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Home My WebLink AboutRES 93-66-BRESOLUTION NO. 93-66B A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE POLICIES AND PROCEDURES AND REGULATIONS FOR THE USE OF FACILITIES OPERATED BY THE CITY OF DIAMOND BAR A. Recitals (i) The City of Diamond Bar has heretofore enacted Policies, Procedures and Regulations for the use of facilities operated by the City of Diamond Bar. (ii) For the benefit of the community, it is necessary to periodically amend said Policies, Procedures and Regulations. (iii) All legal prerequisites to the adoption of this Resolution have occurred. B. Resolution NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Diamond Bar that: 1. In all respects as set forth in the recitals, Part A, of this Resolution. 2. The Policies, Procedures and Regulations for the use of facilities operated by the City of Diamond Bar are amended by the adoption of a new Exhibit "A" that are incorporated herein by this reference as though set forth in full. 3. Any or all provisions in the attached Policies, Procedures and regulations may be waived by action of the City Council. PASSED, APPROVED AND ADOPTED this stn day of Tune , 2000. MAYOR 1 City of Diamond Bar Resolution for 93-66B I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held ori day ofJune, 2000, by the following vote: AYES: COUNCILMEMBERS Chang, Herrera, Huff, MPT/Ansar_i, M/O'Connor NOES: COUNCILMEMBERS None ABSENT: COUNCILMEMBERS None ABSTAIN: COUNCILMEMBERS None LY DA BURGESS, dity Clerk City of Diamond Bar 2 City of Diamond Bar Resolution for 93-66B City, of Diamond Bar Park, Athletic and Facility Use Policies and Procedures Adopted by the City Council June 6, 2000 Diamond Bar Community Services Division 21660 E. Copley Drive, Ste 100 909/396-5699 PARK, ATHLETIC AND FACILITY USE POLICIES AND PROCEDURES Table of Contents I. GENERAL INFORMATION.................................................................................... 1 A. Statement of Policy B. Park and Athletic Facilities Available C. Definitions D Qualifying User Groups in Descending Order of Priority II. RESERVATION POLICIES AND PROCEDURES..................................................... 5 A. Parks/Picnics B. Athletic Facility Use C. Variances and Grievances 111. FEES................................................................................................................. 10 A. Athletic Facilities With Lights B. Athletic Facilities Without Lights C. Concession Stand Policy D. Restrooms E. Other IV. RULES AND REGULATIONS............................................................................... 14 A. General B. Insurance C. Traffic and Parking D. Public Address System Use Policy E. Maintenance F. Inclement Weather Use Guidelines and Procedures V. BUILDING AND ROOM RESERVATION POLICIES.......................................................................................................20 VI. ATTACHMENTS.................................................................................................. 28 A. Park Reservation Form B. Walnut Valley Unified School District Facility Request C. Pomona Unified School District Facility Request D. Permit for sale and/or consumption of Alcoholic Beverages in Public Facilities I. GENERAL INFORMATION A. STATEMENT OF POLICY The City of Diamond Bar, Community Services Division, coordinates the use of all City parks and athletic facilities available to organizations and the general public for cultural, social, and recreational activities and programs. The City attempts to accommodate all requests for use of City facilities with the limited amount of park space available. The continued increase in demand for use of paik and athletic facilities makes it necessary to emphasize sharing in the use of facilities. The allocation of athletic facilities is determined at bi-annual facility organizational meetings of the user groups and the City, where cooperation is essential. These policies and procedures are designed to facilitate the safe, efficient and equitable use of City facilities. The role of the City of Diamond Bar Parks and Recreation Commission is to provide input to the City Council and Community Services Division regarding policies and procedures for use of park facilities and operation of programs. The Commission works to ensure that the programs and facilities offered meet the needs of the community and that access to them is as economically feasible as possible. Fees, when charged, are used to offset public expenses to operate, maintain, supervise and administer the use of the park and athletic facilities. The Commission is responsible for the initiation, review and recommendation of plans for the acquisition and improvement of park lands and facilities and to recommend program improvements or additions when necessary. The Commission takes into consideration present and future needs of the Community and recommends plans to meet those needs. When making recommendations, the Commission considers the needs of the entire community, without bias toward special interest groups. Adopted June 6, 2000 City of Diamond Bar Facility Policies, Regulations & Procedures B. PARK AND ATHLETIC FACILITIES AVAILABLE 1. City -owned parks PARK ADDRESS Heritage Park 2900 S. Brea Canyon Road Maple Hill Park 1355 S. Maple Hill Road Pantera Park 738 Pantera Drive Carlton). Peterson Park 24142 E. Sylvan Glen Road Ronald Reagan Park 2201 S. Peaceful Hills Road Starshine Park 20839 Starshine Road Summitridge Park 1425 Summitridge Drive Sycamore Canyon Park 22930 Golden Springs Drive 2. Joint School/City Parks Paul C. Grow Park/Quail Summit Elementary - Quail Summit Drive & Highbluff Road 3. School District Facilities Lorbeer Middle School 501 Diamond Bar Boulevard Adopted June 6, 2000 2 Facility Policies, Regulations & Procedures City of Diamond Bar n,aa,i,i► „,City of Diamond BarPark Amenities Grid c Park Facility c� `dac°e� �e��c ��ac ale Gado Amenities oc�`a �atyrtic J��ti q��o � 5 5 5 Barbecues • • • • • • • • •\ Baseball Fields 1 2 (Lighted) Baseball Fields 2 ..eritage 2900 S. Brea Canyon Road (Unlighted) Larkstone Drive Maple Hill 1355 S. Maple Hill Road Basketball Courts 73B Pantera Drive 1 NUE Fitness Course • NEENEEN leeting Facilities • Parking Spaces 10 36 Picnic Tables (Covered) Picnic Tables • • mmunual (Uncovered) Restrooms • • Soccer/Football Fields 1 Tennis Courts '(Lighted) Tot Lot • • Total Acres 5 3.4 0 (Developed) ul C. Grow 23281 E. Forest Canyon Drive ..eritage 2900 S. Brea Canyon Road Larkstone Larkstone Drive Maple Hill 1355 S. Maple Hill Road Pantera 73B Pantera Drive • 35 160 1 48 1 33 1 0 1 53 1 62 ANUNUMN 2 1 1 1 3 1 NUE • 35 160 1 48 1 33 1 0 1 53 1 62 ANUNUMN Nun NUE NEENEEN NEENEEN mununuc mmunual Carlton Peterson Ronald Reagan Starshine Summitridge Sycamore Canyon 3 24142 E. Sylvan Glen Road 2201 S. Peaceful Hills Road 20839 Starshine Road 1425 Summitridge Drive 22930 E. Golden Springs Drive C. DEFINITIONS Hazardous Activities - Any activity that is defined by the State of California, the City's insurance provider or Risk Manager to be hazardous. User Groups - Qualifying non-profit youth or adult athletic organization that use athletic facilities for seasonal use. One -Time User — Any person, company or organization that requests use of a park, or portion thereof, for a single day of use. D. QUALIFYING USER GROUPS - DESCENDING ORDER OF PRIORITY Group A - City of Diamond Bar sponsored activities. Group B - Diamond Bar based, certified non-profit, youth and adult athletic organizations, and civic, service or fraternal organizations who conduct community events and/or programs open to the general public. Proof of non-profit status must be submitted and on file prior to scheduled use. Group C - Diamond Bar residents' non-commercial functions and/or activities not open - to the general public. Group D - Diamond Bar based commercial, industrial or professional groups, using the facility for a non-profit purpose. Group E - Other tax -supported public agencies. Group F - Non Diamond Bar residents or commercial groups. The private commercial use of City Parks for profit and private gain is prohibited. Qualifying User Groups that conduct fundraising tournaments, clinics or other peripheral events must receive 100% of the earned funds from the participants of the event and pay for all expenses through the organizations's regular debt process. Otherwise, the event will be considered a private commercial use of City parks for profit and private gain and will be prohibited. Adopted June 6, 2000 4 Facility Policies, Regulations & Procedures City of Diamond Bar II. RESERVATION POLICIES AND PROCEDURES A. PARKS/PICNICS Requests to reserve the City's park facilities are made through the Community Services Division of the City of Diamond Bar, 21660 E. Copley Drive, Ste 100. The office phone number is (909) 396-5699. 1. Picnic Facilities\' a. Any person or group wishing to reserve a picnic facility must submit an Application for Use of Facilities at least 14 days but not more than one year prior to the event or activity. Each reservation is subject to the approval of the City on a first come, first serve basis. The Application includes the name of the responsible individual and/or organization, date, time, park area to be used and the number of people expected to be in attendance. b. Reserved use of picnic facilities requires payment of reservation service fee as perscribed in Park Fees Resolution # 93-67A as adopted by the City Council. c. Any person or group with 30 or more people in attendance wishing to reserve facilities must submit a refundable clean-up deposit of $50.00 at least 14 days prior to the event or activity. d. Any person or group with 50 or more people in attendance wishing to reserve facilities must comply with City insurance requirements per Section V.F. Proof of the effective Policy must be deposited with the Community Services Division at least 14 days prior to the event or activity. e. The City reserves the right to require that any group or person obtain security through the Los Angeles County Sheriff's Department at events that could create traffic and/or safety concerns at the sole expense of that group or person. f. No campfires, liquid fluids or charcoal fires are allowed except in barbecues provided or with permit issued by City. 2. Overnight use of City parks is available by permit through the Community Services Division with a fifteen (15) day notice. Only Diamond Bar based non-profit organizations may reserve the park for overnight use. Proof of Insurance must be presented to the City as set forth under Insurance requirements for use of City facilities. Adopted June 6, 2000 5 City of Diamond Bar Facility Policies, Regulations & Procedures It is the responsibility of the requesting organization to: a. Maintain appropriate adult chaperones b. Notify the Sheriff's Department of an overnight campout c. Request Sheriff patrols during the campout 3. Tennis/Basketball Court Use a. The Tennis and Basketball courts located on City parks are available for use on a first come, first serve basis and may not be reserved, except for City activities or for non-profit athletic programs, as approved by the City. b. The use of Tennis/Basketball court area for concession facilities is prohibited. c. The use of Tennis/Basketball court areas for skating of any kind is prohibited; except for locations specifically designed for this type of use, with City approval. B. ATHLETIC FACILITIES USE 1. Policies a. Priority 1) First priority is to provide game facilities and to maintain the parks. 2) Practice requirements are the second priority, following game and maintenance needs. b. The number of Diamond Bar resident players will be considered when allotting time for.use of the facilities. c. The allocation and assignment of dates, times and areas for use of City Parks is the sole control of the City. Areas under School District jurisdiction will be scheduled by the School District in conjunction with the City. Athletic facilities at Lorbeer Middle School are under the jurisdiction of the City. d. Any changes or additions to park assignments must be submitted in writing and approved by the City, prior to the scheduled event. 2. Procedures a. Users requesting league or ongoing use of City athletic facilities must submit a — request on appropriate City or School forms. An Application for Use of City Facilities must be completed for use of City facilities (See attachments for Adopted June 6, 2000 6 Facility Policies, Regulations & Procedures City of Diamond Bar document sample). All requests for School District facilities are to be submitted on School District request forms (see attachment for samples of School District request forms). b. Occasional or one time only use requests must be submitted on an Application for Use of City Facilities at least 14 days prior to requested facility use. Required Fees must be paid at time of request submittal. Fees are listed in Park Fees Resolution # 93-67A as adopted by the City Council. c. All requests will be reviewed by City staff. d. All field requests from user groups must be submitted by May 15 and November 15, preceding the period in which fields will be utilized. Forms must be signed by the president or official designee of the organization's Board. e. Requests for seasonal use by non-profit athletic organizations will be reviewed and assigned in June for each year for the period of August through December, and in December for the period of January through July. A facility organizational meeting will be held in June and December to assign the facilities. Each user requesting facilities during the applicable period must send a representative. If a user group requesting use of facilities does not send a representative, they may lose their priority rating for scheduled use of facilities. f. No user group will be given an approved permit for facility use until the following documents have been submitted: 1) Complete list of names, address and telephone numbers of the current Board of Directors or designated officials. 2) Proof of current non-profit status with the Internal Revenue Service and State of California. 3) Master calendar of events, which includes, but is not limited to: - Registration dates, tryouts (date, time and place) - Date practice begins, practice slot schedules - Opening day schedule/Closing Ceremonies - Date/times league games (start(finish) - Tournament dates (required to host) 4) Total Number of players, proof of Diamond Bar residency and number of teams. 5) One copy of the Certificate of Insurance listing the City of Diamond Bar as additional insured, in the amount approved by the City (as specified in Facility Adopted June 6, 2000 7 City of Diamond Bar Facility Policies, Regulations & Procedures Use Agreement). 6) All deposits as required g. Leagues anticipating a split to form a new league or individuals planning to organize a new sports program must apply to the City at least one year prior to the estimated starting date. This will provide the necessary time to study the impact of the new program -on existing facilities. 3. Athletic Field Storage Facilities 1. Storage Facilities a. Storage facilities are made available free of charge to local seasonal user groups. A refundable deposit will be charged for the use of storage facilities. b. All user equipment must be stored in an orderly manner. c. Upon conclusion of seasonal play, all equipment must be removed within fourteen (14) days or a cleanup fee, based on actual expenses incurred and overhead, will be charged. If equipment is not claimed within thirty (30) days it will be confiscated and disposed of as prescribed by law. d. Equipment stored in the facility is not the responsibility of the City. Unnecessary equipment stored in the facility may be removed at the user group's expense. 4. Athletic Field Lining/Marking a. All lining/marking of athletic fields must be done with chalk or water-based paint. b. The burning of fields with the use of weed killer, diesel fuel or any other method is prohibited on City owned property including park athletic fields. c. Any user failing to comply with this policy is responsible for all costs related to the repair of damages to the facility and is subject to termination of facility use permit. C. VARIANCES AND GRIEVANCES A user group may request a variance or submit a grievance to the stated procedures by completing the following: 1. Variance a. Submit a letter detailing why a variance is requested to the Director of Community Services. Adopted June 6, 2000 8 Facility Policies, Regulations & Procedures City of Diamond Bar b. Appropriate staff members will review the letter and make a recommendation. c. If staff decides not to grant a variance; the group may appeal to the Parks and Recreation Commission User Group Sub -Committee within ten (10) days after written notification of staff's decision. The user group will be responsible to request a variance thirty (30) days in advance of the scheduled event to allow for adequate staff review. 2. Grievance a. Submit a letter detailing the grievance and recommendations on how to improve the conditions. b. Staff will review the grievance and submit a response letter to the group. Adopted June 6, 2000 9 City of Diamond Bar Facility Policies, Regulations & Procedures III. FEES A. ATHLETIC FACILITIES WITH LIGHTS 1. All fees are set by the City Council through a Resolution. a. All City sponsored events/activities, along with Diamond Bar based certified non-profit youth and adult sports groups, civic, service and fraternal organizations are allowed the use of lighted facilities at City parks free of charge. Proof of non-profit status must be submitted to, and be on file with the City prior to scheduled use. b. Non City of Diamond Bar based or occasional one-time only users will be charged for the use of lighted facilities at the approved flat hourly rate of $12.00 per hour for light usage, with a two hour minimum use, and each additional hour or fraction thereafter. Lighted Facilities charge begins '/2 hour prior to sunset. c. The hourly light use fee will be evaluated each January, and if necessary, will be adjusted accordingly. d. The City may deny use of lighted facilities to any organization or individual who leaves the ballfield lights on after the conclusion of the scheduled activity more than twice in one calendar year. 2. Fees for use of Lorbeer Middle School are charged to non-resident users based on the actual costs incurred by the City for: electricity, restrooms, trash removal and any other costs charged by the Pomona Unified School District. Fees are listed in Resolution No. 93-67A. 3. Deposits a. A refundable deposit is required for use of ballfield lights. This deposit will be used to pay for ballfield lights left on upon conclusion of the activity. The deposit will also be used to reimburse the City for physical damages, trash pick- up and wages paid to City personnel called to turn off ballfield lights or pick-up trash. b. All one-time users are required to submit a deposit in advance from which ballfield light charges are deducted, along with any additional cost the City may directly or indirectly incur from their use. 4. Light Billing a. All light users are responsible for reporting actual hours of use to the Community Services Division within seven days after scheduled use. The City Adopted June 6, 2000 p Facility Policies, Regulations & Procedures City of Diamond Bar shall deduct ballfield light and related costs specified from the deposit and refund the balance, if applicable. b. User groups are provided the light box combination or key by the Community Services Division. The combination or keyed lock may be changed periodically. This usually occurs at the conclusion of the season. 5. Light Usage a. Upon approval of a request to use ballfield lights, the applicant will be issued a combination or key to access the switch to the ballfield lights. b. Ballfield lights at Peterson and Lorbeer and tennis court lights at Pantera, Ronald Reagan and Maple Hill automatically turn off at 10:00 p.m. Therefore, the area used should be cleaned, equipment stored and participants cleared from the facility prior to the scheduled shut off time. Heritage Park lights need to be turned off by 10:00 p.m. If they are left on after 10:00 p.m. the group will be charged. If an organization would like to have lights on at Heritage Park after 10:00 p.m., a request must be made for an exception to the time limit. B. ATHLETIC FACILITIES WITHOUT LIGHTS 1. Diamond Bar residents, City sponsored events/activities, and Diamond Bar based certified non-profit youth and adult sports groups, civic, service and fraternal organizations receive use of unlighted facilities free of charge. Users of Lorbeer Middle School are charged for actual costs incurred by the City for restrooms, trash pick-up and any other costs charged by the Pomona Unified School District. Proof of non-profit status must be submitted to, and be on file with, the City prior to scheduled use. Use subject to availability. Park and picnic facilities are available for reserved use. For reservation information, see section II, paragraph A. 2. Non City of Diamond Bar based or occasional or non-resident one-time only users are charged for the use of facilities at the approved flat hourly rate of $5.00 per hour for usage, with a two hour minimum use, and each additional hour or fraction thereafter. Fee for reserved use of picnic facilities is: $25.00 per four (4) hour use. Fees are set by the City Council through a Resolution and are subject to change without notice. 3. Insurance is required for all groups of 50 or more people or for any activity in which the City deems that insurance is necessary. The insurance must name the City as an additional insured and the policy must be a minimum of $1,000,000 general Aggregate limit liability or an amount that the City determines appropriate for the use requested. Special events insurance is available through the City and can be purchased by the participating group. Adopted June 6, 2000 t City of Diamond Bar Facility Policies, Regulations & Procedures 4. A refundable cleanup deposit may be required for all groups that reserve use of a City park. 5. Reservations are required for all groups of 30 or more persons to utilize City parks and picnic facilities. C. CONCESSION STAND POLICY 1. The primary user of the park facility will receive primary use of the Concession Stand. All other use will be approved by Staff and the User Group Sub - Committee (i.e. special activities). 2. The primary User must abide by all Health and Safety standards and regulations and be available for inspections by the Health Department and/or staff: 3. A refundable deposit is charged for the use of the Concession Stand. 4. The user group shall be responsible for the cleaning of the Concession Stand (sweeping, trash removal, wiping counters) after each use. 5. Keys are issued to the User Group for the Concession Stand and can not be duplicated. The cost associated with the loss of keys will be deducted from the deposit. 6. Damage to the Concession Stand or broken equipment, due to misuse, or the facility being left unlocked, will be deducted from the deposit. 7. The deposit will be forfeited if stored material, with the exception of City owned capital equipment (refrigerator/microwave), is not removed within fourteen (14) days of completion of the season or activity. The facilities must be cleaned and all capital equipment disconnected from electrical outlets (except refrigerator). All capital equipment not removed from the facility at the end of the season is the responsibility of the City. 8. The City, accompanied by the scheduled user group, will conduct an inspection of the facilities at the conclusion of the fourteen (14) day period to insure compliance to guidelines for use. 9. The user group is responsible and liable for loss or damage to any items brought in to the concession stand. 10. Adult supervision must be maintained at all times. Children under the age of thirteen (13) are not allowed to work in the Concession Stand. Adopted June 6, 2000 12 Facility Policies, Regulations & Procedures City of Diamond Bar D. RESTROOMSIFIELDS 1. Facilities, including restrooms and fields utilized, must be cleaned of rubbish and debris immediately following the scheduled use each day. 2. A cleanup fee, based on actual direct and indirect expenses incurred are charged to users that do not clean rubbish and debris related to their use. 3. Fees are charged for portable restrooms required for use of Lorbeer Middle School. E. OTHER 1. Diamond Bar based non-profit organizations may use City parks for commercial activities/events to raise funds to support community service programs and activities in the City of Diamond Bar. a. Requests must be submitted sixty (60) days in advance of the date of the activity/event and will be considered by the City's parks reservation personnel with input from the Parks and Recreation Commission sub -committee. b. Qualifying user groups who conduct such events must receive 100% of the earned funds (or pay them over to another Diamond Bar based qualifying organization) from the participants of the event and pay for all expenses through the organization's regular debt payment process. 2. The private commercial use of City parks for profit and private gain is prohibited. Uses that do not meet the criteria stated in III.E.1.b. shall be considered private commercial use of City parks for profit and private gain and will be prohibited. Adopted June 6, 2000 13 City of Diamond Bar Facility Policies, Regulations & Procedures IV. RULES AND REGULATIONS A. GENERAL 1. Alcoholic beverages are not allowed in City parks (Diamond Bar Municipal Code 12.00.280). There is a special event policy/procedure for sales and/or consumption of alcoholic beverages at City park facilities (see attachment). 2. Cancellations The City of Diamond Bar may cancel the use of park facilities for cause or convenience, which includes but shall not be limited to: 1. When the City is engaged in work involving any of the facilities scheduled to be utilized. 2. When the health and/or safety of participants is threatened due to impending conditions, including but not limited to, heavy rains, unhealthful smog levels or other such climatic conditions. 3. It has been determined by the City that the applicant has not complied with the City park reservation policies. b. Should a user group wish to cancel a scheduled activity, notification must be made to the City at least 24 hours prior to such scheduled use. B. INSURANCE 1. If a user group or one time user of 50 people or more is involved in an activity where the City deems insurance to be necessary (i.e. sporting, hazardous events, or company picnics) the responsible person shall procure, pay for and maintain in full force and effect, with regard to any such event, a combined Comprehensive Personal Liability and Property Damage Insurance Policy with limits of not less than $1,000,000 or any other amount that staff deems appropriate for the use requested. 2. The USER of the park agrees that it will indemnify and hold the CITY and its elected officials, officers, agents, and employees free and harmless from all claims for damage to persons or property by reason of USER's acts or those of USER's employees, agents, guests or invitee in connection with USER's use and/or occupancy of the facilities. User must sign City provided indemnification form to use facilities. Adopted June 6, 2000 14 Facility Policies, Regulations & Procedures City of Diamond Bar 3. Further, the City of Diamond Bar, its elected officials, officers, agents or employees thereof, shall be designated as additional insured under such policy. 4. Any such insurance policy must include the requirement of a thirty (30) day written cancellation notice to the City. 5. Proof of the effective Policy must be deposited with the Community Services Division at least 14 days prior to the first scheduled use of the facility. 6. The City has Special Event Insurance coverage which may be purchased, at the sole cost of the applicant, for an event which takes place on City owned property. Contact the Risk Manager for further information. C. TRAFFIC AND PARKING 1. The user group must assure that participants and spectators utilize public parking areas and park only in marked stalls. _ 2 . No vehicle(s) will be allowed on City park property, or outside public parking areas, except those designated for parks maintenance or specifically permitted by the City. 3. Requests for use of streets for parking that are marked with 'No Parking" signs must be made with Public Works (396-5671). D. PUBLIC ADDRESS SYSTEM USE POLICY 1. Organized/Scheduled Athletic Events a. Sound amplification equipment is allowed in City parks, but is limited to public address systems, stereo equipment, stationary/portable components and bullhorns, subject to the provisions of the City Noise Ordinance. b. A group must submit a request in writing for use of a public address system, prior to the event, including the purpose and placement of the equipment, to receive approval from staff. c. Public address system use is permitted only between the hours of 10:00a.m. - 9:30p.m. daily. d. Failure to comply with the above requirements by user groups could result in one or more of the following: Adopted June 6, 2000 15 City of Diamond Bar Facility Policies, Regulations & Procedures i. First Offense- Verbal warning followed by written communication. ii. Second Offense- Loss of public address system use privileges by the organization for the remainder of the season, immediately following the offense. 3. General Park Use a. Sound amplification equipment is allowed in the City's parks, but is limited to public address systems, stereo equipment, stationary/portable components and bullhorns, subject to the provisions of the City Noise Ordinance. b. No person or group shall use any public address system in any of the City's parks without first submitting a request in writing and receiving approval from the Community Services Division. If staff is required to monitor the event, all direct and indirect expenses will be charged to the User. c. The proposed use of the public address system must not unreasonably interfere or disturb surrounding residences, nor shall the use of the public address system detract from or interfere with the general public's use and enjoyment of the park. d. Public address system use is allowed only between the hours of 10:00a.m. - 9:30p.m. daily. e. The direction of the public address system's speakers must be directed toward activity spectators and away from the surrounding residential areas. f. Failure to comply with the above requirements will result in immediate disconnection of the public address system and forfeiture of deposit. E. MAINTENANCE 1. The City will maintain or cause to be maintained the parks for public use. 2. Field Maintenance a. All maintenance such as field preparation, lining of the fields, setting of base stakes, installation of goal posts is to be performed by the user assigned to the facility as per written agreement between the City and the user. Adopted June 6, 2000 16 Facility Policies, Regulations & Procedures City of Diamond Bar b. Each user is responsible for the facility being free of trash or debris. c. Users are requested to report any damage or acts of vandalism to the Community Services Division or Sheriff's Department immediately. It is the policy of the City of Diamond Bar to prosecute to the fullest extent possible any individual committing acts of vandalism (Sheriff's Department (909) 595-2264 or 911 in cases of emergency). 3. Motorized Vehicle Use a. Motorized vehicles are permitted on the City parks for the preparation of athletic fields, upon approval of the City. b. Each user group must designate the drivers, not to exceed 4, at least 21 years or older, who will drive the designated and approved motorized vehicle for dragging the fields or other such related activities. c. Each designated driver will be required to attend a training session, conducted by the Community Services Division, on the proper method of dragging infield areas and related safety matters. d. Each user group is allowed to drag the fields with a designated approved motorized vehicle once a day. The dragging of fields between games must be done by hand. The use of a motorized vehicle between games will not be permitted. Fields may be prepared with a motorized vehicle only between the hours of: 7:00a.m. - 9:00P.m. Monday - Friday 8:00a.m. - 9:00P.m. Saturday 9:00a.m. - 1:00P.m. Sunday e. Special request for motorized vehicle use to drag fields shall be made in writing. Failure to comply with the motorized vehicle use policy can result in the termination of the scheduled organization's permit to use such vehicle(s) for the preparation of the fields for the remainder of their scheduled use of such facilities. 4. Modifications Any requests to modify or improve City facilities shall be submitted for approval to the City of Diamond Bar. No permanent structures or equipment shall be placed and/or erected on City facilities unless reviewed and recommended by the Parks and Adopted June 6, 2000 17 City of Diamond Bar Facility Policies, Regulations & Procedures Recreation Commission and approval by the City Council is granted. The modifications must be dedicated for community use. 5. Closure An annual Parks Maintenance Program is submitted to the Parks and Recreation Commission each fiscal year for review and comment. Such Maintenance Program shall include the following: a. Scheduled closure of parks for more than seven (7) consecutive days. b. Closure of athletic field(s) for one day recovery periods. Closure dates shall be coordinated by the Community Services Division with user groups. 6. Park Restroom Policy and Schedule a. Park restrooms are unlocked daily at 8:00a.m, and remain open until the park closes. b. Special restroom access is available upon request to the Community Services Division (909) 396-5694. Restrooms are open for all City recreation programs. F. INCLEMENT WEATHER USE GUIDELINES AND PROCEDURES 1. Guidelines a. No use of City athletic fields is allowed when facilities are unusable due to inclement weather as determined by the City. b. Any user failing to comply with established guidelines and proper notification is subject to claims for all direct and indirect damages and potential termination of facility use permit. 2. Procedures for Notification a. The City is responsible for determining if field conditions alter the availability of their use. b. User must contact City after 2:00 p.m. Monday through Friday, to receive City's determination of facility availability. C. On weekends and Holidays, the City is responsible for making the decision regarding the facility use by 9:00a.m. If facilities are unable to be used, temporary signs will be posted in visible locations in the parks. These signs will be removed when the fields are in condition to resume Adopted June 6, 2000 18 Facility Policies, Regulations & Procedures City of Diamond Bar use. 3. Estimated Cost for Damage Repair or Turf Users are charged for all direct and indirect costs incurred by the City for repair of the turf and/or irrigation systems due to failure to comply with the rain policy. Repair costs are based on actual expenses and normal City overhead. Failure to comply with the inclement weather policy can also result in the termination of user's facility use permit. Adopted lune 6, 2000 19 City of Diamond Bar Facility Policies, Regulations & Procedures V. BUILDING AND ROOM RESERVATION POLICIES A. The following procedures and fee schedules are annually reviewed by the Parks and Recreation Commission and approved by the Diamond Bar City Council. They regulate the use of City -owned facilities, including the Heritage Park Community Center, Sycamore Canyon Park portable building, and Pantera Park Activity Room. Equipment may also be rented in conjunction with room rental or use of specific facilities. City of Diamond Bar facilities, under the management of the Community Services Division, are available to the public for activities and programs that meet the needs and interests of the community. The City of Diamond Bar has established these rental fees and services, based upon cost of maintenance, utilities, supervision and/or other direct costs. The City shall have the right to control and operate the facility's heating, air conditioning and common use areas, in a manner deemed best for the City. User must insure that all required codes are met. B. IDENTIFICATION OF USER GROUPS: 1. City Sponsored - Sponsored by the City Council, City Departments, City Comm issions/Committees or City co-sponsored meetings/seminars/conferences. There is no charge for these uses. 2. Resident Non -Profit - Civic, service or athletic organizations, who conduct or sponsor non-profit, community -oriented services and activities open to the public, i.e. Boy Scouts, Softball, Little League, and other groups as approved. Proof of non-profit status is required. a. Determination of eligibility of Resident Non -Profit is made by the City of Diamond Bar. b. No fee is charged for board, general membership meeting or registration activities, if conducted during normal hours of operation. If meeting is held after normal hours of operation, weekend or City observed holiday, a fee is charged for staff hours required to open and close the facility. All other events shall be charged according to the fee schedule. Said events include activities for which there is a charge and/or which are not open to the general public (fund raiser, luncheons and award ceremonies). A cleaning deposit is required for activities at which refreshments are served. c. Organizations that are authorized to use school district facilities per Adopted June 6, 2000 20 Facility Policies, Regulations & Procedures City of Diamond Bar education code 38134 shall be eligible to use City facilities only after effort has been made to secure a comparable school district facility, and none is available. *Note - Each resident non-profit organization will be allowed one use for fundraising purposes per calendar year where room rental fees are waived. 3. Private Parties - Functions and activities not open for the general public and which are not profit -oriented. 4. Commercial, Industrial, or Professional - Firms, or non-resident civic organizations, including tax -supported public agencies (i.e. County, State or Federal agencies). C. Rental fees are based .upon an eight (8) hour period. A four (4) hour rental may be arranged at one-half (1/2) the regular rental rate, through the Community Services Division prior to scheduled use. D. Heritage Park Community Center Room use includes: Tables, chairs and one (1) microphone (if available) and room set-up (set-up arranged through Community Services Division at time of room confirmation). Sycamore Canyon Portable Building and Pantera Activity Room use includes: tables, chairs and room set-up. Rental fees include City staff to set-up, open and close the building and to provide facility maintenance during the event. E. A cleaning deposit is required of all rental groups and may not be applied toward rental fees. Deposits are paid at time of reservation and are refundable if the facility and/or equipment are left in satisfactory condition as determined by Community Services Division. Users are responsible for any and all damages to property or for the loss of property, plus an additional 15% overhead charge. F. The User shall obtain and keep in full force, at User's expense, for the mutual benefit of City and User, comprehensive, broad form, general pubic liability insurance providing for: 1) claims and liability for personal injury, death or property damage arising from the use and/or occupancy of the facility or adjoining areas; 2) at least $1,000,000 bodily injury or death for any one person; 3) at least $1,000,000 one accident or occurrence; 4) the agreement shall be carried only by responsible insurance companies licensed to do business in the State of California. All such policies shall contain language to the effect that: 1) the insurer waives the right of subrogation against the City and against the City's agents and representatives; 2) the policies are primary and non-contributing with any insurance that may be carried by the City; and 3) they cannot be cancelled or materially changed except upon prior written notice by the insurer to the City. In the event of any such cancellation or material change, any agreement between City and User shall terminate and be of no further force and effect. User shall furnish City with a Certificate evidencing such insurance and naming the Adopted June 6, 2000 21 City of Diamond Bar Facility Policies, Regulations & Procedures City of Diamond Bar as additional insured at least (10) working days prior to User's use of the facility. Certificate of insurance issued to the City must contain the following language: THE CITY OF DIAMOND BAR, ITS ELECTED OR APPOINTED OFFICIALS, EMPLOYEES, AND VOLUNTEERS ARE INCLUDED AS INSURED. THIS COVERAGE SHALL BE PRIMARY AND CITY INSURANCE SHALL NOT BE CONTRIBUTORY. THERE SHALL BE NO SUBROGATION AGAINST THE CITY. NO CANCELLATION OR MATERIAL CHANGE SHALL BE MADE WITHOUT THIRTY (30) DAYS WRITTEN NOTICE TO THE CITY. The City has Special Event Insurance coverage which may be purchased, at the sole cost of the applicant, for an event which takes place on City owned property. Contact the Risk Manager for further information. Certificates are subject to review and approval by the City. G. LIQUOR REQUIREMENTS 1. Serving Liquor (complimentary service) The City of Diamond Bar requires clients who will .be serving complimentary liquor (i.e. hosted bar, wine service with meal) to provide Host Liquor Liability insurance coverage in an amount no less than $1,000,000. If the client's personal insurance carrier cannot meet this requirement, a one -day special events policy must be purchased from the City, with the fee based upon the type of event and number in attendance. Providing the required coverage is mandatory, and all other insurance requirements described in Section F above are applicable in addition to Host Liquor Liability coverage. 2. Selling Liquor Any client who will be selling liquor (i.e. cash bar, dinner and drinks for a fee) is required to provide Host Liquor Liability coverage as specified above. The insurance requirements described in Section F above are applicable in addition to Host Liquor Liability Coverage. IN ADDITION, the client should note that liquor sales must, by law, be conducted by an entity licensed to do so by the Alcoholic Beverage Commission (ABC) of the State of California. If the client is not licensed, the client must contract with a licensed person to conduct any liquor sales. Any questions as to the need for and requirements of obtaining the appropriate ABC license(s) should be directed to the ABC at (714) 5584101, Monday through Friday, 8:00a.m. until 5:00p.m. Adopted June 6, 2000 22 Facility Policies, Regulations & Procedures City of Diamond Bar The client is required to provide a copy of the appropriate ABC license(s) to the City at least ten 00) working days prior to the event at which the liquor is to be sold. H. Inspection and permits by the Fire Department to assure compliance with Public Assembly regulations may be required at the User's expense. User representative must be present during such inspection. User will be billed directly by the Los Angeles County Fire Department. Excess numbers of people will not be permitted inside any facility beyond the established capacity of that facility. I. The private commercial use of City parks for profit and private gain is prohibited. J. Facility Reservations shall have the right to relocate or reassign meeting rooms as it deems appropriate, at the same or reduced rental fee, but not more than what would have been charged per the room schedule. K. Reservations may be revoked at any time whenever there has been a violation of approved Rules and Regulations. L. The City of Diamond Bar will not rent, lease or allow use of its public facilities by any person or organization for a public meeting that precludes participation by any disabled person. M. City equipment shall not be removed from any facility. N. Smoking is prohibited in all public meeting rooms per California Indoor Clean Air Act of 1976 and City Council Resolution No. 93-66A. O. Special events or requests not covered in the above policy must be submitted in writing and will be reviewed by the City to determine appropriate use, fees and services. P. Event staff or security will be required at all events held at facilities listed in paragraph V.A. at a ratio of one person per 100 or more guests and whenever alcoholic beverages are either being served or sold. Rate for event staff will be at current prevailing wage and will be in addition to rental fee. At discretion of the Community Services Director, an event may require City staff, Security Guards or Sheriff's Department Deputies. Adopted June 6, 2000 23 City of Diamond Bar Facility Policies, Regulations & Procedures City of Diamond Bar Building and Room Reservation Regulations A. The reservation process must be completed at least two (2) weeks in advance of the reservation date. A reservation, once approved, shall constitute an agreement between the User and the City of Diamond Bar. These regulations are included by reference to the Agreement and •all terms and conditions of the regulations must be complied with. All applications must be signed by an authorized adult representative of user organization or private party. B. Cancellation of use must be in writing and received at least thirty (30) days prior to the scheduled event. Cancellation without proper notification will result in the forfeit of deposits. Changes in hours or conditions of use indicated on the original request must be made at least ten (10) working days prior to the scheduled event. C. No reservation will be approved until all fees, deposits, permits/licenses and insurance are obtained and paid in full. These fees and deposits shall be paid at least ten (10) working days prior the use of the facilities. If the policies and regulations stated in this document are not observed, any reservation may be cancelled immediately upon notice to the applicant, and any fee(s) previously paid may not be returned. D. Licensed catered food service is required at the Heritage Park Community Center. Exceptions to catered service must have prior approval from Community Services Division. NO COOKING IS ALLOWED IN THIS FACILITY. E. No signs or decorations may be taped, nailed or otherwise attached to walls, windows, ceilings or drapes unless decoration and the method of attachment is approved by City staff. No rice, bird seed, confetti or other similar items are allowed to be thrown in or around any facility. No open flames or candles are allowed. F. Signs, placards, pictures, advertisements, names or notices shall not be inscribed, displayed, printed or affixed on to any part of the outside of any facility without prior approval by City staff. G. All emergency doors on the premises shall be locked when facility is not in use. All door openings to public corridors shall be kept closed except for normal ingress and egress. Adopted June 6, 2000 24 Facility Policies, Regulations & Procedures City of Diamond Bar City of Diamond Bar POLICY AND PROCEDURE Subject: Sales and/or consumption of alcoholic beverages for special events at a City park facility. 1.0 PURPOSE The purpose of this memorandum is to set forth the criteria allowing the sale and/or consumption of alcoholic beverages at City parks and to outline the procedures for obtaining approval. 2.0 POLICY The City Manager is authorized to approve the sale and consumption of alcoholic beverages at certain special events at City facilities under his jurisdiction. The event must be deemed appropriate based upon specific criteria and conditions and the sponsors must obtain a valid permit from the City. It is intended that the current City Code restrictions against alcoholic beverages in park facilities remain in effect for general recreational use of park areas by individuals and organizations. 3.0 PERMIT CONDITIONS A special event involving the sale and/or consumption of alcoholic beverages at a City facility selected and approved by the City Manager, requires a written permit which includes the following conditions. 3.1 The sponsor(s) must obtain the appropriate license from the California Alcoholic Beverage Control Board and comply with all license and operating requirements of the A.B.C., federal, state and local laws; and 3.2 Agree to the assignment of one or more employees of or other persons approved by City to the special event as required for monitoring purposes and to make appropriate reimbursement for the cost of that assignment; and 3.3 Provide at the permitee's expense, the number and type of peace officers determined by the City Manager and local law enforcement that is necessary for security at the special event; and 3.4 Promise to indemnify, defend and save harmless the City, its agents, officers and employees from and against any and all liability expense, including defense Adopted June 6, 2000 25 City of Diamond Bar Facility Policies, Regulations & Procedures cost for legal fees and claims for damages of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury, or property damage arising from or connected with the special event; and 3.5 Provide and maintain a policy of $1,000,000 liability insurance coverage for the event. The City Manger may require additional coverage upon determination by the City's Risk Manager that the event warrants increased coverage. 3.6 Provide in advance of the event a security deposit of $50 per 100 persons or increment thereof, from which extraordinary City expenses for maintenance, repair, or replacement arising from the permitee's use of the facilities, shall be deducted. 4.0 PROCEDURES 4.1 Individuals requesting the sale and/or consumption of alcoholic beverages at a special event must submit a City Permit for Sale and/or Consumption of Alcoholic Beverages form at least fifteen (15) days prior to the event. 4.2 The following shall be considered when making this determination: ♦ The area and/or structure to be used by such special event must be located so that it is feasible to restrict public access to the event to participants only. ♦ The scheduling and location of such special event must not conflict with other scheduled events or activities or with the primary purposes and public uses for which the facility is operated. ♦ The sale and/or consumption of the alcoholic beverages must be limited to the premises where the special event is to be held and to the participants in the event, who may legally consume such beverages. ♦ The authorization to sell alcoholic beverages must not conflict with the contractual rights of City concessionaires. ♦ The special event.must be one in which the participants will not engage in swimming, boating or the operation of motorized vehicles or equipment or other similar activities. 4.3 The City Manager will select an appropriate facility for the event and time requested after considering the established selection criteria, requested date and time of event and, whenever feasible, the facilities indicated by the applicant as preferred choices. Adopted June 6, 2000 26 Facility Policies, Regulations & Procedures City of Diamond Bar 4.4 City Manager will give final approval contingent upon the applicant providing proof of having met all the requirements listed under Section 3.0 This proof must be provided fifteen (15) days prior to the scheduled event. The originals of all documents will be retained by the City. Copies will be forwarded to the applicant. Adopted June 6, 2000 27 City of Diamond Bar Facility Policies, Regulations & Procedures VI. ATTACHMENTS Adopted June 6, 2000 28 Facility Policies, Regulations & Procedures City of Diamond Bar aan Day Phone CITY OF DIAMOND BAR Community Services Division 21660 E. Copley Drive, Ste 100 Diamond Bar, CA 91765 (909) 396-5699 ' Fax (909) 396-5680 Application For Use of City Facilities or Night Phone �_ircue Uay(s) of use Uatets) of Use: 5tart/End Time of Use: �I Su MTWThFSa Specific Purpose of Use/Details of Activity: 11 Estimated Attendance or Participants: Adults Minors Total Open to the Public O Yes O No Admission/Donation or other Charge? O Yes O No If yes. amt & explanation: I Certificate of Insurance` (51,000,000 liability): D City Special Event Insurance O Private Certificate (attach) HERITAGE PARK ❑ SoftballDiamond iutnnea, Z] Picnic Area Z Other MAPLE HILL PARK :1 Field Area ❑ Picnic Area ❑ Other PANJERA PARK ❑ Picnic Area ❑ Softball Diamond (1) Z) Softball Diamond (2) ❑ Soccer Field (1) ZI Soccer Field (2) ZI Other FACILITIES DESIRED PAUL C GROW ❑ Soccer Field (1) ❑ Soccer Field (2) ❑ Softball Diamond (1) ❑ Softball Diamond (2) ❑ Other PETERSON PARK Z) Picnic Shelter (1) :1 Picnic Shelter (2) ❑ Softball Diamond (1) weed) O Softball Diamond (2) (Uprned) ❑ Soccer Field (1) ❑ Soccer Field (2) RONALD REAGAN PARK O Picnic Shelter O Other SUMMITRIDGE Cl PARK Upper Picnic Shelter O Lower Picnic Shelter ❑ Softball Diamond ❑ Other SYCAMORE CANYON PARK ❑ Lower Picnic Area Q Softball Diamond ❑ Other LORSEER MIDDLE SCHOOL Z) Soccer/Football Field (Lighted) D Other INSURANCE REQUIREMENTS: The City requires a Certificate of $1 million General Liability Insurance naming the City of Diamond Bar as additional insured. The City offers Special Event Insurance if a group is unable to secure the necessary in --ince, price determined by event. Insurance is required for: Groups of 50 or more involved in an activity where the C Teems insurance to be necessary (La. sporting, hazardous events, or company picnics). SEWRITY DEPOSIT REQUIREMENTS: The City requires a refundable Security Deposit of $50.00 for events with 30 or more people in attendance. Security Deposit refunds are processed in approximately 3 to 4 weeks, Less any charges incurred. Non -Profit organizations can request use of storage facilities and/or restroom keys, a $100 deposit is required for each key. 'Use of ballfield lights requires a $100 deposit, if lights are left on, $8.00 per hour will be charged. AGREEMENT THE UNDERSIGNED hereby states, under penalty of perjury of the laws of the State of California, that (s)he is the person duly authorized to make and sign this application, and that (s)he has read and understands the policies and regulations of the City of Diamond Bar pertaining to the use of City park and recreation facilities, a copy of the receipt of which is hereby acknowledged. FURTHER, THE UNDERSIGNED ACCEPTS AND AGREES AS FOLLOWS: ♦ To comply with all laws, policies, rules and regulations of the City of Diamond Bar pertaining to the use of City facilities and to hold the City of Diamond Bar harmless from any liability or damage to persons or property which may arrive by reason of such use. ♦ To promptly, upon receipt of notice, reimburse the City of Diamond Bar for any expenses or loss incurred by said City as a result of non-compliance with any of the approved terms of this permit. ♦ To promptly, upon receipt of notice, reimburse the City of Diamond Bar for any loss or damage to City Property caused by use of such property, ordinary wear and tear excepted. Signature of Authorized Applicant Date PARK REGULATIONS ♦ No Alcoholic Beverages are allowed in City Parks. ♦ The City of Diamond Bar may cancel the use of park facilities due to weather/condition of park. ♦ The applicant must assure that participants utilize public parking area and park only in marked stalls. ♦ No vehicie(s) will be allowed on City Park property. ........................................................................................................................................................................................................... Office Use Only FEES COLLECTED: Security Deposit Light Deposit Key Deposit Special Event insurance TOTAL FEES S S S Received By: Date: REFUNDED FEES Deposit S Less .�aiusted Fees S TOTAL REFUND $ Processed By: Date: Submitted for Approval: Date: Refund Issue Date: W, WALNUT VALLEY UNIFIED SCHOOL DISTRICT APPLICATION FOR USE OF SCHOOL FACILITIES See reverse side of this form for rules governing the use of school facilities ,ANIZATION OR SPONSOR PERSON REQUESTING PERMIT (ADULT) BUSINESS PHONE DATE ADDRESS OF APPLICANT CrTY ZIP CODE SCHOOL REQUESTED SECOND PREFERENCE 1.0 -1— FACILITY NEEDED CHECK I ROOM SE IRO CLASS, I KITCHEN I GM UMA- I FIELD I TRACK I COURTS I R�NA'G NIS FACULTY I Epp~ I b,k,lu�n I v 1.,�.. DAY(S) OF USE I HOURS FROM I TO SPECIAL EQUIPMENT OR ARRANGEMENTS NEEDED PURPOSE OF MEETING DATE(S) OF USE IS MEETING OPEN TO PUBLIC? NUMBER OF ❑ NO • YES ❑ PARTICIPANTS WILL THERE BE AN ADMISSION CHARGE.I IF YES. HOW WILL THE PROCEEDS BE USED? SOLICITATION OR COLLECTION HOLD HARMLESS, INDEMNITY, DUTY TO DEFEND RESIDENCE PHONE NUMBER OF SPECTATORS Applicant had an opportunity to inspect and accepts the premises and facilities in their present condition, and stipulates that the premises and facilities arP In clean, safe, and usable condition. Applicant accepts the premises "as is" and assumes all risks of any condition of the property, whether visible c Applicant agrees to protect, defend, indemnify, save, and hold harmless the Walnut Valley Unified School District, Its Board of Education, the I dual members thereof, and all officers, agents, employees, and representatives free and harmless from any and all liability, loss, damage, cost or ise in any way connected with Applicant s use or occupancy of the premises and facilities. Applicant shall, at its own cost and expense, procure maintain during the entire period of use of the premises and facilities comprehensive general liability insurance issues by a qualified insurer —ensed to do business in the State of California or a self-insured program, acceptable to the District, with a combined single limit of $1,000,000 per occurrence. Such insurance shall name the District, its board of trustees, the individual members thereof, and all other agents, employees, and representatives additional insureds. It is understood that Applicant's liability is not limited to the Applicant's policy limits. Applicant understands that this provision is a material term of the permit for use of the premises and facilities. In the event Applicant fails to preform in accordance with the preceding paragraph, or otherwise breaches any other provisions of the permit for use of the premises and facilities, Walnut Valley Unified School District shall be entitled to recover all legal fees, costs, and other expenses incident to securing performance or incurred as a consequence of nonperformance. DUTY TO INSPECT, REPAIR AND WARN The Parties agree that the District makes no representations or warranties as to the repair or condition of the facilities which lessee is entitled to use hereunder, lessee takes such property and facilities as is. The parties further agree that it shall be the lessee's obligation, not Districts, to assure that the property and facilities are in a proper and safe condition to be used for the purpose anticipated herein; that it shall be the lessee's obligation and duty, not the District's, to inspect such property and facilities before they are used and to take affirmative steps to repair, or where necessary, wam, in order to prevent injury to person or property; and in the event such injury does occur, any claim arising therefrom shall trigger lessee's indemnity and defense obligations hereunder. On behalf of the organization applying for the use of school facilities, the undersigned hereby accepts and agrees to comply with ail rubs and regulations of the Board of Education of the Walnut Valley Unified School District pertaining to the use of school facilities including, but r at•limited to all terms and conditions listed on both sides if this Use of Facility Application. The organization also agrees to pay all user fees and other charges pursuant to the current rates as listed in Administrative Procedures. Signature Organization Ti�:L-zr Office :E USE • WALNUT VALLEY UNIFIED SCHOOL DISTRICT Date .0 CENTER RENTAUCOST AMT. DEPOSIT AMMOUNT PAID BALANCE DUE T7PA ID SPECIAL INSTRUCTIONS AVAILABILITY CONFIRMED BY APPROVED BY DATE APPROVED ORIG - FACILITIES CANARY. SCHOOL PINK- RISK _ GOLD- USER. _ WALNUT VALLEY UNIFIED SCHOOL DISTRICT Use of School Facilities for Non -School Purposes Terms and Conditions _ (Policy Sec. 4800 Et. Seq.) Tho use d aaod Mother thuadegs, papas Md taepnant am" be under arms and 10. A osmaste ea d Yarn. nwnberenp Mons. or cover herd elarmah0n of any oohdtios slid,nebtaa te insur& rmahwengMms and temmm sal INM n Nr 0 , - of otINN asn Fossil .1 use d saved ucirrs may be mussed W Educetton Coos or in Wilmette Valley Ulsifrad fidldal Do= p0 my am suppatn0 we carrot and OWN be pgaeamed upon requem- teguWroa. and as btherrase may be tai dised by Mr Boers at These" from ern to omhN if. Pmpegsearr sham not be tutted an mors for darrag wmtru Mr sullen aoaam date pt■g7sfacuaodwL --- -- Use of Mina property, such as Chan. Paan and Mdib valet settlement by or WNW - Nr supamshOn.ot a quako0 operator may to aWhaoed. bul such mane WWW shat not 12- V*m an soon@ n W a dwpd by ala steer. and new apnion d Mr di m be loerhed to ndrvmuale or community Wasp for pea OR h dstmd pnnase,. swam a net prick may mala ftom me un, Mr "M may somsr Nr fshsrgohn Not erns and tables may be used by oarraraNW pap br at JON which em hoards at w user ton cheloid on appraplela W to troupe. Conducted for the ansa of Mathieu atudan Or dud" obprhtratiMa. DNPJW Cons gerrrated as a result of oM-ampus use ismer arse premeds star be bome by Nr 13- Eauprrrrm «Marcum able not be loan from dr ommism slop by written using; orgarorarron. - pmhrrah d ate sow Pntlaoa and pen only M M a p be sed to en apprerm0 pupase ere ar~ holly d Ma almond Facilities small not be used by or to, IMILlf POR t= OF OUTDOOR FACt.TTMfi 1. An ndwdual, group or organization as Prdtan 'in Nr Education Code. .. 1. Owde echoes may be valid aMJ wlh on amnrvd Facility Regosn. 2 An ndwdual or group ter cwm meal PUMO Of omrMN gain entered t0 senna aamlrN a ro the achr*r, d sora rested arprharwr or co mmsary 2. Wrwsp owipmerm aura not be egwd bond an or at or imeragad wed in organastfome « f« puformnp any etl «Moog anymig M is a sae a NNW- a" way _ ans or auto use and agoygnerN of Mr f odmes by caste. 3. fro mlbtar rdutes d any Mod err aMawd din ser tate. teadNlq tea alrl be 3 Ri0ng morias. bicycles. maWayrles. gumma. or any, Derr wmhealed vemhicees Of used ter les pnrpoea. nvvemoek esaof as :pedal pemraion may be panted by mN Supanmerrdrl Of 'his desgrl . 4. Fields toe be Int in me arms condition in Mldl a" wage /spW. Uun shol dean up so tone after tact ver. Cm bonged ggogggg I weer, or bb m to A Any ndmdual. group. or orgenizaton, which in caw ooeNon d Nr StpuMerdsM etre prods n a Clads condition, abs ups con gedt In OnaitOM We _ becomes ommoral, rowdy. or otherww obptllmaor. or damages Ma 12060" or opp um famaMM a to gis am Cons Cha -timed by lir dmist to aped mom" fags to rare If win in a clean and real condition or tafle to abide by dabkt policy or to sato up ase a Der ala be pad by the hoer. or roguatrom or specs _�rowrhons neap to any patbdgar use. y1M1a1n any tu3h Car tions are derermnao o teat. me uwv poop a r ali fords ah prwivn gfnn S. heart oil be bbd kr epee when Mr1r tgss mss teerid u eapw lar til :. . under mer authorgy, - - --. 5 An ndwhdum, group cr «ganvabon desmsd wbraraw e n detrhao by Nr a u Me sherd plat l pinup eia p Wali wrlin 4 nrsakm d bM0 bled Me Omlp Education Coe. mwm a"" mo of ft"be elft sum ata ea Me err is perk in MIL STATEMENT OF MIFOIUTATM T. N acmes nlal bet" at a tea dsWembam bultilgs add ale► OWANS a i Mat more as eenu0ad by d� a aifhar allele MahMptMlgt ^ .. •• ` . ' By signing Nr mouest for use. the applicant ors, Mat 10 to batt of he krgoaldpe. - the school property for ids of which me application is hereby made wN not be used Ior t. Galea and be seed worn arMntmp or leaving to Ileaft Fen skit to No _ the commission of an as anadedto turner arty prop" or t am as the purpose of Claimed «pact lcgasd apart. wntth to accomapsh the ovennrow of "gow mag N ams lAred States by fora. _ valance or other unlawful means 0. Fiatle dal be roomed ober dek udse, ismer anangrmMma law been matt we on 000 eaaalbn dapmtgagN d Mehow prnaOK That the org nintron on wfron bdhall he is inknp application for the un of rind proper.; 00es rho, to the ben d hs ooaadge, aetooae err eweruNow d tlns 10. lin d edhod pl0pariy l0r epee a boner aMsgeuerr adrwrie* a pldNhld govemment of the United Stars or the Sar of 4Nlonha by faros, viderroe or dlhsr dutg pends of ties when No at nearly half been de0lMmd %oansaro: by unlawful means, and that, to the best of his knOwing", s a not a Communist action Nr A.O.M.D. M OW be No mpmstWy d err uow to deboned IIW On orgenmatton or Communist trout orp Cum rmtttam ' by New M be otntag . with as M 0 M for pay a eta. Attorney General of ter United Sara. The smarment a made t ar parades of perM1rty it. AMeratio s d m "Ip d Me rsMd a prdlbed wall psmeten d ft acrd prelc I «Mie eaenabforh demal0r. GENERAL RULES AND REGULATIONS 12. U wuowvmW'fuyds a sMraberd m" a pgdllMd en SA aahool fapMNL 1. Groups using spool grounds cr ladhbea ahaM nb A acbwm to omit specifically sasrgrrd- 13. violations, d an rules and regulators nay casae sefh0alrl0n d Ill Cady uta 2 Groups shall be responsible br the oo Mail in which 9" Nave aClhb01 pnrwps. ac"". Feeling to leave acimm In a dear) belndlton after use Can result n 14. FistOt mum not be rend Mer a osvy Ian, ohm OW ere oat, amen May Ilse aminating the Applicants praeetm or Mmum use. In on" acre Sato& will damape a fink or when May we posted ea unpayaba. property has bean Damaged Nr damage OWN be paid for by Ne wgam nos - - nwwed. _ 15. Ton Mal be no lea of district fake an Sunday*, whfrh Mm ser sada fro lee ^ recuparaan and weentg. Eanptons may be man in weasel atarardww" 3. All luvwv* CMW Mtima or gm a blx* to use ci,diol laef n mum by epproW d Ma raamason *maw. have adult superwgn. I 16. Community roup, we nM1.. . 10 Mte uta ct tleaipgaaed payer aid 4 Use of to school WOW" eras be user Nr wperriern and control d a dry should not uWim evwhe, out-of4amda areas or dor nar►deeipald aurae tar authorized ampoyaa of as ebtrh I M Naar be Mat pow a duly to an Nat Pryr.da. Lose rules and t"Wisti0ns are enkx aid now any vranrr or eaamptW vhdathora to this principal. . 17. Hitting; of gat mats or god practice of any Mind r prdnataad onerr dom 5. Thong shah be no smoking an any Mena property - PMPO" Is. Doge end other enam" am pfdlbnd born being an aM starts 0 I I adapt -- 6. It trea use a granted. the matting OWN be open to Na pubic. they an: a) kwawmd n a do m sparaoed activity such ea abodom a parhkng canal. D) greng std dogs: or Q specifically a holON W Ma 7. Where a lite is charged, N small be in mMomance with ma schedule adW M sada pre getchk by the Board of Trustees. This sordute will be sublets to charge at Mie of We - .. Boaro. tat11RAMCE ^� 6. An aumomad employee of the district mai teen Mr buildup upon Nr The ohm nitrons ar right to mage a eartrle.e or dor.a'aeaamn OWNPROOI Jj presentation of application pow ilp suthonnd. adequate, insurance. wen No ttieuat caned m cD naum& wherwer Met rases oleo acft* a damd by tlr dMMtl 10 MIMte such inaMaeem &MMPFiML 9. Unless otherase auMwnsed, all functions times clow by 10:00 P.M. When facilites are used tlsy0r10 MOD o.m., an additional hourly foe will be charged in accordance with me schedule of lees. Allowances may be mads for unusual _ circumstances C F V / ^ "eb tl sv s aa C i a w � .9 m n .c b r� is E In o a E E so g � g w au � M " M 9 Val is E u w _ w v c 14 r V � u � C _ N C S FA ir m V c v ` r ogc .., V r W 3 E E j e$c u M b u v r � v v v r �..• v v N f� N y� I b N V � � v C H IL Gv �O 4 _ 44 �< u E C cy u u I w h $OO 21 UI R ED �v� LL1 a C Q lu .fl C w o i N i h N inCc M u a •L � V � c r V c � u m G 8w '� pin C I r I= CA � Z o t3 1v S O O = g � 0 e 'v ' 3 E �° o � � .o �+ •e� S V v 7�2 ` p ^ - O G 'w _ S "�i o ,� u u F cc � b � C O � •V A ' v 31� E a u w y h C A a a 1 o a U. 'a V1 1un >, '� •> w a0 G p�p r- A v N f� N y� I b H Gv �O �< u zz h $OO 21 UI R ED �v� LL1 O C i 4 i M a y u � u I � Z K I _ u F � 8 a v V1 G. G o m m y u v .fit .v < PERMIT FOR SALE AND/OR CONSUMPTION OF ALCOHOLIC BEVERAGES ON DEPARTMENT OF PARKS AND RECREATION FACILITIES Permitee Information Name of Applicant: Address: Organization: Park/Facility/Area Requested: List two (2) Alternates Date Requested Hours: From to Verification TYPE: VERIFIED BY DATE --.B.C. License -ecurity Deposit Amount $ *Insurance Amount $ **Peace Officer- Number Required Other (specify) *Proof of required insurance coverage must be presented thirty (30) days prior to the event. **Proof such as a receipt from a private security company must be presented thirty (30) days prior to the event. APPROVALS Commander, Walnut/Diamond Bar Sub Station City Manager omments: Adopted June 6, 2000 35 City of Diamond Bar Date Date Facility Policies, Regulations & Procedures CONDITIONS OF PERMIT 1. The sale and/or consumption of alcoholic beverages must be limited to the premises where the special event is to be held and to the participants in the event who may consume such beverages; and 2. The authorization to sell alcoholic beverages must not conflict with the contractual rights of City concessionaires; 3. The special event must be one in which the participants will not engage in swimming, boating or the operation of motorized vehicles or equipment or other similar activities. 4. The applicant/organization also agrees to obtain the appropriate license from the California Alcoholic Beverage Control Board (ABC) and comply with all license and operating requirements of the ABC, federal, state and local laws; and to 5. Assign one or more employees of the City or other persons approved by the City, to the special event as required for monitoring purposes and to make appropriate reimbursement for the cost of that assignment; and 6. Provide at the applicant/organization's expense the number and type of peace officers determined by the City Manager and local law enforcement to be necessary for security at the special event; and 7. Promise to indemnify, defend and save harmless the City, it's agents, officers and employees from and against any and all liability expense, including defense cost and legal fees and claims for damages of any nature whatsoever including, but not limited to, bodily injury, death, personal injury or property damage arising from or connected with the special event; and 8. Provide and maintain a policy of $1,000,000 minimum liability coverage (City Manager may require additional coverage upon determination by the City's Risk Manager that the event warrants increased coverage); and 9. Provide in advance of the event, a security deposit of $50 per 100 persons or increment thereof, from which extraordinary City expenses for maintenance, repair, or replacement arising from the permitee's use of the facilities shall be deducted. Adopted June 6, 2000 36 Facility Policies, Regulations & Procedures City of Diamond Bar