HomeMy WebLinkAbout11/21/17 Minutes - Regular MeetingMINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
NOVEMBER 21, 2017
CALL TO ORDER: Mayor Lin called the Regular City Council meeting to
order at 6:32 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Councilmember Lyons led the Pledge of Allegiance.
INVOCATION: None.
ROLL CALL: Council Members Herrera, ClLyons, Tye, and Mayor
Pro Tem Low and Mayor Lin
Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; Ryan
McLean, Assistant City Manager; David Liu, Public Works Director; Greg Gubman,
Community Development Director, Dianna Honeywell, Finance Director, Anthony
Santos, Assistant to the City Manager, Marsha Roa, Public Information Manager, Amy
Haug, Human Resources/Risk Manager Ehren Magante, IT Systems Administrator;
Alfredo Estevez, Information Systems Analyst; Danette Allen, Management Analyst; and
Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: As Presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Lin and City Councilmembers presented a Certificate Plaque to Ron
Rios, _Manager, _ori_behalf of Sprouts Farmers Market, 239 S. Diamond Bar
Boulevard, as New Business of the Month for November 2017.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
CM/Fox reported that the Grand Avenue Freeway Onramp project is moving
forward; however, residents and commuters will be inconvenienced as the
westbound onramp will be closed through the end of February 2018. The
westbound off -ramp will be open with a right -turn only permitted to move traffic
toward the Cities of Industry and Walnut. CM/Fox then announced available
detours utilizing the onloff ramps at Brea Canyon Road, Sunset Crossing Road
or Diamond Bar Boulevard at the SR 60.
3. PUBLIC COMMENTS:
Pui-Ching Ho, Diamond Bar Library Manager, announced that children ages 5 to
11 are invited to come to the library on Saturday, December 2 a 3:00 p.m. to
create, learn and have fun at the Winter Holiday STEAM (science, technology,
engineering and math) challenges. On Saturday, December 9 at 3:00 p.m. Jay
Vincent will discuss his beloved TV and movie scores which employ various
forms of classical, rock and ethnic music from around the world. On Wednesday,
December 13 at 4:00 p.m. the entire family can celebrate a holiday season with
NOVEMBER 21, 2017 PAGE 2 CITY COUNCIL
Magician Tony Daniels. This program is sponsored by the Diamond Bar Friends
of the Library. She thanked the City Council and City staff for their continued
support of the library and wished everyone a very Happy Thanksgiving. For
further information on these and other events, check out the library website at
http://www.cblapublib.org/libs/diamondbar/.
Grace Lim -Hayes, representing Hampton Court Homeowners Association
thanked City staff for their assistance in resolving issues involving pill bug
infestation and trash issues with Valley Vista. Unfortunately, the Association has
been dealing with an increase in vandalism of their sprinkler system and after
hour visits to the mini -parks especially during nighttime hours. Residents are
asking for increased patrol of the neighborhood and increased lighting for the
mini -park to deter nighttime activity.
4. RESPONSE TO PUBLIC COMMENTS:
CM/Fox responded that Sheriff's Department personnel would follow up with the
Hampton Court Homeowners Association and look at ways to address these
concerns.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Parks and Recreation Commission Meeting — November 23, 2017 — 7:00
p.m., Windmill Community Room, 21810 Copley Drive (canceled).
5.2 Thanksgiving Holiday — City Offices will be closed November 23 and 24,
2017 in observance -of-the Tlianksgiving Holiday: City Offices will reopen
on Monday, November 27, 2017 at 7:30 a.m.
5.3 Holiday Diamond Ride — November 24, 2017 through January 2, 2018 —
Free shuttle services to and from Diamond Bar Shopping Centers for ages
18 year and older.
5.4 Planning Commission Meeting — November 28, 2017 — 7:00 p.m.,
Windmill Community Room, 21810 Copley Drive.
5.5 General Plan Advisory Committee Meeting -- November 30, 2017 — 6:30 to
8:30 p.m., Windmill Community Room, 21810 Copley Drive.
5.6 City Council Meeting — December 5, 2017 — 6:30 p.m.,
AQMDIGovemment Center Auditorium, 21865 Copley Drive.
NOVEMBER 21, 2017 PAGE 3 CITY COUNCIL
6. CONSENT CALENDAR: ClLyons moved, C/Herrera seconded, to
approve the Consent Calendar as presented. Motion carried by the following Roll
Call vote:
AYES: COUNCIL MEMBERS: Herrera, Lyons, Tye, MPT/Low, And
MILin
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 APPROVED CITY COUNCIL MINUTES:
6.1a Regular Meeting of November 7, 2017 -As presented.
6.2 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION
COMMISSION MEETING MINUTES:
6.2a Regular Meeting of August 10, 2017.
6.2b Regular Meeting of October 12, 2017.
6.3 RATIFIED CHECK REGISTER DATED NOVEMBER 2, 2017 THROUGH
NOVEMBER 21, 2017 TOTALING $2,704,629.42.
6.4 RECEIVED AND FILED THE COMPREHENSIVE ANNUAL FINANCIAL
REPORT FOR THE YEAR ENDED JUNE 30, 2017.
6.5 APPROVED FIRST AMENDMENT TO LORBEER MIDDLE SCHOOL
USE AGREEMENT AND AMENDED AND RESTATED COMMUNITY
RECREATION AGREEMENT (PAUL C. GROW PARK).
6.6 APPROVED CONSULTING SERVICES AGREEMENT FOR THE
DESIGN OF A NEW LED LIGHTING SYSTEM AT PANTERA PARK.
7. PUBLIC HEARINGS: None.
8. COUNCIL CONSIDERATION: None.
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTSICOUNCIL MEMBER COMMENTS:
ClLyons congratulated FD/Honeywell and her staff for another outstanding audit
(Item 6.4 on the Consent Calendar). It was a pleasure to read the write up from
the outside auditor who was very complimentary about the Finance Department
and its procedures. ClLyons also congratulated staff for the excellent Veterans
Recognition Ceremony on November 8. It was wonderful to recognize Veterans
with music, awards, video and food. Later that day the Diamond Bar Friends of
the Library held their annual Librarian Lunch recognizing another group of
Diamond Bar heroes including the Diamond Bar school librarians and community
NOVEMBER 21, 2017 PAGE 4 CITY COUNCIL
librarians. Natalie Swartout, Miss Diamond Bar 2017, will be competing at the
Miss California Teen USA Pageant. C/Lyons along with her colleagues wish her
the best of luck in the competition which will take place prior to the next City
Council meeting. ClLyons wished her colleagues, everyone present at tonight's
meeting and those watching a very Happy Thanksgiving. She read the following
quote by President John F. Kennedy: "As we express our gratitude, we must
never forget that the highest appreciation is not to utter the words, but to live by
them." Happy Thanksgiving one and all.
C/Herrera also congratulated FD/Honeywell and her staff and thanked staff for all
of their efforts toward putting on a wonderful Veterans Day Celebration, which
was probably the best Diamond Bar has ever had. The Veterans who attended
were very appreciative. Congratulations to Sprouts. There has been so much
excitement within the community about Sprouts. She hopes everyone visits
Sprouts and supports the business so that Diamond Bar can continue having all
of these great stores in the City. She wished everyone a very Happy, Happy
Thanksgiving.
C/Tye said he wished Grace Lim -Hayes was still at tonight's meeting because he
believes it is very important for citizens not to hesitate in calling the Sheriff's
Department. Law enforcement wants to help catch these vandals so please call
whenever it is deemed necessary. He believes Lt. Marquez would say the same
thing. C/Tye stated that if something does not look right, call the Sheriff. Again, it
was a great Veterans Day Recognition. As he has said before he does not
believe there has been a better or more important time to thank our Veterans and
let them know how much they are appreciated. Staff did a great job with the
videos and it was very appreciated by the men who were chosen to tell their
stories. It was a great time on Saturday evening to participate in the 14th Annual
Diamond Bar Community Foundation Gala. As Henry Ford said, "Coming
together is a beginning; keeping together is progress; working together is
success." Through 14 years with the Community Foundation and 25 years with
The Friends of the Library, that is what this community has done and that is to
work together to improve the community through all of their many efforts.
Anyone who is interested in serving is welcome to become involved. They can
be found at www.thedbcf.org or call Lew Herndon, President of the Foundation at
909-437-6366. C/Tye wished everyone a very, very thankful holiday. Blessings
to you and your family.
MPT/Low thanked staff for a great Veterans Day Recognition. It was very
touching to listen to the video of Veterans who told their stories. It is said that
everybody has a story but the stories of these folks are really special. Over and
over they said they were just kids when they signed up and they didn't know what
they were getting into but they told us we had to go and there we were. They
showed up and they served our country and they are truly, truly appreciated for
what they did. Consent Calendar Item 6.4 was the audit information and prior to
this evening, she and M/Lin met with staff and the auditor to review the results of
NOVEMBER 21, 2017 PAGE 5 CITY COUNCIL
the audit. It is so nice to be able to report that our statements and financial
conditions are excellent and everything is on solid ground. Kudos to
FD/Honeywell and her staff. MPT/Low further stated that in the interest of
financial transparency, all 120 pages of the Financial Report are available for
viewing. Contact the City with any questions or to review the report because it is
there in black and white for all to see. She invited the high school students to
participate in the very first Youth in Government program on Saturday, December
2r'd from noon to 1:30 at City Hall. The event provides an opportunity to meet
elected officials, learn about public service and to participate in a discussion of
important issues facing the community such as transportation, education, crime
and public safety, environment, conservation and energy. Happy Thanksgiving
to everyone. MPT/Low invited everyone to join her in being thankful for all of the
big things and for all of the little things, for family, for friends, for community, for
security and safety and most of all, for our freedom. Safe travels and safe
cooking to all.
M/Lin said that Saturday's Diamond Bar Community Foundation Gala was
emceed by C/Tye. This week begins the holiday season and as Thanksgiving
approaches he believes everyone needs to be thankful for something and for
him, he is thankful for living in this great and one of the safest cities in California
and for continuously being protected by one of the best public safety forces in LA
County and blessed by the best public service staff in the City of Diamond Bar.
He is also thankful for having one of the most cooperative and productive City
Councils working with him for the past year.
ADJOURNMENT: With no further business to conduct, MILin adjourned the
Regular City Council Meeting at 7:07 p.m.
TOMMYR CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this 5th day of December_, 2017.
RUTH LOW, MAYOR