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HomeMy WebLinkAbout06/22/2017 PRC Agenda - Regular MeetingCOMMISSION AGENDA June 22, 2017 7:00 PM THE WINDMILL ROOM at DIAMOND BAR CITY HALL —1St FLOOR 21810 Copley Drive Diamond Bar, California Chairperson Vice Chairperson Commissioner Commissioner Commissioner Manisha Sulakhe Benny Liang Dave Grundy Lew Herndon Kim Hsieh Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available for public inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or The City of Diamond Bar uses recycled drinking in the Windmill Community Room paper and encourages you to do the same CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA Thursday, June 22, 2017 THE WINDMILL ROOM AT DIAMOND BAR CITY HALL 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — ❑ Advice to the City Council. a A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. U Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 P.M. PLEDGE OF ALLEGIANCE: ROLL CALL: Parks & Recreation Commissioners Herndon, Hsieh, Liang, Vice -Chair Sulakhe, and Chairman Grundy JUNE 22, 2017 PAGE 2 PARKS AND RECREATION COMMISSION MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. X-A4=1kiIBy-A72:41FA 11" Tuesday, June 27 - DB4Youth and DB4Youth "In Action" Meeting - 6:00pm - Diamond Bar Center - 1600 Grand Avenue Diamond Bar Wednesday, June 28 - Concerts in the Park/Movies Under the Stars - 6:30pm to 9:00pm - The Ravelers (Rock N Roll) Pete's Dragon (2016) - Rated PG Tuesday, July 4 - CITY OFFICES CLOSED - In observance of the 4th of July Holiday Tuesday, July 4 - 4th of July Blast - 5:00pm to 9:00pm - Diamond Bar High School - 21400 Pathfinder Road - Diamond Bar Saturday, July 15 - Senior Excursion - 12:00pm to 8:00pm - The Andrew Brothers - Level 1-2 - Departs DBC @ 12:00pm Tuesday, July 18 - City Council Meeting - 6:30pm - AQMD Main Auditorium - 21865 Copley Drive - Diamond Bar Wednesday, July 19 - Concerts in the Park/Movies Under the Stars - 6:30pm to 9:00pm - Kelly Rae Band (Country Rock) Cinderella - Rated PG Wednesday, July 26 - Concerts in the Park/Movies Under the Stars - 6:30pm to 9:00pm - Mark Wood & Parrot Head Band (Tribute to Jimmy Buffet) Finding Dory - Rated PG Thursday, July 27 - Parks and Recreation Commission Meeting - 7:00pm - The Windmill Room, 1st Floor, 21810 Copley Drive - Diamond Bar 1. CONSENT CALENDAR: Approval of Minutes for March 23, 2017 Approval of Minutes for April 27, 2017 Approval of Minutes for May 25, 2017 Transmittal of thank you letter to Monique Saliu 2. INFORMATION ITEMS: June 2017 Recreation Program Update Introduction of New Full-time Parks & Recreation Staff New Recreation Events for Fiscal Year 17.18 New Parks and Recreation Programs for FY 17.18 JUNE 22, 2017 PAGE 3 PARKS AND RECREATION COMMISSION June Maintenance Report Power Point Presentation - District 39 Mini Parks CIP Update - June 2017 Requests for Information/Action - June 2017 3. OLD BUSINESS: NONE 5. ANNOUNCEMENTS: Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT: CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 MARCH 23, 2017 CALL TO ORDER: Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:02 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Vice Chair Sulahke led the Pledge of Allegiance. a 0 ROLL CALL: w J Q Present: Commissioners Benny. Liang, Vice Chair Manisha Sulakhe and Chair Dave Grundy w 0) Z Absent: Commissioners Lew Herndon and Kim Hsieh were 0 U excused. Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Andee Tarazon, Recreation Supervisor; and Debbie Gonzales, Administrative Coordinator. PRESENTATION OF 2017 YOUTH BASKETBALL SPORTSMANSHIP AWARDS — RS/Tarazon RECESS: Chair/Grundy recessed the meeting at 7:13 p.m. RECONVENE: Chair/Grundy reconvened the meeting at 7:22 p.m. A. SELECTION OF CHAIR AND VICE CHAIR FOR COMMISSION: C/Grundy nominated C/Sulakhe to serve as Chair of the Parks and Recreation Commission. C/Liang seconded the nomination. There were no other nominations offered. By unanimous voice vote, C/Sulakhe was elected Chair of the Parks and Recreation Commission with C/Herndon and C/Hsieh absent. ChairSulakhe thanked C/Grundy for setting a good example as Chairman of the Parks and Recreation Commission. Chair/Sulakhe nominated C/Liang to serve as Vice Chair of the Parks and Recreation Commission. C/Grundy seconded the nomination. There were no other nominations offered. By unanimous voice vote, C/Liang was elected Vice Chair of the Parks and Recreation Commission. MATTERS FROM THE AUDIENCE: None vvwvvciia, vnanivfunuy MARCH 23, 2017 PAGE CALENDAR OF EVENTS: As presented by ACM/McLean. CONSENT CALENDAR: P&R COMMISSION 1.1 Approval of Minutes for the January 26, 2017 Regular Meeting VC/Liang moved, C/Grundy seconded, to approve the January 26, 2017 Regular meeting minutes. Without objection, the motion was so ordered with C/Herndon and C/Hsieh being absent. 1.2 Approval of Minutes for the February 23, 2017 Regular Meeting C/Grundy moved, Chair/Sulakhe seconded, to approve the February 23, 2017 meeting minutes. Without objection, the motion was so ordered with VC/Liang abstaining and C/Herndon and C/Hsieh being absent. 2. INFORMATIONAL ITEMS: 2.1 RECREATION PROGRAM UPDATE — RS/Murphey 2.2 MAINTENANCE REPORT — PMS/Jordan 2.2.1 Power Point Presentation on Sycamore Canyon Park — PMS/Jordan. C/Grundy asked the cost of repairs at Sycamore Canyon Park. PMS/Jordan responded that the cost for the playground will be about $25,000 to remove the remaining woodchips, silt and removal and replacement of the filter fabric and several cubic yards of woodchips. For the slope repair off of Diamond Bar Boulevard, staff is not sure about the cost. A geotechnical consultant has been engaged to make a report and take samples of the slope in order to design a fix. The cost of the report to date is $16,000. ACM/McLean said that there has not been a cost determined for slope remediation which will depend on the results of the design. Staff is working with state and federal representatives to make sure the project is eligible for any return funds. Staff will track costs associated with the project and file those costs to see if the City can be reimbursed. C/Grundy said it was likely to be a fair amount and asked if any other projects would be bumped from the current project list as a result. ACM/McLean responded that it will depend on the amount and other funds may have to be appropriated. He believes it will be a very expensive fix because geotechnical repairs usually are quite expensive. While he hesitates to put a number on it he expects it to certainly be in the six figures. PMS/Jordan said that as a comparison, during the 2005 storm the City suffered a significant a 0 z LU J a U z z LU N Z 0 U VvIvVVcna, viiauiviunuy MARCH 23, 2017 PAGE 3 P&R COMMISSION sluff at the Diamond Bar Center. The repair at that time was close to $300,000 and the damage was in a much more accessible area compared to the Sycamore Canyon area. The surficial slope failure that occurred at the Diamond Bar Center involved only slope and landscape. At the Sycamore Canyon site there are a couple of staircases that were impacted. Therefore, he expects the Sycamore Canyon remediation to be substantially more than the repair that was done at the Diamond Bar Center. Chair/Sulakhe asked if the damaged stairway from Diamond Bar Boulevard down to the park had been reopened. PMS/Jordan a responded that it had not be reopened. The stairs that lead from o the trailhead down to the trail off of Diamond Bar Boulevard was w not damaged but as one proceeds northwest the trail leads to very long and steep concrete steps which were damaged. The stairs F were not damaged but the soil beneath the stairs was eroded out w which is the issue. If one were to accidently fall off of those stairs, z one might fall into deep chasms. For that reason, everything is 0 fenced off. The only inconvenience for park visitors is that they cannot access the trails from Diamond Bar Boulevard; however, all o of the trails are currently accessible from the Golden Springs side. M 2.3 CIP PROJECTS — ACM/McLean 2.3.1 Pantera Park— This project continues to progress. All of the rough grading has been completed. There are timber stairs throughout that have been installed along with some retaining structures. The contractor is working on the grading on adjacent slopes and compacting the trailer. Absent more weather issues, the project should be completed in April. 2.3.2 Larkstone Park — (adjacent to South Pointe Middle School) - This project is being constructed by the developer of a single family home project under the Lennar Company. Grading operations are underway with permits issued and completion is anticipated for late 2017 barring unforeseen weather etc. delays. 2.3.3 Longview Park South — The contract for Longview Park South was approved at the March 21 City Council meeting. Construction will begin in the spring. 2.4 LIST OF PENDING COMMISSION REQUESTS — ACM/McLean Request for Breakdown and Analysis of the Events held at the Diamond Bar Center Annually — Staff has a draft report which is under review and will be presented to the Commission at its April or May meeting. Request for an Updated Trails Map (June 23, 2016) — Staff is reaching out to contractors at this point to begin the process and this will likely go out to vvivvvcna, v11Q'11 it oiuy MARCH 23, 2017 PAGE bid to get someone to design and engineer the map. 1c 614173���1►L���►i� 4. NEW BUSINES: None 5. ANNOUNCEMENTS: P&R COMMISSION VC/Liang thanked staff for running a very successful youth basketball program. He walked Maple Hill Park two weeks ago and everything looks very green anc good. C/Grundy thanked staff for all of their hard work keeping up the parks and programs. He thanked PMS/Jordan for the progress report on Sycamore Canyon Park and said he appreciated the efforts to restore the park to playable status. He remembers when the park was first opened after reconstruction. It was such a jewel and it was difficult to see all of the damage and is glad to know that the City will restore it back to its pristine condition. He looks forward to the City Birthday Party, particularly with all of the green hills and he hoped the rain would be done by then. Chair/Sulakhe thanked staff for a job well done. All of the programs seem to be going well and she is looking forward to the Easter Egg Hunt, the City Birthday Party, and the State of the City address. She thanked her colleagues for nominating and electing her to the Chair and hoped she would continue to do a good job. If there are any grievances she is more than happy to address them. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, Chair/Sulakhe adjourned the meeting at 7:59 p.m. The foregoing minutes are hereby approved this _ day of 2017. Respectfully Submitted, RYAN MCLEAN. SECRETARY Attest: MANISHA SULAKHE, CHAIRWOMAN CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 APRIL 27, 2017 CALL TO ORDER: Chair/Sulakhe called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: C/Hsieh led the Pledge of Allegiance. Present: Commissioners Lew Herndon, Kim Hsieh, Vice Chair Benny Liang and Chair Manisha Sulakhe Absent: Commissioner Dave Grundy Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Alison Meyers, Recreation Coordinator and Debbie Gonzales, Administrative Coordinator. A. D134YOUTH — RECOGNITION OF OUTGOING/INCOMING BOARD MEMBERS — RC/Meyers C/Herndon thanked RC/Meyers for all she does to help the DB4Youth be so successful. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by ACM/McLean. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for March 23, 2017 regular meeting — continued to May 25, 2017. 2. INFORMATIONAL ITEMS: 2.1 RECREATION PROGRAM UPDATE — RS/Murphey 2.1.1 Power Point Presentation on DB4Youth — CS/Meyers f�iLll�ii �/e1,[�l � li] � li!ib9L11.7T0M 2.2.1 Power Point Presentation on Heritage Park — PMS/Jordan. 2.3 DBC Use Analysis — ACM/McLean APRIL 27, 2017 PAGE 2 P&R COMMISSION ACM/McLean presented the Diamond Bar Center Use Analysis for Fiscal Year 2015-16, the last full year of available data. Staff has been working on this analysis for a number of months going through all of the rental folders to determine the types of use, date, location, room, amount of time, classification of rental, etc. This analysis meets a City Council goal which was adopted during the Fiscal Year 2016-17 Goals and Objectives study and satisfies C/Hsieh's request for information related to volume and type of events held at the Center. There are no recommendations with this analysis. This report is simply a collection of the data for a report to the Council and Commission. This report will be used in the future to develop policy decisions which will be brought to the Commission for comment and to the Council for consideration and adoption. He thanked SA/Lopez for her many hours working with Diamond Bar Center staff to make this a reality. Staff found that over 10,000 hours of use was programmed during FY 2015-16. Usage was split into six categories shown in Table 1 at the bottom of Page 2 which consists of: Senior Clubs 40%, private events 20%, City Fee-based Contract Classes 18%, Senior No -fee, free contract classes 16%, Church in the Valley (Paid Rental) 5% and City organized events 1 %. There are four established senior groups that have free use of the Center. Three of the four groups made up a total of 35 percent while the fourth group made up 65 percent of use (total hours). He noted that one of the groups that used only 13 percent of the time actually had the highest use by square footage. One of the groups uses the Grandview Ballroom on a regular basis. The Grandview Ballroom is the largest space in the Center. Other groups may use smaller rooms for greater amounts of time. The vast majority (63 percent) of use is during the week with the remainder on weekends. It is noteworthy that free weekday use by senior clubs limits the City's ability to market the facility for paid corporate rentals that help subsidize free use. This presents a conundrum that there is very limited space to provide for corporate or non-profit rentals during the week because most of the time is pre -booked. C/Herndon said that the senior contract classes represents another 16 percent in addition to the 40 percent which means that seniors are basically using more than half of the available time. ACM/McLean responded that C/Herndon was correct. Contract classes are categorized differently than the senior clubs but in aggregate they are at about 56 percent overall. The private event section (Page 4) made up 20 percent of the total hours. Staff sub -categorized the private events as follows: Weddings and bridal related events 42 percent, private receptions (anniversaries, birthdays, baby showers, etc.) 17 percent, business and corporate rentals 16 percent, non -profits, community groups and schools 9 percent, proms and Quinceaneras 7 percent, other city events 4 percent, and senior social events 4 percent of the total percentage of private events. APRIL 27, 2017 PAGE 3 P&R COMMISSION 92 weddings were held in FY 2015-16 with 85 percent taking place on the weekend, which represents 60 percent of all weekend dates available at the Center. Page six details rooms utilized for weddings, with most events taking place in the full or 2/3rds of the Grandview Ballroom. There were fewer weddings in the smaller rooms. There were a total of only 247.5 hours of business rentals during the year, 78 percent of which took place during the week. Business rentals are divided into four different categories including meetings 43 percent, public seminars 37 percent, holiday parties 6 percent, and other 14 percent. C/Herndon asked if the City was turning away much business due to lack of availability during the week and ACM/McLean responded yes which means that the City is limited in its ability to market the facility. In short, the City does not put out much information about open business or corporate rental availability because the Center does not have the capacity - a matter for further discussion. C/Herndon said that if the City is turning away a lot of weekday business mainly because of the senior clubs, is it feasible that a less expensive type of facility could be made available for the senior groups. CVS, for example, has a huge warehouse space in their facility that is not being used and they have tried to rent the space out. He wondered if the City could approach CVS to see if that facility could be rented at a modest rate and relatively easily turned into a "senior center." ACM/McLean said that he did not have sufficient information about the facility to comment but that staff could look into alternative options for senior programming. There are some City -owned facilities that may be available depending on what policy decisions are made down the line. These facilities might include something like Heritage Park where there may be space to accommodate some of the uses. Page 7 breaks down in more detail the private receptions, anniversaries, baby showers, proms, etc. Most private receptions are held on the weekends (275 of the 336 hours). Staff chose to break down the proms and Quinceaneras due to the scale of those events. There were 10 proms and 8 Quinceaneras, all of which were held on weekends. The Center is also open to non -profits (32 events), local community groups and schools for different events. There were 17 (80 hours, 65 on the weekend) senior social events (paid reservations). Page 8 shows a breakdown between weekday and weekend use for private events. Most private events (nearly three-quarters) are booked on the weekends, mostly because of limited availability on weekdays. Page 9 shows the geography of those who patronize the Center which covers a wide swath of southern California from Santa Clarita to the north into Orange County eastward into Riverside County. The table shows that by far the most reservations are within Diamond Bar (91765 or 91789 zip codes). One item of note is that some of these rentals were made by a resident on behalf of the individuals that were actually holding the event. APRIL 27. 2017 PAGE 4 P&R COMMISSION For example a couple getting married who live in West Covina and their aunt lives in Diamond Bar might have the aunt come in to reserve the facility to get the 'resident" rate. The Center has a policy that if a Diamond Bar resident is reserving the facility, they are paying for the facility and they get the refunds and monies are not routed to anyone else. There must be a single point person that is a Diamond Bar resident that submits payments and receives any reservation refunds/deposits. ACM/McLean reiterated that this study was done to provide insight into this facility/enterprise. This is one of the first such reports and staff plans to continue this analysis in order to make educated policy recommendations to the Commission and City Council. The Diamond Bar Center is one of the most valuable assets the City has and the programming decisions and policy decisions that the City makes should be based on a review of the use. The City Council recently adopted a Strategic Plan which includes an action item for staff to go back and revisit the Facilities Use Policy. Future recommendations will be brought to the Parks and Recreation Commission for comment before proceeding to the City Council for consideration and action. C/Hsieh asked about the percentage of discounts for non -profits and religious groups and RS/Murphey responded that there are non-profit rates, resident rates and non-resident/business rates. The resident rate is not necessarily discounted. Non-profit rates are about 30 percent below a resident rate. Chair/Sulakhe said it was a very comprehensive report and she is especially proud of the Table on Page 9 which shows reservations are considerably higher than surrounding comparable cities. She just did not know if it was economically feasible and hoped that Diamond Bar would make more profit according to the comparisons with other cities. She appreciates all of the work that went into the compilation of the survey. 2.4 CIP Projects — ACA/McLean 2.4.1 Pantera Park Trail — This project above and adjacent to the Dog Park at Pantera Park is substantially complete, with a few punch list items needing attention. The trail is complete. Signage is in the manufacturing process and will be installed when it arrives at City Hall. Opening date will depend on when the work has been completed. 2.4.2 Larkstone Park — This project has been planned for many years. The development of the 99 home project next to South Point Middle School is well underway with the model homes completed and open to the public and being sold. Part of this project is a requirement that Lennar develop a park on the site directly across the street from South Point Middle School, construction of which is also well underway. The park is a two-tiered park with an upper pad and a lower pad. The lower pad is closest to the housing development while the upper pad is closer to the entrance to South Point Middle School. The lower pad is primarily a APRIL 27, 2017 PAGE 5 P&R COMMISSION passive area with walking path and landscaped seating areas. The upper pad is more active and includes playground equipment. The lower part of the park is complete and will not open until the upper park is completed to its full scale and turned over to the City. New signage is consistent with streetscape improvements that were done at Grand Avenue and Diamond Bar Boulevard and Diamond Canyon Park and will be done within future projects citywide. C/Herndon asked if staff had investigated the possibility of a fence by the play area on the upper park. ACM/McLean said that there is no fence shown on the plans and it is difficult to see the layout that has not been completed. Staff will continue to look at the situation but it is not something that is on the plans and would therefore have to be done after - the -fact if warranted. 2.4.3 Sycamore Canyon Park Storm Damage — The trailhead remains closed for some time in the future. This is a major project that will require significant investment to cure. Staff had a conference call today with FEMA to make sure that as the City goes through the repair process, it is consistent with FEMA guidelines in order for the City to receive as much reimbursement as possible. Usually, the breakdown for a presidentially declared disaster is 75 percent reimbursement from FEMA, 18 2/3 from CalOES and the remainder from the City. Staff is working on bids for repair of the playground area and hopes this area will be back up and running in time for the Concerts in the Park series. The playground mitigation has FEMA reimbursement ability as well, and staff will make sure to meet all of the necessary requirements for that reimbursement. FEMA will be onsite next week to look at the sites and walk them with staff. 2.5 LIST OF PENDING COMMISSION REQUESTS — ACM/McLean The third item, request for breakdown of number of events, has been satisfied with tonight's presentation and distribution of the Use Analysis. Staff would ask that this item be removed from the list. With respect to the request for updated Trails Maps, staff is working on this and will need to bid it out to an architect to develop ideas for the layout. There are features that need to be included in order to properly vet it for the final desired product. This item is budgeted and will move forward to completion. C/Liang asked for additional exercise equipment. At this time, there are no other circuits scheduled to go in. There are currently two available, one at Diamond Canyon Park and on the Mesa Trail. In the future, staff will look for options to include exercise circuits in new or existing facilities where appropriate and makes sense. C/Liang asked that his request be moved from the list. Packet Pg. 13 i APRIL 27. 2017 PAGE 6 P&R COMMISSION C/Hsieh said she was okay with staffs request to remove the request for use analysis of the Diamond Bar Center and thanked staff for their work in preparing the report. 3. OLD BUSINESS: None 4. NEW BUSINES: None 5. ANNOUNCEMENTS: C/Hsieh said she noticed a lot of weeds that were being neglected at residences. PMS/Jordan said that weeds this year will be outrageous because of all of the rain. As it pertains to weeds on private property, the Code Enforcement officers will issue courtesy notices for people to clear their landscape. However, it is mostly in areas where vegetation is visible from the street. C/Hsieh said that some is dry and she is concerned about fire. ACM/McLean said that Code Enforcement will respond to specific properties with visible violations including overgrowth of weeds. Related to the fire issues, LA County Fire Department sends out weed abatement notices in May and they will be going around to homes that have additional open spaces behind their back yards with weeds or tall grass and work with property owners to make sure those items are cleared to provide a defensible space between the homes and the open wildlands. C/Herndon said staff is very responsive. He previously reported a neighboring property for overgrowth issues and within days the problem was mitigated. Chair/Sulakhe said she heard on the radio today that the City of Anaheim got goats to clear their weeds and that it will take them two weeks to clear all of the fire hazard areas. PMS/Jordan said this is the 6th or 7th year the City has used goats in District 41 to take care of the canyon adjacent to and across from Ronald Reagan Park. C/Hsieh thanked audience participants. C/Liang said tonight's presentations were very informational. The Diamond Bar Center Use Analysis is a great tool for the strategic planning and for future policies for Facilities Use. He commended staff on the City Birthday Party which he said was great. C/Herndon said every time he hears about the DB4Youth programs he is thrilled and believes RS/Meyers has done a tremendous job with that program. There are some really stellar young people involved with the group. He was involved with the City Birthday Party which was a great event. He thanked the City for their support of the 2nd Annual Diamond Bar Community Foundation Walk/Run. There were more participants this year than last year, the first year of the event. Everybody commented on how well it was run and a big part of that was the City's participation. Thank you to staff for the Diamond Bar Center Use Analysis which he believes will be invaluable to future planning. Thank you to staff for all they do. APRIL 27, 2017 PAGE 7 P&R COMMISSION Chair/Sulakhe said it was great that staff could help seniors with their taxes. It is great to look forward to the Concerts in the Park series and staff is doing everything possible to get Sycamore Canyon Park ready. She thanked ACM/McLean and staff for the great Diamond Bar Center Use Analysis which will be very handy for strategic planning and for the future understanding of the City's economics. She thanked AC/Gonzales for the reminders and staff for all they do. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, Chair/Sulakhe adjourned the meeting at 8:14 p.m. The foregoing minutes are hereby approved this day of Respectfully Submitted, 2017 RYAN MCLEAN, SECRETARY Attest: MANISHA SULAKHE, CHAIRPERSON d a z z w J Q U z z W z z O U_ r N N CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 MAY 25, 2017 CALL TO ORDER: Chair/Sulakhe called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: C/Herndon led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Lew Herndon, Kim Hsieh, and Chair Manisha Sulakhe Absent: Vice Chair Benny Liang was excused. Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Monique Saliu, Recreation Coordinator and Debbie Gonzales, Administrative Coordinator. PRESENTATION OF 2017 SOCCER SPORTSMANSHIP AWARDS — RS/Murphey MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by ACM/McLean. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for March 23, 2017 Regular Meeting. C/Grundy moved, C/Hsieh seconded to approve the Minutes of March 23, 2017 Regular Meeting. Without objection, the motion was so ordered with C/Liang being absent. 1.2 Approval of Minutes for April 27, 2017 Regular Meeting. C/Herndon moved, C/Hsieh seconded to approve the Minutes of April 27, 2017 Regular Meeting. Without objection, the motion was so ordered with C/Liang being absent. 2. INFORMATIONAL ITEMS: 2.1 RECREATION PROGRAM UPDATE —RS/Murphey MAY 25, 2017 PAGE 2 P&R COMMISSION C/Hsieh asked the ratio of children to staff member and RS/Murphey responded one staff member per 10 kids. C/Herndon said he was interested in the low attendance for the DB4Youth dances and wondered if the City was having too many dances which led to dampened enthusiasm or is it just a little passe and RS/Murphey responded that there are only two dances a year and she doubts it is because there are too many events. It is more likely that it is a little passe and staff is looking into different activities instead of a dance that might attract more participation. C/Hsieh asked the cost for the 10 -week Summer Day Camp and RS/Murphey responded $175 per week, $185 for the Disney weeks and $165 for the July 4th week. 2.1.1 Power Point Presentation on Diamond Bar Center — RC/Saliu C/Grundy asked how the pictures were taken (special camera or special technique) and RC/Saliu responded it is a type of fisheye camera that can take 360 degree images which are cut and pasted together. C/Herndon asked if there was a map that showed each room and its capacity, etc. and RC/Saliu said yes, it is a part of the outstanding materials for marketing and were already on the City's website. Chair/Sulakhe said she attended a wedding which was set up in the circular drop-off area and asked if the City intended to showcase that. RC/Saliu said staff intends to showcase that. It was difficult to stage with donations. However, it is advertised to guests and there are other photos from outstanding events with that setup, with food trucks and with dinner tables and buffet tables as well as, activities and games. ACM/McLean noted that this concept was brought forward by RC/Saliu which she thought was an innovative way to market the facility in a way that was not being done. She got the approvals and the budget put together, managed the project from the City Attorney's review through what is being viewed on the screen including securing the donations for staging. It is no small feat to stage the entire facility in one day. Obviously, she had support from her colleagues but she is applauded for her work on this project which he believes will assist the City for some time in the future. It is a very nice addition which will give prospective renters an idea of what the facility really looks like that they may not have gotten from standard photos. He thanked RC/Saliu for her efforts in making this happen for which she received applause from the Commissioners. C/Grundy recommended a letter of appreciate for MAY 25, 2017 PAGE P&R COMMISSION RC/Saliu from the Commission for her efforts and accomplishments. 2.2 MAINTENANCE REPORT — PMS/Jordan 2.2.1 PowerPoint Presentation on Maple Hill Park— PMS/Jordan. C/Grundy asked if the maintenance staff sprayed to kill the poison oak. PMS/Jordan responded yes. Once the poison oak begins to encroach too close to areas where people congregate the City pays a contractor to mechanically remove the plant. He has not found spray that will kill the plant. He has a couple of staff members who are not allergic to poison oak and will actually physically remove the plant which is the best that can be done. 2.3 CIP PROJECTS — ACM/McLean 2.3.1 Pantera Park Trail/Steep Canyon Connector — This project is substantially complete. The Notice of Completion will go to the June 6 City Council meeting. The dedication will be held on Wednesday, May 31 at 6:00 p.m. at the Pantera Park Trailhead. People are traversing the trail now and taking advantage of the great views from the top. Staff decided to hold the dedication event on an evening as summer begins which gives the public an opportunity to enjoy the great views near the sundown hour. He hopes everyone will join in the dedication and tour the trail. He showed photos of the new trail with new signage and split rail fencing. 2.3.2 Longview Park South — This project is in the beginning stages and is expected to be completed in 60 working days (late summer/early fall). This project is almost a mirror image of the updated Stardust Park that was completed earlier this year. Longview Park South will include new playground equipment, ADA Accessibility Improvements, various landscaping and ornamental features, benches, tables, new drinking fountains and irrigation. 2.3.3 Larkstone Park — This project continues to progress and is being completed by Lennar Homes, the housing developer of the housing project immediately adjacent to the park and South Pointe Middle School. As previously mentioned, the lower park has been completed and Lennar is working on the upper more active park with the playground and tot lot area. Staff anticipates completion of this project in late 2017 and as more updates are available he will bring those to the Commission along with additional photos at the June 22 meeting. C/Hsieh walked the beautiful Pantera Park Trail. She circled it twice to double the 1.6 miles instead of extending her walk to other 0 z w U U z z W U) z 0 U MAY 25, 2017 PAGE 4 P&R COMMISSION areas. The trail is challenging and because her little dog had already walked three miles she had to carry her up the trail. She noticed the gazebo near the top but when she got to the top she wished for something to cover her head on a hot day and she wondered if there was funding available to have a gazebo at the top. ACM/McLean said that the gazebo was not part of the original design. It was recently completed and there are no plans at this time to further augment the project, but as the City does with any project, staff continues to review them over time and the request is something staff could possibly consider at a later date. C/Hsieh said that because Pantera Park is used so much by the residents it would be nice to have some exercise equipment at the facility which could be located next to the children's play area in the open space or further back or spread out. People are health conscious and do use the park frequently. She wondered if staff could consider that as well. ACM/McLean said he will take the comments to the budget planning session to see if it is something that can be inserted into the planning budgetary resources. At this time the City is in the budget process and there is not currently funding planned for that at this time but it can be looked at going forward. It is a component that has been added to one of the newest parks at Diamond Canyon and is something that is available at other locations in the City. C/Hsieh said she believed the doggie bags were working. 2.4 LIST OF PENDING COMMISSION REQUESTS — ACM/McLean — No updates at this time. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Herndon thanked staff for their diligence. He wondered with the new trail's steep hills if there was any rain damage. PMS/Jordan responded that it has held up well. There are cobble swales adjacent to the trails which work pretty well to stave off the rains. C/Herndon asked if there was any update on repair of Sycamore Canyon Park. ACM/McLean responded that staff continues to work with representatives from FEMA and City staff met with a FEMA staff member this week. Staff provided the representative with estimates for what is anticipated to be the cost to repair. The City is proceeding and understands the frustration of folks who are frustrated that the park is not available but staff needs to be sure to follow the FEMA process so that the City's General Fund is protected by making sure the City is reimbursed to the greatest extent possible through the program which was a local, state and nationally declared disaster MAY 25, 2017 PAGE and is therefore eligible for reimbursement. C/Hsieh thanked staff for their hard work, reports and updates. P&R COMMISSION C/Grundy thanked staff for the reports and efforts and again thanked RC/Saliu for proposing and following through to the Google 360 view which looks great and is a good use of technology. She did a sensational job. He thought the City Birthday Party was great and the park presented really well. Another very successful party for which he congratulates the City. Chair/Sulakhe echoed her colleague's comments. She felt the 360 view presentation was very nice and understood that it required a lot of work, innovation and thinking about the variety of ways the Center can be utilized. She liked the presentation about the seminar setup as well as the entertainment function. She thanked RS/Murphy for the wonderful job she does with the little kids. Thank you to all for their participation. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 7:59 p.m. The foregoing minutes are hereby approved this _ day of Respectfully Submitted, 2017. RYAN MCLEAN, SECRETARY Attest: MANISHA SULAKHE, CHAIRPERSON June 22, 2017 Dear Monique: The City of Diamond Bar Parks and Recreation Commission wishes to commend you for creating the virtual tour guide of the Diamond Bar Center. The 360 degree images showcase all of the Center's outstanding features, rooms, and captures its breathtaking view. Your innovative hard work and efforts will serve as a very useful marketing tool for prospective renters of the facility! Sincerely, Parks and Recreation Commission Benny Liang Vice ChairmaKi Lew Herndon Commissioner 4agd4a cit Manisha Sulakhe, airman 4-4 Dave Grundy Commissioner Kim Hsieh Commissioner a z z LU J z z LU z z O U PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: CHRISTY MURPHEY, RECREATION SUPERINTENDENT SUBJECT: JUNE 2017 RECREATION PROGRAM UPDATE MEETING DATE: 6/22/2017 Community Recreation Guide The 2017 Summer Recreation Guide was mailed to residents the first week of May and is also available online, at the Diamond Bar Center, Heritage Park and City Hall. The Fall Class Proposals have been collected and we have begun to assemble the Fall Recreation Guide. Our target mail out date is Thursday, August 1. Contract Classes Spring Session — The spring session began March 18 and ran through June 3. The season concluded with 658 students enrolled in 153 available classes. This session we saw a significant growth in attendance in the Restorative Yoga class on Thursday afternoons. The class doubled in size from 7 students in winter to 14 students this spring. Summer Session — The summer session began June 4 and will run through September 3. As of June 13, there are 464 students enrolled in 201 available classes. Pip Hop was a popular addition this spring and is remaining steady with 10 dancing tots enrolled this summer. Senior Programs Senior Classes — The spring session began on February 27 and concludes on June 16. Summer Session will begin June 19 and run through August 18. Classes are held at the Diamond Bar Center, Heritage Park and City Hall. Due to Summer Day Camp starting at Heritage Park, all classes are relocated to the Diamond Bar Center June 5 - August 11. Highlight class of the month – Diamond Age Quarterly Birthday – On Thursday, June 8, the Diamond Age Seniors hosted their quarterly birthday celebration in the Grand View Ballroom at the Diamond Bar Center. There were over 100 in attendance to enjoy an early afternoon lunch and entertainment provided by the members. Senior Seminars 6/12 Medicare Workshop – 5 participants Senior Activities and Services • Bridge every Wednesday – 8 to 12 per session on average • Mahjong every Wednesday – 40 per session on average • Bingo every Tuesday and Friday – 167 per session on average • Complimentary Legal Services (1 st Wednesday of each month) – 5 appointments were booked for June. Senior Special Events June 13, 2017 – Diamond Bar Senior Citizens Club – The Diamond Bar Senior Club held their Annual Father's Day Luncheon on June 13 at the Diamond Bar Center from 10:00 am -12:30 pm. A Wood Ranch BBQ lunch was served to 157 guests, who were also entered into a goodie bag raffle. June 15, 2017 – Senior Prom – There were 119 seniors signed up for our annual Senior Prom. A delicious meal was catered by Eddie's Italian Restaurant. Keith Johnson provided a delightful mix of hits from the 1930's to today's greatest hits, to celebrate each prom year. The event concluded with everyone's favorite: raffle prizes! Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: • The Diamond Bar Senior Citizen's Club has 269 members and meets each Tuesday with approximately 175 at each meeting. • The Diamond Bar Evergreen Club has 340 members and holds classes throughout the week. • The Diamond Age Seniors has 200 members and meets each Monday, Wednesday, and Friday. • The Sunshine Seniors has 800 members on their books -185 attend their programs on a regular basis. They meet every Friday, Saturday and Sunday morning. • The Super Diamond Age Seniors has 205 members and meets each Tuesday, Thursday, and Friday. Senior Excursions June 8, 2017 — Valley View Casino — A group of 38 seniors spent the day at Valley View Casino in Indio. The cost of this trip was $22 with $15 given back in slot play by the casino. Lunch was own their own. June 22, 2017 — Lake Arrowhead — A group of 43 seniors will enjoy a ride aboard the "Arrowhead Queen" and experience the beauty and excitement of a one-hour narrated tour of Lake Arrowhead. After the tour everyone has free time to shop and eat on their own. Facility Rentals Diamond Bar Center — The Diamond Bar Center was the location for a total of 46 private, business and non-profit rentals during the month of May. There were 16 church rentals, 1 Toastmasters meeting, 4 seminars/meetings, 2 birthday parties and 5 banquets. There were also 8 weddings, 3 bridal suites, 3 proms, 1 Teacher of the Year recognition, 1 retirement party, 1 Quinceanera and 1 graduation. A total of $41,269.40 in rental fees was collected during the month of May for Diamond Bar Center rentals. In May 2016 a total of $64,319.50 was collected. Heritage Room — There have been 11 rentals of Heritage Park Community Center for the month of June. Rentals include 4 church services, 1 baby showers, 1 graduation, 1 senior event and 4 birthday parties. Total revenue for these rentals is $2,655.00. The revenue for June 2016 was $780. Pantera Room — There have been 3 rentals of Pantera Park Community Center; two birthdays and a baby shower. Total revenue for these rentals is $714.00. The revenue for June 2016 was $245.00. Picnic Reservations — As of June 10, there have been 23 picnic reservations made for the month of June. There has been 8 at Ronald Reagan, 3 at Peterson, 5 at Pantera Park, 4 at Heritage, 2 at Maple Hill and 1 at Sycamore Canyon Park. The revenue of these picnic rentals is $800.00. The revenue for June 2016 was $650.00. Special Reservations — The Helpful Honda People will be hosting a Father's Day Pop - Up Shave for Dads event on Father's Day, June 18 at Pantera Park. They will be setting up a trailer and handing out either complimentary shaves or haircuts to 45 participating dads in the park. Youth Programs Tiny Tots -- The Summer Session for Tiny Tots started on Monday and Tuesday, June 13 and 14. There are 19 enrolled in in the 3-4 year old class and 20 enrolled in the 4-5 year old class. This session is titled "Do you see what I see?" and focuses on combing stories, songs, art projects and playtime that will help foster growth and development. On Friday, June 9, 26 Tiny Tot students enrolled in the spring session graduated from the program and are going on to T -K or Kindergarten. The theme of the event was luau and Da Hula Studios performed with a special visit from Moana (Disney character). She taught the graduates a dance and they all participated. Everyone enjoyed the entertainment. DB 4Youth -- DB 4Youth will meet on Tuesday, June 27 for their regular monthly meeting. Included on the agenda will be sign ups to work the 4th of July Blast - Glow Toy booth and a farewell retirement celebration for Recreation Coordinator Alison Meyers who has overseen the program since its inception in 2006. Volunteens -- The City of Diamond Bar's 2017 Youth Volunteen Program is a leadership training program designed for youth ages 14 to 16 who reside in Diamond On Wednesday, June 14, the Volunteens began volunteering at Concerts in the Park. Six volunteens are splitting shifts working in the Tiny Tots classes. Lastly, four volunteens per week are working with senior programming at the Diamond Bar Center. Summer Day Camp -- Summer Day Camp is a 10 -week program designed to involve children ages 6-12 in a safe, fun and active environment. During Week 1 campers took their major excursion to the Queen Mary where they received a chance to tour the boat and have lunch. The minor excursion was to Jumping Jacks where they experienced over 2 hours of inflatable jumping. And lastly, campers enjoyed exploring nature by taking a hike on the Grand View Trail and having lunch at Summitridge Mini Park. 82 campers were enrolled for week 1. Week 2 started on Monday, June 12 and had 87 campers enrolled. Week 2 campers enjoyed a trip to an outdoor educational center where they received a chance to do archery and zip line. Also, they went to the California Science Center where they received an opportunity to explore many interesting and interactive exhibitions that the center has including: body worlds, earth in concert and creative world. Next week campers will visit the beach (Corona Del Mar) and "Get Air" trampoline park. Youth and Adult Sports Adult Volleyball -- The summer session began on June 12 with 17 participants enrolled and will conclude on August 7. For only $36, participants receive 9 weeks of play on two courts of action from 7-9pm at South Pointe Middle School. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 11 participants), and Thursday (average of 12 participants). Recreation staff has currently cancelled play on Sundays through the summer due to lack of staff availability and will re-evaluate in August. Open play takes place from 6-10pm. Special Events Concerts in the Park -- The City of Diamond Bar will present the 27th Annual Concerts in the Park series this summer. The series will begin on June 14th and run through August 2nd on Wednesday evenings from 6:30pm until 8:OOpm (no concert July 5). The concerts are held at Sycamore Canyon Park, 22930 Golden Springs Road. Free Parking & Shuttle from the Diamond Bar Golf Course parking lot will begin at 5:30pm. Free activities for kids and concession available for purchase. Dogs and other pets, with the exception of registered guide dogs, are not allowed due to safety issues and expected large crowd and loud noise conditions. • Commissioners are encourage to join us on stage at 6:25pm for the welcome speech and introductions. July 26th — Sponsored by the Diamond Bar Community Foundation August 2nd— Diamond Bar Night Out Performance Date Band Name Music Style June 14 Bumptown Latin June 21 The Answer Classic Rock June 28 The Ravelers Rock N Roll July 12 Doo Wah Riders Country July 19 Kelly Rae Band Country Rock July 26 Cold Duck 70's top 40 August 2 Mark Wood and the Parrot Head Band Tribute to Jimmy Buffet Movies "Under the Stars" — Movies "Under the Stars" will take place on Wednesday evenings at dusk after Concerts in the Park. The movies will run from June 15th through August 3rd (no movie on July 6). All movies will be "PG" rated and are family oriented. A shuttle service between the golf course and Sycamore Canyon Park will be operating. Please come and join us for this whole night of fun! Dogs and other pets, with the exception of registered guide dogs, are not allowed due to safety issues and expected large crowd and loud noise conditions. Date Title June 14 Storks June 21 The Secret Life of Pets June 28 Pete's Dragon (2016) July 12 Sin July 19 Cinderella July 26 Finding Dory August Moana Packet Pg. 26 For more information, please call the Parks and Recreation Department at 909.839.7070 or visit www.diamondbarca.aov 4th of July Blast — The event will take place on Tuesday, July 4, 2017 at Diamond Bar High School, from 5-9:30pm. The day will kick off with live music from the band, "Stone Sole." The night will conclude with a firework show starting at 9pm guaranteed to light up the Diamond Bar sky. Grass Seating- so don't forget your chairs, blankets, and picnic dinners. Shuttle service will be available from 4pm through the conclusion of the event. Dogs and other pets, with the exception of registered guide dogs, are not allowed due to safety issues and expected large crowd and loud noise conditions. On Wednesday, May 31, Recreation Supervisor Tarazon and public works staff attended a meeting with Diamond Bar High School to go over event details and logistical information. In addition, coordinated specific details assigned to both parties. A second meeting will take place the week of June 19 to finalize traffic control and day of event procedures. Info: 909.839.7070 or www.diamoudbarca.gov/4tbofiuiv • Commissioners are encouraged to join us on stage at 5pm & 8:40pm for the welcome speech and introductions. Save the Date! — Diamond Bar Day at the Fair — Thursday, September 14, 2017 Please join the Diamond Bar community as we celebrate Diamond Bar Day at the Fair on Thursday, September 14. The L.A. County Fair and the Diamond Bar Community Committee have done a great job providing exciting activities and programs throughout the day. Applications are currently available for community hero nominations. The deadline to submit is Saturday, July 1, 2017. The application and additional information can be found on the City web page or on the LA County Fair's website at httl2://Nvww.laef.com/communitydays/diamond-bar PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: RYAN MCLEAN, SUBJECT: INTRODUCTION OF NEW FULL-TIME PARKS & RECREATION STAFF MEETING DATE: 6/22/2017 In the past year, the Parks & Recreation Department has been reorganized to realize new efficiencies, enhance existing programs, and develop new offerings to the public. Tonight, staff is pleased to introduce two new members of the team, as follows: Jeanine Heynen, Recreation Specialist, Diamond Bar Center Andrea Nino, Recreation Coordinator, Special Events PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: CHRISTY MURPHEY, RECREATION SUPERINTENDENT SUBJECT: NEW RECREATION EVENTS FOR FISCAL YEAR 17.18 MEETING DATE: 6/22/2017 The Parks and Recreation Department will be implementing several new programs and activities for fiscal year 17.18. A Holiday themed Movie in the Park event for a Friday or Saturday evening in December is being planned. This free family event will include showing a holiday movie, free hot chocolate, children's craft area and other holiday activities at Sycamore Canyon Park. This new event will take the place of the Candy Cane Craft Fair. In addition a Parks and Recreation Department Open House is being planned for spring 2018 on a weekday late afternoon/early evening to reintroduce the community to our program. The event will feature free trial classes and demonstrations for youth and adults, a preview of our summer offerings and general information about Recreation and City services. Recreation staff is also in the beginning stages of developing a 'Healthy Diamond Bar' program. Initially the program will encompass many existing programs by branding them in the Recreation Guide and other promotions as 'Healthy' options. The program will include a social media platforms encouraging residents to engage in healthy activities. The program will include all aspects of wellness: physical health, mental health, emotional health, healthy diets, etc. It will offer new healthy opportunities to support families in Diamond Bar. This program will be grown each year with different activities and branding. Lastly, staff has plans to implement a few smaller special events and enhance DB4 Youth. The mini special events will focus on a smaller targeted audience such as tots or baby boomers, be shorter in length and take place during our regular operating hours. Our goal is to provide recreational experiences to residents that we are not already reaching through our existing programs. A revamping of DB4 Youth will take place as well. We are planning for more interactive monthly meetings along with new events and excursions that focus on the interests of the members. Staff is looking forward to creating and implementing the programs and activities described above. PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS & MAINTENANCE SUPERINTENDENT SUBJECT: JUNE MAINTENANCE REPORT MEETING DATE: 6/22/2017 During the previous month, the Public Works Maintenance Staff has been working on various tasks throughout the City. The following is a brief recap of key maintenance items completed. Diamond Bar Center ❑ Completed first phase of DBC roofing rehabilitation project. (Letner). ❑ Repaired AC -7 by clearing clogged condensate line and drying filters. ❑ Re-lamped six (6) light fixtures throughout the facility. ❑ Replaced two (2) lighting ballasts in Lobby and Sycamore Room. ❑ Patched and painted wooden handrail along GVBR patio. ❑ Repaired damaged table cart by drilling and installing longer hardware. ❑ Re -hung partition wall sensor in GVBR. ❑ Installed new wall anchors and screws to hang picture in hallway. ❑ Installed three (3) new outlet covers in GVBR. Installed new waterproof outlet cover on east exterior wall of GVBR. 0 Installed new glass light cover in motor court. ❑ Removed rust stains from colored concrete by emergency generator. ❑ Replaced door molding on Pine room door. ❑ Painted fire hydrants on Grand Ave. and Summitridge Dr. ❑ Replaced door closer on GVBR hallway door. ❑ Installed banner for Pantera Trail Dedication. ❑ Serviced water feature weekly (contractor). Drained cleaned and filled water feature additionally as needed. ❑ Performed weekly test on wheel chair lift. ❑ Performed monthly emergency generator test and regularly scheduled maintenance. ❑ Performed monthly exterior lighting maintenance. (Best) Diamond Canyon Park ❑ Performed Park/playground inspections. ❑ Repaired leaking irrigation lateral line. (BV) ❑ Performed irrigation PMI inspections (BV). Heritage Park ❑ Installed new drinking fountain, sand trap and sump. ❑ Unclogged two (2) drinking fountains with drain snake and air compressor. ❑ Installed new ice maker. ❑ Performed Park/playground inspections. ❑ Treated for fire ants. (BV) ❑ Repaired leaking irrigation mainline. (BV) ❑ Performed monthly exterior lighting maintenance. (Best) Longview North Mini -park ❑ Performed Park/playground inspections. Longview South Mini -park ❑ Performed Park/playground inspections. Lorbeer Middle School ❑ Performed gopher control (BV). ❑ Performed fire ant control (BV). Maple Hill Park ❑ Dropped off and picked up scissor lift for contractor light repairs. ❑ Repaired malfunctioning faucet in men's restroom. ❑ Unclogged drinking fountain with drain snake and air compressor. ❑ Performed Park/playground inspections. ❑ Attempted new drinking fountain installation. Encountered large buried boulders so drinking fountain will have to be relocated. ❑ Treated for gophers and fire ants. (BV) ❑ Performed monthly exterior lighting maintenance. (Best) Paul C. Grow ❑ Performed Park/playground inspections. ❑ Fertilized park turf (BV). ❑ Treated for fire ants. ❑ Performed monthly exterior lighting maintenance. (Best) Pantera Park ❑ Cleared water closet drain line in men's restroom. ❑ Repaired wrought iron fence by welding/fabricating new panels. 0 Replaced damaged "Falcon" irrigation heads. (BV) ❑ Performed park/playground inspections. ❑ Performed irrigation PMI inspections (BV). ❑ Performed monthly exterior lighting maintenance. (Best) Peterson Park ❑ Performed monthly exterior lighting maintenance. (Best) ❑ Repaired one (1) malfunctioning drinking fountain. ❑ Repaired leaking irrigation mainline. (BV) ❑ Performed park/playground inspections. ❑ Performed irrigation PMI inspections (BV). Ronald Reagan Park ❑ Re -Tamped three (3) tennis court lights. ❑ Performed park/playground inspections. ❑ Fertilized turf areas (BV). ❑ Performed monthly exterior lighting maintenance. (Best) Silvertip Park ❑ Performed Park/playground inspections. Stardust Mini -Park ❑ Performed park/playground inspections. Starshine Park ❑ Replaced malfunctioning irrigation control valve. (BV) ❑ Performed park/playground inspections. ❑ Fertilized turf areas. (BV) ❑ Performed monthly exterior lighting maintenance. (Best) Summitridge Park 0 Fertilized turf areas. (BV) ❑ Performed park inspections. Sycamore CanVon Park ❑ Hung banner for Pantera Trail Dedication. ❑ Fertilized trailhead. (BV) ❑ Performed Park/playground inspections. ❑ Performed irrigation PMI inspections (BV). ❑ Performed monthly exterior lighting maintenance. (Best) Washington Park ❑ Performed Park/playground inspections. Performed monthly exterior lighting maintenance. (Best) City Hall/Library ❑ Installed six (6) LED retrofit light kits. ❑ Installed new sloan valve in Library family restroom. ❑ Cleaned monument sign and bollards. Sprayed for spiders and insects. ❑ Re -tamped ten (10) light fixtures in the City Hall spaces and one (1) light fixture in the Library spaces. ❑ Replaced four (4) ballasts in the City Hall spaces. None were replaced in the Library spaces. ❑ Performed monthly emergency generator test and regularly scheduled maintenance. ❑ Performed monthly carpet cleaning in City Hall and Library spaces. ❑ Performed monthly exterior lighting maintenance. (Best) Citywide ❑ Wash, fuel and service City vehicles. ❑ Inspected fire extinguishers and first aid kits at all City Facilities. Re -stocked as needed. 11 Re -stocked pet bags throughout the City. Serviced trash cans at trail heads. ❑ Performed monthly exterior lighting maintenance along Brea Canyon Rd. walkway. 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A well -attended trail dedication event was held on Wednesday, May 31. Longview Park South Improvements This project, which will include new playground equipment, upgraded tables, benches, trash cans, and drinking fountains, improved landscaping, and ADA accessibility enhancements is underway. The contractor has completed mobilization, demolition, and earthwork and has ordered the furnishings. This project is expected to be completed in late summer 2017. Larkstone Park Lennar continues to make progress on the upper pad of the park, which is scheduled to open in late 2017. PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: RYAN MCLEAN, SUBJECT: REQUESTS FOR INFORMATION/ACTION - JUNE 2017 MEETING DATE: 6/22/2017 PARKS AND RECREATION COMMISSION REQUESTS FOR INFORMATION / ACTION - 2017 UPDATED -JUNE 22, 2017 DATE REQUEST REQUESTED BY RESPONDENT 02.27.2014 Commission would like to review GRUNDY Ryan McLean Heritage Park "special needs" input before the conceptual plans have been finalized to verify "special needs" listed in the plan. No update at this time. 04.23.2015 For future consideration - a HSIEH Ryan McLean sidewalk installation project at the Diamond Bar Center from the Summitridge Drive entrance to the top. This driveway was not designed to serve as a primary access point for vehicles or pedestrian traffic, but is instead an emergency access point. Furthermore, the construction of a walkway would require ADA compliance, and the steep slope/grade presents the need for switchbacks to meet such requirements. Such work is extremely expensive, and with the City already investing in ADA access from Grand Avenue, staff is not planning to proceed with a walkway from Summitridge. This item will be removed from the Requests for Information/Action going forward. 04.28.2016 Request for additional outdoor SULAKHE Anthony Jordan lighting at the DBC near the rear entrance to the kitchen by the generator. No update at this time. 06.23.2016 Request for signage on Pantera HSIEH Ryan McLean Park trail directing walkers from the trail back into the dog park. This project, including signage has been completed. The trail signage includes a map that clearly informs hikers of the trail's path. The updated Trail Map will also include this information. This item will be removed from the Requests for Information/Action going forward. 06.23.2016 Request for updated trails map. GRUNDY Ryan McLean This project will be implemented in FY 2017-18. 04.27.2017 Request to look into use of CVS HERNDON Ryan McLean commercial property as a City Senior Center. The City and property owner are actively marketing the property as a key component of the City's economic development strategy. Retaining the property as a commercial use provides the greatest synergy to surrounding land uses. A lease or purchase and improvement of the property by the City will come at cost that is unlikely to be sustainable. The City currently provides thousands of hours of use at the Diamond Bar Center and Heritage Park Community Center for senior programming. The budgeted redesign of Heritage Park may provide opportunities to improve Heritage Park to provide greater Packet Pg. 73 senior use in the coming years. This item will be removed from the Requests for Information/Action. Packet Pg. 73