilities. The role of the City of Diamond Bar Parks and Recreation Commission is to provide input to the City Council and Community Services Division regarding policies and procedures for use of park facilities and operation of programs. The Commission works to ensure that the programs and facilities offered meet the needs of the community and that access to them is as economically ; feasible as possible. Fees, when charged, are used to offset public expenses to operate, maintain, supervise and administer the use of the park and athletic facilities. The Commission is responsible for the initiation, review and recommendation of plans for the acquisition and improvement of park lands and facilities and to recommend program improvements or additions when necessary. The Commission takes into consideration present - and future needs of the Community and recommends plans to meet those needs. When making recommendations, the Commission considers the needs of the entire community, without bias toward special interestgroups. i i i i Adopted: August 7, 2001 Cify of Diamond Bar 1 Facility Policies, Regulations & Procedures B. PARK AND ATHLETIC FACILITIES AVAILABLE 1. City -owned parks PARK ADDRESS Heritage Park 2900 S.. Brea Canyon Road Maple Hill Park. : 1355 S. Maple Hill Road " Pantera Park 738 Pantera Drive Carlton J. Peterson Park 24142 E. Sylvan Glen Road Ronald Reagan Park 2201,S. Peaceful Hills Road Starshine Park 20839 Starshine Road Summitridge Park 1425 Summitridge Drive Sycamore Canyon Park 22930 Golden Springs Drive 2. Joint:School/City Parksi Paul C. Grow Park/Quail Summit Elementary - Quail Summit Drive & Highbluff Road 3. School District Facilities Lorbeer Middle School 501 Diamond Bar Boulevard 4 3 Adopted: August 7, 2001 City of Diamond Bar 2 Facility Policies, Regulations & Procedures �.. .. n .. �.." i r,.. r . ,� ,,.,„ „t. i 3. Facility Amenities a1 Basketball Baseball/ Tennis Multi -Purpose Court Softball Field Court Field Heritage 1 1 p 1 Ronald Reagan 1 0 3 Maple Hill 1 0 3 0 Pantera 3 2 2 2 Paul C. Grow p 2 0 1 Peterson 0 2 0 2 Summitridge 0 1 p 1 Sycamore Canyon I 0 1 p 1 i i I Adopted: August 7, 2001 City of Diamond Bar 3 Facility Policies, Regulations & Procedures I i C. DEFINITIONS Hazardous Activities - Any activity that is defined by the State of California, the City's insurance provider or Risk Manager to be hazardous. User Groups - Qualifying non-profit youth or adult athletic organization that use athletic facilities for seasonal use. One -Time User - Any person, company or organization that requests use of a park, or portion thereof, for a single day of use: D. QUALIFYING USER GROUPS - DESCENDING ORDER OF PRIORITY Group A City of Diamond Bar sponsored activities. Group B - Diamond Bar based, certified non-profit, youth and adult athletic organizations,' and civic, serviceor fraternal organizations who conduct community events and/or programs open to the general public. Proof of non-profit status must be submitted and on file prior to scheduled use. Group C Diamond Bar residents' non-commercial functions and/or activities not open to the general public_ Group D - Diamond Bar based commercial, industrial or professional groups, using the facility for non-profit purpose. Group E - Other tax -supported public agencies. Group F - Non Diamond Bar residents or commercial groups. The private commercial use of City Parks for profit and private gain is prohibited. Qualifying User Groups that conduct 'fundraising tournaments, clinics or other peripheral events must receive 100% of the earned funds from the participants of the event and pay for all expenses through the organizations's regular debt process. Otherwise, the event will be considered a private commercial use of City parks for profit and private gain and will be prohibited. Note — Use of a tennis court for private or semi -private lessons for a fee (up to two students with one instructor) shall not be considered a private commercial use within the meaning of this policy. - Adopted, August 7, 2001 City of Diamond Bar 4 Facility Policies, Regulations & Procedures IL RESERVATION POLICIES AND PROCEDURES A. PARKSIPICNICS Requests to reserve the City's park facilities are made through the Community Services Division of the City of Diamond Bar, 21660 E. Copley Drive, Ste 100. The office phone number is (909) 396-5699. 1. Picnic Facilities a. Any person or group wishing to reserve a picnic facility must submit an Application for Use of Facilities at least 14 days but not more than one year prior to the event or activity. Each reservation is subject to the approval of the City on a first come, first serve basis. The Application includes the name of the responsible individual and/or organization," date, time, park area to be used ' and the number of people expected to be in I attendance. b. Reserved use of picnic facilities requires payment of reservation service fee as perscribed in Park Fees Resolution # 93-67A as adopted by the City Council. j c. Any person or group with 30 or more people in attendance wishing to reserve facilities must submit a refundable clean-up deposit of $50.00 at least 14 days prior to the event or activity. d. Any person or group with '50 or more people in attendance wishing to reserve facilities must comply with City insurance requirements per Section V.F. Proof of the effective Policy must be deposited with the Community Services Division at least 14 days prior to the event or activity. e. The City reserves the right to require that any group or person obtain security through the Los Angeles County Sheriff's Department at events that could create traffic and/or safety concerns at the sole expense of that group or person. f. No campfires, liquid fluids or charcoal fires are allowed except in barbecues provided or with permit issued by City. 2. Overnight use of City parks is available by permit through the Community Services Division with a fifteen (15) day notice. Only Diamond Bar based non-profit organizations may reserve the park for overnight use. Proof of Insurance must be presented to the City as set forth under Insurance requirements for use of City facilities. It is the responsibility of the requesting organization to: a. Maintain appropriate adult chaperones Adopted: August 7, 2001 City of Diamond Bar 5 Facility Policies, Regulations & Procedures b. Notify the Sheriff's Department of an overnight campout c. Request Sheriff patrols during the campout 3. Tennis/Basketball Court Use a. The Tennis and Basketball courts located on City parks are available for use on a first come, first serve basis and may not be reserved, except for Cityactivities or for non- profit athletic programs, as approved by the City. b. The use of Tennis/Basketball court area for concession facilities is prohibited. c. The use of Tennis/Basketball court areas for skating of any kind is prohibited, except for locations specifically designed for this type of use, with City approval. d. Use of a tennis court for private or semi -private iessons for a fee (up to two students with one instructor) is permitted only if the instructor obtains a permit from the, City of Diamond Bar and complies with all tennis court rules set forth on page 19. See Page 36 for tennis instructor permit application. B. ATHLETIC FACILITIES USE 1. Policies a. Priority 1) First priority is to provide game facilities and to maintain the parks. 2) Practice requirements are the second priority, following game and maintenance needs. 4 b. The number of Diamond Bar resident players will be considered when allotting time for use of the facilities. M c. The allocation and assignment'of dates, times and areas for use of City Parks is the - sole control of the City. Areas under School District jurisdiction will be scheduled by the School District in conjunction with the City. Athletic facilities at Lorbeer Middle School are under the jurisdiction of the City: d. Any changes or additions to park assignments must be submitted- in writing and approved by the City, prior to the scheduled event. 2. Procedures a. Users requesting league or ongoing use of City athletic facilities must submit a request on appropriate City or School forms. An Application for Use of City Facilities must be completed for use of City facilities (See attachments for document Adopted: August 7, 2001 City of Diamond Bar 6 Facility Policies, Regulations & Procedures i sample). All requests for School District facilities are to be submitted on School` District ,request forms (see attachment for samples of School District request forms). b. Occasional or one time only use requests must be submitted on an Application for Use of City Facilities at least 14 days prior to requested facility use. Required Fees must be paid at time of request submittal. Fees are `listed in Park Fees Resolution # 93-67A as adopted by the City Council c. All requests will be reviewed by City staff. d. All field requests from user groups must be submitted by May 15 and November 15, preceding the period in which fields will be utilized. Forms must be signed by the president or official designee of the organization's Board. - e. Requests for seasonal use by non-profit athletic organizations will be reviewed and assigned in June for each year for the period of August through December, and in December for; the period of Januarythrough July. A facility organizational meeting will be held in June and December to assign the facilities. Each user requesting facilities during the _applicable period must send a representative. If a user group requesting use of facilities does not send a representative, they may lose their priority rating for scheduled use of facilities. f. No user group will be given an approved permit for facility use until the following documents have been submitted: 1) Complete list of names, address and telephone numbers of the current Board of Directors or designated officials, 2) Proof of current non-profit status with the Internal Revenue Service and State of California. 3) Master calendar of events, which includes, but is not limited to: - Registration dates, tryouts (date, time and place) - Date practice begins, practice slot schedules - Opening day schedule/Closing Ceremonies - Date/times league games (start/finish) Tournament dates (required to host) 4) Total .Number of players, proof of Diamond Bar residency and number of teams. 5) One copy of the Certificate of Insurance listing the City of Diamond Bar as additional insured, in the amount approved by the City (as specified in Facility Use. Agreement). 6) All deposits as required Adopted: August 7, 2001 City of Diamond Sar 7 Facility Policies,. Regulations & Procedures g. Leagues anticipating a split to form a new league or individuals planning to organize i a new sports program must apply to the City at least one year prior to the estimated + starting date. This will provide the necessary time to study the impact of the new program on existing facilities. 3. Athletic Field Storage Facilities 1. Storage Facilities a. Storage facilities are made available free of charge to local seasonal user. groups. A refundable deposit will ` be charged for the use of storage facilities. b. All user equipment must be stored in an orderly manner. c. Upon conclusion of seasonal ;play, all equipment must be removed within fourteen (14) days or a cleanup fee, based on actual expenses incurred and overhead, will be charged. If equipment is not claimed within thirty (30) days it will be confiscated and disposed of as prescribed by law. d. Equipment stored in the facility is not the responsibility of the City. Unnecessary equipment stored in the facility may be removed at the user group's expense. 4. Athletic Field Lining/Marking a. All lining/marking of athletic fields must be done with chalk or water-based paint. b. The burning of fields with the use of weed killer, diesel fuel or any other method is prohibited on City owned property including park athletic fields. ,- policy Any fi c. An user failingto complywith this olic is responsible for all costs related to the repair of damages to the facility and is subject to termination of facility use permit. C. VARIANCES AND GRIEVANCES A user group may request a variance or -submit a grievance to the stated procedures by completing the following: 1. Variance a. Submit a letter detailing why a variance is requested to the Director of Community Services. b. Appropriate staff members will review the letter and make a recommendation: c. If staff decides not to grana variance; the group may appeal to the Parks an t d Recreation Commission User Group Sub -Committee within- ten (10) days after written notification of staff's decision. " r Adopted: August 7, 2001 City of Diamond Bar 8 Facility Policies, Regulations &Procedures g {q F y III. FEES i A. ATHLETIC FACILITIES WITH LIGHTS 1. All fees are set by the City Council through.a Resolution. a. All City sponsored events/activities, along with Diamond Bar based certified non=profit youth and adult sports groups, civic, service and fraternal organizations are allowed the use of lighted facilities at City parks free of charge. Proof of non' -profit status must, be submitted to, and be on file with the City prior to scheduled use. b. Non City of Diamond Bar based or occasional one-time only users will be charged for the use of lighted facilities at the approved flat hourly rate of $12.00 per hour for light usage, with a two hour minimum use, and each additional hour or fraction thereafter. Lighted Facilities charge begins t/2 hour prior to sunset. c. ` The hourly light use fee will be evaluated each January, and if necessary, will be adjusted: _ accordingly. d. The City may deny use of lighted facilities to any organization or individual- who leaves the ballfield lights on after the conclusion of the scheduled activity more tan twice in one calendar year. 2. Fees for use of Lorbeer Middle School are charged to non-resident users based on the actual costs incurred by the City for: electricity, restrooms, trash removal and any other costs charged by the Pomona Unified School District. Fees are listed in Resolution No. 93-67A. 3. Deposits a. A refundable deposit is required for use of ballfield lights. This deposit will be used to pay for ballfield lights left on upon conclusion of the activity. The deposit will also be ,used to reimburse the City for physical damages, trash pick-up and wages paid to City personnel called to turn off ballfield lights or pick-up trash. b. All one-time users are required to submit -a deposit in advance from which ballfield light charges are deducted, along with any additional cost the City may directly or indirectly incur from their use. 4. Light Billing a. All light users are responsible for reporting actual hours of use to the Community Services Division within seven days after scheduled use. The City shall deduct ballfield light and related costs; specified from the deposit and refund the balance, if applicable: Adopted: August 7, 2001 City of Diamond Bar 10 Facility Policies, Regulations & Procedures i b. User groups are provided the light box combination or key by the Community Services Division. The combination or keyed lock may be changed periodically.. This usually occurs at the conclusion of the season. 5. 'Light Usage a. Upon approval of a request to use ballfield lights, the applicant will be issued a combination or key to access the switch to the ballfield lights. b. Ballfield lights at Peterson and Lorbeer and tennis court lights at Pantera, Ronald Reagan and Maple Hill automatically turn off at 10:00 p.m. Therefore, the area used should be cleaned, equipment stored and participants cleared from the facility prior to the scheduled shut off time. Heritage Park lights need to be turned off by 10:00 p.m. If they are left on after 10:00 p.m. the group will be charged. If an organization would like to have lights on at Heritage Park after 10;00 p.m„ a request must be made for an exception to the time limit. B. ATHLETIC FACILITIES WITHOUT LIGHTS 1. Diamond Bar residents, City sponsored events/activities, and Diamond Bar based certified non-profit youth and adult sports groups, civic, service and fraternal organizations receive use of unlighted facilities free of charge. Users of Lorbeer Middle School are charged for actual costs incurred by the City for restrooms, trash pick-up and any other costs charged by the Pomona Unified School District. Proof of non-profit status must be submitted to, and be on file with, the City prior to scheduled use. Use subject to availability. Park and 'picnic facilities are available for reserved use. For reservation information, see section H, paragraph A. 2. Non City of Diamond Bar based or occasional or non-resident one-time only users are charged for the use of facilities at the approved flat hourly rate of $5.00 per hour for usage, with a two hour minimum use, and each additional hour or fraction thereafter. Fee for reserved use of picnic facilities is: $25.00 per four (4) hour use. Fees are set by the City Council through a Resolution and are subject to change without notice. 3. Insurance is required for all groups of 50 or more people or for any activity in which the City deems that insurance is necessary. The insurance must name the City as an additional insured and, the policy must be a minimum of $1,000,000 general Aggregate limit liability or an amount that the City determines appropriate for the use requested. Special events insurance is available through the City and can be purchased by the participating group. 4. A refundable cleanup deposit may be required for all groups that reserve use of a City park. 5. Reservations are required for all groups of 30 or more persons to utilize City parks and picnicfacilities. Adopted: August 7, 2001 City of Diamond Bar 11 Facility Policies,Regulations & Pr ocedures , C. CONCESSION STAND POLICY i I 1. The primary user of the park facility will receive primary use of the Concession Stand. All other use will be approved by Staff and the User Group Sub- Comrnittee (i.e. special activities). 2. The primary User must abide by all Health and Safety standards and regulations and be available for inspections by the Health Department and/or staff. 3. A refundable deposit is charged for the use of the Concession Stand. 4. The user group shall be responsible for the cleaning of the Concession Stand i (sweeping, trash removal, wiping counters) after each use. 5. Keys are issued to the User Group for the 'Concession Stand and can not be duplicated. The cost associated with the loss of keys will be deducted from the deposit. 6. Damage to the Concession Stand or broken equipment, due to misuse, or the facility being left unlocked, will be deducted from the deposit. 7. The deposit will be forfeited if stored material, with the exception of City owned capital equipment (refrigerator/microwave), is not removed within fourteen (14) days of completion of the seasonor activity. The facilities must be cleaned and all capital equipment disconnected from electrical outlets (except refrigerator). All capital equipment not removed from the facility at the end of the season is the responsibility of the City. 8. The City, accompanied by the scheduled user group, will conduct an inspection of the facilities at the conclusion of the fourteen (14) day period to insure compliance to guidelines for use. 9. The user group is responsible and liable for loss or damage to any items brought in to the concession stand. 10. Adult` supervision must be maintained at all times. Children under the age of thirteen (13) are not allowed to work in the Concession Stand. D. RESTROOMS/FIELDS 1. Facilities, including restrooms and fields utilized, must be cleaned of rubbish and debris immediately following the scheduled use each day. 2. A cleanup fee, based on actual direct and indirect expenses incurred are charged to users that do not clean rubbish and debris related to their use. 3. Fees are charged for portable restrooms required for use of Lorbeer Middle School. Adopted August 7; 2001 City of Diamond Bar 12 Facility Policies, Regulations & Procedures 1 E. OTHER L Diamond Bar based non-profit organizations may use City parks for commercial the City of Diamond Bar. .:activities/vents to raise funds to support. community .service. programs and activities in a. Requests must be submitted sixty (60) days in advance of the date of the activity/event and will be considered by the City's parks reservation personnel with input from the Parks and Recreation Commission sub -committee. b. Qualifying user groups who conduct such events must receive 100% of. -the earned funds (or pay them over to another Diamond Bar based qualifying organization) from the participants of the event and pay for all expenses through the 'Organization's regular debt payment process. 2. The private commercial use of City parks for profit and private gain is'prohibited. Uses that do not meet the criteria stated in III.E.I.b. shall be considered private commercial use of City parks for profit and private gain and will be prohibited. 3. Use of a tennis court for private or semi -private lessons for afee (up to two students with one instructor.) shall not be considered a private commercial use. Adopted: August 7, 2001 City of Diamond Bar I3 Facility Policies, Regulations &Procedures IV. RULES AND REGULATIONS A. GENERAL . 1. Alcoholic y beverages are not allowed in City parks jDiamond Bar Municipal Code 12.00.290). There is a special event policy/procedure for sales and/or consumption of alcoholic beverages at City park facilities (see attachment). 2. Cancellations. a. The City of Diamond Bar may cancel the use of park facilities for cause or convenience, which includes but shall not be°limited to: 1.When the City is engaged in work involving any of the facilities scheduled to be utilized. 2. When the health and/or safety of participants is threatened due to impending conditions, including but not limited to, heavy rains, unhealthful smog levels or other such climatic conditions. 3. It has been determined by the City that the applicant has not complied with the City park reservation policies. b. Should a user group wish to cancel a scheduled activity, notification must be made to the City at least 24 hours prior to such scheduled use. B. INSURANCE 1. If a user group or onetime user of 50 people or more is involved in an activity where the City deems insurance to be necessary (i.e. sporting, hazardous events, or company picnics) the responsible person shall procure, pay for and maintain in full force and effect, with regard to any such event, a -combined Comprehensive Personal Liability and Property Damage Insurance Policy with limits of not less than $1,000,000 or any other amount that staff deems appropriate for the use requested. 2. The USER of the park agrees that it will indemnify and hold the CITY and its elected officials, officers, agents, and employees free and harmless from all claims for damage to persons or property by reason of USER's acts or those of USER's employees, agents, guests or invitee in connection with USER's use and/or occupancy of the facilities. User must sign City provided indemnification form to use facilities. f Adopted: August 7, 2001 Facility Policies, Regulations & Procedures City of Diamond Bar 14OR - _ ..�i4 ' ! S. m I � Y'� 3. Further, the City of Diamond Bar, its elected officials, officers, agents or employees thereof, shall be designated as additional insured under such policy. 4. Any such :insurance policy must include the requirement of a thirty (30) day written cancellation notice to the City. 5. Proof of the effective Policy must be deposited with the Community Services Division at least 14 days prior to the first scheduled use of the facility. 6. The City has Special Event Insurance coverage which may be purchased, at the sole cost of thea applicant, foran PP � event which takes place on City owned: property. Contact the Risk Manager for further information. C. TRAFFIC AND PARKING 1. The user group must assure that participants and spectators utilize public parking areas and park only in marked stalls. 2 . No vehicle(s) will be allowed on City park property, or outside public parking areas, except those designated for parks maintenance or specifically permitted by the City. 3. Requests for use of streets for parking that are marked with "No Parking" signs must be made with Public Works (396-5671). D. PUBLIC ADDRESS SYSTEM USE POLICY i. Organ]zed/Scheduled Athletic Events a. Sound amplification equipment is allowed in City parks, but is limited to public address systems, , stereo equipment, stationary/portable -components and bullhorns, subject to the provisions of the City Noise Ordinance. b. A group must submit a request in writing for use of a public address system, prior to the event, including the purpose and placement of the equipment, to receive approval I from staff. c. Public address system use is permitted only between the hours of 10.00a.m. - 9:30p.m. daily. d. Failure to comply with the above requirements b q y user groups could result in one or ' more of the followings i. First Offense -Verbal warning followed by written communication. ii. Second Offense - Loss of public address system use privileges by the organization for the remainder of the season immediately following -the y offense. i Adopted: August 7, 2001 City of Diamond Bar 15 Facility Policies, Regulations & Procedures 2. General Park Use i a. Sound amplification equipment is allowed in the City's parks, but is limited to public address systems, stereo equipment, stationary/portable components and bullhorns, subject to the provisions of the City Noise Ordinance. b. No person or group shall use any public address system in any of the City's parks without first submitting a request in writing and receiving approval from the Community Services Division. 'If staff is required to monitor the event, all direct and indirect expenses will be`charged to the User. c. The proposed use of .the public address system must not unreasonably interfere or disturb surrounding residences, nor shall the use of the public address system detract from or interfere with the general public's use and enjoyment of the park. d. Public address system use is allowed only between the hours of '10:00a.m. - 9:30p.m. daily. e. The direction of the public address system's speakers must be directed toward activity spectators and away from the surrounding residential areas. f. Failure to comply with the above requirements will result in immediate disconnection of the public address system and forfeiture of deposit. E. MAINTENANCE 1. The City will maintain or cause to be maintained the parks for public use. ?. Field Maintenance a. All maintenance such as field preparation, lining of the fields, setting of base 'stakes,: installation of goal posts is to be performed by the -user assigned to the facility as per written agreement between the City and the user. Adopted: August 7, 2001 City of Diamond Bar 16 Facility Policies, Regulations & Procedures y K Each user is responsible for the facility being free of trash or debris. c. Users are requested to report any damage or acts of vandalism to the Community Services Division or Sheriff's Department immediately. It is the policy of the City of Diamond Bar to prosecute to the fullest extent, possible any individual committing acts of vandalism (Sheriff's Department (909) 595-2264 or 911 in cases of emergency). 3. Motorized Vehicle Use a. Motorized vehicles are permitted on the City parks for the preparation of athletic fields, upon approval of the City. b. Each user group must designate the drivers, not to exceed 4, at least 21 years or older, who will drive the designated and approved motorized vehicle for dragging the fields or other such related activities. c. Each designated driver will be required to attend a training session, conducted by the Community Services Division, on the proper method of dragging infield areas and related safety matters. d. Each user group is allowed to drag the fields with a designated approved motorized vehicle once a day. The dragging of fields between games must be done by hand. The use of a motorized vehicle between games will not be permitted. Fields may be prepared with a motorized vehicle only between the hours of. 7:00a.m. - 9:00p.m. Monday Friday 8:00a.m. - 9:00p.m. Saturday 9:00a.m. - 1:00p.m. Sunday e. Special request for motorized vehicle use to drag fields shall be made in writing: f. Failure to comply with the motorized vehicle use policy can result in the i termination of the scheduled organization's permit to use such vehicle(s) for the preparation of the fields for the remainder of their scheduled use of such facilities; 4• Modifications i Any requests to modify or improve City facilities shall'l be submitted for approval to the City of Diamond Bar. No permanent structures or equipment shall be placed and/or erectedonCity facilities unless reviewed and recommended by the Parks and Recreation F. Commission and approval by the City °Council is granted. The, modifications must be dedicated for community use. Adoted: p August 7, 2001 City of Diamond Bar 17 Facility Policies, Regulations & Procedures 5. Closure An annual Parks Maintenance Program is submitted to the Parks and Recreation Commission each fiscal year for review and comment. ` Such Maintenance Program shall include the following: a. Scheduled. closure of parks for more than seven (7) consecutive days. b. Closure of athletic field(s) for one day recovery periods. ° Closure dates; shall be coordinated by the Community ServicesDivision with user groups.. 6. Park Restroom Policy and Schedule a. Park restrooms are unlocked daily at :8:00a.m. and remain open until the park closes. b. Special restroom access is available upon request - to the Community Services Division (909) 396-5694. Restrooms are open for all City recreation ,programs. F. INCLEMENT WEATHER USE GUIDELINES AND PROCEDURES 1. Guidelines a. No use of City athletic fields is allowed when facilities are unusable due to inclement weather as determined by the City. b. Any user failing to comply with established guidelines and proper notification is subject to claims .for all direct and indirect damages and potential termination of facility use permit. Procedures for Notification a. The City is responsible for determining if field conditions alter the availability of their use. b. User must contact City after 2:00 p.m. Monday through Friday, to receive City's determination of facility availability. C. On weekends and Holidays, the City is responsible for making the decision regarding the facility use by 9:00a.m. If facilities are unable to be used, temporary signs will be posted in visible locations in the parks. These signs will be removed when the fields are in condition to resume use. 3. Estimated Cost for Damage Repair or Turf Users are charged for all direct and indirect costs incurred by the City for repair of the turf and/or irrigation systems due to failure to comply with the rain policy. Repair costs Adopted: August 7, 2001 City of Diamond Bar 18 Facility Policies, Regulations & Procedures i are based on actual expenses and normal City overhead. Failure to comply with the inclement weather policy can also result in the termination of user's facility use permit. G. TENNIS COURT RULES I The ethics of tennis nis and sportsmanship man shi shall Prevail. 2. When others are waiting and no courts are available, use of a court (for play, -lessons or otherwise) is limited to one hour of use and then must be relinquished by all persons using the court to the first person waiting for that court. a. Courts may not be held by one person alone b. Priority nority of right to use the court shall be established by the placing of a racquet on the number board. Waiting players shall remain in person at the court desired and shall be physically present to ltake possession of the court when relinquished. i 3. Courts may be reserved only for approved tournaments or club play by securing permission in writing from the City. All tenn s court reservation: requests for group use must be received at least two w eks in advance of requested date. Such reserved courts shall be design ted in writing by authorized City staff. 4. Use of a tennis court for private or semi -private lessons for a fee (up to two students with one instructor) is permitted only if the instructor obtains a permit from the City of Diamond Bar and complies with all tennis court rules set forth herein. 5. Only persons weaning tennis shoes shall be allowed on the tennis courts. No street shoes, no wheeled shoes and no wheeled vehicles of any type may enter the tennis courts. 6. Pets are notermitted at any y time on the courts.. 7 Cit staff's interpretation City :andapplication of the above runes shall govern the use of the tennis courts. I i I Adopted: August 7, 2001 City of Diamond Bar 19 Facility Policies, Regulations & Procedures V. BUILDING AND ROOM RESERVATION POLICIES A. The following procedures and fee schedules are annually reviewed by the Parks and Recreatioq Commission and approved by the Diamond Bar City Council. They regulate the use of City -owned facilities, including the Heritage Park Community Center, Sycamore Canyon Park portable building, and Pantera Park Activity Room. Equipment may also be rented in':conjunction with room rental or use of specificfacilities. City of Diamond Bar facilities, under the management of the Community Services Division, are available to the public for activities and programs that meet the. needs and interests of the community. The City of Diamond Bar has established these rental fees and services, based upon cost of maintenance,' utilities, supervision and/or other direct costs. The City shall have the right to control and operate the facility's heating, air conditioning and common use areas, in a manner deemed best for the City. User must insure that all required codes are met. B. IDENTIFICATION OF USER GROUPS: 1. City Sponsored - Sponsored by the City Council, City Departments, City Commissions/Committees or City co-sponsored meetings/seminars/conferences. There is no charge for these uses. 2. Resident Non -Profit - Civic, service or athletic organizations, who conductor sponsor non-profit, community -oriented services and activities open to the public, i.e. Boy Scouts, Softball, Little League, and other groups as approved. Proof of non-profit status is required. a. Determination of eligibility of Resident Non -Profit is made by the. City of Diamond Bar. b. No fee is charged for board, general membership meeting or registration activities, if conducted during normal hours of operation. if meeting is held after normal hours of operation, weekend or City observed holiday, a fee is charged for staff hours required to open and close the facility. All other events shall be charged according to the fee schedule. Said events include activities for which there is a charge and/or which are not open to the general public (fund raiser, luncheons and award, ceremonies). A cleaning deposit is required for activities at which refreshments are served. c. Organizations that are authorized to use school district facilities per education code 38134 shall be eligible to use City facilities only after effort has been made to secure a -comparable school district facility, and none is available. Adopted; August 7, 2001 City of Diamond Bar 20 Facility Policies, Regulations &Procedures *Note - Each resident non-profit organization will be allowed one use for fundraising purposes per calendar year where room rental fees are waived. 3. Private Parties - Functions and activities not open for the general public and which are not profit -oriented. 4. Commercial, Industrial, or Professional - Firms, or non-resident civic organizations, including tax -supported public agencies (i.e. County, State or Federal agencies). C. Rental fees are based upon an eight (8) hour period. A four (4) hour rental may be arranged at one-half (1/2) the regular rental rate, through the Community Services Division prior to scheduled use. D. Heritage Park Community Center Room use includes: Tables, chairs and one (1) microphone (if available) and room set-up (set-up arranged through Community Services Division at time of room confirmation). Sycamore Canyon Portable Building and Pantera Activity Room use includes: tables, chairs and room set-up. Rental fees include City staff to set-up, open and close the building and to provide facility maintenance during the event. E. A cleaning deposit is required of all rental groups and may not be applied toward rental fees. Deposits are paid at time of reservation and are refundable if the facility and/or equipment are left_ in satisfactory condition as determined by Community Services Division. Users are responsible for any and all damages to property or for the loss of property, plus an additional 15% overhead charge. F. The User shall obtain and keep in full force, at User's expense, for the mutual benefit of City and User, comprehensive, broad form, general pubic liability insurance providing for: 1) claims and liability for personal injury, death or property damage arising from the use and/or occupancy of the facility or adjoining areas; 2) at least $1,000,000 bodily injury or death for any one person; 3) at least $1,000,000 one accident or occurrence; 4) the agreement shall be carried only by responsible insurance companies licensed to do business in the State of California. All such policies shall contain language to the effect that: 1) the insurer waives the right of subrogation against the City and against the City's agents and representatives; 2) the policies are primary and non-contributing with any insurance that may be carried by the City; and 3) they cannot be cancelled or materially changed except upon prior written notice by the insurer to the City. In the event of any such cancellation or material change, any agreement between City and User shall terminate and be of no further force and effect. User shall furnish City with a Certificate evidencing such insurance and naming the City of Diamond Bar as additional insured at least (10) working days prior to User's use of the facility. Certificate of insurance issued to the City must contain the following language: i THE CITY OF DIAMOND BAR, ITS ELECTED OR APPOINTED OFFICIALS, EMPLOYEES, AND VOLUNTEERS ARE INCLUDED AS INSURED. THIS COVERAGE SHALL BE PRIMARY AND CITY INSURANCE SHALL NOT BE Adopted: August 7, 2001 City of Diamond Bar 21 Facility Policies, Regulations & Procedures CONTRIBUTORY. THERE SHALL BE NO SUBROGATION AGAINST THE CITY, NO CANCELLATION OR MATERIAL CHANGE SHALL BE MADE WITHOUT THIRTY (30) DAYS WRITTEN NOTICE TO THE CITY. The City has Special Event Insurance coverage which may be purchased, at the sole cost of the applicant, for an event which takes place on City owned property. Contact the Risk Manager for further information. Certificates are subject to review and approval by the City. G. LIQUOR REQUIREMENTS 1. Serving Liquor (complimentary service)- The City of Diamond Bar requires clients who will be serving complimentary liquor (i.e. hosted bar, wine service with meal) to provide Host Liquor Liability insurance coverage in an amount no less than $1,000,000. If the client's personal insurance carrier cannot meet this requirement, a one -day special events policy must be purchased from the City, with the fee based upon the type of event and number in attendance. Providing the required coverage is mandatory, and all other insurance requirements described in Section F above are applicable in addition to Host Liquor Liability coverage. 2. Selling Liquor. 1. Any client who will be selling liquor (i.e. cash bar, dinner and drinks for a -fee) is required to provide Host Liquor Liability coverage as specified above. - The insurance requirements described in Section F above are applicable in addition to Host Liquor Liability Coverage. IN ADDITI©N, the client should note that liquor sales must, by law, be conducted by an entity licensed to do so by the Alcoholic Beverage Commission (ABC) of the State of California. If the client is not licensed, the client must contract with a licensed person to conduct any liquor sales. Any questions as.to the need for and requirements of obtaining the appropriate ABC license(s) should be directed to the ABC at (714) 558-4101, Monday through Friday, 8:00a.m. until 5:00p.m. The client is required to provide a copy of the appropriate ABC license(s) to the City at least ten (10) working days prior to the event at which the liquor is to be sold. H. Inspection and permits by the Fire Department to assure compliance with Public Assembly regulations may be required at the User's expense. User representative must be present, during such inspection. User will be billed directly by the Los Angeles County Fire Department. Excess numbers of people will not be permitted inside any facility beyond the established capacity of that facility. Adopted: August 7, 2001 City of Diamond Bar 22 Facility Policies, Regulations & Procedures 717M­77,,,..LL.. ..k..,.. I. F, The private commercial use of City parks for profit and private gain is prohibited. J. Facility Reservations shall have the right to relocate or reassign meeting rooms as it deems appropriate, at the same or reduced rental fee, but not more than what would have been charged per the room schedule. _ K. Reservations may be revoked at any time whenever there has been a violation of approved Rules and Regulations. L. The City of Diamond Bar will not rent, lease or allow use of its public facilities by any person or organization for a public meeting that precludes participation by any disabled person. A City equipment shall not be removed from any facility. N. Smoking is prohibited in all public meeting rooms per California Indoor Clean Air Act of 1976 and City Council Resolution No. 93-66A. 0. Special events or requests not covered in the above policy must be submitted in writing sand will be, reviewed by the City to determine appropriate use, fees and services. P. Event staff or security will be required at all events held at facilities listed in paragraph V.A. at a ratio of one person per 100 or more guests and whenever alcoholic beverages are either being served or sold. Rate for event staff will beat current prevailing wage and y will be in addition to rental fee. At discretion of the Community Services Director, an event may require City staff, Security Guards or Sheriff's Department Deputies. Adopted: August 7, 2001 City of Diamond Bar 23 Facility Policies, Regulations & Procedures City of Diamond Bar Building and Room Reservation Regulations i M A. The reservation process must be completed at least two (2) weeks in advance of the reservation date. A reservation, once approved, shall constitute an agreement between the User and the City of Diamond Bar. These regulations are included by reference to the Agreement and all terms and conditions of the regulations must be complied with.. All applications must be signed b an authorized adult representative of user organtation or private party. B. Cancellation of use must be in writing and received at least thirty (30) days prior to the scheduled event. Cancellation without proper notification will result in the forfeit of deposits. Changes in hours or conditions of use indicated on the original request must be made at least ten (10) working days prior to the scheduled event. C. No reservation will be approved until all fees; deposits, permits/licenses and insurance are obtained and paid in full. These fees and deposits shall be paid at least ten (10) working days prior the use of the facilities. If the policies and regulations stated in this document are not observed, any reservation may be cancelled immediately upon notice to the applicant, and any fee(s) previously paid may not be returned. D. Licensed catered food service is required at the Heritage Park Community Center. Exceptions to catered service must have prior approval from Community Services Division. NO COOKING IS ALLOWED IN THIS FACILITY. E. No signs or decorations may be taped, nailed or otherwise attached to walls, windows, ceilings or drapes unless decoration and the method of attachment is approved by City staff. No rice, bird seed, confetti or other similar items are allowed to be thrown in or around any facility. No open flames or candles are allowed. F. Signs, placards, pictures, advertisements, names or notices shall not be inscribed, displayed, printed or affixed on to any part of the outside of any facility without prior approval by City staff. G. All emergency doors on the premises shall be locked when facility is not in use. All door openings to public corridors shall be kept closed except for normal ingress and egress. I U Adopted: August 7, 2001 City of Diamond Bar 24 ' Facility Policies, Regulations & Procedures r City of Diamond Bar ; POLICY AND PROCEDURE Subject: Sales and/or consumption of alcoholic beverages for special events at a City park facility. 1.0 PURPOSE The purpose of this memorandum is to set forth the criteria allowing the sale and/or consumption of alcoholic beverages at City parks and to outline the procedures for obtaining' approval. 2.0 POLICY The City Manager is authorized to approve the sale and consumption of alcoholic beverages at certain special events at City facilities under his jurisdiction. The event must be deemed appropriate based upon specific criteria and conditions and the sponsors must obtain a valid permit from the City. It is intended that the current City Code restrictions against alcoholic beverages in park facilities remain in effect for general recreational use of park areas by individuals and organizations. �- 3.0 PERMIT CONDITIONS A special event involving the sale and/or consumption of alcoholic beverages at a City facility selected and approved by the City Manager, requires a written permit which includes the following conditions: 3J The sponsor(s) must obtain the appropriate license from the California Alcoholic Beverage Control Board and comply with all license and operating requirements of the A.B.C., federal, state and local laws;, and 3.2 Agree to the assignment of one or more employees of or other persons approved by City to the special event as required for monitoring purposes and to make appropriate reimbursement for the cost of that assignment; and 3.3 Provide at the permitee's expense, the number and type of peace officers determined by the City Manager and local law enforcement that is necessary for security at the special event; and 3.4 Promise to indemnify, defend and save harmless the City, its agents, officers and employees from and against any and all liability expense, including defense cost for legal fees and claims for damages of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury, or property damage arising from or connected with the special event; and Adopted: August 7, 2001 City of Diamond Bar 25 Facility Policies, Regulations &Procedures 3.5 Provide and maintain a policy of $1,000,000 liability insurance coverage for the event. The City Manger may require additional coverage upon determination by the City's Risk Manager that the event warrantsincreased coverage. 3.6 Provide in advance of the event'a security deposit of $50 per 100 persons or increment thereof, from which extraordinary City expenses for maintenance, repair, or replacement arising from the permitee's use of the facilities, shall be deducted. 4.0 PROCEDURES 4.1 Individuals requesting the sale and/or consumption of alcoholic beverages at a special event must submit a City Permif for Sale and/or Consumption of Alcoholic Beverages form at least fifteen (15) days prior to the event. 4.2 The following shall be considered when making this determination: ♦ The area and/or structure to be used by such special event must be located so that it is feasible to restrict public access to the event to participants only. The scheduling and location of such special event must not conflict with other scheduled events or activities or with the primary purposes and public uses for which the facility is operated. l; ♦ The sale and/or consumption of the alcoholic beverages must be limited to the premises where the special event is to be held and to the participants in the event, who may legally consume such beverages. The authorization to sell alcoholic beverages must not conflict with the contractual rights of City concessionaires. ♦ The special event must be one in which the participants will not engage in swimming, boating or the operation of motorized vehicles or equipment or other similar activities. 4.3 The City Manager will select an appropriate facility for the event and time requested after considering the established selection criteria, requested date and time of event and, whenever feasible, the facilities indicated by the applicant, as preferred choices. 4.4 City Manager will give final approval contingent upon the applicant providing proof of having met all the requirements listed under Section 3.0 This proof must be provided fifteen (15) days prior to the scheduled event.' The originals of all k documents will be retained by the City. Copies will be forwarded to the applicant. Adopted: August 7, 2001 City of Diamond Bar 26 Facility Policies, Regulations & Procedures PERMIT FOR, SALE AND/OR CONSUMPTION OF ALCOHOLIC BEVERAGES ON DEPARTMENT OF PARKS AND RECREATION FACILITIES Permitee Information Name of Applicant: Address: Organization; Park/Facility/Area Requested: I - List two (2) Alternates Date Requested Hours: From to Verification TYPE: VERIFIED BY DATE A.B.C. License Security De Amount S Y osit P $ *Insurance Amount $ *"Peace Officer - Number Required Other (specify) *Proof of required insurancecoverage must be presented thirty (30) days prior to the event. *"Proof such as a receipt from a private security company must be presented thirty (30) prior to the event. APPROVALS Commander, Walnut/Diamond Bar Sub Station Date City Manager Date Comments: Id Adopted: August 7, 2001 City of Diamond Bar 34 Facility Policies, Regulations & Procedures r y w_ CONDITIONS OF PERMIT 1. The sale and/or consumption of alcoholic beverages must be limited to the premises where the special event is to be held and to the participants in the event who may consume such beverages; and Z. The authorization to sell alcoholic beverages must not conflict with the contractual rights of City concessionaires; 3. The special event must be one in which the participants will not engage in swimming, boating or the operation of motorized vehicles or equipment or other similar activities. 4. The applicant/organization also agrees to obtain the appropriate license from the California. Alcoholic Beverage Control Board - (ABC) and comply with all license and operating requirements of the ABC, federal, state and local laws; and to 5. Assign one or more employees of the City or other persons approved by the City, to the special event as required for monitoring purposes and to make appropriate reimbursement for the cost of that assignment; and 1+ 6. Provide at the applicant/organization's expense the number and type of peace officers determined by the City Manager and local law enforcement to be necessary for security at the special event; and 7. Promise to indemnify,; defend and save harmless the City,', it's agents, officers and employees from and test a a• any g y and all liability expense, including defense cost and legal fees and claims for -damages of any nature whatsoever including, but not limited to, bodily injury, death, personal injury or property damage arising, from or connected with the special event; and 8. Provide and maintain a policy of $1;000,000 minimum liability coverage (City Manager may require additional coverage upon determination by the City's Risk Manager that the event warrants increased coverage); and 9. Provide in advance of the even i to security .deposit of $50 per 100 persons or increment thereof, from which extraordinaryex City expenses for maintenance, repair, or replacement arising from the permitee's use of the facilities shall be deducted. Adopted: August 7, 2001 City of Diamond Bar 35 Facility Policies, Regulations & Procedures r August 14, 2001 Addressee Dear Addressee, Please find enclosed your permit to teach professional tennis lessons at the tennis courts in the public parks intheCity of Diamond Bar. The permit must be in your possession while teaching lessons in the city's parks and must be presented when requested bylaw enforcement or city officials. Please be sure to sign the permit before teaching lessons in the city's parks. Also, please find enclosed the tennis court rules that were approved by the City Council on August 7. You are required to abide by these rules while utilizing the city's tennis courts. As a tennis professional, your influence can help make the tennis courts in Diamond Bar a positive and fun place for the residents to attend. Any assistance you can provide to make this a reality will be greatly appreciated. If you have any questions about the permit or tennis court rules, please feel free to contact me at 909.396.5694. Sincerely, Bob Rose Community Services Director City of Diamond Bar Commission Report DATE:, January 18, 2001 TO: Gary'Olivas, Recreation Superintendent I FROM: Kim Crews, Recreation Specialist MEETING DATE: January 25, 2001 Recreation Guide Summary i The Community Recreation Guide is mailed to the residents of Diamond Bar and a mailing list of approximately 700 on a quarterly basis. It is made available for pick up at City Hall, Heritage ; Park Community Center, the Pantera ParkActivity Room, and the public library. The winter 2001 issue was mailed the week of December 11. The spring issue is scheduled to be distributed the week of March 5. Contract Classes Summary The recreation contract class program offers a wide range of quality recreation programs to the residents of Diamond Bar. Instructors contract with the city as an individual contractor oras an agent of a commercial business. Class participants enroll in .classes on a quarterly basis according to the current Community Recreation Guide session. All registration is taken and processed at the Recreation Services office at City Hall. Report The winter session began on January 8, 2001 and continues until March 30, 2001. Registration is currently being taken for winter session classes and events. Winter classes, which are full: 0 Pee Wee Golf (8 participants) • We're Tot-ler-ific! Parent & Me ( 20 participants) + Tumbling Tots (11 participants) ;4 9 Beginning Golf for Adults (8 participants) . • CPR Saves Lives (8 participants) • Computer Baby Steps (21 participants) • Introduction to Microsoft Word (21 participants) • The Art of Ikebana (10 participants) New classes offered in the spring session: • Writing Your Autobiography • Skate boarding classes to be held at the Skate Park New Youth Dance Classes Business Etiquette Classes for adults Tiny Tots Preschool Program Summary Tiny Tots is a year-round program for preschool aged children. Children, ages 3 through 5, learn to socialize with other children; develop gross and fine motor coordination, and attention span; and experience the joy of music, crafts, and group games. Child must be 3 years of age, on or before November 15 2000, to be eligible for enrollment in the winter session. Programs are offered at Heritage Community Center and Pantera Park. Parents are asked to volunteer once or twice during the session. Report Registration for the winter session is completed. The winter session runs for 12 weeks, January 8 -March 31, 2001." The Heritage Park program currently has 55 children enrolled. The Pantera Park program is full with 40 children enrolled. I Special Event The Little Racer Grand Prix will be held on a Saturday, February 3 from 9:30 am until 12:30 pm. Everyone is a "winner" as children, ages 2-5 and their parents participate in fun group events and activities in the Pantera Park parking lot. Children will bring their tricycles, scooters, roller skates, and bicycles with training wheels and "compete in age appropriate obstacle courses, races, and contests. We'll even have a tricycle race for the parents. A juice break will be provided. The Tiny Tots staff will staff this event. Program Purpose } Offer an opportunity for a special event specifically designed for preschool aged children and their parents ► Build community spirit by demonstrating a successful collaboration of family, government, service organizations, and business ► Introduce the Tiny Tots program to potential participants Promote bicycle safety to the families of the community <' Adult Excursions Summary i A day excursion for adults and family members, in some cases, is planned once each month. Report Each year, the excursion to the Tournament of Roses Parade is a great success, and this year was no exception. A total of 90 participants and 4 staff took two buses to the parade. The City of _Diamond Bar bleacher section made their presence known when the Diamond Bar High School Marching Band and Color Guard marched by. Excursions scheduled for the winter session: • February- Laughlin Turnaround • March- Whale Watching • April- Lion King at the Pantages Theater (family) aII�� IN Concerts In The Park ;4 Summary The summer Concert in the Park series takes place on ten consecutive Wednesday evenings a' during the summer beginning June 20 and ending on August 22 at Sycamore Canyon Park. " These concerts are free and open to the public. Each band performs from 6:30 P.M. until 8:00 P.M. The shuttle service between the golf course parking lot and Sycamore Canyon Park parking lot begins at 5:30 P.M. and ends at 8:30 P.M. The shuttle vans are handicapped accessible and are offered to the residents for no fee. Report The selection of the bands to perform in the summer series has begun. Music styles for this year's concert series being considered are: ► Classic Rock ► Big Band/ Swing ► Blues ► Jazz ► Latin ► Patriotic (4`h of July) i Country ► Contemporary/ Top 40 ► Island (Polynesian or Caribbean) Hill, 1 50's and 60's i Day Camp Summary' The City of Diamond Bar Summer Day Camp is a ten -week program that will begin the week of June 18 and continue until August 24, 2001. The camp is designed to involve children from the ages of 6 to 12 in a fun, active, educational, and safe environment all summer long. Day Camp is held at Sycamore Canyon Park. i a Report The dates for summer day camp have been established. Recruitment for staff has begun. Youth Excursions Summary Children, ages 6 through 12, are invited to join the excursions offered during the summer day camp. Excursions are planned to tie into the day camp weekly theme and are offered each Wednesday. These excursions are open to children not enrolled in the day camp program on a space available basis. i Volunteen Program Summary The City of Diamond Bar's Youth Volunteen Program is a leadership training program for boys and girls, ages 13 through 15, residing in Diamond Bar, who are interested in receiving work" experience and training in recreation. Qualified Volunteen applicants are invited for an oral interview prior to being accepted for participation in the program. Volunteens are assigned as aides to summer programs such as, day camp, youth baseball, Tiny Tots, and Concerts in the Park. Report The Volunteen application packets will be available at City Hall for pick up beginning April 1, 2001. Sponsor donation letters have been sent out requesting donations for the Volunteen raffle, which takes place at the City's Birthday Party on April 29. All proceeds from the raffle are used to fund the Volunteen stipends at the end of the volunteer service. f - i