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Home My WebLink AboutRES 2000-21- RESOLUTION NO. 2000 - 21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE DESTRUCTION OF CITY RECORDS AND DOCUMENTS WHICH ARE NO LONGER REQUIRED AS PROVIDED UNDER GOVERNMENT CODE SECTION 34090 WHEREAS, it has been determined that certain City records under the charge of the following City Department are no longer required for public or private purposes: CITY CLERK FINANCE WHEREAS, it has been determined that destruction of the above-mentioned materials is necessary to conserve storage space and reduce staff time, expense and confusion in handling, and informing the public; and WHEREAS, Section 34090 of the Government Code of the State of California authorizes the head of a City department to destroy any City records and - documents which are over two years old under his or her charge, without making a copy thereof, after the same are no longer required, upon the approval of the City Council by resolution and the written consent of the City Attorney; and WHEREAS, it is therefore desirable to destroy said records as listed in Exhibit "A" attached hereto and made a part hereof, in storage, without making a copy thereof, which are over two years old; and WHEREAS, said records have been approved for destruction by the City Attorney. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as follows: SECTION 1. That approval and authorization is hereby given to destroy those records described as Exhibit "A" attached hereto and made a part hereof. SECTION 2. That the City Clerk shall certify to the adoption of this Resolution. 2000-21 PASSED, ADOPTED AND APPROVED this 21 st day of March, 2000. -- I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 21st day of March, 2000, by the following vote: AYES: COUNCIL MEMBERS: Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None ABSTAINED: COUNCIL MEMBERS: None ATTEST: City dlerk of the City of Diamond Bar 2000-21 CITY OF DIAMOND BAR Request for Destruction of Public Records DEPARTMENT/DMSION REQUESTING DESTRUCTION: CITY CLERK DATE April 27, 2000 WE HEREBY REQUEST DESTRUCTION OF THE FOLLOWING RECORDS: Box No. Dest. Date ContentInclusive dates Retention Original/Copy 0370-00 PURCHASING Jury 7 , 2000 Proposals — preparation of, Traffic Circulation Element of General Plan —10/90 3 years Originals July 7, 2000 Proposals — Road Maintenance Services — April 1994 3 years Originals July 7, 2000 Proposals — On -Call Engineering — 9/94 3 years Originals July 7, 2000 Proposals — Sunset Crossing Road Street Rehab Project Construction Admin/Insp. Svcs. 6/96 3 years Originals O o E -E U o ca a 0410-14 CITY COUNCIL AGENDA PACKETS x F Scanned and filed onto CD -Rom in 1998 2 years after Originals w x H U) w creation of CD- Rom m U I Aril 18, 1989 F Q �' Aril 25, 1989 May 2, 1989 o May 16, 1989 o June 6, 1989 June 13, 1989 June 14-15, 1989 (Strategic Plan Workshop) June 20, 1989 June 27, 1989 July 11 1989 July 18, 1989 F July 25, 1989 August 29, 1989 September 19, 1989 a September 25, 1989 October 3, 1989 x October 11, 1989 H October 17, 1989 H October 20, 1989 November 7, 1989 im im November 20 1989 November 21, 1989 o November 29, 1989 December 5, 1989 H December 19, 1989 Q January 2, 1990 x January 16,1990 w January 23, 1990 February 6, 1990 February 20, 1990 F March 6, 1990 March 13, 1990 March 20, 1990 April 17, 1990 May 1, 1990 May 15, 1990 May 22, 1990 >4 June 5, 1990 w June 12, 1990 June 19, 1990 w July 10. 1990 a July 17. 1990 July 31, 1990 x August 6, 1990 vi August 7, 1990 x o August 14, 1990 a o August 21, 1990 m August 29, 1990 A n September 4, 1990 September 18, 1990 x September 22, 1990 Q September 27, 1990 ° October 2, 1990 October 16, 1990 P4 October 30, 1990 w November 6, 1990 November 13, 1990 November 29, 1990 H December 18, 1990 It is requested that the above documents be submitted for destruction pursuant to the Records Retention Schedule. Division Manager Department Director Approval is hereby given for the above public records to be destroyed. A certificate of destruction shall be on file in the office of the City Clerk. APPROVED: APPROVED: Michael Jenkins, City A rney Lynditurgess, City Clerk DATE: ''�'°i.a ,-�� DATE: