HomeMy WebLinkAboutRES 2006-09RESOLUTION NO. 2006-09
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR ADOPTING A RECORDS RETENTION
SCHEDULE AND AUTHORIZING DESTRUCTION OF
CERTAIN CITY RECORDS
WHEREAS, the maintenance of voluminous records is expensive, slows document retrieval,
and is not necessary after the passage of a certain period of time for the effective and efficient
operation of the government of the City of Diamond Bar; and
WHEREAS, Section 34090 of the Government Code of the State of California provides a
procedure whereby any City record which has served its purpose and is no longer required may be
destroyed; and
WHEREAS, the State of California has adopted guidelines for retention of various government
records;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES
RESOLVE AS FOLLOWS:
Section 1. The Records Retention Schedule attached hereto as Exhibit A is hereby adopted
as the official records retention schedule for the City of Diamond Bar. The records of the City of
Diamond Bar shall be retained as set forth in the Records Retention Schedule. Records may be
destroyed as provided by Section 34090 of seq. of the Government Code of the State of California in
accordance with the provisions of said schedule upon the request of the Department Head and with
the consent in writing of the City Clerk and the City Attorney, without further action by the City Council
of the City of Diamond Bar.
Section 2. With the consent of the City Clerk, City Manager, and City Attorney, updates are
hereby authorized to be made to the Records Retention Schedule without further action by the City
Council of the City of Diamond Bar.
Section 3. The term "records" as used herein shall include documents, instructions, books,
microforms, electronic files, magnetic tape, optical media, or paper; as defined by the California
Public Records Act.
Section 4. The City Clerk shall certify to the passage and adoption of this resolution and enter
it into the book of original resolutions.
Section 5. This resolution shall become effective immediately upon its passage and adoption.
PASSED, APPROVED AND ADOPTED this 21st day of February 2006.
Carol Herrera, Mayor
2006-•09
I, Linda C. Lowry, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of
Diamond bar held on the 21st day of February _ , 2006 by the following vote:
i
AYES: Council Members: Chang, Tanaka, Tye, MPT/Sirbes, M/Herrera
NOES: Council Members: None
ABSTAIN: Council Members: None
ABSENT: Council Members: gone
Linda C. Lowry, Cit Jerk
2006--09
