Loading...
HomeMy WebLinkAbout091917 - Agenda - Regular Meeting City Council Agenda Tuesday, September 19, 2017 Closed Session – 5:15 p.m., Room CC-8 Study Session – 5:30 p.m., Room CC-8 Regular Meeting - 6:30 p.m. The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 JIMMY LIN Mayor RUTH M. LOW Mayor Pro Tem CAROL HERRERA Council Member NANCY A. LYONS Council Member STEVE TYE Council Member City Manager Dan Fox • City Attorney David DeBerry • City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, an d are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agend a item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar’s web site at www.diamondbarca.gov Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV Channel 3, Spectrum Cable Channel 3, Frontier FiOS television Channel 47 and on the City’s website at www.diamondbarca.gov. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days’ notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Cassette/Video tapes of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov General information: (909) 839-7010 Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON SPECTRUM CABLE CHANNEL 3 AND FRONTIER FiOS TELEVISION CHANNEL 47, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV. CITY OF DIAMOND BAR CITY COUNCIL AGENDA September 19, 2017 Next Resolution No. 2017-30 Next Ordinance No. 06(2017) CLOSED SESSION: 5:15 p.m., Room CC-8 PUBLIC COMMENTS: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - GOVERNMENT CODE SECTION 54956.9 - 1 POTENTIAL CASE STUDY SESSION: 5:30 p.m., Room CC-8 PUBLIC OPINION SURVEY RESULTS DISCUSSION. PUBLIC COMMENTS: CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Cantor Paul Buch, Temple Beth Israel ROLL CALL: Herrera, Lyons, Tye, Mayor Pro Tem Low, Mayor Lin APPROVAL OF AGENDA: Mayor SEPTEMBER 19, 2017 PAGE 2 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: Presentation of Certificate Plaque to B.R.B. Restaurant, 1381 S. Diamond Bar Boulevard as New Business for September, 2017. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public t o directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENTS: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting - September 26, 2017 - 7:00 p.m., Windmill Community Room, 21810 Copley Drive (Cancelled) 5.2 Public Open House: Diamond Bar Boulevard Streetscape Project - September 27, 2017 - 6:30p.m. to 8:30 p.m., Lorbeer Middle School, 501 S. Diamond Bar Boulevard. 5.3 Parks and Recreation Commission Meeting - September 28, 2017 - 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.4 City Council Meeting- October 3, 2017 - 6:30 p.m., AQMD Government Center, 21865 Copley Drive 6. CONSENT CALENDAR: All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration. 6.1 CITY COUNCIL MINUTES. 6.1.a Study Session of August 15, 2017. SEPTEMBER 19, 2017 PAGE 3 6.1.b Regular Meeting of August 15, 2017. Recommended Action: Approve. Requested by: City Clerk 6.2 PARKS AND RECREATION COMMISSION MINUTES. 6.2.a Regular Meeting of June 22, 2017 6.2.b Regular Meeting of July 27, 2017 Recommended Action: Receive and File. Requested by: Parks & Recreation Department 6.3 RATIFICATION OF CHECK REGISTER DATED AUGUST 10, 2017 THROUGH SEPTEMBER 7, 2017 TOTALING $ 2,787,642.76. Recommended Action: Ratify. Requested by: Finance Department 6.4 TREASURER'S STATEMENT OF JULY 2017 AND REVISED TREASURER'S STATEMENT OF JUNE 2017. Recommended Action: Approve. Requested by: Finance Department 6.5 AMENDMENT NO. 3 TO CONSULTANT SERVICES AGREEMENT WITH DAVID EVANS & ASSOCIATES, INC. (DEA) FOR LANDSCAPE CONSTRUCTION MANAGEMENT & INSPECTION SERVICES FOR THE SR 60 AT LEMON AVENUE INTERCHANGE PROJECT IN THE AMOUNT OF $13,700 FOR A TOTAL CONTRACT AUTHORIZATION OF $216,845. Recommended Action: Approve, and authorize the Mayor to sign, Amendment No. 3 to Consultant Services Agreement and Approve the Transfer of $13,700 from the Public Works Operating Budget to the Capital Improvement Program (CIP). Requested by: Public Works Department 6.6 ADOPTION OF ORDINANCE 05 (2017) AMENDING THE DIAMOND BAR MUNICIPAL CODE RELATING TO LIMITED COLLECTION PERMIT AND CONSTRUCTION AND DEMOLITION WASTE. Recommended Action: Adopt Ordinance 05(2017): An Ordinance of the City of Diamond Bar amending sections: 8.16.460, 8.16.480, 8.16.490, 8.16.500, 8.16.510, 8.16.530, 8.16.540 8.16.630, 8.16.640, and 8.16.660 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code pertaining to Limited Collection Permit and Construction and Demolition Waste. SEPTEMBER 19, 2017 PAGE 4 Requested by: City Manager 6.7 PURCHASE OF TEN (10) NEW HEWLETT PACKARD SERVERS FROM CDWG IN THE AMOUNT OF $129,009.49. Recommended Action: Authorize the City Manager to issue a Purchase Order to CDWG for ten (10) Hewlett Packard servers in the amount of $129,009.49 Requested by: Information Systems 6.8 LETTER OF ENGAGEMENT WITH SHEPPARD, MULLIN, RICHTER, & HAMPTON, LLP. & APPROPRIATION FOR SPECIAL LEGAL SERVICES. Recommended Action: Approve, and authorize the City Manager to sign, the Letter of Engagement with Sheppard, Mullin, Richter & Hampton LLP, and appropriate $250,000 from the General Fund Reserves for special legal services. Requested by: City Manager 6.9 FISCAL YEAR 2017-18 APPROPRIATION ADJUSTMENTS FOR GENERAL FUND, SPECIAL REVENUE FUNDS AND CAPITAL PROJECT CARRYOVERS AND FISCAL YEAR 2016-17 FINAL ADJUSTMENTS Recommended Action: (1) Approve an appropriation from General Fund reserves in the amount of $241,865.46 in order to carry forward appropriations from FY 2016-17 to FY 2017-18 for previously encumbered goods and services; (2) Approve an appropriation from various Special Revenue Funds reserves in the amount of $320,246.84 in order to carry forward appropriations from FY 2016 -17 to FY 2017-18 for previously encumbered goods and services; (3) Approve a budget adjustment to carry forward capital project appropriations which are increased by $586,040.70; (4) Carry over the related purchase orders encumbered in FY 2016-17 in the amount of $1,044,168.62 to FY 2017-18; and, (5) Approve various final budget adjustments to FY 2016 -17 for additional appropriations in various accounts including $3,192.21 for the General Fund and $176,114.83 in Special Revenue, Capital Improvement and Internal Service Funds. Requested by: Finance Department 7. PUBLIC HEARINGS: SEPTEMBER 19, 2017 PAGE 5 7.1 ADOPTION OF RESOLUTION 2017-XX ASSESSING A NUISANCE ABATEMENT LIEN/SPECIAL ASSESSMENT AGAINST 1162 CHISOLM TRAIL DRIVE. Recommended Action: Receive staff report, open public hearing, receive public comment, close the public hearing, and adopt Resolution No. 2017 - XX. Requested by: Community Development Department 8. COUNCIL CONSIDERATION: NONE. 9. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Agenda #: 1 Meeting Date: September 19, 2017 CITY COUNCIL STUDY S ESSION REPORT TO: Honorable Mayor and Members of the City Council VIA: Daniel Fox, City Manager FROM: Ryan McLean, Assistant City Manager TITLE: PUBLIC OPINION SURVEY RESULTS DISCUSSION. At the May 16, 2017 meeting, the City Council approved an amendment to a co ntract with Public Finance Strategies, dba TBWB Strategies (TBWB), adjusting the existing scope of work to conduct scientific survey work and analysis, develop ment of public education materials (including website information and mailers), and draft potenti al initiative language and ballot argument for a potential Transient Occupancy Tax (TOT) measure on the 2018 general election ballot. TOT is the local surcharge on hotel room accommodations paid by visitors to a city. The TOT rate in Diamond Bar is currently 10% and represents general purpose revenue that can be used to fund various services, from public safety to capital improvements to streets and parks, among others. The scientific survey work was conducted August 4-13, 2017, using a random sample of registered Diamond Bar voters likely to vote in the November 2018 General Election. The overall survey results indicate that the re would likely be broad support for a ballot measure to increase the current TOT rate to as much as 14%. The City’s consultants will be in attendance at the Study Session to share the details of the survey results with the City Council, answer related questions, and discuss the next steps required to place the matter on the November 2018 ballot should the Council choose to do so. 1 Packet Pg. 8 WA cn O O m O s Mimi a� a� L V 41• V i ■— ■— 4a U) EC Lo s� is Ss— ■ U � L 40 L 4) L m CL Q m V C cmT— r O o �U i CD � cm Y/ � .® �O/.a. •U W ._ O � U � .� p.� U, y= L..N (l5 te i 0. O 4a V C cmT— r O o CD W cm Y/ � .® �O/.a. •U W � � U � C U, r .Ed (l5 i V O E � O ® C VA r z 0 a O 0 0 tv S U) 1 0 O U X w Lq o cmT— O o CD w cm � U U z 0 a O 0 0 tv S U) 1 0 O U X w Lq 0 O � U � U U � U � C 0) O7 (l5 C � � O L D- 0 L 1 4w O Lo V m Co L = O O E E s— _I `/m O I s�- �V a� s O C) NT a9M 4 `F co U y�g U) 0 o >cz O LO E 0 ® O C) NT a9M IR 4 `F z U U) U) o >cz E 0 ® > O o U) IR 3�w o LO co III 0 r 0 cu � N a) N Z N C� N E � N N o Z O Y p a 0 N U) >1 to L -0 >1 >, cn U m C� j LU t� Q V mN U) � O Q. O O Cl) V, Z •� Q CoC m U 0 vQ o�) C) P: Lu ZU. �� (� or)LL 4 W O v N O +r o C) I- Z®J T (1)U) 0)o U V Q 4-1 S O O L O W O O 00 o 0 0 0 o as >�0)ma�(� O Q U Z G U) C6 ® W E o c Z O L r cn O fn ® O p 4-0 U. M ® �c �. ° m oma- a� 0 N d' U) N O C w 1 O N N 0 d' U) O M O 7(5 �U N D O r 0 O r o t i N k Tj 4-1 Oca> E ■� m C sa E O i/i� Wy ■V V �L 0 M ® E L ()CL ■^^� cn � L Em �5% a ® '0 (A = L fir. ® d' 0 N d' U) N O C w 1 O N N 0 d' U) O M O 7(5 �U N D O r r- 0 rte' N U N 0 i c 0 O r o t i N k Tj r- 0 rte' N U N 0 i c L 47 CL _ E cu E U .� , .a1 .i L c cu CL CL a1 0 m v m 0 O m cu -W CL .® r = L .� '� tQ M .® c_°'E>, •� _ E L L a. M q. _ V W W ` (� 00 w (n i 1 ® x L cm L tl/ Q E O Q. co Q) CC C O Q) �. k -Q Q E a X LU r N N tb 4- E E O m N c6 U U � O 00 i O F- O Q .Q L ❑ U)L U) O U O U U RS ( O O c6 L O U L o N r > Oi (D 0')g C C U) O C6 'E C Q 07 C U) D U E O U ;F' L U � L'O O O i � U k— U C C N O L Q N -0 O O (Di C 4— C6 U U L M� r" \l 1 '�. N ® ® ® ® ® f, E) X � D a- 1 � � z o a j la o t o 0 r; io7pI I.�. � CQ 1 m o _ s ._.? li {{ 7 m w O N., o o a o o m ZZ, LO CO - N C7 c � 0 M �s U? u t y 41 m � k m C \W �� / X ) C N U] c- O �f a ® Wo Q n aco mi ° o cu Q ° Q Q° ��l _ _ — E ca L� a� CY.` " ° Qi v m ° ° cs x m M .0 O ° "�, ° 0 OEZ ami O Cl)U) D QL.i o •� O C m z IL C Ri m U) Y U M n L 0- L o< U) C6 O C � O ° m m • L LCL O �� �(U 1-N O E 0 U) Q C: UOC U (4CL O m O) o- C O C c O C OL LL � C Q Co ti R ■ � � � o # \�� \ E � � \ m _ W .. k � � � � > o 2 / \ \ \ � ry m O / ƒ % E § \ \ / .\ 0 TIO » ¥ oc,o2 t05 o ) % /o\ \ \/ >E E o .o \ ®.\ D � ƒ CL / 0) / 5 § 0 & D- '0 i E i VA a ca Q N 00 O 70 4— O` W O Q1 t U) M U C T W WO �l L EO R5 C O N -00 rt-+ CL ��+ N U) M N O O O U O C C U .Q > Co O U a I -- (D (D U) C O M Eu) E O U O7 O7 C C .0 co > c6 O U C C +i +f✓ ca Q N 00 O 70 4— O` W O Q1 t U) M U C T W WO �l L EO R5 C O N -00 rt-+ CL ��+ N U) M N O O O U O C C U .Q > Co O U a I -- (D (D U) C O M Eu) E O U O7 O7 C C .0 co > c6 O U C o 00 co Go e V.- >� (D �m Q w N co d z (� (7 ami (n W Z y c m o� L C) a� O V;+% ca vi N V > °z c 4-1 O 410 t6 (a _ v 3 +� s N O i O ai U` )i Q i 1> 3 — o m pv CUl S i - 4J N � `� °ma y O hA O Q om U Q Ov m a6 X 0 0 Q.� U O L �cr O L E OO 'v Q 3 `¢ a = Q uo L i i O m O m o E a NQ. i m O 3 m O U bA v bA O Up u 0.— Q. O o w ` O 0 c 3 C N 3 o Z o (n O E Ln O (n t L L O 3 -a a s o M 3 aoQm w 4- L a z< L' N M O m � O Q u E � $e i m O d Q 3 � N p N O v— O cL6 l— 6 C E -0-a O .> m tr m O 4— Q ai oa 3 ca p O p 1 z C6 ai2 v C C O® NQ) + t o �, Q n- O M— 00 =' O M S mm LL O m M CvO_- U .O Q ° m > —� N O p(n Q� � 4 O +1 �o m 1 "6 O O O s O E C 3 a o >'-0 >f6 N .� N LO— > 3 O 3 v .0 C6 O Q) -0 O� CTL > 3�•O 'O CF co QQ O L O O T p N CSA O O _ bA i- O N LU L �a ,H U CB p 0 Ivo -0® �s _0 �m �.� is to 'O 41 Ln � r +'O E couj g OJ L V O cn W o Ln U p :E N .� O E 4- (D aJ < u < < 0 (n v ry' 41 (1) (L) � o{ O ■— s ,� .V L CL .0 N U) ._ LMCL E 47 .a C E 4j W O �_ \ /' .�..� = O U V m 0 W CL p' > L O G O �A'' AO CL >%^yw ^m / '+j is _ L 4J s� d1 ow o 00 co Go e V.- >� (D �m Q w N co d z (� (7 ami (n W Z y c m o� L C) a� O V;+% ca vi N V > °z c 4-1 O 410 t6 (a _ v 3 +� s N O i O ai U` )i Q i 1> 3 — o m pv CUl S i - 4J N � `� °ma y O hA O Q om U Q Ov m a6 X 0 0 Q.� U O L �cr O L E OO 'v Q 3 `¢ a = Q uo L i i O m O m o E a NQ. i m O 3 m O U bA v bA O Up u 0.— Q. O o w ` O 0 c 3 C N 3 o Z o (n O E Ln O (n t L L O 3 -a a s o M 3 aoQm w 4- L a z< L' N M O m � O Q u E � $e i m O d Q 3 � N p N O v— O cL6 l— 6 C E -0-a O .> m tr m O 4— Q ai oa 3 ca p O p 1 z C6 ai2 v C C O® NQ) + t o �, Q n- O M— 00 =' O M S mm LL O m M CvO_- U .O Q ° m > —� N O p(n Q� � 4 O +1 �o m 1 "6 O O O s O E C 3 a o >'-0 >f6 N .� N LO— > 3 O 3 v .0 C6 O Q) -0 O� CTL > 3�•O 'O CF co QQ O L O O T p N CSA O O _ bA i- O N LU L �a ,H U CB p 0 Ivo -0® �s _0 �m �.� is to 'O 41 Ln � r +'O E couj g OJ L V O cn W o Ln U p :E N .� O E 4- (D aJ < u < < 0 (n v ry' cm 0-01N o 00 z co � ti � Cl) �' wm zy ® C) 3 w O C L W-0 vj -0 E tB -0 n Ul (9 m (6 L n5 C C O C O Ln•t-+ m C6 L n5 O C U •� Q-'a+�-L `nC V) OQJ E o s E O C +' O Q) 4 -tom .— � Q) L L C6 .� 0 3 .� M -O ' X U .0 ..0 L Q c c bA C � O n .— p •� n3 Q Q) L U +� Q O O Lo U O.� O— M .0 v1 _ Q) p -0— OQ� to O C V -C O B 3�z a U aO� O g OULn O 4. m U) C M 4 U Q) .O fL6 n5 Q) Q) O7 4J > > b)) - 4O V C a t C n_ Q) O Q O O N, O m o ■ ® Q.1 Z3 n5 L O -0 C C V) C C U Q{, L 2 Oz -Q O4 - O C L C= vl N Q N N Q) L n5C. �-' �E Q m�E C6 bA Q Q) (6 U L j N v y L Q I�V)y L 4-1 O U O Ln L t m 0 S' Z3_I_-L o o m O R5 ice -+1 QJ •U 4� V ~ Q) a o �,� v) i E W fn 4-j Ln cn O C E �w v 4-+ m � c� In c I— m cu -0 >v Q)c Q O a) 22 L N Q) w; O Q) d Q) Q) E E aJ •v v U S� .� E z _0 C: On— u ,� �, O C O 699 v Q) •—> �:vF—i 0� vU U � � U) Q) C :} cu < O 4-+ ':i N LO 1 o co r 0 co O O m r >1 a :3 Q O Q- O Q o U 'a p .a £w N (1)> M Q7 m p CL p C p L (1) Uul p ul ■_ M _ ■V L O � ■r��w /\LM� ■p Lo = 4. WpLa CL Q ul �. N LO 1 o co r 0 co W U) O A Z .Q O DL Ii O O r >1 a :3 Q O Q- O Q o U 'a �U .a £w N W U) O A Z .Q O DL Ii O 0 r O T;�N 0 0 O O O r O 0 r O T;�N 0 0 O O O >1 a :3 Q O Q- O Q o U 'a �U N g 3 d1 i 0. LoE L L i o ao = (A =Lm 0 o W M ■" >�M o E AE'' W iii.. � u)� W W > o ■� r M■ Lm L v i= W Q .i.i L o ®ay 0 cv ++ LO aCZ E; o o' OD c N x_ .- --1 I— o 0 N d \ o 0 �i o o O r O O O O p _> A 71 C t6 - 7O C6 4 C 0 L ®. CL U O � ol ETM V O V A L Q) Q E L O CD Q. > O' O D (D ^, L U) U � E � i - U) N O C— O L I-- C�6 � O � Z O O (M > C6 _U) " UL _ O 4— -' Cis U E A O 4- M3 A v . 2 /. § \ / ( m m / .c . / � c - w % E ? . \ ^ § ? C % . = 2 z E v . v | m . ui \2 y T, o \ ƒ / cu \ /4-j.\ \ / § / u : C / 2 \ | 4 r \./ � 4- � cq / § / \ / v U & 0 e m : Ln `CL E | � ' y o G 2 o \ y '3 Ln Q \ \ t / / 2 \ / C) / /CD k k cn - 0 o n LM U) L 4 Qom) >> Q) U N .r Q) C6 U 0 4+ 0 + + L v - U `n ' i O = CU O U Q) O 6 O Q. 4O UA � F- Q �Q) V) c6 UA c o o Z ®_0 Q) N V) O O L Q) m 4, O L O = U U Q) 0 o � N O o > o ca L z — (N O p l0 O ate+ Q) E U U a 0 o V O- `{ O O U L (1) > -j � o I z _0 O tDLU�0 '� O p v _ QD Q) p rl O �� �•Q, N N� 00 p �Q I c m L e-I L O 4-1 00 UA ei N O N m s ki > o= N I 9 00L r-I® Q) L m 0 L � = 4-jCL Q) � Q w a CD a N A0 c6 _ U Lu W Lu .� O G O> m Q • • • 0 0 L+ 1 Tai V L cu vF O v Q +' O O ^ Oul U ++ E p t p �+ 3 O o -0 F N ' O O = O Q1 U t-+ LB U y_ A + O O A (A UA �� N > L p 43 -6 QJ •(6 � c3CU ..Q >, W) O > C a !- O C" 0O O N = a a H OA - E 7 L a, cu U •v 'a v O p •� v0-• UA C '3 p CJ Q Y > Q1 N R9> -0 v cLB D- •[�+ L S • j O QJ T+ * O t E M M c O U 3 E UA VLn •F+ N Up 'F' N vif6 = U p_ 4- O m m N Q1 O +, .E U co O p 4J +- 7 v o m Q L p _p v� p a U Q Q.1 i6 N kms- N L -0L CCa N p cs v v uo c O O O %.- UD c •� L O (U L 4+ Ln ` 4- ar c + v- O v N R C O 3 0 NZ3 cu aU n E C -0 C 0U ¢' N ++ N $ C L .� U O O O to m tB Y v N N � i L w CLn O �- v M 0- U.0 0 0 O � NO 'a 1 E 0- 0 •� L •F•+ O O ONC p tw O ++ UA O O 4-+ = d.a i �t— E i N � tin = v L U1 GJ L (6 N m m�- C �., En .— Q _ 4a Q) i C U Q�Cc o•� 0- Q O t6 > ffJ v Qi Uo — to si L C Y •i V) O �. C QI f5 L O aj O L U L > N > U® 4J L " U 0 3 a 0 O O O 4,, Ul OJ p fl CQC C U V tB O v L+ 1 Agenda #: 6.1 Meeting Date: September 19, 2017 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: CITY COUNCIL MINUTES. RECOMMENDATION: Approve. PREPARED BY: Attachments: 1. 6.1.a Study Session of August 15, 2017. 2. 6.1.b Regular Meeting of August 15, 2017. 6.1 Packet Pg. 9 CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION AUGUST 15, 2017 STUDY SESSION: M/Lin called the Study Session to order at 5:57 p.m. in Room CC-8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Drive, Diamond Bar, CA 91765. ROLL CALL: Council Members Herrera, Lyons, Tye, Mayor Pro Tem Low and Mayor Lin Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; Ken Desforges, IS Director; David Liu, Public Works Director; Dianna Honeywell, Finance Director; Greg Gubman, Community Development Director; Anthony Santos, Assistant to the City Manager; Alfa Lopez, Sr. Management Analyst; Kimberly Young, Senior Civil Engineer; Dannette Allen, Management Analyst; Marsha Roa, Public Information Manager; Cecilia Arellano, Public Information Coordinator; and Tommye Cribbins, City Clerk. ► COMMUNICATION AND MARKETING DESIGN STANDARDS UPDATE: PIM/Roa stated the purpose of tonight’s report is to provide an update on the progress of the City’s Communication and Marketing Design Standards. One of the primary reasons for this project is to enhance the City’s image by unifying all future City communications. Another reason is to restore the value of the City Seal. In order to accomplish this task it required creation of a logo that would serve as an identifying market for general City communications. An overview of the City’s new identity system is included in the staff report and consists of three main elements - a logo, a color palate and typography as well as, logo and seal usage. A more detailed explanation of these elements and their application is currently being created and it is anticipated it will be ready in about a month. Before launching the new look to the public, staff plans to present it to our employees in September to prepare them for the public launch on October 1. This guide will be for City staff’s use and will include visual examples, templates and guidelines. For public notification, staff will begin reaching out via the September newsletter, followed by a more extensive layout in the October issue that will feature a rebranded look as well as an announcement that will be mailed to all Diamond Bar addresses in late September with additional references posted on the City’s website, social media pages and DBTV. Tonight staff is presenting three concepts of City fleet vehicle graphics for Council’s consideration. The estimate for rebranding of the City’s vehicles is $350 to $500 per vehicle which could be completed within a few days. At this time, staff is asking the City Council to select a preferred concept from the three presented this evening. C/Tye asked if it was magnetic signs. 6.1.a Packet Pg. 10 ______________________________________________________________________ AUGUST 15, 2017 PAGE 2 CC STUDY SESSION PIM/Roa responded that it was not a magnet but an applied decal. PIM/Roa further reported that the designs are simple and clean to make the logo standout while still bringing in the use of logo accent lines and color on the vehicle for easy identification. M/Lin asked if the logo glowed at night. PIM/Roa said it does not glow at night but that could be considered. C/Lyons asked if the only difference in Exhibit C was the stripe. PIM/Roa responded that it was the location of the stripe. C/Tye said that Exhibit B looked bigger to him. PIM/Roa said it was the position of the logo that made it appear bigger. If Council prefers, the logo could be larger. However, because there are varying sizes of vehicles, the logos will be done proportionately. C/Herrera liked “C”. C/Lyons liked all three and “C” was fine. MPT/Low said “C” was fine. C/Tye liked “B”. M/Lin said “C” was fine. Council concurred to direct staff to move forward with Exhibit “C”. PIM/Roa shared an informational video prepared by the consultant that would be shown to staff during its September meeting. The video introduces the City Identity System in an entertaining and memorable format. C/Tye said he did not understand the wisdom of sending a postcard to 18,000 residents. At 50 cents apiece, that totals to $9,000. In the overall scheme of things it is not the worst thing to do, but why would that be needed if it is being t urned out in the newsletter and other publications. PIM/Roa said that staff felt the postcards would stand out from the newsletter and regular publications in that its sole purpose would be to focus entirely on the logo and show residents what to look for and make it recognizable. Staff wanted everyone to realize what was coming so they would look for it in the newsletter and realize it is a City publication and not just a document. 6.1.a Packet Pg. 11 ______________________________________________________________________ AUGUST 15, 2017 PAGE 3 CC STUDY SESSION C/Lyons asked if the incorporation date would be included. PIM/Roa responded that it would depend on the application. If, for example, the logo were embroidered on a shirt it may not include the incorporation date because it would be too small. With smaller applications it would completely disappear/be illegible. C/Tye said he just realized that the M serves as the base of the windmill which he thought was nice. PIM/Roa explained that the rollout of the City’s new identity system will be done in a phased approach with digital and electronic formats to receive the n ew look first such as the new City website currently under way and scheduled to be launched in January 2018. Preprinted materials will be used up prior to reordering with the new look. Because the City Seal is not being eliminated, resources will not be wasted as these items will continue to be used. Branding is a long -term process. Over time and with consistent application of the new identify, the City’s brand will get stronger through actual communications and unified appearance and making it more recognizable for the public. Public Comments: None ADJOURNMENT: With no further business to come before the City Council, M/Lin recessed the Study Session at 6:17 p.m. to the Regular Meeting. ________________________________ TOMMYE CRIBBINS, City Clerk The foregoing minutes are hereby approved this day of , 2017. _______________________________ JIMMY LIN, Mayor 6.1.a Packet Pg. 12 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR AUGUST 15, 2017 CLOSED SESSION: 5:30 p.m., Room CC-8 Conference with Legal Counsel – Anticipated Litigation Government Code Section 54956.9 One (1) Potential Case Public Comments: None Offered. STUDY SESSION: 5:57 p.m.., Room CC-8 Communication and Marketing Design Standards Update Public Comments: None Offered. CALL TO ORDER: Mayor Lin called the Regular City Council meeting to order at 6:31 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. CA/DeBerry reported that no reportable action was taken during tonight’s Closed Session. CM/Fox stated that during tonight’s Study Session, Council was p resented with a new branding concept that has been under consideration for the past six to eight months. A new logo will be presented to the community officially in the early part of October and will soon be seen on electronic communications, print material and social media, City vehicles, uniforms and other apparel, coffee mugs, etc. The Public Information personnel have been doing a wonderful job of pulling this together to rebrand Diamond Bar. M/Lin reported that on August 3rd, former Diamond Bar Mayor and Councilmember Jack Tanaka passed away following a lengthy illness. Mr. Tanaka served on the City Council for more than 10 years from June 2005 through December 2015 and served as the City’s Mayor in 2008 and 2013. Council, City employees and com munity members extend their deepest sympathy to his family and friends and all who knew and loved him. Mr. Tanaka’s contribution to Diamond Bar went well beyond his duties as a local elected official. Mr. Tanaka and his wife Wanda moved to Diamond Bar in 1976 and made it their priority to become involved in the community. Over the years, they lent their support to numerous organizations and causes that included Diamond Bar Friends of the Library, Diamond Bar Senior Club, Miss Diamond Bar Scholarship Pr ogram, Relay for Life, Diamond Bar Breakfast Lions Club and the Inland Valley Humane Society. Indeed, Jack Tanaka’s name is synonymous with dedicated community service, a dedication few can match. He enriched the lives of all who knew him and who will always remember him fondly for his kind, thoughtful and generous manner. His loss is not one felt just by his family but by the entire community. Details of funeral and memorial services have not yet been finalized but once available, will be posted on the City’s website and shared by the City’s social media channels. In the meantime, anyone who wishes to pay tribute to Mr. Tanaka or send their sympathies to his wife, 6.1.b Packet Pg. 13 AUGUST 15, 2017 PAGE 2 CITY COUNCIL Wanda, may do so through one of the Condolence Books available through the end of this month at City Hall, the Diamond Bar Center and the Diamond Bar Library. M/Lin asked everyone to join him in a moment of silence in remembrance of Jack Tanaka, his exceptional leadership, his dedicated public service and the indelible mark he leaves on the community of Diamond Bar. A moment of silence was observed. PLEDGE OF ALLEGIANCE: Softball player Mikaya Griego led the Pledge of Allegiance. INVOCATION: Pastor Jake Kim, Northminster Presbyterian Church provided the invocation. ROLL CALL: Council Members Herrera, Lyons, Tye, Mayor Pro Tem Low and Mayor Lin Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; David Liu, Public Works Director; Greg Gubman, Community Development Director; Dianna Honeywell, Finance Director; Ken Desforges, IS Director; Kimberly Young, Senior Civil Engineer; Anthony Santos, Assistant to the City Manager; Alfa Lopez, Sr. Management Analyst; Dannette Allen, Management Analyst; Marsha Roa, Public Information Manager, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Lin and Councilmembers presented a Certificate Plaque to Kyu Lim who accepted on behalf of Snowy Village Korean Dessert Café, 2761 South Diamond Bar Boulevard as New Business of the Month for August. 1.2 M/Lin and Councilmembers presented Certificates of Recognition to Coach Tony Griego and members of the Diamond Bar Girls’ Softball 10U Gold All Star Team for taking 1st place in the District C Championship Tournament and qualifying for the State Championship. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Fox commended LA County Fire Department and LA County Sheriff’s Department for their quick response to a brush fire that broke out as a result of a vehicle fire at the SR57/60 Interchange and worked its way into the slope area above the Gateway Corporate Center office buildings. They did an incredible job of quickly knocking the fire down and were supported by a tremendous amount of air assets including helicopters. Fortunate for Diamond Bar, today was the first day that the supertankers became available and were present. The fire was contained to about 3-acres with no loss of property and no injuries. CM/Fox also credited fuel modification and weed abatement practices that allowed the fire to 6.1.b Packet Pg. 14 AUGUST 15, 2017 PAGE 3 CITY COUNCIL be quickly contained. M/Lin thanked staff for their quick response and monitoring during the incident. 3. PUBLIC COMMENTS: David Reynolds, a 28-year resident, thanked M/Lin for his beautiful words of reflection of Jack Tanaka. He was not only a selfless community leader, Councilmember and Mayor he was just a very kind human being and all who knew him were enriched by him being in their lives. At the July 18 th meeting a speaker discussed his trip to Minnesota and commented about the trees there compared to what he sees in Diamond Bar and encouraged more planting. Although the goal of increasing the urban forest canopy is an admirable one, it comes with its challenges in this region which is different from Minnesota. Diamond Bar is in a semi-arid desert region. Diamond Bar has come a long way since the City was first incorporated. Most of the median strips are planted end- to-end with trees and Diamond Bar has had Tree City USA status since the year 2000. However, when it comes to planting more trees, Diamond Bar must be very cautious and cognizant of the situation now facing the community. The recent five-year drought added stress to the trees making them more vulnerable to pests and diseases. On the topic of pests and diseases, of particular concern is the Polyphagous Shot Hole Borer which is expanding and affecting more tree species in this region. Nothing presently exists to combat it although there is plenty of research in progress including the possible introduction of a natural predator. With this being said, he believes the City’s priority should be protecting and saving the trees it already has rather than planting new trees without regard to these threats. This includes implementing best-practices in pruning trees to guard against the spreading of infections as well as, how limbs are handled. Although there is nothing in place at this point in history to combat the Shot Hole Borer, things can be done to protect trees w hich have yet to be infected or are in the early stages of infections. There is a product called Tree -age insecticide by Arborjet which he knows about because it has been used it to treat trees in his homeowners association. They treated trees in their neighborhood as well as neighboring trees which showed signs of infection and so far there is no sign of infection in his area. He assumed there is a Certified Arborist employed by the City’s landscape and/or tree contractors. If not, he would request tha t the City survey its trees in regard to the known types susceptible to the Shot Hole Borer and other disease threats that now exist, and investigate a p reventative approach to protect them. He believes that saving existing trees from these threats which could number hundreds and possibly a thousand or more, to be a smarter investment option than ignoring this and planting more trees within the present threat environment. Anthony Duarte, Executive Director of the Regional Chamber of Commerce introduced Board Member Julian Wright, Valley Vista Services, stated that speaking on behalf of the entire Board of Directors and Chamber members in 6.1.b Packet Pg. 15 AUGUST 15, 2017 PAGE 4 CITY COUNCIL Diamond Bar expresses deepest condolences to the entire Diamond Bar community on the passing of Jack Tanaka, a great loss to this community. He thanked C/Lyons for attending today’s luncheon with Congressman Napolitano and Congresswoman Chu who provided updates on the great work they are doing in Washington D.C., especially for this area in connection with their fight for transportation dollars for the Diamond Bar community. He thanked all Councilmembers for participating in meetings and events throughout the year and for their continued support as a business-friendly community and supportive staff. He welcomed CM/Fox and offered to assist the City in partnership. He thanked the Council and City for its continued support throughout the year and said he looked forward to continuing the partnership next year. 4. RESPONSE TO PUBLIC COMMENTS: CM/Fox stated that as Council is aware, the City contracts with West Coast Arborists who manages the City’s urban forest and maintains all trees. They look for infestation of the Polyphagous Shot Hole Borer which has been identified in some locations throughout the community a nd have been proactively treating it to the extent possible. If Mr. Reynolds has additional questions or specifics he is encouraged to reach out to PWD/Liu for more specific information related to that topic. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting – August 22, 2017 – 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Parks and Recreation Commission Meeting – August 24, 2017 – 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 Labor Day Holiday – September 4, 2017 – City offices closed in Observance of the Labor Day Holiday. City offices reopen Tuesday, September 5th, 2017 beginning at 7:30 a.m. 5.4 City Council Meeting – September 5, 2017 – 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive (Adjourned to September 19, 2017 per approval of Consent Calendar Item 6.10) 6. CONSENT CALENDAR: C/Tye moved, MPT/Low seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Lyons, Tye, MPT/Low, M/Lin NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1.b Packet Pg. 16 AUGUST 15, 2017 PAGE 5 CITY COUNCIL 6.1 WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS AND ADOPT THE CONSENT CALENDAR. 6.2 APPROVED CITY COUNCIL MINUTES - Regular Meeting of August 1, 2017 – As amended. 6.3 RATIFICATION OF CHECK REGISTER DATED July 27, 2017 through August 9, 2017 totaling $1,658,744.30. 6.4 APPROVED CONSULTING SERVICES AGREEMENT WITH THE REGIONAL CHAMBER OF COMMERCE – SAN GABRIEL VALLEY, FOR FY 2017-18 IN AN AMOUNT NOT-TO-EXCEED $12,000. 6.5 APPROVED DELEGATION OF AUTHORITY TO REQUEST DISBURSEMENTS FROM THE CALIFORNIA EMPLOYERS’ RETIREE BENEFIT TRUST (CERBT) ADMINISTERED BY CALPERS. 6.6 APPROVED NOTICE OF COMPLETION FOR THE CITY HALL SERVER ROOM HVAC REPLACEMENT PROJECT NO. 25816. 6.7 ADOPTED RESOLUTION NO. 2017-29: GRANTING AN EASEMENT FOR THE CONSTRUCTION, OPERATION AND MAINTENANCE OF SOUTHERN CALIFORNIA EDISON FACILITIES LOCATED ON LOT 49 OF TRACT 32576 COMMONLY REFERRED TO AS LARKSTONE PARK. 6.8 AUTHORIZED THE CITY MANAGER TO SIGN THE CONCURRENCE LETTER WITH LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO) TRANSFERRING THE LEMON AVENUE INTERCHANGE PROJECT FUNDING TO THE CITY OF INDUSTRY. 6.9 APPROVED FULL EXONERATION OF SURETY BOND NO. 929582966 TO COMPLETE SEWER IMPROVEMENTS FOR TRACT MAP 72295 (WILLOW HEIGHTS RESIDENTIAL DEVELOPMENT) LOCATED AT THE SOUTHEAST CORNER OF DIAMOND BAR BOULEVARD AND BREA CANYON ROAD. 6.10 APPROVED ADJOURNING THE AUGUST 15, 2017 CITY COUNCIL MEETING TO SEPTEMBER 19, 2017. 7. PUBLIC HEARINGS: None. 6.1.b Packet Pg. 17 AUGUST 15, 2017 PAGE 6 CITY COUNCIL 8. COUNCIL CONSIDERATION: 8.1 ORDINANCE 06(2017) OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING SECTIONS 8.16.460, 8.16.490, 8.16.500, 8.16.510, 8.16.530, 8.16.630 AND 8.16.640 OF TITLE 8, CHAPTER 8.16 OF THE DIAMOND BAR MUNICIPAL CODE RELATING TO LIMITED COLLECTION PERMITS AND CONSTRUCTION AND DEMOLITION WASTE. SMA/Lopez presenting staff’s report stated that construction and demolition represents a large percentage of the overall waste stream, and diverting it from landfill may assist the City of Diamond Bar in maintaining the diversion goals established by AB939. In 2010, the Diamond Bar City Council adopted the Solid Waste Recycling and Material Management Ordinance which established a comprehensive set of requirements and standards related to solid waste collection and recycling. Tonight’s consideration is for an amendment to sections entitled Chapter 8.16 of the Diamond Bar Municipal Code relating to limited collection permits and construction and demolition waste. It has been close to seven years since its implementation and there are requirements within the existing code that can be modified to improve the services offered to the community. The section amendments outlined in staff’s report goal is to offer homeowners and contractors the flexibility to self-haul construction and demolition debris using their own equipment and reduce the amount of minimum deposits currently required, in order to alleviate the financial impact observed on smaller projects. The proposed am endments also adds language to incentivize the use of the City’s current franchise waste haulers, Valley Vista and Waste Management. The application of the ordinance applies to construction, demolition and remodel projects of 1,000 square feet or more, otherwise referred to throughout staff’s report as “covered” projects. Staff has observed that with smaller residential projects, it is common for the homeowner or contractor to have existing equipment enabling them to haul construction and demolition debris to a recycling facility; however, in these cases, the existing code requires an application for limited collection permit, a $1,500 deposit as well as, an application fee. There have been some objections to the limited collection requirement citing time delays for start of projects as one of the biggest issues. The proposed amendments, especially in Section 8.16.63 pertaining to construction and demolition hauling, would modify the City Code to eliminate the Limited Collection Permit requirement for cover ed projects and as such, would allow City staff to expedite the issuance of C&D Permits. This exemption would be limited to owners and contractors who wish to self-haul using their own equipment which would require them to transport the C&D to an authorized recycling facility. It is also important to note that third-party subcontractors whose primary business is waste hauling would not be eligible for this exemption which would be in conflict with the current franchise agreement with Waste Management and Valley 6.1.b Packet Pg. 18 AUGUST 15, 2017 PAGE 7 CITY COUNCIL Vista. This amendment is meant to cover smaller one -time projects such as roofing jobs wherein the contractor’s primary business is not waste hauling but may have equipment readily available to transport the debris to a recycling facility. The amendments proposed in Section 8.16.64 have to do with the current deposit amounts required for projects which are currently set at $1500 minimum based on a $50 per-ton rate. For small projects that typically generate between 3 and 5 times the debris the $1500 is a fairly high minimum and staff is proposing that the deposit amount be lowered to $250 which would be more representative of smaller projects that are currently subject to the $1500 deposit. It is anticipated that the lower deposit amounts will serve as a mechanism to ensure compliance and will also be well-received by the consumer as it reduces the financial impact on homeowners and contractors. An amendment is also proposed to add language to the City’s Code stating that construction permittee’s would be eligible for a full refund of the entire deposit upon showing proof of utilizing one of the City’s franchise haulers (Waste Management or Valley Vista), who help the City achieve diversion within all areas of the waste streams, especially construction and demolition debris. Another section proposed for amendment is the deposit method, an item that serves to clean up the language referenced in the deposit section. The reference is to individuals being asked to provide a Letter of Credit or Cashier’s Check for a deposit and staff is proposing to modify that language as follows for consistency: “Current Methods of Payments allowed by the City.” There are seven other changes outlined in staff’s report which are recommended for consistency and m inor language cleanup which renders the document clear and consistent throughout. M/Lin asked for public comments. Dave Reynolds asked if staff believed there was a built-in economic incentive for individuals to take the debris to a C&D recycling facility. Since it would be more costly to take it directly to a landfill he hoped there was a built-in incentive even if they choose not to follow the law and provide the City with a deposit. With no further public comments offered, M/Lin closed public comments. SMA/Lopez responded that this is an Ordinance revision keeping the contractors in mind and recognizing that there is a built-in incentive to comply with the C&D Ordinance. By utilizing their own equipment, it immediately represents cost-savings for the contractors who would not need to rent equipment which would necessitate handling the material twice. 6.1.b Packet Pg. 19 AUGUST 15, 2017 PAGE 8 Agenda No. 6.1(b)amended CITY COUNCIL MPT/Low moved, C/Herrera seconded, to adopt for first reading by title only, waive full reading of Ordinance No. 06(2017), and schedule second reading and adoption at the next regularly scheduled City Council Meeting of September 19, 2017. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Lyons, Tye, MPT/Low, M/Lin NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Lyons said that Councilmembers know that the SR57/60 Confluence Project continues to be a major concern of the community. As Mr. Duarte mentioned, she was at a luncheon today with many individuals including Congresswoman Grace Napolitano, Diamond Bar's current "��- with whom she spoke about the City's continuing request for funding for that project and that Congresswoman Napolitano again assured her that transportation for the San Gabriel Valley was her number one priority. She asked residents to check out the new banners for Diamond Bar Restaurant Week which will now be held for two weeks instead of one and will take place from October 6 through October 20. SMA/Lopez has been working diligently to sign restaurants up and C/Lyons understands she already has 15 restaurants committed to the event which should be a lot of fun. Before Council meets again the Diamond Bar Day at the Fair will take place on Thursday, September 14 and she hoped everyone would join in celebrating the event. She encouraged everyone to do as M/Lin asked and sign one of the Books of Condolence in remembrance of former Mayor Jack Tanaka. The books will be available for signing until the end of the month when they will be presented to his family. C/Herrera congratulated the Diamond Bar Girls' Softball Team 10U for taking 1st place in the District C Championship Tournament. The City is so proud of how hard its residents work with the youth in soccer, Jr. All-American Football, Pop Warner Football, Little League and all of the different sports which does so much to build the teams up for moving on to high school which is one reason the City's high schools do so well in competition — it is the time and effort parents take to work with their children. We are all saddened by the passing of Jack Tanaka and condolences to Wanda and the Tanaka family. C/Tye said it was not that long ago that there was a fire on the westbound SR60 just east of Petersen Park. The Fire department knocked that down in short order and today on the SR57 north, the same. The assets that are available to the fire department are amazing to him. The service does not come inexpensively, but this fire department and this community is dedicated to doing whatever it takes to keep the community safe from fire. Captain Reyes and his crew at the Diamond Bar/Walnut Sheriff's Station do all that they can every single AUGUST 15, 2017 PAGE 9 CITY COUNCIL day to keep this community safe which is greatly appreciated by all. Sadly, Jack Tanaka has passed. He fought long and hard against the illness and it is sad to see that it has ended with his passing. C/Tye served with Jack Tanaka for 10 years on the City Council and a couple of years on the P lanning Commission. Jack Tanaka was dedicated to Diamond Bar and its youth, he was dedicated to the Lions and his was a life well-lived. The community will miss him. Thoughts, prayers and condolences go out to Wanda. MPT/Low expressed her deep sadness at the passing of Jack Tanaka. She has known him for many years and she too, served with Jack on the Planning Commission. One could see that he was always prompt, always prepared and always dedicated to the task at hand. Jack will always be remembered f or his leadership within the youth organizations in Diamond Bar, many of which were mentioned by M/Lin. One of his real loves was always the kids and he was always out with the Leo group shepherding and guiding them and helping them with projects. He was always at the Boy Scouts and with the kids in the Drumming for Kids group. If the word “kids” was in the title you would always find Jack there. He will be sorely missed by the young people. He also supported the Miss Diamond Bar Pageant. His great love was the City of Diamond Bar and even greater was his love for his wife and he will always be remembered for his very, very deep devotion to Wanda. Although we will miss him greatly, she knows that the community is better for his service and because of being richer for his service she would like everyone to step up, put themselves out to serve the community which will make the community even richer and will be an honor to his legacy. M/Lin said that last week he and MPT/Low attended the Audit Committee meeting. FD/Honeywell was very helpful in giving them all of the information they requested. As a result, we know that the City is still in a very, very strong financial position. Last Sunday morning around 8:30 he drove through Diamond Bar Boulevard and Grand Avenue and the traffic signal was flashing. Fifteen (15) lanes of traffic were fighting for their right-of-way to move through the intersection. He immediately called the Sheriff’s dispatch and within seven minutes an officer showed up to direct the traffic which was greatly appreciated. ADJOURNMENT: With no further business to conduct, M/Lin adjourned the Regular City Council Meeting at 7:30 p.m. to September 19, 2017 in memory of former Mayor and City Councilmember Jack Tanaka. ___________________________________ Tommye Cribbins, CITY CLERK The foregoing minutes are hereby approved this day of , 2017. Jimmy Lin, MAYOR 6.1.b Packet Pg. 21 Agenda #: 6.2 Meeting Date: September 19, 2017 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: PARKS AND RECREATION COMMISSION MINUTES. RECOMMENDATION: Receive and File. PREPARED BY: Attachments: 1. 6.2.a Regular Meeting of June 22, 2017 2. 6.2.b Regular Meeting of July 27, 2017 6.2 Packet Pg. 22 6.2.a Packet Pg. 23 6.2.a Packet Pg. 24 6.2.a Packet Pg. 25 6.2.a Packet Pg. 26 6.2.a Packet Pg. 27 6.2.a Packet Pg. 28 6.2.a Packet Pg. 29 6.2.a Packet Pg. 30 6.2.a Packet Pg. 31 6.2.b Packet Pg. 32 6.2.b Packet Pg. 33 6.2.b Packet Pg. 34 6.2.b Packet Pg. 35 6.2.b Packet Pg. 36 6.2.b Packet Pg. 37 Agenda #: 6.3 Meeting Date: September 19, 2017 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: RATIFICATION OF CHECK REGISTER DATED AUGUST 10, 2017 THROUGH SEPTEMBER 7, 2017 TOTALING $ 2,787,642.76. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 2,787,642.76 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council Meeting. DISCUSSION: The attached check register containing checks dated August 10, 2017 through September 7, 2017 for $ 2,787,642.76 is being presented for ratification. All payments have been made in compliance with the City’s purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: 6.3 Packet Pg. 38 REVIEWED BY: Attachments: 1. 6.3.a Check Register Affidavit 9-19-17 2. 6.3.b Check Register 9-19-17 6.3 Packet Pg. 39 6.3.a Packet Pg. 40 6 . 3 . b P a c k e t P g . 4 1 6 . 3 . b P a c k e t P g . 4 2 6 . 3 . b P a c k e t P g . 4 3 6 . 3 . b P a c k e t P g . 4 4 6 . 3 . b P a c k e t P g . 4 5 6 . 3 . b P a c k e t P g . 4 6 6 . 3 . b P a c k e t P g . 4 7 6 . 3 . b P a c k e t P g . 4 8 6 . 3 . b P a c k e t P g . 4 9 6 . 3 . b P a c k e t P g . 5 0 6 . 3 . b P a c k e t P g . 5 1 6 . 3 . b P a c k e t P g . 5 2 6 . 3 . b P a c k e t P g . 5 3 6 . 3 . b P a c k e t P g . 5 4 6 . 3 . b P a c k e t P g . 5 5 6 . 3 . b P a c k e t P g . 5 6 6 . 3 . b P a c k e t P g . 5 7 6 . 3 . b P a c k e t P g . 5 8 6 . 3 . b P a c k e t P g . 5 9 6 . 3 . b P a c k e t P g . 6 0 6 . 3 . b P a c k e t P g . 6 1 6 . 3 . b P a c k e t P g . 6 2 6 . 3 . b P a c k e t P g . 6 3 6 . 3 . b P a c k e t P g . 6 4 6 . 3 . b P a c k e t P g . 6 5 6 . 3 . b P a c k e t P g . 6 6 6 . 3 . b P a c k e t P g . 6 7 Agenda #: 6.4 Meeting Date: September 19, 2017 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: TREASURER'S STATEMENT OF JULY 2017 AND REVISED TREASURER'S STATEMENT OF JUNE 2017. RECOMMENDATION: Approve. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Per City policy, the Finance Department presents the July 2017 Treasurer’s Statement for the City Council’s review and approval. This statement shows the cash balances with a breakdown of various investment accounts and the yield to maturity from investments. This statement also includes an investment portfolio management report which details the activities of investments. All investments have been made in accordance with the City’s Investment Policy. Since the City’s audit firm, Lance, Soll & Lunghard, L.L.P., has substantially completed the audit for FY 16-17 and the year-end numbers have been finalized, revised treasurer’s statement for the month of June 2017 is also presented to the City Council for approval. The revised treasurer’s statement of Ju ne 2017 includes an increase in cash receipts of $98,734.45 for Gas Tax Revenue. PREPARED BY: 6.4 Packet Pg. 68 REVIEWED BY: Attachments: 1. 6.4.a July 2017 Treasurer's Report 2. 6.4.b July 2017 Investment Portfolio Summary 3. 6.4.c June 2017 Treasurer's Report (revised) 4. 6.4.d June 2017 Investment Portfolio - final 6.4 Packet Pg. 69 6.4.a Packet Pg. 70 6.4.a Packet Pg. 71 6.4.b Packet Pg. 72 6.4.b Packet Pg. 73 6.4.b Packet Pg. 74 6.4.b Packet Pg. 75 6.4.b Packet Pg. 76 6.4.c Packet Pg. 77 6.4.c Packet Pg. 78 6.4.d Packet Pg. 79 6.4.d Packet Pg. 80 6.4.d Packet Pg. 81 6.4.d Packet Pg. 82 6.4.d Packet Pg. 83 Agenda #: 6.5 Meeting Date: September 19, 2017 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: AMENDMENT NO. 3 TO CONSULTANT SERVICES AGREEMENT WITH DAVID EVANS & ASSOCIATES, INC. (DEA) FOR LANDSCAPE CONSTRUCTION MANAGEMENT & INSPECTION SERVICES FOR THE SR 60 AT LEMON AVENUE INTERCHANGE PROJECT IN THE AMOUNT OF $13,700 FOR A TOTAL CONTRACT AUTHORIZATION OF $216,845. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Approve, and authorize the Mayor to sign, Amendment No. 3 to C onsultant Services Agreement and Approve the Transfer of $13,700 from the Public Works Operating Budget to the Capital Improvement Program (CIP). FINANCIAL IMPACT: The FY17-18 Public Works Operating Budget has a balance of $295,000 for contract engineering services which includes projected costs for construction management services for the SR60 at Lemon Ave. Interchange Project (Lemon Ave. Project). To maintain an accurate accounting of total costs for the Lemon Ave. Project, contract engineering service funds in the amount of $13,700 from the Public Works Operating Budget are requested to be transferred to the CIP. The following table summarizes the total contract authorization related to these services: Original Contract for Lemon Ave. Project Landscape Design Services (March 2, 2010) $ 77,900.00 Amendment No. 1 for Grand/GSD Intersection Project Design Services (August 15, 2015) $ 100,165.00 Amendment No. 1 Contingency Authorized (August 15, 2015) $ 10,000.00 6.5 Packet Pg. 84 Amendment No. 2 Lemon Ave. Landscape CM & Insp Services (October 12, 2016) $ 15,080.00 Proposed Amendment No. 3 Lemon Ave. Landscape CM & Insp Services $ 13,700.00 Total Contract Authorization $ 216,845.00 BACKGROUND/DISCUSSION: On March 2, 2010, the City Council approved a landscape design services contract with DEA for the Lemon Ave. Project. DEA has completed the landscape designs which includes aesthetic retaining wall treatments that incorporate Diamond Bar’s scenic rolling hills, sycamore trees and the iconic windmill that is synonymous with Diamond Bar’s rich history. Additionally, enhanced landscape planting was designed and will be installed where the new on and off-ramps join Lemon Ave. The Lemon Ave. Project is being constructed in cooperation with the City of Industry and the Alameda Corridor East Construction Authority (ACE). Construction for the Project began in September 2016. The Project is currently about 60% complete in contract time with the full completion anticipated for June 2018. During the course of construction DEA has been performing construction administration and inspection services related to landscape improvements. As the Project is expected to continue through the fiscal year, a proposal to con tinuing the construction administration and inspection services was submitted. Tasks include:  Attendance at meetings as needed  Coordination with Contractor  Review of Submittals  Responding to RFI’s  Form Liner Coordination  Review of Samples  Tree Tagging  Other tasks associated with planting and irrigation Approval of Contract Amendment No. 3 will allow the contract term to continue to June 30, 2018. PREPARED BY: 6.5 Packet Pg. 85 Attachments: 1. 6.5.a Amendment No. 3 Lemon Avenue-signed 2. 6.5.b DEA-Lemon Ave. Project August 3, 2017 6.5 Packet Pg. 86 6.5.a Packet Pg. 87 6.5.a Packet Pg. 88 4141 E. Inland Empire Blvd., Ste. 250, Ontario, CA 91764 T: (909) 481-5750 F: (909) 481-5757 August 3, 2017 Ms. Kimberly M. Young, P.E. Senior Civil Engineer City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 SUBJECT: PROPOSAL TO PROVIDE ADDITIONAL LANDSCAPE ARCHITECTURAL CONSTRUCTION SERVICES ASSOCIATED WITH THE LEMON AVENUE INTERCHANGE Dear Kimberly: On behalf of David Evans and Associates, Inc. (DEA), we appreciate the opportunity to be of continued assistance to the City of Diamond Bar for construction services for the Lemon Avenue interchange project. Given we have nearly expended the initial dollars associated with tasks required to date, and knowing DEA’s services will likely be requested through June 30, 2018, we would like to request that additional dollars be added to the project such that we can assist on an As-Needed basis within the parameters of the dollars allocated. Tasks include some of the following: attendance at meetings, coordination with the contractor, review of submittals, responding to RFI’s, form liner coordination and review of samples, tree tagging, and tasks associated with planting and irrigation during construction. At this time, we anticipate the following hours; however, please note this is just a guideline and requests from either the City or the contractor may be more than anticipated herewith. (3 hours per month to attend meetings during the next 12 months - anticipate 36 hours); review shop drawings / submittals (anticipate 12 hours); continued field review of aesthetic wall ‘mock ups’ (anticipate 8 hours) and tagging / review of plant material and irrigation installation (anticipate 32 hours). Based on the current rates associated with the On-Call contract, DEA would bill at a rate of $150 / hr. for Almabeth Anderson and $130 for Jon Oen’s involvement (our irrigation designer). These rates are subject to change in the coming months but we can advise you if indeed this will be implemented. Based on the above anticipated work, we propose a Time and Materials fee of approximately $13,700 which includes anticipated reimbursable expenses such as mileage, printing and delivery costs. Thank you once again for your consideration of our qualifications. We look forward to discussing this proposal with you. Sincerely, DAVID EVANS AND ASSOCIATES, INC. Kim S. Rhodes, L.A. 3867 Vice President M:\Pursuits\D\Diamond Bar, City\Pursuits\Additional Landscape Architectural Services for Lemon Avenue Construction per On Call Contract 6.5.b Packet Pg. 89 Agenda #: 6.6 Meeting Date: September 19, 2017 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: ADOPTION OF ORDINANCE 05 (2017) AMENDING THE DIAMOND BAR MUNICIPAL CODE RELATING TO LIMITED COLLECTION PERMIT AND CONSTRUCTION AND DEMOLITION WASTE. STRATEGIC GOAL: Safe, Sustainable & Healthy Community RECOMMENDATION: Adopt Ordinance 05(2017): An Ordinance of the City of Diamond Bar amending sections: 8.16.460, 8.16.480, 8.16.490, 8.16.500, 8.16.510, 8.16.530, 8.16.540 8.16.630, 8.16.640, and 8.16.660 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code pertaining to Limited Collection Permit and Construction and Demolition Waste. FINANCIAL IMPACT: None. BACKGROUND: On August 15, 2017, the City Council received public testimony and introduced for first reading amendments to Division 4, Limited Collection Permits and Division 6, Construction and Demolition of the City Code relating to limited collection permit and construction and demolition waste. The proposed amendments aim to improve services provided to the community while achieving the following goals: 1. Streamline the permit approval by minimizing the need for a Limited Collection permit application for one time projects. 2. Lower the financial impact for homeowners and contractors by reducing the minimum deposit amount. 3. Encourage recycling of construction and demolition debris by exempting construction permittees utilizing a City approved waste hauler from the 75% diversion requirement and refunding the entire deposit amount upon showing proof of utilizing a City franchise hauler. 6.6 Packet Pg. 90 The City Council directed that the Ordinance, as submitted, be placed on the September 19, 2017 agenda for adoption. LEGAL REVIEW The ordinance will go into effect 30 days after adoption. The City Attorney has reviewed the proposed amendments to the ordinance and approved as to form and content. PREPARED BY: REVIEWED BY: Attachments: 1. 6.6.a Ordinance 05-2017 Final Copy 2. 6.6.b Draft Ordinance No. xx(2017) Limited Collection Permit and Demolition Waste- Final Draft Redline 6.6 Packet Pg. 91 Ordinance 05(2017)  1    ORDINANCE NO. 05 (2017) AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING SECTIONS 8.16.460, 8.16.480, 8.16.490, 8.16.500, 8.16.510, 8.16.530, 8.16.540 8.16.630, 8.16.640, AND 8.16.660 OF TITLE 8, CHAPTER 8.16 OF THE DIAMOND BAR MUNICIPAL CODE PERTAINING LIMITED COLLECTION PERMIT AND CONSTRUCTION AND DEMOLITION WASTE WHEREAS, the State of California through the California Waste Management Act of 1989, requires that each local jurisdiction in the state divert 50% of discarded materials from landfill garbage disposal on a per capita basis; and WHEREAS, according to CalRecycle, Construction and Demolition materials are estimated to account for 21.7 to 25.5 percent of California's total waste disposal, indicating that such waste has a significant potential for reduction and recycling; and. WHEREAS, the City of Diamond Bar continues to make progress in maintaining the disposal reduction requirements of the state recycling law, but additional efforts are needed to encourage the recycling of construction and demolition waste, which represents a large portion of the total waste stream by weight and the diversion of which from landfills helps the City meet the state mandated diversion goals; and WHEREAS, the purpose of this Ordinance is to update the existing permitting procedure and deposit requirements associated with the removal of construction and demolition waste in the City in order to further encourage compliance with recycling and diversion requirements for such waste. NOW, THEREFORE, the City Council of the City of Diamond Bar hereby ordains as follows: SECTION 1. Section. 8.16.460 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows: Section. 8.16.460-Limited collection permit requirements. No person, other than a franchisee, permitted self-hauler or commercial recycler, shall collect solid waste in the city without having first been issued a limited collection permit. Such permit shall be in addition to any business license or permit otherwise required by the city. The director of public works is authorized to promulgate administrative policies and procedures for issuing such permits. This Division 4 shall not apply to the self-haul of construction and demolition wastes, which are governed by Division 6 of this chapter entitled -"Construction and Demolition Waste.” 6.6.a Packet Pg. 92 Ordinance 05(2017)  2    SECTION 2. Section 8.16.480 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows: Sec. 8.16.480. – Permit fees. Each permittee shall pay a yearly fee in an amount determined by resolution of the city council. SECTION 3. Section. 8.16.490 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows: Section. 8.16.490. - Permit terms Any permit issued under this Division shall be for a term of not more than one year and shall expire December 31 of each year. SECTION 4. Section. 8.16.500 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows: Section. 8.16.500. - Transfer of Permit A permit issued under this Division 4 shall not be transferred, delegated or assigned. No permittee shall sell, assign, hypothecate, relinquish, surrender or transfer its interest in a permit to any person or collector or allow another person or entity to use its permit in any act for which a permit is required without the prior written consent of the city council. SECTION 5. Section. 8.16.510 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows: Section. 8.16.510. - Denial of Permit After review of the permit application, the city manager, or designee, may deny the issuance of an annual limited collection permit based on information disclosed in the permit application. Denial of an annual limited collection permit may be based on an incomplete application, failure to demonstrate qualifications or financial responsibility necessary to comply with the requirements of this chapter, failure to supply required reports or previous violations of any provision of this Division 4. Upon denial, the city manager shall provide the limited collection permittee written notification of the reasons therefore and shall include the effective date of such denial. Written notification of denial shall be delivered by first-class mail, postage pre-paid or certified mail, return receipt requested. SECTION 6. Section. 8.16.530 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows: Section. 8.16.530. – Prohibited Acts 6.6.a Packet Pg. 93 Ordinance 05(2017)  3    No limited collection permittee shall perform solid waste collection services otherwise provided for in a solid waste franchise agreement. No limited collection permittee shall collect a fee for recyclable material collection services provided to residential premises. SECTION 7. Section. 8.16.540 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows: Section. 8.16.540. - Additional permittee obligations A collection permittee shall also be subject to the following provisions of this chapter 8.16: Section 8.16.150, collector's liability insurance, provided that the amount of insurance shall be determined by administrative policy promulgated by the director; Section 8.16.160, worker's compensation insurance; Section 8.16.170, city to be free from liability; Section 8.16.190, office for inquiries and complaints; Section 8.16.200, permits and licenses; Section 8.16.210, responsibility for damages; Section 8.16.220, city inspection authority; Section 8.16.330, hours of collection; Section 8.16.380, trespass; Section 8.16.390, noise; Section 8.16.400, ownership; Section 8.16.410, collection vehicle identification; Section 8.16.420, operation of equipment; Section 8.16.440, resource recovery; and all other applicable provisions of this Municipal Code. SECTION 8. Section. 8.16.630 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows: Sec. 8.16.630. - Construction/demolition contractor self-hauling permit. (a) No person or solid waste enterprise other than the City’s exclusive franchise waste haulers shall remove construction/demolition waste within the City without first obtaining a contractor self-haul permit as provided in this Division 6 ('hereafter, C&D Permit"). (b) An application for a C&D Permit shall include the following information: 6.6.a Packet Pg. 94 Ordinance 05(2017)  4    (1) The type and amount of materials. (2) The number of vehicles that the permittee utilizes and the types of containers that will be used to collect construction/demolition waste. (3) The name, address and contact information for the construction and demolition recycling facilities and waste disposal facilities where the permittee will take diverted material and waste. (4) Such other pertinent facts or information as the director may require. (c) In order to be legally qualified to obtain a C&D Permit the applicant shall: (1) Be willing and able to comply with the provisions of this Code, applicable law, and all requirements of the C&D Permit; (2) Have demonstrated ability to remove and transport the required construction/demolition waste to the appropriate recycling and waste disposal facilities; and (3) Present evidence satisfactory to the director that the applicant, or a duly licensed construction company contracted with the applicant, will be performing the hauling work with its own equipment and will not contract with another entity or person to perform the service. SECTION 9. Section. 8.16.640 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows: Section. 8.16.640. – Deposit required for covered projects As a part of any application for, and prior to the issuance of, any building, grading or demolition permit for a covered project, every construction permittee shall post a deposit, in the amount of $50.00 for each estimated ton of construction/demolition waste, but not less than $250.00 and not to exceed $5,000.00. The deposit shall be returned, without interest, in total or in proportion, upon proof to the satisfaction of the director, that no less than 75 percent of construction/demolition waste has been diverted. If a lesser percentage is diverted, a proportionate share of the deposit will be returned in accordance with a formula established by the city manager. The deposit shall be forfeited entirely if there is a failure to comply with the requirements of this section. Construction permittees utilizing a City approved waste hauler are exempt from the 75% diversion requirement and shall receive a refund of the entire deposit amount upon showing proof of utilizing a City franchise hauler. SECTION 10. Section. 8.16.640 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows: 6.6.a Packet Pg. 95 Ordinance 05(2017)  5    Sec. 8.16.660. - Revocation. The director may revoke a C&D Permit for failure to comply with any provisions of this Division 6 or other applicable provision of this Code. SECTION 11. Severability. If any section, clause, phrase, word or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each other section, clause, phrase, word or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, words or portions thereof be declared invalid or unconstitutional. SECTION 12. The Mayor shall sign this ordinance and the City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same, or the summary thereof, to be published and posted pursuant to applicable provisions of law and this Ordinance shall take effect thirty (30) days after adoption. ______________________________ Jimmy Lin, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the 15th day of August, 2017 and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on 19th day of September, 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: __________________________ Tommye A. Cribbins, City Clerk 6.6.a Packet Pg. 96 1262699.1 ORDINANCE NO. XX (2017) AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING SECTIONS 8.16.460, 8.16.480, 8.16.490, 8.16.500, 8.16.510, 8.16.530, 8.16.540 8.16.630, 8.16.640, AND 8.16.660 OF TITLE 8, CHAPTER 8.16 OF THE DIAMOND BAR MUNICIPAL CODE PERTAINING LIMITED COLLECTION PERMIT AND CONSTRUCTION AND DEMOLITION WASTE WHEREAS, the State of California through the California Waste Management Act of 1989, requires that each local jurisdiction in the state divert 50% of discarded materials from landfill garbage disposal on a per capita basis; and WHEREAS, according to CalRecycle, Construction and Demolition materials are estimated to account for 21.7 to 25.5 percent of California's total waste disposal, indicating that such waste has a significant potential for reduction and recycling; and. WHEREAS, the City of Diamond Bar continues to make progress in maintaining the disposal reduction requirements of the state recycling law, but additional efforts are needed to encourage the recycling of construction and demolition waste, which represents a large portion of the total waste stream by weight and the diversion of which from landfills helps the City meet the state mandated diversion goals ; and WHEREAS, the purpose of this Ordinance is to update the existing permitting procedure and deposit requirements associated with the removal of construction and demolition waste in the City in order to further encourage compliance with recycling and diversion requirements for such waste. NOW, THEREFORE, the City Council of the City of Diamond Bar hereby ordains as follows: SECTION 1. Section. 8.16.460 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows (deletions in strikethrough text; additions in underline text): Section. 8.16.460-Limited collection permit requirements. No person, other than a franchisee, permitted self -hauler or commercial recycler, shall collect solid waste in the city without having first been issued a limited collection permit. Such permit shall be in addition to any business license or permit otherwise required by the city. The director of public works is authorized to promulgate administrative policies and procedures for issuing such permits. This Division 4 shall not apply to the self -haul of construction and demolition wastes, which are governed by Division 6 of this chapter entitled -"Construction and Demolition Waste.” 6.6.b Packet Pg. 97 1262699.1 SECTION 2. Section 8.16.480 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows (deletions in strikethrough text; additions in underline text): Sec. 8.16.480. – Permit fees. Each collection permittee shall pay a yearly fee in an amount determined by resolution of the city council. SECTION 3. Section. 8.16.490 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows (deletions in strikethrough text; additions in underline text): Section. 8.16.490. - Permit terms Any permit issued under this Division 4chapter shall be for a term of not more than one year and shall expire December 31 of each year. SECTION 4. Section. 8.16.500 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows (deletions in strikethrough text; additions in underline text): Section. 8.16.500. - Transfer of Permit A permit issued under this dDivision 4 shall not be transferred, delegated or assigned. No permittee shall sell, assign, hypothecate, relinquish, surrender or transfer its interest in a permit to any person or collector or allow another person or entity to use its permit in any act for which a permit is required without the prior written consent of the city council. SECTION 5. Section. 8.16.510 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows (deletions in strikethrough text; additions in underline text): Section. 8.16.510. - Denial of Permit After review of the permit application, the city manager, or designee, may deny the issuance of an annual limited collection permit based on information disclosed in the permit application. Denial of an annual limited collection permit may be based on an incomplete application, failure to demonstrate qualifications or financial responsibility necessary to comply with the requirements of this chapter, failure to supply required reports or previous violations of any provision of this Division 4chapter. Upon denial, the city manager shall provide the limited collection permitteecollector written notification of the reasons therefore and shall include the effective date of such denial. Written notification of denial shall be delivered by first-class mail, postage pre-paid in person or certified first class mail, return receipt requested to the collector. SECTION 6. Section. 8.16.530 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows (deletions in strikethrough text; additions in underline text): Section. 8.16.530. – Prohibited Acts 6.6.b Packet Pg. 98 1262699.1 No limited collection permittee shall perform solid waste collection services otherwise provided for in a solid waste franchise agreement. No limited collection permittee shall collect a fee for recyclable material collection services provided to residential premises. SECTION 7. Section. 8.16.540 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows (deletions in strikethrough text; additions in underline text): Section. 8.16.540. - Additional permittee obligations A collection permittee shall also be subject to the following provisions of this chapter 8.16: Section 8.16.150, collector's liability insurance, provided that the amount of insurance shall be determined by administrative policy promulgated by the director; Section 8.16.160, worker's compensation insurance; Section 8.16.170, city to be free from liability; Section 8.16.190, office for inquiries and complaints; Section 8.16.200, permits and licenses; Section 8.16.210, responsibility for damages; Section 8.16.220, city inspection authority; Section 8.16.330, hours of collection; Section 8.16.380, trespass; Section 8.16.390, noise; Section 8.16.400, ownership; Section 8.16.410, collection vehicle identification; Section 8.16.420, operation of equipment; Section 8.16.440, resource recovery; and and all other applicable provisions of this Municipal Code. Construction/demolition haulers must also comply with division 6 of this chapter. SECTION 8. Section. 8.16.630 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows (deletions in strikethrough text; additions in underline text): Sec. 8.16.630. - Construction/demolition contractor self-hauling permit. (a) No person or solid waste enterprise other than the City’s exclusive franchise waste haulers shall remove construction/demolition waste within the cCity without first obtaining a limited collection contractor self-haul permit as provided in this Division 6 ('hereafter, C&D Permit"). under division 4 of this chapter. The city shall maintain a 6.6.b Packet Pg. 99 1262699.1 list of all permit holders and construction permitees shall only use a permitted hauler for removal of construction/demolition waste within the city. (b) In addition to the requirements in section 8.16.470 above for limited collection permits , Aan application for a limited collection C&D pPermit to collect construction/demolition waste shall also include the following information: (1) The type and amount of materials and waste material that the hauler is capable of transporting. (2) The number of vehicles that the permitteeenterprise utilizes and the types of containers the hauler usesthat will be used to collect construction/demolition waste. (3) The name, address and contact information for the construction and demolition recycling facilities and waste disposal facilities where the hauler permittee will take diverted material and where the hauler will take waste. (4) Such other pertinent facts or information as the director may require , including but not limited to, evidence of state certification, evidence of previous experience, and demonstration of reliable and safe equipment. (c) In order to be legally qualified to obtain a limited collection C&D pPermit to collect construction/demolition waste, the applicant shall: (1) Be willing and able to comply with the provisions of this Code, applicable law, and all requirements of the C&D pPermit; and (2) Have demonstrated ability to remove and transport the required construction/demolition waste to the appropriate recycling and waste disposal facilities; and. (3) Present evidence satisfactory to the director that the applicant , or a duly licensed construction company contracted with the applicant, will be performing the hauling work with its own equipment and will not contract with another entity or person to perform the service. SECTION 9. Section. 8.16.640 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows (deletions in strikethrough text; additions in underline text): Section. 8.16.640. – Deposit required for covered projects As a part of any application for, and prior to the issuance of, any building, grading or demolition permit for a covered project, every construction permittee shall post a cash deposit, letter of credit or cashiers check in the amount of $50.00 for each estimated ton of construction/demolition waste, but not less than $1,500250.00 and not to exceed $5,000.00. The deposit shall be returned, without interest, in total or in proportion, upon proof to the satisfaction of the director, that no less than 75 percent of construction/demolition waste has been diverted. If a lesser percentage is diverted, a proportionate share of the deposit will be returned in accordance with a formula established by the city manager. The deposit shall be forfeited entirely if there is a failure 6.6.b Packet Pg. 100 1262699.1 to comply with the requirements of this section. Construction permittees utilizing a City approved waste hauler are exempt from the 75% diversion requirement and shall receive a refund of the entire deposit amount upon showing proof of utilizing a City franchise hauler. SECTION 10. Section. 8.16.640 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows (deletions in strikethrough text; additions in underline text): Sec. 8.16.660. - Revocation. (a) Failure by a permitted hauler to comply with the diversion and/or reporting requirements of this section will result in automatic revocation of the limited collection permit. A hauler whose permit has been revoked shall not be eligible to reapply for a new permit for a period of three years from the date of revocation . The director may also revoke a C&D Permit for failure to comply with any provisions of this Division 6 or other applicable provision of this Code. meet the requirements in sections 8.16.520 and 8.16.630. SECTION 11. Severability. If any section, clause, phrase, word or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remain ing portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each other section, clause, phrase, word or po rtion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, words or portions thereof be declared invalid or unconstitutional. SECTION 12. The Mayor shall sign this ordinance and the City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same, or t he summary thereof, to be published and posted pursuant to applicable provisions of law and this Ordinance shall take effect thirty (30) days after adoption. ______________________________ Jimmy Lin, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the _______________ day of ______________, 2017 and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on __________ day of ____________, 2017, by the following vote: AYES: COUNCIL MEMBERS: 6.6.b Packet Pg. 101 1262699.1 NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: __________________________ Tommye A. Cribbins, City Clerk 6.6.b Packet Pg. 102 Agenda #: 6.7 Meeting Date: September 19, 2017 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: PURCHASE OF TEN (10) NEW HEWLETT PACKARD SERVERS FROM CDWG IN THE AMOUNT OF $129,009.49. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Authorize the City Manager to issue a Purchase Order to CDWG for ten (10) Hewlett Packard servers in the amount of $129,009.49 FINANCIAL IMPACT: There are sufficient appropriated funds in the FY17-18 budget for this expenditure. DISCUSSION: The daily operations of the City rely on the use of computers, specialized netwo rks, and associated hardware and software to create, process, and store digital information and communicate with the public. To ensure the City’s essential information systems infrastructure remains in place, it is proposed that ten (10) servers be replaced. These servers have outlived their useful life and have been scheduled for replacement. As required by the purchasing ordinance, a competitive bid process was conducted. The results of the competitive bid process are as follows: Bids received: CDWG GovConnection SHI Hewlett Packard Enterprise $129,009.49 $130,851.80 $169,152.84 $177,011.31 It is recommended that the City Council authorize these expenditures. 6.7 Packet Pg. 103 PREPARED BY: REVIEWED BY: Attachments: 1. 6.7.a Bid Quotation Sheet for DL380 Gen10 Servers 6.7 Packet Pg. 104 Alfredo Estevez Phone Number: 1 Address Phone Number: 2 Address Phone Number: 3 Address Phone Number: 4 Address Description:Quantity:Unit Price:Unit Price Unit Price Unit Price HP DL380 Servers 10 -$ -$ Subtotal:Subtotal:Subtotal:Subtotal: Shipping Sales Tax:*Sales Tax:Sales Tax:**Sales Tax: TOTAL:TOTAL:TOTAL:TOTAL: *Sales tax is based on the taxable amount of goods and does not apply to support and service **Sales tax added since The sales tax amount on the GovConnection bid is lower than the tax amount on the CDWG bid it was not included in Quote due to the fact that the percentage of support & service is higher on the Govconnection bid Method (email/fax/phone) 3000 Hanover Street, Palo Alto, CA Contact: GovConnection 8/31/2017 (800) 800-0019 x75559 jrozmiarek@govconnection.com Description of Item(s) or Service(s): HP DL380 Gen 10 Servers Vendor Name Jon Cacioppo Hewlett Packard Enterprise shi 9/7/17 Method (email/fax/phone)Date of Quote Method (email/fax/phone) BID/QUOTE TABULATION CDW-G GovConnection shi VENDOR INFORMATION (3 BID/QUOTE MINIMUM) Vendor Name (800) 607-3567 Date of Quote 290 Davison Avenue Sumerset, NJ 08873 Quantity: 10.00 Attach Written Bids from Vendors To This Form -$ Total: Account Number: 530-4070-46230 joncac@cdwg.com 127,440.72$ Date of Quote -$ Vendor Name Date of Quote Vendor Name 230 N. Milwaukee Avenue, Vernnon Hills, IL 60061 Contact: Total: 8/22/2017 9/1/2017 (847) 371-8031 154,443.23$ 350.00$ 14,359.61$ Method (email/fax/phone) lance_erickson@shi.com Total: 154,443.23$ (800) 477-6479 X5553595 City of Diamond Bar Employee Name:Department: Extension:Date: Informaiton Systems BID /QUOTATION WORKSHEET FORM 7083 169,152.84$ 5,522.62$ 127,440.72$ -$ 6,307.31$ CDW-G 9/7/2017 -$ -$ -$ 132,963.34$ 122,702.18$ 129,009.49$ -$ 122,702.18$ 14,987.23$ 177,011.31$ Hewlett Packard Enterprise Total: 162,024.08$ -$ 7503 Standish Place Rockville, MD 20855 Contact: Joe Rozmiarek 162,024.08$ -$ Contact: Lance Erickson 6.7.a Packet Pg. 105 Page 1 of 4 QUOTE CONFIRMATION DEAR ALFREDO ESTEVEZ, Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE #QUOTE DATE QUOTE REFERENCE CUSTOMER #GRAND TOTAL JFXS694 9/7/2017 HP DL380 GEN10 8736638 $129,009.49 QUOTE DETAILS ITEM QTY CDW#UNIT PRICE EXT.PRICE HPE ProLiant DL380 Gen10 - rack-mountable - no CPU - 0 GB - 0 GB 9 4723429 $1,036.02 $9,324.18 Mfg. Part#: 868703-B21 UNSPSC: 43211501 Contract: MARKET Intel Xeon Silver 4110 / 2.1 GHz processor 9 4744061 $649.00 $5,841.00 Mfg. Part#: 826846-B21 UNSPSC: 43201503 Contract: MARKET Intel Xeon Silver 4110 / 2.1 GHz processor 9 4780358 $649.00 $5,841.00 Mfg. Part#: 826846-L21 UNSPSC: 43201503 Contract: MARKET HPE SmartMemory - DDR4 - 16 GB - DIMM 288-pin 18 4727301 $294.56 $5,302.08 Mfg. Part#: 815098-B21 UNSPSC: 43201402 Contract: MARKET HPE - storage drive cage - SATA 6Gb/s / SAS 12Gb/s / PCIe 9 4729423 $78.92 $710.28 Mfg. Part#: 826708-B21 UNSPSC: 43201609 Contract: MARKET HPE 300GB SAS 15K SFF SC DS HDD 72 4621310 $280.15 $20,170.80 Mfg. Part#: 870753-B21 Contract: MARKET HPE DVD±RW (±R DL) / DVD-RAM drive - Serial ATA - internal 9 3559656 $65.46 $589.14 Mfg. Part#: 726537-B21 Contract: MARKET HPE power cable - 6 ft 18 2515457 $5.87 $105.66 Mfg. Part#: AF556A UNSPSC: 26121636 Contract: MARKET HP 2U SFF EASY INSTALL RAIL KIT 9 3345178 $51.25 $461.25 Mfg. Part#: 733660-B21 Contract: MARKET 6.7.a Packet Pg. 106 Page 2 of 4 QUOTE DETAILS (CONT.) HPE cable management arm - 2U 9 3339635 $35.53 $319.77 Mfg. Part#: 733664-B21 Contract: MARKET HPE Smart Array P408I-A SR Gen10 - storage controller (RAID) - SATA 6Gb/s / 9 4723432 $403.33 $3,629.97 Mfg. Part#: 804331-B21 UNSPSC: 43201557 Contract: MARKET HPE 96W Smart Storage Battery - battery backup 9 4723433 $61.27 $551.43 Mfg. Part#: 875241-B21 UNSPSC: 26111710 Contract: MARKET HPE - power supply - hot-plug / redundant - 500 Watt - 563 VA 18 4727318 $172.30 $3,101.40 Mfg. Part#: 865408-B21 UNSPSC: 39121004 Contract: MARKET HPE High Performance Fan Kit - system fan kit 9 4739991 $150.51 $1,354.59 Mfg. Part#: 867810-B21 UNSPSC: 40101604 Contract: MARKET HPE Integrated Lights-Out Advanced - license + 3 Years 24x7 Support - 1 ser 9 4447141 $283.66 $2,552.94 Mfg. Part#: BD505A UNSPSC: 43232804 Electronic distribution - NO MEDIA Contract: MARKET HPE DL380 GEN10 SUPPORT 9 4784242 $5,167.86 $46,510.74 Mfg. Part#: H7J36A5#WAH Electronic distribution - NO MEDIA Contract: MARKET HPE ProLiant DL380 Gen10 - rack-mountable - no CPU - 0 GB - 0 GB 1 4723429 $1,036.02 $1,036.02 Mfg. Part#: 868703-B21 UNSPSC: 43211501 Contract: MARKET Intel Xeon Silver 4114 / 2.2 GHz processor 1 4748293 $893.95 $893.95 Mfg. Part#: 826850-L21 UNSPSC: 43201503 Contract: MARKET Intel Xeon Silver 4114 / 2.2 GHz processor 1 4739617 $893.95 $893.95 Mfg. Part#: 826850-B21 UNSPSC: 43201503 Contract: MARKET HPE SmartMemory - DDR4 - 16 GB - DIMM 288-pin 6 4727301 $294.56 $1,767.36 Mfg. Part#: 815098-B21 UNSPSC: 43201402 Contract: MARKET HPE - storage drive cage - SATA 6Gb/s / SAS 12Gb/s / PCIe 1 4729423 $78.92 $78.92 Mfg. Part#: 826708-B21 UNSPSC: 43201609 Contract: MARKET 6.7.a Packet Pg. 107 Page 3 of 4 QUOTE DETAILS (CONT.) HP 480GB SATA 6G RI SFF SC DS SSD 3 4565447 $395.31 $1,185.93 Mfg. Part#: 868818-B21 Contract: MARKET HP 960GB SATA 6G MU SFF SC DS SSD 5 4492794 $780.99 $3,904.95 Mfg. Part#: 872348-B21 Contract: MARKET HPE DVD±RW (±R DL) / DVD-RAM drive - Serial ATA - internal 1 3559656 $65.46 $65.46 Mfg. Part#: 726537-B21 Contract: MARKET HPE power cable - 6 ft 2 2515457 $5.70 $11.40 Mfg. Part#: AF556A UNSPSC: 26121636 Contract: MARKET HP 2U SFF EASY INSTALL RAIL KIT 1 3345178 $51.25 $51.25 Mfg. Part#: 733660-B21 Contract: MARKET HPE cable management arm - 2U 1 3339635 $35.53 $35.53 Mfg. Part#: 733664-B21 Contract: MARKET HPE Smart Array P408I-A SR Gen10 - storage controller (RAID) - SATA 6Gb/s / 1 4723432 $403.33 $403.33 Mfg. Part#: 804331-B21 UNSPSC: 43201557 Contract: MARKET HPE 96W Smart Storage Battery - battery backup 1 4723433 $61.27 $61.27 Mfg. Part#: 875241-B21 UNSPSC: 26111710 Contract: MARKET HPE - power supply - hot-plug / redundant - 500 Watt - 563 VA 2 4727318 $172.30 $344.60 Mfg. Part#: 865408-B21 UNSPSC: 39121004 Contract: MARKET HPE High Performance Fan Kit - system fan kit 1 4739991 $150.51 $150.51 Mfg. Part#: 867810-B21 UNSPSC: 40101604 Contract: MARKET HPE Integrated Lights-Out Advanced - license + 3 Years 24x7 Support - 1 ser 1 4447141 $283.66 $283.66 Mfg. Part#: BD505A UNSPSC: 43232804 Electronic distribution - NO MEDIA Contract: MARKET HPE DL380 GEN10 SUPPORT 1 4784242 $5,167.86 $5,167.86 Mfg. Part#: H7J36A5#WAH Electronic distribution - NO MEDIA Contract: MARKET PURCHASER BILLING INFO SUBTOTAL $122,702.18 6.7.a Packet Pg. 108 Page 4 of 4 Billing Address: CITY OF DIAMOND BAR ACCOUNTS PAYABLE 21810 COPLEY DR DIAMOND BAR, CA 91765-4460 Phone: (909) 860-2489 Payment Terms: Net 30 Days-Govt State/Local SHIPPING $0.00 SALES TAX $6,307.31 GRAND TOTAL $129,009.49 DELIVER TO Please remit payments to: Shipping Address: CITY OF DIAMOND BAR ALFREDO ESTEVEZ 21810 COPLEY DR DIAMOND BAR, CA 91765-4460 Phone: (909) 860-2489 Shipping Method: CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 Need Assistance? CDW•G SALES CONTACT INFORMATION Jon Cacioppo |(877) 603-6330 |joncac@cdwg.com This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager © 2017 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239 6.7.a Packet Pg. 109 ORDERING INFORMATION GovConnection, Inc. DBA Connection Please contact your account manager with any questions. Ordering Address GovConnection, Inc. 732 Milford Road Merrimack, NH 03054 Remittance Address GovConnection, Inc. Box 536477 Pittsburgh, PA 15253-5906 Please reference the Contract # on all purchase orders. TERMS & CONDITIONS Payment Terms: NET 30 (subject to approved credit) FOB Point: DESTINATION (within Continental US) Maximum Order Limitation: NONE FEIN: 52-1837891 DUNS Number: 80-967-8782 CEC: 80-068888K Cage Code: OGTJ3 Business Size: LARGE Erate Spin Number: 143026005 WARRANTY: Manufacturer’s Standard Commercial Warranty Important Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Company’s Standard Terms of Sale, which describe important legal rights and obligations. You may review the Company’s Standard Terms of Sale on the Company’s website: www.govconnection.com or you may request a copy via fax, e-mail, or mail by calling your account representative. The only exception to this policy is if your order is being placed under any one of our many national, state, educational or cooperative Agreements, in which case the Terms and Conditions of your Purchase Order are already pre- negotiated and stated in that Agreement. No other Terms and Conditions shall apply and any other terms and conditions referenced or appearing in your Purchase Order are considered null and void. Please refer to our Quote Number in your order. If you require a hard copy invoice for your credit card order, please visit the link below and click on the Proof of Purchase/Invoice link on the left side of the page to print one: https://www.govconnection.com/web/Shopping/ProofOfPurchase.htm Please forward your Contract or Purchase Order to: SLEDOPS@connection.com QUESTIONS: Call 800-800-0019 FAX: 603.683.0374 6.7.a Packet Pg. 110 Account Executive:Joseph Rozmiarek Phone:(800) 800-0019 ext. 75559 Fax:(603) 683-0547 Email:joe.rozmiarek@connection.com Date:8/31/2017 Valid Through:9/13/2017 Account Manager:Account #:S03134 Phone: Fax: Email: Customer Contact:Alfredo Estevez Phone:(909) 839-7083 Email:aestevez@diamondbarca.gov Fax:(909) 861-3117 DELIVERY FOB SHIP VIA SHIP WEIGHT TERMS CONTRACT ID# Destination Small Pkg Ground Service Level 766.00 lbs NET 30 *Line #Qty Item #Mfg. Part #Description Mfg.Price Ext 1 Server 1 -$ 2 9 34295353 875760-S01 ProLiant DL380 Gen10 2U RM Xeon 8C Silver 4110 2.1GHz / 16GB / 8x2.5" HP bays / G200eH2 / P408i-a / 4xGbE / 500W HP Servers HP Servers 2,167.08$ 19,503.72$ 3 9 34297746 835955-B21 16GB PC4-21300 288-pin DDR4 SDRAM RDIMM for Select Models HP Server Accessories HP Server Accessories 290.85$ 2,617.65$ 4 9 17830297 726537-B21 9.5mm SATA DVD-RW JackBlack Gen9 Optical Drive HP Server Accessories HP Server Accessories 72.12$ 649.08$ 5 9 34520581 826708-B21 HPE DL38X GEN10 UNIVERSAL MEDIA BAY HP Server Accessories HP Server Accessories 68.29$ 614.61$ 6 72 33724443 870753-B21 300GB SAS 12Gb / s 15K RPM SFF 2.5" Smart Carrier Digitally Signed Firmware Enterprise Hard Drive HP Server Accessories HP Server Accessories 294.64$ 21,214.08$ 7 9 34317006 867810-B21 DL38X Gen10 High Performance Temperature Fan Kit HP Server Accessories HP Server Accessories 90.74$ 816.66$ 8 9 34303860 865408-B21 500W Flex Slot Platinum Hot Plug Low Halogen Power Supply Kit for ProLiant DL380 Gen10 Server HP Server Accessories HP Server Accessories 178.67$ 1,608.03$ 9 18 7208461 AF556A Power Cord, 10A C13-UL, 6ft HP Server Accessories HP Server Accessories 5.95$ 107.10$ 10 9 16882917 733664-B21 2U CMA for Easy Install Rail Kit HP Server Accessories HP Server Accessories 34.56$ 311.04$ 11 9 13897662 BD505A ILO Advanced w3yr Technical Support & Updates 1-Server Licnse HP Server Accessories HP Server Accessories 259.80$ 2,338.20$ 12 9 34529691 H8QW4E HPE 5Y CTR FC DL380 Gen10 Svc HP ESSN/Services HP ESSN/Services 6,713.46$ 60,421.14$ 13 9 353803 353803 Config. Complex Server Configuration - Hardware Install Only Wilmington Config SVC Wilmington Config SVC 60.19$ 541.71$ CITY OF DIAMOND BAR, CA 21810 EAST COPLEY DR QUOTE PROVIDED TO:SHIP TO: AB#: 8369465 AB#: 8369468 CITY OF DIAMOND BAR CA ACCOUNTS PAYABLE KEN DESFORGES 21810 COPLEY DRIVE DIAMOND BAR, CA 91765 DIAMOND BAR, CA 91765 SALES QUOTE GovConnection, Inc.# 24422244.03 7503 Standish Place PLEASE REFER TO THE ABOVE QUOTE # WHEN ORDERINGRockville, MD 20855 (909) 839-7000 (909) 839-7058 5-30 Days A/R/O Important Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Company's Standard Terms of Sale, which describe important legal rights and obligations. You may review the Company's Standard Terms of Sale on the Company's website: www.govconnection.com, or you may request a copy via fax, e-mail, or mail by calling your account representative. The only exception to this policy is if your order is being placed under any one of our many national, state, educational or cooperative Agreements, in which case the Terms and Conditions of your Purchase Order are already pre-negotiated and stated in that Agreement. No other Terms and Conditions shall apply and any other terms and conditions referenced or appearing in your Purchase Order are considered null and void. Please refer to our Quote Number in your order. Page 2 of 4 8/31/2017 6.7.a Packet Pg. 111 Account Executive:Joseph Rozmiarek Phone:(800) 800-0019 ext. 75559 Fax:(603) 683-0547 Email:joe.rozmiarek@connection.com Date:8/31/2017 Valid Through:9/13/2017 Account Manager:Account #:S03134 Phone: Fax: Email: Customer Contact:Alfredo Estevez Phone:(909) 839-7083 Email:aestevez@diamondbarca.gov Fax:(909) 861-3117 DELIVERY FOB SHIP VIA SHIP WEIGHT TERMS CONTRACT ID# Destination Small Pkg Ground Service Level 766.00 lbs NET 30 *Line #Qty Item #Mfg. Part #Description Mfg.Price Ext CITY OF DIAMOND BAR, CA 21810 EAST COPLEY DR QUOTE PROVIDED TO:SHIP TO: AB#: 8369465 AB#: 8369468 CITY OF DIAMOND BAR CA ACCOUNTS PAYABLE KEN DESFORGES 21810 COPLEY DRIVE DIAMOND BAR, CA 91765 DIAMOND BAR, CA 91765 SALES QUOTE GovConnection, Inc.# 24422244.03 7503 Standish Place PLEASE REFER TO THE ABOVE QUOTE # WHEN ORDERINGRockville, MD 20855 (909) 839-7000 (909) 839-7058 5-30 Days A/R/O Important Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Company's Standard Terms of Sale, which describe important legal rights and obligations. You may review the Company's Standard Terms of Sale on the Company's website: www.govconnection.com, or you may request a copy via fax, e-mail, or mail by calling your account representative. The only exception to this policy is if your order is being placed under any one of our many national, state, educational or cooperative Agreements, in which case the Terms and Conditions of your Purchase Order are already pre-negotiated and stated in that Agreement. No other Terms and Conditions shall apply and any other terms and conditions referenced or appearing in your Purchase Order are considered null and void. Please refer to our Quote Number in your order. 14 Server 2 -$ 15 1 34294060 826565-B21 ProLiant DL380 Gen10 2U RM Xeon 10C Silver 4114 2.2GHz / 32GB / 8x2.5"HP bays / G200eH2 / P408i-a / 4xGbE / 500W HP Servers HP Servers 3,113.65$ 3,113.65$ 16 4 34297746 835955-B21 16GB PC4-21300 288-pin DDR4 SDRAM RDIMM for Select Models HP Server Accessories HP Server Accessories 290.85$ 1,163.40$ 17 1 34520581 826708-B21 HPE DL38X GEN10 UNIVERSAL MEDIA BAY HP Server Accessories HP Server Accessories 68.29$ 68.29$ 18 3 33214515 868818-B21 480GB SATA 6Gb / s Read Intensive SFF 2.5" Digitally Signed Firmware SC Hot Plug Solid State Drive HP Server Accessories HP Server Accessories 349.91$ 1,049.73$ 19 5 33724945 872348-B21 960GB SATA 6Gb / s Mixed Use SFF 2.5" Smart Carrier Digitally Signed Firmware Solid State Drive HP Server Accessories HP Server Accessories 783.15$ 3,915.75$ 20 1 17830297 726537-B21 9.5mm SATA DVD-RW JackBlack Gen9 Optical Drive HP Server Accessories HP Server Accessories 72.12$ 72.12$ 21 1 34317006 867810-B21 DL38X Gen10 High Performance Temperature Fan Kit HP Server Accessories HP Server Accessories 90.74$ 90.74$ 22 1 34303860 865408-B21 500W Flex Slot Platinum Hot Plug Low Halogen Power Supply Kit for ProLiant DL380 Gen10 Server HP Server Accessories HP Server Accessories 178.67$ 178.67$ 23 2 7208461 AF556A Power Cord, 10A C13-UL, 6ft HP Server Accessories HP Server Accessories 5.95$ 11.90$ 24 1 13897662 BD505A ILO Advanced w3yr Technical Support & Updates 1-Server Licnse HP Server Accessories HP Server Accessories 259.80$ 259.80$ 25 1 34529691 H8QW4E HPE 5Y CTR FC DL380 Gen10 Svc HP ESSN/Services HP ESSN/Services 6,713.46$ 6,713.46$ Page 3 of 4 8/31/2017 6.7.a Packet Pg. 112 Account Executive:Joseph Rozmiarek Phone:(800) 800-0019 ext. 75559 Fax:(603) 683-0547 Email:joe.rozmiarek@connection.com Date:8/31/2017 Valid Through:9/13/2017 Account Manager:Account #:S03134 Phone: Fax: Email: Customer Contact:Alfredo Estevez Phone:(909) 839-7083 Email:aestevez@diamondbarca.gov Fax:(909) 861-3117 DELIVERY FOB SHIP VIA SHIP WEIGHT TERMS CONTRACT ID# Destination Small Pkg Ground Service Level 766.00 lbs NET 30 *Line #Qty Item #Mfg. Part #Description Mfg.Price Ext CITY OF DIAMOND BAR, CA 21810 EAST COPLEY DR QUOTE PROVIDED TO:SHIP TO: AB#: 8369465 AB#: 8369468 CITY OF DIAMOND BAR CA ACCOUNTS PAYABLE KEN DESFORGES 21810 COPLEY DRIVE DIAMOND BAR, CA 91765 DIAMOND BAR, CA 91765 SALES QUOTE GovConnection, Inc.# 24422244.03 7503 Standish Place PLEASE REFER TO THE ABOVE QUOTE # WHEN ORDERINGRockville, MD 20855 (909) 839-7000 (909) 839-7058 5-30 Days A/R/O Important Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Company's Standard Terms of Sale, which describe important legal rights and obligations. You may review the Company's Standard Terms of Sale on the Company's website: www.govconnection.com, or you may request a copy via fax, e-mail, or mail by calling your account representative. The only exception to this policy is if your order is being placed under any one of our many national, state, educational or cooperative Agreements, in which case the Terms and Conditions of your Purchase Order are already pre-negotiated and stated in that Agreement. No other Terms and Conditions shall apply and any other terms and conditions referenced or appearing in your Purchase Order are considered null and void. Please refer to our Quote Number in your order. 26 1 353803 353803 Config. Complex Server Configuration - Hardware Install Only Wilmington Config SVC Wilmington Config SVC 60.19$ 60.19$ Subtotal 127,440.72$ Fee 0.00$ Shipping and Handling 0.00$ Tax 5,522.62$ Total 132,963.34$ Page 4 of 4 8/31/2017 6.7.a Packet Pg. 113   Pricing Proposal Quotation #:  14055924 Created On:  9/1/2017 Valid Until:  9/30/2017   City of Diamond Bar CA  FoundaSHIon Inside Account Manager   Alfredo Estevez 21825 Copley Drive Diamond Bar, CA 91765 United States Phone: (909) 839-7058 Fax:  Email:aestevez@diamondbarca.gov   Lance Erickson 290 Davidson Ave,  Somerset, NJ 08873 Phone: 800-477-6479x5553595 Fax:732-652-3004 Email:lance_erickson@shi.com All Prices are in US Dollar (USD)   Product Qty Your Price Total   1 CTO DL380 GEN10 8SFF SVR     Hewlett Packard Enterprise - Part#: 868703-B21     Contract Name: Open Market     Contract #: Open Market 9 $1,710.57 $15,395.13   2 FIO DL380 GEN10 4110 XEON S KIT     HPE - Part#: 826846-L21     Contract Name: Open Market     Contract #: Open Market 9 $659.14 $5,932.26   3 DL380 GEN10 4110 XEON-S KIT     HPE - Part#: 826846-B21     Contract Name: Open Market     Contract #: Open Market 9 $687.39 $6,186.51   4 16GB 1RX4 PC4-2666V-R SMART KIT     HPE - Part#: 815098-B21     Contract Name: Open Market     Contract #: Open Market 18 $316.36 $5,694.48   5 DL38X GEN10 UNIV MEDIA BAY     HPE - Part#: 826708-B21     Contract Name: Open Market     Contract #: Open Market 9 $86.86 $781.74   6 300GB SAS 15K SFF SC DS HD     HPE - Part#: 870753-B21     Contract Name: Open Market     Contract #: Open Market 72 $359.87 $25,910.64   7 9.5MM SATA DVDR JB GEN9 KIT     Hewlett Packard Enterprise - Part#: 726537-B21     Contract Name: Open Market     Contract #: Open Market 9 $86.86 $781.74   6.7.a Packet Pg. 114 8 PWR CORD 110V 10A 1.83M 5-15P C13     HPE - Part#: AF556A     Contract Name: Open Market     Contract #: Open Market 18 $6.74 $121.32   9 2U SFF EASY INST RAIL KIT     Hewlett Packard Enterprise - Part#: 733660-B21     Contract Name: Open Market     Contract #: Open Market 9 $67.33 $605.97   10 2U CMA FOR EASY INST RAIL KIT     Hewlett Packard Enterprise - Part#: 733664-B21     Contract Name: Open Market     Contract #: Open Market 9 $43.76 $393.84   11 SMART ARRAY P408I-A SR GEN10 CTRL     HPE - Part#: 804331-B21     Contract Name: Open Market     Contract #: Open Market 9 $403.32 $3,629.88   12 96W SMART STOR BATT 145MM CBL     HPE - Part#: 875241-B21     Contract Name: Open Market     Contract #: Open Market 9 $66.66 $599.94   13 500W FLEX SLOT PLAT HPLUG LH P/S KIT     HPE - Part#: 865408-B21     Contract Name: Open Market     Contract #: Open Market 18 $208.06 $3,745.08   14 DL38X GEN10 HIGH PERFORMANCE FAN     HPE - Part#: 867810-B21     Contract Name: Open Market     Contract #: Open Market 9 $160.92 $1,448.28   15 HP ILO ADV 3YR TS U SVR LIC     Hewlett Packard Enterprise - Part#: BD505A     Contract Name: Open Market     Contract #: Open Market 9 $315.79 $2,842.11   16 CTO DL380 GEN10 8SFF SVR     Hewlett Packard Enterprise - Part#: 868703-B21     Contract Name: Open Market     Contract #: Open Market 1 $1,710.57 $1,710.57   17 FIO DL380 GEN10 4114 XEON-S KIT     HPE - Part#: 826850-L21     Contract Name: Open Market     Contract #: Open Market 1 $847.67 $847.67   18 DL380 GEN10 4114 XEON-S KIT     HPE - Part#: 826850-B21     Contract Name: Open Market     Contract #: Open Market 1 $884.00 $884.00   19 16GB 1RX4 PC4-2666V-R SMART KIT     HPE - Part#: 815098-B21     Contract Name: Open Market     Contract #: Open Market 6 $316.36 $1,898.16   6.7.a Packet Pg. 115 20 DL38X GEN10 UNIV MEDIA BAY     HPE - Part#: 826708-B21     Contract Name: Open Market     Contract #: Open Market 1 $86.86 $86.86   21 480GB SATA 6G RI SFF SC DS SSD     HPE - Part#: 868818-B21     Contract Name: Open Market     Contract #: Open Market 3 $484.17 $1,452.51   22 960GB SATA 6G MU SFF SC DS SSD     HPE - Part#: 872348-B21     Contract Name: Open Market     Contract #: Open Market 5 $956.54 $4,782.70   23 9.5MM SATA DVDR JB GEN9 KIT     Hewlett Packard Enterprise - Part#: 726537-B21     Contract Name: Open Market     Contract #: Open Market 1 $86.86 $86.86   24 PWR CORD 110V 10A 1.83M 5-15P C13     HPE - Part#: AF556A     Contract Name: Open Market     Contract #: Open Market 2 $6.74 $13.48   25 2U SFF EASY INST RAIL KIT     Hewlett Packard Enterprise - Part#: 733660-B21     Contract Name: Open Market     Contract #: Open Market 1 $67.33 $67.33   26 2U CMA FOR EASY INST RAIL KIT     Hewlett Packard Enterprise - Part#: 733664-B21     Contract Name: Open Market     Contract #: Open Market 1 $43.76 $43.76   27 SMART ARRAY P408I-A SR GEN10 CTRL     HPE - Part#: 804331-B21     Contract Name: Open Market     Contract #: Open Market 1 $403.32 $403.32   28 96W SMART STOR BATT 145MM CBL     HPE - Part#: 875241-B21     Contract Name: Open Market     Contract #: Open Market 1 $66.66 $66.66   29 500W FLEX SLOT PLAT HPLUG LH P/S KIT     HPE - Part#: 865408-B21     Contract Name: Open Market     Contract #: Open Market 2 $208.06 $416.12   30 DL38X GEN10 HIGH PERFORMANCE FAN     HPE - Part#: 867810-B21     Contract Name: Open Market     Contract #: Open Market 1 $160.92 $160.92   31 HP ILO ADV 3YR TS U SVR LIC     Hewlett Packard Enterprise - Part#: BD505A     Contract Name: Open Market     Contract #: Open Market 1 $315.79 $315.79   6.7.a Packet Pg. 116 32 CAREPACK 5YR FC CTR DL380 GEN10 SVC     HP, Inc. - Part#: H8QW4E     Contract Name: Open Market     Contract #: Open Market 10 $6,713.76 $67,137.60   Subtotal $154,443.23 Shipping $350.00 *Tax $14,359.61 Total $169,152.84  *Tax is estimated. Invoice will include the full and final tax due. Additional Comments Please Note: HP, Inc. has a zero return policy on custom build PCs. Ink and toner are also considered non-returnablePlease Note: Hewlett Packard Enterprise has a zero returns policy on custom build machines.Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date listed above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order. For any additional information including Hardware, Software and Services Contracts, please contact an SHI Inside Sales Representative at (888) 744-4084. SHI International Corp. is 100% Minority Owned, Woman Owned Business. TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1HTF0 The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.com/returnpolicy, unless there is an existing agreement between SHI and the Customer. 6.7.a Packet Pg. 117 HPE Customer Quote, Page 1 of 3 Company name: NASPOVP CA - 7-15-70-34-002 Quote number: 50272151 CUSTOMER QUOTE Hewlett Packard Enterprise United States WW Corporate Headquarters - Palo Alto, CA 3000 Hanover St. Palo Alto California 94304-1112 Phone:+1 800-607-3567 This quote is HPE Confidential and Proprietary Information. Do not share. Quote Information Personal information Quote name:New DL380 Gen10 Exchange Server All SSD Quote number:50272151 Last modification date:08/22/17 Quote expires on:09/21/17 Contract name:NASPOVP CA - 7-15-70-34-002 First name:Ehren Last name:Magante Telephone number:909-839-7081 Fax number: E-mail address:emagante@diamondbarca.gov Shipping Information Company name:City of Diamond Bar Attention to:Ehren Magante Address:21810 Copley Dr. Address 2: ZIP/Postal code:91765 City:Diamond Bar State/Province:CA Country:United States Telephone number: Fax number: E-mail address: Shipping and handling options: Standard (1 to 3 business days) Shipping instructions: #Product number Description Qty List price [USD] % Off List Price Unit Price [USD] Total price [USD] 100 Configurable - HPE ProLiant DL380 Gen10 8SFF Server Base Model ID: 24252407 Config ID: 24348105 Configurable - HPE ProLiant DL380 Gen10 8SFF Server 1 28,770.00 25.51 14,783.90 14,783.90 101 868703-B21#ABA HPE DL380 Gen10 8SFF CTO Server 1 2,359.00 1,722.07 6.7.a Packet Pg. 118 HPE Customer Quote, Page 2 of 3 #Product number Description Qty List price [USD] % Off List Price Unit Price [USD] Total price [USD] 102 826850-L21 HPE DL380 Gen10 Intel Xeon-Silver 4114 (2.2GHz/10- core/85W) FIO Processor Kit 1 1,169.00 853.37 103 826850-B21#0D1 HPE DL380 Gen10 Intel Xeon-Silver 4114 (2.2GHz/10- core/85W) Processor Kit 1 1,169.00 853.37 104 815098-B21#0D1 HPE 16GB (1x16GB) Single Rank x4 DDR4-2666 CAS-19-19-19 Registered Smart Memory Kit 6 509.00 371.57 105 826708-B21#0D1 HPE DL38X Gen10 Universal Media Bay Kit 1 129.00 94.17 106 868818-B21#0D1 HPE 480GB SATA 6G Read Intensive SFF (2.5in) SC 3yr Wty Digitally Signed Firmware SSD 3 779.00 568.67 107 872348-B21#0D1 HPE 960GB SATA 6G Mixed Use SFF (2.5in) SC 3yr Wty Digitally Signed Firmware SSD 5 1,539.00 1,123.47 108 726537-B21#0D1 HPE 9.5mm SATA DVD-RW JackBlack G9 Optical Drive 1 129.00 94.17 109 875241-B21#0D1 HPE 96W Smart Storage Battery (up to 20 Devices/145mm Cable) Kit 1 99.00 72.27 110 804331-B21#0D1 HPE Smart Array P408i-a SR Gen10 (8 Internal Lanes/2GB Cache) 12G SAS Modular Controller 1 599.00 437.27 111 867810-B21#0D1 HPE DL38X Gen10 High Performance Temperature Fan Kit 1 239.00 174.47 112 865408-B21#0D1 HPE 500W Flex Slot Platinum Hot Plug Low Halogen Power Supply Kit 2 309.00 225.57 113 AF556A#0D1 HPE C13 - Nema 5-15P US/CA 110V 10Amp 1.83m Power Cord 2 10.00 8.00 6.7.a Packet Pg. 119 HPE Customer Quote, Page 3 of 3 #Product number Description Qty List price [USD] % Off List Price Unit Price [USD] Total price [USD] 114 BD505A#0D1 HPE iLO Advanced including 3yr 24x7 Tech Support and Updates 1-server LTU 1 469.00 342.37 115 733664-B21#0D1 HP 2U Cable Management Arm for Easy Install Rail Kit 1 65.00 47.45 116 733660-B21#0D1 HP 2U Small Form Factor Easy Install Rail Kit 1 100.00 73.00 Options and Accessories 117 H8QW4E HPE 5 Year Foundation Care Call-To-Repair DL380 Gen10 Service 1 8,520.00 6,645.60 6,645.60 Subtotal[USD]: 21,429.50 Tax, shipping, and applicable recycling fees will appear on your invoice. Click here for more information on recycling fees. Estimated total [USD]: 21,429.50 This quote is governed by the terms of the customer’s Direct Agreement. Price quotes are subject to product and price availability. WARNING: The estimated tax cannot be calculated at this time. Actual tax will be included in your invoice. We apologize for any inconvenience this may cause. Price quotes are subject to product and price availability. Please refer to this link for a copy of the Services Terms and Conditions. Make sure to choose the correct country document. 6.7.a Packet Pg. 120 HPE Customer Quote, Page 1 of 3 Company name: NASPOVP CA - 7-15-70-34-002 Quote number: 50272039 CUSTOMER QUOTE Hewlett Packard Enterprise United States WW Corporate Headquarters - Palo Alto, CA 3000 Hanover St. Palo Alto California 94304-1112 Phone:+1 800-607-3567 This quote is HPE Confidential and Proprietary Information. Do not share. Quote Information Personal information Quote name:New Gen10 DL380 Server V2 Quote number:50272039 Last modification date:08/21/17 Quote expires on:09/20/17 Contract name:NASPOVP CA - 7-15-70-34-002 First name:Ehren Last name:Magante Telephone number:909-839-7081 Fax number: E-mail address:emagante@diamondbarca.gov Shipping Information Company name:City of Diamond Bar Attention to:Ehren Magante Address:21810 Copley Dr. Address 2: ZIP/Postal code:91765 City:Diamond Bar State/Province:CA Country:United States Telephone number: Fax number: E-mail address: Shipping and handling options: Standard (1 to 3 business days) Shipping instructions: #Product number Description Qty List price [USD] % Off List Price Unit Price [USD] Total price [USD] 100 Configurable - HPE ProLiant DL380 Gen10 8SFF Server Base Model ID: 24252407 Config ID: 24348027 Configurable - HPE ProLiant DL380 Gen10 8SFF Server 9 20,814.00 24.95 8,976.02 80,784.18 101 868703-B21#ABA HPE DL380 Gen10 8SFF CTO Server 1 2,359.00 1,722.07 6.7.a Packet Pg. 121 HPE Customer Quote, Page 2 of 3 #Product number Description Qty List price [USD] % Off List Price Unit Price [USD] Total price [USD] 102 826846-L21 HPE DL380 Gen10 Intel Xeon-Silver 4110 (2.1GHz/8- core/85W) FIO Processor Kit 1 909.00 663.57 103 826846-B21#0D1 HPE DL380 Gen10 Intel Xeon-Silver 4110 (2.1GHz/8- core/85W) Processor Kit 1 909.00 663.57 104 815098-B21#0D1 HPE 16GB (1x16GB) Single Rank x4 DDR4-2666 CAS-19-19-19 Registered Smart Memory Kit 2 509.00 371.57 105 826708-B21#0D1 HPE DL38X Gen10 Universal Media Bay Kit 1 129.00 94.17 106 870753-B21#0D1 HPE 300GB SAS 12G Enterprise 15K SFF (2.5in) SC 3yr Wty Digitally Signed Firmware HDD 8 579.00 422.67 107 726537-B21#0D1 HPE 9.5mm SATA DVD-RW JackBlack G9 Optical Drive 1 129.00 94.17 108 875241-B21#0D1 HPE 96W Smart Storage Battery (up to 20 Devices/145mm Cable) Kit 1 99.00 72.27 109 804331-B21#0D1 HPE Smart Array P408i-a SR Gen10 (8 Internal Lanes/2GB Cache) 12G SAS Modular Controller 1 599.00 437.27 110 867810-B21#0D1 HPE DL38X Gen10 High Performance Temperature Fan Kit 1 239.00 174.47 111 865408-B21#0D1 HPE 500W Flex Slot Platinum Hot Plug Low Halogen Power Supply Kit 2 309.00 225.57 112 AF556A#0D1 HPE C13 - Nema 5-15P US/CA 110V 10Amp 1.83m Power Cord 2 10.00 8.00 113 BD505A#0D1 HPE iLO Advanced including 3yr 24x7 Tech Support and Updates 1-server LTU 1 469.00 342.37 6.7.a Packet Pg. 122 HPE Customer Quote, Page 3 of 3 #Product number Description Qty List price [USD] % Off List Price Unit Price [USD] Total price [USD] 114 733664-B21#0D1 HP 2U Cable Management Arm for Easy Install Rail Kit 1 65.00 47.45 115 733660-B21#0D1 HP 2U Small Form Factor Easy Install Rail Kit 1 100.00 73.00 Options and Accessories 116 H8QW4E HPE 5 Year Foundation Care Call-To-Repair DL380 Gen10 Service 9 8,520.00 6,645.60 59,810.40 Subtotal[USD]: 140,594.58 Tax, shipping, and applicable recycling fees will appear on your invoice. Click here for more information on recycling fees. Estimated total [USD]: 140,594.58 This quote is governed by the terms of the customer’s Direct Agreement. Price quotes are subject to product and price availability. WARNING: The estimated tax cannot be calculated at this time. Actual tax will be included in your invoice. We apologize for any inconvenience this may cause. Price quotes are subject to product and price availability. Please refer to this link for a copy of the Services Terms and Conditions. Make sure to choose the correct country document. 6.7.a Packet Pg. 123 6 . 7 . a P a c k e t P g . 1 2 4 6 . 7 . a P a c k e t P g . 1 2 5 6 . 7 . a P a c k e t P g . 1 2 6 6 . 7 . a P a c k e t P g . 1 2 7 6 . 7 . a P a c k e t P g . 1 2 8 6 . 7 . a P a c k e t P g . 1 2 9 6 . 7 . a P a c k e t P g . 1 3 0 6 . 7 . a P a c k e t P g . 1 3 1 6 . 7 . a P a c k e t P g . 1 3 2 6 . 7 . a P a c k e t P g . 1 3 3 6 . 7 . a P a c k e t P g . 1 3 4 6 . 7 . a P a c k e t P g . 1 3 5 6 . 7 . a P a c k e t P g . 1 3 6 6 . 7 . a P a c k e t P g . 1 3 7 6 . 7 . a P a c k e t P g . 1 3 8 6 . 7 . a P a c k e t P g . 1 3 9 6 . 7 . a P a c k e t P g . 1 4 0 6 . 7 . a P a c k e t P g . 1 4 1 6 . 7 . a P a c k e t P g . 1 4 2 Agenda #: 6.8 Meeting Date: September 19, 2017 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: LETTER OF ENGAGEMENT WITH SHEPPARD, MULLIN, RICHTER, & HAMPTON, LLP. & APPROPRIATION FOR SPECIAL LEGAL SERVICES. STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Approve, and authorize the City Manager to sign, the Letter of Engagement with Sheppard, Mullin, Richter & Hampton LLP, and appropriate $250,000 from the General Fund Reserves for special legal services. FINANCIAL IMPACT: A total of $250,000 would be appropriated from General Fund Reserves. BACKGROUND/DISCUSSION: In addition to the City’s primary legal representatives Woodruff, Spradlin & Smart, the City often enlists the services of additional legal experts to assist in a nu mber of matters important to the community. The City has secured the services of Jack Rubens of Sheppard, Mullin, Richter & Hampton LLP for such special legal counsel. Pursuant to his purchasing authority, the City Manager retained Mr. Rubens for a not t o exceed amount of $40,000. It is anticipated that at some future date, the cost of Mr. Ruben’s services will exceed that amount and thus City Council approval and additional appropriation is required. It is therefore recommend that the City Council approve, and authorize the City Manager to sign, the Letter of Engagement and appropriate $250,000 from General Fund Reserves to cover such services. LEGAL REVIEW: 6.8 Packet Pg. 143 The City Attorney has approved the proposed Letter of Engagement. PREPARED BY: REVIEWED BY: Attachments: 1. 6.8.a Letter of Engagement 6.8 Packet Pg. 144 6.8.a Packet Pg. 145 6.8.a Packet Pg. 146 6.8.a Packet Pg. 147 6.8.a Packet Pg. 148 6.8.a Packet Pg. 149 6.8.a Packet Pg. 150 6.8.a Packet Pg. 151 6.8.a Packet Pg. 152 Agenda # 6. 9 (Amended) Meeting Date: September 19, 2017 CITY COUNCIL TO: Honorable Mayor and Members of the City Council FROM: Dan Fox, City Manager AGENDA REPORT TITLE: Fiscal Year 2017-18 Appropriation Adjustments for General Fund, Special Revenue Funds and Capital Project Carryovers and Fiscal Year 2016-17 Final Adjustments. RECOMMENDATION: 1. Approve an appropriation from General Fund reserves in the amount of $241,865.46 in order to carry forward appropriations from FY 2016-17 to FY 2017-18 for previously encumbered goods and services. 2. Approve an appropriation from various Special Revenue Funds reserves in the amount of $320;246,84 $296,717.84 in order to carry forward appropriations from FY 2016-17 to FY 2017-18 for previously encumbered goods and services. 3. Approve a budget adjustment to carry forward capital project appropriations which are increased by $586,040.70 4. Carry over the related purchase orders encumbered in FY 2016-17 in the amount of $1,044,168.62 to FY 2017-18 5. Approve various final budget adjustments to FY 2016-17 for additional appropriations in various accounts including $3,192.21 for the General Fund and $176,114.83 in Special Revenue, Capital Improvement and Internal Service Funds. BACKGROUND: Each fiscal year, the City Council adopts a budget and appropriates the funds included in that budget. The City's budget policies state that prior year appropriations lapse unless they are approved for carryover into the following fiscal year. Encumbrances for previously ordered goods and services not received by June 30th must be carried over and re -appropriated in the new fiscal year. After FY 2016-17 was preliminarily closed, staff was able to determine which capital projects were not completed by June 301h and should be carried over into the next fiscal year for completion. DISCUSSION: Carry Forward of General Fund Operating Appropriations At the end of fiscal year 2016-17 there were various goods and services encumbered but not received or paid for and therefore the related purchase orders must be carried over into FY 2017-18. The carryover of these appropriations is an appropriation of General Fund reserves because as previously stated, all appropriations lapse and the end of the prior fiscal year. These unexpended funds must be carried over and re -appropriated in order to complete the projects that were in progress at June 30, 2017. Exhibit A lists operating expenditure purchase order carryovers and the related budget adjustments in the amount of $241,865.46 for the General Fund. Special Revenue and Internal Service Funds Carryover Appropriations There were also various goods and services funded by special revenue funds and internal service funds that were encumbered but not paid for by June 30, 2017. Some of these items include professional services related to the update of the General Plan, landscape services in the LLAD's, and vehicles ordered for the City's fleet. Exhibit B lists the special funds and internal funds purchase order carryovers and related budget adjustments in the amount of Q"^,�oi $296,717.84. Capital Proiect Carrvover Appropriations The amount of open purchase orders at June 30, 2017 requiring carry over into FY 2017-18 that are related to the Capital Improvement Project budget total $1,044,168.62. When the budget for FY 2017-18 was submitted for approval by the City Council, it included new appropriations for capital projects as well as estimated carryovers for existing projects. Often, capital projects require more than one fiscal year for completion. Now that FY 2016-17 has been preliminarily closed, staff is able to compare the estimated carryover appropriations already included in the FY 2017-18 budget and the actual amount of funds still required for each project. The amount already appropriated in the FY 2017-18 budget is $17,188,022. Exhibit C lists City capital projects in progress at year-end. The schedule compares the portion of the project that was estimated to be carried over into FY 2017-18 as stated in the adopted budget and what portion of the project was actually completed by June 30, 2017. The difference between the two is what is what requires a re -appropriation of funds that were not included in the adopted budget. When comparing the estimated carryover included in the FY 2017-18 budget and the amount required to be carried over, the amounts differ by $586,040.70. The amount that needs to be re -appropriated for capital projects for FY 2017-18 is $586,040.70 Final FY 2016-17 Budget Adjustments There are a few departments and funds that require additional appropriations at June 30, 2017 due to unforeseen expenditures being incurred. They are Finance ($1,615.42) due to less staff time spent on transit related activities and salary costs being charged directly to the General Fund instead and Landscape Maintenance ($1,576.79) due to higher than anticipated costs for trail maintenance. Other funds that require additional appropriations at June 30, 2017 include OPEB Reserve Fund ($84,387) for the transfer to California Employee Retiree Benefit Trust (CERBT), the COPS Fund ($7,124.10) for higher than anticipated costs for equipment and Sheriff's Department staff (Law Enforcement Technician), the CA Law Enforcement Equipment Program (CLEEP) Fund ($1,148.23) for additional equipment purchased for the Sheriff's Department and the Self Insurance Fund ($83,455.50) which is related to the adjustment of the retrospective deposit with California JPIA. Exhibit D lists all of the miscellaneous additional changes to the FY 2016-17 budget. PREPARED BY: Dianna L. Honeywell Finance Director L INS J, MANNMAK IMPRAD Attachments: 1. Exhibit A General Fund Operating Appropriations 2. Exhibit B Special Revenue Funds Carryovers 3. Exhibit C Capital Project Appropriations � O I � m a a i M O O v m co 0 0 � O t/1 Ol Ol O U > O O O O O O O O O O O W N O O O O O O O O O O O C m O O O O O N vl T ' ut vt >O V O O O O O O m m vl N N M O m Ol O O N N W N N Y ti m T N' W W O O N N cr�m 0 00 o 0 m O v n 00 v W 0 0 v O W O N N U O W a O O 0 O m OO VO ON 1m mm m O O m I� o T 6 O m W CN m m MD Cl N O N O O N w Nm lm L d' O O M O I� W M m (3i -1 V' N O N m LQ L' rl oWNOc IoNOp N O M O m O m w m O m Vt m Q j N r M N vl N tf) h 1� N N Ol Ol 00 m U 0 °� v O C LL s E v U=3 O w (p u C c -I O >,C > W O 0 N N •U LL U Q w N o a o 0 00o m n rn .� N o N o a o a o w o0 _ o 00 0 o W m n a o a o rn o rn o io o o io ni o io m vi c -i w vi m o a o a vi ry W oo m� m m n m io a ti N rn N ,ti rn m � Ll m o 00 oc 0o d- oo N rn a m a m m a of N ti N a W O wm Ln Q m m moi' o m" � o o m N ri m m' co .-i ry m" m .-+ m rn o 0 et m m o m io m.-+ n <* v m m m v n m m m v o� ui .-i io m m w N N N C O O O O O O O O O O O O 7 a W N O O W l0 0 0 0 0 0 0 0 0 0 0 0 0 o W W m a o a io m rn N o o m' o ci N ifl n ' O Ol to d" ' 1� n a m N ' O N 7 00 N O O O O N O tZt l0 O vt M N O W N W l0 O� t0 � O O O tf1 00 N d' l0 rl N C N 00 of lD 7 C O lO N m N m V W W tD V W N� �-1 m m O N W N O m X E E E E E W C f0 O K X X W h in vi 3 3 [0 (0 Q Q Q Q U U U N N N U U 0 3 v v a m v 0 0 0 0 0 0 0 ¢m c c c U C7 H O l7 C7 I- I- H o oo N o o m o m m W o Ol ut �fl rl N m -O N N tl1 00 O Ol O p� p� O M N m h N m m m O m T m m m N m m O H H H H N O H d- a d' ✓1 �%1 Ql u1 u1 Ot N m m Ot O O O O O. H M M m V' Nm In �D b N N ci N N N N N N N N N N � O I � m a a i M O O v m co 0 0 � O t/1 Ol Ol O U > O O O O O O O O O O O W N O O O O O O O O O O O C m O O O O O N vl T ' ut vt >O V O O O O O O m m vl N N M O m Ol O O N N W N N Y ti m T N' W W O O N N cr�m 0 00 o 0 m O v n 00 v W 0 0 v O W O N N U O W a O O 0 O m OO VO ON 1m mm m O O m I� o T 6 O m W CN m m MD Cl N O N O O N w Nm lm L d' O O M O I� W M m (3i -1 V' N O N m LQ L' rl oWNOc IoNOp N O M O m O m w m O m Vt m Q j N r M N vl N tf) h 1� N N Ol Ol 00 m U 0 °� v O C LL s E v U=3 O w (p u C c -I O >,C > W O 0 N N •U LL U Q w N o a o 0 00o m n rn .� N o N o a o a o w o0 _ o 00 0 o W m n a o a o rn o rn o io o o io ni o io m vi c -i w vi m o a o a vi ry W oo m� m m n m io a ti N rn N ,ti rn m � Ll m o 00 oc 0o d- oo N rn a m a m m a of N ti N a W O wm Ln Q m m moi' o m" � o o m N ri m m' co .-i ry m" m .-+ m rn o 0 et m m o m io m.-+ n <* v m m m v n m m m v o� ui .-i io m m w N N N C O O O O O O O O O O O O 7 a W N O O W l0 0 0 0 0 0 0 0 0 0 0 0 0 o W W m a o a io m rn N o o m' o ci N ifl n ' O Ol to d" ' 1� n a m N ' O N 7 00 N O O O O N O tZt l0 O vt M N O W N W l0 O� t0 � O O O tf1 00 N d' l0 rl N C N 00 of lD 7 C O lO N m N m V W W tD V W N� �-1 m m O N W N O m X E E E E E W C f0 O K X X W h in vi 3 3 [0 (0 Q Q Q Q U U U N N N U U 0 3 v v a m v 0 0 0 0 0 0 0 ¢m c c c U C7 H O l7 C7 I- I- H o oo N o o m o m m W o Ol ut �fl rl N m -O N N tl1 00 O Ol O p� p� O M N m h N m m m O m T m m m N m m O H H H H N O H d- a d' ✓1 �%1 Ql u1 u1 Ot N m m Ot O O O O O. H M M m V' Nm In �D b N N ci N N N N N N N N N N L a) 0 00 L L r C CO U O C � O C LL LL O a c -I O N Y aJ 0 CJ cc N LL U a1 Q 00 O O O o 0 O O N O O O O o a d; o w o O .N-1 n N w r N C:,0 O O O o 0 O O O O O O O o a d; o w o a M n oo w o o -i o .� O d' O O 00 O Ol m m lD n d� Lr o v v m n m u a v w O N N o m m o m o m m t o 0 o o 0 0 0 o a d; o w o a M n oo w o o -i o .� .-i d' m" 00 O O W d' �/1 N O . m d' O w w N N M M a v w O N N O N N of O M 'll N N m N O a li O N m w m N m m N m O m m O w .-i w n O w w N N w W h O m m m N N N N IA m N 00 N ✓I V1 r r V r-': m m .--I I 0 0 0 0 0 0 m O O 0 0 O O O N M M n O N o I� 0 0 0 0 00 0 LQ VI t!1 Lq .-i d' m" 00 O O 1 O -i _ m m m '-i It a v o o m .ti w m m m d' N W m O m m w w w w V1 m W h V m m m N Q of m 00 Lr 'i io r r V r-': m N' D6 .--I w O O o O w o d' I� N 0 0 0 0 O O O O O O Cl! V1 V1 W r O O O O O O O v o 00 0o a m oo m of vi ei iri o ui m �'�] � O m m L/1 w m N N m r,� CO W N m e -I m O N N N O M l�0 O m O W O x ei m m VI N tfI V c -I N 1l1 1� .-I w m E E ry Y 0 E O L O U CY 3 u o u O O vvi ¢ Q H or a` a Q m O m m m m m m m m e -I N m M m T v m m L m m m rn m m w rn m in in rn v m m � LL n W w m O N N M V' m m N w w n N N N N N N N N N N N N N N N N N N N N N N N N N N N N c -I N I 0 0 0 0 0 0 m O O 0 0 O O O N Agenda #: 6.9 Meeting Date: September 19, 2017 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: FISCAL YEAR 2017-18 APPROPRIATION ADJUSTMENTS FOR GENERAL FUND, SPECIAL REVENUE FUNDS AND CAPITAL PROJECT CARRYOVERS AND FISCAL YEAR 2016-17 FINAL ADJUSTMENTS STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: (1) Approve an appropriation from General Fund reserves in the amount of $241,865.46 in order to carry forward appropriations from FY 2016 -17 to FY 2017-18 for previously encumbered goods and services; (2) Approve an appropriation from various Special Revenue Funds reserves in the amount of $320,246.84 in order to carry forward appropriations from FY 2016-17 to FY 2017-18 for previously encumbered goods and services; (3) Approve a budget adjustment to carry forward capital project appropriations which are increased by $586,040.70; (4) Carry over the related purchase orders encumbered in FY 2016-17 in the amount of $1,044,168.62 to FY 2017 -18; and, (5) Approve various final budget adjustments to FY 2016-17 for additional appropriations in various accounts including $3,192.21 for the General Fund and $176,114.83 in Special Revenue, Capital Improvement and Internal Service Funds. BACKGROUND: Each fiscal year, the City Council adopts a budget and appropriates the funds included in that budget. The City’s budget policies state that prior year appropriations lapse unless they are approved for carryover into the following fiscal year. Encumbrances for previously ordered goods and services not received by June 30th must be carried over and re-appropriated in the new fiscal year. After FY 2016-17 was preliminarily closed, staff was able to determine which capital projects were not completed by June 30 th and should be carried over into the next fiscal year for completion. DISCUSSION: 6.9 Packet Pg. 153 Carry Forward of General Fund Operating Appropriations At the end of fiscal year 2016 -17 there were various goods and services encumbered but not received or paid for and therefore the related purc hase orders must be carried over into FY 2017-18. The carryover of these appropriations is an appropriation of General Fund reserves because as previously stated, all appropriations lapse and the end of the prior fiscal year. These unexpended funds must be carried over and re- appropriated in order to complete the projects that were in progress at June 30, 2017. Exhibit A lists operating expenditure purchase order carryovers and the related budget adjustments in the amount of $241,865.46 for the General F und. Special Revenue and Internal Service Funds Carryover Appropriations There were also various goods and services funded by special revenue funds and internal service funds that were encumbered but not paid for by June 30, 2017. Some of these items include professional services related to the update of the General Plan, landscape services in the LLAD’s, and vehicles ordered for the City’s fleet. Exhibit B lists the special funds and internal funds purchase order carryovers and related budget adjustments in the amount of $320,246.84 Capital Project Carryover Appropriations The amount of open purchase orders at June 30, 2017 requiring carry over into FY 2017-18 that are related to the Capital Improvement Project budget total $1,044,168.62. When the budget for FY 2017-18 was submitted for approval by the City Council, it included new appropriations for capital projects as well as estimated carryovers for existing projects. Often, capital projects require more than one fiscal year for completion. Now that FY 2016-17 has been preliminarily closed, staff is able to compare the estimated carryover appropriations already included in the FY 2017 -18 budget and the actual amount of funds still required for each project. The amount already appropriated in the FY 2017-18 budget is $17,188,022. Exhibit C lists City capital projects in progress at year-end. The schedule compares the portion of the project that was estimated to be carried over into FY 2017 -18 as stated in the adopted budget and what portion of the project was actually completed by June 30, 2017. The difference between the two is what is what requires a re -appropriation of funds that were not included in the adopted budget. When comparing the estimated carryover included in the FY 2017-18 budget and the amount required to be carried over, the amounts differ by $586,040.70. The amount that needs to be re-appropriated for capital projects for FY 2017-18 is $586,040.70. Final FY 2016-17 Budget Adjustments There are a few departments and funds that require additional appropriations at June 30, 2017 due to unforeseen expenditures being incurred. They are Finance ($1,615.42) due to less staff time spent on transit related activities and salary costs being charged directly to the General Fund instead and Landscape Maintenance ($1,576.79) due to higher than anticipated costs for trail maintenance. 6.9 Packet Pg. 154 Other funds that require additional appropriations at June 30, 2017 include OPEB Reserve Fund ($84,387) for the transfer to California Employee Retiree Bene fit Trust (CERBT), the COPS Fund ($7,124.10) for higher than anticipated costs for equipment and Sheriff’s Department staff (Law Enforcement Technician), the CA Law Enforcement Equipment Program (CLEEP) Fund ($1,148.23) for additional equipment purchased f or the Sheriff’s Department and the Self Insurance Fund ($83,455.50) which is related to the adjustment of the retrospective deposit with California JPIA. PREPARED BY: Attachments: 1. 6.9.a Exhibit A 2. 6.9.b Exhibit B 3. 6.9.c Exhibit C 6.9 Packet Pg. 155 Dept #Department Name Budget Actual Open Encumbrances Encumbrances Already Carried Over (Over)/Under Carryover Requested FY 16/17 Add'l Approp Total Approp 4010 City Council 176,018.00 166,159.42 - 9,858.58 - - 4020 City Attorney 230,000.00 212,123.50 - 17,876.50 - - 4030 City Mgr/Clerk 1,519,258.00 1,257,518.98 145,142.80 130,409.00 116,596.22 409.00 409.00 4050 Finance 746,678.00 748,293.42 - (1,615.42) 1,615.42 1,615.42 4060 Human Resources 409,503.00 311,559.05 - 97,943.95 - 4065 Safety Program 17,450.00 5,192.34 - 12,257.66 - 4070 Info Systems 1,215,161.68 1,029,687.83 16,241.68 169,232.17 16,241.68 16,241.68 4090 General Govt - - - - - 4093 Civic Center 555,391.00 488,418.87 482.56 66,489.57 482.56 482.56 4095 Public Info 779,918.00 645,820.03 73,433.00 60,664.97 73,433.00 73,433.00 4096 Economic Dev 405,872.74 188,718.87 9,916.85 207,237.02 - - 4411 Law Enforcement 6,470,991.00 6,336,370.60 134,620.40 - 4415 Law Enf Vol Patrol 6,000.00 4,939.41 1,060.59 - 4421 Fire 15,000.00 7,359.00 7,641.00 - 4431 Animal Control 167,500.00 161,895.64 5,604.36 - 4440 Emergency Prep 69,900.00 56,521.68 2,000.00 11,378.32 2,000.00 2,000.00 5210 Community Dev 643,564.00 625,226.11 18,337.89 - 5220 Building & Safety 925,995.00 830,615.79 95,379.21 - 5230 Neighborhood Impr 308,192.00 291,249.72 16,942.28 - 5310 Com Svcs Admin 25,600.00 24,151.25 1,448.75 - 5333 DB Center 1,234,828.01 1,036,823.42 41,491.44 156,513.15 41,491.44 41,491.44 5340 Park Ops 1,758.04 - 1,758.04 - 5350 Recreation 1,927,338.80 1,675,513.68 329.00 251,496.12 329.00 329.00 5510 Public Works 885,012.48 798,360.99 1,112.72 85,538.77 - 5551 Engineering 1,093,050.29 665,101.61 42,235.32 7,598.39 385,713.36 48,880.61 48,880.61 5554 Road Maint 1,885,361.77 1,779,037.05 106,324.72 - 5556 Park & Fac Maint 1,584,361.10 1,230,208.17 58,598.17 295,554.76 58,598.17 58,598.17 5558 Landscape Maint 314,108.00 315,684.79 (1,576.79) 1,576.79 1,576.79 9915 Transfer Out 5,571,465.42 1,977,056.16 - - 3,594,409.26 - - - 29,185,276.33 22,869,607.38 390,983.54 138,007.39 5,924,685.41 241,865.46 3,192.21 245,057.67 City of Diamond Bar General Fund FY 2016-17 to FY 2017-18 6.9.a Packet Pg. 156 Fund #Fund Name Exp Budget Exp Actual Outstanding Encumbrances Encumbrances Already Rolled (Over)/Under PO Carryover Requested Carryover Requested in FY 17-18 Budget Budget Carryover to FY 17/18 FY 16/17 Add'l Approp - 011 Com Org Supp Fund 15,000.00 13,580.00 1,420.00 - 012 Law Enforce Fund 290,000.00 - 290,000.00 015 General Plan Rev 1,043,003.00 355,060.84 680,918.82 7,023.34 665,084.38 659,303.00 5,781.38 018 Technology Reserve - - - 020 OPEB Reserve 10,500.00 94,887.00 (84,387.00) 84,387.00 109 Measure M - - - - 110 Measure R 1,484,821.00 700,816.00 - 784,005.00 762,000.00 111-49001 Gas Tax 982,202.00 903,432.60 78,769.40 111-49250 Gas Tax 560,465.00 546,857.98 - 13,607.02 - 8,900.00 1,542,667.00 1,450,290.58 - - 92,376.42 - 8,900.00 - 112-4090 Prop A - - - 112-5350 Prop A 81,250.00 60,936.07 20,313.93 112-5553 Prop A 2,125,409.00 1,795,479.79 329,929.21 112-9915 Prop A 710,155.00 505,975.85 204,179.15 - 170,000.00 2,916,814.00 2,362,391.71 - - 554,422.29 - 170,000.00 - 113-5510 Prop C - - - 113-5553 Prop C 551,637.00 395,368.42 156,268.58 - 113-9915 Prop C 1,053,457.64 463,445.00 590,012.64 - 572,295.00 1,605,094.64 858,813.42 746,281.22 - 572,295.00 - 114-9915 SAFETEA-LU 7,721,103.36 (220.00) 7,721,323.36 - 8,099,859.00 - 115-5515 Int Waste Mgmt 688,962.45 561,194.94 9,204.00 118,563.51 9,204.00 9,204.00 115-5516 Int Waste Mgmt - - - 115-9915 Int Waste Mgmt 112,220.00 112,220.00 - - - - - - 801,182.45 673,414.94 9,204.00 - 118,563.51 9,204.00 - 9,204.00 116-5510 Traffic Impr 16,464.60 3,695.00 - 12,769.60 - - 116-9915 Traffic Impr 1,519,698.36 543,857.68 - 975,840.68 - 708,225.00 1,536,162.96 547,552.68 - 988,610.28 - 708,225.00 - City of Diamond Bar Special Revenue Funds Carryovers FY 2016-17 to FY 2017-18 6.9.b Packet Pg. 157 Fund #Fund Name Exp Budget Exp Actual Outstanding Encumbrances Encumbrances Already Rolled (Over)/Under PO Carryover Requested Carryover Requested in FY 17-18 Budget Budget Carryover to FY 17/18 FY 16/17 Add'l Approp - City of Diamond Bar Special Revenue Funds Carryovers FY 2016-17 to FY 2017-18 117-9915 Sewer Mitigation 109,000.00 - 109,000.00 - 109,000.00 - 118-5098 Air Quality Mgmt - - - - - 118-9915 Air Quality Mgmt 325,958.00 159,693.55 166,264.45 149,705.00 325,958.00 159,693.55 - - 166,264.45 149,705.00 119-9915 Trails & Bikeways 12,524.00 - 12,524.00 36,053.00 120-9915 MTA Grant 3,561,663.26 48,649.57 3,513,013.69 3,477,094.00 121-9915 Waste Hauler 204,956.50 115,621.50 89,335.00 - 122-9915 Quimby 537,116.54 261,584.11 275,532.43 194,560.00 123-9915 Prop A Safe Parks 406,118.87 406,377.40 (258.53) - 124-9915 Park Dev Fund 197,963.71 97,824.97 100,138.74 55,000.00 - 125-5215 CDBG 107,729.00 77,764.20 29,964.80 125-5350 CDBG 10,895.00 14,430.80 (3,535.80) 125-9915 CDBG 587,801.00 27,770.00 560,031.00 - 706,425.00 119,965.00 586,460.00 - - 126-4411 COPS 11,200.00 12,301.10 (1,101.10) 1,101.10 126-9915 COPS 92,935.00 98,958.00 (6,023.00) - - 6,023.00 104,135.00 111,259.10 (7,124.10) - - 7,124.10 127-9915 Asset Forfeiture - - - 128-4411 CLEEP 10,000.00 11,148.23 (1,148.23) - 1,148.23 135-4095 PEG 115,000.00 7,368.14 30,000.00 77,631.86 30,000.00 - 30,000.00 6.9.b Packet Pg. 158 Fund #Fund Name Exp Budget Exp Actual Outstanding Encumbrances Encumbrances Already Rolled (Over)/Under PO Carryover Requested Carryover Requested in FY 17-18 Budget Budget Carryover to FY 17/18 FY 16/17 Add'l Approp - City of Diamond Bar Special Revenue Funds Carryovers FY 2016-17 to FY 2017-18 138-5538 LLAD 38 390,535.34 312,192.00 25,415.83 52,927.51 25,415.83 - 25,415.83 139-5539 LLAD 39 308,381.34 262,564.84 11,611.18 34,205.32 11,611.18 11,611.18 141-5541 LLAD 41 246,143.32 173,471.16 23,683.80 48,988.36 23,683.80 23,683.80 160-5516 Recycling Grant 16,300.00 14,223.20 2,076.80 161-5516 Beverage Grant 41,500.00 27,485.83 14,014.17 370-4090 Debt Service 860,606.00 859,191.26 1,414.74 510-4081 Self Insurance 447,316.00 530,771.50 (83,455.50) 83,455.50 520-4090 Vehicle Replace 137,283.41 41,220.47 91,283.41 4,779.53 91,283.41 91,283.41 520-4093 25,000.00 5,129.87 19,870.13 520-5230 4,000.00 2,236.38 1,763.62 520-5310 - 185.94 (185.94) 520-5554 10,000.00 7,474.35 2,525.65 520-5556 21,500.00 27,790.88 - (6,290.88) - - 197,783.41 84,037.89 91,283.41 - 22,462.11 91,283.41 91,283.41 530-4070 Equip Replace 282,400.00 131,972.70 - 150,427.30 123,267.24 540 Building Maint 218,700.00 177,552.11 41,147.89 620 OPEB Trust - 13,256.24 (13,256.24) Total Special Rev 28,266,874.70 10,982,797.47 872,117.04 - 16,411,960.19 856,282.60 15,001,994.00 320,246.84 176,114.83 6.9.b Packet Pg. 159 Project #Project Name Total Budget Total Exp Required Appropriation Appropriation in 2017-18 Budget Add'l Approp Req'd PO's Already Carried Over Total Amount of PO's to carryover 24414 Morning Canyon Reconstruction 330,099.00 60,191.05 269,907.95 330,099.00 (60,191.05) 38,157.50 601832-16 Morning Canyon ADA 225,000.00 - 225,000.00 225,000.00 - 01417 Residential & Collector Rehab - Area 5 1,850,000.00 38,660.00 1,811,340.00 1,700,000.00 - 24316 Arterial Street Rehab - Zone 2 360,000.00 26,525.31 333,474.69 340,000.00 (6,525.31) 3,445.00 24416 Pathfinder Road Rehab 411,000.00 - 411,000.00 411,000.00 - 22316 Neighborhood Traffic Mgmt Pgm 45,000.00 6,455.00 38,545.00 30,000.00 8,545.00 24516 Traffic Signal Infrastructure Upgrades YR 2 85,155.00 52,230.00 32,925.00 32,885.00 40.00 32,925.00 24517 Traffic Signal Infras Upgrades YR 2 Cons 492,000.00 - 492,000.00 492,000.00 - 491,772.00 24017 Traffic Signal Infrastructure Upgrades YR 3 110,000.00 - 110,000.00 75,000.00 35,000.00 101,985.00 24616 Adaptive Traffic Control System 1,760,000.00 83,835.42 1,676,164.58 1,700,000.00 (23,835.42) 155,245.58 24716 Copley/GSD Intersection Mod 250,000.00 3,865.00 246,135.00 170,000.00 39,045.00 39,045.00 23313 Lemon Ave Interchange - ROW 890,242.00 890,242.00 806,956.00 83,285.62 23316 Lemon Ave Interchange - CON 8,807,525.00 - 8,807,525.00 9,449,997.00 - 26016 Groundwater Drainage Improvements 225,000.00 - 225,000.00 225,000.00 - 26116 Sewer System Master Plan 109,000.00 - 109,000.00 109,000.00 - 26217 DBB Streetscape (GSD - 60 FWY) Design 300,000.00 - 300,000.00 300,000.00 - 26316 Median Mod (DBB/Maple Hill)145,000.00 134,406.23 10,593.77 - - 26516 Design of Two Monument Signs 471,625.00 46,295.00 425,330.00 425,525.00 (195.00) 22818 Grand/GSD Intersection Enhancement 1,520,000.00 - 1,520,000.00 1,520,000.00 85,069.50 25816 Server Room HVAC 89,750.00 80,560.16 9,189.84 - 1,000.00 - 1,000.00 18,476,396.00 533,023.17 17,943,372.83 18,342,462.00 161,238.34 - 863,575.08 - 25414 Design of Heritage Pk Comm Center 60,000.00 25,676.00 34,324.00 80,000.00 - - - 25514 Construction of Steep Canyon Trail 172,285.00 53,198.00 119,087.00 - 119,087.00 - 25116 Construct Improvements Longview Park S 276,792.00 94,622.25 182,169.75 144,560.00 37,609.75 121,647.24 144,915.70 601721-15 ADA Improve Longview Park S 128,727.00 77,828.00 50,899.00 31,000.00 19,899.00 26,090.30 35,677.84 25216 Replace Rubberized Surface Longview N 25,000.00 18,594.00 6,406.00 - - 25315 Design Pantera Park Trail 19,732.62 19,732.62 - 19,732.62 25416 Construct Pantera Park Trail 429,328.00 208,843.78 220,484.22 - 212,573.47 601781-16 ADA Improve Syc Cyn Bridge/Walkway 74,283.00 - 74,283.00 - 25517 Design of Canyon Loop Trail 50,000.00 - 50,000.00 50,000.00 - 25917 Sycamore Canyon Storm Damage 76,650.00 30,749.48 45,900.52 30,000.00 15,900.52 24917 Pantera Park Lighting 30,000.00 - 30,000.00 30,000.00 - - - 1,342,797.62 509,511.51 833,286.11 365,560.00 424,802.36 147,737.54 180,593.54 19,819,193.62 1,042,534.68 18,776,658.94 18,708,022.00 586,040.70 147,737.54 1,044,168.62 CITY OF DIAMOND BAR CIP CARRYOVERS FY 2016-17 to FY 2017-18 6.9.c Packet Pg. 160 Agenda #: 7.1 Meeting Date: September 19, 2017 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: ADOPTION OF RESOLUTION 2017-XX ASSESSING A NUISANCE ABATEMENT LIEN/SPECIAL ASSESSMENT AGAINST 1162 CHISOLM TRAIL DRIVE. STRATEGIC GOAL: Safe, Sustainable & Healthy Community RECOMMENDATION: Receive staff report, open public hearing, receive public comment, close the public hearing, and adopt Resolution No. 2017-XX. FINANCIAL IMPACT: The City has incurred nuisance abatement and administrative costs in the a mount of $5,286.93. Recordation of a lien/special assessment with the County Assessor’s Office will enable the City to fully recover these costs. BACKGROUND: Among its other duties, the Neighborhood Improvement Division works with property owners to ensure compliance with the City’s Property Maintenance Standards, as set forth under Diamond Bar Municipal Code (DBMC) Chapter 22.34. When voluntary compliance is not achieved, the City will invoke appropriate enforcement measures to gain compliance. When a neglected property becomes a public nuisance, and abatement action is the most expedient means of eliminating the nuisance, the City will obtain an abatement warrant, perform the abatement, and then seek restitution by placing a lien on the property. City documentation of property maintenance violations at the subject property began on March 20, 2014. After an initial period of voluntary compliance, a pattern of neglect emerged, and administrative citations were ultimately ineffective. The first nuisance abatement was performed at the property on November 5, 2015. On April 5, 2016, the City Council adopted Resolution No. 2016-10, confirming the cost report for nuisance abatement expenses totaling $8,291.92. 7.1 Packet Pg. 161 Staff has since continued to monitor the overall condition of the property. A second nuisance abatement was performed on May 19, 2016. On July 19, 2016, the City Council adopted Resolution No. 2016-28, confirming the cost report for nuisance abatement expenses totaling $5,821.57. This past spring, the City again declared the property to be a public nuisance due to weeds and general overgrowth. On April 27, 2017, the City obtained Warrant No. 789 from the Los Angeles Superior Court (East Judicial District/Pomona Branch), enabling the City to perform a third nuisance abatement at the property. City staff and contractors entered the property on May 5, 2017 to perform the work authorized under the Warrant, which included removal of all weeds, dead/dying/overgrown trees and vegetation from the front and rear yards. On August 21, 2017, the City issued a written notice to the property owner stating that the City Council will conduct a public hearing on September 19, 2017 to consider placing a third lien/special assessment in the amount of $5,286.93 to recover full abatement costs as itemized in the attached Cost Report (Attachment 2) and summarized below:  Abatement labor costs incurred by Emerald Landscaping Services totaling $1,260.00.  Thirty hours of staff time, totaling $1,445.92.  City Prosecutor costs totaling $2,581.01. Total nuisance abatement and administrative costs to date total $19,400.42. The hearing before the City Council provides the property owner or their representative the opportunity to present written or oral protests or objections. Pursuant to Government Code Section 38773.5(c), “the property may be sold after three years by the tax collector for unpaid delinquent assessments.” Notice of the public hearing was posted on the property and sent to the owner via US Mail, certified return receipt requested. All attempts to contact persons affiliated with the property were met without response. Notice of the hearing did not require advertisement in local newspapers as the Report of Abatement Costs and Notice of Public Hearing posted on the property and mailed to the owner on record fully satisfy the notification requirements set forth under Section 22.34.070 of the Diamond Bar Municipal Code. Staff will continue to monitor the subject property and perform follow-up abatement as needed until the property has been sold for unpaid delinquent assessments or the property owner’s agents maintain the premises in accordance with the City’s property maintenance standards. Pursuant to Diamond Bar Municipal Code Section 22.34.070 and Governm ent Code Section 38773.5, the City Council has the authority to assess a lien/special assessment on property where the City incurred costs to abate a public nuisance. Staff recommends that the City Council consider this report, open the public hearing, rec eive public comment, close the public hearing and consider adoption of the Resolution and Cost 7.1 Packet Pg. 162 Report for recovery of nuisance abatement costs in the amount of $5,286.93. Upon approval, the appropriate documentation will be certified and filed with the Cou nty of Los Angeles as required. PREPARED BY: REVIEWED BY: Attachments: 1. 7.1.a City Council Resolution No. 2017-XX 2. 7.1.b Notice of City Council Hearing and Report of Abatement Costs dated August 21, 2017 3. 7.1.c Emerald Landscaping Services Invoice dated May 2, 2017 4. 7.1.d Los Angeles County Superior Court Abatement Warrant dated April 27, 2017 5. 7.1.e Photographs dated May 5, 2017 and May 7, 2017 6. 7.1.f Diamond Bar Municipal Code Section 22.34.070 7.1 Packet Pg. 163 RESOLUTION NO. 2017-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR CONFIRMING A COST REPORT FOR NUISANCE ABATEMENT COSTS CONCERNING 1162 CHISOLM TRAIL DRIVE, DIAMOND BAR, CA [APN: 8717-028-020] AND ESTABLISHING A SPECIAL ASSESSMENT AND LIEN THEREOF WHEREAS, the Diamond Bar Community Development Department (hereafter the “Department”), pursuant to the procedures set forth in Section 22.34.070 of the Diamond Bar Municipal Code (hereafter, "Code"), caused the abatement of public nuisance conditions at 1162 Chisolm Trail Drive, Diamond Bar, CA 91765 (hereafter the “Subject Property”) on May 5, 2017 with an Abatement Warrant from the Los Angeles Superior Court [Warrant No. 789]. WHEREAS, on August 21, 2017, the Department duly served Tapan T. Sen, the record owner of the Subject Property, with a Cost Report (containing an account of abatement costs totaling $5,286.93) and a Notice of City Council Hearing on Assessment on September 19, 2017 at 6:45 p.m. in the South Coast Air Quality Management District – Main Auditorium, located at 21865 Copley Drive Diamond Bar, CA. Said notice also informed Tapan T. Sen, and other interested persons, of the right to present a written or oral protest to the Cost Report. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as follows: Section 1. Having considered the Cost Report and any oral and written protests or objections thereto, the City Council hereby confirms the Cost Report totaling $5,286.93 in abatement costs. Section 2. Tapan T. Sen is liable for the confirmed abatement costs of $5,286.93 pursuant to Section 22.34.070 (g) of the Code. The confirmed abatement costs of $5,286.93 also constitute a special assessment and lien against the Subject Property described below pursuant to Section 22.34.070 (j)(3) of the Code. Pursuant to Government Code Section 38773.5(c) “the property may be sold after three years by the tax collector for unpaid delinquent assessments .” Street Address: 1162 Chisolm Trail Drive, Diamond Bar, CA 91765 L.A. County Assessor Parcel No.: 8717-028-020 Legal Description: Lot 15 of Tract No. 37874, as per Map recorded in Book 978 of maps, pages 6 to 8 inclusive, in the office of the Los Angeles County Recorder. 7.1.a Packet Pg. 164 Section 3. A certified copy of the Cost Report shall be attached to this Resolution and constitute a part hereof. Section 4. A certified copy of the Resolution shall be mailed via certified mail to the property owner. Section 5. The City Clerk shall attest and certify to the passage and adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 19th day of September 2017. ______________________________ Jimmy Lin, Mayor I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held on the 19th day of September, 2017, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: ____________________________________ Tommye A. Cribbins, City Clerk 7.1.a Packet Pg. 165 7.1.b Packet Pg. 166 7.1.b Packet Pg. 167 7.1.b Packet Pg. 168 7.1.c Packet Pg. 169 7.1.d Packet Pg. 170 7.1.d Packet Pg. 171 7 . 1 . d P a c k e t P g . 1 7 2 7 . 1 . d P a c k e t P g . 1 7 3 7 . 1 . d P a c k e t P g . 1 7 4 7.1.e Packet Pg. 175 7.1.e Packet Pg. 176 7.1.e Packet Pg. 177 7.1.e Packet Pg. 178 7.1.e Packet Pg. 179 7.1.e Packet Pg. 180 7.1.e Packet Pg. 181 7.1.e Packet Pg. 182 7 . 1 . f P a c k e t P g . 1 8 3 7 . 1 . f P a c k e t P g . 1 8 4 7 . 1 . f P a c k e t P g . 1 8 5 7 . 1 . f P a c k e t P g . 1 8 6 I I VOLUNTARY REQUEST TO ADDRESS THE CIN COUNCIL TO: CITY CLERK p FROM: F IUCNr IBJ DATE V' ADDRESS: PHONE: ORGANIZATION'. `�(olhlonal�I (Oodona) AGENDA91SUBJECT: YVPJVL- d µwe IL I expect fo address the Council on the subject agenda/subject item. Please have the Council Minutes refled my name and address as written above. gnat 'r This document d a public mood subject to disclosure under Ne Public Records And (<nLw�uTD nasi Wwo TO: CITY CLER �}, FROM. .P.(A(ay DATE' 1 — p 1 — C7 ADDRESS �.( PHONE Optional) n t�: ^ P IcaORGANRATIONT AGENDA#/SUBJECT: / D I expect to address the Council on the subject agendatsubject Item. Please have the Council Minutes reflect my name and address aswrrHen above. Signature This document is a Public rewd subject to disclosure under the Public Records Act. w VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO. CITY CLERK FROM: d Q((C(,G9 !u? DATE' ZZ ADDRESS: PHp ORGANIZATION :-ot�Ul'IaibN U T/NevM�m/�✓f[2l pl on%S AGENDA#/SUBJECT. I expect to address the Council on the subject agendala rojecf Item. Please have the Counal Minutes reflect my name and address as written above. Signature This document is a public record subject to disclosure under the Public Records Ad. Aw _ VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK �j FROM: �rdwtco A-W'D' "ATE ADDRESS: PHONE: ORGANIZATIONnal) LO 4 ( / I (opa I) AGENDA#/SUBJECT: I expect to address the Council on the subject agenda/subject Item _ Please have the Council Minutes reflect my name and address as written above. -19n �tr This document is a public record subject to disclosure under the Public Records Ad.