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HomeMy WebLinkAbout11-09-17 Agenda - Regular MeetingTRAFFIC & TRANSPORTATION COMMISSION AGENDA November 9, 2017 7:00 P.M., Regular Meeting Diamond Bar City Hall Windmill Community Room 21810 Copley Drive Diamond Bar, California Chairman Vice -Chairman Commissioner Commissioner Commissioner Surendra Mehta Cynthia Quan Mahendra Garg Ed Pechy Lisa Washington Written materials distributed to the Traffic and Transportation Commission within 72 howl ofthe Traffic and TransportationCommission meeting are availableforpublic inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies ofstaff reports or other written documentation relating to agenda items are on file in the Public Works Department located at 21810 Copley Drive, and are available for public inspection. Ifyou have questions regarding an agenda item, please call (909) 839- 7040 dining regular business hoes. In an effort to comply with the requirements of Title 77 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type ofspecial equipment, assistance, or accommodation(s) in order to communicate at a City public meeting must inform the Public Works Department at (909) 839-7040 a minimum of 72 hoes prior to the scheduled meeting. Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper in the Community Room and encourages you to do the same CITY OF DIAMOND BAR TRAFFIC AND TRANSPORTATION COMMISSION AGENDA November 9, 2017 DIAMOND BAR CITY HALL WINDMILL COMMUNITY ROOM 21810 COPLEY DRIVE, DIAMOND BAR CALL TO ORDER: 7:00 P.M. PLEDGE OF ALLEGIANCE: Commissioner Washington ROLL CALL: Commissioners Garg, Pechy, Washington, Vice -Chair Quan, Chair Mehta I. APPROVAL OF MINUTES A. Minutes of October 12, 2017 II. PUBLIC COMMENTS This is the time and place for the general public to address the Commission. Items to be discussed here are those which do not already appear on this agenda. III. ITEMS FROM STAFF A. Traffic Enforcement Update * 1. Citations: August, September & October 2017 2. Collisions: August, September & October 2017 3. Street Sweeping: August, September & October 2017 IV. OLD BUSINESS V. STATUS OF PREVIOUS ACTION ITEMS VI. ITEMS FROM COMMISSIONERS VII. INFORMATIONAL ITEMS A. Traffic Signal Infrastructure Upgrades Project — Phases II — III B. Adaptive Traffic Control Signal System C. Copley Drive/Golden Springs Drive Intersection Improvements D. Area 5 Road Maintenance Project/Brea Canyon Cut -Off Improvements E. City Entry Monument Sign Design F. Lemon Avenue Interchange Project G. SR -57/60 Confluence Project H. Grand Avenue/Golden Springs Drive Intersection Improvements Update I. Morning Canyon Road Rehabilitation Project J. TR 63623 — Southpointe Residential Development/Larkstone Park K. Diamond Bar Ranch Shopping Center (Old K -Mart) — Development Update L. Diamond Bar Strategic Plan Quarterly Update IX. SCHEDULE OF FUTURE CITY EVENTS A. VETERANS DAY HOLIDAY — In observance of the holiday, City offices will be closed on Friday, November 10, 2017. B. PLANNING COMMISSION MEETING — Tuesday, November 14, 2017 — 7:00 p.m., Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive C. PARKS AND RECREATION COMMISSION MEETING —Thursday, November 16, 2017 — 7:00 p.m., Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive D. CITY COUNCIL MEETING — Tuesday, November 21, 2017 — 6:30 p.m., AQMD/Government Center, Auditorium, 21865 Copley Drive E. THANKSGIVING — In observance of the holiday, City Hall offices will be closed on Thursday, November 23, 2017 and Friday, November 24, 2017. F. PLANNING COMMISSION MEETING — Tuesday, November 28, 2017 — 7:00 p.m., Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive G. GPAC MEETING — Thursday, November 30, 2017 — 6:30 p.m., Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive H. CITY COUNCIL MEETING — Tuesday, December 5, 2017 — 6:30 p.m., AQMD/Government Center, Auditorium, 21865 Copley Drive PLANNING COMMISSION MEETING — Tuesday, December 12, 2017 — 7:00 p.m., Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive J. TRAFFIC & TRANSPORTATION COMMISSION MEETING — Thursday, December 14, 2017 — 7:00 p.m., Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive X. ADJOURNMENT * THIS INFORMATION WILL BE PROVIDED AT THE OCTOBER 12, 2017 MEETING CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING OCTOBER 12, 2017 CALL TO ORDER: Vice Chair Quan called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Pechy led the Pledge of Allegiance. ROLL CALL: Commissioners Ed Pechy, Lisa Washington, and Vice Chair Cynthia Quan. Absent: Commissioner Mahendra Garg and Chair Surendra Mehta were excused. Also Present: Kimberly Young, Senior Civil Engineer; Fabian Aoun, Assistant Engineer; Christian Malpica, Associate Engineer (Traffic); John Beshay, Associate Engineer, and Debbie Gonzales, Administrative Coordinator. APPROVAL OF MINUTES: A. Minutes of the August 10, 2017 Regular Meeting C/Pechy moved, C/Washington seconded, to approve the Regular Meeting Minutes of August 10, 2017 as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Pechy, Washington, VC/Quan None Garg, Chair/Mehta PUBLIC COMMENTS: Bruce Buller, 2268 Castle Rock Road, stated that in past years major traffic calming measures have been made to Fountain Springs Road and Cold Springs Lane, between Diamond Bar Boulevard and Brea Canyon Road. Mr. Buller wanted to know what the criteria was that led the City to make those changes on those specific streets. He lives on Castle Rock Road and they continue to be subject to the same amount of traffic with upwards of 150-200 vehicles on his street between 7:15 a.m. and 8:15 a.m. and after school between 2:30 p.m. and 3:30 p.m. There are more than 600 students at Castle Rock Elementary and almost 600 at Evergreen Elementary, which means there is a lot of traffic movement. Castle Rock Road is very wide and there are very few cars parked on each side of the street with OCTOBER 12, 2017 PAGE 2 T&T COMMISSION basically no obstruction which causes people to drive faster because there is nothing to slow them down. The other two streets have cones/very large asphalt pyramids which slows people down. Fountain Springs Road has a stop sign which slows traffic. According to the Sheriff, there are only five patrol officers on duty in the City during those time periods. The speed trailer clocked traffic at an average speed of 31 mph on Castle Rock and the maximum is supposed to be 25 mph. He wanted to know if there was anything the City could do on Castle Rock Road to help slow people down. There is only one sign between Cold Springs Lane and Fountain Springs that indicates the speed limit is 25 mph. SCENoung responded that the tools that were installed along Fountain Springs Road, Cold Springs Lane and Castle Rock Road, in front of the elementary school, were put in place in 2006 as part of the Neighborhood Traffic Management Program (NTMP) pilot project. Several areas throughout the City were chosen to have these tools installed allowing staff to collect data on the effectiveness of the measures which led to the development of the NTMP Guidelines that Council ultimately adopted in the City. Since then, other areas in the City have incorporated similar traffic calming tools in their respective residential neighborhoods. Staff would be happy to work with Mr. Buller on his request to enact a NTMP within his designated neighborhood. It is a program that requires a petition to begin the process because staff needs to ensure that it is a program that is designed to work cohesively with the entire neighborhood, and to ensure that the neighborhood is properly informed of the concerns that were brought to the City to receive additional input that may be observed from other residents. This will allow staff to ensure it is addressing all of the needs of the specific residents in the affected area. Mr. Buller said the petition was circulated in his neighborhood; however, when the City needs 50 percent agreement in the entire neighborhood and there are only 35 residents on that section of road, he does not see that happening and he does not see residents on the other two affected streets requesting mitigation. His neighbors talk with him and tell him something needs to be done; however, no one is stepping forward. Staff will follow up with Mr. Buller and work with his concerns. III. ITEMS FROM STAFF: A. Traffic Enforcement Update: 1. Citations: July, August & September 2017 2. Collisions: July, August & September 2017 3. Street Sweeping: July, August & September 2017 C/Pechy stated that he recognizes the statistics are down mainly due to the slurry seal project and asked if the project had been completed. SCENoung responded that the slurry seal area within designated Area 5 has been completed. C/Pechy replied that, as a resident of that area, he wanted to compliment all who were involved in the project because it was done with extreme precision and as little inconvenience to the residents as possible. OCTOBER 12, 2017 PAGE 3 T&T COMMISSION C/Pechy moved, C/Washington seconded to Receive and File the Traffic Enforcement Update for July, August & September 2017. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: IV. OLD BUSINESS: None Pechy, Washington, VC/Quan None Garg, Chair/Mehta V. NEW BUSINESS: None VI. STATUS OF PREVIOUS ACTION ITEMS: None VII. ITEMS FROM COMMISSIONERS: None VIII. INFORMATIONAL ITEMS: A. Traffic Signal Infrastructure Upgrades Project, Phase II through Phase III —AE/Malpica— Phase II has been completed and the Notice of Completion will be forwarded to a future City Council meeting for consideration. Phase III plans and specs are 95 percent completed and are currently under staff review. The project is tentatively scheduled to be advertised next month. B. Adaptive Traffic Control Signal System — RFP — AE/Malpica — Staff continues to work closely with the consultant to finalize the RFP to have it advertised shortly. C. Copley Drive/Golden Springs Drive Intersection Enhancements — SCE/Young — This project is to modify the signal at the intersection from protective/permissive left turn to a left -turn on a green arrow only/protected left turn only phase. It is in the final design of plans and specs which staff hopes to have finalized within the next couple of weeks. The project is anticipated going out to bid by the end of October/early November. D. Area 5 Road Maintenance Project/Brea Canyon Cutoff Improvements — SCE/Young — As previously reported, the Area 5 slurry seal portion of this project has been completed and work along Brea Canyon Cutoff will begin on Monday, October 6th and last through the week. Notification has been sent to the affected community that takes access off of Oak Crest Drive. During working hours (8:30 a.m. to 5:30 p.m.), Oak Crest Drive will be closed to through vehicles to allow for the drainage improvements at that intersection to be installed. Ultimately, Brea Canyon Cutoff southbound will be rehabilitated with a grind and overlay. OCTOBER 12, 2017 PAGE 4 T&T COMMISSION E. City Entry Monument Sign Design Concepts — AE/Beshay — Two alternatives were presented to the City Council during its October 3rd Study Session. Alternative 1 includes the monument sign in the median, as well as the two parkway columns similar to the Grand Avenue at Longview site. Alternative 2 includes onlythe monument sign and full median improvements. Council directed staff to include elements from both alternatives. . F. Lemon Avenue Interchange Project — SCENoung— Constructioncontinues for this project. The contractor hopes to begin paving along Golden Springs Drive and Lemon Avenue within the next couple of weeks which, when completed, will relieve neighborhood angst relative to traffic that has occurred as a result of reduction in lanes through the intersection. Construction will continue in the area until completion of the project, which is anticipated for spring of 2018. The westbound on-ramp and eastbound off -ramp at Lemon Avenue are projected to be opened in January/February 2018. At that point, construction will continue on the eastbound on-ramp and the ultimate closure of the existing eastbound ramps at Brea Canyon Road/Golden Springs Drive. G. SR -57/60 Confluence Project—SCE/Young - Construction continues on this project. Various nighttime only lane closures are occurring along Grand Avenue during evening hours at which time traffic is being detoured through the arterials (Diamond Bar Boulevard and Grand Avenue). Staff directed the contractor to be more cognizant of keeping the detour signs covered during daytime hours and turning off the changeable message board along the SR -57 southbound during daytime hours. Since making the request, the contractor has complied. There will be a closure tonight beginning at 1:00 a.m. and ending at 6:00 a.m. along Grand Avenue in the northbound direction between the existing westbound off -ramp to the northerly limits within the City of Industry. H. Grand Avenue/Golden Springs Drive Intersection Improvements Update— SCE/Young — This project continues with design. Staff recently forwarded comments regarding the landscape design to the City's consultant to be addressed so that the design can be finalized. The project was originally targeted to go out to bid in September; however, Diamond Bar and City of Industry continue to work on a mutual agreement to move forward with the project. Until that agreement is executed, the project will not go out to bid. Morning Canyon Road Rehabilitation Project — SCE/Young — This project has been completed. However, review of the pavement condition indicates that it does not meet specification in certain sections. This means the contractor will have to grind certain portions of the pavement to bring it into compliance with spec after which the contractor will install a slurry seal over the patchwork. OCTOBER 12, 2017 PAGE 5 T&T COMMISSION TR 63623 — Southpointe Residential Development/Larkstone Park — AE/Aoun — The first three phases of the residential development have been completed and phase IV is nearing completion. Residents have moved in to the first two phases as construction of the remainder of the project continues. Larkstone Park is nearing completion. The contractor will schedule a walkthrough with City staff to ensure the park is up to standard after which, there will be a 120 -day maintenance and establishment period before the City formally accepts the park and opens it to the public. K. Diamond Bar Ranch Shopping Center (Old Kmart) — Development Update AE/Aoun — Sprouts had its successful grand opening yesterday. The main shopping center driveway is now open to the public and both driveways along Gentle Springs Drive have been repaved and have opened to the public as well. The rest of the development continues to be constructed including Chipotle and Coffee Bean, which will hopefully open before year end. Ross is targeted to be open sometime in February 2018. Plans for the Habit Burger are currently under review, which involves a new building across the driveway from Coffee Bean and Sprouts and for which there is no opening date as yet. L. Tin Drive Name Change — AE/Aoun — This item has been tabled and the name will remain unchanged for the time being. Staff sent notification to the affected residents and received negative feedback on the proposed change of name. After further discussion it was determined that the item would be tabled. VI. SCHEDULE OF FUTURE CITY EVENTS: As reported by VC/Quan. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Vice Chair Quan adjourned the meeting at 7:22 p.m. The foregoing minutes are hereby approved this day of 2017. Respectfully Submitted, David G. Liu, Secretary Attest: Vice Chair Cynthia Quan