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HomeMy WebLinkAbout120517 - Agenda - Regular Meeting City Council Agenda Tuesday, December 5, 2017 Closed Session – 5:30 p.m. Room CC-8 Regular Meeting – 6:30 p.m. The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 JIMMY LIN Mayor RUTH M. LOW Mayor Pro Tem CAROL HERRERA Council Member NANCY A. LYONS Council Member STEVE TYE Council Member City Manager Dan Fox • City Attorney David DeBerry • City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disab ilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the s cheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar’s web site at www.diamondbarca.gov Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV Channel 3, Spectrum Cable Channel 3, Frontier FiOS television Channel 47 and on the City’s website at www.diamondbarca.gov. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days’ notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Cassette/Video tapes of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov General information: (909) 839-7010 Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON SPECTRUM CABLE CHANNEL 3 AND FRONTIER FiOS TELEVISION CHANNEL 47, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV. CITY OF DIAMOND BAR CITY COUNCIL AGENDA December 05, 2017 Next Resolution No. 2017-35 Next Ordinance No. 06(2017) CLOSED SESSION: 5:30 p.m., Room CC-8 PUBLIC COMMENT ON CLOSED SESSION AGENDA CITY OF DIAMOND BAR V. OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE INDUSTRY URBAN-DEVELOPMENT AGENCY, ET AL., SACRAMENTO SUPERIOR COURT CASE NO. 34- 2017-80002718 CITY OF DIAMOND BAR V. CITY OF INDUSTRY, ET AL. LOS ANGELES SUPERIOR COURT CASE NO. BS171295 CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Pastor Randy Lanthripe, Church in the Valley ROLL CALL: Herrera, Lyons, Tye, Mayor Pro Tem Low, Mayor Lin APPROVAL OF AGENDA: Mayor DECEMBER 5, 2017 PAGE 2 REORGANIZATION OF CITY COUNCIL: SELECTION OF MAYOR SELECTION OF MAYOR PRO-TEM RECESS/RECEPTION RECONVENE TO CITY COUNCIL MEETING 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NONE. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENTS: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Holiday Diamond Ride – November 24, 2017 through January 2, 2018 – Free shuttle service to and from Diamond Bar Shopping Centers. For ages 18 years and older. 5.2 Planning Commission Meeting – December 12, 2017 – 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 Traffic and Transportation Commission – December 14, 2017 – 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.4 City Council Meeting – December 19, 2017 – AQMD/Government Center Auditorium, 21865 Copley Drive. 5.5 Christmas Holiday – December 25 and 26, 2017 - City Offices will be closed in observance of the Christmas Holiday Monday, December 25 DECEMBER 5, 2017 PAGE 3 and Tuesday, December 26, 2017. City Offices will re-open Wednesday. December 27, 2017 at 7:30 a.m. 5.6 New Year’s Holiday – January 1, 2018 – City Offices will be closed Monday, January 1, 2018 in observance of New Year’s Day. City Offices will re-open Tuesday, January 2, 2018 at 7:30 a.m. 6. CONSENT CALENDAR: All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration. 6.1 APPROVAL OF CITY COUNCIL MINUTES: 6.1.a Regular Meeting of November 21, 2017. Recommended Action: Approve. Requested by: City Clerk 6.2 PARKS AND RECREATION COMMISSION MINUTES: 6.2.a Regular Meeting Minutes of September 28, 2017 6.2.b Regular Meeting Minutes of October 26, 2017 Recommended Action: Receive and file. Requested by: Parks & Recreation Department 6.3 RATIFICATION OF CHECK REGISTER DATED NOVEMBER 22, 2017 THROUGH NOVEMBER 30, 2017 TOTALING $852,664.58. Recommended Action: Ratify. Requested by: Finance Department 6.4 TREASURER'S STATEMENT FOR OCTOBER 2017 Recommended Action: Approve. Requested by: Finance Department 6.5 NOTICE OF COMPLETION FOR THE TRAFFIC SIGNAL INFRASTRUCTURE UPGRADES – PHASE II PROJECT. Recommended Action: Approve, and authorize the Public Works Director to file, the Notice of Completion. Requested by: Public Works Department DECEMBER 5, 2017 PAGE 4 6.6 NOTICE OF COMPLETION FOR THE LONGVIEW PARK SOUTH IMPROVEMENTS PROJECT. Recommended Action: Approve, and authorize the Public Works Director to file, the Notice of Completion. Requested by: Public Works Department 6.7 APPROVAL OF ADJOURNING THE JANUARY 2, 2018 CITY COUNCIL MEETING TO JANUARY 16, 2018. Recommended Action: Approve. Requested by: City Manager 7. PUBLIC HEARINGS: NONE. 8. COUNCIL CONSIDERATION: NONE RECESS TO THE PUBLIC FINANCING AUTHORITY 1. CALL TO ORDER: CHAIRMAN TYE ROLL CALL: Authority members, Herrera, Lin, Low, VC/Lyons, C/Tye 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Public Finance Authority (Authority) on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Authority values your comments, pursuant to the Brown Act, the Authority generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five -minute maximum time limit when addressing the Authority. 3. CONSENT CALENDAR: All items listed on the Consent Calendar are considered by the Public Finance Authority to be routine and will be acted on by a single motion unless a Authority Member or member of the public requests otherwise, in which case, the item will be removed for separate consideration. 3.1 APPROVAL OF PUBLIC FINANCING AUTHORITY MINUTES: 3.1 a Annual Meeting of December 6, 2016. DECEMBER 5, 2017 PAGE 5 Recommended Action: Approve. Requested by: City Clerk 3.2 PUBLIC FINANCING AUTHORITY TREASURER'S STATEMENT FOR OCTOBER 2017. Recommended Action: Approve. Requested by: Finance Department 4. PUBLIC FINANCING AUTHORITY REORGANIZATION: SELECTION OF CHAIR SELECTION OF VICE CHAIR 5. AUTHORITY MEMBER COMMENTS: Items raised by individual Authority Members are for Authority discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. ADJOURN PUBLIC FINANCING AUTHORITY MEETING: RECONVENE CITY COUNCIL MEETING: 9. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Agenda #: 6.1 Meeting Date: December 5, 2017 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: APPROVAL OF CITY COUNCIL MINUTES: RECOMMENDATION: Approve. PREPARED BY: Attachments: 1. 6.1.a Regular Meeting of November 21, 2017. 6.1 Packet Pg. 8 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR NOVEMBER 21, 2017 CALL TO ORDER: Mayor Lin called the Regular City Council meeting to order at 6:32 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Councilmember Lyons led the Pledge of Allegiance. INVOCATION: None. ROLL CALL: Council Members Herrera, C/Lyons, Tye, and Mayor Pro Tem Low and Mayor Lin Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; David Liu, Public Works Director; Greg Gubman, Community Development Director; Dianna Honeywell, Finance Director; Anthony Santos, Assistant to the City Manager; Marsha Roa, Public Information Manager; Amy Haug, Human Resources/Risk Manager Ehren Magante, IT Systems Administrator; Alfredo Estevez, Information Systems Analyst; Danette Allen, Management Analyst; and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Lin and City Councilmembers presented a Certificate Plaque to Ron Rios, Manager, on behalf of Sprouts Farmers Market, 239 S. Diamond Bar Boulevard, as New Business of the Month for November 2017. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Fox reported that the Grand Avenue Freeway Onramp project is moving forward; however, residents and commuters will be inconvenienced as the westbound onramp will be closed through the end of February 2018. The westbound off-ramp will be open with a right-turn only permitted to move traffic toward the Cities of Industry and Walnut. CM/Fox then announced available detours utilizing the on/off ramps at Brea Canyon Road, Sunset Crossing Road or Diamond Bar Boulevard at the SR 60. 3. PUBLIC COMMENTS: Pui-Ching Ho, Diamond Bar Library Manager, announced that children ages 5 to 11 are invited to come to the library on Saturday, December 2 at 3:00 p.m. to create, learn and have fun at the Winter Holiday STEAM (science, technology, engineering and math) challenges. On Saturday, December 9 at 3:00 p.m. Jay Vincent will discuss his beloved TV and movie scores which employ various forms of classical, rock and ethnic music from around the world. On Wednesday, December 13 at 4:00 p.m. the entire family can celebrate a holiday season with 6.1.a Packet Pg. 9 NOVEMBER 21, 2017 PAGE 2 CITY COUNCIL Magician Tony Daniels. This program is sponsored by the Diamond Bar Friends of the Library. She thanked the City Council and City staff for their continued support of the library and wished everyone a very Happy Thanksgiving. For further information on these and other events, check out the library website at http://www.colapublib.org/libs/diamondbar/. Grace Lim-Hayes, representing Hampton Court Homeowners Association thanked City staff for their assistance in resolving issues involving pill bug infestation and trash issues with Valley Vista. Unfortunately, the Association has been dealing with an increase in vandalism of their sprinkler system and after hour visits to the mini-parks especially during nighttime hours. Residents are asking for increased patrol of the neighborhood and increased lighting for the mini-park to deter nighttime activity. 4. RESPONSE TO PUBLIC COMMENTS: CM/Fox responded that Sheriff’s Department personnel would follow up with the Hampton Court Homeowners Association and look at ways to address these concerns. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Parks and Recreation Commission Meeting – November 23, 2017 – 7:00 p.m., Windmill Community Room, 21810 Copley Drive (canceled). 5.2 Thanksgiving Holiday – City Offices will be closed November 23 and 24, 2017 in observance of the Thanksgiving Holiday. City Offices will reopen on Monday, November 27, 2017 at 7:30 a.m . 5.3 Holiday Diamond Ride – November 24, 2017 through January 2, 2018 – Free shuttle services to and from Diamond Bar Shopping Centers for ages 18 year and older. 5.4 Planning Commission Meeting – November 28, 2017 – 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.5 General Plan Advisory Committee Meeting – November 30, 2017 – 6:30 to 8:30 p.m., Windmill Community Room, 21810 Copley Drive. 5.6 City Council Meeting – December 5, 2017 – 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6.1.a Packet Pg. 10 NOVEMBER 21, 2017 PAGE 3 CITY COUNCIL 6. CONSENT CALENDAR: C/Lyons moved, C/Herrera seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Lyons, Tye, MPT/Low, And M/Lin NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 APPROVED CITY COUNCIL MINUTES: 6.1a Regular Meeting of November 7, 2017 – As presented. 6.2 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MEETING MINUTES: 6.2a Regular Meeting of August 10, 2017. 6.2b Regular Meeting of October 12, 2017. 6.3 RATIFIED CHECK REGISTER DATED NOVEMBER 2, 2017 THROUGH NOVEMBER 21, 2017 TOTALING $2,704,629.42. 6.4 RECEIVED AND FILED THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2017. 6.5 APPROVED FIRST AMENDMENT TO LORBEER MIDDLE SCHOOL USE AGREEMENT AND AMENDED AND RESTATED COMMUNITY RECREATION AGREEMENT (PAUL C. GROW PARK). 6.6 APPROVED CONSULTING SERVICES AGREEMENT FOR THE DESIGN OF A NEW LED LIGHTING SYSTEM AT PANTERA PARK. 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: None. 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Lyons congratulated FD/Honeywell and her staff for another outstanding audit (Item 6.4 on the Consent Calendar). It was a pleasure to read the write up from the outside auditor who was very complimentary about the Finance Department and its procedures. C/Lyons also congratulated staff for the excellent Veterans Recognition Ceremony on November 8. It was wonderful to recognize Veterans with music, awards, video and food. Later that day the Diamond Bar Friends of the Library held their annual Librarian Lunch recognizing another group of 6.1.a Packet Pg. 11 NOVEMBER 21, 2017 PAGE 4 CITY COUNCIL Diamond Bar heroes including the Diamond Bar school librarians and community librarians. Natalie Swartout, Miss Diamond Bar 2017, will be competing at the Miss California Teen USA Pageant. C/Lyons along with her colleagues wish her the best of luck in the competition which will take place prior to the next City Council meeting. C/Lyons wished her colleagues, everyone present at tonight’s meeting and those watching a very Happy Thanksgiving. She read the following quote by President John F. Kennedy: “As we express our gratitude, we must never forget that the highest appreciation is not to utter the wo rds, but to live by them.” Happy Thanksgiving one and all. C/Herrera also congratulated FD/Honeywell and her staff and thanked staff for all of their efforts toward putting on a wonderful Veterans Day Celebration, which was probably the best Diamond Bar has ever had. The Veterans who attended were very appreciative. Congratulations to Sprouts. There has been so much excitement within the community about Sprouts. She hopes everyone visits Sprouts and supports the business so that Diamond Bar can contin ue having all of these great stores in the City. She wished everyone a very Happy, Happy Thanksgiving. C/Tye said he wished Grace Lim-Hayes was still at tonight’s meeting because he believes it is very important for citizens not to hesitate in calling the Sheriff’s Department. Law enforcement wants to help catch these vandals so please call whenever it is deemed necessary. He believes Lt. Marquez would say the same thing. C/Tye stated that if something does not look right, call the Sheriff. Again, it was a great Veterans Day Recognition. As he has said before he does not believe there has been a better or more important time to thank our Veterans and let them know how much they are appreciated. Staff did a great job with the videos and it was very appreciated by the men who were chosen to tell their stories. It was a great time on Saturday evening to participate in the 14 th Annual Diamond Bar Community Foundation Gala. As Henry Ford said, “Coming together is a beginning; keeping together is progress; working together is success.” Through 14 years with the Community Foundation and 25 years with The Friends of the Library, that is what this community has done and that is to work together to improve the community through all of their many efforts. Anyone who is interested in serving is welcome to become involved. They can be found at www.thedbcf.org or call Lew Herndon, President of the Foundation at 909-437-6366. C/Tye wished everyone a very, very thankful hol iday. Blessings to you and your family. MPT/Low thanked staff for a great Veterans Day Recognition. It was very touching to listen to the video of Veterans who told their stories. It is said that everybody has a story but the stories of these folks are really special. Over and over they said they were just kids when they signed up and they didn’t know what they were getting into but they told us we had to go and there we were. They showed up and they served our country and they are truly, truly apprec iated for what they did. Consent Calendar Item 6.4 was the audit information and prior to 6.1.a Packet Pg. 12 NOVEMBER 21, 2017 PAGE 5 CITY COUNCIL this evening, she and M/Lin met with staff and the auditor to review the results of the audit. It is so nice to be able to report that our statements and financi al conditions are excellent and everything is on solid ground. Kudos to FD/Honeywell and her staff. MPT/Low further stated that in the interest of financial transparency, all 120 pages of the Financial Report are available for viewing. Contact the City with any questions or to review the report because it is there in black and white for all to see. She invited the high school students to participate in the very first Youth in Government program on Saturday, December 2nd from noon to 1:30 at City Hall. The event provides an opportunity to meet elected officials, learn about public service and to participate in a discussion of important issues facing the community such as transportation, education, crime and public safety, environment, conservation and ene rgy. Happy Thanksgiving to everyone. MPT/Low invited everyone to join her in being thankful for all of the big things and for all of the little things, for family, for friends, for community, for security and safety and most of all, for our freedom. Saf e travels and safe cooking to all. M/Lin said that Saturday’s Diamond Bar Community Foundation Gala was emceed by C/Tye. This week begins the holiday season and as Thanksgiving approaches he believes everyone needs to be thankful for something and for him, he is thankful for living in this great and one of the safest cities in California and for continuously being protected by one of the best public safety forces in LA County and blessed by the best public service staff in the City of Diamond Bar. He is also thankful for having one of the most cooperative and productive City Councils working with him for the past year. ADJOURNMENT: With no further business to conduct, M/Lin adjourned the Regular City Council Meeting at 7:07 p.m. _____________________________________ TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of , 2017. JIMMY LIN, MAYOR 6.1.a Packet Pg. 13 Agenda #: 6.2 Meeting Date: December 5, 2017 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: PARKS AND RECREATION COMMISSION MINUTES RECOMMENDATION: Receive and file. PREPARED BY: Attachments: 1. 6.2.a Regular Meeting Minutes of September 28, 2017 2. 6.2.b Regular Meeting Minutes of October 26, 2017 6.2 Packet Pg. 14 6.2.a Packet Pg. 15 6.2.a Packet Pg. 16 6.2.a Packet Pg. 17 6.2.a Packet Pg. 18 6.2.a Packet Pg. 19 6.2.a Packet Pg. 20 6.2.b Packet Pg. 21 6.2.b Packet Pg. 22 6.2.b Packet Pg. 23 6.2.b Packet Pg. 24 6.2.b Packet Pg. 25 Agenda #: 6.3 Meeting Date: December 5, 2017 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: RATIFICATION OF CHECK REGISTER DATED NOVEMBER 22, 2017 THROUGH NOVEMBER 30, 2017 TOTALING $852,664.58 RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $852,664.58. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council Meeting. DISCUSSION: The attached check register containing checks dated November 22, 2017 through November 30, 2017 for $852,664.58 is being presented for ratification. All payments have been made in compliance with the City’s purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: 6.3 Packet Pg. 26 Attachments: 1. 6.3.a Check Register Affidavit 12-5-17 2. 6.3.b Check Register 12-5-17 6.3 Packet Pg. 27 6.3.a Packet Pg. 28 6.3.bPacket Pg. 29 6.3.bPacket Pg. 30 6.3.bPacket Pg. 31 6.3.bPacket Pg. 32 6.3.bPacket Pg. 33 6.3.bPacket Pg. 34 6.3.bPacket Pg. 35 6.3.bPacket Pg. 36 6.3.bPacket Pg. 37 6.3.bPacket Pg. 38 Agenda #: 6.4 Meeting Date: December 5, 2017 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: TREASURER'S STATEMENT FOR OCTOBER 2017 RECOMMENDATION: Approve. FINANCIAL IMPACT: No Fiscal Impact. BACKGROUND: Per City policy, the Finance Department presents the monthly Treasurer’s Statement for the City Council’s review and approval. This statement shows the cash balances with a breakdown of various investment accounts and the yield to maturity from investments. This statement also includes an investment portfolio management report which details the activities of investments. All investments have been made in accordance with the City’s Investment Policy. PREPARED BY: 6.4 Packet Pg. 39 REVIEWED BY: Attachments: 1. 6.4.a Oct 2017 Treasurer's Report 2. 6.4.b Oct 2017 Investment Portfolio Report 6.4 Packet Pg. 40 6.4.a Packet Pg. 41 6.4.a Packet Pg. 42 6.4.b Packet Pg. 43 6.4.b Packet Pg. 44 6.4.b Packet Pg. 45 6.4.b Packet Pg. 46 Agenda #: 6.5 Meeting Date: December 5, 2017 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: NOTICE OF COMPLETION FOR THE TRAFFIC SIGNAL INFRASTRUCTURE UPGRADES – PHASE II PROJECT STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Approve, and authorize the Public Works Director to file, the Notice of Completion. FINANCIAL IMPACT: Funding is included in the FY 17/18 Capital Improvement Program for this project. BACKGROUND/DISCUSSION: The City Council awarded a construction contract to Elecnor Belco Electric, Inc. on February 21, 2017 in an amount not to exceed $449,772 with a contingency amount of $42,000 for a total authorization amount of $491,772. The City authorized the Notice to Proceed for the construction on July 11, 2017 due to the lead time required for the procurement of materials. The improvements included: replacement of 4.3 miles of copper cable with new fiber optic cable along Diamond Bar Boulevard between Grand Avenue and Highland Valley Road, Golden Springs Drive between Diamond Bar Boulevard and High Knob Road; replacement of thirty (30) traffic signal controllers; and rewiring two (2) intersections at Golden Springs Drive/Carpio Drive and Golden Springs Drive/Prospectors Road. Elecnor Belco Electric, Inc., completed all work required of this project on October 30, 2017. The final construction cost of the project is $489,769. It includes $39,997 in change orders for the upgrade to the No Right Turn signal head at the intersection of Grand Avenue/Shotgun Lane, repairs of damaged conduits at four (4) locations, additional fiber optic cable, retraceable wire, and additional fiber optic switches. The project was completed $2,003 under the overall authorized construction budget. The attached project map identifies the locations of the upgrades. 6.5 Packet Pg. 47 PREPARED BY: REVIEWED BY: Attachments: 1. 6.5.a TRAFFIC SIGNAL INFRASTRUCTURE UPGRADES PHASE II - MAP 2. 6.5.b NOTICE OF COMPLETION 6.5 Packet Pg. 48 Traffic Signal Infrastructure Upgrades Phase II - Map Intersection Rewire Traffic Signal Controllers Fiber Optic Cable LED Blank-Out Sign ® ® © © © © © © © © © © © © © © © © © © © © © © © © © © © © © © © S 6.5.a Packet Pg. 49 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF DIAMOND BAR 21810 COPLEY DRIVE DIAMOND BAR, CALIFORNIA 91765 ATTENTION: CITY CLERK NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that: 1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is City of Diamond Bar 3. The full address of the owner is 21810 Copley Drive Diamond Bar, CA 91765 4. The nature of the interest or estate of the owner is; “In fee” (If other than fee, strike “In fee” and insert, for example, “purchaser under contract of purchase,” or “lessee”) 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was completed on October 30, 2017. The work done was: Traffic Signal Infrastructure Upgrades Phase II Project. 7. The name of the contractor, if any, for such work of improvement was Elecnor Belco Electric, Inc. February 21, 2017 (If no contractor for work of improvement as a whole, insert “none”) (Date of Contract) 8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of California, and is described as follows The Traffic Signal Infrastructure Upgrades Phase II Project, which included replacement of 4.3 miles of copper cable with new fiber optic cable along Diamond Bar Boulevard between Grand Avenue and Highland Valley Road; Golden Springs Drive between Diamond Bar Boulevard and High Knob Road. Thirty (30) traffic signal controllers were replaced, two (2) intersections were rewired at Golden Springs Drive/Carpio Drive and Golden Springs Drive/Prospectors Road. Upgraded the blank-out signs at Grand Avenue and Shotgun Lane. 9. The street address of said property is “none” (If no street address has been officially assigned, insert “none”) CITY OF DIAMOND BAR Dated: Verification for Individual Owner Signature of owner or corporate officer of owner named in paragraph 2 or his agent VERIFICATION I, the undersigned, say: I am the Director of Public Works the declarant of the foregoing (“resident of”, “Manager of,” “A partner of,” “Owner of,” etc.) notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on , 20 , at Diamond Bar , California. (Date of signature) (City where signed) (Personal signature of the individual who is swearing that the contents of the notice of completion are true) 6.5.b Packet Pg. 50 Agenda #: 6.6 Meeting Date: December 5, 2017 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: NOTICE OF COMPLETION FOR THE LONGVIEW PARK SOUTH IMPROVEMENTS PROJECT STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Approve, and authorize the Public Works Director to file, the Notice of Completion. FINANCIAL IMPACT: Funding is included in the FY 17-18 Capital Improvement Program for this project. BACKGROUND: The City Council awarded a construction contract to DD Systems, Inc. on March 21, 2017 in an amount not to exceed $282,589.83 with a contingency amount of $28,259.00 for a total authorization amount of $310,848.83. The City authorized the Notice to Proceed for the construction on June 14, 2017. The project consisted of installation of landscape and irrigation system, walkway repairs and replacement for ADA compliance, playground equipment upgrades, drinking fountain installation, re-planting of trees, and turf replacement. DD Systems, Inc. has completed all work required in accordance with the plans and specifications as approved by the City. The final construction cost of the project is $282,589.83 which is $28,259 under the total authorized budget. A final job walk was conducted on November 9, 2017 and staff is recommending acceptance of these improvements. PREPARED BY: 6.6 Packet Pg. 51 REVIEWED BY: Attachments: 1. 6.6.a Notice of Completion 6.6 Packet Pg. 52 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF DIAMOND BAR 21810 COPLEY DRIVE DIAMOND BAR, CALIFORNIA 91765 ATTENTION: CITY CLERK NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that: 1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is City of Diamond Bar 3. The full address of the owner is 21810 Copley Drive Diamond Bar, CA 91765 4. The nature of the interest or estate of the owner is; “In fee” (If other than fee, strike “In fee” and insert, for example, “purchaser under contract of purchase,” or “lessee”) 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tena nts in common are: NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was completed on November 9, 2017. The work done was: Longview South Park Improvements, City Project # 25116, CDBG # 601721-15 7. The name of the contractor, if any, for such work of improvement was DD Systems, Inc. March 21, 2017 (If no contractor for work of improvement as a whole, insert “none”) (Date of Contract) 8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of California, and is described as follows. Installation of landscape and irrigation, drinking fountain, playground equipment, Project # 25116, CDBG # 601721-15 9. The street address of said property is Longview Drive and Summitridge Drive (If no street address has been officially assigned, insert “none”) CITY OF DIAMOND BAR Dated: Verification for Individual Owner Signature of owner or corporate officer of owner named in paragraph 2 or his agent VERIFICATION I, the undersigned, say: I am the Director of Public Works the declarant of the foregoing (“resident of”, “Manager of,” “A partner of,” “Owner of,” etc.) notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on , 20 , at Diamond Bar , California. (Date of signature) (City where signed) (Personal signature of the individual who is swearing that the contents of the notice of completion are true) 6.6.a Packet Pg. 53 DO NOT RECORD REQUIREMENTS AS TO NOTICE OF COMPLETION A notice of completion must be filed for record WITHIN 10 DAYS after completion of the work of improvement (to be computed exclusive of the day of completion), as provided in Civil Code Section 3093. The “owner” who must file for record a notice of completion of a building or other work of improvement means the owner (or his successor in-interest at the date the notice is filed) on whose behalf the work was done, though his ownership is less than the fee title. For example, if A is the owner in fee, and B, lessee under a lease, causes a building to be constructed, then B, or whoever has succeeded to his interest at the date the notice is filed, must file the notice. If the ownership is in two or more persons as joint tenants or tenants in common, the notice may be signed by any one of the co - owners (in fact, the foregoing form is designed for giving of the notice by only one covenant), but the names and addresses o f the other co-owners must be stated in paragraph 5 of the form. Note that any Notice of Completion signed by a successor in interest shall recite the names and addresses of his transferor or transferors. In paragraphs 3 and 5, the full address called for should include street number, city, county and state. As to paragraphs 6 and 7, this form should be used only where the notice of completion covers the work of improvement as a whole. If the notice is to be given only of completion of a particular contract, where the work of improvement is made pursuant to two or more original contracts, then this form must be modified as follows: (1) Strike the works “A work of improvement” from paragraph 6 and insert a general statement of the kind of work done or materials furnished pursuant to such contract (e.g., “The foundations for the improvement”); (2) Insert the name of the contractor under the particular contract in paragraph 7. In paragraph 7 of the notice, insert the name of the contractor for the work of improvement as a whole. No contractor's name need be given if there is no general contractor, e.g., on so-called “owner-builder jobs.” In paragraph 8, insert the full legal description, not merely a street address or tax description. Refer to deed or policy of title insurance. If the space provided for description is not sufficient, a rider may be attached. In paragraph 9, show the street address, if any, assigned to the property by any competent public or governmental authority. 6.6.a Packet Pg. 54 Agenda #: 6.7 Meeting Date: December 5, 2017 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: APPROVAL OF ADJOURNING THE JANUARY 2, 2018 CITY COUNCIL MEETING TO JANUARY 16, 2018. RECOMMENDATION: Approve. FINANCIAL IMPACT: None. BACKGROUND: With no pressing matters or public hearings scheduled for the regular meeting of January 2, 2018, it is recommended that the Mayor, at the end of the December 19, 2017 City Council Meeting, adjourn said Council Meeting to January 16, 2018. PREPARED BY: REVIEWED BY: 6.7 Packet Pg. 55 Agenda #: 1 Meeting Date: December 5, 2017 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: APPROVAL OF PUBLIC FINANCING AUTHORITY MINUTES: RECOMMENDATION: Approve. PREPARED BY: Attachments: 1. 1.a Annual Meeting of December 6, 2016. 1 Packet Pg. 56 DIAMOND BAR PUBLIC FINANCING AUTHORITY MINUTES OF THE ANNUAL MEETING DECEMBER 06, 2016 1. CALL TO ORDER: Chairman Tye called the meeting to order at 7:29 p.m. in the South Coast Air Quality Management District/Go vernment Center Auditorium, 21865 Copley Dr., Diamond Bar, CA. ROLL CALL: Authority Members Herrera, Lin, Lyons, VC/Low, Chair/Tye Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; David Liu, Public Works Director; Greg Gubman, Community Development Director; Anthony Santos, Assistant to the City Manager; Amy Haug, Human Resources/Risk Manager; Cecelia Arellano, Public Information Coordinator, and Tommye Cribbins, City Clerk. 2. PUBLIC COMMENTS: None 3. CONSENT CALENDAR: AM/Herrera moved, AM/Lyons seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: AUTHORITY MEMBERS: Herrera, Lin, Lyons, VC/Low, Chair/Tye NOES: AUTHORITY MEMBERS: None ABSENT: AUTHORITY MEMBERS: None 3.1 PUBLIC FINANCING AUTHORITY MINUTES – Annual Meeting of December 1, 2015 – Approved as submitted. 3.2 APPROVED TREASURER’S STATEMENT – November 1, 2015 through October 31, 2016. 4. PUBLIC FINANCING AUTHORITY REORGANIZATION: 4.1 SELECTION OF CHAIR: AM/Lyons nominated Chair/Tye to continue serving as Chair. The nomination was seconded by VC/Low. There were no other nominations offered. Chair/Tye was re-elected Chair of the Public Financing Authority by the following Roll Call vote: AM/Herrera Yes AM/Lin Yes AM/Lyons Yes VC/Low Yes Chair/Tye Abstain 1.a Packet Pg. 57 DECEMBER 6, 2016 PAGE 2 PUBLIC FINANCE AUTHORITY 4.2 SELECTION OF VICE CHAIR: AM/Lin nominated AM/Lyons to serve as Vice Chair of the Public Financing Authority. AM/Low seconded the nomination. AM/Lyons was elected Vice Chair by the following Roll Call vote: AM/Herrera Yes AM/Lin Yes AM/Low Yes AM/Lyons Yes Chair/Tye Yes 5. AUTHORITY MEMBER COMMENTS: None Offered. ADJOURN PUBLIC FINANCING AUTHORITY MEETING: With no further business to conduct, Chair/Lyons adjourned the Public Financing Authority meeting at 7:33 p.m. back to the Regular City Council meeting. ________________________________ Tommye Cribbins, Authority Clerk ATTEST: __________________________ Steve Tye, Chairperson 1.a Packet Pg. 58 Agenda #: 2 Meeting Date: December 5, 2017 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: PUBLIC FINANCING AUTHORITY TREASURER'S STATEMENT FOR OCTOBER 2017. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Approve. FINANCIAL IMPACT: No Fiscal Impact. BACKGROUND: In 2002 the City of Diamond Bar, through the Public Financing Authority, issued Variable Rate Lease Revenue Bonds in the principal Amount of $13,755,000 for the purpose of building the Diamond Bar Center. On December 1, 2011 the City of Diamond Bar, through the Public Financing Authority, refinanced and converted the remaining principal amount of $11,790,000 to Fixed Rate Lease Revenue Bonds. The Interest rates paid to the bondholders range from 3.00% to 5.00% throughout the life of the bond from December 1, 2011 to June 1, 2033. As of October 31, 2017, the remaining principal amount of the bond was $9,635,000. The Public Financing Authority bank account which reflects the principal and interest payment activities is included in this Treasurer’s Statement. Although the Public Financing Authority’s fund has been incorporated into the City’s monthly Treasurer’s Statement, a separate Treasurer’s Statement has been prepared for review and approval. This statement shows the cash and cash equivalent balance with the fiscal agent. PREPARED BY: 2 Packet Pg. 59 REVIEWED BY: Attachments: 1. 2.a PFA Treasurer's Statement - Nov 1 2016 thru Oct 31 2017 2. 2.b UnionBank Statement - Oct 2017 2 Packet Pg. 60 2.a Packet Pg. 61 2.b Packet Pg. 62 2.b Packet Pg. 63