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HomeMy WebLinkAboutRES 93-66-DPASSED, APPROVED AND ADOPTED this 3rd .2002. WEN P. CHANE Mayor fI day of ]March RESOLUTION NO. 93-66D A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE POLICIES, PROCEDURES AND REGULATIONS FOR THE USE OF THE FACILITIES OPERATED BY THE CITY OF DIAMOND BAR A. Recitals (i) The City of Diamond Bar has heretofore enacted Policies, Procedures and Regulations for the use of facilities operated by the City of Diamond Bar. (ii) For the benefit of the community, it is necessary to periodically amend said Policies, Procedures and Regulations. (Iii) All legal prerequisites to the adoption of this Resolution have Dccurred, B. Resolution NOW, THEREFORE, BE IT RESOLVED, by the City Council f the City of Diamond Bar that: 1. In all respects as set forth in the recitals, Part A, of this Resolution. 2. The Policies, Procedures and Regulations for the use of facilities operated by the City of Diamond Bar are amend by the adoption of a new Exhibit "A" incorporate herein by this reference as though set forth in full. PASSED, APPROVED AND ADOPTED this 3rd .2002. WEN P. CHANE Mayor fI day of ]March I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on 5th day of March , 2002, by the following vote: AYES: COUNCILMEMBERS Herrera., huff, zirbes. MPT/ O'Connor, M/Chang NOES: COUNCILMEMBERS None ABSENT: COUNCILMEMBERS None ABSTAIN: COUNCILMEMBERS None a LY14YA BURGESS, City C, erk City of Diamond Bar I City of Diamond. Bar �l Park, Athletic and Facility Use Policies and Procedures Adopted by the City Council March S, 2 -RESOLUTION NO. 93 -66D - Diamond Bar Community Services Divisi n 21825 E. Copley Drive City Hall: 909.839.7060 Heritage Park Community Center: 909.396.5 99 Res(51 tion1 93-66D PARK, ATHLETIC AND FACILITY USE POLICIES AND PROCEDURES Table of Contents I. GENERAL INFORMATION...........................................................................................1 Resolution 93---663 A. Statement of Policy B. Park and Athletic Facilities Available C. Definitions D Qualifying User Groups in Descending Order of Priority II. RESERVATION POLIOS AND PROCEDURES......................................................5 A. Parks/Picnics B. Athletic Facility Use C. Variances and Grievances III. FEES ......................................................:.........................................................................10 A. Athletic Facilities With Lights B. Athletic Facilities Without Lights C. Concession Stand Policy D. Restrooms E. Other IV. RULES AND REGULATIONS......................................................................................14 A. General B. Insurance C. Traffic and Parking D. Public Address System Use Policy E. Mainienance F. Inclement Weather Use Guidelines and Procedures G. Tennis Court Rules V. BUILDING AND ROOM RESERVATION POLICIES..................................20 VI. ATTACHMENTS ....,...�..............................................................................................28 A. Park Reservation Foy B. Walnut Valley Unifl School District Facility Request C. Pomona Unified School District Facility Request D. Permit for sale and/or consumption of Alcoholic Beverages in Public Facilities E. Professional Tennis Instructor Permit Application F. Parents Code of Ethics/Sideline Demeanor Resolution 93---663 1 I. GENERAL INFORMATION A. STATEMENT OF POLICY The City of Diamond Bar, Community Services Division, coordinates the use and athletic facilities available to organizations and the general public for cu. recreational activities and programs. The City attempts to accommodate all rc City facilities with the limited amount of park space available. The conti demand for use of park and athletic facilities makes it necessary to emphasize of facilities. The allocation of athletic facilities is determined at bi-annual facili meetings of the user groups and the City, where cooperation is essential. TI procedures are designed to facilitate the safe, efficient and equitable use of City all City parks i1, social, and ssts for Ise of d increase in ing in t e use policil and The role of the City of Diamond Bar Parks and Recreation Commission is to provide input o the City Council and Community Services Division regarding policies and procedures for use of park facilities and operation of programs. The Commission works to ensure that the pro ams and facilities offered meet the needs of the community and that access to them is as econorn cally feasible as possible. Fees, when charged, are used to offset public expenses to oprate, mai fain, supervise and administer the use of the park and athletic facilities. The Commission is responsible for the initiation, review and recommendation acquisition and improvement of park lands and facilities and to recon improvements or additions when necessary. The Commission takes into consi and future needs of the Community and recommends plans to meet those needs. When making recommendations, the Commission considers the needs of the without bias toward special interest groups. plans ft the :nd pro am ation pr sent Adopted: March 5, 2002 City of Diamond Bar 1 Park, Athletic and Facility Use Polic es & Resolutionk 93--66D B. PARK AND ATHLETIC FACILITIES AVAILABLE I.' City -owned parks PARK ADDRESS Heritage Park 2900 S. Brea Canyon Road Maple Hill Park 1355 S. Maple Hill Road Pantera Park 738 Pantera Drive Carlton J. Peterson Park 24142 E. Sylvan Glen Road Ronald Reagan Park 2201 S. Peaceful Hills Road Starshine Park 20839 Starshine Road Summitridge Park 1425 Sumrnitridge Drive Sycamore Canyon Park 22930 Golden Springs Drive 2. Joint School/City Parks Paul C. Grow Park/Quail Summit Elementary - Quail Summit Drive & Highbiuff Road 3. School District Facilities Lorbeer Middle School 501 Diamond Bar Boulevard Adopted: March 5, 2002 City of Diamond Bar 2 Park, Athletic and Facility Use Policies & Procedures Resolution 93-66D n � -7 � 3. Facility Amenities City of Diamond Bar Adopted: March 5, 2002 3 Park, Athletic and Facility Use Polices & Procedures Renluti n 93--66D Basketball Baseball/ Tennis Multi -Pur Court Softball Field Court Field Heritage 1 1 0 1 Ronald Reagan 1 0 3 0 Maple Hill 1 0 3 0 Pantera 3 2 2 2 Paul C. Grow 0 2 0 1 Peterson 0 2 0 2 Summitridge 0 1 0 1 Sycamore Canyon 0 1 0 1 City of Diamond Bar Adopted: March 5, 2002 3 Park, Athletic and Facility Use Polices & Procedures Renluti n 93--66D C. DEFINITIONS Hazardous Activities - Any activity that is defined by the State of California, the City's insurance provider or Risk Manager to be hazardous. User Groups - Qualifying non-profit youth or adult athletic organization that use athletic facilities for seasonal use. One -Time User Any person, company or organization that requests use of a park, or portion thereof, for a single day of use. D. QUALIFYING USER GROUPS - DESCENDING ORDER OF PRIORITY Group A City of Diamond Bar sponsored activities. Group B - Diamond Bar based, certified non-profit, youth and adult athletic organizations, and civic, service or fraternal organizations who conduct community events and/or programs open to the general public. Proof of non-profit status must be submitted and on file prior to scheduled use. Group C - Diamond Bar residents' non-commercial functions and/or activities not open to the general public. Group D - Diamond Bar based commercial, industrial or professional groups, using the facility for a non-profit purpose. Group E - Other tax -supported public agencies. Group F - Non Diamond Bar residents or commercial groups. The private commercial use of City Parks for. profit and private gain is prohibited. Qualifying User Groups that conduct fundraising tournaments, clinics or other peripheral events must receive 100% of the earned funds from the participants of the event and pay for all expenses through the organization's regular debt process. Otherwise, the event will be considered a private commercial use of City parks for profit and private gain and will be prohibited. Note — Use of a tennis court for private or semi -private lessons for a fee (up to two students with one instructor) shall not be considered a primate commercial use within the meaning of this policy. Adopted: March 5, 2002 City of Diamond Bar 4 Park, Athletic and Facility Use Policies & Procedures Resolution 93--66D I1. RESERVATION POLICIES AND PROCEDURES A. PARKS/PICNICS Requests to reserve the City's park facilities are made through the Community Services Division of the City of Diamond Bar, 21$25 E. Copley Drive. The office phone number is (909 839- 7067. Note: Reservations are required for all groups of 30 or more persons to utilize City parks and picnic facilities. 1. Picnic Facilities a. Any person or group wishing to reserve a picnic facility must. submit an Appli ation for Use of Facilities at least 14 days but not more than one year prior to the event or activity. Each reservation is subject to the approval of the City on a First come,first serve basis. The Application includes the name of the responsible individual and/ r organiztion, date, time, park area to be used and the number of people exp cted to e in attendance. b. Reserved use of picnic facilities requires payment of reservation service fee as perscribed in Park Fees Resolution # 93-67A as adopted by the City Council, ere is no rental fee for Diamond Bar residents and there is a $25.00 fee for four hours of use for non -Diamond Bar residents. c. Any person or group with 30 or more people in attendance wis 'ng to re erve facilities must submit a refundable clean-up deposit of $50.00 at least 4 days p or to the event or activity. d. Any person or group with 50 or more people in attendance wishing to re erve facilities must comply with City insurance requirements per Section V.F. Pro)f of the effective Policy must be deposited with the Community Services E ivision at least 14 days prior to the event or activity. e. The City reserves the right to require that any group or person obtain security through the Los Angeles County Sheriffs Department at events that could creat trafficand/or safety concerns at the sole expense of that group or person. f. No campfires, liquid fluids or charcoal fires are allowed except in or with permit issued by City. 2. Overnight use of City parks is available by permit through the Commm pity Sen -ices Division with a fifteen (15) day notice. Only Diamond Bar based non-profit organizations may reserve the park for overnight use. Proof of Insurance must be presented to the City as set forth under Insurance requirements for use of C ty faciliti s. Adopted. March 5, 2002 City of Diamond Bar 5 Park, Athletic and Facility Use Poli ies & Proce ores Resolut:i n 93-66D It is the responsibility of the requesting organization to: a. Maintain appropriate adult chaperones b. Notify the Sheriffs Department of an overnight campout c. Request Sheriff patrols during the campout 3. Tennis/Basketball Court Use a. The Tennis and Basketball courts located on City parks are available for use on a first come, first serve basis and may not be reserved, except for City activities or for non- profit athletic programs, as approved by the City. b. The use of Tennis/Basketball court area for concession facilities is prohibited. c. The use of Tennis/Basketball court areas for skating of any kind is prohibited, except for locations specifically designed for this type of use, with City approval. d. Use of a tennis court for private or semi -private lessons for a fee (up to two students with one instructor) is permitted only if the instructor obtains a permit from the City of Diamond Bar and complies with all tennis court rules set forth on page 19. 'See Page 36 for tennis instructor permit application. B. ATHLETIC FACILITIES USE 1. Policies a. Priority 1) First priority is to provide game facilities and to maintain the parks. 2) Practice requirements are the second priority, following game and maintenance needs. b. The number of Diamond Bar resident players will be considered when allotting time for use of the facilities. c. The allocation and assignment of dates, times and areas for use of City Parks is the sole control of the City. Areas under School District jurisdiction will be scheduled by the School District in conjunction with the City. Athletic facilities at Lorbeer Middle School are under the jurisdiction of the City. d. Any changes or additions to park assignments must be submitted in writing and approved by the City, prior to the scheduled event. -- 2. Procedures Adopted: March 5, 2002 City of Diamond Bar 6 Park, Athletic and Facility Use Policies & Procedures Resolution 93-66D 1 1 a. Users requesting league or ongoing use of City athletic facilities must Sul request on appropriate City or School forms. An Application for Use o Facilities must be completed for use of City facilities (See attachments for doc sample). All requests for School District facilities, except for outdoor a facilities at Lorbeer Middle School, are to be submitted on School District r forms (see attachment for samples of School District request forms). b. Occasional or one time only use requests must be submitted on an AppI Use of City Facilities at least 14 days prior to requested facility use. Req must be paid at time of request submittal. Fees are listed in Park Fes Re 93-67A as adopted by the City Council. c. All requests will be reviewed by City staff. d. All field requests from user groups must be submitted by May 15 a preceding the period in which fields will be utilized. Forms must president or official designee of the organization's Board. e. Requests for seasonal use by non-profit athletic organizations will assigned in June for each year for the period of August through D December for the period of January through July. A facility organ will be held in June and December to assign the facilities. Each facilities during the applicable period must send a representative. requesting use of facilities does not send a representative, they may 1 rating for scheduled use of facilities. f. No user group will be given an approved permit for facility use documents have been submitted: 1) Complete list of names, address and telephone numbers of the Directors or designated officials. 2) Proof of current non-profit status with the Internal Revenue California. 3) Master calendar of events, which includes, but is not limited to: - Registration dates, tryouts (date, time and place) - Date practice begins, practice slot schedules - Opening day schedule/Closing Ceremonies - Date/times league games (start/finish) - Tournament dates (required to host) 4) Total Number of players, proof of Diamond Bar residency and - City of Diamond Bar ut a City a for Fees on # November 15, signed by the reviewe and ember, arid in tional meeting ser requc sting a user froup e their p onty the following Tent Bo d of and of rri Adopted: March 5, 2002 7 Park, Athletic and Facility Use Pali ies & FrO-Q ures Resoluti n 93--66D 5) One copy of the Certificate of insurance listing the City of Diamond Bar as additional insured, in the amount approved by the City (as specified in Facility Use Agreement). 6) All deposits as required g. Leagues anticipating a split to form a new league or individuals planning to organize a new sports program must apply to the City at least one year prior to the estimated starting date. This will provide the necessary time to study the impact of the new program on existing facilities. h. Youth Sports Organizations are required to collect a signed "Parents Code of Ethics" form from each parent/guardian with a child enrolled in the program. Forms must be incorporated into the registration process and retained by the organization for the duration of the season. Failure of the youth sports organization to properly collect and enforce the "Parents Code of Ethics" could result in the organization's loss of privilege to use City owned and/or operated facilities. (See attachment for sample of "Parents Code of Ethics" form.) 3. Athletic Field Storage Facilities 1. Storage Facilities a. Storage facilities are made available free of charge to local seasonal user groups. A refundable deposit will be charged for the use of storage facilities. b. All user equipment must be stored in an orderly manner. c. Upon conclusion of seasonal play, all equipment must be removed within fourteen (14) days or a cleanup fee, based on actual expenses incurred and overhead, will be charged. If equipment is not claimed within thirty (30) days it will be confiscated and disposed of as prescribed by law. d. Equipment stored in the facility is not the responsibility of the City. Unnecessary equipment stored in the facility may be removed at the user group's expense. 4. Athletic Field Lining/Marking a. All lining/marking of athletic fields must be done with chalk or water-based paint. b. The burning of fields with the use of weed killer, diesel fuel or any other method is prohibited on City owned property including park athletic fields. c. Any user failing to comply with this policy is responsible for all costs related to the repair of damages to the facility and is subject to termination of facility use permit. C. VARIANCES AND GRIEVANCES Adopted: March 5, 2002 City of Diamond Bar 8 Park, Athletic and Facility Use Policies & Procedures Resolution 93-66D 1 1 1 A user group may request a variance or submit a grievance to the state pro completing the following: 1. Variance a. Submit a letter detailing why a variance is requested to the Directo of Services. by b. Appropriate staff members will review the letter and make a recomme dation. c. if staff decides not to grant a variance; the group may appeal to the Park and Recreation Commission User Group Sub -Committee within ten 10) days after written notification of staffs decision. The user group will be responsible to request a variance thirty (30) days indvance If the scheduled event to allow for adequate staff review. 2. Grievance a. Submit a letter detailing the grievance and recommendations on how conditions. b. Staff will review the grievance and submit a response letter to the City of Diamond Bar Adopted: March 5, 2002 9 Park, Athletic and Facility Use ies & Prc solut the 93--66D III. FEES A. ATHLETIC FACILITIES WITH LIGHTS 1: All fees are set by the City Council through. a Resolution. a. All City sponsored events/activities, along with Diamond Bar based certified non-profit youth and adult sports groups, civic, service and fraternal organizations are allowed the use of lighted facilities at City parks free of charge. Proof of non-profit status must be submitted to, and be on file with the City prior to scheduled use. b. Non City of Diamond Bar based or occasional one-time only users will be charged for the use of lighted facilities at the approved flat hourly rate of $12.00 per hour for light usage, with a two hour minimum use, and each. additional hour or fraction thereafter. Lighted Facilities charge begins '/7 hour prior to sunset. c. The hourly light use fee will be evaluated each January, and if necessary, will be adjusted accordingly. d. User must turn off lights after use and shall not depend on the automatic timer. User that leaves lighted facility with lights still on after use will be subject to $250 fine for the first offense and $500 for each subsequent violation in the same calendar year. Prior to approval for use of lighted facility, user must sign an agreement that states its responsibility for turning off lights prior to vacating lighted facility. The City may deny use of lighted facilities to any user that does not sign agreement or leaves the ballfield lights on after the conclusion of the scheduled activity more than twice in one calendar year. 2. Fees for use of Lorbeer Middle School are charged to non-resident users based on the actual costs incurred by the City for. electricity, restroom, trash removal and any other costs charged by the Pomona Unified School District. Fees are listed in Resolution No. 93-67A. 3. Deposits a. A refundable deposit of $100 is required for use of ballfield lights. This deposit will be used to pay for ballfield lights left on upon conclusion of the activity. The deposit will also be used to reimburse the City for physical damages, trash pick- up and wages paid to City personnel called to turn off ballfield lights or pick-up trash. b. All one-time users are required to submit a deposit in advance from which ballfield light charges are deducted, along with any additional cost the City may directly or indirectly incur from their use. Amount of deposit will be determined by staff and is based on the fees charged for light use. Recommended deposit is $50 per field used, plus light use charges. 4. Light Billing Adopted: March 5, 2002 City of Diamond Bar 10 Park, Athletic and Facility Use Policies & Procedures Resolution 93-66D a. All light users are responsible for reporting actual hours of use to the Co unity Services Division within two working days after scheduled use. The Cit shall deduct ballfield light and related costs specified from the deposit and refLuld the balance, if applicable. b. User groups are provided the light box combination or key bythe Cornniu nity Services Division. The combination or keyed lock may be changed periodically. This usually occurs at the conclusion of the season. 5. Light Usage a. Upon approval of a request to use ballfield lights, the applicant *ill be isted a combination or key to access the switch to the ballfield lights. C b. Ballfield lights at Peterson, Heritage and Lorbeer automatically turn off at 0:00 p.m. Ballfield lights at Pantera automatically turn off at 9:00 p.m. Therefore, the area used should be cleaned, equipment stored and participants cleared from the facility prior to the scheduled shut off time. B. ATHLETIC FACILITIES WITHOUT LIGHTS 1. Diamond Bar residents, City sponsored events/activities, and Diam nd Bar ased certified non-profit youth and adult sports groups, civic, service and fra mal organizations receive use of unlighted facilities free of charge. Users of Lo beer Middle School are charged for actual costs incurred by the City for r strooms, trash pick-up and any other costs charged by the Pomona Unified School District. Pro:)f of non-profit status must be submitted to, and be on file with, the City prior to scheduled use. Use subject to availability. Park and picnic facilities are available for rest rved use. For reservation information, see section H, paragraph A. 2. Non City of Diamond Bar based, occasional or non-resident one-time only used are charged for the use of facilities at the approved flat hourly rate of S5.00 per hout, per field used, with a two hour minimum use, and each additional h ur or fraction thereafter. Fees are set by the City Council through a Resolution and are subjezt to change without notice. 3. Insurance is required for all groups of 50 or more people or for any activity in which the City deems that insurance is necessary. The insurance must name the City as an additional insured and the policy must be a minimum of $1,000,000 ge eral Aggregate limit liability or an amount that the City determines appropriate for the use requested. Special events insurance is available through the Ci and car be purchased by the participating group. 4. A refundable cleanup deposit may be required for all groups that resery use of a park. Adopted: March 5, 2002 City of Diamond Bar 1 i Park, Athletic and Facility Use Poli 'es & solutidn 93--66D C. CONCESSION STAND POLICY 1. The primary user of the park facility will receive primary use of the Concession Stand. All other use will be approved by Staff and the User Group Sub - Committee (i.e. special activities). 2. The primary User must abide by all Health and Safety standards and regulations and be available for inspections by the Health Department and/or staff. 3. A refundable $100 deposit is charged for the use of the Concession Stand. 4. The user group shall be responsible for the cleaning of the Concession Stand (sweeping; trash removal, wiping counters) after each use. 5. Keys are issued to the User Group for the Concession Stand and can not be duplicated. The cost associated with the loss of keys will be deducted from the deposit. 6. Damage to the Concession Stand or broken equipment, due to misuse, or the facility being left unlocked, will be deducted from the deposit. 7. The deposit will be forfeited if stored material, with the exception of City owned capital equipment (refrigerator/microwave), is not removed within fourteen (14) days of completion of the season or activity. The facilities must be cleaned and all capital equipment disconnected from electrical outlets (except refrigerator). All capital equipment not removed from the facility at the end of the season is the responsibility of the City. S. The City, accompanied by the scheduled user group, will conduct an inspection of the facilities at the conclusion of the fourteen (14) day period . to insure compliance to guidelines for use. 9. The user group is responsible and liable for loss or damage to any items brought in to the concession stand. 10. Adult supervision must be maintained at all times. Children under the age of thirteen (13) are not allowed to work in the Concession Stand. D. RESTROOMS/FIELDS 1. Facilities, including restrooms and fields utilized, must be cleaned of rubbish and debris immediately following the scheduled use each day. Adopted: March 5, 2002 City of Diamond Bar 12 Park, Athletic and Facility Use Policies & Procedures ResolutiOn 93--66D n C 2. A cleanup fee, based on actual direct and indirect expenses incurred are charged ,users that do not clean rubbish and debris related to their use. 3. Fees are charged for portable restrooms required for use of Lorbeer Middle School. E. OTHER 1. Diamond Bar based non-profit organizations may use City parks or coercial activities/events to raise funds to support community service programs d activi �es in the City of Diamond Bar. a. Requests must be submitted sixty (60) days in advance of the date of the activity/event and will be considered by the City's parks reservation personnel with input from the Parks and Recreation Commission User Group sub-corr mittee. b. Qualifying user groups who conduct such events must receive 1000A of the eamed funds (or pay them over to another Diamond Bar based qualifying org ization) from the participants of the event and pay for all expenses through the organiza ion's regular debt payment process. 2. The private commercial use of City parks for profit and private gain is p hibited. Uses that do not meet the criteria stated in IH.E.1.b. shall be considered private ommerci use of City parks for profit and private gain and will be prohibited. 3. Use of a tennis court for private or semi -private lessons for a fee (up to tw students with one instructor) shall not be considered a private commercial use. City of Diamond Bar Adopted: March 5, 2002 13 Park, Athletic and Facility Use Poli ies & solution 93--66D IV. RULES AND REGULATIONS A. GENERAL 1. Alcoholic beverages are not allowed in City parks (Diamond Bar Municipal Code 12.00.290). There is a special event policy/procedure for sales and/or consumption of alcoholic beverages at City park facilities (see attachment). 2. Cancellations a. The City of Diamond Bar may cancel the use of park facilities for cause or convenience, which includes but shall not be limited to: 1 When the City is engaged in work involving any of the facilities scheduled to be utilized. 2. When the health and/or safety of participants is threatened due to impending conditions, including but not limited to, heavy rains, unhealthful smog levels or other such climatic conditions. 3. It has been determined by the City that the applicant has not complied with the City park reservation policies. b. Should a user group wish to cancel a scheduled activity, notification must be made to the City at least 24 hours prior to such scheduled use. B. INSURANCE/ INDEMNIFICATION L If a user group or one time user of 50 people or more is involved in an activity where the City deems insurance to be necessary (i.e. sporting, hazardous events, or company picnics) the responsible person shall procure, pay for and maintain in full force and effect, with regard to any such event, a combined Comprehensive Personal Liability and Property Damage Insurance Policy with limits of not less than $1,000,000 or any other amount that staff deems appropriate for the use requested. Proof of insurance must be submitted prior to useage. 2. The USER of the park agrees that it will indemnify and hold the CITY and its elected officials, officers, agents, and employees free and harmless from all claims for damage to persons or property by reason of USER's acts or those of USER's employees, agents, guests or invitee in connection with USER's use and/or occupancy of the facilities. User must sign City provided indemnification form to use facilities. Adopted: March 5, 2002 City of Diamond Bar 14 Park, Athletic and Facility Use Policies & Procedures Resolution 93-66D 1 1 3. Further, the City of Diamond Bar, its elected officials, officers, agent or thereof, shall be designated as additional insured under such policy. 4. Any such insurance policy must include the requirement of a thirty {0) day cancellation notice to the City. 5. Proof of the effective Policy must be deposited with the Community Sery ces Divison at least 14 days prior to the first scheduled use of the facility. 6. The City has Special Event Insurance coverage available that may be p rchased, t the sole cost of the applicant, for an event which takes place on City o ned proerty. Contact the Community Services Division for further information. C. TRAFFIC AND PARKING I. The user group must assure that participants and spectators utilize publi parking and park only in marked stalls. 2 . No vehicle(s) will be allowed on City park property, or outside public parking except those designated for parks maintenance or specifically permitted by the City. 3. Requests for use of streets for parking that are marked with "No made with Public Works (909) 839-7040. D. PUBLIC ADDRESS SYSTEM USE POLICY 1. Organized/Scheduled Athletic Events a. Sound amplification equipment is allowed in City parks, but is li address systems, stereo equipment, stationary/portable components subject to the provisions of the City Noise Ordinance. b. A group must submit a request in writing for use of a public address the event, including the purpose and placement of the equipment, to i from staff. c. Public address system use is permitted only between the hours 9:30p.m. daily. d. Failure to comply with the above requirements by user groups could more of the following: i. First Offense - Verbal warning followed by written communication. ii. Second Offense - Loss of public address system use privileges by th for the remainder of the season, immediately following the offense. signs mrjst be ;d top iblic d bullh rns, :em, pn r to ive appi oval 10:00a.in. = ilt in orie or Adopted: March 5, 2002 City of Diamond Bar 15 Park, Athletic and Facility Use Polic es & solutibn 93--66D 2. General Park Use a. Sound amplification equipment is allowed in the City's parks, but is limited to public address systems, stereo equipment, stationary/portable components and bullhorns, subject to the provisions of the City Noise Ordinance. b. No person or group shall use any. public address system in any of the City's parks without first submitting a request in writing and receiving approval from the Community Services Division. If staff is required to monitor the event, all direct and indirect expenses will be charged to the User. c. The proposed use of the public address system must not unreasonably interfere or disturb surrounding residences, nor shall the use of the public address system detract from or interfere with the general public's use and enjoyment of the park. d. Public address system use is allowed only between the hours of 10:00a.m. - 9:30p.m. daily. e. The direction of the public address system's speakers must be directed- toward activity spectators and away from the surrounding residential areas. £ Failure to comply with the above requirements will result in immediate disconnection of the public address system and forfeiture of deposit. E. MAINTENANCE 1. The City will maintain or cause to be maintained the parks for public use. 2. Field Maintenance a. All maintenance such as field preparation, lining of the fields, setting of base stakes, installation of goal posts is to be performed by the user assigned to the facility as per written agreement between the City and the user. b. Each user is responsible for the facility being free of trash or debris. c. Users are requested to reeport any damage or acts of vandalism to the Community Services Division or Sheriffs Department immediately. It is the policy of the City of Diamond Bar to prosecute to the fullest extent possible any individual committing acts of vandalism (Sheriffs Department (909) 595-2264 or 911 in cases of emergency). . 3. Motorized Vehicle Use a. Motorized vehicles are permitted on the City parks for the preparation of athletic fields, upon approval of the City. Adopted: March 5, 2002 City of Diamond Bar 16 Park, Athletic and Facility Use Policies & Procedures Resolution 93-66D LJ 1 b. Each user group must designate the drivers, not to exceed 4, at 1 ast 21 y' or older, who will drive the designated and approved motorized vehi le for dr gging the fields or other such related activities. c. Each designated driver will be required to attend a training session, conduc ed by the Community Services Division, on the proper method of drag- ng infield areas and related safety matters. d. Each user group is allowed to drag the fields with a designated apr roved motorized vehicle once a day. The dragging of fields between games mist be done by hand. The use of a motorized vehicle between games will r of be permitted. Fields may be prepared with a motorized vehicle only between the hours of 7:00am -- 9:00pm daily. e. Special request for motorized vehicle use to drag fields shall be made in writing. f. Failure to .comply with the motorized vehicle use policy can result in the termination of the scheduled organization's permit to use such vehicle() for the preparation of the fields for the remainder of their schedu ed use osuch facilities. 4. Modifications Any requests to modify or improve City facilities shall be submitted for approval to the City of Diamond Bar. No permanent structures or equipment shall be placed and/or erected on City facilities unless reviewed and recommended by the Parks and Recreation Commission and approval by the City Council is granted. The modifications must be dedicated for community use. 5. Closure An annual Parks Maintenance Program is submitted to the Parks d Recre Commission each fiscal year for review and comment. Such Mainte ance Pro shall include the following: a. Scheduled closure of parks for more than seven (7) consecutive days. b. Closure of athletic field(s) for one day recovery periods. Closure dates shall be coordinated by the Community Services Division with user groups. 6. Park Restroom Policy and Schedule a. Park restrooms are unlocked daily at 8:00a.m. and remain open unci the park closes. Adopted: March 5, 2002 City of Diamond Bar 17 Parr, Athletic and Facility Use sol.utibn 93-66D b. Special restroom access is available upon request to the Community Services Division (909) 839-7060. Restrooms are open for all City recreation programs. F. INCLEMENT WEATHER USE GUIDELINES AND PROCEDURES 1. Guidelines a. No use of City athletic fields is allowed when facilities are unusable due to inclement weather as determined by the City. b. Any user failing to comply with established guidelines and proper notification is subject to claims for all direct and indirect damages and potential termination of facility use permit. 2. Procedures for Notification a. The City is responsible for determining if field conditions alter the availability of their use. b. User must contact the Weather Hotline at (909) 612.4636 x1714 after 2:00 p.m. Monday through Friday, and after 9:00 a.m. on weekends and holidays to receive City's determination of facility availability. 3. Estimated Cost for Damage Repair or Turf Users are charged for all direct and indirect costs incurred by the City for repair of the turf and/or irrigation systems due to failure to comply with the rain policy. Repair costs are based on actual expenses and normal City overhead. Failure to comply with the inclement weather policy can also result in the termination of user's facility use permit. G. TENNIS COURT RULES L The ethics of tennis and sportsmanship shall prevail. 2. When others are waiting and no courts are available, use of a court (for play, lessons or otherwise) is limited to one hour of use and then must be relinquished by all persons using the court to the first person waiting for that court. a. Courts may not be held by one person alone b. Priority of right to use the court shall be established by the placing of a racquet on the number board. Waiting players shall remain in person at the court desired and shall be physically present to take possession of the court when relinquished. _. 3. Courts may be reserved only for approved tournaments or club play by securing permission in writing from the City. All tennis court reservation requests for group use must be received at least two weeks in advance of Adopted: March 5, 2002 City of Diamond Bar 18 Park, Athletic and Facility Use Policies & Procedures Resolution 93-66D 1 requested date. Such reserved courts shall be designated in writi la by authorized City staff. 4. Use of a tennis court for private or semi -private lessons for a fee (up o two students with one instructor) is permitted only if the instructor ot tains a permit from the City of Diamond Bar and complies with 11 tennis court rules set forth herein. 5. Only persons wearing tennis shoes shall be allowed on the I ennis coul ts. No street shoes, no wheeled shoes and no wheeled vehicles of any type may enter the tennis courts. 6. Pets are not permitted at any time on the courts. 7. City staffs interpretation and application of the above ruls shall g vern the use of the tennis courts. V. BUILDING AND ROOM RESERVATION POLI A. The following procedures and fee schedules are annually reviewed by the Parks and Recreation Commission and approved by the Diamond Bar City Council. They regi late the use of City -owned facilities, including the Heritage Park Community Ce ter, Sycamore Canyon Park portable building, and Pantera Park Activity Rooni. Equipr lent may also be rented in conjunction with room rental or use of specific facilities. City of Diamond Bar facilities, under the management of the Commanity Sen Division, are available to the public for activities and programs that meet the needs interests of the community. The City of Diamond Bar has established these rental and services, based upon cost of maintenance, utilities, supervision and/or other d costs. Adopted: March 5, 2002 City of Diamond Bar 19 Park, Athletic and Facility Use olicies & P cedures R solution 93-66D The City retains the right to control and operate the facility's heating, air conditioning and common use areas, in a manner deemed best for the City. User must insure that all required codes are met. B. IDENTIFICATION OF USER GROUPS: 1. City Sponsored - Sponsored by the City Council, City Departments, City Commissions/Committees or City co-sponsored meetings/seminars/conferences. There is no charge for these uses. 2. Resident Non -Profit - Civic, service or athletic organizations, who conduct or sponsor non-profit, community -oriented services and activities open to the public, i.e. Boy Scouts, Softball, Little League, and other groups as approved. Proof of non-profit status is required. a. Determination of eligibility of Resident Non -Profit is made by the City of Diamond Bar. b. No fee is charged for board, general membership meeting or' registration activities, if conducted during normal hours of operation. If meeting is held after normal hours of operation, weekend or City observed holiday, a fee is charged for staff hours required to open and close the facility. All other events shall be charged according to the fee schedule. Said events include activities for which there is a charge and/or which are not open to the general public (fund raiser, luncheons and award ceremonies). A cleaning deposit is required for activities at which refreshments are served. c. Organizations that are authorized to use school district facilities per Education Code 38134 shall be eligible to use City facilities only after effort has been made to secure a comparable school district facility, and none is available. *Note - Each resident non-profit organization will be allowed one use for fundraising purposes per calendar year where room rental fees are waived. 3. Private Parties - Functions and activities not open for the general public and which are not profit -oriented. 4. Commercial, Industrial, or Professional - Firms, or non-resident civic organizations, including tax -supported public agencies (i.e. County, State or Federal agencies). C. Rental fees are based upon an eight (8) hour period. A four (4) hour rental may be . arranged at one-half (1/2) the regular rental rate, through the Community Services Division prior to scheduled use. Adopted: March 5, 2002 City of Diamond Bar. 20 Park, Athletic and Facility Use Policies & Procedures Resolution, 93-66D 1 D 1 D. Heritage Park Community Center Room use includes: Tables, chaffs and one (1) microphone (if available) and room set-up (set-up arranged through Community Services Division at time of room confirmation). Sycamore Canyon Portabli, Building and Pantera Activity Room use includes: tables, chairs and room set-up. Rental fees irtelude City staff to set-up, open and close the building and to provide facil ty mainteance during the event. I r E. A cleaning deposit is required of all rental groups and may not be applied toward rental fees. Deposits are paid at time of reservation and are refundable if the facility d/or equipment are left in satisfactory condition as determined by Community Services Division. Users are responsible for any and all damages to property or for the loss of property, plus an additional 15% overhead charge_ F. The User shall obtain and keep in full force, at User's expense, for them atual bent fit of City and User, comprehensive, broad form, general pubic liability insurance pro iding for: 1) claims and liability for personal injury, death or property damage arising fro the use and/or occupancy of the facility or adjoining areas; 2) at least $1,1000,000 bodily injury or death for any one person; 3) at least $1,000,000 one accident or occurren e; 4) the agreement shall be carried only by responsible insurance companies licensedr.0 do business in the State of California. All such policies shall contain langua a to the effect that: 1) the insurer waives the right of subrogation against the City and against theCity's agents and representatives;' 2) the policies are primary and non-contrib ting witt, any insurance that may be carried by the City; and 3) they cannot be cancelled or materially changed except upon prior written notice by the insurer to the City. In tl e event or any such cancellation or material change, any agreement between City z nd User shall terminate and be of no further force and effect. User shall furnish City wi h a Certi lcate evidencing such insurance and naming the City of Diamond Bar as additi nal insumd at least (10) working days prior to User's use of the facility. Certificate of il surance iE sued to the City must contain the following language: THE CITY OF DIAMOND BAR, ITS ELECTED OR APPOD EMPLOYEES, AND VOLUNTEERS ARE INCLUDED AS 1 COVERAGE SHALL BE PRIMARY AND CITY INSURANCE CONTRIBUTORY. THERE SHALL BE NO SUBROGATION AG NO CANCELLATION OR MATERIAL CHANGE SHALL BE THIRTY (30) DAYS WRITTEN NOTICE TO THE CITY. The City has Special Event Insurance coverage which may be purchased, of the applicant, for an event which takes place on City owned property Community Services Division for further information. Certificates are su and approval by the City. G. LIQUOR REQUIREMENTS Serving Liquor (complimentary service) .L NOT BE THE CITY. WITHOUT the solecost Contact :ew ,ct to re Adopted: March 5, 2002 City of Diamond Bar 21 Park, Athletic and Facility Use Poli ies & solution 93--66D The City of Diamond Bar requires clients who will be serving complimentary liquor (i.e. hosted bar, wine service with meal) to provide Host Liquor Liability insurance coverage in an amount no less than $1,000,000. If the client's personal insurance carrier cannot meet this requirement, a one -day special events policy must be purchased from the City, with the fee based upon the type of event and number in attendance. Providing the required coverage is mandatory, and all other insurance requirements described in Section F above are applicable in addition to Host Liquor Liability coverage. 2. Selling Liquor Any client who will be selling liquor (i.e. cash bar, dinner and drinks for a fee) is required to provide Host Liquor Liability coverage as specified above. The insurance requirements described in Section F above are applicable in addition to Host Liquor Liability Coverage. IN ADDITION, the client should note that liquor sales must, by law, be conducted by an entity licensed to do so by the Alcoholic Beverage Commission. (ABC) of the State of California. If the client is not licensed, the client must contract with a licensed person to conduct any liquor sales. Any questions as to the need for and requirements of obtaining the appropriate ABC license(s) should be directed to the ABC at (714) 558-4101, Monday through Friday, 8:00a.m. until 5:00p.m. The client is required to provide a copy of the appropriate ABC license(s) to the City at least ten (10) working days prior to the .event at which the liquor is to be sold. H. Inspection and permits by the Fire Department to assure compliance with Public Assembly regulations may be required at the User's expense. User representative must be present during such inspection. User will be billed directly by the Los Angeles County Fire Department. Excess numbers of people will not be permitted inside any facility beyond the established capacity of that facility. I. The private commercial use of City parks for profit and private gain is prohibited. J. Facility Reservations staff shall have the right to relocate or reassign meeting rooms as it deems appropriate, at the same or reduced rental fee, but not more than what would have been charged per the room schedule. K. Reservations may be revoked at any time whenever there has been a violation of approved Rules and Regulations. L. The City of Diamond Bar will not rent, lease or allow use of its public facilities by any person or organization for a public meeting that precludes participation by any disabled person. Adopted. March 5, 2002 City of Diamond Bar 22 Park, Athletic and Facility Use Policies & Procedures Resolution 93-66D 1 M. City equipment shall not be removed from any facility. N. Smoking is prohibited in all public meeting rooms per California Indoor 1976 and City Council Resolution No. 93-66A. O. Special events or requests not covered in the above policy must be sub and will be reviewed by the City to determine appropriate use, fees and s P. Event staff or security will be required at all events held at facilities li! V.A. at a ratio of one person per 100 or more guests and whenever ale are either being served or sold. Rate for event staff will be at current pre will be in addition to rental fee. At discretion of the Community Sery event may require City staff, Security Guards or Sheriffs Department De Adopted: March 5, 2002 City of Diamond Bar 23 Park, Athletic and Facility Use Lean Air Act of �ttcd in ting vices. d in paragraph .olic bevc rages iling waE e and -s Director, an es & Proceores Sol uti n 93--66D City of Diamond Bar Building and Room Reservation Regulations A. The reservation process must be completed at least two (2) weeks in advance of the reservation date. A reservation, once approved, shall constitute an agreement between the User and the City of Diamond Bar. These regulations are included by reference to the Agreement and all terms and conditions of the regulations must be complied with. All applications must be signed by an authorized adult representative of user organization or . private party. B. Cancellation of use must be in writing and received at least thirty (30) days prior to the scheduled event. Cancellation without proper notification will result in the forfeit of deposits. Changes in hours or conditions of use indicated on the original request must be made at least ten (10) working days prior to the scheduled event. C. No reservation will be approved until all fees, deposits, permits/licenses and insurance are obtained and paid in full. These fees and deposits shall be paid at Ieast ten (10) working days prior the use of the facilities, If the policies and regulations stated in this document are not observed, any reservation may be cancelled immediately upon notice to the applicant, and any fee(s) previously paid may not be returned. D. Licensed catered food service is required at the Heritage Park Community Center. Exceptions to catered service must have prior approval from Community Services Division. NO COOKING IS ALLOWED IN THIS FACILITY. E. No signs or decorations may be taped, nailed or otherwise attached to walls, windows, ceilings or drapes unless decoration and the method of attachment is approved by City staff. No rice, bird seed, confetti or other similar items are allowed to be thrown in or around any facility. No open flames or candles are allowed. F. Signs, placards, pictures, advertisements, names or notices shall not be inscribed, displayed, printed or affixed on to any part of the outside of any facility without prior approval by City staff. G. All emergency doors on the premises shall be locked when facility is not in use. All door openings to public corridors shall be kept closed except for normal ingress and egress. Adopted: March 5, 2002 City of Diamond Bar 24 . Park, Athletic and Facility Use Policies & Procedures Resolution 93-66D City of Diamond Bar POLICY AND PROCEDURE Subject: Sales and/or consumption of alcoholic beverages for special events at a Cit}} park facility. 1.0 PURPOSE The purpose of this memorandum is to set forth the criteria allowing the sale d/or consumption of alcoholic beverages at City parks and to outline the pro cc s for obtaining approval. 2.0 POLICY The City Manager is authorized to approve the sale and consumption of alecholic beverages at certain special events at City facilities under his jurisdicti n. The vent must be deemed appropriate based upon specific criteria and conditions and the sponsors must obtain a valid permit from the City. It is intended that the current City Code restrictions against alcoholic beerages in park facilities remain in effect for general recreational use of park areas by ndividual and organizations. 3.0 PERMIT CONDITIONS A special event involving the sale and/or consumption of alcoholic beve ages at a City facility selected and approved by the City Manager, requires a writtepermit hich includes the following conditions. 3.1 The sponsor(s) must obtain the appropriate license from the Cali Beverage Control Board and comply with all license and operati of the A.B.C.; federal, state and local laves; and 3.2 Agree to the assignment of one or more employees of or other pe sons apl by City to the special event as required for monitoring purpose and to appropriate reimbursement for the cost of that assignment; and 3.3 Provide at the permitee's expense, the number and type of ecce off cers determined by the City Manager and local law enforcement that i necessar, for security at the special event; and 3.4 Promise to indemnify, defend and save harmless the City, its agen s, officers and employees from and against any and all liability expense, includingdefense cost for legal fees and claims for damages of any nature whatsoever, inc uding, bu not limited to, bodily injury, death, personal injury, or property damage arising leorn or connected with the special event; and Adopted: March 5, 2002 City of Diamond Bar 25 Park, Athletic and Facility Use Poli 'es & solution 93-66D 3.5 Provide and maintain a policy of $1,000,000 liability insurance coverage for the event. The City Manger may require additional coverage upon determination by the City's Risk Manager that.the event warrants increased coverage. 3.6 Provide in advance of the event a security deposit of $50 per 100 persons or increment thereof, from which extraordinary City expenses for maintenance, repair, or replacement arising from the permitee's use of the facilities, shall be deducted. 4.0 PROCEDURES 4.1 Individuals requesting the sale and/or consumption of alcoholic beverages at a special event must submit a City Permit for Sale and/or Consumption of Alcoholic Beverages form at least fifteen (15) days prior to the event. 4.2 The following shall be considered when making this determination: ♦ The area and/or structure to be used by such special event must be located so that it is feasible to restrict public access to the event to participants only. ♦ The scheduling and location of such special event must not conflict with other scheduled events or activities or with the primary purposes and public uses for which the facility is operated. ♦ The sale and/or consumption of the alcoholic beverages must be limited to the premises where the special event is to be held and to the participants in the event, who may legally consume such beverages. ♦ The authorization to sell alcoholic beverages must not conflict with the contractual rights of City concessionaires. ♦ The special event must be one in which the participants will not engage in swimming, boating or the operation of motorized vehicles or equipment or other similar activities. 4.3 The City Manager will select an appropriate facility for the event and time requested after considering the established selection criteria, requested date and time of event. and, whenever feasible, the facilities indicated by the applicant as preferred choices. 4.4 City Manager will give final approval contingent upon the applicant providing Proof of having met all the requirements listed under Section 3.0 This proof must be provided fifteen (15) days prior to the scheduled event. The originals of all documents will be retained by the City. Copies will be forwarded to the applicant. Adopted: March 5, 2002 City of Diamond Bar 26 Park, Athletic and Facility Use Policies & Procedures Resolution 93-66D 1 1 VI. ATTACHMENTS Adopted: March 5, 2002 City of Diamond Bar 27 Park, Athletic and Facility Use Poli ies & solution 93-66D CITY OF DIAMOND BAR Community Services Division 21825 E. Copley Drive Diamond Bar, CA 91765 909.396.5699 *Fax 909.861.3117 Application For Use of City Facilities Organization/Business: Resident or Responsible Party: Address: bay Phone: ( ) Evening Phone: ( ) Circle Day(s) of Use: Date(s) of Use: SuMTWThFSa Start/End Time of Use: Specific Purpose of Use/Details of Activity: Estimated Attendance or Participants: Adults Minors Total Open to the Public: Yes ❑ No ❑ Admission/Donation or other Charge? ❑ Yes ❑ No If yes, amount & explanation: Certificate of Insurance*($1,000,000 liability): ❑ City Special Event Insurance ❑ Private Certificate (attach) HERITAGE PARK ❑ Softball Diamond (Lighted) ❑ Picnic Area ❑ Other MAPLE HILL PARK ❑ Feld Area ❑ Picnic Area ❑ Other PANTERA PARK ❑ Picnic Area ❑ Softball Diamond (1) ❑ Softball Diamond (2) ❑ Soccer Field (1) ❑ Soccer Field (2) ❑ Other FACILITIES DESIRED PAUL C. GROW PARK ❑ Soccer Field (1) ❑ Soccer Field (2) ❑ Softball Diamond (1) ❑ Softball Diamond (2) ❑ Other PETERSON PARK ❑ Picnic Shelter (1) ❑ Picnic Shelter (2) ❑ Softball Diamond (1) (Lighted) ❑ Softball Diamond (2) (Lighted) ❑ Soccer Field. (1) ❑ Soccer Field (2) RONALD REAGAN PARK ❑ Picnic Shelter ❑ Other SUMMITRIDGE PARK ❑ Upper Picnic Shelter ❑ Lower Picnic Shelter ❑ Softball Diamond ❑ Other ❑ Lower Picnic Shelter ❑ Softball Diamond ❑ Other LORBEER MIDDLE SCHOOL ❑ Soccer/Football Field (Lighted) ❑ Other *INSURANCE REQUIREMENTS: The City requires a Certificate of $1 million General Liability Insurance with an endorsement naming the City of Diamond Bar as additional insured. The City offers Special Event Insurance if a group is unable to secure the necessary insurance, price determined by event. Insurance is required for: Groups of 50 or more involved in an activity where the City deems insurance to be necessary (i.e. sporting, hazardous events, or company picnics). SECURITY DEPOSIT REQUIREMENTS: The City requires a refundable Security Deposit of $50.00 for events with 30 or more people in attendance. Security Deposit refunds are processed in approximately 3 to 4 weeks, less any charges incurred. Non -Profit organizations can request use of storage facilities and/or restroom keys. A $100 deposit is required for each requested item. *Use of ballfield lights requires a $100 deposit, if lights are left on after use, $12.00 per hour fee will be charged. Resolution 93-66D AGREEMENT THE UNDERSIGNED hereby states, under penalty of perjury of the laws of the that (s)he is the person duly authorized to make and sign this application, and t and understands the Park, Athletic and Facility Use Policies and Procedures of Bar pertaining to the use of City park and recreation facilities. A copy of which request. FURTHER, THE UNDERSIGNED ACCEPTS AND AGREES AS FOLLOWS: tate of alifornia, it (s)he lias read ie City of Diamond available, upon • -To comply with all laws, policies, rules and regulations of the City of Diamond Bar pe aining to .the use of City facilities and to hold the City of Diamond Bar harmless from a y liabilitor damage to persons or property which may occur due to such use. • To promptly, upon receipt of notice, reimburse the City of Diamond Bar for any expen�es or loss incurred by said City as a result of non-compliance with any of the approved terms of this pe mit. • To promptly, upon receipt of notice, reimburse the City ofDiamond Bar for a�y loss ori damage to City Property caused by use of such property, ordinarywear and tear exce ted. Signature of Authorized Applicant Date PARK REGULATIONS • No Alcoholic Beverages are allowed in City Parks. • The City of Diamond Bar may cancel the use of park facilities due to weather/condition of park. • The applicant must assure that participants utilize public parking area and park only in marked stalls. • No vehicle(s) will be allowed on City Park property. FEES COLLECTED: OFFICE USE ONLY REFUNDED FEES: Non -Resident Fee $ Deposit $_ Security Deposit $ Less Adjusted Fees $_ Light Deposit $ Key Deposit $ TOTAL REFUND $ Special Event Insurance $ TOTAL FEES $ Processed By: Date Submitted for Approval: Date: Received By: Date: Refund Issue Date: solution 93-66D POMONA LINEFEED SCHOOL DISTRICT Business Ser -Aces -Civic Center Use 806 S. Garen Pomona. CA 91766 Telephone: (909) 397 -5070 -Nott -sports related events (909) 397-5090 esz 4143 -sports related events iteservrinv tr Application complete Custom= - On Scaeduie Yes no insurance verified: nes nr Lase at Factltues Dept. Aporova 3ppiication and Peradt for Use of Facilities Cornroteted appiteattan mtrsi be suontvred no lacer than 14 days prior to ante of intended use. DATE OF APPLICAi ION: _ .. lwww!!wlaswww* wwlwlaawaw*wiaaawawlwwiiiwwwwwwawlwwawlalwww!!i!l.wwwlww..*wlwww......F.*warsw.�.....w Descnptton of Event Organizatton or Group Name Contact Person Day phone Billine addmss Evening phone n Fax ownber Ci State Zip School Site Requested: :area Requested: D Auditorium D Classroom 3 Cafeterta/Kittdrers Athletic Field(s) 7 Gvnmastum D Multipurpose 7 Parking kat ] Other Dates heeded: Begtnnme Dain Ending Date: Indicate dgvs and times needed: t ah"S&Y fmat + to "rtrrdcv from to Thursday from ,tlondgr from .to Friday from to Tuesdati from to smwddy from Please lna:catc roam sr: ua ane equtprnent needed (chaos. tables. etc.) Number expected -kdul(s. Youths Admission charted? Yes or No if yes.for what purpose? tiCT�S Conditions for tsse: Payment to tull of tate esurnated cost is due two weeks prior to the event, Payment must be to the form of a staoey orae:, caslurr s cheek or cash. No personal checks will be accepted if payment to full is not etxeived two rrexks p to event, approval to use me facility will not be even. (Ste reverse for other cortdutons of use ) Applicant fnitial Cancellauon Pohev: To eancei, notify the Civic Center Use office in writing at least 48 hours prior to event Faiittn: of sa oWnisa = to provtae tuus notice to the District will result m the organization being billed for the meeting u the fee sebedule sere. The Pomona i,ntired School District reserves the right to cancel such use for any event by giving a 244murnouce to the group oramanly using the facility at that time. Applicant Signature cnool sue use only Zactluy available on datets) requested, yes no .arnments of Principal fif any) Pnnespal signature date 2T03 Resolution -93-66D IDDiTiONAL CONDMONS FOR t5E Certificate of Genc-al Liability insurance (SLOD0.000 per occurrence i namins the POMM2 Un"'!d Scbool Cistrict as an additional insured. must be auached to this application unless an up-to-date certificate is aireadN on ftie in th Civic Centc: 'Use Department Office. The certificate must be received in the facilities office one week pnor to the event. _. School property shall be protected from any damage or mistreatment and applicant shall be resno isibit for th condition in which they leave the school building, grounds, and total campus (if applicabim. In case school pr pcnv is CLU aged. the cost thereof shall be paid by the applicant. This shall be grounds for cancellation of use permit. This condi' an is it, accordance of Education Code Section 40456-40058. 3. The school property for use of which application is hereby made will not be used for the commtss on of any C line. any act which is prohibited by law or any act intended to further any program or movement the purposes i which is t) accomplish the overthrow of the government of the United States. All individuals, groups or orgamzatzons in herr use or ccupancv of school property. shall comply with all applicable laws. titles and regulations. Any use contrmry to r in violauc n of any law. rule or regulation shall be grounds for cancellation of the permit and removing the users from the roperry an_ may bar such tndividual, group or organization from further use thereof. (Education code 40044) All functions shall close by 11:00 P.M. unless special permission is secured in advance from the Assistant Supnntendeni. Business Services. No intoxicants. narcotics or smoking shall be permitted on school property, nor shall profane lartg LaLe. quarrel ng, fighting or gambling be allowed. Violation of this rule by any organization during occupancy shall be sufficient cause f rdenying further use of the school facilities to the organization. Board Policy 3513.3. Custodia€ service is required anytime the building facilities are in use. The assigned custodian sh f be rc•- —t ;tie frr venfving the group s authonty to use the facility; for making necessary arraagt menti to accomm to u,_ : ng: for cieanine and returning the facilities to proper condition for school use: for reporting any deviations or deparnins from Bond regulations: and he small perforin all services in a friendly and helpful manner. The custodian shall wE open an facilities until the sponsor or director of the activity has amved. Custodial charges will be additional when a custodian snot normaliti on out%. Purtuie uo or storing decorations or scenery or moving pianos or other furniture is prohibited unles special ission is _ranted Dv the ASSistant Superintendent -Business Services. All scenery and decorations must be in with e repiailons or the rite marshal. Nothing may be sold. given, exhibited or displayed on District Property without permission entered on the use *rrnit. Oniv the Board of Education may pay Distnct employees for service rendered in behalf of an organ Zanon using school taciIities . No group. organization, or individual may donare a gift to anyone as a consideration for se7vices perfortned while On dory as an emptovee of Pomona Unified School District. ? The District reserves the right to revoke a perntit at any tittle. The use of butidines or grounds is limited to the locations entered on the permit and necessary acreand parkin areas and noes not ir,c.ude tht use of equipment except as entered on the permit. Applicants Signature required fcr Processiing solution 93--66D VV^Lntil VALLEY UNIFIED SCHOOL DISTRICT APPLICATION FOR USE OF SCHOOL FACILITIES reP Sae reverse side of this form DATE for rules governing the use of school tacillhes iRGANizATION OR SPONSOF PERSON REQUESTING PERMIT (ADULT) .. BUSINESS PHONE RESIDENCE P;ONL CITY ZIP COOS AODAESS OF APPLICANT SECOND PREFERENCE SCHOOL REQUESTED i!i CHECK MOLTI CLASS icTCHFN GAN!= FIELD TRACK T8NNI5 5 FACULTY dROOAA SOCCER FIELD STADIUM OTHER FACtI_[TY PURPOSE ROOM NEEDED ROOM 7:U—SET HOURS FROM TO PEN TO UC? DATEfS1 OIS MEETI POANTS ER OF DAY(S) OF USE No ESESPt PAMBE SPECTATORS SPECIAL EQUIPMENT OR ARRANGEMENTS NEEDED PURPOSE OF MEETING WILL THERE SE AN ADMISSION CHARGE, IF YES, HOW WILLTHE PROCEEDS BE USED? SOLICITATION OR COLLECTION HOLD HARMLESS, INDEMNITY, DUTY TO DEFEND Applicant had an opportunity to Inspect and accepts the premises and facilities in tneirpmsent condition, and stipulates thatthe premises and facilities are In clean, sale, and usable condition. Applicant accepts the premises `as Wand assumes all risks of any condition of the property, whether visible or nal. Applicant acrees to protect. defend, indemnity, save, and hold harmless the Walnut Valley Unified School District, Its Board of Education, the Indwiduai memners thereof, and alt officers. agents, employees. and representatives free and harmless from any and all liabiffty, loss, damage, oc ,nse In any way connected with Applicants use or occupancy of the premises and facilities. Applicant shall, at its own cost and er"nse, pro maintain curt' 'g the entire period of use of the premises and facilities comprehensive general liability insurance issues by a qualified ins ,tensed to do nuslness In the State of C111100rhia or a self-insured program. acceptable to the District. with a combined single limit of SJ,0W.0V, i;:.. occurrence. Such insurance shall name the District. its board of trustees, the individual members thereof, and all other agents,oyaes and -epreseniatives addaicnal Insureds. It is understood that Applicant's liabilityis not limited to theApplicattt's policy iirttlls. Appikartt unde�nde that fhda )rovlslan is a materim term of the permit for use of the premises and facilities. i the event Anglican falls to preform In accordance with the preceding paragraph, or othennse breaches any otherprovisionts of the permit for use of to premises ano tau rues Wwnul Valley Unified School District shall be entitled to recover all legal tees, costs, and other elipemees incident to scuring oenorrnance or Incurred as a consequence of nonperformance. DUTY TO INSPECT, REPAIR AND WARN ne Parties agree ma[ me Dlsrrct maKes no representations or warranties as to the repair or condition of the facilities which lessee is entitled to use sreunaer, lessee taKes such property and facilities as rs. The parties further agree that it shall be the iessee's obligation, not Districts, to assure that e prcperiv and racli ties are in a praoer and safe condition to be used for the purpose anticipated herein; that It shall be the lessee's oNigawn and Ity not the Dtsrnct s is insaect such oreserty.and fadlities before they are used and to take affirmative steps to repair, or where necessary, wam, in ser to prevent rnlury to oerson or property, and In the event such injury does occur, any claim arising therehvm shall biggerisssse's indemnity and tense anuoat:ons nereunae• I benalf of the organization applying for the use Of school facilities, the undersigned hereby accepts and agrees to comply with all rwrs d regulations of the Board of Education of the Walnut Valley Unified School District pertaining tothe use of school hdiltles ineludieg, taut t limited to all terms and conditions listed on both aides it this Use of Facility Application. a organization also agrees to pay all user tees and other charges pursuant to the current rtes as listed in Administrative Procedures. ia:ure or Othlce Organization Date ZE USE - WALNUT VALLEY UNIFIED SCHOOL DISTRICT .ENTER RENTALlCOSTAMT EPOSIT AMMOUNT PAID dALANCEDUE DATE PAID IAL. INSTRUCTIONS 1BTL1TY, CONFIRM= -D 81 ---.. �. .... .+.�.. -.415V cmr_ ai r rnl n: DATE APPPJDVED WALNUT VALLEY UNIFIED SCHOOL DISTRICT Use of School Facilities for Non -School Purposes Tams and Conditions (Policy Sec. 4800 Et. Seq.) Tne use at KAoot.Ors= Wrings. grOrasas Lap aouc"WM OWN tra woarr saerns aro emmlem ane Sub" m mnuums. (eatretMna am north" so tum n the ca Eoulalrl Coca Or n Wanes vary t frMw sones Dav1P peau) er4 >Noeorlerp j reigtaar ors. ano K anatmes, my to astaekNnd War Basra of Truraaa rrem mom lee! _ Use of 01sirc Vtopeny. such as hewers. OLD" and awed* MW 4 e0uennSM by or IRpM me suoamaton IN a au@N m cows er they be awwxm a. des wx:n saumumnl clue raw 1r Iwcad to rnrlwgso" or mnntwry wain 10r weer an ma p4hct p mk"L wand[ mat uhars arra wtrs Mayan uses 7y commune vioups IN euM - ahrcb ere conauclea for trio Danish G dWn:I students or wisam orwaim ens. terse mtl generated as a resum at an-oaloes use seder Brea Version OWN be bahas Car m using Organization Faasalea srasN not ba used By a for: I An riorivia", group or orpMpalan as f><t=NOead Its nit Eduast m Code. 2 An ndrvpLwl or group for mrlserOW WPM" M prnaae pan alerted b scnaaf aclmlass or to VO WWAU s Of WrAW MOW Ort CW aalalffwlly organmetimm or for eenwmmg any No for omv ano" wo is umate or mut- arms 174 Wo war ami ante yhlNn at 1M le I I = by others. s. Rtar iq notes_ =VclsS. rndmreyeass, VxWM or any OYler rawesp VNIUMs or nrvestOolt aatJpe as s almal parrnreron may be grars" W IM saismi eNldoa or his deflglre a Any Mrrwouat 9rouv. or argsnaauon. wean in me opmrOn at to SrpanANrpenl 0r7onles snmarse. rpWpy, or orelenaur aboot[onew, Or mnagaa ep Us"" or taus to LMve term in A wean enc new o0ndeloe or bar is abbe by cermet pokty Or regurauons or Bottom wavowns ralataq to any partoarr uea- When any such condmans are orarrnnae to @Last. ma using group strl! 1rsrMt as --ces v% - under tna aulhorsy An mdivrduat. groua or organization oereaa ts"Mr o" as dNlrlad by am Eoucatlon Cow STATEMENT OF VNFORYATMIN s9lmg no request to; use. me APOWAm VANS. nut 10 as OW a hkh s owreope, tru t Clidal oroOertY Lar use at wrwh 1ne actoaantvr a hereby made wYl not as Una Ar me crnnmisstOrl or an act mleneed ed fueerr shy wOpran *r rtlbvsrtars M& B,,paae w —cit to axomprlsn Ina ownnrow of the govsrnme-It of the Used SOWS By tOrAl. violence or Omer unuwtul m"ns " TrW Ina arganrzsian, an vinow amen M ss R%ar g al omorllwr faring for of scout OroD ,I, 0005 not TO in, 13,11,11 171 nn eno,11.e19e, as atuss, nM Arertnla. at in, government or fne United Stores or the %Lala or CalnAna Cy rorce, vnYK*p etrur unuMt.l mail% ano Ina' NO me DOSS dl Ms niy*%M gl, n a nes It Comffmaw saw organ—,ort cr Gommunw nonr orpaniaahOn leouees ov iW to be reoo~ rant we Attorney Genera, of me Unilso Stales Tms swnerne nt C Tilade user me pita tos of oerlu y GENERAL RULES AHD REGULATION1 Grmms using shoo, Qro,lncs or tac-res snarl commend adMUaf to arms speca[CAlly, aal.7—c Groues snall are resoonStim tar me 00ndiran n VA C they Mew soepw taLwhss Failure 10 Metre lace, uai n a Olson Canatuan ater we Olen r0WN In terrnnaring trio Auwcants oresMil Or nutWa use In s. -ams where sCpAl drown) na s Lwin aemaoma me Aa,nage snan be we res tsy Wo drputcKO n invorveC Mi turmny organic—lans or grouts itookilg the use 01 scylmr tMea/e s nasi now aouu suoennswr r Use Cr Ind scnool. oraoenr mall DO under me wvr.ean ano mita G a duty aumvrlaeo emo.ov" of me aq,ty If srlalr are mat Ewsm a Well n ads nal masa iuwc end ra9uulrtrrs ale MlOrcaa ano report any vaauc,a or aaeRrrea vQ'Aliams to row urmGOa Triers snan oar no _0.0,9 on any dish= waDOny IT tree use is gramoo me rnMtn9 sna11 as origin to Ine orb,[ lrMlle a 11♦e u Cnarga0. n Illall DO n ON7nannemy wan ons aCtraur BOowao ey the Board of Tn'Vol, Trus aone9uw woo in staters a Clangs at ter of Vw Board An Lprionze0 en7davee at Irl@ odif l :t snan open"* kukanp tvpbn 1rw presemabtrr or aaplrlalian tXOperly aurrKNTM S Unless omerwlse aulrloruad all }unctions snag tick a , TOM p.tn Warn taciw.es are used 1laryan0 tgpp o m an aedegna[ ralAN le+ yeN Oa cnrged Ri accOroance iryn, I" sCurldui! Of tees"AiiOwarnoes may be made kK LaUMW eacumslanCeS Lk A Cortio ete ser of Laws. maimagnno s, WO", inrermnan Gan, 9MUD or olmantcn reouastrl9 uss w 40mot ralo"M F Inv a telTAWS e a Ute OrsasrS irt0 wlts b1 wermaO request a stare PMWZllwla /us not be Wed an naor I sur ag tell tpwmx it., the written mnaorl; of V1e orsll0paf at o upwen on "a a ra w a k uMo sur an moon an aw7ilsson tae a atarged py o Olaade laOsesa o1pY ♦a used aNY ash apprbae4 F tiar9L[eat" titrlMelp to loser, ane An Tim conan w ins artres a ort WON rosy ovaue Vm me uses. wo aug= may • 1ras %sate, remt 1 at Ind rearA e" to 9 a adprowalte Lea a stare Eau bnLkra or hWrluaa ora not be take it hen ing INWIM a. aaaew by arrtiran netitlddm Of ter sora Pullers eels R on "a a ra w a k uMo sur an nioworeoasePesoatalvarar- lffya dWM= I Irl rssuatte n FOJM PIM tME OF IMMOOR FACILIMA MM end" ora at umwkm ural atrtm Wn ,I P ares nix toe ntaree tetra an a IN. I elferiww east In A nytNX ole elols► re1ss11ea a tats alma Bre ■ an Vit Itre1- A ltsad tot V1r purpdear. Fasts aws be let In Ina MMM corhanpn I Mods If" Lar COM 90 IM ahr After agar use. Deffiq asywp towed MEW Wftoi a in a cpeV awsagws sear Can mate in a 4koll",IM OteeelV Or Mala! um. Claim in ~rWorwave Or so seat to Baler At Barr erst bb and 0 Bas urr. Utters tris tts bfeed for arta eaten Ow to tawtec I Irl rssuatte n in M evm IMl a pow P liar Io pay IBM 12 Iwnq a ben MM end" ora at umwkm ural atrtm Wn "a* Oa. Plitt Aa activet/e attae are f" s k seta dqg,, a trwa ig to to l 11111 nvit be oeetapad by balk at idler I Wife swaRrterl tiklr ahBa be weed assn slllalrlp for bw 11910 ftbelff)1 Fe cmm w galls toad apart FW= Nal be aerated awduftLm*mgowmlajwmow Mas Vas OEMM MFOBN" Oaparaltra A a nm prtltgasL Ude Of sw1Bw OI— y for sews or ester I owupw acts, dump aenoda of save worn ate star asatly me dart astlere sasAtlat_O- a errs be r11e -wrowleftya Via urn O aata BrwepNrre IOL a" r aer- Aarebwas Of nrfarlpe at Vas fele a ~ Me warnNa pre wneael a lip rapawLwt tleaR70f- UnamrVINW blty' ar WAISparti taslnp amid M lin at lfarkwu a er tors am lspwbwr WAW pfnrpa assaft agnagam Pistol seat Mr as reed Mw a rrvy err. lsrY stn the sea demWpa a rias or alma spy Bra• Y ussig" ba T[ws dasst M NO ass Of AWO leads an SL Traselyst, wkfdl w sataralNan erg earglp, Ers0lrwa WAY be WAM in gift by apeaeaar at Vast leesaesrl oaedoc LOrnnlnney prwibe an ttunlenad tb bas alar aaetprrra lee ahoLaa net uaaa MMM- aa-Al.eowros BM4 9 or wMr non-ge prNrtes gang is pee bra a owl prawns of MN Its, o'01131ty- a r ararrbrrean Dop stele sill aranew re Ppllasad ewn an ark tsaaa nary Warr a) nvak" n a Isom U tonal s Mich a m ppm "craws. bl aartn W" 48": or c) rales scram tlresc, L The GRIM r*wm ala flight @ rslawe a aellaldls ea mag" rawwwa_ neat alar dlnrC[ nessm as as Keay ask oovpwd by alar CNN= in maks suds min trap roes s1as1 m bund, Uwe An" ear, or lsiae to Wel.tl19 to - 710 affect repan ffllrlaa for ass. kiln Use VOW .I%& d now sumaxr m errs ml ba from been: made r pNatlbkIn 1WewffeVl of . Who east til aim of VA.�row no Vase lafffflfy lee erase"us e N arae for how d QpNlNerlve slam aha Mara armee ser Warp. Bradawl trusts at sea Be appeoprlae. solution 93--66D PERMIT FOR SALE AND/OR CONSUMPTION OF ALCOHOLIC BEVERAGES ON DEPARTMENT OF PARKS AND RECREATION FACILITIES Permitee In ormation Name of Applicant: Address: Organization:. Park/Facility/Area Requested: List two (2) Alternates Date Requested Hours: From to Verification TYPE: VERIFIED BY DATE A.B_C. License Security Deposit Amount $ *Insurance Amount $ "Peace Officer - Number Required Other (specify) *Proof of required insurance coverage must be presented thirty (30) days prior to the event. "Proof such as a receipt from a private security company must be presented thirty (30) days prior to the event. --------------------------------------------------------------------------------------------------------------------------- APPROVALS Commander, Walnut/Diamond Bar Sub Station City Manager Comments: Date Date Adopted: March 5, 2002 City of Diamond Bar 34 Paris, Athletic and Facility Use Policies & Procedures Resolution 93--66D 1 CONDITIONS OF ALCOHOLIC BEVERAGE PERMIT 1. The sale and/or consumption of alcoholic beverages must be limited to the premises where the special event is to be held and to the participants in the event who may consume such beverages; and 2. The authorization to sell alcoholic beverages must not conflict with the contractual rights of City concessionaires; 3. The special event must be one in which the participants will not engage in swig boating or the operation of motorized vehicles or equipment or other similar activities. 4. The applicant/organization also agrees to obtain the appropriate license from the Cali Alcoholic Beverage Control Board (ABC) and comply with all license and ope requirements of the ABC, federal, state and local laws; and to 5. Assign one or more employees of the City or other persons approved by e City, tt the special event as required for monitoring purposes and to make appropriate rei burseme t for the cost of that assignment; and 6. Provide at the applicant/organization's expense the number and type of peace of cers determined by the City Manager and local law enforcement to be necessary fbi security at the special event; and 7. Promise to indemnify, defend and save harmless the City, it's agents, officers Md emplc yees from and against any and all liability expense, including defense cost and legal fees and claims for damages of any nature whatsoever including, but not limited to, bodily injury, death, personal injury or property damage arising from or connected with th special e ent; and 8. Provide and maintain a policy of $1,000,000 minimum liability coverage (Cit Manager may require additional coverage upon determination by the City's Risk Manager that the vent warrants increased coverage); and . 9. Provide in advance of the event, a security deposit of $50 per 100 person or thereof, from which extraordinary City expenses for maintenance, repair, r rf arising from the permitee's use of the facilities shall be deducted. Adopted: March 5, 2002 City of Diamond Bar 35 Park, Athletic and Facility Use Poli ie' & Procures esolut on 93-66D City of Diamond Bar Community .Services Division PROFESSIONAL TENNIS INSTRUCTOR PERMIT APPLICATION NAME: ADDRESS: PHONE #: SIGNATURE: LD.: Exp.Date: (CA. Driver's License or State I.D. #) Use of a tennis court for private or semi -private lessons for a fee (up to two students with one instructor) is permitted only if the instructor obtains a permit from the City of Diamond Bar and complies with all tennis court rules. Adopted: March 5, 2002 City of Diamond Bar 36 Paris, Athletic and Facility Use Policies & Procedures Resolution 93-y66D PARENTS CODE OF ETHICS s SIDELINE DEMEANOR Your child is participating in a youth sports program in the City of Diamond Bar. We are a community whos goals are to promote the self-esteem of all players just for participating, regardless of individual athletic abiltiy or the fine score of any athletic contest. Your role as a spectator has a significant impact upon the success of our program. There re, we need you to fully understand and completely accept the standards of behavior which are detailed below. • 1 pledge to demonstrate positive support for all players, coaches, officials, parents, and s#$€f membe�s at all games and practices. • 1 pledge to not make negative comments about the game officials, coaches, or players b cause I u derstand that negative comments are destructive and will only result in damaging a child's motivation and ruinil their athletic experience. • I pledge to encourage my child and all players by using only words of praise and to refrain from yelling c wt instructions as this will only confuse players as they look for direction from their coach. • 1 will be a positive role model and set an example of good sportsmanship for the youth oft is commu ity by treating all players, coaches, officials, fans, and staff members with courtesy and respect. I will place the emotional and physicial well being of my child and all other, children ahead of my per onal desire to win. • [understand that children play sports to have fun, make friends, and to learn new skills, they fore I will raise effort as well as execution in order to keep sports in the proper perspective. • 1 will support the game officials at all times, even if I do not agree with a call, because their presencejs to make the game safe, fun, and fair for the children that are playing. • I will remember that the game I am attending is for the players and not for me or any other sp ctator. • 1 will support a sports environment for my child that is free from drugs, tobacco, and alcohol nd will Trefain from their use at all games and events in the City of Diamond Bar. • 1 understand that any and all my actions are subject to review by the administrators of this I fully understand and completely accept the standards of behavior outlined previously. My initials by each standard and signature below will serve as my public acknowledgment of my unconditional agreement with ea . -h standarif contained in the Parent's Code of Ethics. I realize that if at any time my behavior becomes non-compliant Yrith any of a standards contained in the Parent's Code of Ethics, I may be asked to immediately terminate both my participation and my child's participation in the youth sports program in the City of Diamond Bar. lame of Children Division Printed Name Signature Resdlution 93-66D