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HomeMy WebLinkAbout09/28/2017 PRC Agenda - Regular MeetingParks & Recreation Commission AGENDA Thursday, September 28, 2017 7:00 p.m. THE WINDMILL ROOM at DIAMOND BAR CITY HALL - 1St FLOOR 21810 Copley Drive Diamond Bar, California Chairperson Manisha Sulakhe Vice -Chair Benny Liang Commissioner Dave Grundy Commissioner Lew Herndon Commissioner Kim Hsieh Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available for public inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title /I of the Americans with Disabilities Act of 1990, the City of Diamond Barrequires that any person in need of any type of special equipment, assistance or accommodation(s) in orderto communicate at a Citypublic meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking " The City of Diamond Bar uses recycled paper in the Windmill Room. ;Oe• and encourages you to do the same. City of Diamond Bar PARKS AND RECREATION COMMISSION MEETING RULES The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the public may address the Commission on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to address the Commission should be submitted in writing to the Secretary of the Commission. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Commission. Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and questions are welcome so that all points of view are considered prior to the Commission making recommendations to the staff and City Council. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Commission. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item that is not on the posted agenda. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. The service of the cordless microphone and sign language interpreter services are available by giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060 between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Commission, Recordings of Meetings (909) 839-7060 General Information (909) 839-7060 CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THURSDAY, SEPTEMBER 28, 2017 — 7:00 PM THE WINDMILL ROOM at Diamond Bar City Hall —1St Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the. Parks and Recreation Commission is to: ❑ Provide — ❑ Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, HERNDON, HSIEH, VICE -CHAIR LIANG, AND CHAIRPERSON SULAKHE MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. SEPTEMBER 28, 2017 CALENDAR OF EVENTS: PAGE 2 PARKS & RECREATION COMMISSION Tuesday, October 3 — City Council Meeting — 6:30pm — AQMD Main Auditorium — 21865 Copley Drive, Diamond Bar Saturday, October 14 — Barktober Fest — 9:00am—1:00pm — Pantera Dog Park — 738 Pantera Drive — Diamond Bar Saturday, October 14 — Senior Excursion —47th Annual Big Bear Lake Oktoberfest Level 2-3 — 10:30am — 6:30pm — The Diamond Bar Center — 1600 Grand Diamond Bar — Departs DBC @ 10:30am Tuesday, October 17 — City Council Meeting — 6:30pm — AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Thursday, October 26 — Parks and Recreation Commission Meeting — 7:00pm — The Windmill Room at City Hall — 21810 Copley Drive — Diamond Bar Tuesday, October 31 — Fall Fun Festival — 4:30pm — 8:30pm — Heritage Park Community Center — 2900 S. Brea Canyon Road — Diamond Bar Wednesday, November 8 — Veterans Celebration — 9:00 — 11:00am — Diamond Bar Center — 1600 Grand Avenue — Diamond Bar Thursday, November 9 — Senior Excursion — 9:00am — 5:00pm — Morongo Casino Level 1-2 — Diamond Bar Canter — 1600 Grand Avenue — Diamond Bar Departs DBC @ 9:00am Thursday, November 16 — Senior Excursion — 9:00am — 5:00pm — Long Beach Aquarium — Level 2-3 — Diamond Bar Center — 1600 Grand Avenue — Diamond Bar — Departs DBC @ 9:00am CONSENT CALENDAR 1.1 Approval of Minutes for August 24, 2017 Regular Meeting 2. INFORMATION ITEMS 2.1 Recreation Program Update — Andee Tarazon, Recreation Supervisor 1. Recreation Report — Day Camp - Jordi Ubaldo, Recreation Specialist 2.2 Maintenance Report — Anthony Jordan, Parks & Maintenance Superintendent 1. Power Point Presentation — Pantera Park 2.3 C.I.P. Projects — Ryan McLean, Assistant City Manager 1. Longview Park South 2. Sycamore Canyon Park Trailhead SEPTEMBER 28, 2017 PAGE 3 PARKS & RECREATION COMMISSION 3. YMCA Property 2.4 List of pending Commission requests — Ryan McLean, Assistant City Manager 3. OLD BUSINESS — None 4. NEW BUSINESS — None 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 AUGUST 24. 2017 CALL TO ORDER: Chair/Sulakhe called the Parks and Recreation Commission meeting to order at 7:04 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Herndon led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Lew Herndon, Kim Hsieh, Vice Chair Benny Liang, and Chair Manisha Sulakhe Absent: Commissioner Dave Grundy was excused Staff Present: Ryan McLean, Assistant City Manager; Andee Tarazon, Recreation Supervisor; Jason Williams, Facility and Asset Maintenance Technician; Andrea Nino, Recreation Coordinator, and Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by ACM/McLean. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for July 27, 2017 Regular Meeting. C/Herndon moved, C/Hsieh seconded, to approve the Minutes of the July 27, 2017 Meeting. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS ABSTAIN: COMMISSINOERS ABSENT: COMMISSIONERS 2. INFORMATIONAL ITEMS: Herndon, Hsieh, VC/Liang None Chair/Sulakhe Grundy 2.1 RECREATION PROGRAM UPDATE — RS/Tarazon C/Herndon asked why was staff requiring that the 3 on 3 participants attend school in Diamond Bar and not be residents only. RS/Tarazon said the program includes ages up to 18 and the City would not want participants that are 18 and have graduated high school. 2.1.1 4th of July Evaluation and Financial Summary — RC/Nino AUGUST 24, 2017 PAGE 2 P&R Chair/Sulakhe said she attended the July 4th event. She was accompanied by a handicapped guest and they had to use an elevator to get to the event. Going down was fine but coming up was not fine. No one mentioned the 3-D glasses and associated costs. RS/Tarazon explained there was no cost because the 3-D glasses that were handed out this year were left over from last year. Chair/Sulakhe said she heard from other people that the event was a little too long -and monotonous. ACM/McLean said staff would take that comment under advisement. Chair/Sulakhe said she saw a lot of people enjoying the event. She felt the shuttle cost was a little high. RS/Tarazon said the high cost is due to the fact that is run on the 4th of July Holiday which means the City is paying a higher price than it would for the same shuttle service on a regular non -holiday. In addition, their drivers are paid overtime for working on a holiday. This is part of running this type of operation on the actual day of the event which is a holiday. There were slightly more than 100 cars parked at South Pointe Middle School and estimating 3-4 passengers per car that would mean that 300 to 400 people use the shuttles. In addition, all of the shuttles are handicap accessible for which the City paid an extra fee. Chair/Sulakhe said her concern was that when handicapped individuals are dropped off at the high school they have to walk down to the elevator. RS/Tarazon said there are two different access points that have access with ramps from the elevator excluding the one Chair/Sulakhe used going from the elevator. Entering off of Brea Canyon Road there is a ramp from the football field. Also, anyone dropped off in front of the high school can walk toward the tennis court onto the field via a flat surface. Shuttles are stationed on Diamond Bar Boulevard which allows for access via a flat surface through to the field. 2.2 MAINTENANCE REPORT — FAMT/Williams C/Hsieh asked if the City paid for repair of the guard rail and ACM/McLean explained that the City's Risk Manager negotiates with the at -fault driver's insurance companies to recover funds after staff completes the repairs. C/Hsieh said that it appeared to her that the light fixtures on the bottom where the concrete is were taken out and she wondered if the concrete would be filled in because water is pooling in a couple of the fixtures. FAMT/Williams responded that the light poles are part of a future CIP for which staff is preparing the design phase to correct that problem which is an issue that has been ongoing for a number of years which is a result of the way the poles were installed. The footings were installed below -grade which creates a ponding effect at all times. The problem can be mitigated by redoing the footings to bring them above -grade to create a watershed which is a project that is currently being worked on by the Public Works Department. AUGUST 24, 2017 PAGE 3 P&R COMMISSION 2.2.1 Power Point Presentation — Summitridge Trail — FAMT/Williams 2.3 LIST OF PENDING COMMISSION REQUESTS —ACM/McLean In response to C/Herndon regarding issues on Diamond Bar Boulevard near the Albertson's Shopping Center which included some sidewalk displacement as well as, graffiti, the Public Works staff checked the site and noted the issues and repaired them. Last week the City closed escrow on two parcels adjacent to the Pony League property and directly across the street from the YMCA facility, the location that has been designated for a Neighborhood Park by the City Council. With the close of escrow staff can now begin the process of design that will likely include some neighborhood meetings, presentations to the Commission and so forth which will be forthcoming in the next year or so. C/Hsieh requested that the V -Ditch is very inconvenient to walk down the shorter stairs at Pantera Park and wondered if it was possible to have a bridge across the V -Ditch. ACM/McLean said that staff would look into the matter and report back to the Commission. Chair/Sulakhe said she requested an item on April 28th and there has been no action. ACM/McLean said that Chair/Sulakhe was correct. There is not currently money budgeted for that item and it is not currently on the CIP list. Staff looked at that item last year as part of a lighting project, but it exceeded the cost of that lighting project which means that funds would have to be available which are not available in the current budget. It would require action to get the funding and staff can look at reviewing this matter again to determine whether it could become part of a standalone project. Chair/Sulakhe asked if ACM/McLean had an estimate for the cost and ACM/McLean said he did not. When the City does public works projects this type of item is a new project that requires bids and staff must go through the process to acquire those bids. It is not a maintenance option where it can be installed by staff. Chair/Sulakhe felt it would enhance events at the Diamond Bar Center if it were lighted up in the area and that it would also help with safety issues. Chair/Sulakhe again voiced her desire to have lighting in that area for safety reasons. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Hsieh thanked staff for their presentations and for the outstanding work with the Volunteens and support to the Commission. VC/Liang said he was unable to attend the July 4th Blast. Based on comments AUGUST 24, 2017 PAGE 4 P&R COMMISSION made this evening he commented that to set up such a large event that hosts about 7,000 viewers is a huge event that requires a lot of coordination, especially with public safety agencies including the Sheriff's and Fire Departments. His hat is off to all who participated and did such a great job in putting the event together. Of course, it is impossible to please everybody. He too, is a public servant. For his smaller events he has a much larger staff he can utilize and he believes City staff is very, very efficient. He was at Diamond Bar Center last week and it continues to be a very good facility. His colleagues tell him it is the best place to have a meeting and the customer service is excellent and the facility is always well maintained. Thank -you to staff for all of their hard work. C/Herndon complimented staff. He feels that the 4th of July is a great event and he is disappointed that the costs keep going up which seems to be an ongoing problem with most efforts these days. Let's try to keep the costs under control as much as possible — great job on everyone's part. VC/Liang said that costs go up due to inflation. Chair/Sulakhe thanked staff for the great meeting tonight. She missed the last meeting which was Concerts in the Park which was excellent. A lot of families participated. The Steep Canyon Trail is awesome. She has not tried all of the trails but intends to do so. She would like to see a small disposal area for cigarette butts which can be a fire hazard. The rattlesnake advisory is on the website which is great. She thanked backup staff members RS/Tarazon and FAMTMilliams for their participation and presentations. She looks forward to the basketball season. ADJOURNMENT: Upon motion by C/Herndon, seconded by C/Hsieh and with no one objecting and no further business before the Parks and Recreation Commission, Chair/Sulakhe adjourned the meeting at 7:58 p.m. The foregoing minutes are hereby approved this day of 12017. Respectfully Submitted, RYAN MCLEAN, SECRETARY Attest: MANISHA SULAKHE, CHAIRPERSON PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: CHRISTY MURPHEY, RECREATION SUPERINTENDENT SUBJECT: SEPTEMBER RECREATION PROGRAM UPDATE MEETING DATE: 9/28/2017 Community Recreation Guide — Fall 2017 Recreation Guides are currently available at the Diamond Bar Center, City Hall and online. Contract Classes Summer Session — The Summer session began June 4 and ran through September 3. The season concluded with 803 students enrolled in 174 classes. We continued to see the popular trends with Basketball, Tennis and Baby Ballet this season. Fall Session — The Fall session began on September 5 and will run through December 23. Registration opened on August 1 and as of September 19 there are 441 students enrolled in 206 available classes. There are several new classes; Let's Hike, Paying for College, Senior Ballroom Dance, Financial Planning, Waltz & Merengue, Tango & Rumba, Beginning Jazz, Kids Ballroom, Mini Basketball League and more! Senior Programs Senior Classes — Mt. San Antonio College partners with the City of Diamond Bar to offer 14 free classes to seniors at the Diamond Bar Center and Heritage Park. The classes vary from exercise to fine arts. Most of these classes are filled to capacity. The fall session began on August 28 and will conclude December 15. Highlight class of the month: On Saturday, September 30 and Sunday, October 1 we are offering a free Pickleball demonstration at Maple Hill Park. Pickleball is a combination of badminton, ping pong, and tennis. No sports experience is necessary to Packet` P.g: 5 join the demonstration. It is a simple game and a lot of fun for all ages and skill levels. Currently we have 29 on our interest list. Senior Seminars 9/11 Stress Management — 8 participants 9/18 Vision and Eye Health — 7 participants Senior Activities and Services • Mahjong every Wednesday — 40 per session on average • Bingo every Tuesday and Friday —180 per session on average • Complimentary Legal Services 1st Wednesday of each month — 4 appointments were booked for September Senior Special Events Italiano Night — There are currently 138 seniors are signed up to attend the Italiano Night Senior Dance on Thursday, September 21. Frantone's Catering is providing the food and the ever so popular Keith Johnson Entertainment will provide the music. Evergreen Senior Club — The Evergreen Senior Club will hold their quarterly birthday celebration at the Diamond Bar Center on September 28. Their expected attendance is 300 seniors. The festivities include lunch, performances and birthday cake. Senior Groups and Clubs — Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: • The Diamond Bar Senior Citizen's Club has 347 members and meets each Tuesday with approximately 171 at each meeting. • The Diamond Bar Evergreen Club has 345 members and holds classes throughout the week. • The Diamond Age Seniors has 205 members and meets each Monday, Wednesday, and Friday. • The Sunshine Seniors has 810 members on their books — 230 attend their programs on a regular basis. They meet the second and fourth Sunday of each month and every Saturday • The Super Diamond Age Seniors has 209 members and meets each Tuesday, Thursday, and Friday. Senior Excursions — Diamond Bar Day at the Fair — The September 14 trip was cancelled due to low enrollment. Facility Rentals Diamond Bar Center — The Diamond Bar Center was the location for a total of 43 private, business and non-profit rentals during the month of August. There were 16 church rentals, 1 Toastmasters meeting, 5 seminar/meetings, 3 birthday parties, and 1 luncheon. There were also 11 weddings, 1 pre wedding event, 3 bridal showers, 1 going away party and 1 celebration of life. A total of $59,884.90 in rental fees was collected during the month of August for Diamond Bar Center rentals. In August 2016 a total of $63,868.25 was collected. Additionally, we were able to add a new Recreation Leader III to Facilities this month to assist front desk coverage, monitoring rentals, and completing reservation contracts. During the month of August we had one of our most successful cleaning weeks. Public Works staff were able to complete a variety of projects which included surveying the levels of the facility foundation and replacing doors throughout the facility. Our facility attendant team was able to tackle the cleaning of all of our tables and chairs, windows inside the facility, surfaces and carpets. We also had the opportunity to surplus old equipment that was recently replaced and clean out and reorganize our storage spaces. Heritage Room — There have been 7 rentals of Heritage Park Community Center for the month of September. Rentals include 4 church services, 1 christening, 1 Mah Jong tournament and 1 birthday party. Total revenue for these rentals is $1,310.00. The revenue for September 2016 was $1,340.00. Pantera Room — There has been 1 rental of Pantera Park Community Center for the month of August which was a birthday party. Total revenue for this rental is $122.50. The revenue for August 2016 was $437.50. Picnic Reservations — As of September 9, there have been 23 picnic reservations made for the month of September. There has been 3 at Ronald Reagan, 5 at Pantera Park, 1 at Heritage, 3 at Maple Hill and 11 at Sycamore Canyon Park. The revenue of these picnic rentals is $850.00. The revenue for September 2016 was $750.00. Youth Programs Tiny Tots — The Fall Session for Tiny Tots started on Monday, August 21 and will conclude on Thursday, November 9. No Classes were held on Monday, September 4. There are currently 20 students enrolled in the 3 -4 -year-old class offered Tuesday & Thursday and 16 enrolled in the 4 -5 -year-old class offered Monday, Wednesday, and Friday. This session is titled "Learning is as easy as 1 2 3" and focuses on combing stories, songs, art projects and playtime that will help foster growth and development. The Tiny Tots Holiday Mini Session will start on Monday, November 13 and continue through December 15. There will be no classes the week of November 20-24. Registration opened on Monday, July 17 for Diamond Bar residents and on Monday, July 31 for non-residents. The priority registration policy has changed to give all Diamond Bar residents an equal opportunity to participate in this recreation enrichment program. There are currently 10 students enrolled in the 3 -4 -year-old class and 10 in the 4 -5 -year-old class. The mini session will focus on holiday themed activities and stories and receive a special visit from Santa Clause. DB 4Youth — DB 4Youth met on Tuesday, August 29 for their regular monthly meeting. Recreation Staff greeted the teens with an ice cream social to welcome them back for a new school year. Also, everyone participated in a show & tell ice breaker activity. Teens were asked to bring an item to show & tell among their peers, this gave all new and returning members an opportunity to meet one another. DB 4Youth was updated on all upcoming volunteering events for the fall/ winter such as Barktoberfest on Saturday, October 14 and Fall Fun Festival on Tuesday, October 31. The group also plans to have a Halloween social "Spookatcular Movie Night" on Friday, October 13th from 6pm — 9pm at Heritage Park. The group will pick the movie and activities at the September meeting. Volunteens — New this year, Recreation staff hosted a Volunteen Recognition which took place on Tuesday, August 22 from 6pm — 8pm at Heritage Park Community Center. Volunteens and their parents were invited to celebrate the accomplishments of the youth. The event featured a program overview, thank you video, summer slide show, certificate presentation and light refreshments. The program overview contained a presentation that displayed the total amount of hours volunteered in ten weeks and the breakdown of where the hours were spent during the summer. A total of 59 Volunteen's assisted with the following programs tallying a total of 4,641 hours. • Senior Programing — 255 Hours • Tiny Tot's — 355 Hours • Concerts and Movies in the Park — 388 Hours • Summer Day Camp — 3,628 Hours A full program evaluation and financial summary will follow in a future Commission report. Summer Day Camp — Program Evaluation and Financial Summary attached. Youth and Adult Sports Adult Co -Ed Volleyball — The fall session for adult volleyball will start on October 2, 2017 and conclude on November 20. There will be no play on Monday, October 9, due to Columbus Day. We are still accepting registration for $28 participants receive 7 weeks of play from 7-9pm at South Pointe Middle School. This program is perfect for all skill levels and a great chance to go out and meet new people. Table Tennis — The Table Tennis program continues play at Heritage Park on Tuesday (average of 11 participants), and Thursday (average of 13 participants). Open play takes place from 6-10pm. We provide three table tennis tables for drop-in users. Recreation staff is continually monitoring this program with recommendations and changes looking to take effect in 2018. Field Allocation — All our user groups' seasons have begun and are in full swing. All of our parks are looking busier with games happening every weekend. A few of the major user groups are AYSO soccer, Diamond Bar Soccer League and Diamond Bar Girls Softball. All eleven groups who turned in paperwork and were granted field space this allocation period are all now out at the parks. Recreation staff is monitoring the fields closely to ensure that each group is using its appropriate field space. There are now three dedicated Recreation Leader W's assigned to fields. Since early 2017 we have had two vacancies. However, we are fully staffed now and are excited to have new staff out at the parks. The new staff have received two in-depth trainings over the last month that included a review of current job duties and new procedures for checking on user groups. Like all positions, the Recreation Leader III's assigned to fields are an essential part of our field operations. They are in charge of doing daily checks out at the parks to make sure all the user groups are using the space their allocated space. They are also doing weekly park inspections on all of our parks in the city, acting as a second pair of eyes to the public works staff. The majority of issues the field attendants report are lights that are out, restrooms and drinking fountain problems, and irrigation/field matters. Most issues are reported to staff by user groups or people frequenting the park. Youth Basketball Program — Planning for the program continues with recreation staff securing bids for officials and jerseys. Additionally, staff is currently working with both WVUD, PUSD, and Mt. Calvary Lutheran School for gymnasiums to conduct the program. Staff is also busy working on ideas to enlist more volunteer coaches, a piece of the program that has been struggling over the past several years. This 8 -week program is designed to teach the skills and fundamentals of basketball to children ages 4-14 in a fun, safe, and recreational environment. The registration fee is $89.00 per child and $84.00 for additional children in the same family, and includes a team shirt and participation medal. Save the Date! — "Rock the Court" 3 on 3 Teen Basketball Tournament Join us on Friday and Saturday, November 3 & 4 for our inaugural teen basketball tournament. The tournament will host two different age divisions: 14-16 and 16-18, each participant must be a Diamond Bar resident and attend a Diamond Bar school. School identification will be required. The event will take place at Pantera Park basketball courts. Please be on the lookout for additional information and more details. Special Events Concerts in the Park/ Movies under the Stars — Program Evaluation and Financial Summary attached. Diamond Bar Day at the Fair — The City celebrated Diamond Bar Day at the Fair on Thursday, September 14. The day's festivities included participating in the Kids Expo, welcoming schools to the fair and passing out giveaways to the children, followed by the Community Hero Reception and Award Ceremony where three Diamond Bar residents were recognized for the dedication to their community. This year Diamond Bar honored J.K. Chun (senior), Linda Headlee (adult), and Rhiston Yu (youth) as its heroes. Diamond Bar was also well represented with two city vehicles, the LA Sheriff's patrol cars, and 4 floats in the parade! Barktober Fest — Saturday, October 14, 2017 — Come have a tail -wagging good time with your four legged friend. The City will be hosting a Halloween themed event for dog owners at Pantera Dog Park from 9am to fpm. Activities throughout the day include: costume contest, photo station, giveaways, vendors featuring pet products and services, music, and dog games. Fall Fun Festival — The City's annual Fall Fun Festival will take place Tuesday, October 31 from 4:30pm to 8:30pm at Heritage Park. The event is designed for families with children ages 2 to 8 to enjoy a scare -free Halloween filled with crafts, games, prizes and picture -taking opportunities. Admission is free; however, participation in games or crafts requires the purchase of a $5 punch card (good for 10 games). Attachments: A. Day Camp Program Evaluation 2017 B. Day Camp Financial Summary 2017 C. Concerts and Movies Program Evaluation 2017 D. Concerts and Movies Financial Summary 2017 Program Evaluation and Financial Summary Program Title: Summer Day Camp 2017 Date: September 9tn 2017 Evaluation Prepared by: Jordi Ubaldo & Lizette Rayela PROGRAM OVERVIEW Summer Day Camp was held at Heritage Park Community Center from June 51h through August 111n offering our residents a total of 10 weeks. Summer Day Camp consisted of many daily components such as crafts, organized sports, educational activities, mid -weekly major & minor excursions, local outdoor hikes, and pool visits. Our program operated from 7am - 6pm, Monday through Friday, hosting between 90-100 campers on a daily basis. We serviced an average of 82% of Diamond Bar residents and 18% non- residents throughout the ten week period. Below is a sample of our daily schedule. Monday: 7am-8:45am: Check in/Indoor Activities 9am-9:45am: Outdoor free play 9:45am: Morning Round up/Announcements 10am-12pm: Morning Rotations Craft: Popsicle & Ice-cream Craft Indoor Activity: Icebreakers/People Bingo Outdoor Activity: Relay Tic Tac Toe 12pm-1:45pm: Lunch and Outdoor Free play 1:45pm: Afternoon Round up/Announcements 2pm-4pm: Afternoon Rotations Craft: DIY paper boats Indoor Activity: Charades/Hangman Outdoor Activity: Human Pac man game 4pm-5:45pm: Snack time and free play 5:45pm-6pm: Check Out Weekly major excursion are a huge draw for our program since we visit some of SoCal's best summer attractions Disneyland's California Adventure & Disneyland Park, Knott's Berry Farm, Queen Mary, Discovery Cube OC, Raging Waters, La Mirada Splash, Outdoor Education Center. Some of the minor excursions are Brea Plunge, Chino Hills Harkin's Movie Theater, Jumping Jacks, Corona Del Mar, Skate Express, Oak Tree Lanes, and Laser Quest. The planning process started in January among part time and full time Recreation staff to discuss summer camp themes, staff scheduling, weekly excursion visits, buses, craft projects, activities list, and inventory of all summer camp equipment. Recreation staff also underwent training through Playworks, a non-profit organization who uses the power of play to create a safe, fun, and healthy play environment. Staff was taught the importance of every kid being included, be active, and how to build valuable social & emotional skills. Other trainings also took place on site that included camp logistics from opening & closing camp, excursions procedures, bus loading, on site activities, and safety procedures. FINANCIAL IMPACT Summer Day Camp program generated a total of $167,065. As outlined in the attached financial summary, program costs of $157,335.03 were incurred, with the largest cost centers being City staff, excursions, and buses. The chart below showcasing the program cost since the start of January until mid-August. Excursions 29% PROGRAM COST Transnortation 0 City Staff 52 portation ® City Staff ea Excursions Because of long-term planning by full-time staff in the months preceding the program, all staff time was not accounted for as a direct cost. STAFF OBSERVATIONS Each year following the event, staff conducts a self-evaluation to identify areas in which the events can be further improved. This year, staff noted the following: 1) Pre -Registration • Evaluate registrations forms • Redesign camper profile, parent packet • Evaluate & review all Summer Day Camp policies o (check-in/check-out, staff to camper ratio, camp shirts, safety measures, medication, allergies, illness, medical attention, rules, consequences, and heat) • Review T-shirt distribution procedures 2) On -Site 3) Off -Site • Look for staff development training that include the following topics: Customer service, child abuse, inclusion, bullying, emergency drills & evacuations • Schedule consist staff to help create a routine environment • Budget for (10) walkie-talkies $1500 in supplies • Change major & minor excursion Ratio 5:1 • Include a check-in deadline for excursions on weekly calendar to parents • Research new excursions sites— look for educational opportunities General Fund Expenditures Prop A Revenue CITY OF DIAMOND BAR YOUTH DAY CAMP FINANCIAL SUMMARY SUMMER DAY CAMP 2017 $ 129,985.03 $ 27,350.00 $ 167,645.00 Program Cost $ 157,335.03 Difference $ 10,309.97 REVENUE: (001-34760) $176,500 $ 167,645.00 Week (5) x 100 participants x $165 $ 16,500.00 Week (1,2,3,4,6,8,9) x 650 participants x $175 $ 113,750.00 Week (7 & 10) x 199 participants x$185 $ 36,815.00 58 Extra Tee Shirt $ 580.00 PERSONNEL SERVICES $ 75,684.88 Part - Time (001.5350.40030) $ 68,057.10 (3) Recreation Leader 111787.50 hours $ 14,218.87 (6) Recreation Leader 11 1084.50 hours $ 14,696.55 (19) Recreation Leader 13079.75 hours $ 33,704.23 (3) Recreation Worker 512 hours $ 5,437.45 Full -Time (001.5350.40020) (1) Recreation Specialist Overtime Personnel Services (40000) 338.58 Worker's Compensation (40083) @ 3.0% $ 2,052.02 Medicare (40085) @ 1.45% $ 996.65 Social Security (40085) @ 6.2% $ 4,240.53 SUPPLIES (001.5350.41200) $10, 784 $ 7,881.40 Arts & Crafts $ 841.08 Equipment $ 399.78 Office Supplies $ 258.86 Snack & Water Supplies $ 1,310.70 Staff lunches $ 818.39 Tee Shirts (Campers & Staff) $ 3,822.78 Wristbands $ 429.81 PRINTING (001.5350.42110) $1, 000 $ 1,431.78 Postcards $ 625.32 Registration Form $ 806.46 EDUCATION & TRAINING (001.5350.42340) $760 $ - Training ADMISSIONS (001.5350.42410) $44,465 $ 42,936.97 Excursion Admission & Parking Fees $ 42,936.97 Entertainment/Activities Conflict Resolution Trai PROP A (112.5350.45310) $27,200 Bus Transportation $ 27,350.00 2.b $ 2,050.00 27,350.00 Program Title: Date: Evaluation Prepared by: Program Evaluation and Financial Summary Concerts/Movies in the Park September 7, 2017 Andrea Nino, Recreation Coordinator EVENT OVERVIEW — CONCERTS IN THE PARK The 2711 Annual Summer Concert in the Park Series was held at Sycamore Canyon Park from 6:30pm-8:OOpm every Wednesday night starting June 14 and continuing through August 2 (no concert July 5). Each week the event featured a live band, food concessions provided by local non-profit organizations or food trucks, City sponsored information booths, and children's activity area. The July 26th concert "Cold Duck"- a 70s top 40 band, was sponsored by the Diamond Bar Community Foundation who donated $2,000 towards this event. On August 2nd concert goers participated in Diamond Bar Night Out where they received an opportunity to meet the men and women that keep Diamond Bar safe. The Los Angeles County Sheriffs and Fire Departments were on site to promote programs and educate the community on how they could help keep Diamond Bar a great place to live, work and play. Concerts provides a fun and entertaining environment where adults and children of all ages can dance and sing along to their favorite songs. There is no admission to attend and free shuttle service is provided from the Diamond Bar Golf Course to Sycamore Canyon Park. EVENT OVERVIEW.— MOVIE UNDER THE STARS Movies under the Stars operated at dusk following each concert. For the past ten years attendees have been asked to simply turn their chairs around and enjoy the Diamond Bar inflatable big screen. The crowd was kept entertained during the transition from concerts to movies by commercials prepared by the City's Public Information Department. The commercials featured up -coming special events, emergency preparedness information, and snapshots in the community. All movies were rated PG with a running time between 80 to 110 minutes. Swank Motion Pictures, which has the largest non -theatrical movie selection in the United States, provided the movie licensing. The inflatable screen which was purchased in 2006 has a projection surface of 20ft x 11ft with of frame size of 26ft x 20ft. STAFFING AND PREPARATION Staffing was provided by full and part-time employees from the Parks and Recreation and Public Works Departments. Traffic and crowd control support was provided by the Los Angeles County Sheriff's Department. AMR and CARE ambulance transportations were also on site to provide first responder coverage. There were no participant injuries reported throughout the series. The City's Volunteen program assisted with the operation of each concert and the transition between concerts and the movies. Approximately ten volunteens attended each concert to help assist staff with set-up and tear down, operate the children craft area, monitor playgrounds, assist patrons on and off the shuttles and pass out promotional materials. The volunteens were a vital part of the operational success at each concert. In order to prepare for this series of events multiple City departments had to coordinate months in advance for vital equipment evaluation, logistical layout and event implementation. It is crucial to ensure that all the equipment necessary to facilitate the events are in well working order, such as the movie screen and projector, speakers and power cords. The evaluation of the equipment must take place in advanced with enough time to order replacements if necessary. Band selection and contract agreements are also completed by February. The selection of bands and movies are a time consuming project. Recreation Supervisor, Andee Tarazon, spent hours listening to band demos and reading movie reviews to select the perfect parings for Diamond Bar. The success of the concert and movie series is attributed to the preparedness of staff, attention to details, and the communication between City Departments and outside agencies. FINANCIAL IMPACT The Concerts in the Park and Movies under the Stars series is a free public event that generate no revenue besides the $2,000 donation provided by the Diamond Bar Community Foundation. As outlined in the attached financial summary, the total direct cost of the entire series is $53,691.69 with a breakdown of $7,670.24 cost for each concert/movie event. The largest financial impact came from the Concerts in the Park account that incurred the cost of the bands, sound services, shuttle services, and movie rentals. In addition, personnel services do not fully account for all the related cost, due to planning taking place months in advance. The following is an annual expenditure comparison. Fiscal Year General Fund and Prop A Expenditures 2017/18 $53,691.69 2016/17 $52,659.59 2015/16 $57,101.59 2013/14 $38,917.50 2012/13 $39,522.75 STAFF OBSERVATIONS Following the event, staff conduct a self-evaluation to identify areas in which the event can be further improved. This year's recommendations included: 1. Advertise the food trucks on the website, printed promotional materials, and the City's Social Media accounts. 2. Retain adequate staff from contractors for custodial services to monitor restrooms and park during event. Budget additional $1,000 in contract services to cover the cost. 3. Budget additional $6,000 in Prop A funds to cover shuttle cost. 4. Work with DB 4Youth to offer teen activities during the concert. 5. Work with Public Works and Sheriffs Department to develop a new traffic plan. CITY OF DIAMOND BAR CONCERTS/MOVIES IN THE PARK FINANCIAL SUMMARY -- CONCERTS IN THE PARK 2017 As of 9.07.17 PROJECTED GENERAL FUND EXPENDITURES $ 49,910.40 PROJECTED REVENUE $ 2,000.00 PROJECTED PROP A $ 11,000.00 PROJECTED PROGRAM COST $ 58,910.40 ACTUAL GENERAL FUND EXPENDITURES $ 39,254.44 ACTUAL REVENUE $ 2,000.00 ACTUAL PROP A $ 16,437.25 ACTUAL PROGRAM COSTS $ 53,691.69 DIFFERENCE BETWEEN PROJECTED AND ACTUAL COSTS $ 5,218.71 REVENUE PROJECTION (001-5350-34720) $ 2,000.00 1 Concert DB Community Foundation $ 2,000.00 PERSONNEL SERVICES $ 7,763.97 Projected Presonnel Services $12,935.40 Part- Time (001.5350.40030) $ 5,764.07 Event (1) Specialist - 31.5 hours @ $18.03 $ 567.95 (2) Leader II - 37.5 hours @ $12.32 $ 924.00 (6) Leader I - 57.5 hours @ $10.89 $ 3,757.05 (1) Worker- 48.5 hours @ $10.62 $ 515.07 Full - Time (001.5350.40020) Event $ 1,386.77 (1) CS Coordinator (OT) - 38.5 hours @ $36.02 $ 1,386.77 Personnel Services (001-535040000) $ 613.13 Worker's Compensation (40083) @ 3.0% $ 172.18 Medicare (40085) @ 1.45% $ 83.58 Social Security (40085) @ 6.2% $ 357.37 SUPPLIES (001-5350-41200) $ 1,673.58 Projected Supplies $2,500.00 Table Covering and Skirting $ - Craft Area $ 581.00 Supplies $ 924.12 Movie Supplies $ 168.46 PRINTING (001-5350-42110) $ 1,571.68 Projected Printing Costs $1,200.00 Flyers/Programs $ 1,321.68 Ad Design $ 250.00 CONCERTS IN THE PARK (001-5350045305) $23,707.21 Projected Concerts Costs $29,375.00 Bands --7 concerts $ 10,800.00 Sound System $ 4,500.00 Concessionaire Reimbursements $ 717.51 Special Event Insurance $ 1,926.00 Vertical Street Banners $ 2,816.25 Banners/Signage $ 791.70 Annual BMI $ 680.00 Annual ASCAP $ 682.75 Annual SESAC $ 793.00 CONTRACT SERVICES (001-5350-45300) $ 4,538.00 Projected Conctract Services Costs $3,900.00 Movie Rentals $ 3,890.00 Janitorial Services $ 648.00 PROP A (112-5350-45310) Projected Prop A Funds $11,000.00 Shuttles $ 16,437.25 PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS & MAINTENANCE SUPERINTENDENT SUBJECT: SEPTEMBER MAINTENANCE REPORT MEETING DATE: 9/28/2017 During the previous month, the Public Works Maintenance staff has been working on various tasks throughout the City. The following is a brief recap of key maintenance items completed: Diamond Bar Center • Installed eighteen (18) new 2x2 LED fixtures in the office and twenty-two (22) new 2x2 LED fixtures in the Sycamore Room. • Re-lamped thirty-three (33) light fixtures in the GVBR and thirteen (13) light fixtures throughout the rest of the facility. • Replaced six (6) lighting ballast throughout the facility. • Installed rivet nuts in the refrigerators for shelving. • Adjusted eight (8) door lock mechanisms throughout the facility. • Repaired locks on feminine hygiene dispenser in lower women's restroom and installed new coin mechanism on dispenser in upper women's restroom. • Installed metal kick trim on front counter. • Installed and painted thirteen (13) sheets of plywood on the lower storage room walls for protection from table and chair carts. • Installed fire lane delineation on floor in lower storage room. • Painted 8" fire system backflow device on Summitridge Drive. • Repaired/re-glued delaminating ceiling tile in the Pine room. • Repaired and sealed exit door threshold in GVBR. Repaired door stop. • Patched and painted walls throughout the facility. • Replaced soiled/damaged carpet tiles as needed. • Removed confetti and streamers from tree adjacent to wedding oval. • Repaired metal door seal on upper storage room door. • Repaired caster on chair cart. • Added an adapter to the faucet in the DBC kitchen. • Serviced water feature weekly (contractor). Drained cleaned and filled water feature additionally as needed. • Performed weekly test on wheelchair lift. • Performed monthly emergency generator test and regularly scheduled maintenance. • Performed monthly exterior lighting maintenance. (Best) Diamond Canyon Park • Performed Park/playground inspections. • Performed irrigation PMI inspections (BV). Heritage Park • Replaced in-line filter for interior drinking fountain. • Installed new park drinking fountain adjacent to softball field. • Removed old and installed all new site furnishings including benches, picnic tables, barbeques and trashcans. Ground down/removed old anchors. • Repaired lighting in Tiny Tot classroom. • Cleared interior drinking fountain drain line. • Painted backstop and dugout benches at softball field. • Performed Park/playground inspections. • Treated park for fire ants. (BV/APM) • Performed monthly exterior lighting maintenance. (Best) • Performed irrigation PMI. (BV) • Replaced malfunctioning irrigation control valve. (BV) Longview North Mini -park • Performed Park/playground inspections. Longview South Mini -park • Performed Park/playground inspections. Lorbeer Middle School • Welded new lock on lighting control box. • Replaced flush valve in women's restroom. • Treated for gopher control. (BV/APM) • Treated field for fire ants. (BV/APM) • Performed irrigation PMI. (BV) Maple Hill Park • Installed new drinking fountain adjacent to tennis courts. Installed new drain line. • Repaired leaking water closet valve. • Replaced basketball goal nets. • Performed Park/playground inspections. • Performed monthly exterior lighting maintenance. (Best) • Performed irrigation PMI. (BV) • Treated park for fire ants. (BV/APM) Paul C. Grow • Performed Park/playground inspections. • Performed monthly exterior lighting maintenance. (Best) • Treated park for fire ants. (BV/APM) Pantera Park • Replaced flag pole halyard. • Installed new doggy drinking fountain in dog park. • Replaced lock cylinder on plumbing alley door. • Cleared slow draining sink in men's restroom. • Replaced "Big Belly" trash can battery to restore operation of trash compactor. • Replaced basketball goal nets. • Performed park/playground inspections. • Performed irrigation PMI. (BV) • Repaired two (2) leaking irrigation mainlines and replaced one (1) malfunctioning irrigation control valve. (BV) • Treated for gopher control. (BV/APM) • Performed monthly exterior lighting maintenance. (Best) • Cleaned v -ditches. (BV) Peterson Park • Replaced "Big Belly" trash can battery to restore operation of trash compactor. Packet Pg. 22 • Treated for gopher control. (BV/APM) • Performed monthly exterior lighting maintenance. (Best) • Performed park/playground inspections. • Treated park for fire ants. (BV/APM) • Cleaned v -ditches. (BV) Ronald Reagan Park • Installed three (3) salvaged picnic tables from Heritage park. Demolished and disposed of three (3) existing pre -cast concrete tables. • Performed park/playground inspections. • Performed monthly exterior lighting maintenance. (Best) • Performed irrigation PMI. (BV) • Repaired leaking irrigation mainline. (BV) • Treated park for fire ants. (BV/APM) • Treated park for gophers. (BV/APM) • Cleaned v -ditches. (BV) Silvertip Park • Performed Park/playground inspections. Stardust Mini -Park • Performed park/playground inspections. Starshine Park • Performed park/playground inspections. • Performed irrigation system PMI. (BV) • Replaced malfunctioning irrigation control valve. (BV) • Performed monthly exterior lighting maintenance. (Best) • Treated park for gophers. (BV/APM) Steep Canyon Trail • Removed and/or cut off exposed or broken bender board along trail. Summitridge Park • Performed park inspections. • Treated park for fire ants. (BV/APM) Sycamore Canyon Park • Replaced "Big Belly" trash can battery to restore operation of trash compactor. • Assisted with the set up and operation of the City's "Concerts and a Movie in the Park" events. Disassembled and stored stage after last event. • Installed twelve (12) new LED exterior building down lights. • Removed and/or cut off broken or exposed aluminum bender board along trail. • Epoxied and re -installed loose/dismantled retaining wall blocks and top caps. • Performed Park/playground inspections. • Performed monthly exterior lighting maintenance. (Best) • Treated park for gophers. (BV/APM) • Cleaned v -ditches. (BV) Washington Park • Performed Park/playground inspections. Performed monthly exterior lighting maintenance. (Best) City Hall/Library • Cleaned monument sign and bollards. Sprayed for spiders and insects. • Installed water sensor cable in server room to detect HVAC condensate buildup. • Re-lamped seventeen (17) light fixtures in the City Hall spaces and seven (7) light fixtures in the Library spaces. Replaced one (1) ballast in library spaces. • Performed monthly emergency generator test and regularly scheduled maintenance. • Performed monthly carpet cleaning in City Hall and Library spaces. (DFS) • Performed monthly exterior lighting maintenance. (Best) • Performed quarterly upholstery cleaning. (DFS) Citywide • Installed a French drain system adjacent to sidewalk east of City Hall to divert groundwater. • Assisted street crews with a concrete spill. • Welded, repaired and adjusted broken gate latching mechanism at district 39 access on Bramford Ct. • Wash, fuel and service City vehicles. • Inspected fire extinguishers and first aid kits at all City facilities. Re -stocked as needed. • Re -stocked pet bags throughout the City. Serviced trash cans at trail heads. • Performed monthly exterior lighting maintenance along Brea Canyon Rd. walkway. (Best) PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: RYAN MCLEAN, ASSISTANT CITY MANAGER SUBJECT: CIP UPDATE - SEPTEMBER 2017 MEETING DATE: 9/28/2017 Longview Park South This park project consists of new playground equipment, ADA access retrofitting, installation of a pet friendly drinking fountain, irrigation system improvements, and landscaping. This project is nearing completion and is expected to open to the public within weeks. Sycamore Canyon Park Trailhead This project was the result of significant winter storm damage and qualifies for Federal Emergency Management Agency (FEMA) reimbursement. Public Works is in the final bid review process for design work, with a design contract recommendation scheduled for City Council consideration on October 17, 2017. Completion of design and construction documents is expected in early 2018. At that time, construction bids will be solicited, with award and construction expected in spring 2018. Weather permitting, the project is expected to be completed by summer 2018. YMCA Property The City is now the owner of the vacant parcel directly across from the YMCA building and adjacent to the PONY fields. The City Council authorized the purchase of the property from the YMCA for use as a neighborhood park. Staff is in the early stages of developing a Request for Proposals (RFP) for design of the park. PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & REQUESTED BY RECREATION COMMISSION FROM: RYAN MCLEAN, ASSISTANT CITY MANAGER SUBJECT: REQUESTS FOR INFORMATION/ACTION - SEPTEMBER 2017 MEETING DATE: 9/28/2017 PARKS AND RECREATION COMMISSION REQUESTS FOR INFORMATION / ACTION September 28, 2017 DATE REQUEST REQUESTED BY RESPONDENT 02.27.2014 Commission would like to review GRUNDY Ryan McLean Heritage Park "special needs" input before the conceptual plans have been finalized to verify "special needs" listed in the plan. No update at this time. 04.28.2016 Request for additional outdoor SULAKHE Ryan McLean lighting at the DBC near the rear Anthony Jordan entrance to the kitchen by the generator. When the DBC Restroom Lighting Upgrades were constructed, staff attempted to include this request as a change order. A review found that no circuit exists at the location making the work much more extensive than previously thought. Therefore, the work could not be completed as it would exceed the approved contract amount as a change order. As is, this Packet,pg. 771 is a standalone project subject to Public Works purchasing requirements. Plans and specifications must be completed by an electrical engineer/architect, construction drawings developed, and formal construction bids solicited. Project is not currently funded and would require City Council authorization and appropriation. Estimated cost of approximately $10,000. 06.23.2016 Request for updated trails map. GRUNDY Ryan McLean This project will be implemented in FY 2017-18. 08.24.2017 Install the following on the Pantera HSIEH Ryan McLean Park Trail: Gazebo at top of overlook Requires grading, footings, pouring of concrete, all of which require heavy equipment/machinery. Providing access to location with heavy equipment/machinery would likely result in destruction of recently completed trail improvements, such developed trails, stairs, swales, natural/native vegetation. Project is subject to Public Works purchasing requirements. Project is not currently funded and would require City Council authorization and appropriation. Estimated minimum cost of $35- 40,000. Bridge over v -ditch Requires engineered solution for stability and hydrology. Project is subject to Public Works purchasing requirements. Project is subject to Public Works purchasing requirements. Project is not currently funded and would require City Council authorization and appropriation. Estimated cost unknown at this time. Signage at end of trail Public Works staff will work with contractors to fabricate signage marking the end of the developed trail. Packet,pg. 771