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HomeMy WebLinkAbout07/27/2017 PRC Agenda - Regular MeetingParks & Recreation Commission AGENDA Thursday, July 27, 2017 7:00 p.m. THE WINDMILL ROOM at DIAMOND BAR CITY HALL -1St FLOOR 21810 Copley Drive Diamond Bar, California Chairperson Manisha Sulakhe Vice -Chair Benny Liang Commissioner Dave Grundy Commissioner Lew Herndon Commissioner Kim Hsieh Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available for public inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Barrequires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking ` The City of Diamond Bar uses recycled paper in the Windmill Room. and encourages you to do the same. City of Diamond Bar PARKS AND RECREATION COMMISSION MEETING RULES PUBLIC INPUT The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the public may address the Commission on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to address the Commission should be submitted in writing to the Secretary of the Commission. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Commission. Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and questions are welcome so that all points of view are considered prior to the Commission making recommendations to the staff and City Council. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Commission. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item that is not on the posted agenda. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. The service of the cordless microphone and sign language interpreter services are available by giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060 between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Commission, Recordings of Meetings (909) 839-7060 General Information (909) 839-7060 CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THURSDAY, JULY 27, 2017 — 7:00 PM THE WINDMILL ROOM at Diamond Bar City Hall —1St Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — Li Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, HERNDON, HSIEH, VICE -CHAIR LIANG, AND CHAIRPERSON SULAKHE MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. JULY 27, 2017 CALENDAR OF EVENTS: PAGE 2 PARKS & RECREATION COMMISSION Tuesday, August 1 — City Council Meeting — 6:30pm — AQMD Main Auditorium AQMD Main Auditorium — 21865 Copley Drive — Diamond Bar Wednesday, August 2 — Concerts in the Park/Movies Under the Stars — 6:30pm — 9:00pm — Cold Duck (70's and Top 40) Diamond Bar Night Out — Moana Rated PG Tuesday, August 15 — City Council Meeting — 6:30pm — AQMD Main Auditorium 21865 Copley Drive — Diamond Bar Wednesday, August 23 — Senior Excursion — 9:OOam — 5:30pm — Pala Casino Level 1 — Departs DBC @ 9:OOam Tuesday, August 29 — DB4Youth and DB4Youth "In Action" Meeting - 6:OOpm The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar CONSENT CALENDAR 1.1 Approval of Minutes for June 22, 2017 Regular Meeting 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Introduction of new Recreation staff — Jordi Ubaldo, Recreation Specialist, Youth Programming, and Ramiro Valderrama, Recreation Specialist, Youth & Adult Sports 2.2 Maintenance Report — Anthony Jordan, Parks & Maintenance Superintendent 1. Power Point Presentation on District 39 Mini Parks 2.3 CIP Projects — Ryan McLean, Assistant City Manager 1. Sycamore Canyon Park Trailhead 2.4 List of pending Commission requests — Ryan McLean, Assistant City Manager OLD BUSINESS — None 4. NEW BUSINESS — None 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 JUNE 22. 2017 CALL TO ORDER: Chair/Sulakhe called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: C/Herndon led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Lew Herndon, Kim Hsieh, Vice Chair Benny Liang and Chair Manisha Sulakhe Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and Maintenance Superintendent; Crystal Knox, Recreation Supervisor, Andee Tarazon, Recreation Supervisor; Jeanine Heynen, Recreation Specialist, Andrea Nino, Recreation Coordinator, and Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by ACM/McLean. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for March 23, 2017 Regular Meeting. C/Grundy moved, VC/Liang seconded to approve the Minutes of March 23, 2017 Regular Meeting. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Grundy, Liang, Chair/Sulakhe NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Herndon, Hsieh ABSENT: COMMISSIONERS: None 1.2 Approval of Minutes for April 27, 2017 Regular Meeting. C/Herndon moved, VC/Liang seconded to approve the Minutes of April 27, 2017 Regular Meeting. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Herndon, Hsieh VC/Liang, Chair/Sulakhe NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Grundy ABSENT: COMMISSIONERS: None JIUNE 22, 2017 1.3 1.4 PAGE 2 P&R COMMISSION Approval of Minutes for May 25, 2017 Regular Meeting. C/Herndon moved, C/Hsieh seconded, to approve the Minutes of the May 25, 2017 Regular Meeting. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Herndon, Hsieh VC/Liang, Chair/Sulakhe NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None Transmittal of thank -you letter to Recreation Coordinator, Monique Saliu — Received and filed. 2. INFORMATIONAL ITEMS: 2.1 RECREATION PROGRAM UPDATE — RS/Tarazon C/Hsieh asked if the senior seminars were posted on the City's website and RS/Tarazon responded it is on the website under the Recreation Program Guide. ACM/McLean said this was consistent with where the City includes information on all youth, adult and senior programs. C/Hsieh asked why two varying amounts $41,269.40 and $64,319.50 for the Diamond Bar Center on Page 24. ACM/McLean responded that it is a comparison of this year's total to last year's total during the same month. RS/Knox explained that the difference between this year and last year is that the payment requirements have been changed to require a 50 percent deposit six months prior to the event. While it appears there is less money coming in, the revenue for rentals has actually increased. The comparison amounts are not for rental amounts, but only what was collected in payments. Chair/Sulakhe asked if the community needed Helpful Honda and ACM/McLean said this was not a City -sponsored event. Helpful Honda is a private organization and can make decisions about where they wish to offer their services. The City did not request, set up, sponsor or provide money for the event. C/Hsieh asked if attorneys participated in the free legal advice program and RS/Knox responded that the program offers consultation only. If the senior chooses to go through the group for legal services they do so off- site on their own or references are provided for service. There is only one attorney who works as a volunteer through the County. VC/Liang said he was told that Friday, Saturday and Sundays at the Diamond Bar Center are booked until 2018. RS/Knox said that Saturdays are booked until December 22, 2018 and for the most part, Fridays and Sundays are booked through this and next year with a select few availabilities. JIUNE 22, 2017 PAGE 3 P&R COMMISSION ACM/McLean Introduced new Recreation staff members Jeanine Heynen, Recreation Specialist and Andrea Nino, Recreation Coordinator. C/Herndon said he noticed on the City Council agenda that there would be a vote about purchasing two parcels of land from the YMCA. Presentation of New Recreation Programs for Fiscal Year 2017-18 ACM/McLean reported that new employees have been introduced and over the past year the department has undergone a reorganization. In addition, staff is looking at reorganizing some of the programming by adding programs, adjusting existing programs to make them better and two additional groups. A couple of programs that are in the conceptual phase that will be rolled out during the upcoming fiscal year include a "Holiday" themed movie -in -the -park (similar to Concerts in the Park) and related programming events to take place in December in place of the Candy Cane Craft Fair and a Parks and Recreation Open House in the Spring of 2018 which provides an opportunity for staff to reintroduce programs to the community, offer free trial classes and demonstrations, and show off to the community a lot of the things to the community that residents might not be aware of. In addition, there will be an ongoing effort to develop a health and active Diamond Bar program to take advantage of a lot of different programs the City currently offers, but brand them under the theme of "looking to have a healthy and active Diamond Bar." There are currently fitness -related classes, athletic programs, trails, and this effort would touch on all aspects of wellness — physical, mental and emotional health and healthy diet, etc. Staff is also looking to create new smaller special event programs through the year which will differ from the large-scale events the City does on a regular basis which might be more neighborhood -based, program -based (Barktoberfest event, etc) intended to reach more residents and business -owners. In addition, staff will look at enhancing the DB 4 -Youth program and opportunities for more interactive meetings, new events, excursions, leadership opportunities and partnerships with staff to create new and engaging opportunities for the teens and youth in Diamond Bar. C/Hsieh and C/Herndon said they would like to see the City coordinate with other organizations that are involved with healthy activities. VC/Liang felt it was with good intentions that the City sponsor certain events; however, in all cases, the City needs to consider liability (unforeseen calculated risk by the City). ACM/McLean reiterated that the protocol is that anytime the City works on an event or sponsors an event or there is participation with staff equipment, those scenarios are run through the Risk Management office. The City is very, very conservative when it comes to handling the City's resources, personnel, and equipment. In addition, the City must make sure it is not implicitly endorsing any one group over another when the City advertises and provides access on the City's website or through the City's marketing materials. Staff works with internal exerts and legal staff to make certain the City is following the best JIUNE 22, 2017 PAGE 4 P&R COMMISSION practices to protect the City. VC/Liang said he was very glad the City had such protocols in place. Discussion continued regarding Commissioner's desire to have the City provide a public communication vehicle. 2.2 MAINTENANCE REPORT — PMS/Jordan C/Hsieh asked if the maintenance people could clean the sidewalks on the perimeter of Pantera Park on a weekly basis. C/Grundy asked for an update on the flood repairs at Sycamore Canyon Park. PMS/Jordan said that as of yesterday, the playground has been repaired and the playground was open for use during the Concerts in the Park. The bigger fix closer to Diamond Bar Boulevard at the stairs is awaiting FEMA approval before moving forward. ACM/McLean reported that the City Manager's office staff is working on the application and required documentation. The project is on track to move forward as soon as approval is received. PMS/Jordan completed the playground project within the guidelines of the FEMA reimbursement requirements which means the City will not have to spend so much General Fund money. C/Hsieh was concerned about trail maintenance and PMS/Jordan said he would check it out and that as of July 1, those portions of the trail will be maintained by the appropriate contractors. C/Herndon said that the squirrel population at Sycamore Canyon Park is out of control and they have spilled over to the residential neighborhoods and are running wild and doing damage. PMS/Jordan said he believes this problem is a result of the amount of wet weather this year. There is so much more vegetation and food that they are starting to multiply more rapidly. As mentioned previously, staff monitors the squirrel population which is a requirement of the LA County Department of Health. C/Herndon said he was also concerned about the excessive brush growth and potential fire hazard. PMS/Jordan responded that all brush areas are monitored by the LA County Department of Agriculture which sends notices to all property owners including the City, business and private property owners to let them know they need to take action. The City does brush clearance in Sycamore Canyon Park at the areas prescribed by LA County Agriculture where they provide recommendations of areas that the City needs to conduct brush clearance. 2.2.1 Power Point Presentation on Lighting and Landscape District No. 39 Mini Parks — PMS/Jordan. C/Grundy commented that he knows how expensive it is to print in full color and for him, he is satisfied to not have the color prints included in the Commissioner's packet. C/Hsieh and Chair/Sulakhe JIUNE 22, 2017 agreed. PAGE 5 P&R COMMISSION 2.3 CIPPROJECTS—ACM/McLean 2.3.1 Pantera Park Trail Improvements: The Grand Opening on May 31St was a very well attended opportunity for the public to view the trail for the first time. From the upper most point one can see downtown Los Angeles and out into the Inland Empire on a clear day. This is a very nice amenity the City has added and is something that will no doubt be heavily used by the public. 2.3.2 Longview Park South Improvements: This project is underway and is similar to the Stardust improvement that was completed earlier this year. Longview Park South will have updated playground equipment, benches, tables, trashcans, drinking fountains, landscaping and ADA Accessibility Improvements. Staff expects the park to be open to the public late summer/early fall. 2.3.3 Larkstone Park: Construction continues on the park by Lennar Homes which is also building the 99 homes adjacent to the park. The lower pad is substantially complete and remains closed until the upper (active) pad with playground is completed. When the park is fully completed, it will be turned over to the City for maintenance. The park is scheduled to be completed in late 2017. 2.3.4 YMCA Property Acquisition: On Tuesday, June 20th the City Council approved a purchase agreement with the YMCA to purchase two parcels of vacant property located on Sunset Crossing Road directly across from the YMCA building and immediately adjacent to the Pony League property. At this time the plan is to develop a neighborhood park similar to the Washington Street neighborhood park. The community will be invited to participate in neighborhood meetings to gain input from residents on what they would like to see in the park which will be followed by a design process and ultimately, construction once funding is secured. C/Herndon said he walked the upper portion of Larkstone Park and reiterated his concern about the tot lot being close to a steep drop off (about 60 feet). Heavy vegetation may be helpful to prevent a dangerous fall. There is also another portion on the street side of the park where the walkway comes within about six feet of a very steep and long drop off down to the roadway. He would like for staff to take a look to make sure there is heavy vegetation or a fence to prevent someone falling. C/Herndon said that at one time there was talk about joining the YMCA property with the Pony League property to make it into a modern multi -sports complex and he asked if that idea had been set aside. ACM/McLean explained that the YMCA property JIUNE 22, 2017 PAGE 6 1P&R COMMISSION purchase is unrelated to the Pony League property and they are not on a dual track to proceed. The City Council authorized an election consultant to conduct survey work in the community to determine if there was a desire in the community to contribute to such a project (a Parks and Recreation Measure including a Bond). The results of the survey were less than favorable for likely success at the ballot box. At this time there is no plan to join with the Pony League property and the Council is looking to create a neighborhood property. In addition, in looking at any type of revenue measure the City is looking to improve existing facilities and expand where feasible. Due to the outcome of the survey, there is no plan to continue with the Parks and Recreation Revenue Measure. C/Herndon said he understood that and believed that the bond issue that was being considered was way too ambitious and he believed that if it were pinpointed to the Pony League property in a bond issue all of the sports group would get behind such a measure to see that it was passed. Chair/Sulakhe liked the idea of a park and thinks it is an excellent idea being mindful that there is a scarcity of swimming pools, especially for the YMCA program. Maple Hill pool is available to the YMCA and she donated use of her personal pool to the YMCA for many years. She felt it would be a good vision to put in a pool for the many classes that have been conducted through the YMCA. ACM/McLean responded that development of a pool in and of itself is a multi-million dollar process. This land cost a fraction of what it would cost to put in a pool which would be millions to build plus significant annual maintenance costs. In the past it has been reviewed and considered and at this time there are no plans to build a swimming pool on the YMCA property or at any other location in the City. The request is noted and perhaps in the future there may be an opportunity to make that happen. C/Hsieh again mentioned a gazebo at the top of the Pantera Park Trail and exercise machines throughout the park. ACM/McLean said this too was noted. All of the requests are items that can be considered in the future. They require budget resources and would have to be considered over a period of time. The City has looked to enhance current facilities and add exercise equipment at various parks including the new Diamond Canyon Park and on the Mesa Trail. Perhaps the prospect of adding exercise circuits is something that can be done as the City rolls out its "Healthy Diamond Bar" program. C/Hsieh suggested that enhanced signage could be placed at the top of the Pantera Park Trail to clarify the trail and directions. JIUNE 22, 2017 PAGE 7 P&R ACM/McLean said that staff would monitor this new facility for future adjustments. Staff is working on the trails map which will have clear indication as to where the trails are, where they go and related distances. If additional signage is necessary to assist folks staff can look to doing that. C/Hsieh wondered if a feature of the new park could be a small water fountain that kids could play in when it gets hot in the summer. C/Herndon said there are spectacular views and sunsets from upper Larkstone Park and believed it would become a very popular location. 2.4 LIST OF PENDING COMMISSION REQUESTS: a) Heritage Park — The FY 2017-18 adopted by the City Council on June 6t" included design funding for Heritage Park and Peterson Park. The Commission will be updated and have the opportunity to participate once the process commences. b) Request to install a sidewalk from Summitridge to the top — This project is not expected to move forward because the driveway is an emergency access and is not designed to serve as a primary access point for vehicles or pedestrians. In addition, the location is challenging with respect to meeting ADA Requirements which would require a very expensive series of switchbacks. When the Center was constructed, the City chose to use the main entrance and invest in ADA Improvements there to provide pedestrian access. The trail behind the grass area on Summitridge provides pedestrian access to the top of the hill. Staff recommends that this item be removed from the list. c) Request for signage on Pantera Park Trail — Signage was completed per the design of a particular trail. The Trails Map is being updated and staff will look at any signage that may be necessary. d) Updated Trails Map - Funding is available and staff intends to complete the update in the upcoming Fiscal Year. e) Request to look at the CVS property as a Senior Center — This location is being actively marketed by the City and the property owner as an Economic Development opportunity. That location in particular with a new commercial tenant would provide the synergy to enhance that area. Directly across the street the City is working with the developer to bring in Sprouts, Ross and other restaurants and retail establishments. The CVS owner has the property marketed for tens of billions of dollars and is looking to secure the highest possible rent or purchase for that property making it less attractive for public use. Staff JIUNE 22, 2017 PAGE 8 P&R COMMISSION f) is looking at how the Center is currently being used and is looking at the data to try to enhance the overall availability of hours for all uses whether it is senior, private, or commercial events. The City is also looking at improvement of the Heritage Park Community Center which may open additional access and be more appealing to seniors. ACM/McLean recommended this item be removed from the list. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Hsieh thanked everyone for their patience. She loves the City and likes to check things out for possible improvements. Staff is doing outstanding work. She welcomed new staff members. VC/Liang said he appreciated staff's fantastic work. He asked if at the next meeting PMS/Jordan could provide the Commission with any information regarding any homeless encampment in any of the City's parks. C/Herndon thanked staff for their diligence and great reports. He welcomed new staff members and said that the Commission looked forward to what they might have to add to the City's programs. C/Grundy welcomed new staff members Jeanine Heynen and Andrea Nino and thanked them for joining the City staff and helping make Diamond Bar and park programs wonderful. He thanked staff for the wonderful reports. He told PMS/Jordan that he loved the PowerPoints and not wanting the pages printed in the packet was more to save costs but please keep doing the Power Point presentations because they are very informative and provide a good view of what the parks look like. He drove by Lorbeer today and it is fenced off for renovation. It appeared the renovation was going well and that it was about as green as he had ever seen it in the summertime. ACM/McLean said that going forward, if the Commission's direction is to reduce use of printed photos, staff will create screen shots (Power Points) instead of printing them. Commissioners concurred. Chair/Sulakhe welcomed new City Manager and new staff members and the reorganization with all of the exciting programs. In particular, she believes the small events will reach out to community members a lot more. The City is becoming more culturally diverse as well so the outreach with the new healthy program and the reorganization of the D64 -Youth will have a great impact. She too thanked her colleagues and staff for a great job. She and her mother attended the Concerts in the Park this week and they look forward to attending more Concerts. JIUNE 22, 2017 PAGE 9 P&R COMMISSION ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, Chair/Sulakhe adjourned the meeting at 8:28 p.m. The foregoing minutes are hereby approved this day of 2017. Respectfully Submitted, RYAN MCLEAN, SECRETARY Attest: MANISHA SULAKHE, CHAIRPERSON PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: CHRISTY MURPHEY, RECREATION SUPERINTENDENT SUBJECT: JULY RECREATION PROGRAM UPDATE MEETING DATE: 7/27/2017 Community Recreation Guide The Summer 2017 Recreation Guide is currently available at the Diamond Bar Center, City Hall and online. The Fall 2017 Recreation Guide is under construction and will be mailed to Diamond Bar residents the first week of August. Contract Classes Summer Session - The summer session began June 4 and will run through September 3. As of July 17, there are 670 students enrolled in 181 available classes. Pip Hop was a popular addition this spring and is remaining steady with 10 dancing tots enrolled this summer. Senior Programs Senior Classes - Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center, Heritage Park and City Hall. The classes vary and most are filled to capacity each session. Due to Summer Day Camp taking place at Heritage Park, Mt. SAC classes are relocated to the Diamond Bar Center June 5 - August 11. Summer Session began June 19 and ends August 18. The lottery for the Fall Mt. SAC senior classes will be held on July 26 & 27. The pre- registration lottery allows participants an equal opportunity to enjoy these free programs. Packet Pg. 14 Senior Seminars 7/10 Private Caregiver VS Agency - 8 participants 7/17 Health and Wellness - 10 participants Senior Activities and Services • Mahjong every Wednesday - 40 per session on average • Bingo every Tuesday and Friday - 175 per session on average • Complimentary Legal Services (1 st Wednesday of each month) - 5 appointments were booked for July. Due to the popularity of the free legal appointments each month staff is currently working on finding a second legal provider to expand our offerings. Senior Special Events Senior Luau - On July 19 our annual Senior Luau dance was held at the Diamond Bar Center. An authentic Hawaiian feast was catered by Burger Continental and DJ Keith Johnson provided the music. The event concluded with everyone's favorite, raffle prizes! Ticket sales ended on Friday, July 14 with 184 participants enrolled. Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center. Staff has continued to analyze how the City's facilities are used and over the past month each senior club was asked to submit a current roster. In the list below we have included how many Diamond Bar residents each club has as members based on their submitted rosters. • The Diamond Bar Senior Citizen's Club has 227 members (113 or 50% are Diamond Bar residents) and meets each Tuesday with approximately 175 at each meeting. • The Diamond Bar Evergreen Club has 1,598 members on their books - 345 attend classes throughout the week. (556 or 35% are Diamond Bar residents.) • The Diamond Age Seniors has 155 members (26 or 17% are Diamond Bar residents) and meets each Monday, Wednesday, and Friday. • The Sunshine Seniors has 924 members on their books - 185 attend their programs on a regular basis. They meet every Friday, Saturday and Sunday morning. (223 or 24% are Diamond Bar residents.) • The Super Diamond Age Seniors has 187 members and meets each Tuesday, Thursday, and Friday. (43 or 30% are Diamond Bar residents.) Senior Excursions July 15 - Andrews Brothers - A group of 45 seniors spent the day in Glendale. Before the show everyone had free time on their own for lunch and shopping. Then we headed over to watch "The Andrews Brothers," a jukebox musical filled with more than 20 1940s -era songs. The excursion included roundtrip transportation, admission ticket, and a snack for the trip home. Packet Pg.15 Community Excursion July 3 - Hollywood Bowl - A full bus of 45 people headed to the Hollywood Bowl on Monday, July 3 to enjoy the sounds of the LA Philharmonic with three -time Grammy - Award winning A Cappella group, Pentatonix, and the fireworks show that concluded the evening. The excursion included roundtrip transportation, Bowl admission, and a snack for the trip home. Facility Rentals The Diamond Bar Center was the location for a total of 48 private, business and non- profit rentals during the month of June. There were 16 church rentals, 1 Toastmasters meeting, 4 seminar/meetings, 4 birthday parties, 1 Sunshine Seniors dinner, 1 Diamond Age birthday party and 4 graduation events. There were also 6 weddings, 2 Mehndis, 4 memorials, 1 LA Fire Press Conference, 1 baptism, 1 H -Mart Awards ceremony and 2 baby showers. A total of $57,273.75 in rental fees was collected during the month of June for Diamond Bar Center rentals. In June 2016 a total of $68,026.15 was collected. Heritage Room - There have been 10 rentals of Heritage Park Community Center for the month of July. Rentals include 5 church services, 2 family reunions and 3 birthday parties. Total revenue for these rentals is $1,985.00. The revenue for July 2016 was $2,460.00. Pantera Room - There has been 1 rental of Pantera Park Community Center for the month of July, which was a birthday party. Total revenue for this rental is $140.00. The revenue for July 2016 was $840.00. Picnic Reservations - As of July 17, there have been 16 picnic reservations made for the month of July. There has been 8 at Ronald Reagan, 1 at Peterson, 1 at Pantera, 5 at Heritage, and 1 at Sycamore Canyon Parks. The revenue of these picnic rentals is $450.00. The revenue for July 2016 was $855.00. Youth Programs Tiny Tots -- The Summer Session for Tiny Tots started on Monday and Tuesday, June 13 and 14. There are 19 enrolled in in the 3-4 year old class and 20 enrolled in the 4-5 year old class. This session is titled "Do You See What I See" and focuses on combining stories, songs, art projects and playtime to foster growth and development. Fall session registration opened on Monday, July 17 for Diamond Bar residents and opens on Monday, July 31 for non-residents. The priority registration policy has changed to give all Diamond Bar residents an equal opportunity to participate in this recreation enrichment program. Diamond Bar residents will be given two weeks priority registration before non-residents and there will no longer be priority registration based on enrollment in a current class. The fall session will run for 12 weeks starting on Monday, August 21 - Thursday, November 9, with no class Monday, September 4. There are currently 13 students enrolled in the 3-4 year old class and 10 in the 4-5 year old class. DB 4Youth -- DB 4Youth will meet on Tuesday, July 25 for their regular monthly meeting. Included on the agenda will be breakout brainstorming sessions with the purpose of planning future events and developing ideas to work collaboratively and effectively as a group. In the next few months the group will be going through some structural changes including the assignment of a new city staff person dedicated to promoting new programing and working closely with the board members. Volunteens -- The City of Diamond Bar's 2017 Youth Volunteen Program is a leadership training program designed for youth ages 14 to 16 who reside in Diamond Bar. This year the program enrolled 62 participants that helped volunteer at several City recreation programs including: Day Camp, Tiny Tots, Concerts in the Park and senior programming. The purpose of the program is for the participants to feel engaged in their community while helping gain valuable life and work skills. Volunteen Recognition - On Tuesday, August 22 at 6:30pm Volunteens will gather are Heritage Park Community Center for an appreciation of their efforts throughout the summer. The recognition will include a certificate presentation, slide show and refreshments. Commissioners are encouraged to attend. Specific details will follow as we get closer to the event. Summer Day Camp -- Summer Day Camp is a 10 -week program designed to involve children ages 6-12 in a safe, fun and active environment. We are in the week 6 of camp and recreation staff was excited to cool off this week with excursions to the La Mirada Splash on Tuesday, July 11 and Johns Incredible Pizza on Wednesday, July 12. In addition, campers swam at the Brea Plunge on Thursday, July 13. Campers are having a great time playing games and doing arts and crafts in between excursions. Day Camp will operate for four more weeks and conclude on Friday, August 11. Major excursions for weeks 7-10 include Disney's California Adventure, Discovery Cube OC, Raging Waters and Disneyland! Youth and Adult Sports Adult Volleyball -- The summer session began on June 12 with 17 participants enrolled and will conclude on August 7. For $36 participants were to receive 9 weeks of play on two courts of action from 7-9pm at South Pointe Middle School. Due to unexpected school closures the session will only be eight weeks and the reduced fee is $32. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 11 participants), and Thursday (average of 12 participants). Recreation staff has currently cancelled play on Sundays through the summer due to lack of staff availability and will re-evaluate in August. Open play takes place from 6:30-10pm. Special Events Concerts in the Park -- The City of Diamond Bar has just three more weeks left for the 27th Annual Concerts in the Park series this summer, which will conclude with Diamond Bar Night Out and a musical performance by Mark Wood & the Parrot Head Band (a tribute to Jimmy Buffett) on August 2. The kidzone area has been extremely popular featuring arts and crafts and coloring pages. The addition of food trucks during the series has been very well received, with participants eager to find out which truck will be visiting next. Lastly, please join us on Wednesday, August 2 to celebrate Diamond Bar Night Out with the Diamond Bar Sheriff's team and Fire Station 120. Movies "Under the Stars" -- Movies "Under the Stars" takes place on Wednesday evenings at dusk after Concerts in the Park. The Disney animated film, "Moana," will conclude our series this year. The movies have run from June 14th through August 2ro (no movie was held on July 5). All movies are "PG" rated and family oriented. A shuttle service between the golf course and Sycamore Canyon Park operates after the conclusion of the movie until all audience members are safely returned to their vehicles. Dogs and other pets, with the exception of registered guide dogs, are not allowed due to safety issues and expected large crowd and loud noise conditions. 4th of July Blast -- Over 5,000 people filled the fields of Diamond Bar High School to celebrate the 4th of July with the City of Diamond Bar. Food items were available for purchase from several local non-profit organizations including the Kiwanis Club, Rotary Club, Boy Scout Troop #777 and the STC Foundation. DB 4 Youth was also present to sell souvenir glow items to the audience. The LA County Sheriffs and CARE ambulatory services were on sight to assist as needed. "Stone Soul" performed from 5 p.m. - 8:30 p.m. and finished off the night with the Star Spangled Banner. Mayor Lin performed introductions and announcements to build up the excitement for the grand finale, the 23 minute long fireworks display set to music. Save the Date! - Diamond Bar Day at the Fair - Thursday, September 14, 2017 Join the City of Diamond Bar as we once again participate in Diamond Bar Day at the LA County Fair. The fair will offer unique opportunities to the residents of Diamond Bar including a special parade dedicated to Diamond Bar, FairKids expo, Community Hero awards and reception. Additional information can be found on the City's website at www.diamondbarca.gov/fair Purchase an $8 admission advance ticket using promo code diamondbar14 at www.lacountvfair.com <http://www.lacountyfair.com> or bring the coupon to the ticket booth for scanning. Coupons are available to print on the City's website. Packet Pg. 18 PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: RYAN MCLEAN, ASSISTANT CITY MANAGER SUBJECT: INTRODUCTION OF NEW FULL-TIME STAFF MEETING DATE: 7/27/2017 In the past year, the Parks & Recreation Department has been reorganized to realize new efficiencies, enhance existing programs, and develop new offerings to the public. Tonight, staff is pleased to introduce two new members of the team, as follows: Jordi Ubaldo, Recreation Specialist - Youth Programming Ramiro Valderrama, Recreation Specialist - Youth & Adult Sports Packet Pg. 5 PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS & MAINTENANCE SUPERINTENDENT SUBJECT: JULY MAINTENANCE REPORT MEETING DATE: 7/27/2017 During the previous month, the Public Works Maintenance Staff has been working on various tasks throughout the City. The following is a brief recap of key maintenance items completed. Diamond Bar Center • Re -tamped five (5) light fixtures throughout the facility. • Replaced two (2) lighting ballast in Sycamore Room and in Pine Room Hallway. • Cleaned and adjusted security camera at kitchen exterior. • Patched and painted various damaged walls and corners throughout the facility. • Installed 4 LED retrofit light fixtures in the sales office/conference room. • Replaced wall mounted toilet gasket in lower men's room handicap stall. • Replaced sloan flush valve in lower men's room handicap stall. • Cleared clogged kitchen sink drain line. • Serviced water feature weekly (contractor). Drained cleaned and filled water feature additionally as needed. • Performed weekly test on wheel chair lift. Packet Pg. 4 • Performed monthly emergency generator test and regularly scheduled maintenance. • Performed monthly exterior lighting maintenance. (Best) Diamond Canyon Park • Performed Park/playground inspections. • Performed irrigation PMI inspections (BV). Heritage Park • Installed new vacuum breaker assembly (in sloan valve) in men's interior handicap stall. • Installed new closet spud gasket in men's interior handicap stall. • Repaired leaking irrigation mainline. • Installed new flush valve "o" ring and lock ring in men's interior handicap stall. • Performed Park/playground inspections. • Performed monthly exterior lighting maintenance. (Best) Longview North Mini -park • Performed Park/playground inspections. Longview South Mini -park • Performed Park/playground inspections. Lorbeer Middle School • Football field is currently under renovation from June 5 through August 7. • Sprayed turf with "speedzone" for broadleaf weed control prior to renovation. • Treated for gopher control. • Performed irrigation PMI. Maple Hill Park Packet Pg. 5 • Repaired faucet in men's restroom. • Installed new swings. • Performed Park/playground inspections. • Performed monthly exterior lighting maintenance. (Best) • Performed irrigation PMI. • Treated for gophers and fire ants. Paul C. Grow • Performed Park/playground inspections. • Treated for fire ants. • Performed monthly exterior lighting maintenance. (Best) Pantera Park • Park sports fields are currently under renovation from June 19 through August 21. • Sprayed turf with "speedzone" for broadleaf weed control prior to renovation. • Removed and replaced barbeque by picnic shelters. • Performed park/playground inspections. • Replaced damaged turf rotor heads. • Performed irrigation PMI. • Performed monthly exterior lighting maintenance. (Best) • Treated for gophers and fire ants. Peterson Park • Repaired leaking irrigation mainline. • Performed monthly exterior lighting maintenance. (Best) • Performed park/playground inspections. Ronald Reagan Park • Re -set time clocks for park lighting. • Performed park/playground inspections. • Performed monthly exterior lighting maintenance. (Best) • Performed irrigation PMI. • Treated for gophers and fire ants. Silvertip Park • Performed Park/playground inspections. Stardust Mini -Park • Performed park/playground inspections. Starshine Park • Replaced missing bolt on playground ladder. • Replaced malfunctioning irrigation control valve. • Performed park/playground inspections. • Performed monthly exterior lighting maintenance. (Best) Summitridge Park • Treated for fire ants. • Performed park inspections. Sycamore Canyon Park • Moved special event trailers to park for concert event and assisted with the setup and operation of the event. • Installed new barbeque by gazebo picnic pad. • Patched and painted walls in men's restroom. Removed graffiti. • Cleaned and stocked storage closet in men's restroom. • Re-lamped one (1) exterior building light. • Painted exterior of park office building. • Welded new puck locks on park storage bins. • Patched and repaired damaged ramp/door on special event trailer. Door was damaged during a burglary. • Performed Park/playground inspections. Washington Park • Performed Park/playground inspections. Performed monthly exterior lighting maintenance. (Best) City Hall/Library • Installed vision board in planning office spaces. • Replaced collar lock on hi -Io trailer. • Replaced batteries in automatic flush valves in Library restrooms. • Cleaned monument sign and bollards. Sprayed for spiders and insects. • Re -tamped eleven (11) light fixtures in the City Hall spaces and four (4) light fixtures in the Library spaces. • Performed monthly emergency generator test and regularly scheduled maintenance. • Performed monthly carpet cleaning in City Hall and Library spaces. (DFS) • Performed monthly exterior lighting maintenance. (Best) • Performed quarterly upholstery cleaning. (DFS) Citywide • Wash, fuel and service City vehicles. • Inspected fire extinguishers and first aid kits at all City Facilities. Re -stocked as needed. • Re -stocked pet bags throughout the City. Serviced trash cans at trail heads. • Performed monthly exterior lighting maintenance along Brea Canyon Rd. walkway. (Best) • Untangled U.S. flags posted along Diamond Bar BI. PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: RYAN MCLEAN, ASSISTANT CITY MANAGER SUBJECT: CIP UPDATE JULY 2017 MEETING DATE: 7/27/2017 Sycamore Canyon Park Trailhead The Sycamore Canyon Park Trailhead, located off of Diamond Bar Blvd. near Steep Canyon Drive, suffered severe damage during the 2016-17 winter storm season and remains closed to the public. Since the closure, the state and federal government declared the storms a disaster, making the damage and associated repairs eligible for federal reimbursement from the Federal Emergency Management Agency (FEMA). The expected costs of the repair are significant, and staff is working closely with FEMA representatives to ensure the City meets all requirements of eligibility to maximize reimbursement and limit contributions from the City's General Fund. Public Works staff is now seeking qualified bids from design professionals. Upon completion of design, the project will go out to bid for the construction component. The repairs are expected to be fully completed in spring 2018. Packet Pg. 10 PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: RYAN MCLEAN, ASSISTANT CITY MANAGER SUBJECT: REQUESTS FOR INFORMATION/ACTION - JULY 2017 MEETING DATE: 7/27/2017 PARKS AND RECREATION COMMISSION REQUESTS FOR INFORMATION /ACTION - 2017 UPDATED -JULY 27, 2017 DATE REQUEST REQUESTED RESPONDENT BY 02.27.2014 Commission would like to review GRUNDY Ryan McLean Heritage Park "special needs" input before the conceptual plans have been finalized to verify "special needs" listed in the plan. No update at this time. 04.28.2016 Request for additional outdoor SULAKHE Anthony Jordan lighting at the DBC near the rear entrance to the kitchen by the generator. No update at this time. 06.23.2016 Request for signage on Pantera HSIEH Ryan McLean Park trail directing walkers from the trail back into the dog park. This project, including signage has been completed. The trail signage includes a map that clearly informs hikers of the trail's path. The updated Trail Map will also include this information. This item will be removed Packet Pg. 13 from the Requests for Information/Action going forward. 06.23.2016 Request for updated trails map. GRUNDY Ryan McLean This project will be implemented in FY 2017-18.