HomeMy WebLinkAboutRES 2003-60-C (2)RESOLUTION NO. 2403 60C
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF
DIAMON D BAR RE IN D I NO R ESOLUTION NO.2003-61)B AN D
REVISING THE POLICIES AND FEES FOR THE USE OF THE
DIAMOND EAR CENTER OPERATED FY THE CITY OF DIAMOND BIR
A Rp►r_itala
(i) The City Co u nil I ado pted Resol ution No. 2003-60 B on M ay 18, 2004 ruvis ing pol i cies an d
fens for the use of the Diamond Bar Center;
(ii) Staff has been uti I izi ng the revised policies and fees to sch adule rose rued use since the i r
adoption on May 13, 2004;
(iii) Staff believes that the changes listed In Exhibit A will result in a more efficient and
effective operation of the Diamond Bar Center;
(iv) All legal prerequisites to the adoption of this Resolution have omum-d_
B. Rasolution
NOW, TI-IEREFORE, BE IT RESOLVED, by We City Council of the 0 its+ of Diamond Bar
That:
11. The uze of tho Diamond Bar Center shelf be governed by the pofic ies described in the
Facility Use Policy for the Diamond Bar tenter, attached hereto as Exhibit A, zind
fncorporatad heraln by this reference as though sat f#rlh in full,
2, Rosolution No_ 2003-60B Is hereby rescinded.
PASSED, APPROVED AND ADOPTED 1hls 2 : t. day of 2004_
BOB ZIRB S—
Mayor
I, LYNDA LOWRY, My Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, approved and adopted at a regular meeting of the CIty Council of the
Ciky of Diamond Bar hold on th is � 1 st day of 2W. by the fol lowing vete:
AYES: COUNCILMEMBERS Chian<J, O'Connex, VIPT/HarTe�a,
off E-J.rbo5
NOES: GOUNCILMEMSERS Now-.
ABSENT: COUN iLMEMBEPIS NUM.
AaSTAI N: COUN CILM EMISERS aun p.
MIYA LOWRY, City Ciefk
r,ity of Diamond Bar
2003-50c
City of Diamond Bar
DIAMOND EAR CENTER
1 600 S. Grand Avenue
Diagnond'Ba r, CA 91765
Facility Use Polk
Adopted by the City Council on Septtmber 21, 2044
Re Iution No. 2003-60C
Facility Use Inforniatioll
909.839.'7070
Exhibit "A'"
City of Diamond Bar
Table Gf Contents
Section topic F=
1. DESCRIPTION OF FAC1LrrY 3
H. PI: R (AM'E. OF THE USE POLICY 3
M. DE,E1NMOIN OF TERMS 4
rV. 43ROL-P PRIORITY RATING 4
v. APPLICATION PROCEDURES 5
VT_ ROOMS AVAIL.ABL.E FOR USE 8
1, Buncjur,t R-uum Luau 8
2. Sycamore, Oak. Willo-w, Prop- a-md Maple Room I:st 10
(Mmnin� Rooms anal Scnior Rccun)
I. Kitchen Facilities Use 12
LFII_ LLAB = A_ND INSURANCE 13
VIII, GENTiRAL OPERATING RLGULATIONS 15
TX. VARJANCF'S 19
X- 14.A ('I I .[TY t!S F. FF?F. SCHEDIfLE 21
XL EQ U LPM ENT RENTAL FEE. SCI l ED ISLE '24
SII_ TENANT USERS laKSU R NCE L*IFORMATION 25
City of Diamond Sar
Diamond Bar Center
Facility [J.w Pnliq
I. DESCRIPTION OF FACILJ TY
Thur. City 01 Diarnorkd Jd ar Diamond Isar Crater (I lCen Ltrr" car "f.H 1l tty':) is a 22,500 sq uare fam f a,ce I ity aw i m.kl
and operated by the City of Diamond tsar aild J ated aL 1000 S. Graud Avanuc. The facility c onsi sts of
a.ti errtil lv vonrrti�, rne&ring rf)(Ims, twtitilty rcKynu, senior citizen ronin. banquet rooni4, a37J a - aaw ing kitthru.
All of thcsc rooms ma avaiIable for ase in accordance with Lhe terms of rhis Facility USC F01LCY {"L se 13'013'Cy "),
w hi Whr i -� fjd mi aisl-:ra-c1 by 115v. C on munity 8crviccs Division of the City.
AAI rooms listed are for MuI[I-purpuge use..
a. Grand V tew 8 aJl Room — stag -c, patio32Jc037 y, r Ori Way bC L;eparaLVJ into 5 separdLe roams_
laming capaci.ry. 438
D'Lning capacity vv/10 0 sq. fL. idance floov 7
Dining capacity vwi500 sq- ft. d-AucC [lcacar: 405
Thcatrc capacity- 82.1
ha_ 5 ycarriurc Roam — Matra. di Lyng c apac i Lys_ (ri ] d7 e.&Ler Lna]-Yo-JLA' l y; 128
c. W i l. low Rfxnrn — COMPL31cr Roam, 10 computcf stations
d. Pt iie Ron rn — Semi ur Ruom, dining capacity_ 66 theater capnc ly; 142,
e. Dak Room — Dun�xfcxcrcise, hardwo d floor -2, oapuui9v; 85
KI RPOSE GF THE USE MI.ICY
The purposc of this Use 1'o I'LeV I'$ Lu misurr that the CAntv r is ape rated i n ra rnanner that best serves The rc ndenta
of Lhc: C'it v of Diamond Bar_ IT Is in tended to cn5ure that Lhe vse of Lhe facility is granted i iti n J'Ajr and cy uitable
manner f: r ineeLiiqN, mo1W Gu. -and events_ whitch are racreaiiomit, social, ancVoi, civic in naturo, offenng
sc 1 -ieCS of iistrrek:t and need to the c ommunity. Fees ct1 m-gcd for the. use of the faci li Ly QTt ] ntcndcd to ircoup
Quin g M Din tenxnc� and operation cL)EL6 of Che facility. Cicy face I ities are nil 10 bc' used for person al andfor
a1i*!o-ain.
Ill. DEF1LNYfION OF'I'EFt"S
1 "Center D i fcctof" mcar s the adrni ni strati vc Jlcad of the Diamond U ar Ccnter. c,i- i is staff, un&_ the
dirmiiron of the asv of Diamond Star Ct7mMkLn)'rV Services Div-181Ori,
n "Cl Ly" i calks Rhu CiLy Q(Ditarikund Bar, acting through ils ufficiais, ravprescnLai] VIUa, ago -t61 and
employees.
. - Uscs" me2ms tin indi Vid u al who or yup which obtains a c: onfirmcd reservation to u K the Diamond
Dar Center pursuant to the terms of thic IJ.w Micy_
4. ":1% pp I icam" means ait i ndi victual or group, wh i c h suhm its a corn pleied City of l) i a inn iid liar Fa6L I 11 V
C.Tsc Applicatism and required dcpesit to ux thr, Diamond Bar Ccntcr pursuant to the terms of rhis
Use- folie y. Tlie date requested by the applicant will be htie.Ld as long au the "tii mjoenQ wid
dndl iris`s of Clic Foci li 1 y Last Po ii� v tis mct.
5. ' Curif1mw.d Rt Swrwiil1on" rov am a ruservallun i8suod by the aLy upon xIpproval of .a Fauilftw Use
Appl is ation for uEC of rho facd ity or some pard on thereof by an appJ i=t, afte r al i requi reenar t_s of
the .Favi Lity Use Pol iCy are MaE.
6. "Inquiry" mcam when an individual ❑r.reMselrtativeof a gmup seeks itifarmanon ahouravai1We
ditw� for possi blt� c,st� by thm Individual uT grOLI p. An ki v tai lable. d atuc cm nest be held fuT possible Lisp
bymakmG an inquiry,
r ,
"Soft Rcscrvation" means when ars indi viduaJ or ropresentative of a group ni kcs an appointnicnt
M th staff to suhrni r a Wlt tten appli r -mi nn, io si gn the rontraci and en pay the raqriired dere-.zit for n
spc e f u ronin, d atc and Lime._ The date for pussiblc use will be held frarn the time Lhr appointment to
inept wLth staff is made until iihe nveerino date and time_ The nveering with staff shaEl occur wi[I1i11
61;1ver1 (7) calrmd;ar dayt} of setting the uppuiriunm. -or clue Lhe z;ofl resvr aL.iun will be forfciwd.
IV, GROUP PRIORITY RATING
1_ An individual orgmup seeking permi ssion to udliae the faci lilies at the Center well be classified
i it one of the foLJowl itQ priority groups. These classifi-cati an s xv used to estabJ ish t) pri Mty of
use, ` ) applicability of a fee, and 3) amounT of rhe fee_ if ari y_ The priority Lr-ougs are as follow.v
A. GROUP A - Accu vi Lics Lvaa wtarcl antVur spunk;gxd by Lhe t3C �f��I�i�A4�� �•
P_ GR(]MCiP R- activities urnductrd by tho City rcmgnizcd Srniur cilimn membership
Uaup
4
_ C>rR01U_P C:
C - t - Aerivide.ci cnilducted by Ci ovi� nmcnral aggncks other than, tic CA of
Di arnond B ar, which prnv i de some ser vi ce ro th a Diamond T;,Lr C Omrn unity fe. P..
Iut�al whoclI dislrios, C'otinry of Luo AngGlu-s agcncirs, c(c.)
ii, Cr -2- AC 1i vilies -condi aed by )7i amond Bar basal nor, grafi t smi cc
Qrganiaations. To giialif}, as a local non-profit organixadon, the orgarL1r.41'LQrk Nhakl
hava a minimum membersh i p of 60,X. Diamr,nd 13nr resid" rs 4 r 6M. Diamond
Bar hugeness oddTrzi�3us (e.a. Roy 13a7ul5, Girl ScaliLs, ULtle League, Rosary C=Lub.
etc.). A membership roster and dle Articles a L n;.orporation i ri dicari ri g stat ti s m; ,,t
Dianiond 13aj- bund Mort-prLufiL (fOr-tLxa npkc, 501(0)(3)) orgaTuZatina shall L7e
.S ti x� a condition of -an org- mr-ei a�i rLo clasSit i C iL rn in LES grraup,
D. GROL-P D. Pri vane eve n Ls conducted by L] i a mon d P UT rnj dent ,
E_ GROLTP E Non-resident pri wale even and nrrn-reci dee it groups, organizations and
husine ties and uairtrricmiai funuLionS- {Examplcs: Co=crcia[ functionq, non,-tlesirlenr
business moctinZE. ornon-resident private affairs.)
Pri0l'ity fOV rsse of 1 h facility WIJl be in alphabetiraJ scquci7ct�, wllii group A applitmL5
rGcxi vin- the hi ahe%t priority an d Group 7. appli c an rs the sagest pri ori ty.
V. APPLIC ATi([J N PROC'ED REN
1. An individual or rep e�&nrotivt of a group may inquire about Lhe �k,railabiliLy of a specific room, dap-
-and ti We 28 Wq-1I Wi ruwal rmcs by te1cphone or i n -person at [be 1^" ter d uri ng re guiar bus i nem Hours.
An available date can not be held for prrshible -u.se by making an inquiry.
Are ir5dlvl(ltilI cyr reprrscntativc of a 1,roup c,is 170Jcf a Jaie, for possible use by making an
appointmem wi th scoff to ;;uhrni l a widucn application _ to si8i7 the wninwi and Lo pay the requi red
delxmi1 Im- a apc (ihL; room, date and time. The date for passible aw -will he Ji-eld tj%orn Uie lime Lhc
appoln Lmcn t wi th %taff i 4 made LAIT-1 I ib -U appuin anun L date and time. The Meeling with staff Sha] I
OCcur With i t] Aevtga (?) calendar days of setting the appni r!I rs7Cn1, or c1sc the held dare (Rnft
re.wnraticrn) shall be forfeited,
3. All applicants mucr cmnplete c CilY of Diamond Bar PaciIity Ties Application ("Applicad im") and
PaV all appLicablt, I'en al Lhc time of subin itting die aL)plic;alicm.
4_ 'rile %ippllcant shall be cia%-qified and oscigncd a Group in a,woviiurwc with the &finitions and Jxri01iLy
rankings ser t'or#It ill Se0110r! TV UF Lhib UK Poky.
5. 1Roservation s m ay he made ino ear I i er di art
Cirtaup A; w Jimil.
C,r ou p E3: lip to si x (6) months i ri advance fcw suhsi di zed andlcrr di.wnunned u_qe, fi frL-�en
(15) months in advance when noL subsidizcd or disuountcd. Staff will scheduk senior
facility use 15 months 1n advance_ ScheduJing of actual usev will he. dmia fi irirrnrhs ir5
w1vw ncc during meeting wish Gruup U users thai submiticd far.1111y use rcqucsLs,
Croupy; C1 and C2: IJp to fifz.aen (l 5) months in odvanot_
Groups Dl & D2: Up to fifteen (15) months in advance_
(Jrnup F: Up to cwel a (12) r owM W advance.
6_ l loam Qf operation are 1i1111ted 10 SurLLUy Lhrough Thure, [y 7:30am — 11;0{lpm and Friday and
&[urilay 7..�Oorn - 1'x;00 midnight. A crnc (1) hour clean up is mandatory at the end of cacli cvem
for Grand B;dlrwni use. Requests for alremate hours require special +Timet approval a -Md tnQ%, be
Whjecr to addirinnal fees_
lVeckeitds are defined as beginning at 5,00 pni on Ni day and ending at 11;00 pm on Sunday. Any
reserved rime. Thar falls between Ibis period of limt shall be consldcTcd a-Lvcckcnd and will be
charged w ec end rata. Use on New Year `s Eve shal l he ch arged weekend rates a-md shall req uire
rninimurn use r,�J' 2}3 Grand Ballroom.
8. QlaaervW Ifulidkws — Thanksgiving Day. Christmas Byr, Chrisimars Day and New Years Day — No
L33c ah ki I l be s hodulcd on obsrrvcd holidays without Ccntcr Director's approval.
1). t J pen approval r1f aa alp I ication, a foci I ity jental crawl roar w 111 be i S5MX[ a whori ei ng Zhu rrci a icd
use of Lhc J:aLalily. The Ccnl,cr Dni "M(Ur may aLLarh such conditions to the contract as she/he may
dctcnni nc ncecssary for the protceb on of the public health, safety and ix e I fare and Ole Cellwr
fA611M Apf)1lC,'M[9 Aall ria[ (Mnsfer. assign, or sublet ust of the Center or apply for use on behalf
of another person or orpnizad on.
10. App I rcatrons s11211 be accompan ied by proof of I iah i I ity i nsurance ci ansiment with the pfov i &irrn s of
Lhis L:sr, PuliL;y, a mfundablc cleaning dcpusiL, and fccs per the aUzichcd fcc schedule,
11. Use will bp- approved based on avai lability in accordance with priority rankings. In the event 111 at a
h igher priority user suhrn i is a wri rte i7 appl icon on far the sairke room, dale afl d I i me dUri rig the Sof[
rescrvaLiran periud, Lhcn the higher priori ty user will have sc-wen ) calendar days to sign the eantraa~t
and pair the required deposit to bump the soft rescry ation of a lower priority user_
Use rnav be den i ed and rhe appikati on rejected for the fall owi n g reasons:
.A. Thar the Center i s ph ysi cal ly i neapable. of accwnmedoli ng the prorck5cd ae ri vitt' by
3r.ftAori 01' 1 ho nw uru of I> L� aro I 101 y or lhc. n iAmkr of peopic m Limated to be in wicndancx,
6
li. That the u scr has fai led to denionst:ratc i t3 abi I i Ly to P��vide acicyu ate sec: uri tw to assure
Lhar the cvcn t I's conducted in a saFc manner_
C_ That the applic m t has fai lcd to agrcc to comply w i th al I of the cnildi 1 tans elf i hi 4 Use
Policy or diose set fortkl I0 the [Wl Ilty ij6c Iler-UH1.
D. Tltiat tltc activity is likely to cause physical dwnagt� to the C'enLer Or its equipment..
E. Tha candi tions For the issuance of a fuel] ity use permtt have not hurt fulfi it ed.
F. That any lave err regulation is wiolaL d by an intended use.
C1. Thar ninoTher evm I aIrfadY se>1CdrLltd on the requested date.
H. ' L`har rJ7e app I'Loan r lyre %. i ousl Y userl 1 ho foci li t w .mmol failcd to cornpl y with applicable
halm or conditions, or due to damage or 1:3c k of c lean i ng. di -d roar reoe i V& a I I M,
cleaning deposit back.
I_ Thai the appl icant has t -L lee befom cancel Led a scheduled ev&ni Ti -n rhe fr,ei 111 V
widiout rpi-I or anti De.
12. If at ate y ti the pri or tr, {1r during the schcd tried event the applieajttJuser IS r*1 i rL curnpli anx W3 th
the• policicS 'Ltnd re -u lati ons stated i n thi s LI se Fol icy frr rhe co-ndil Ions of the facility use pe rmi t,
and after n ori eye of non coni pi i c n4;t�, 11,i s Ni ]r.d or r4,fusLA lu cornpl y (or c€ m pli ante is tti�) ]cm gtr
"MO, Line Cid v. acting by and through the D i reJcrar of Crim rntj n 11 y Sc-rvicc:s or his,Il-rcr
designee, may canecL (he reserVALI L)o or Wrruinalc Lhr c von L. Under those c i reuinsiances, ou
deposits and/or fees VM vi ou 51 y paid by the applicant skull be zvwT iW.
13. The Ci ty re -genas the right rn can cel 41 }x-rrni t J5 s ucc] fur any event or acti vi ry for i r:S c(,ri vcni once.
I n Ll is a yr ric -o1' such a c; rLnz cilation, notice shal l be givein os far 1 ri od v anc v- m possible 'Lind a ful l
refvn<1 will be made. Evcir effort l be Jn W find a suitable alternate ve fac i I i ry i f
cancellation b�� the Ci Ey is tneeecc�ir}�_
VI. ROOMS AVAILABLE FOR USE
1, BanyuCl RQuJn >:Se
A- ftewrw-adon ProcTdumcs for B anquc t Room L'sc
i. All potentiai uxrs shall complew an Appiicatiun m minimum of 30 days pri or to
die event.
ii.
kmervad GT1.% made Imthan 30 days in advance of the ek.cnI will be aeceptFdoroly
if the facility and required staffing r�lrmri nt.s aw readify available. Adifitionul k3cs
inn} he required froin service providers when limited advance notice is pm}rided_
All appik;able foxes must be paid at Lime of submi LW of Gi Lw of Iii amond Bar
f�acilityIse Application. Fees paid arc sutjcct to cancellation polie}o.
1d. No rcS0rYRL1Un shall be ccrufirmcd arrtil appropnatc fccx, deposits, pt.rmitsf
Jicenses, and insurance are obtained and paid.
jv. Fec s for reservations made witiun 30 days of ncc cvent must: be paid by credi t
card, cashier'-.; cheek rwrcash.
V. Wf� -- trend use of Ranquet Room req ui reR a mini mule 6 h"r ren ial 1xri oil and
minimum 213 rental of thr. Ewnquet Room. Rental time must include set, up and
c Lcan-up time.
B. Dapusits Required fctr B*LngHet Room U5c
I , Rmwl fees em:mding 5500 rtquiN a miLmirium rental fee &Posit 01 45500 payable
with an approved applieati-on. The remaining. balance is due at least 30 days prior
to the event.
Resta I fees leS6 EI7 ail 3.50 m qui re a mi n i mu in de fK-Ki t of hal f of die aniouot of the
rental fcc payable wjLh an approved application. The remairning balmmx is due at
]cast 30 days prior Eo the event.
C. Cancellation of Bangmt Rrwm Permit by Applic:am
Groups D-1, D-2 wid L 1hr: banquet rovm(s) Shall Whcrc Lo the
following. cancellation policy:
a. Weekend reservations canceLled 90 days or more prior to the event wi 11 rEcei ve
a refund of fec3 minus $ 00.
h. Weekend rtsenranmm cancelled 300-99 days prior tax the event will receive a --
refund -of fem mioua 5500 or amount of rental fey r.upmIL. wlklQhever iS lm:; -
8
e Weekend mcrvations ca uccllc�d ?p derYa or tcss prior to tho eve 111 w 12 rer.Vi Ve
no refund of the Frnral fees and a full rebind of the cleaning deposit.
Li. Weekday i%��e rvol i rrri s c ante I lerl D rJn tiv8 cw Iri Mr. prior to the event Wil L roccivc
a rrfurid of fcm minus 5100,
e. Weekday re,etv9TFo-ncancel. ied 29 doys or less prior to the ckrr[t -WiJI rccceve a
50 refund Df the rentat fec and a full refund of the eleanir[:P de cif.
Qvoup C (hon-prupr l gruupa ) reserving the banquet roorn(s } shal I adlie re t -D th e
fuilowin g c unc:cllaCion po ticy;
a. Weekday reservatiort�, cfan4e11ed 0 day8 ur mure prier Lo the cvew will receive
iA full refund min us $14. If cancel lation I'S FCCeLvad -2Y days or I e.tis 1�ri ur to LlacL.
cvcnt them wiII W a 51 Q0 Cari4eIlali-011 fcc and the rescrvaliouf cancellation wjI1
caun[ ns cm -e of the grorap's rillot#cd uses,
I). Fou we0k cnd uac, cancullratictn shall comply with the Cance I lab on poli c V n.�
stated in Section V1. C. i.
D. R,. -x urring Banquet Konen C]se by Croup n Orn17AII cm s (Senior Groups)
i. Senior me of banquet roam at no cost is Iimcte.d [o wtr-Rdwys, RLVLorn may be
resci-Ved up to six mo -Ab is advance.
ii, Each 'it}-regi}gnized senior nrgani7..anon rnny r-eserve ane use of bangwt room
per week,
air. Banquct rooro ruay ba usml only whcn cxpcctedattendance exee�r.(ls 115 people
for banquet sL 'le o-,nJ 200 pcoplc for auditoriuin MyIr, wating,
iy. Weckend use of Banquet Room (6) by scniurgroups mquims payrne-ni of Fccs
aceOrdi Og to Lhe rental raics FDr gaup C. nrgai7 i 70iorjs aucl is subjrct. to CFMLtp C
c-Mxllation charges_ When fee fbr me hi not discounted, roam mo -Y l� Msurvuj
ug to fifteen months in advarrrrc_ When the Banquet Rown I's no -L reserved for
weekend ,,.fie 61 (6) munths ar less prior to df-�gired u�c, Diamond Baj--bast j rtun-
prohL ScniorGroups may resem-e i,s� ufBanquet Room frw [l,e discocin#cd rratc of
.SAO peir hour of uEe, with a two-hour min i mum, pw 6o pu7 100 popple for set-
up, Bake d,ou^n aril Clcan-up, SucJ1use 311�]I -n-m inLcrfcrn with arty other 8CN-. hila
n8e o f NU ity, and must recei ve pri fir i o arpproval froan the ntt�r Director.
Discounted weekend use of Hanq "i Room by senior graups, I's Iirni ted to alae ti le
per calcndar ycat-_
9
E. Rvcumn.V, Banquet loom Use by C;ruup C OrganizaiiunS
Non-1prafir otganizaTions irk lKi.1 ClaRSMC.36M1 ate 211a),,ved Mr? (2).uie% of hanquet
roaru(s) per calendar- gear_ Thcse uses apply 14 onday-Frid. v Ouforu 5.00 pm on
Frid ray) -L7nJ y and Lhu grou p sis-ftil pay $20 tier bour -of use phi-- c lean Mn depow_
ii. The all -mated uses may im;lune a maximum of Iwo huurti 'LINN X114hlly 1)rior to the
stair t�f the cv ejit for set up at no charge and one hour of olcan up Immediately
followin g the evarit of na charge. An y additi anal hours wi 11 be ch arged ar the
prcvailing rental rate,
iii. After Lhc allu�;ated ubrs, Group C ustr$ 101 till's C I assi f call ua7 wi I l be eharn ed
prcvailing wcckday rates.
iv. Weekend use requires payment according to thc- apprckvud rmLal rKau for [his
ch&slficfaftun.
F, RvCum 4l' of Secwity and C'ivani119 Jae iV
i_ Security and cleaning deposits shall be refunded if proper cloanup is oompleted
o n d no bir-o kQpe or do mane hfl5 oceui7td. Th is deterrn i nazi ren wi I l 1-�e inade by die
Center staff,
ii. The user shall be T0quir�d W pay rhe full I Dost of breakage or darnage (over and
aMve the deposited funds). rrgardIcss of thr amount. If dHmagc -Du=g and it is
Luss thau tho d sit, The diffemrwe shall he mfun dad_
ii L. )fie CuncL3 %v i 1I bt� ir« 1W L" -o (2) tt� four J4) wee ks after the cunt_
Sycamore, Oat, Willow, Pine and ;Maple Room Use (Mooting Roorm and SeniuT Roc m)
A. Reservation Procedures for Mcclin,;Ruom, SOak, Willow, Firm artd Maple
Room Use
All potential users shall c:omp1ric an Applivalicm a minimum of 3U d@ys prier 11)
[he ovem.
Reser`+aU Dr s grade Less than 30 days in advance of rho event will be accepted only
if the facility and required staffing elemeMrs are readily available. Additional fees
inay he required from service providers when limited advance notice is provided.
ALI appLicable fees inust be paid at tune of submittal of City of Diamond b al
Facilir} i tsa Applicad on. Fees paid are subjecr to cancellation polioy_
i i i _ No TUM-VaCi 031 sh aJ L be c anti rived until appropriare fees, deposits. permits}
11ccn-5cs, on 1nskimnce Arc T)blknnr-1 an -d p id_
10
iv. Nfinim urn use is 2 hours of rcnLal time. Focs for reservations m.2de Wtthiri 3(1 d;a S
of Lhc ckcm rnwi be Fain by ;n 'LL cam, cashier's chuck Qr cash,
F3. Deposits requirtd for sycamore., 0A, Willow, Pine and 1tibplc Room usc-
RcnLal fins cxocx.ding 5500 ru-quix a minimum &posit o1$500 payable with an
approved app I i cation. The remai n i jig haLarwe I s d uc 30 d ays prior to thy. cvuTLL.
U. Rental foes 14oss than $1W require a n -i niinum deposit of h-alf Of llke amuun t of the
renra.l fee payable wirh an approved appljean-nr1. The remaining b dxncc is due 30
0,-i VS prig to Lho r�wonL.
C. CamxIIa,taun oil' Sw�:,amorc, Oak. 'Willow. Finc and 1�hplc Room use
Cru u frq i]- I , D- 1. or d Ti reser4'i rig rrl"ting rooms shall adhere to the fol loud ng
cancellation pfllicy
a. Wcckcnd rescrvam ns cancelled 60 days or more pilar Lo ilia ovt�nt will nucuivcl
a rcfu rid of fees roi nus $50_
b- W=kc.nd rusorvadons c:ancellcd M-59 dajrq Mor to the event will rccrivc a
refund of fees mi nu€, $51 Hl or a irlou ra 0f rental fox: &posit, wh iche ver is less.
c_ Weekend reservati uu;s cant allcd 29 days c r less pri or i o rhe even t wi 11 n.cei we
r10 rtfund of the rental foes and a fol I Wolid of Lhc cleaning depasi L.
d_ eekda.y rMervaLions ancellcd 3O days or mare friar If) the cvcnt w'JI rocciv
a refund of fees rmnur, $50.
i=_ Weekday restrwations cancelled 39 dares or lct;s prior to the event wiIL receive fk
50 rcfund of the rental fee an d a ful l ref and of the cleani ng depobi L-
i t, Croup C (Ton prof i t groups.) fegen, i ng inculing moms shat L adham to Tht
foliowing Carkee l Cation policy,
a_ If cancelled .10 nr nnore dnys in advance group shall recti vc an entire
refund and this wi11 not count toward one of thtir lwelvc MMtiisg 000113
LOaa-
b. If loss than 5-0 days nod cL, of oonceilation i& give.rL, group will receiV8 110
rcfand and this will (.,utgk1 toward floc of their alIntmd u5cs,
T). Recurrin o L:se of meeli gig mom, game roam, aC W vi Ly room by Group H Drganizmions
(S -en i ar C'rrinip!j)
1I
Senior ux. of Munn- room, game: room, and SOLiviLY roam is limited LO
weekd,Lys, Rotijns i51ny be itieservBj LIJ)TO Six nionthS irL odvarkce.
ii. Each City-rcL;ognUcawidor urgwuLaticrn inky rekiFvc Urge, us�.of.unC TDWiUg
roam, ga.ine room or activity rooln per vveck_
E. Rzeurring Use of Pine Room (Senior Room) by Group P Organizaliuns (Senior Groups)
i. Senior use of senior r-rom i5 a ailubic sewn (7) days per wcvh-, during regular
operating hours of facility. H.00m may be rescrved up to Six months in advance.
i i. Each City, recognised senior org:3ni aarian may reserue tk o iLws of %eni or rwFn
Inr week.
iii, WIRM senior ruum is WA s�;hedulV! for Wniur List~, usu may bt, vffm-W tau uL,hcr
users, per rncetiag foom policies.
1~_ Recurring U se of Meeting Kooms by Group C Organisad ons (Diamond Sar Based Noa-
Proii L Organizations)
Kori -profit unisations in this cinsification,irt all-owtd twelvt (12) Lists or
meeting roams per calendar year. Thege uses applyMonday-Friday (Friday before
5;00 pm) Uoly Und the group S}rali pay $20 pff hour plug Cleaning depmL.
Requirement for c leaning deposit ($ LOO) added for non-profit (Group C) reserved
u5c of r t�Lirkg a'c}om5. Cunvnily, eltwiog4p4sit� kr%�n)l "uirea frurr3 non-
profits for use of mccting 100m3-
13. After die allacmed uw., (.iimp C users iii this cLassificatiaii wiII 13ff charged
pec}ailing weekday and wcckcnd rates plus applicable opriatiun fcc&
Ili. The allocated uses may include a maximum of two hours immediately prior to the
statz of the, evem far set up at no charge and rine hour of c I can up i inme diately
fullowing the avent at no Charge_ Any addidunal hours will be -charged aL Lhe
pre'M ai i i nG mental rate.
Kitchen Focilities l:€x
A. Reservation ProcedureR for Kitchen Fncilide-s Use
Thr kit-chcn is dividcd into two sections;
a. ocneral Use Section
b_ Catering Kitchen
12
Thi Cenral Use Se�tiun is avLJ alJ1V al DO cast M a] I u,3ers sc 11 edLtkLl W thc•
DianTond Bar Ct�rKerOri a l'irsl tr-Oux, first servird basis. Use shatI he con rdinnr,�Ci
bctwccn the users to bcst mccrthe !seeds LA-a.lL uoers, Lyuipraem akailahlc
ineiudH coffee rnn1cer(uv.rprovidcs coffc-lscr%ricc�, ice machine, &111 k, aTJJ
rcfri Gcrator (it -Ems must he removed after each Bch-edk1lCd UK).
iii. The C'ateLing Kitchen is availab1-e onIy M Ljr�r�, SLr[IWul-.(1 fur a c.-Litcrcd evcni aL
the Lai aworLd Bar C'en Ler, G se of lhu C uLre ing Kj tc hen roust he mquesred rill i ht,
ume Applico-jjir in that is subnuttod for roc)jn use_ Fee fro vhz vF C'�i J( alien
is stated on the C'cc schedule_ Equipment availnhle inCIukks refrig.crator0rcezer
{items i71usr: Isp, re11poVC0 aft -l- vuruh schedcilc�d use), microwave oven, Mlnv,-�l1kM
vvrn. w=i ng tolr_ hot fend service un i L. wurr7 i pig owons (2.). and a sink:_
B. lEti i tchcn Use Policies:
i,til v liu n ed eatenrs may pru ide feud ;emi ce for evtnt s schedTu led at diis
taci I it}'_
i i. The kitchen 3s dcsi Gnod for ford warni i ng amd NO COOKING IS
ALLO)NTI) IN TE 11S FACTI _TrY.
iii, Storage for ]3rJ{7rit}� ri ups , li C' that Circ MULL Tkg users T71ay he avoilftble on
a Iia-st-ume, first -screed basis, for a period n,)r: TO eXC six munths. Aftu six
months, if demand earoeedS Soppy, sLurage space wd l he aJ l neated divough
randr}m drftvving,
Vil, LlAH1UTY AND INSURANCE
Ali Liscrs or: rhe facility shall pgore and maintain, at d7eir (iwTi expcn3c and for rhe duration 4I1'
rlTe event-COvtfrVkI, UompruthGnxive General 1i alk! li tv an d property damag-e Li ai�ili[v ins Luans:c,
against a] I claims for i n iuri es ggminsL pc usuns or damages to fir pel y which may ari€e frOM ur i n
connection wlLh Lhe use of the facility by rhe user, ils tigents, repMsentarive� ar4!MployCeS rn the
ainnunt cif one n»Lhoii dol]ars ($1,000,000.00), comb!ned siriale I'l it. (If alccpho] is to he sem-ed,
insurtince coverk" -;Lall inc Iudc 00V=8C fbr S,rvi rLg alcohol bcveragas)_
All of user's insurance shall:
k Name the City of Diamond Bar, 1 L employms, officials, agerjt8, (uellcctivr-1v hereljufrer
" 'i ty and Ci ty per%onnal") a5 o- dd'LrionaJ or ca -i IISUre�1-an an cndarsement_
C:uttWi rL E10 sial liMitad ens € it t1ii�- Ae4)pr, of prcatcuion afforded To City and City
personnel.
C:. Be 11w primary insurance and any insuranm or self-insurotwc ianinta_ined by C'ily or Cit}'
persnnnc I shall be ij7 -p-e ass of the user's insurance un 0 shall nor corm i huTi-, wi rh at_
I -�
D. S hal I bo "date of oecurren ce" rather th an � �clarms made" insurance.
I;•. Shall appy ScparaLelw to cwh lin;wVd agaiilSt the LIill Its of tW irtsui-er's J1abiLity
F. balI he written byinsurancecompanie3 qualified to de business in California anal rated
"A" or br.l ter i n the rriml ruorri r c dl rion of- Roar R til i nr C7w i rte, The Key R ad jig Guide, ar
J a the Federal Register, and on] y if thew arc of a financial CaLGFUT ' Clasp VIII or be LLcr.
U11 jt°&S su-Cll r�tirLg qu41ifiCaCio31$ are waived by Lhe City's Risk Manager due to Ltniquc
circumstances,
C. Thr applicant's policy must inC1UdV a 30 -day vwriticn uancr;lilati+.m notiuc.
3. Certificate of Insurance -- the City of Dia m nd Bar ruluires the fallowing infQrrnation on all
cerdficates aii-dVor addition -ail insured endorscuicaits;
A. Wording must read exactly, with no c:xcrptions accepted: `additional Insured; Ci Ly of
J )ininond Bar, i Lq offieiais, anip Ioyeas, and agents."
f3, Addirioi7aJ ii7gured endorsements must a,ceompaa y the C:ertihcatc of Insurance and
indic kite polic y dumber, dritt, name [if irisoranCa eOmparn v grid ti aggro of "ire sor xf:
C. Certificate must be an ori -incl_ No copies will be accepted,
D. The Certificate of insursncc must be tlW with the Di Amond Bar CGn tCr nUt 14kT th arr OM
date of final payment or fourtocn (14) da vs prior to the cvcnt, whir-hc-ver is corlicr, iF 0
certificate is not on filmy this date, i❑surance fees wi11 be added to the Fina] payment.
If alenho] is ro be wr%,ed insurance coverage shall include coverage for scrying alcohol
bcvrrr s),
_ Indcnini fication Clause -- To the f all ex tint pormi cted by I a%v- user Thal l defend, indemnify and
h of d h umless 0 ty, its offi cials, employees and agents, from any liability, Maims. sur Ls, tL-MUns,
LabitrxLi+ n pr+ veMings, aJaui11strx1vi", procr di rig . regulmrory proceeding, lasses, expenses or
cost€ of any €:irrd, whether actual, alleged or thrcatcnod, acLual at.Lorrtcy fm incurred by Ci Ly,
ccrur4 C gats, in torest, defense costs ineluding cxpcit ivilness fees and arky ether casts or expenses
of any kind whatsacwer wi shoot. res[ri ori ori rrr ii mitatirrn incurred in relati on to, as a consequence
-of or Sri sing out of or in any way attributable. au Lually, alh�gudly or implied] y, ire who le or in pain
1 o Tho use of fac i I i ty by u€e r. A I I oh I igad ons under thi s prGvision arc to be paid by thr uwr as
Lh ,-,v arc i ncuTmd by the Ci l w_
4. If the applicant is unkliz, LO M)4-ido #idea"te insurance, the Uty cif Diamond ]far, for aflee, wil
make avarlablc Tcnant(U-scr incur -ante uovcra , Plmr, sce LLLWd—Lm,cnL. rxrk page IV for
infonnation and fees far Tcnant/User insurariCC cvVCTagC.
14
ThrinsurLuice rc€luirrments !�Ot forth above are i n apps i -cal) le w 11 a n p I kin rk4-41 amndancc is ICss rh an
25 people arrdll1e evwenL cunsisLs of a=Ling utiliarng facilitVt2ble.q and -�11k11rb kin Iy and nu
aJcoJioJ is to b�. screed_
V III. GENERAL OPERATIN CT RF.GLT. AT I ONS
Thi Use kind Srrvicc of Alcohol - Tho use of akoh of in tale e'en Lir is e.xclusl vc] y by vvi-Ltterr
permi ssi on in advance an d must cornply- w °i Lh nppli cambk law arrd the provi s ions of th.1A U yC
Pol W%?. w, HI'] riry LU comply With rm y regulations wi ll resat r in Lmmediiare reuncfl tion of the
permission to use aJcnhol and terminab on of rhe everil. Addillunkd reguladuris and specificaii-Ons
,rkkw be r uircd in Lhe facility usc prrrnit for a-ny event,
A. - Alcoh of use." refers Lo an v ht rvffage I h at contains any xmounr of alcQhvl.
B Seruray is required ter he Pre.;ert nt 011 avrmis kil which alcohol is served. Cnsr of rhe
secw-i Cy is Lhv rexpunsib1'l1'Ly sit the user and i s payah Ie difact I y to I li u C i L y app uvcd
srcuri tyv firm, Hazard J:JI &- III r-vg2 ins wj th alccrhu] are required to have addi ti n na I WE uri I V,
m determi rred by the Center Tji Tutor.
C, .alcohol shall not he smexf to minuTs. The uscr's failure tocomply; moniror kind enforce
this pe�fw it;iva is grounds for termrn ad ng the activi ty i M rilvdi aluly and forfciture of the:
Mfrmrlublc deposits and al [Of the »', ITS NCS.
_ J raj uries LN i, sacl tri an v prrsun as a rusu I t of alcnhnlic k�,. 4 t.r;Kges baing sci-real ai7dlor
consumed on City pre noses, i re -c I Lidi n2� bu t nm li mited to the Bi amcm d Bar Ccnter, sliall
Lac the: so le itsperosihilil y of the organi 7.ari Lin: i is sponsor or lbc adult repre gentati ve , who,
ac 0 condition of siding the use pemi.11 for the fmi]ity agree to i nde min' the City for
any such injuries.
E. Pu=' SSiS}n Lo 5erx-e alcn hot shwa I1 not bc: gran tcd for any even r whim the malori ty (50%
pJu S One) of 8U&&W i n d4LendmQc wi I I be under ch e jige of 21,
F. A l L;vhul may neither he sensed tnr}r sold prior to the suhtiwulcd Shirt of the -avant nor rursi.l
the approved gecuriry uificrT(s) arrivc(s) at the Cetnrer unless the requiiwncri.L fuT sccunty
has b n + ulvcd all tog -other_
G, Alcatel may' not be seed nor -coasunbed -outside of the room approvr~d for usc. Scrving
Of Mnrqu mi.n- alcohol on patios adjoini rig the roam apps-cpvc i fur usc is pennitterl .
H. Alcohol nlLiv rroc b-, Wrvcd nor consumed in the parking la tiaithour Ohtnw iTlg a special
alcohol Permit appmvbd hV the DIECCtOr cf Community Surv-iees.
T. T -i-cense Requi cements (when alc ohol i k; to he .4old).
15
No sales or requests for donations for alcuhul rum permi ttrd wl ffiouL a huensr
from Lhc Statc A1CuhL)l i � Bove rage Control 13" i (A. B _C, )
i i . A copy r}f %-our lei ntrntid Bar Center ecm rriaet rnu et he furni shed io A _13.0 . when
applwing for this license.
iii, A -copy of the A.D.C. license must be lumished Lo Lhe Diamond BAr CcnLtr a
rninintum of seven working days pri-aE to the event_
iv. A copy of the A_B.C- liccnse must bu posted in plain public vices noar Lhc bar, or
crtherloeAt On. W[RL N Iht� 0I�2'011al is being wrvtW.
k ,
Nun -Pro I'i L Crganiy wkc i &; A oriar-day al-coho l io bcmxage ponnit -cart on ly lie
issued to lion -profit -organizations and only If the proceeds are going beck to that
Kon -profit organization.
41. Plrivatle Parties_ Prnrare parties L.e- weddings, anniVeersaries, bL1-thda)r9,1nMdn&;,
ter unyunc other than a Tun-Prufit ymaniaation, shall noL cull. ukcuhul urs threir
own, but must arrange this through a licensed eatcrcr_ The caterer inust Ita'%re a
l.i cense (Type 47 rfr 449), whi c1 er ehle s the caterer to sel I beer, wine, & di sri l I ecL
spirits (hard liquor)_ IC the c:awrer does riot have this licensr the private party
cannot sel l alcoll of . N D EX C EFYI'ION S. Lt ks i I I mal for a pri vare oarLy til sel l
alwhul on their own.
T'he semice of nlcaM nc ari Y event i S I i mni reed to a m aximum of fi ve 5 b nun.
K. A I J alcoli n I must ha di € iri huted frau, beh i nd a tabLe or a bar by an adult, over the acre of
21 who is to be respumible fur inuring that no nunurs WC servCa.
Wine, rt3rnch, leer, eharnragne and spiriLo -must be serv&d in cups, glasses, or cans (nrr
bORIeS)_
Iii, When suviing champagne, all UoMu6 ruwl ba Opened i rl the ka tcht�rk Pi 01, to servi r19 -
Champagne botrlcs may not be opened in the banquet rooms. All unopened bottics most
he stared in the kitchen.
N. Security sero i-ce musr he present through the c lean up hour.
Supmision by Ccntcr Staff is neccss , for the public's safrty and well-being. Ccnier staff shall
be responsible for and have compinr authOrit V oVcr thri facility being usarJ, all CAI uipmunt,
participants, and activities. The staff shall hawk authority to roqucst. changes in aciiWitin sir
cessation of aeti'vities. Ls SCEs inust comply with nccse roquesis and insirucrionS. Scarf shall be
responsible for enforcement of all policies, rules, and regulations. The mentor Staff shall have
the autliority to deny -or terminate the use of the facility if a dewrm i nati-on is made by Ceiuer
SULT that the use aMS nut. QUT]f-Orm w the rayuimmcn(s of CrnLerr use fK)l1CiW Auld TC9U!aL3',)rls
16
aml)Qr ri my oaust clan❑agtr, to Lhr Faci [i l w, Thr Ci. Ly reserym the ri Ght to regUi,II- SWuri t w
whcnevcr it dccrr,s it appropriate.
i. Tobacco u.qe crf an v kind f5r stn oking i q not ptrmi I lid in rhe Diamond Jar. Ucjiter. SJrtL)ki rtg i 5
pcTinit r -d in deslpatcd outdoor areas onIy-
][nccn:c. fG.g. Or sm&c use is not pr~em[tted 1n the leiarn nd Har C7.t�nirr, Fer- ari(1 op4•n Hams arc
.3trictly prahibitcd without speeil IC, PLlor appivvul from Diamond Bar Center Managemen[ and
the Fi re Marshal l's wri rten ap]v )w I and h isihcr prewnce at the even t ixhi I e Uia a[)prQvcd f [rr or
4IP.n lIyt M- i� in Use, (uKr of fad lity is respons[ble for al L. A- CfA my Fire, D panment fecs
re lated to rhe requi rad pre.%enoe of the F1 no V cash o I1.) Thu only excacpti on to thi s is tea li ghts,
whiCh c:ari br uaea if Era fight design reeds City and L. A- County Fire I)eparjr ent standuras. A
copy of your tea Iiglit pciniit must be subm i tted Co k1141. Di ramond liar Ccnwr a mm imum of r da Y1
prior ro event_ The 09e of frig gelX-r,ffling maCh1nc5 is prohibited. Sterno heaters fur JuW warmitry
i � til]Q'&.cd wiihGLI L a p=ii by licensed caterers i f heaver i s pl aced under EL chafi ng dLsh ori a ta171 e
with no gaestrt. seared ai the Uhl e.
. -A ni anal5 kart. not permind in the Dianio d 6 ar Ctfriter ex"pl those that serve a.9 aides to
phvsical l+ challenged individuals_ This inclL*.i, but is not liinitcd to, Auide. Jug6 fur Ghc blind
❑i7d dLIPfi en].1he hokiring urphysical] y impaired. ]diamond Bar Mi rii6po[ CiDde wed on
12.00.260 special ly proh 161 r e an i mals i n 1r0r4c9 f xct L luashcd dogs and cats. and hfrrse� ren
equestrian trai Ls) unless permitLc+1 by the Dirwor. Perini is ori l I Ise con sidemd when ani mal is
pmvidee L by tin 1 nsured business and the foJ Eovv i ng condi [Kms = met; 1, An i mal ni uw mum nift
raider the contro I of the husi ries5 nni rn-M handler at al L times 2_ B LLsinck;b mus L provide one
ni i I I i0rs (L-01 I firs in liabiliLylproprrty damage i nsuranee 1 i ging the C11y of Diamond Ii ar as an
additional insured, per Section V [L 3. [Yi=r of Facility most pay a $ I ,i on cl &Ani D&Mperty
d€unage dcpDsit and R $100 sio-aff M nit0nng fee, 4. Aniinai rnwii remain on asphalt reads and
a&phait parking Iol5 as specified by Diainond B4r C'cnLer Manugcment, at 2J1 ti met, whilc on sits_
Tito D[rc.0 Lor must apprOVC request in wj� i ing for the animal to he pt��twd.
{�. 1l l r41
, r4l AL Li vi Lies shall not be permitted_ A I I gToups and individuals u%i ng Lhe Ctntcr Shall
eorriply -with Cite_ County, State, and federal Ices, Fighting. garob[ing and lewd conduct are
probibi Led_
Rcmo wa] of Equi pmeni fro irk I ktf building is prohibi red Zvi ih out p&. i scion of C_er ttr Dir. i–or.
!ti'I.oviitg, rearranging, uT altering egtiipntent fcrr p„rpusus uthcr than its i ntende-Ld use is also
pmOhihited. City cqulpinent shall rLL7t btr, rcmowcd from the facility.
E, Facility laser's Pfnpeiiy (equipment, supplies, etc.) Must be removed frorn CmLer immediately
taRowi ng KL; Ll vilty. The Center reservtm t he right to mmave .any remAin Ing items from Lhc
pre mi sec Lin d have thci-n stoiO al. 6r, Uwncf 5 expense. 1 f Such cry a ipment or suppl ies ore-, not
c laimud wi thin two €2 j creeks Aftcr 1140tice to Lhe applicant/user, the Center n8errvos Lhe right to
di Spore Of such rnalff6Al i Ti any manner it deem s jgTmpri.atc and fetai n any pTucrrcds received
from such disposal. Any cmt to rhe City, including but not ]imimd tip administrative costs,
incurred to dispcLgt cif the unclaineedproperty in excess of the 1eVtML3c-, rcccivDd from such
dLspas_al sll a I l Tar NO ]cd to the user -vri th paymcrnt duc and payable in thlrty (30) day.-,.
17
9. A 0 verii si n o M-mmari al s m ay he I eft w i th the Center D'LrCctor for appro kcal and wi l l be di spiayrd
whcu dermed appruprialc anal yrs sped }1CaCrSilS- Any ilt.m posked wI ich has aot bevo approved
will lv vemoved and discarded.
I n iY a event of damage, destrocti an or dcfat:=ril_ thr applicant shall be liable for al l exW.nscs
reel uirc:d to repair, rc:.m Lorr, or repltlei� titre tai ]i tY: its fk3fr) 1€I7 i II& or equipment to its ari gi n a I
condition.
11 _ Mi nimum gr-oup attendancc to request -a ince i ng room I's fi vt (5) people- The esri mared
atiendance wil l be used to dcterrnin-a appropriate room pEa,ccrncnt- Tac OunLer Dircc.Lor hm Lhc
ri u Lhority io duturiakine Aplyropri ale "m p I act mp m b-5etrl on atleitidan ee and riature of euenr.
12. 51rtping or lo[iging is no[ perinitled in the Canter -
11. Al i(x--ad on of Rooms &hal l be the ale responsi bi lity of the Center Di rector. The City reserves
the right to dircuL regUesLs fer nXHM LU oLhur City facilities which aro dminM niurrr, upprupritrle
for rhe type of requet or deny requeats if they are deemed inappropriate for the facility. All
rcquesLS must br, in writing earl subrii tied to the Ceillei' li mlor ort xht� ivgili red forms.
14-Clean up is the user's responsibility- This include the wiping. of table. taps_ ensuring chairs are
cluan, rcinuving rail Irish froin floors, disposi jig of SII Insh into proper rete macIes and removirho,
to outside dumpsters, mopping of kitchen floor, wiping of count-cr tops and Lcitchcn cquipmcni.,
Meaning up all bpiltage in refrigrmalumifrr zees, oven, arkd mmov- -I Of all user -owned or leased
(Lion -Citi' owned) itcr s, Clcan-up time is the hour following the exit time of goer s from the
fmiliEy. At rnic time a]I perconalirenral imm% must he femoved frnrn the facility. Storage is not
providM at Lhc Diamond Bar amlur. During this Limc: rho 81rainiog Of lOW and choirs, mlyloval
of trasli ro outside dumpswrs and cieaning of the kitchen arca, etc., must be cornpletod by the
user,
15. Food and Beverage - No foods or beverages that cause permanent stains to the facility arc
al€crWcd-1 imt:ludl'11g red ptilich, red food onIming. and Burry. Fnods acid he-veraaee nntmt remain in
rented room,
16. Minors - Groups of minora shalt be supervised by one €idcilt for ovvy 10 ml-mnrs, age 12 an -d
under and a -me adult for every 20 minors under the age of 18 and aver the age of 12 at all times
while: thGv arc: u ming Llys Ccnt-r, E%,enis th 01 are Sped fie$Il y geared to irii n ors may he re.qui reed to
have seeunty guards present during the cvcnt :tied cicauup,
17- Revocation for Violation - Reserwadons may be cancollcd at any time by Lhc tvcnlrr Di rmwr if
diere has been a violation of applicable ru€es Dr conditions of the facility use perrni.k,
JS- Public Pctrtiorir - The Ciey-0a]I have the right to control and operate the CcntGr, including the
heating anti air cunditionin,g sys(cros and eom rnon use 03'eaS, tri a manner deemed best by the
City.
18
19. l ]i tri rn i rias i Ori Ay LT.,kA-,r Groups - The City of Diamond Sar shall nuL rcn ti* 1 ease. -or ail IDW List) Ll r
its pub I i c favi lities by an v persam -or org8niakition that i [legal L,%r diacri uai naves on Lhc basis of race.
colur, crce d. marital stratus, sex, religion, naticmal origin, unccstFY. sexual prcfCrtrrrr, krr Nandi -;a
condition.
20. Parking Lot - 17ac use of the pa3,.k i gag r(a 16 to scr4 Ne Lhc facility. E.xceptlons rna y ht� i o-;LLwa
through approval of.0 Va iarncc -as proardcd in Section LK. Rey els W USe Lhe parking lot will
bc e: ons], dcr-Ud un€lcr ':events no[ covefed" (Ee f amgrcph 23 below) for appropri ate List, fens, ;And
serurce.
1. E cnts N of Covcrcd - Spec i al t�vmi,6 QT rr.qucr<Ls nol. cuven2d m than f 15e POJ i c y ni LLci be
submitu--d in wt7 ei ng wid shall be rciric%vcd by the Ci tpV trt &teTITLI ne ;apprLrpriaie usc. Cees, and
A Variance may be required as provided iii Scrti on X
22_ De.ccrrali c rri s mquiry prior- approval b y the Conte r lei rector. KG 51 Ans ur plcCorxadons am rO he
raped, nkaited or arhri-wise; attached Lir wa11b, wirkdows, ceilings, or drapes_ Decra1a1143►ak} ntUSt bc.
pimproof_ Patiodecaratims Mrst have: priorapprovail. bra ii�c, birsfsrxd, ��nfctri, or nrher
0 rrLLJ kir Ac;ms shall be thrown in or around rhe faci li 1 y. circ and open flani-e ai-a sol ell y prohibi ted
w i Eh out spec ific, pri or oppr ov til frum Diamond Bar Cente r Management on d thr Fire Vla.rs.lial L: e,
4vr1 4tr ri appruv al and hislhcr presenoe at the eve n r %v la i le 1 hu approycd fi rc or open flaarie is 1'11 tri
User of facility is responsible For all L.A. CounL,y Piro Departrnem fess Velhl�e1 Lek Lhe: rcquire:d
presence of the Fre h4anhtil t.j The: ordy exe:cption to this is tca lights, which can he used if 1tuk
I i ah# iJese. Ti
i inn rnCUtki City and L.A.EACounty Fi Depall mcnt smndards. Su paragT;4ph -i alio we for
mcym doLktiis, Tic lige of fog genel-abng rnarchincs is prohibirid. Batlrantas rn I «L be socure;d and i i -Lar
released. Metall ie ry blbOn, mw not be attached to hal fcx}rtir_ A rtr. wi Il be: assessed if faci li IV
j an itori al sraff h oc if) mtri G c released bal.I&D ss_
23, 3ecun ly of F ntrarrceo-; - A ll Mtrane e doors on the premises shill be lacked wheel 1l3e, C kacilii}' is
[X -Pt i n use. All door apesrtmgs M pull ie conidurs shNlf be kept clrrsed exctpt for normal ingr Lar;
kind cgrcss. During use of the Venter. all cxir doors shc11 lie LrultOLkc.cl and ShsJl nit he 61ockcd in
anY rnarrtaer.
TX- VARIAN CE,%
,art applic an t may raaque&L o v fkri ancc from one or r'rGm of Lhc rules set fGala lel raw in the event
that uitiusual ci re urns Lances make it i rnpocsi hl C or infcasi ble: to wpidu-u L Lhc -went with i a the
lrrecisr parameters of th i s L lRt� Policy. Variances may he r ucsmd and y fj%oin Lhe ful.luwi g
mquircir,ents'.
HULLM of use he}gym d Closing timers stated In this doerumens.
ire:lief Fm m uana ;clladon fees when rasa li 1 y is then used by an a Itcrnatc party ih4
pays fetes Simi Iir to or snore than rhe �;an"llcd event (for i lic aaeme date and
approx i mate ti mo w the cancel led every t). T{-varimi4ce i s granl£d, a S5.iJ{.F refuri L1
process] nS for will be deducmd fMITI TUCund amount.
19
M. Use of the pkrking lol for mny purpnse mber Chnt7 parking the cars of faciIiiY u�e.rs
in -narked gyral I s_
IV. Addl til rn @ 1020MI11g 11Rb alldi6r Suhq i di zecVdigonun ued weekend use by Pri on Y
Group B and C organiaatiCMS.
Y , Large eVents that iTLVGJVc shy USt ofrnuitiple rooms Jjn�Vor SV41WtS not norM4111y
scheduled for use and uses that may result in parking of event atccnd,ces in arcs
hevond the houndary of the D i ainoiid B air Cie iter paj-ki ng JoL. or eveiim n0L
s,uvcmd in Lhi6 U;c Prilicv.
Rerirsestc fir wci v r nr di ycnu-mt of fees (other [lura canoe l ]ani on fens) wi I I not he accepted nor crura si dead.
vill] ailco Roquo C Proced,1rv:
V ai-i antes inust Ise requested in writing at the ti me of subir i ssioil Of tfte
TACI11LY i;ee .4pplicot m. TJtie ra`qu"T must del forth the imU-.; lal
circ;umstancus that justify -a deviation from the urrlinrrry -ribs,
U Varian will W graikW l ou I y upork a l'i rkdi ug llw: I ) Lbe circ"ystaneM
presented m -c unusual and not likely to recur often, 2) the grant of the
varinncaz. ,�%^i 11 not seta precedent, and 1) the. variance %ird I tmt he dem menml
to the public health, safoly or wolfan, or disruptive Lo ether ovcros
occiJ1 iofy' i11 rhe fniliiy Ot 0-e Game tIine, nrto tho irnmethate ly Faiji ending
neighborhood. The request for a variance will be acted upon at the time the
application, is approved.
ii i_ In th,e event a vari anoc is grantcd, the applii.ant will paw any supplemcn Lal
fee necessary to conipenRate the G i ry Mr additional ensu associated with the
van ancc. Denial of a varianr-,c may b� appealed withi 13 ten rJay� to Che Ci Cy
Manager, The City Manager's dc;--isi.on wilt be final.
20
X. -- Facility Use Fcr Schedule
Groups A: City of Maniond Bar Sponwrud Aelivides
Group 13: City recugnizvd Senior mvmbmership gmups
Gra-up A: Nn f -em
G MPV B; No fees Cur regular weekday usrs
Group C I & 2: Other Governmental Agencies and
Local Non-protit Service Groups
Rouen Weekday Ratcq %Tkend Rales ! Cleaning
Grand Vires Dallrouin $10whr* S2f)nr, 5500
Minimum 5 hour rental
during Wkt�F3 l fkUurs
Whr for each
additional hour atter
Cardrld �-'jrw Balkoom
(T)ivadcd .V3)
Gaitnd ViGw Ballroom $45/fir
(Divided ]f_i)
Banquet Room $27hr
{di}'ided li5)
rhe first 5 hours
$67_5(Yhi-11 ir'� I �K�S0
111mum 5 Li011C 1121112
dwiffig WvAcrid hours
r , Ar for each
additional hour atter
the first 5 hotin
Pin c Rooun { SCID art _ _ $43Jhr &I 51hr
SYf.OMC)TC ROOrn + $4Mr 5)i1
Patin
Ouk l umn S451hr$45fhr
H111ck1 Room $45(hr $45lhr
' (Computer)
_ ]-Iarplc Room
$251fir
S45�hr
IRrrntal of EritJ c Ch -and View Ballroom or -19 {irOTIJ View Bahr rn iticludts catering kzatchem, J'Qvcr and patio.
1. Tal}kes oriel c1imrs €uc included in Lhe room rpntat tee.
2. Re111 a��Tnr nt icc wj [J be agses.s&d if N urp=nt is dar❑ztgr..e1 or dcstrolied.
3. Tenet [Jscrs lnsumnoe — TkiIs Inauran(T is pmvidesd under separate cuntracl with the City's
insurer. Scc attaclinlem "A:: fear Jrtforrnation and fees_ Ftv.s w -G !w jecr to e=hetlge without advarwt
I1011LC. Fms arc. passed thmugh iu uscr.
21
Group D: Diamond ]far residents
Private Events
Room
Weekday Rates Weekend hate
Cleaning
Depusil
Crrand VICW R ail irOOM
$
$500
5 Hr minimum
.$15CA r for each
w.Wilcunal hour Ai ler
the first 5 hours
'
ri c`7rka v 1-P'1'v Ballroom
51 Mhr*' $2.Mhr* SM
(diwidcd 21:x)
5 Hr mi ni MLIM
$ 1 Mhr for each
Adi tiowti how, 2 F1 t r
the first 5 hours
Grand View B ahroorn
$50/hr � 1 00Ediv
ided U31
Banquet Room
$3whr X10(
4dividod 115)
PirhG R r (vm (Sergi ❑r)
$5&bT $1001htir S i0 l)
' Sycamore Room #
.$501h3r $1 001hr
$100
PaLio
Orik Rcx rn
-55%r $1 NA
$1M
Birch Ruoin
5501hr
$1f111fhr
(cern uter)
$27/hr _
-- $5A
Iii lc Room
$100
CaLering Kitchen _ _--
$ 50�vvcn L
.$100
*R e.n1 Irl of In Ciron d View B al Ircmom or Entire (sand Vi eNv BaUrnnm i nc ludes tate ring ki tchen, f-Dyar and patio_
1. T'Liblrs and ch -airs arc_ ineiri&,d in Lhoruoin rcnlal f ,
2. Replxement fee wi II he assessed if equipment is damaged or deutroyed.
3. Tenc Xsers Ins urance - This mourn" is pro vidrd Lmdty wpamW 001ITrUT with the C i tv,-s
MSul'er_ See attachment "A" for information and fees. Fees arc subject to chwmgr- without
.advance nnti ce_ Fees are pssed through to user_
2.3
Group E: uu Residents and All BiLsinesses
Nonni Weekday Roos "Weekend RnIvs Gleaning Dep(Ait
Grand Viv%.v Sal. Iroom $2Ih Ar*
5 Hr minimurn
5200113r for eat h
additianaJ hoar after
die fiat Mum
Gerund View Ballroom $11 51hr* $27Whr* $350
(divided D-3) Is FIX riUDI' UIM
$135hr for each
Lqd&tioLial Dour after
the first 5 houn
Grand Vi cw B ullroom $5 5/hr $100
(di aided U9)
SanqueL Rini in 5351hr $100
Pine. Room { cnia(i $551113. $110Jhr $1100
' yc amr,rc Room + $551hr $110lhr
Pati0
Cha k ROUIn $1 lQ hr $11]U
Hirchi Rijum _ M/hr $I in*T $1U 1
(Computer) _
1+bplc }doom $310-r _ S601hr 5100
lu ar�crin Kj tc hen [}�e�eatit l00
" Rcn tat of 1?3 Gran d V jew Ao-, I Imam c,3. Entirc Gf—Lu7d View Bal I r um incl udes cateri ng kite 17e n, Jb wcr xnd pati o.
1. Tahlcs and chat rs are i ric 1 uded i n i hv. morn rem-Ld fec-
i', Replacomei7t fee will be aswsscd if equipment i3 dxinagad ter drstruy4;d.
3. Terser l "crr4 Insurance – This ill suramr, it: pruvidcd under separate contrw wilh thu. Qtw'3
insurrr, Scc attachtimern "A': >'r,r inf�}rrmatjon and fc.es_ Fees art �uhjcc;[ to change M111Out adY2ri{:0
notloe. h'eaq av-- paswd through to user.
23
i
I. - Equipment Renlal Fee Scheduk.: Urutips C. D find JET
Equipment ment
Rental Fee - - ---
W)L- 'lh le liar$25
"Gh -
Keyboard
- —
ICandoke Machine
- ---$20
_ _
Comp= DISC Planer
j
$20
_ -
NN CR(DN U
$20
Coffee Pot (�5 cu)
52G
CuffccPul (l 00 �;u)
540
AV Pr1jjq
$20
Ovr,r uad t�cwr
$241
Mior livao (Corciless)
$20
pn �I fir- il{i _ tt_ thiu 1LW sq. ft_
$200
Dam - less than 5U0 _ ft.
$1 f10
Table 5ie)is- 1-10
1iO4C.5iars; 1-20
52Q
Ta#lc Si ns; 1-30
0
Table Signs; 1-40
PeojWj—DD SCM46
No charge
Fa l
No char e
F1aF-,!i
No char_ge
poo iLLM Mill micro 11Dne
No char ----
.
■ Tal?I e� and c:lti aj rs air i ncluded iTi the i o�in rental foe,
_— .
• Linens, cutlery and dcc Ljratiuns aro uut M0 aLW with the i omni i-entat fee.
• Rep I acen-e nt fee % i I 1 be asscssad if cquipi=L is djmagcd or desLruyt,,d,
Package Fee Opti Dns
R-eceptionlParty Package Option A; Include Dwnct� floor up w 1,00U - ft_ and any other equipment
+UffrrCd by the, city for iV111_
reption/Party Package Opt ion B. SM5 - lm;l wISS Dance flaor less Lh ai7 NX; sq_ tt..3r d an y other
equipment offered by ehr, city forrcnt,
Umsiness Meeting Package: }ge: $50 -Includes all CclulPMUM offvrc4 by the �ziy far irml (except dance floors),
Ouiduor Usage Fee: 5100--U sed in conj unction with Grand Vic+w Dallroom rvntal, .epecific outdoor ama wi I I
b-_ deli vnnied to renteripar€v. (Al so requi res an additional $2.0() cleaning deposit with Uso).
24
X11. -- Tenant J ser Insurance Coverage
Information and Fees
This section is. provi dod to those who do not have their own insurance that
meet', IhV- recd ui TOTWnts of the Diamond B ar Center Favi 1 ity Use Polic ies.
If the applicant is unable to provide adequate insurance, the City of
D ial ono B at, for a fee, m akes available the Tenant/User i ns urance
coverage, de -soiled in the fol Iowing five pages.
How to risc Lhis scedt)n:
1. Locate die lypr u aQOvl'Lw yuu plat; to cnnduct on ;Hazard 4cheduleb !, II, or 1U.
2. I (crmmc the number of penple yoke txpcc:t at your act vitt'. For irkuIC1VIr, play ugdvitics, estimate rhe
Mi n I W reridari c; For ail the Slays the actin i iv wi I I take place. Mu I RIplc day ewenm aro. 1 iinite<L IL) ri vr,
c;unsc,;;u Li vc days. un I ess addi ri ona I do w S �43), �1Tjt,rx VL%J by the insurance pmvid,er.
3. The e.;ri rri aced T7reml r,m armixlnt corrcgpoods u. i rIt die I 146arcl Class L II or III fnr Ynu r rni a I
t rm i i rw i u -I ti [tend ante (pagc 25).
4. It al collo I is bt�vt�ragcs are to be owed, add $65.65 fbr t nob day of the c went to the pr8M1 um nmotint
from ptigc 26_ Alcoholic beverages arr, Auwed o t1v at Hazard fslas-.; I evorkis, unims approved by
the insurance rrn eider.
S. Scc sample cafeuIatioiis of pre rnirrrn ton Lhe bottom of page 25.
6_ Rates art suhjr, t to change wi rhout riutiac_
7. Fcir assistance WitIl or ilur8iions Hl3ou[ Tenarit/User in-,,uro3lQe coverage, please urariL"t Lhc Diamond
-Bar Canter SLA' at. 909,939,7070,
25